HomeMy WebLinkAbout2008-09-09 Workshop/Closed Session & Regular Meeting MinutesMINUTES OF
CITY OF ANNA AGENDA NOTICE — CITY COUNCIL WORKSHOPICLOSED
SESSION
September 8, 2008 6:30 p.m. - Anna City Hall Administration Building
The City Council of the City of Anna met in Workshop Session and Closed Session at
6:30 p.m., Tuesday, September 9, 2008, at the Anna City Hall Administration Building,
located at 111 North Powell Parkway (Hwy 5), regarding the following items.
1. Call to Order
Mayor Pro Tem Anderson called the meeting to order at 6:33 pm.
2. Roll Call and Establishment of Quorum.
Present were Mayor Pro Tem Kevin Anderson and Council Members Mike
Crist, Keith Green and Darren Driskeii. Absent were Mayor Kenneth Pelham
and Council Member David Crim.
3. Discussion regarding a Presentation on Utility Rate Study. (Philip
Sanders)
City Manager, Philip Sanders handed out and briefly summarized a summary
of the City of Anna Utility Debt. Mr. Sanders introduced Bob McLain of McLain
DSS who was commissioned to do a Water and Wasterwater Cost of Service
Study for the City of Anna. Mr. McLain went through his presentation and
answered questions from council members.
4. Discussion regarding the budget for fiscal year 2008-2008. (Philip
Sanders)
There were no questions or comments. City Manager, Philip Sanders reminded
everyone of the BudgeNTax Rate Meeting, Tuesday, September 16, 2006.
5. CLOSED SESSION: Under Tex. Gov't Code Chapter 551, the City Council
may enter into closed session to:
a. discuss or deliberate the purchase, exchange, lease, or value of
real property (Tex. Gov't Code §551.072);
b. consult with legal counsel on matters In which the duty of the
attorney to the governmental body under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551 of the Government Code (Tex. Gov't
Code §551.071);
c. in accordance with Texas Govemment Code: Section 51.087
(1) discussion or deliberation regarding commercial or
financial information that the governmental body has
received from a business prospect that the govermertal
body seeks to have locate, stay, or expand in or near the
territory of the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a
financial or other incentive to a business prospect described
by subdivision (1).
The council furdwr reserves rhe right to enter into executive session at any time
throughout any duty noticed meeting under any applicable exception to the Open
Meetings Act
B. Discussion regarding any item on the City Council's September 9, 2008
Regular Meeting Agenda.
No discussion took place.
T. Adjourn.
Council Member Crist made the motion to adjoum at 7:25 pm. Council
Member Green seconded the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN 0
ATTEST:
N tha Wilkison, City
2990 9
1'
Mayor Pro Tem, Kevin Anderson
09-09-08 CC Minutes.doc 2 09-09-08
MINUTES OF
CITY OF ANNA AGENDA NOTICE - CITY COUNCIL REGULAR MEETING
September 9, 2008 7:30 p.m. - Anna City Hall Administration Building
The City Council of the City of Anna met in Regular Session at 7:30 p.m., Tuesday,
September 9, 2008, at the Anna City Hall Administration Building, located at 111 North
Powell Parkway (Hwy 5), to consider the following items.
1. Call to Order.
Mayor Pro Tem, Kevin Anderson railed the meeting to order at 7:31 pm.
2. invocation and Pledge of Allegiance.
Pastor Hackworth led the invocation.
3. Proclamation Recognizing the City of Anna's Emergency Responders.
Mayor Pro Tem, Kevin Anderson read and presented the proclamation to the
Anna Volunteer Fire Department and Anna Police Department
4. Proclamation regarding 2e Annual National Night Out 2008.
Mayor Pro Tem, Kevin Anderson read the proclamation and presented the
proclamation to the Anna Police Department.
5. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is
unable to respond to or discuss any issues that are brought up during this
section that are not on the agenda, other than to make statements of spechic
tactual Information in response to a citizen's Inquiry or to rache existing policy In
response to the inquiry.
None
S. Consent Items. These items consist of non -controversial or "housekeeping"
items requi ed by lea'. items may be considered individually by any Council
member making such request prior to a motion and vote on the Consent hems.
a. Approve Minutes of Regular City Council Meeting, July 22, 2008.
b. Approve Minutes of Regular City Council Meeting, August 11,
2008.
