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HomeMy WebLinkAboutPZmin2006-08-01MINUTES PLANNING AND ZONING COMMISSION REGULAR MEETING August 1, 2006 The Planning and Zoning Commission of the City of Anna held its regular meeting on Tuesday, August 1, 2006, at 7:00 p.m., at the Community Room of the Texas Star Bank, located at 402 W. White Street (FM 455), Anna, Texas, to consider the following items. Call to order and establishment of quorum Chairman John Rattan called the meeting to order at 7:08 p.m. Members present were John Rattan, Molly Young, William Ballentyne, Joseph Boda, J. W. Finley, Jr., and Nancy Pennington. Commission member Jon Hendricks arrived at 7:15 p.m. Commission member Molly Young stated she was resigning from the Planning and Zoning Commission and all other City boards and commissions on which she is presently serving. Ms. Young left the meeting at 7:13 p.m. 2. Workshop: Presentation by City Attorney and City Manager regarding Planning and Zoning Commission meeting procedures, conduct and code of ethics. Lee Lawrence, City Manager, was recognized and stated that the city council had directed the city attorney and himself to speak to the commission regarding some concerns of the council. Mr. Lawrence noted one concern related to the issue of dealing with applications on their merits. Mr. Lawrence stated that the staff had not had a training session regarding duties to this board which would probably have been helpful to give more guidance to the commission as it dealt with various elements of projects. He stated that the City staff would make itself available if commission members had questions regarding the roles and functions. Mr. Lawrence also discussed differences between the various types of cases and applications that the commission ordinarily handled, including zoning, platting and subdivision issues and site plan and landscape plan reviews. Mr. Lawrence noted that these are all different kinds of questions. Issues arising in the course of a zoning recommendation are different from those arising from a subdivision review or review of site plans or landscape plans. Mr. Lawrence stated that this committee is the second most important body of in terms of City government and suggested that member review the zoning ordinance, in particular the charts in the appendix section. Maurice Schwanke, Planning Consultant, briefed the commission on platting issues and stated that this seems to be where there is some confusion. He noted that platting is primarily an administrative situation. He also noted that if the zoning is already in place and the plat meets all the ordinances and requirements of the subdivision ordinance, there is no justification for denial of a plat. Mr. Schwanke stated that the City has discretion in establishing land uses, setback requirements, and other zoning/land use issues. He staled that if there are problems with the zoning or subdivision ordinances, PZC Agenda 0"1-06.doc Page 1 of 5 08-01-06 the commission should work with the staff to correct what it believes to be areas of concern. Clark McCoy, City Attorney, was recognized and stated that under the city charter the planning and zoning has the duty to put together a set of rules and regulations for the conduct of their meeting which has to happen in August. Mr. McCoy advised that those rules have to be submitted by the end of August to the City Manager and are then submitted to the Council for approval, rejection or modification. Mr. McCoy noted that this would be the perfect time for the PZC to put together a set of rules. He discussed the rules and regulations for this body, answered questions and briefly reviewed the information he distributed to members. Mr. McCoy slated that would like to bring a set of proposed rules before the PZC at. the next meeting. Mayor Pelham was recognized. He expressed appreciation to the members for taking time from busy schedules to serve the community. The mayor stated that it was brought to council attention that there were some problems and he realized that some of the problems were because of lack of information, which is the reason for this discussion tonight. Mayor Pelham advised PZC members that a DVD is available at City Hall that has a lot of good information and covers a lot of questions about Texas laws regarding open meetings regulations. The mayor informed members if they have questions to contact the city staff and if the staff can't answer the questions, then staff can contact the city attorney for assistance. Mayor Pelham noted that the City now has a code of ethics and that all City officials, including members of boards and commissions, must act in accordance with the City Ethics Code. 3. Consider/ Discuss/ Act on recommendation regarding request by Mr. M. T. Akhavizadeh (Ted Zadeh) of SHG Land Investments of Anna Five, Ltd, representing Camden Parc for Planned Development District zoning including: Single Family Residential and Commercial uses, a 57.48 acre tract in the J. C. Brantley Survey, Abstract No. 114, located on the east side of Hwy 5 north, south side of CR 376 and west of CR 427. Robert Valenzuela and Jeff Crannell of Crannell, Crannell & Martin Engineering, Flower