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HomeMy WebLinkAbout2016-01-12 Regular Meeting Packet1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 1 Version 1/8/2016 1:59 PM CITY OF ANNA AGENDA NOTICE – CITY COUNCIL MEETING January 12, 2016 7:30 p.m. – Anna City Hall The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., on January 12, 2016, at the Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items. Welcome to the City Council Meeting. Please sign the Sign-In-Sheet as a record of attendance. If you wish to speak on an open-session agenda item, please fill out the Opinion/Speaker Registration Form and turn it in to the City Secretary before the meeting starts. 1. Call to Order/Roll Call. 2. Invocation and Pledge of Allegiance. 3. Citizen comments. Citizens are allowed three minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen’s inquiry or to recite existing policy in response to the inquiry. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person’s public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. 1.The Council may vote and/or act upon each of the items listed in this agenda. 2.The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 2 Version 1/8/2016 1:59 PM 5.Consent Items. These items consist of non-controversial or “housekeeping” items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a.Approve the City Council Minutes for December 8, 2015 (Carrie Smith) b.Review EDC minutes from August 25, 2015, September 3, 2015 and October 1, 2015. (Jessica Perkins) c.Review CDC minutes from September 3, 2015 and October 1, 2015. (Jessica Perkins) d.Review Planning and Zoning Commission Minutes for November 2, 2015. (Maurice Schwanke) e.Approve a Resolution on a Development Plat for Chambersville Tree Farm. (Maurice Schwanke) 6.Conduct a Public Hearing (1 of 2) on the voluntary annexation of a 21.4 acre tract of land located in the Hiram Brinlee Survey, Abstract No. 30 (St. Charles Apts. Inc., owner); a 47.6 acre tract of land located in the John Chambers Survey, Abstract No. 223 and the Samuel Craft Survey, Abstract No. 165 (Bhagat Holdings Ltd., owner); a 15 acre tract located in the Jonathan Douthit Survey, Abstract No. 251 (McGuffey Living Trust, owner); an 18.53 acre tract of land located in the William Kitchings Survey, Abstract No. A0505 and the W E Throckmorton Survey, Abstract No. A0899 (Anna Outer Loop Ltd, owner formerly the Seminole 20 Ltd.); and a 15.4 acre tract of land located in the W E Throckmorton Survey, Abstract No. A0899 (William & Nora Steward, owners). (Maurice Schwanke) 7.Consider/Discuss/Action on Resolution authorizing purchases for the remount of Brush Truck 901. (Clayton Fulton) 8.Consider/Discuss/Action regarding an Ordinance amending the FY 2015-2016 Budget (Clayton Fulton) 9.Consider/Discuss/Action regarding a Resolution authorizing an allocation of the Contingent Appropriation for repairs to the Police/Municipal Annex building. (Clayton Fulton) 10. Briefing/Discussion regarding NTMWD wastewater charges (Clayton Fulton) 1.The Council may vote and/or act upon each of the items listed in this agenda. 2.The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 3 Version 1/8/2016 1:59 PM 11.Briefing/Discussion regarding submission of 2016 Assistance to Firefighters Grant application. (Chief Gothard) 12.Briefing/Discussion regarding construction hours. (Joseph Johnson) 13. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov’t Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a.discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov’t Code §551.087); discuss existing and potential commercial business prospects. b.consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov’t Code §551.071); recent changes to State law regarding municipal facilities. c.discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov’t Code §551.072); acquisition of right-of- way, easements, and land for municipal facilities. d.discuss or deliberate personnel matters (Tex. Gov’t Code); City Manager annual review. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 14. Consider/Discuss/Action on any items listed on the posted agenda or any closed session occurring during this meeting, as necessary 15. Adjourn. 1.The Council may vote and/or act upon each of the items listed in this agenda. 2.The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 4 Version 1/8/2016 1:59 PM This is to certify that I, Carrie L. Smith, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m. January 8, 2016. _____________________________________ Carrie L. Smith, City Secretary Item No. 1 City Secretary’s use only City Council Agenda Staff Report ______________________________ Date: January 12, 2015 Staff Contact: City Manager Exhibits: None AGENDA SUBJECT: Roll call and establishment of quorum. SUMMARY: Mayor establishes a quorum STAFF RECOMMENDATION: Item No. 2 City Secretary’s use only City Council Agenda Staff Report ______________________________ Date: January 12, 2016 Staff Contact: City Manager Exhibits: N/A AGENDA SUBJECT: Invocation and Pledge of Allegiance. SUMMARY: STAFF RECOMMENDATION: Item No. 3 City Secretary’s use only City Council Agenda Staff Report ______________________________ Date: January 16, 2016 Staff Contact: City Manager Exhibits: N/A AGENDA SUBJECT: Citizen comments. SUMMARY: Citizens are allowed three minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen’s inquiry or to recite existing policy in response to the inquiry. STAFF RECOMMENDATION: Item No. 4 City Secretary’s use only City Council Agenda Staff Report ______________________________ Date: January 12, 2016 Staff Contact: City Manager Exhibits: N/A AGENDA SUBJECT: Receive reports from Staff or the City Council about items of community interest. SUMMARY: Items of community interest include expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person’s public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. STAFF RECOMMENDATION: Item No. 5a-e City Secretary’s use only City Council Agenda Staff Report ______________________________ Date: January 16, 2016 Staff Contact: City Manager Exhibits: Attached AGENDA SUBJECT: These items consists of non-controversial or “housekeeping” items required by law. Items may be considered individually by any Council Member making such request prior to motion and vote on the Consent Items. SUMMARY: a)Approve the City Council Minutes for December 8, 