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HomeMy WebLinkAbout2004-10-26 Regular Meeting MinutesMINUTES CITY OF ANNA REGULAR CITY COUNCIL MEETING October 26, 2004 6:30 PM Community Room, Texas Star Bank The City Council of the City of Anna met in Regular Session at 6:30 p.m., Tuesday, October 26, 2004, at the Community Room, Texas Star Bank, located at 402 W. White Street (FM 455), to consider the following items. 1. Call to Order. The meeting was officially called to order by Mayor Kenneth Pelham at 6:38 p.m. 2. Roll Call and Establishment of Quorum. Mayor Pelham, Councilmen Mark Montgomery, Lynn Mosier, J. W. Finley, Buddy Hayes and John Geren were all present. 3. Work Session/Council Briefing. Highlights of the agenda items were reviewed by Lee Lawrence, City Administrator, with emphasis on Graham Marcus Services, the appointment of the Charter Commission Members, recommendation of bidding out for construction of waterline on FM 2862, Maurice Schwanke contract services, TMRS changes and replacement of SPCA. 4. Consider citizen comments and presentations. Thomas Velk, a resident of Anna and representative of the Anna High School Robotics Team, spoke briefly about the regional finals on November 9' at SMU. Sponsorship is needed and welcome. Over the past five years, Anna High School has won the regional Robotics competition. 5. Anna Volunteer Fire Department a. Review of monthly reports David Hunt gave a review of the Fire Department activities for the past month and also provided an annual report. Annual report is on disk and will be given to Wayne E. Cummings, Asst. City Administrator. He also stated that the Collin County Burn Ban has been lifted, so the Fire Department will be able to proceed with approved cleanup of various lots in the city. 6. Consider action to authorize bidding for fire truck. Motion to approve and authorize bidding for a tanker truck by Mark Montgomery, seconded by Lynn Mosier. Specification for the truck have been provided to City staff by Anna VFD. 10-26-04 Council Minutes-Regular.doc Page 1 of 7 10/26/04 5 aye 0 nay 0 abstained Consider action regarding contract for solid waste collection contract Dr. Joe Wardell, Superintendent for Anna ISD, presented concerns with proposed trash bids. Handouts were given to the Council members. He stated that he was unsure about the impact of the contract on the School district because he was given short notice regarding the inclusion of dumpster service in the bid package. He asked council to consider the exclusion of the ISD from the contract, if possible, and, if not, postpone the contract approval until data can be obtained. He is not opposed to being included in the proposal, but would prefer to review the impact before the Council proceeds. John Klaiber, Waste Management representative, highlighted the key components with regards to length of time in the business, great references and customer service. He reviewed with Dr. Wardell the current service levels and that this will be a flat -line price, not a variance, and stated they would keep the price the same for Anna ISD. Mr. Klaiber also stated the additional incentives they offer, including two $250 scholarships to Anna students, $250 annually to the Volunteer Fire Dept. and that they are the largest recycling company, with any profit being given back to the City or organization at 100%. Cheryl Brock, CWD representative, handed out booklets and asked the Council to review the options regarding weight distribution. Lee Lawrence advised the Council of Waste Management having flexibility in pickup options. Councilman Mark Montgomery questioned the possible changing of bids, making sure that additions or changes were not being done during the meeting. He also asked if the school system was included in the initial bid specs. Councilman John Garen stated the council was not clearly made aware of the full franchise portion of the bid. Lee Lawrence advised that this information was given to the council at a previous session, but they probably should have elaborated on the full franchise portion. Wayne E. Cummings stated that the Anna ISD would have to be included in this bid because of provisions of the utility regulation ordinance and in compliance with the bid specifications. Lynn Mosier suggested that the City try to find a way to leave the school out of the bid process. Mr. Wardell stated that they did not necessarily want to be excluded but needed more time to determine the impact of the contract on the ISD. Mr. Bradshaw agreed to continue service for the City of Anna until the Council makes a decision regarding trash service. Mayor Pelham also voiced the option of amending the existing ordinance to remove the Anna ISD. 10-26-04 Council Minutes-Regular.doc Page 2 of 7 10/26/04 Motion to table this item until next council session by J. W. Finley, seconded by Mark Montgomery. 