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Home My WebLink About2008-08-11 Workshop/Closed Session & Regular Meeting MinutesMINUTES OF CITY OF ANNA AGENDA NOTICE — CITY COUNCIL WORKSHOPICLOSED SESSION August 11, 2006 6:30 p.m. — Anna City Hall Administration Building The City Council of the City of Anna met in Workshop Session and Closed Session at 6:30 p.m., Monday, August 11, 2008, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Cali to Order 2. Mayor Kenneth Pelham called the meeting to order at 6:42 pm. 3. Roil Call and Establishment of Quorum. 4. Mayor Kenneth Pelham and Council Members Mike Crist, Kevin Anderson, Keith Green and Darren Driskell were present. Council Member David Crim was absent. 6. Discussion regarding 2008-2006 Budget and Proposed Tax Rate. (Philip Sanders). City Manager, Philip Sanders reviewed the proposed budget and proposed tax rate and answered questions from council members. Discussion regarding employee increases; police department step system; fire department increases; public works job classifications created; Ute general fund revenue and expenditures; Kerns left out of the budget; elections budget; utility fund revenue and expenditures; debt; commissioned a rate study; projects; and facilities. 6. CLOSED SESSION: Under Tex. Govt Code Chapter 551, the City Council may enter into dosed session to: a. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); b, consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearty conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); c. Personnel: Consider position of City Secretary. (Government Code, Section 551.074). The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 08-11-08 CC MinutesAm 1 08-11-08 7. Discussion regarding any item on the City Council's August 11, 2008 Regular Meeting Agenda. None. S. Adjourn. Council Member Crist made the motion to adjourn at 7:29 pm. Council Member Anderson seconded the motion. Motion passes. Ir he Wilkison, City Secretary rieth Pelham, Mayor 08-11-08 CC Minutes.doc 2 0&11-08 MINUTES OF CITY OF ANNA AGENDA NOTICE — CITY COUNCIL REGULAR MEETING August 11, 2008 7:30 p.m. - Anna City Hail Administration Building The City Council of the City of Anna met in Regular Session at 7:30 p.m., Monday, August 11, 2008, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Cali to Order. Mayor Kenneth Pelham called the meeting to order at 7:31 pm. 2. Invocation and Pledge of Allegiance. Dr. Charles Vance gave the invocation. 3. Citizen comments. Citizens ars allowed 3 minutes to speak. The Council is unable to respond to or discuss any Issues Mat are brought up during this section Met aro not on the agenda, other Man to make statements of specific factuat information In response to a chlzen's Inquiry or to recite existing policy in response to the Inquiry. Billy Deragon invited Council Members to the Ground Breaking Ceremony September 27, 2008 for the Church of Letter Day Saints in Melissa. 4. Consent Items. These Items consist of non-comroversiat or "housekeeping" items required bylaw Items maybe considered individually by any Council member making such request prior to a motion and vote on the Consent Irams. a. Approve Minutes of Regular City Council Meeting, July 8, 2008. b. Approve Minutes of Regular Planning and Zoning Meeting, July 1, 2008. c. Approve Minutes of Anna Community Development Corporation Meeting of June 17, 2008. d. Approve Minutes of Anna Community Development Corporation Meeting of July 9, 2008. e. Approve development plat for the "Wyche Property" property owners, Matt and Marci Wyche. (Maurice Schwanke) f. Adopt Resolution of the City of Anna Supporting Being Part of the Mass Transit Planning Area of the North/ Central Texas Council of Governments (COG) 2030 Mobility Plan. g. Approve an extension to an Interlocal Agreement with Collin County for Environmental Services. (Philip Sanders) 08-11-08 CC Minutes.doc 3 08-11-08 Council Member Anderson made the motion to approve. Council Member Green seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 5. Discussion regarding Air North Texas Partner Agreement (Mike Crist) Council Member Crist introduced Chris Klaus with NCTCOG. Mr. Klaus gave a presentation to council and answered questions from council members regarding a campaign to promote a consistent regional message regarding air quality in North Texas. City Manager, Philip Sanders stated this item would be on the next city council agenda as an action item. 6. Consider/Discuss/Action regarding a Recommendation of Award for the DART Waterline from South Plant to FM 455 to W. R. Hodgson Co. for the amount of $505,846.75. (71m Maris) Jerry Chapman with GTUA was present and presented the data regarding the bids and recommended awarding the project to W. R. Hodgson Co. for the amount of $505,848.75. Mr. Chapman answered questions from council members. The money for this has already been approved and is being paid from the 2007 Bond Series. Council Member Crist made the motion to approve. Council Member Anderson seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 7. Consider/Discuss/Action regarding a Change Order for Landscapes Unlimited to