2015 (Carrie Smith) b)Review EDC minutes from August 25, 2015, September 3, 2015 and October 1, 2015.8/25/2015. (Jessica Perkins) c)Review CDC minutes from September 3, 2015 and October 1, 2015. (Jessica Perkins) d)Review Planning and Zoning Commission Minutes for November 2, 2015. (Maurice Schwanke) e)Approve a Resolution on a Development Plat for Chambersville Tree Farm. (Maurice Schwanke) STAFF RECOMMENDATION: Staff recommends approval of the consent items. Item No. 5e City Secretary’s use only City Council Agenda Staff Report ______________________________ AGENDA SUBJECT: Approve a Resolution on a Development Plat for Chambersville Tree Farm. SUMMARY: The tract is located in the Pleasant Wilson Survey, Abstract No. 1020, John Larremore Survey, Abstract No. 530, Thomas Bruce Survey, Abstract No. 103 and Bastian Oliver Survey, Abstract No. 677 and contains approximately 266.5 acres of land. The owner is proposing to build a wedding venue on a portion of the tract. The property is located east of County Road 206 and south of County Road 971. The submittal meets the City of Anna development plat requirements. The Planning and Zoning Commission recommended approval of the development plat at their meeting, January 4th, 2016. The vote was unanimous. STAFF RECOMMENDATION: Approval of Resolution Date: 01/05/16 Staff Contact: Maurice Schwanke Exhibits: Yes. Item No. 6 City Secretary’s use only City Council Agenda Staff Report ______________________________ AGENDA SUBJECT: Conduct a (1st) Public Hearing on the voluntary annexation of a 21.4 acre tract of land located in the Hiram Brinlee Survey, Abstract No. 30 (St. Charles Apts. Inc., owner); a 47.6 acre tract of land located in the John Chambers Survey, Abstract No. 223 and the Samuel Craft Survey, Abstract No. 165 (Bhagat Holdings Ltd., owner); a 15 acre tract of land located in the Jonathan Douthit Survey, Abstract No. 251 (McGuffey Living Trust, owner); an 18.53 acre tract of land located in the William Kitchings Survey, Abstract No. A0505 and the W E Throckmorton Survey, Abstract A0899 (Anna Outer Loop Ltd, owner formerly the Seminole 20 Ltd.); and a 15.4 acre tract of land located in the W E Throckmorton Survey, Abstract No.A0899 (William & Nora Steward, owners). SUMMARY: In November of 2010 the City Council accepted and approved non-annexation development agreements with Charles Apts. Inc. on 21.4 acres of Land, the Bhagat Holdings Ltd on 47.6 acres of land, the McGuffey Living Trust on 15 acres of land, the Anna Outer Loop Ltd on 56.1 acres of Land and the Stewart William D & Nora Yvonne on 15.4 acres of land. The properties owned by the Stewarts and the Anna Outer Loop Ltd. are located at the northeast corner of Central express and the Collin County Outer Loop (Seminole 20 Ltd.). The properties owned by Charles Apts. Inc. and Bhagat Holdings Ltd. are located on the south side of SH 121, and the property owned by McGuffey Living Trust is located at the northwest corner of FM 545 and FM 2862 The agreements with Charles Apts. Inc., Bhagat Holdings Ltd. and the Stewart William D & Nora Yvonne expired in 2011 and the agreements with Anna Outer Loop Ltd (Seminole 20 Ltd.) and McGuffey Living Trust expired in December of 2015. Per the terms of the agreements, the respective owner are deemed to have properly filed with the City a petition consenting to voluntary annexation of the respective properties to be completed upon or after the end of the term. Date: January 12, 2016 Staff Contact: Maurice Schwanke Exhibits: Yes STAFF RECOMMENDATION: This is the first of 2 public hearings required when annexing land. It is the recommendation of the Staff that the City Council act on these agreements to ensure protection of land uses adjacent to Hwy 75, north of Collin County Outer Loop, and the Sam Rayburn Memorial Highway. The first step is to hold the 1st Public Hearing. Item No. 7 City Secretary’s use only City Council Agenda Staff Report ______________________________ Date: January 12, 2016 Staff Contact: Clayton Fulton Exhibits: Yes AGENDA SUBJECT: Resolution authorizing purchases for the remount of Brush Truck 901. SUMMARY: During the preparation of the FY 16 budget, staff identified a capital project in the Fire Department to purchase a new vehicle to replace Brush 901 and repurpose the existing Brush 901 into a rehab/service vehicle for the Fire Department. This project is not dependent upon grant resources and is fully funded through existing resources in the Fire Trust. The primary funds for this project come from the sale of Rescue 901 which was authorized in FY 15. The project consists of 2 separate items. First is the purchase of a new Ford F450 including the removal and mounting of equipment from the existing brush truck for a cost of $52,960.72. Second is the repurposing of the retired brush truck with a service body for a cost $10,795. The total cost of the project is $63,755.72. The budgeted amount was $67,500. These purchases will be processed through the Buy Board purchasing cooperative which has competitively bid these products and services. The attached exhibit includes quotes for the projects and am email from our Buy Board representative confirming that the quotes are consistent with existing Buy Board contracts. STAFF RECOMMENDATION: Approve the resolution authorizing the City Manager to execute purchase necessary for the Brush Truck 901 remount project. Item No. 8 City Secretary’s use only City Council Agenda Staff Report ______________________________ Date: January 12, 2016 Staff Contact: Clayton Fulton Exhibits: Yes AGENDA SUBJECT: Consider/Discuss/Action regarding an Ordinance amending the FY 2015-2016 Budget SUMMARY: Completing the annual budget is a time consuming process over the course of several months. As you are aware, we begin budget preparations and forecast revenue and expenditures 18 months into the future. During FY 15 the finance staff was going through changes in staff responsibility and allowing greater involvement from staff in the preparation of the final budget document. In spite of reviews and meetings to discuss the final document, errors were found in the final budget. These errors were identified in the October budget report and are isolated to the General Fund. Finance staff have reviewed the causes of the discrepancy and has identified a need for better communication when changes to the budget document are