C. Approve Minutes of Special City Council Meeting August 30, 2008.
d. Approve Minutes of Regular Planning and Zoning Meeting, August
4, 2008.
e. Adopt a Resolution regarding the ATMOS Energy Steering
Committee. (Philip Sanders)
09-09-08 CC Minutes.cim 3 09-09.08
f. Approve an Ordinance regarding ATMOS Rate Settlement (Clark
McCoy)
g. Approve an Agreement regarding Air North Texas Campaign.
(Philip Sanders)
In. Approve an Ordinance regarding extending the South Grayson
water customers current rate. (Wayne Cummings)
I. Adopt a Resolution setting the Public Hearing Dates to Annex
Anna EDC's property located west of CR 427 and approximately
900 ft south of CR 376. (Maurice Schwanke)
j. Approve a final plat for "Villarreal Addition" located south of FM
2862 and east of the railroad. (Maurice Schwanks)
k. Approve a development plat for "Phillips" concerning property
located at 9231 Quail Creek Run. (Maurice Schwanke)
I. Approve amendment to the City Manager's Contract
City Manager, Philip Sanders requested that item Be be withdrawn. The City is
already a member of the ATMOS Energy Steering Committee so we do not
have to adopt this resolution. Council Member Crist made the motion to
withdraw Se from the consent agenda. Council Member Green seconded the
motion. Motion passes.
AYE 4 NAY 0 ABSTAIN
Council Member Gnat made the motion to approve the remaining consent
agenda items. Council Member Green seconded the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN
7. Public Hearing: (2n0)
For City Council to hear public comment regarding a Proposed Tax Rate
of $0.676000 per $100 of taxable value for the 2008-2008 Fiscal Year.
(Philip Sanders)
Mayor Pro Tem, Kevin Anderson opened the public hearing at 7:38 pm. City
Manager, Philip Sanders stated that the tax rate is .575 the same as last years
and that there is no change. There was no public comment. Mayor Pro Tem
Anderson closed the public hearing at 7:39 pm.
8. (a)Public Hearing:
For City Council to hear public comment regarding a Master Plan and
zoning change for Jim and Diane Mann from AG to C4 for property
located south of West White Street (FM 465) and west of a southerly
extension of West Crossing Blvd. (Maurice Schwanke)
Mayor Pro Tem, Kevin Anderson opened the public hearing at 7:39 pm.
Maurice Schwanke, Director of Planning and Development summarized the
zoning request. There were no public comments. Mayor Pro Tem, Kevin
Anderson closed the public hearing at 7:41 pm.
(b)ConsiderdDiscusWAction regarding an Ordinance amending the Master
plan and zoning map for a zoning change request by Jim and Diane Mann
from AG to C-1 for property located south of West White Street (FM 455)
and west of a southerly extension of West Crossing Blvd. (Maurice
Schwanke)
Council Member Green made the motion to approve. Council Member Crist
seconded the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN
9. ConsidedDiscuss/Action regarding a Resolution requesting GTUA to
develop a long-range wastewater management plan. (Philip Sanders)
City Manager, Philip Sanders explained that a number of municipalities and
entities that have expressed an interest in requesting GTUA to develop a long
range wastewater management plan for the Basin. GTUA received a grant from
the TWDB not to exceed $125,000 for the Upper East Fork Trinity River Basin
Wastewater Planning Grant. The TWDB will fund up to 50% of the study cost.
The remaining 50% of the grant will be provided by the participating cities and
entities including the NTMWD. The City of Anna's obligation will be $5,000.00.
Council Member Green made the motion to approve. Council Member Driskeii
seconded the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN
10. ConsidedDiscussfAction adopting a Resolution authorizing the
submission of an application to the Office of Rural Community Affairs
Texas Community Development Block Grant Program for water system
Improvements. ( Maurice Schwanke)
Maurice Schwanke, Director of Planning and Development briefly explained the
grant application and that the resolution is to authorize the City Manager to act
as the City's Executive Officer and authorized representative in all matters. Mr.
Schwanke also answered question from council members. Council Member
Green made the motion to approve. Council Member Crist seconded the
motion. Motion passes.
AYE 4 NAY 0 ABSTAIN
11. ConsidedDiscussfAction adopting a Resolution authorizing the local
match contribution relating to an application of the Office of Rural
Community Affairs Texas Community Development Block Grant Program.