Mound, Texas, gave presentation regarding zoning request. Mr. Lawrence asked if they would have a problem with changing the minimum lot size to 7,200 sq. ft. Mr. Valenzuela and Mr. Crannell agreed to change the lot size to the 7200 sq. ft. Mr. Bode expressed concern that C-2 commercial zoning didn't fit the area. Mr. Boda recommended a C-1 zoning for the commercial element of the development. Mr. Valenzuela and Mr. Crannell concurred with changing to C-1 on the commercial element of the project. After further discussion, a motion was made by William Ballentyne to accept the proposed zoning with a variance to allow a minimum five foot interior lot side yard PZC Agenda 0&-01-06.doc Page 2 of 5 0E-01-06 setback, changing the zoning of the commercial element of the PD to C-1 zoning, and changing the minimum lot size to 7200 sq. ft. Motion was seconded by Mr. Boda. 6 aye 0 nay 0 abstained 4. Consider/Discuss/Act on recommendation regarding preliminary plat for Camden Parc Addition. Robert Valenzuela, 801 Enterprise Dr., Flower Mound, Texas, representative for Camden Parc Addition gave brief presentation regarding the proposed plat for Camden Parc Addition. After a lengthy discussion, a motion was made by Jon Hendricks to close street K and cul-de-sac street J as its southeast terminus and make Lot 7, Block B a street outlet to Lindsay Lane and then change the alignment of County Road No. 426/427 in 80' of right- of-way so that the centedine will align with Street J. Committee member William Ballantyne seconded the motion. 6 aye 0 nay 0 abstained 5. Consider/Discuss/Act on final plat for D. H. Young Subdivision. David Young, 4404 Wembley Court, McKinney, Texas and John Sharker (builder) briefly discussed Mr. Young's request to build a home located in the ETJ area of Anna, located off CR 289. Mr. Sharker stated that comments of Mr. Schwanke had been addressed but they had some questions concerning the acreage. Mr. Young asked about road easements and setback requirements and stated that due to all the setback requirements the easements are taking up 20-25% of property out of a 2 -acre tract, which decreases property to 1.6 acres. Mr. Young asked if the 15 ft utility easement is excessive on a small area of land and if there was anything that could be done. Mr. Schwanke stated that the easement and the front setback can co -exist and overlap and that the 15 and 25 feet easements are overlapping, not cumulative. Mr. Schwanke stated the extra area is needed so that when the road does get built, it doesn't appear as if someone is driving through your front porch. Mr. Lawrence stated that the City was asking for nothing more than what was required of anyone platting property in the City or the City's ETJ. Mr. Schwanke pointed out that a few lines of verbiage needed to be added to plat regarding the dedication statement per city ordinance regarding easements and right -of way. After additional discussion, a motion was made by Jon Hendricks to recommend the approval to Council with the condition that wording of the dedication statement be added to plat to comply with requirements of the subdivision ordinance. J. W. Finley seconded the motion 6 aye 0 nay 0 abstained PZC Agenda 08-01-06.doc Page 3 of 5 08-01-06 6. Consider/Discuss/Act on recommendations regarding Anna Historic District Zoning. Mr. Lawrence asked that no action be taken on this agenda item at this time. Motion made by J. W. Finley, seconded by Nancy Pennington to table the item. 6 aye 0 nay 0 abstained 7. Consider/Discuss/Act on revisions to the City of Anna Thoroughfare Plan. Maurice Schwanke of Maurice Schwanke and Company gave presentation regarding the City of Anna Thoroughfare/Land Use Plan. After extensive discussion, Mr. Lawrence stated that a recommendation is needed for a public hearing if they were in agreement to the changes discussed and recommended by Mr. Schwanke. Motion made by William Ballentyne, seconded by J. W. Finley, to recommend that a public hearing be held regarding the Thoroughfare Plan. 6 aye 0 nay 0 abstained 8. Consider/Discuss/Act on revisions to the City of Anna Land Use Plan. This item was discussed in item number seven (7). Motion made by Joseph Boda, seconded by William Ballantyne to recommend that a public hearing be held regarding the Land Use Plan. 6 aye 0 nay 0 abstained 9. Citizen comments and other presentations. Elizabeth James, 11648 Sheffield Drive, Anna, Texas, commented on the City of Anna Thoroughfare/Land Use map. Committee member William Ballantyne expressed a concern with commercial zoning and inquired if a recommendation is needed in order to change commercial Zoning to C1 through C4. There were no other presentations made. 10. Consider action to approve Minutes of the following meetings: • June 6, 2006 • July6,2006 Motion made by William Ballentyne, seconded by Nancy Pennington, to approve minutes of June 6, 2006 and July 6, 2006 meetings as submitted. PZC Agenda 06-01-06.doc Page 4 of 5 OB -01-06 4 aye 0 nay 2 abstained (Joseph Boda and J. W. Finley) 11. Adjourn There being no further business, the meeting was adjourned at 9:35 p.m. Q— V-. �� n Rattan, dhairman ATTEST: J�Ieph rdp, Secretary PZC Agenda 08-01-06.doc Page 5 of 5 OMI -06