made especially late in the budget cycle. Finance staff is committed to a more thorough review of those late changes in the future to ensure the budget document properly reflects what was discussed. The errors consist of minor overstatements of revenue and minor understatements of expenditures. The original document presented to the council had a General Fund budget of $5,249,228. The net result of over and under statements is a $19,322 (0.37%) decrease in the budgeted revenues and expenditures for the General Fund. The changes are isolated to the administrative and public safety budgets. The attached exhibit provides full details and is summarized below: •Grant revenue in the Fire Department identified as overstated was not reduced in the budget document •Intergovernmental revenue from the ISD for the SRO officer was overstated •Property tax revenue was not updated with final tax rate numbers •Increased cost for ambulance service was not properly updated in the budget document •Costs for the laser fiche program were not updated in the administrative budget The budget can be balanced by eliminating the amount we planned to reserve for public safety radios that would be purchased in FY 17. It is also possible that sales tax revenue collections will out-perform the budget projections later this fiscal year. STAFF RECOMMENDATION: Approve the ordinance amending the FY 16 budget to correct misstatements in the adopted budget. Item No. 9 City Secretary’s use only City Council Agenda Staff Report ______________________________ Date: January 12, 2016 Staff Contact: Clayton Fulton Exhibits: Yes AGENDA SUBJECT: Consider/Discuss/Action regarding a Resolution authorizing an allocation of the Contingent Appropriation for repairs to the Police/Municipal Annex building SUMMARY: The roof on the PD/Municipal Annex Building has had persistent leaks for several years and we have had limited success patching the leaks. The heavy rains in October and November exposed failed patching and repairs and exposed additional leaks. After the heavy rain in late October, Staff solicited proposals that would provide a more comprehensive repair to the problem. Opinions of the necessary repairs ranged from a complete tear out and rebuild to retrofitting the existing roof with a silicone system to seal the entire surface. Costs ranged from over $50,000 to just under $25,000. Upon a review of the proposals, Staff determined that D&G Quality Roofing presented the most cost effective option that would provide the best value to the City. The heavy rains over the Christmas weekend exposed additional leaks that required an immediate response to prevent additional damage to the building interior. The City Manager authorized D&G Quality roofing to install a high solids silicone coating that would seal all areas where rain incursion is happening. Their work included the application of a white silicon coating applied to the entire roof system up to and including the parapet walls to seal the roof against future leaks. The product used in this process is warrantied for 50 years and the workmanship and labor is warrantied for 5 years with the option (after 5 years) to extend the labor warranty for up to 20 years for a minimal cost. The total cost of this work was $24,907.32. The contract price was competitively bid through TIPS (The Interlocal Purchasing System). STAFF RECOMMENDATION: Staff is recommending that the Council approve the attached resolution authorizing the use of a portion of the general fund contingent allocation to cover the repair cost. After payment, the contingent allocation will have a balance of $131,989.68, or 84.13%. Item No. 10 City Secretary’s use only City Council Agenda Staff Report ______________________________ Date: January 12, 2016 Staff Contact: Clayton Fulton Exhibits: No AGENDA SUBJECT: Briefing/Discussion regarding NTMWD wastewater charges SUMMARY: Since June of 2015, City staff has been working with NTMWD to verify the accuracy of the Throckmorton wastewater meter and establish correct billings for the 2015 fiscal year. In late May, we discovered that the NTMWD wastewater charges for the months of February, March, and April had been artificially reduced by NTMWD based on the mistaken assumption that the wastewater meter calibration was off. The reality was that the record spring rains introduced in a large amount of storm water into our wastewater system. This storm water inflow and infiltration (I&I) forced the City to divert a lot of water into the NTMWD system so as not to exceed our discharge permit at the Slayter Creek wastewater treatment plant. The true extent of the diversion to the NTMWD system was not known until late May when we were advised about the under billing for the previous 3 months. Staff briefed the Council regarding this issue in early June. Even with the additional waste water diverted into the NTMWD system, Staff thought that the “corrected” wastewater flow readings seemed very high and asked NTMWD to evaluate the meter to see there was some other problem. NTMWD also had some uncertainty regarding the meter readings and hired an engineering firm out of Austin to study the Throckmorton Creek line and meters to determine if the flows were being measured accurately. We advised NTMWD at the time that we would delay paying any additional invoices until the accuracy of the wastewater meter could be verified. In late October NTMWD advised us that, based on their preliminary findings, it appeared that our wastewater meter was generally operating consistent with its design, but that some minor adjustments to meter readings might be warranted. In November Staff met with NTMWD to discuss the final disposition of the FY 2015 wastewater charges. They agreed to apply the minor adjustment that was warranted by their study to all metered flows for FY 2015, and the City agreed to pay all outstanding charges based on the FY 2015 adjusted flows. Due to the unique circumstances, they agreed to allow the City some extra time (until September 30, 2016) to pay outstanding charges from February, March, and April when our bills were erroneously adjusted without our knowledge. The City of Melissa has also indicated a willingness to work with Anna on the payment outstanding maintenance charges for the three months in question. The net effect of these agreements is that the City of Anna has an outstanding