(Maurice Schwanke)
09-0509 CC Minutes.doc
Maurice Schwanke, Director of Planning and Development explains that this
resolution commits the City to a local match expense of not less than the
equivalent of $67,716 if the Grant is approved. The total amount of grant funds
would be $350,000. Council Member Driskell made the motion to approve.
Council Member Crist seconded the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN
12. ConsidertDiscusslAction approving an Ordinance regarding Plat Fee
Schedule Updates. (Maurice Schwanke)
Maurice Schwanke, Director of Planning and Development explained that the
City was behind in what it is charging for platting fees. Staff recommends that
the plat fees be increased to $325 plus $5 per lot with a $2,500 deposit when a
facilities agreement an ifor construction plans for civil improvements
(preliminary plat or final plat) are part of the platting process. Prior to the filing
of the Final Plat the deposit will be adjusted up or down based on actual costs
of processing. Council Member Driskell made the motion to approve. Council
Member Grist seconded the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN
13. ConsidedDiscuss/Action regarding a change order to the contract with
Access Paving, Inc. for paving a portion of Hackberry Drive.
Philip Sanders, City Manager explained that staff had requested Access Paving
to submit a proposal to grade and overlay a portion of Hackberry Drive
between Camite Drive and the West Crossing Subdivision. The work will
involve grading, compacting, and overlaying the section with four inches of
asphalt. The total cost of this change order is $18,125. Council Members
discussed some pot holes at Hackberry and Hwy 5 being fixed. Council
Member Crist made the motion to approve. Council Member Green seconded
the motion. Motion passes.
AYYE 4 NAY 0 ABSTAIN
14. Considerfi iscusslAction regarding approval of Anna EDC 2006-2008
Fiscal Year Budget (Philip Sanders)
City Manager, Philip Sanders presented the EDC's budget and answered
questions from council members. Council Member Driskell made the motion to
approve. Council Member Crist seconded the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN
15. Consider/DiscusslAction regarding approval of Anna CDC 2008-2008
Fiscal Year Budget (Philip Sanders)
City Manager, Philip Sanders presented CDC's budget and answered
questions from council members. Council Member Crist made the motion to
approve. Council Member Driskell seconded the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN 0
49 dscussecf'n'e'"'tlr�4i5Fl�°crTr�aFuBal��(Cint�uy
Counai�)a
for Place 2 the consensus was for Charles Cox; Place 3 the consensus was for
Paul Parker and for Place 4 the consensus was for Rickey C. Childers. Council
Member Green made the motion to approve. Council Member Crist seconded
the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN 0
17. COn8ider/DiscussfAction regarding appointing a Chairman for the Board
of Adjustments. (Maurice Schwanke)
Council Member Driskell made the motion to appoint Lonnie Friesen as the
Chairman of the BOA. Mayor Pro Tem Anderson seconded the motion. Motion
passes.
AYE 4 NAY 0 ABSTAIN 0
18. Consider/DiscusslAction regarding City Council Place 5.
City Secretary, Natha Wilkison read into the record a letter from Council
Member, David Crim resigning from City Council as of September 23, 2008.
Council Members discussed their options. Council Member Driskell made the
motion to accept Council Members Crim's resignation. Council Member Grist
seconded the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN 0
19. CionsiderfDiscusstAction on any items listed on posted agenda for
September 9, 2008 City of Anna Workshop Session and Closed Session,
or any closed session occurring during this Regular Meeting, as
necessary.
Council Member Driskell made the motion to enter closed session at 8:16 pm.
Council Member Crist seconded the motion. Notion passes.
AYE 4 NAY 0 ABSTAIN 0
Council Member Crist made the motion to return to open session at 9:50 pm.
Council Driskell seconded the motion. Motion passes.
. AYE 4 NAY 0 ABSTAIN 0
Council Member Crist made the motion to take no action. Council Member
Green seconded the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN 0
IIIIIIIIIIIIIrm 1=91
20. Adjourn.
Council Member Driskell made the motion to adjourn at 9:51 pm. Council
Member Green seconded the motion. Motion passes.
AYE 4 NAY 0 ABSTAIN 0
ATTEST: APPROVED:
w .1 .. �. / // /�E/
Natha Wilkison, City Secretary Mayor Pro Tem, Kevin Anderson