5 aye 0 nay 0 abstained 8. Consider action to authorize contract with GrahamMarcus for building inspection services. Mr. Lawrence reviewed a proposal submitted to the City by GrahamMarcus, a third party provider for building inspection services. He stressed that he was very well satisfied with current building department operations and particularly the development of the department under the direction of Building Official Ty Chapman. Bill Graham, President of GrahamMarcus spoke regarding his company, their staff and the 20 jurisdictions the company serves, including those of Princeton, Melissa, Celina, Fort Worth, Keller, and other cities. All inspectors are certified and the company does not generally subcontract inspection work. He stated that the company stresses customer service and they have strong IT support to area cities as well as staff. The City's cost follows revenue flow. He stated that in their plan, Ty Chapman would remain supervisor for the Anna area and the current Anna building inspections staff would be reviewed for hire. Ty Chapman, Building Oficial, spoke regarding his support of GrahamMarcus and their services. He stated that he is not leaving Anna. He expressed concerns regarding facility issues, staff problems, and computer issues. He said that he was proud of the efficiency and quality of work of his department and wants to see it stay that way. He stated that he was concerned about maintaining those high standards under current conditions. He stressed that GrahamMarcus was a good company with highly qualified personnel. Councilman John Garen expressed his concern over rates charged by the company. Bill Graham advised that the company had not adjusted its rates in several years and that fees are established on a set schedule. Anna's fees are slightly higher than average and therefore the GrahamMarcus schedule works to the City's benefit. Several members of the council also expressed concern about how code enforcement would be handled if the building department staff was gone. Motion to table until next council session by Councilman John Garen, seconded by JW Finley. 5 aye 0 nay 0 abstained 9. Consider action to authorize bidding for construction of water line on FM 2862. Motion to authorize bidding for construction of the water line on FM 2862 (to conned existing City lines to line purchased from South Grayson WSC) by Councilman Lynn Mosier, seconded by John Garen. 5 aye 0 nay 0 abstained 10-26-04 Council Minutes-Regular.doc Page 3 of 7 10/26/04 10. Consider ordinance annexing property owned by Anna Independent School District, said property consisting of 58.34 acres located in the Martin Moore Survey, Abstract No. 649, property being located at the northwest corner of CR 370 and CR 369. Motion to approve annexation ordinance for 58.34 acres owned by Anna Independent School District by JW Finley, seconded by Lynn Mosier. 5 aye 0 nay 0 abstained 11. Consider action regarding final plat for Tara Farms, Phase 5. Jim McManus stated that the agreement has been reviewed and approved by attorneys. There are three property owners, including one who lives out of state. They are waiting on signatures and return of documents. Motion to approve final plat of Tara Farms, Phase 5, contingent upon securing signatures on easement, by John Geren, seconded by JW Finley. 5 aye 0 nay 0 abstained Break 8:42 — returned 8:54 12. Discuss and take action as desired regarding appointment of Charter Commission. Brief discussion on the list of potential Charter members and alternates. Council consensus was that all applicants seeking to serve should serve as full members, not in any alternate capacity. Motion to approve 17 candidates listed below for the City Charter by Councilman Mark Montgomery, seconded by Lynn Mosier. Joseph Bode David Crim David Cullar Pam Davis William Deragon Ron Ferguson Patrick Harper Trey Hughes Jason Jablonski Rachel Lyon Pam McBride Tim McGarity Richard Pennington John Rattan Andrew Vissers Joe Wardell Molly Young 5 aye 0 nay 0 abstained 13. Consider action on professional services agreement with Maurice Schwanke & Company for administration of park grant (City Park). 1426-04 Council Minutes -Regular.doc Page 4 of 7 10/26/04 Brief review by Maurice Schwanke with regards to his current park projects. The City council members wanted confirmation that they will receive copies of State reports on a regular basis. Mr. Schwanke stated that he would provide monthly status reports but noted that the first few months will be appraisals, surveys and clearance, rather than any actual construction on the project. Motion to approve a professional service agreement with Maurice Schwanke & Company for administration of the City Park Grant by Councilman J. W. Finley, seconded by Lynn Mosier. 