balance of $329,550 due to NTMWD and $9,905 due to the City of Melissa for a total of $339,455.55. Payment for the outstanding balance to NTMWD is due September 30, 2016. Staff plans to monitor the FY 16 budget throughout the fiscal year to ensure payment of the outstanding balance by the close of FY 16. At present, the best strategy for paying the outstanding balance is to use impact fee revenue to pay debt service on eligible projects in an amount equal to the outstanding NTMWD charges. This should create capacity within the FY 16 operating budget to pay the outstanding charges owed to NTMWD. Staff will ultimately return to the City Council with a formal recommendation prior to the close of the current fiscal year. Item No. 11 City Secretary’s use only City Council Agenda Staff Report ______________________________ Date: January 12, 2016 Staff Contact: Chief Gothard Exhibits: None AGENDA SUBJECT: Briefing / Discussion regarding submission of 2015 Assistance to Firefighters Grant (A.F.G.) application.. SUMMARY: The 2015 Assistance to Firefighters Grant (A.F.G.) application period opened on December 7, 2015, and will close on January 15, 2016. The grant allows Departments to apply for equipment and apparatus. The matching portion is set by the number of citizens served. The Anna Fire Dept. serves less than 20,000 citizens; our matching contribution would be a 5% match. Equipment: The Department's S.C.B.A.'s do not meet the current NFPA standard and were purchased in 2006 and are showing wear and parts are becoming obsolete. The estimated cost to replace the Department's twelve S.C.B.A.'s and extra cylinders and mask is estimated at $100,000 with the Department share of $5,000. Also being requested under the vehicle category is a quint fire apparatus. A quint is a apparatus that serves as both a pumper and aerial device. The estimated cost of a 75' quint apparatus is approximately $1,000,000 with the Department share of $50,000. Both of these items will assist in firefighter safety and community service. STAFF RECOMMENDATION: Allow for submission of the 2015 Assistance to Firefighters Grant (A.F.G.) application. Item No. 12 City Secretary’s use only City Council Agenda Staff Report ______________________________ Date: January 12, 2016 Staff Contact: Joseph Johnson Exhibits: Attached. AGENDA SUBJECT: Briefing/discussion regarding construction work hours. SUMMARY: The City’s construction hours are outlined in the City of Anna Code of Ordinances, Part II, General Ordinances, Section 22. (a) On weekdays and Saturdays, Construction may not take place after 7:00 p.m. or before 7:00 am. (b) Construction on Sunday is prohibited. Work at any other time is prohibited unless an exception is made in writing through the issuance of a permit by the City Manager or designee (Section 22.03 a) or if the work is by and for certain public entities (b). A twelve hour work-day is advisable for construction work hours for a number of reasons. 1.Projects are generally bid based upon a twelve-hour workday. Shortening the work hours lengthens the project time which increases the number of days that leased equipment, crews and materials are onsite. This increases development costs and may result in costs being passed on to the homeowner. 2. Decreased work hours increases the number of days that adjacent property owners are inconvenienced by the construction. 3.Some aspects of construction once started must be finished within a given day. For example, when the weather is cold concrete has a longer cure time and contractors often need all 12 hours in order to pour and finish the concrete. Another example would be a traffic related project that must be finished within the same day (e.g. installing a pavement transition or finishing pavement striping). STAFF RECOMMENDATION: Item is for informational purposes only, however, staff is not recommending changes to the work hours. Item No. 13 City Secretary’s use only City Council Agenda Staff Report ______________________________ Date: January 12, 2016 Staff Contact: City Manager Exhibits: N/A AGENDA SUBJECT: Closed Session (Exceptions): Under Tex. Gov’t Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: SUMMARY: a.discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov’t Code §551.087); discuss existing and potential commercial business prospects. b.consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov’t Code §551.071); recent changes to State law regarding municipal facilities. c.discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov’t Code §551.072); acquisition of right-of-way, easements, and land for municipal facilities. d.discuss or deliberate personnel matters (Tex. Gov’t Code); City Manager annual review. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. STAFF RECOMMENDATION: Click here to enter text. Item No. 14 City Secretary’s use only City Council Agenda Staff Report ______________________________ Date: January 12, 2016 Staff Contact: City Manager Exhibits: N/A AGENDA SUBJECT: Consider/Discuss/Action on any items listed on posted agenda Workshop Session or any closed session occurring during this Regular Meeting, as necessary. SUMMARY: Click here to enter text. STAFF RECOMMENDATION: Click here to enter text. Item No. 15 City Secretary’s use only City Council Agenda Staff Report ______________________________ Date: January 12, 2016 Staff Contact: City Manager Exhibits: None AGENDA SUBJECT: Adjourn SUMMARY: Item to adjourn the meeting. STAFF RECOMMENDATION: Staff recommends a motion to adjourn. YOUR} HOMETOWN CITY OF ANNA AGENDA NOTICE — CITY COUNCIL January 12, 2016 6:30 p.m. — Anna City Hall The City Council of the City of Anna will meet in Work Session at 6:30 p.m., on January 12, 2016 at Anna City Hall, located at 111 N. Powell Parkway (Hwy 5), regarding the following items: 1. Call to Order. 2. Roll Call and Establishment of Quorum. 3. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); discuss existing and potential commercial business prospects. b. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); recent changes to State law regarding municipal facilities. c. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); acquisition of right-of- way, easements, and land for municipal facilities. 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. d. discuss or deliberate personnel matters (Tex. Gov't Code); City Manager annual review. