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Home My WebLink About2008-03-25 Workshop/Closed Session & Regular Meeting MinutesMINUTES OF CITY OF ANNA WORKSHOP MEETING AGENDA AND CLOSED SESSION AGENDA MARCH 25, 2008 6:30 PM Anna City Hall Administration Building The City Council of the City of Anna met in Workshop Session at 6:30 p.m., Tuesday, March 25, 2008, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Call to Order Mayor Kenneth Pelham called the meeting to order at 6:30 pm. 2. Roll Cali and Establishment of Quorum. Mayor Kenneth Pelham and Council Members Kevin Anderson, Keith Green, John Garen, David Crim and Billy Deragon were present. Council Member Mike Crist was absent. Council Member Green made the motion to go into executive session. Council Member Deragon seconded the motion. Motion passes. 3. CLOSED SESSION: Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to: a. discuss or deliberate the purchase, exchange, lease, or value of real properly (Tex. Gov't Code §551.072); b. consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); C. Personnel: Consider City Attorney Evaluation. (Government Code, Section 551.074). The council reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 0325-08 CC Regular Minuteedoc 1 032508 Council Member Deragon made the motion to return to open session at 7:27 pm. Council Member Anderson seconded the motion. Motion passes. 4. Discussion regarding any item on the City Council's March 25, 2008 Regular Meeting Agenda. None S. Adjourn ATTEST: N ha Wilkison, City Secretary I OF AA .,IP,IIIJIP � /F enneth Peiham, Ma- yo 03-25-06 CC Regular Minuteadm 2 0325 -OB MINUTES OF CITY OF ANNA REGULAR MEETING AGENDA MARCH 25, 2008 7:30 P.M. ANNA CITY HALL ADMINISTRATION BUILDING The City Council of the City of Anna met in Regular Session at 7:30 p.m., Tuesday, March 25, 2008, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order. Mayor Pelham called the meeting to order at 7:30 pm. Council Member Crim was absent. 2. invocation and Pledge of Allegiance. Invocation to be given by Pastor Rob Simmons of Life Fellowship. Pastor Rob Simmons was unable to attend. Pastor Dr. Charles Vance of the Calvary Baptist Church gave the invocation. 3. Citizen comments. Paul Lindsey spoke in favor of keeping Bradshaw and Son as the Residential Solid Waste Trash Service. Connie Montgomery spoke in favor of keeping Bradshaw and Son as the Residential Solid Waste Trash Service. Alexander Hamilton spoke in favor of keeping Bradshaw and Son as the Residential Solid Waste Trash Service. Jeff Caponera spoke in favor of keeping Bradshaw and Son as the Residential Solid Waste Trash Service. 4. Presentation Honoring AYSA Association and AYSA Board Members for their contributions to the City of Anna and their contribution to the Slayter Creek Park Project. Mayor Pelham recognized and handed out Certificates of Recognition to AYSA and AYSA Board Members present S. CONSENT ITEMS: These items consist of noncontroversial or "housekeeping" items required by law. Items may be considered individually by any 03-25-08 CC Regular Minutes.doc 3 03-25-08 Council member making such request prior to a motion and vote on the Consent Items. MINUTES City Council Minutes of March 11, 2008, 2008 EDC Minutes of February 7, 2008 EDC Minutes of Workshop February 15, 2008 P & Z Minutes of February 5, 2008 P & Z Minutes of February 25, 2008 Development plat for the "Hughes Addition" Council Member Geren made the motion to approve the consent items. Council Member Green seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 6. Presentation regarding Testing of the Storm Warning/Tornado Sirens on Wednesday, April 2, 2008. (James Dockray) Fire Marshall, James Dockray spoke to council about doing a full audible test of the sirens. The test that is currently being run each month is more or less silent (there is a growl). If weather permits the sirens would be tested around noon April 2, 2008. Council Members agreed that residents and businesses should hear how the sirens sound. 