5 aye 0 nay 0 abstained 14. Consider action on professional services agreement with Maurice Schwanke & Company for design work for City Park. Motion to allow a professional service agreement with Maurice Schwanke & Company for the design work of the City Park by Councilman J W. Finley, seconded by Lynn Mosier. 5 aye 0 nay 0 abstained 15. Consider action on Texas Municipal Retirement Program plan improvement. Motion to increase Texas Municipal Retirement Program contribution to 1.5/1 match by Councilman Mark Montgomery, seconded by John Garen. 5 aye 0 nay 0 abstained 16. Consider action on resolution supporting intergovernmental joint use agreement with Collin County to be developed to design, build, and operate a facility for animal control purposes. Motion to table item until future council session by Councilman Lynn Mosier, seconded by Mark Montgomery. 5 aye 0 nay 0 abstained 17. Consider action on resolution to correct scriveners error. Motion to adopt resolution as presented to correct scrivener's error on Ordinance No. 55-2003 by Councilman Buddy Hayes, seconded by Lynn Mosier. 5 aye 0 nay 0 abstained 18. EXECUTIVE SESSION: Under terms of Chapter 551 of Texas Government Code the City Council may enter into CLOSED SESSION or Executive Session to discuss the following: A. Purchase, exchange, lease, or value of real property (Government Code, Chapter 551.072). 10-26-04 Council Minutes -Regular.doc Page 5 of 7 10/26/04 B. To consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code. (Government Code, Chapter 551.071). The council reserves the right to return to executive session throughout this meeting. Motion to enter into Executive Session at 9:24 p.m. by Councilman Mark Montgomery, seconded by JW Finley. 5 aye 0 nay 0 abstained Executive Session was adjourned at 9:41 p.m. 19. Consider and act upon items listed under Item 18 Executive Session, as necessary. Motion made to take no action by Councilman J. W. Finley, seconded by John Garen. 5 aye 0 nay 0 abstained 20. Discussion and possible action regarding an agreement for water and sewer certificates of convenience of necessity with the cities of Melissa and McKinney and North Collin Water Supply Corporation. Mr. Lawrence stated that the agreement was very close to being finalized but was not ready for action at this meeting. Motion made to take no action by Councilman Mark Montgomery, seconded by Lynn Mosier. 5 aye 0 nay 0 abstained 21. Discuss and take action as desired regarding road improvements on South Interurban. Mr. Lawrence stated that the roadway construction costs would probably not be as substantial as the cost of right-of-way for the project. The basic decision was probably whether to create a new roadway between South Riggins and Highway 5 as well as reconstruct South Interurban or just reconstruct South Interurban and not worry about the dead-end streets. Lynn Mosier recommended grading and surfacing the road until spring as an interim measure. John Goren agreed. Mr. Lawrence suggested that council give staff an opportunity to consult with property owners and also obtain cost estimates for the various options. Motion to table item regarding road improvements on South Interurban by Councilman Lynn Mosier, seconded by Mark Montgomery. 10-26-04 Council Minutes -Regular.doc Page 6 of 7 10/26/04 5 aye 0 nay 0 abstained 22. Consider approval of Minutes of meetings of September 28 and October 12, 2004. Motion to approve the minutes of the meetings of September 28 and October 12, 2004 by Mark Montgomery, seconded by Buddy Hayes. 5 aye 0 nay 0 abstained 23. Staff report(s) and discussion of other issues, including suggestions for future agenda items, as desired by city council members and staff. Review of the meeting in McKinney regarding the possible tolling of Highway 121, which was presented by TXDOT and NCTCOG. TXDOT officials are maintaining that without tolling of SH 121, work of US 75 will be 15-25 years into the future. Tolling would allow construction on US 75 to start by approximately 2010. Several council members disagreed with the statement and felt that this was a ploy to get the different communities to approve the tollway. 24. Consider action on payment of bills. Motion to pay the bills with the addition of one item (payment to Collin County for local option election costs) by Councilman Lynn Mosier, seconded by JW Finley. 5 aye 0 nay 0 abstained 25. Financial report. Mr. Lawrence asked council to please review and discuss at next council session. 26. Adjourn. Motion to adjourn by Councilman Lynn Mosier, seconded by Buddy Hayes. 4 aye 0 nay 1 abstained (John Garen) The meeting was adjourned at 10:21 p.m. ,Mayor Kenneth Pelham ATTEST: �LG�Q en arb ra A. Hobden Ci Secretary 10-26-04 Council Minutes -Regular.doc Page 7 of 7 10/26/04