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 4. Consider/Discuss/Action on any items listed on posted agenda for the City Council Work Session or any Closed Session occurring during this Workshop, as necessary. 5. Adjourn. This is to certify that I, Carrie L. Smith, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m. January 8, 2016. Carrie L. Smith, City Secretary 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. CITY OF ANNA, TEXAS AGENDA SUBJECT: Roll call and establishment of quorum. SUMMARY: Mayor establishes a quorum STAFF RECOMMENDATION: Item No. 2 City Secretary's use only City Council Agenda Staff Report Date: January 12, 2015 Staff Contact: City Manager Exhibits: None CITY OF ANNA, TEXAS Item No. WS 3 City Secretary's use only City Council Agenda Staff Report Date: November 10, 2015 Staff Contact: City Manager Exhibits: N/A AGENDA SUBJECT: Closed Session (Exceptions): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: SUMMARY: a. discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); discuss existing and potential commercial business prospects. b. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); recent changes to State law regarding municipal facilities. C. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); acquisition of right-of-way, easements, and land for municipal facilities. d. discuss or deliberate personnel matters (Tex. Gov't Code); City Manager annual review. CITY OF AN NA, TEXAS Item No. WS 4 City Secretary's use only City Council Agenda Staff Report Date: January 12, 2016 Staff Contact: City Manager Exhibits: N/A AGENDA SUBJECT: Consider/Discuss/Action on any items listed on posted agenda Workshop Session or any closed session occurring during this Regular Meeting, as necessary. SUMMARY: Click here to enter text. STAFF RECOMMENDATION: Click here to enter text. CITY OF ANNA, TEXAS AGENDA SUBJECT: Adjourn SUMMARY: Item to adjourn the meeting. STAFF RECOMMENDATION: Staff recommends a motion to adjourn. Item No. WS 5 City Secretary's use only City Council Agenda Staff Report Date: January 12, 2016 Staff Contact: City Manager Exhibits: None Y{OURI HOMETOWN CITY OF ANNA AGENDA NOTICE — CITY COUNCIL MEETING January 12, 2016 7:30 p.m. — Anna City Hall The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., on January 12, 2016, at the Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items. Welcome to the City Council Meeting. Please sign the Sign -In -Sheet as a record of attendance. If you wish to speak on an open -session agenda item, please fill out the Opinion/Speaker Registration Form and turn it in to the City Secretary before the meeting starts. 1. Call to Order/Roll Call. 2. Invocation and Pledge of Allegiance. 3. Citizen comments. Citizens are allowed three minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. Version 1/8/2016 1:59 PM 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve the City Council Minutes for December 8, 2015 (Carrie Smith) b. Review EDC minutes from August 25, 2015, September 3, 2015 and October 1, 2015. (Jessica Perkins) c. Review CDC minutes from September 3, 2015 and October 1, 2015. (Jessica Perkins) d. Review Planning and Zoning Commission Minutes for November 2, 2015. (Maurice Schwanke) e. Approve a Resolution on a Development Plat for Chambersville Tree Farm. (Maurice Schwanke) 6. Conduct a Public Hearing (1 of 2) on the voluntary annexation of a 21.4 acre tract of land located in the Hiram Brinlee Survey, Abstract No. 30 (St. Charles Apts. Inc., owner); a 47.6 acre tract of land located in the John Chambers Survey, Abstract No. 223 and the Samuel Craft Survey, Abstract No. 165 (Bhagat Holdings Ltd., owner); a 15 acre tract located in the Jonathan Douthit Survey, Abstract No. 251 (McGuffey Living Trust, owner); an 18.53 acre tract of land located in the William Kitchings Survey, Abstract No. A0505 and the W E Throckmorton Survey, Abstract No. A0899 (Anna Outer Loop Ltd, owner formerly the Seminole 20 Ltd.); and a 15.4 acre tract of land located in the W E Throckmorton Survey, Abstract No. A0899 (William & Nora Steward, owners). (Maurice Schwanke) 7. Consider/Discuss/Action on Resolution authorizing purchases for the remount of Brush Truck 901. (Clayton Fulton) 8. Consider/Discuss/Action regarding an Ordinance amending the FY 2015-2016 Budget (Clayton Fulton) 9. Consider/Discuss/Action regarding a Resolution authorizing an allocation of the Contingent Appropriation for repairs to the Police/Municipal Annex building. (Clayton Fulton) 10. Briefing/Discussion regarding NTMWD wastewater charges (Clayton Fulton) 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 2 Version 1/8/2016 1:59 PM 11. Briefing/Discussion regarding submission of 2016 Assistance to Firefighters Grant application. (Chief Gothard) 12. Briefing/Discussion regarding construction hours. (Joseph Johnson) 13. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); discuss existing and potential commercial business prospects. b. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); recent changes to State law regarding municipal facilities. c. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); acquisition of right-of- way, easements, and land for municipal facilities. d. discuss or deliberate personnel matters (Tex. Gov't Code); City Manager annual review. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 14. Consider/Discuss/Action on any items listed on the posted agenda or any closed session occurring during this meeting, as necessary 15.Adjourn. 