build the Siayter Creek Trail. (Maurice Schwanke) Maurice Schwanke, Director of Planning and Development explained that Landscapes Unlimited could twill this trail from the park to Hackberry and is recommending approval of a charge order adding this work. Council Member Driskeil made the motion to approve. Council Member Anderson seconded the motion, Motion passes. AYE 5 NAY 0 ABSTAIN 8. ConsiderlDiscuss/ACtion regarding a Resolution establishing procedures for contacts between City Council members, City Administrative Staff and persons having business pending or in negotiations with the City. (Philip Sanders) City Manager, Philip Sanders stated that the resolution outlines a uniform policy regarding procedures for contacts between Council Members, City Staff, and persons having business pending or negotiations with the City. Council Members and staff discussed CDC, EDC and various boards and commissions being able to have contact with persons doing business with the City and the resolution limiting that contact. Council Member Driskeil made the motion to table this item until the next meeting. Council Member Anderson seconded the motion. Motion passes. 0811-08 CC MiMAes.doc 4 08-11-08 AYE 5 NAY 0 ABSTAIN 0 9. ConsidedDiscusstAction regarding a Proposed Tax Rate for 2008-2009 Fiscal Year. (Philip Sanders) City Manager, Philip Sanders stated that council needed to establish the maximum so that public hearings can be set. Mr. Sanders is proposing the same tax rate as last year. Council Member Chat made the motion to set the maximum tax rate at .575. Council Member Green seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 10. Discussion regarding 2008/2009 Budget Calendar. (Philip Sanders) City Manager, Philip Sanders explained to council that two public hearings were needed before passing the tax rate. Mr. Sanders further stated that a specific schedule had to be folkwved as to notices, public hearings and passing the tax rate and budget. Mr. Sanders and council members discussed two options for the public hearings and meetings. Consensus among council members was for option B. 11. ConsiderfDiscussfAction regarding an Ordinance repealing Ordinance 395-2008 ordering a special election to fill City Council Place 6 vacancy. (Clark McCoy) Council Member Anderson made the motion to enter dosed session at 8:09 pm. Council Member Green seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 Council Member Chat made the motion to return to open session at 8:56 pm. Council Member Driskeli seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 City Attorney, Clark McCoy explained Council's options in reviewing this item and the next three items listed. Council Member Anderson made the motion to repeal ordinance 395-2008. Council Member Green seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 12. Consider/Discuss/Action regarding appointing a person to fill City Council Place 6 vacancy. (City Council) Council Member Anderson made the motion to take no action. Council Green seconded the motion. Motion passes. Council Member Crist explained the reason for having this item back on the agenda. AYE 5 NAY 0 ABSTAIN 0 08-11-08 CC MNules.dm 5 08-11-08 13. Consider/DiscusslAction regarding an Ordinance ordering a special election to fill City Council Place 6 vacancy and to propose to voters multiple amendments to the City of Anna, Texas Home -Rule Charter. (Clark McCoy) City Attorney, Clark McCoy reviewed some charges to the ordinance regarding Proposition 6 and wording left out and answered questions from council members. Council Member Crist made the motion to accept and remove section 8 and 8a and to modify Proposition 6, 7a to include plan. Council Member Driskell seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 14. Consider/MscusslAction regarding an Ordinance ordering a special election to propose to voters multiple amendments to the City of Anna, Texas Home -Rule Charter. (Clark McCoy) Council Member Crist made the motion to take no action. Council Member Driskeii seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 15. Future Agenda Consideration: a. Discussion regarding water rates for South Grayson Customers. (Keith Green) City Manager, Philip Sanders reviewed Council's previous action to extend the current water rate structure for the former SGWS customers through September 30, 2008 and in October the rates will increase. Consensus among council members was to add this to a future agenda for discussion. 16. ConsidedDiscuss/Action on any items listed on posted agenda for August 11, 2008 City of Anna Workshop Session and Closed Session, or any closed session occurring during this Regular Meeting, as necessary. Council Member Anderson made the motion to accept the City Secretary's annual review. Council Member Crist seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 17. Adjourn. Council Member Crist made the motion to adjourn at 9:12 pm. Council Member Anderson seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 08-11-06 CC Minutes.doc 6 08-11-08 ATTEST: APPROVED: 21�—. —s Na Wilkison, City Secretary meth Pelham, Mayor _, vuiunioe. 08-11-08 CC Minutes.doc 7 08-11-08