7. Consider/Discuss/Action regarding approving the bid for Sister Creek Sanitary Sewer Main Extension for the City of Anna 2007 TWDB Sewer Loan for $732,581.00 to Dickerson Construction Co. (Jerry Chapman) Jerry Chapman was present and briefed council on the bids received. Mr. Chapman recommended that council approve the bid to Dickerson Construction Co. for $737,981.00 and answered questions from council members. There is one easement that has not been secured, once the easement has been secured the City Attorney will be asked to sign a Site Certificate. Council Member Deragon made the motion to approve the bid contingent upon the Greer Easement being secured. Council Member Green seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 0325-08 CC Regular Minuteedoc 4 0325-08 8. ConsidertDiscusWAction regarding a Resolution authorizing the City Manager to Negotiate for Residential Solid Waste Collection. (Philip Sanders) City Manager, Philip Sanders summarized the current solid waste contract with Bradshaw and Son. Mr. Sanders briefed council members on the bid process and then summarized the various Alternatives (1 through 5) for trash service. Mr. Sander's recommendation was to allow staff to negotiate a 5 year contract with Bradshaw and Son for Residential Solid Waste Collection. Mayor Pelham made the motion to authorize staff to enter into negotiations with Bradshaw and Son for Alternate 3. Council Members discussed the different alternatives and selections they would like to see. Mayor Pelham withdrew his motion and made a motion for Alternate 2. Council Member Green seconded the motion. Council Members discussed the different options. Motion fails. AYE 1 (Mayor Pelham) NAY 4 ABSTAIN 0 City Attorney, Clark McCoy clarified that the council is considering proposals and not bids for residential trash collection and can negotiate a contract for however they see fit. More discussion followed from council members regarding the options they would like to have. Council Member Deragon made the motion to approve Altemate 3 adding recyclable materials with 64 gallon container. Council Member Green seconded the motion. City Attorney, Clark McCoy clarified that the motion was to authorize the City Manager to negotiate the contract with these items. Motion passes. AYE 3 NAY 2 (CM Geren and Mayor Pelham ABSTAIN 0 9. Consider/Discuss/Action regarding Conceptual Plan for Natural Springs Park. (Maurice Schwanke) Maurice Schwanke, Director of Planning and Development reviewed the Concept Plan and answered council members questions. Council Member Geren made the motion to approve the Concept plan for Natural Springs Park. Council Member Anderson seconded the motion. Motion passes. F -Vi h chit!=i7 0345-08 CC Regular Minulee.doc 5 03-25M 10.Consider/Discuss/Action regarding Stay in Anna/Play in Anna a Fund raising activity for Slayter Creek Park. (Maurice Schwanke) Maurice Schwanke, Director of Planning and Development explained the fund raiser and asked council members to approve and support the activity. Mayor Pelham made the motion to approve. Council Member Anderson seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 11. Consider/Discuss/Action regarding a Resolution supporting a Brick Fund Raising Brochure for Slayter Creek Park. (Maurice Schwanke) Maurice Schwanke, Director of Planning and Development explained the fund raising project and answered questions from council members. Council Member Deragon made the motion to approve. Council Member Anderson seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 12. Consider and act upon items listed under Closed Session, as necessary. Council Member Deragon made the motion to take a 3 minute break at 8:30 pm and to go into executive session after that at 8:33 pm. Council Member Garen seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 Council Member Geren made the motion to return to open session at 8:52 pm. Council Member Green seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 Council Member Garen made the motion to take no action. Council Member Anderson seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 13. Adjourn: Council Member Garen made the motion to adjourn at 8:53 pm. Council Member Anderson seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 03-25-08 CC Regular Minutes.doc 6 0325-08 ATT ST:_ APPROVED, N;0a Wilkison, City enneth Pelham, Mayor A"1.1111111' �z 0325-08 CC Regular Minutes.dm 7 0325-03