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 3 Version 1/8/2016 1:59 PM This is to certify that I, Carrie L. Smith, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m. January 8, 2016. Carrie L. Smith, City Secretary 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. Version 1/8/2016 1:59 PM CITY OF ANNA. TEXAS AGENDA SUBJECT: Roll call and establishment of quorum. SUMMARY: Mayor establishes a quorum STAFF RECOMMENDATION: Item No. 1 City Secretary's use only City Council Agenda Staff Report Date: January 12, 2015 Staff Contact: City Manager Exhibits: None CITY OF ANNA. TEXAS AGENDA SUBJECT: Invocation and Pledge of Allegiance. SUMMARY: STAFF RECOMMENDATION: Item No. 2 City Secretary's use only City Council Agenda Staff Report Date: Staff Contact: Fxhihits- January 12, 2016 City Manager N/A CITY OF ANNA, TEXAS AGENDA SUBJECT: Citizen comments. SUMMARY: Item No. 3 City Secretary's use only City Council Agenda Date: Staff Contact: Exhibits - Staff Report January 16, 2016 City Manager N/A Citizens are allowed three minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. STAFF RECOMMENDATION: CITY OF ANNA, TEXAS Item No. 4 City Secretary's use only City Council Agenda Staff Report Date: Staff Contact: Exhibits: January 12, 2016 City Manager N/A AGENDA SUBJECT: Receive reports from Staff or the City Council about items of community interest. SUMMARY: Items of community interest include expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. STAFF RECOMMENDATION: Item No. 5a-e City Secretary's use only City Council Agenda Staff Report CITY OFANNA,TEXAS Date: January 16, 2016 Staff Contact: City Manager Exhibits: Attached AGENDA SUBJECT: These items consists of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council Member making such request prior to motion and vote on the Consent Items. SUMMARY: a) Approve the City Council Minutes for December 8, 2015 (Carrie Smith) b) Review EDC minutes from August 25, 2015, September 3, 2015 and October 1, 2015.8/25/2015. (Jessica Perkins) c) Review CDC minutes from September 3, 2015 and October 1, 2015. (Jessica Perkins) d) Review Planning and Zoning Commission Minutes for November 2, 2015. (Maurice Schwanke) e) Approve a Resolution on a Development Plat for Chambersville Tree Farm. (Maurice Schwanke) STAFF RECOMMENDATION: Staff recommends approval of the consent items. 5a ANNA CITY COUNCIL MINUTES WORKSHOP SESSION December 08, 2015 The City Council of the City of Anna met in Workshop Session on the above date at Anna City Hall, located at 111 N. Powell Parkway (Hwy 5), regarding the following items: 1. Call to Order. Mayor Crist called the meeting to order at 6:30 pm. 2. Roll Call and Establishment of Quorum. Mayor Mike Crist and Council Members Justin Burr, Lauren Lovato, Chad Barnes, Nathan Bryan and Dick Dowd were present. John Beazley was absent. 3. Briefing and Discussion on Oak Ridge Development (Maurice Schwanke) Developer Scott Norris gave a brief presentation of his current concept plan. 4. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: 0 ok consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); acquisition of right-of- way, easements, and land for municipal facilities. c. discuss or deliberate personnel matters (Tex. Gov't Code §551.074); City Manager annual review. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 11-10-15 CC Workshop Minutes MOTION: Council Member Barnes moved to enter closed session at 7:11 p.m. Council Member Dowd seconded. Motion carried 6-0. Mayor Crist reconvened the meeting at 7:29 p.m. 5. Consider/Discuss/Action on any items listed on posted agenda City of Anna City Council Regular Meeting or any Closed Session occurring during this Workshop, as necessary. '4V MOTION: Council Member Barnes moved to take no action. Council Member Dowd seconded. Motion carried 6-0. 6. Adjourn. 1*4 r '* Council Member Barnes moved to adjourn at 7:30 pm. Council Member Bryan seconded. Motion carried 6-0. Approved on the day 44 12015. ATTEST: City Secretary Carrie L. Smith IL I Mayor Mike Crist 11-10-15 CC Workshop Minutes 2 ANNA CITY COUNCIL MINUTES REGULAR SESSION December 8, 2015 The City Council of the City of Anna met in Regular Session on the above date at Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order. Mayor Crist called the meeting to order at 7:30 p.m. /40+ Mayor Mike Crist and Council Members Justin Burr, Lauren Lovato, Chad Barnes, Nathan Bryan and Dick Dowd were present. John Beazley was absent. 2. Invocation and Pledge of Allegiance. Mayor Crist led the Invocation and Pledge of Allegiance. 3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. Tom Plunkett — requested the Council review and amend the permitted construction hours due to noise. He proposed 8 a.m. to 6 p.m. Monday — Friday and 9 a.m. to 6 p.m. on Saturday. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. 12-08-15 CC Regular Minutes 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve the City Council Minutes for November 10, 2015. (Carrie Smith) b. Approve a Resolution authorizing the execution of an Interlocal Agreement with the Collin County Governmental Purchasers Forum. (Clayton Fulton) RESOLUTION NO. 2015-12-132: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF ANNA, TEXAS AND PARTICIPANTS IN THE COLLIN COUNTY GOVERNMENTAL PURCHASERS FORUM PROVIDING FOR A COOPERATIVE PURCHASING PROGRAM FOR GOODS AND SERVICES. c. Approve a Resolution renewing tower license agreements with AirCanopy Internet Services, Inc d/b/a Rise Broadband. (Clayton Fulton) RESOLUTION NO. 2015-12-133: A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING TOWER SITE LICENSE AGREEMENTS WITH AIRCANOPY INTERNET SERVICES, INC. D/B/A RISE BROADBAND. d. Approve a Resolution regarding a Special Event Permit for the annual Christmas Parade. (Maurice Schwanke) RESOLUTION NO. 2015-12-134: RESOLUTION REGARDING THE APPROVAL OF A SPECIAL EVENT PERMIT AND AUTHORITY TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF ANNA AND GREATER ANNA CHAMBER OF COMMERCE FOR A SPECIAL EVENT PERMIT TO SPONSOR A CHRISTMAS PARADE EVENT ON SATURDAY, DECEMBER 12TH, 2015 ON POWELL PKWY, FOURTH STREET AND SHERLEY STREET. MOTION: Council Member Barnes moved to approve consent items. Council Member Bryan seconded. Motion carried 6-0. 6. Consider/Discuss/Action on a Resolution instituting Annexation proceedings, and setting the dates, times, and places for public hearings for the voluntary annexation of a 21.4 acre tract of land 12-08-15 CC Regular Minutes z i7 E4 located in the Hiram Brinlee Survey, Abstract No. 30 (St. Charles Apts. Inc., owner); a 47.6 acre tract of land located in the John Chambers Survey, Abstract No. 223 and the Samuel Craft Survey, Abstract No. 165 (Bhagat Holdings Ltd., owner); a 15 acre tract located in the Jonathan Douthit Survey, Abstract No. 251 (McGuffey Living Trust, owner); an 18.53 acre tract of land located in the William Kitchings Survey, Abstract No. A0505 and the W E Throckmorton Survey, Abstract No. A0899 (Anna Outer Loop Ltd, owner formerly the Seminole 20 Ltd.); and a 15.4 acre tract of land located in the W E Throckmorton Survey, Abstract No. A0899 (William & Nora Steward, owners). `q-7ffl�KLt7►� !>�lz�i�i + !��4 ��'��`T�7 iT►���C�ir►:��IC�1_I�►Rr THE DATES, TIMES, AND PLACES FOR PUBLIC HEARINGS FOR THE VOLUNTARY ANNEXATION OF A 21.4 ACRE TRACT OF LAND LOCATED IN THE HIRAM BRINLEE SURVEY, ABSTRACT NO. 30; A 47.6 ACRE TRACT OF LAND LOCATED IN THE JOHN CHAMBERS SURVEY, ABSTRACT NO. 223 AND THE SAMUEL CRAFT SURVEY, ABSTRACT NO. 165; A 15 ACRE TRACT OF LAND LOCATED IN THE JONATHAN DOUTHIT SURVEY, ABSTRACT NO. 251; AN 18.53 ACRE TRACT OF LAND IN THE WILLIAM KITCHINGS SURVEY, ABSTRACT NO. A0505 AND THE W E THROCKMORTON SURVEY, ABSTRACT NO. A0899; AND A 15.4 ACRE TRACT OF LAND IN THE W E THROCKMORTON SURVEY, ABSTRACT NO. A0899. Public Hearings will be held 1/12/16 and 1/26/16. Action will take place on 1 /26/16. MOTION: Council Member Barnes moved to approve consent items. Mayor Crist seconded. Motion carried 6-0. a. Conduct a Public Hearing on creation of the Villages of Hurricane Creek Tax Increment Reinvestment Zone (TIRZ). Mayor Crist opened the public hearing at 7:41 p.m. No comments. Mayor Crist closed the public hearing at 7:41 p.m. b. Consider/Discuss/Action on an Ordinance approving the creation of the Villages of Hurricane Creek TIRZ (Clayton Fulton) ORDINANCE NO. 708-2015 - AN ORDINANCE DESIGNATING A CERTAIN AREA AS TAX INCREMENT REINVESTMENT ZONE NUMBER ONE, CITY OF ANNA, TEXAS, ESTABLISHING A 12-08-15 CC Regular Minutes BOARD OF DIRECTORS FOR SUCH REINVESTMENT ZONE, MAKING CERTAIN FINDINGS, AND OTHER MATTERS RELATED THERETO. MOTION: Council Member Barnes moved to approve. Council Member Bryan seconded. Motion carried 6-0. 8. a. Conduct a Public Hearing on a request to amend the zoning and development standards in Ordinance No. 179-2005 on approximately 15.7 acres of land located in the Francis T. Daffau Survey, A0288 north of FM 455 on the east and west sides of Ferguson Parkway. (Maurice Schwanke) Mayor Crist opened the public hearing at 7:49 p.m. No comments. Mayor Crist closed the public hearing at 7:49 p.m. b. Consider/Discuss/Action regarding an Ordinance amending the development standards in Ordinance No. 179-2005 on approximately 15.7 acres of land located in the F.T. Daffau Survey, A0288 north of FM 455 on the east and west sides of Ferguson Parkway. (Maurice Schwanke) ORDINANCE NO. 2015-709- AN ORDINANCE OF THE CITY OF ANNA, TEXAS AMENDING THE ZONING MAP, AND THE ZONING ORDINANCE AND CHANGING THE ZONING OF CERTAIN PROPERTY AS DESCRIBED HEREIN; PROVIDING FOR SAVINGS, REPEALING AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR A PENALTY CLAUSE NOT TO EXCEED $2,000 OR THE HIGHEST PENALTY AMOUNT ALLOWED BYLAW, WHICHEVER IS LESS; AND, PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. MOTION: Council Member Bryan moved to approve. Council Member Dowd seconded. Motion carried 6-0. 9. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of 12-08-15 CC Regular Minutes 4 Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). b. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); acquisition of right-of-way, easements, and land for municipal facilities. c. discuss or deliberate personnel matters (Tex. Gov't Code §551.074); City Manager annual review. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act MOTION: Council Member Barnes moved to enter closed session at 7:52 p.m. Mayor Crist seconded. Motion carried 6-0. MOTION: Council Member Bryan moved to return to open session at 8:28 p.m. Council Member Lovato seconded. Motion carried 6-0. 10. Consider/Discuss/Action on any items listed on the posted agenda or any closed session occurring during this meeting, as necessary MOTION: Council Member Barned moved to take no action. Councilmember Bryan seconded. Motion carried 6-0. 11. Adjourn. MOTION: Council Member Dowd moved to adjourn at 8:30 p.m. Mayor Crist seconded. Motion carried 6-0. L Approved on the City Secretary Carrie L. Smith day of Mayor Mike Crist 2016. 12-08-15 CC Regular Minutes 5b MINUTES OF SPECIAL MEETING OF THE ANNA ECONOMIC DEVELOPMENT CORPORATION ECONOMIC DEVELOPMENT Tuesday, August 25, 2015 The Anna Economic Development Corporation ("EDC") of the City of Anna met for a special meeting at 5:30 p.m., on Tuesday, August 25, 2015, at the Anna City Hall Administration Building, 111 North Powell Parkway (Hwy. 5), Anna, Texas. 1. Call to Order Connie Stump called the meeting to order promptly at 5:30 p.m., and after roll call and the establishment of a quorum, the following item was presented to the Directors for their consideration. 2. Roll Call and Establishment of Quorum. Directors in attendance: John Houcek, Alonzo Tutson, Doug Hermann, Connie Stump, Lee Miller, Brent Thomas. Directors in abstention: Michael Williams; Jessica Perkins, Chief Administrative Officer. A quorum was declared present and the floor was open for business. Others in attendance: Philip Sanders, City Manager; Clark McCoy, attorney for EDC; and Sherilyn Godfrey, Secretary. 3. Consider/Discuss/Action regarding a resolution approving a funding agreement with the Anna Education Foundation for promotional purpose and CTE job training program. Brent Thomas made a motion to adopt the resolution and to approve a funding agreement with the Anna Education Foundation for promotional purposes and CTE job training programs. The motion was seconded by Doug Hermann. The Motion passed 5-1 _ 1. The Corporation may vote anti/or act upon cacti of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-25-2015 Special EDC Minutes.doc 1 4. Adjourn. Brent Thomas made a motion to adjourn the meeting. Alonzo Tutson seconded the motion and the meeting was adjourned at 5:34 p.m. APPROVED: Constance Stump President of EDC ATTESTED: Secretary of EDC 1. The Corporation may vote and/or act upon each of the items listed in this agenda 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-25-2015 Special EDC Minutes.doc MINUTES OF REGULAR MEETING OF THE ECONOMIC DEVELOPMENT CORPORATION Thursday, September 3, 2015 The Anna Economic Development Corporation ("EDC") of the City of Anna met at 5:00 p.m., on Thursday, September 3, 2015, at the Anna City Hall Administration Building, 111 North Powell Parkway (Hwy. 5), Anna, Texas. Call to Order Connie Stump called the meeting to order at 5:43 p.m., and after roll call and the establishment of a quorum, the following items were presented to the Directors for their consideration. 2. Roll Call and Establishment of Quorum. Directors in attendance: John Houcek, Connie Stump, Lee Miller, Brent Thomas and Doug Hermann (5:55 p.m.). Directors in Abstention: Alonzo Tutson and Michael Williams. A quorum was declared present and the floor was open for business. Others in attendance: Jessica Perkins, Chief Administrative Officer; and Clark McCoy, attorney for EDC. 3. Considering/Discuss/Action regarding approving a resolution for a fiscal year sponsorship agreement with the Greater Anna Chamber of Commerce. As in the past, the EDC and the GACC have entered into an annual sponsorship agreement to support the community activities of the Greater Anna Chamber of Commerce. A handout stating the benchmark requirements for sponsorship of the GACC Events was given to the Directors for review. The sponsorship agreement outlined the requested contribution amounts for the following GACC sponsored events: Glowfest 2015, Community Fall Festival ($8,000), the 2016 Annual Banquet ($5,000); and July 41h Celebration and Fireworks ($7,500). John Houcek made a motion to adopt the resolution and to authorize the Chief Administrative Officer to sign an agreement, on behalf of EDC, with the Anna Chamber of Commerce financially supporting these activities in an amount not to exceed a total of $20,500. This is a slight increase from 2014. Lee Miller seconded the motion. Motion passed. 4. CLOSED SESSION (exceptions): a. Discuss or deliberate the purchase, exchange, lease, or value of real property. (Tex. Gov't Code §551.072). I. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 09-03-2015 Regular EDC Minutes.doc b. Consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §561.071) C. Discuss or deliberate Economic Development Negotiations: (1) Discuss or deliberate Economic Development Negotiations: to discuss or deliberate regarding commercial or financial information that the Board of Directors has received from a business prospect that the Board of Directors seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the Board is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1) (Tex. Gov't Code §551.087). Brent Thomas made a motion to move to Closed Session that was seconded by John Houcek. Motion carried and the meeting moved to Closed Session at 5:60 p.m. After matters at hand were discussed, John Houcek made a motion to return to Open Session. The motion was seconded by Brent Thomas. Motion carried and the meeting moved to Open Session at 6:04 p.m. 5. Consider/Discuss/Action regarding passing a resolution approving the FY 2016 budget. Brent Thomas made a motion to approve the resolution of the Anna Economic Development Corporation adopting the FY 2015-2016 Fiscal Year Budget. John Houcek seconded the motion. Motion passed. 6. Consider/Discussion/Action regarding minutes from July 1, 2015, and August 6, 2015. Doug Hermann made a motion to accept the aforementioned minutes as written. Lee Miller seconded the motion. Motion passed. 8. Adjourn. Brent Thomas made a motion to adjourn the meeting. John Houcek seconded the motion and the meeting was adjourned at 6:11 p.m. PP V XA; ED: ons ance Anne Stump n GodF President of EDC Secretary of 1.The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 09-03-2015 Regular EDC Minutes.doc 2 MINUTES OF REGULAR MEETING OF THE ANNA ECONOMIC DEVELOPMENT CORPORATION Thursday, October 1, 2015 The Anna Economic Development Corporation ("EDC") of the City of Anna met at 5:00 p.m., on Thursday, October 1, 2015, at the Anna City Hall Administration Building, 111 North Powell Parkway (Hwy. 5), Anna, Texas. 1. Call to Order Constance Stump, President, called the meeting to order at 6:10 p.m., and after roll call and the establishment of a quorum, the following items were presented to the Directors for their consideration. 2. Roll Call and Establishment of Quorum. Directors in attendance: Alonzo Tutson, Brent Thomas, Connie Stump, Doug Hermann, Lee Miller, and Michael Williams. Directors in Abstention: John Houcek was absent. A quorum was declared present and the floor was open for business. Others in attendance: Clark McCoy, legal counsel for CDC; Jessica Perkins Chief Administrative Officer; and Sherilyn Godfrey, Secretary. 3. Considering/Discuss/Action regarding approving a resolution authorizing travel and hotel for ICSC Dallas conference in November 2015. Those wishing to attend the ICSC Dallas conference should contact Jessica Perkins. Michael Williams made a motion to adopt the resolution authorizing the representatives from EDC to attend and make purchases for all necessary expenses related to the attending of the 2015 Texas ICSC conference in Dallas, Texas, from November 4-6, 2015. Alonzo Tutson seconded the motion. Motion passed. 4. CLOSED SESSION (exceptions): a. Discuss or deliberate the purchase, exchange, lease, or value of real property. (Tex. Gov't Code §551.072). I. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legal lyjusti tied under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 10-01-2015 Regular EDC Minutes.doc b. Consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071) C. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the Board of Directors has received from a business prospect that the Board of Directors seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the Board is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1) (Tex. Gov't Code §551.087). Lee Miller made a motion to move to Closed Session that was seconded by Doug Hermann. Motion carried and the meeting moved to Closed Session at 6:22 p.m. After matters at hand were discussed, Brent Thomas made a motion to return to Open Session. The motion was seconded by Michael Williams. Motion carried and the meeting moved to Open Session at 6:46 p.m. 5. Consider/Discuss/Action regarding the performance agreement with Empowered Training Centre. This matter was discussed in Closed Session. 6. Consider/Discuss/Action regarding approving a resolution regarding an extension to the closing for the EDC land sale. Jessica Perkins informed the Board that the Closing scheduled for September 8"' was cancelled due to the necessity of the buyer wanting/needing approved sewer plans. Said sewer plans are currently being developed. The buyer is requesting an extension of the contract and the Board needs to either grant an extension or find a new buyer. Alonzo Tutson moved that the Board adopt the resolution approving the extension of the Closing Date of the pending EDC land sale to December 31,2015, provided that the Real Estate Sales Contract with the Buyer be amended to require the Buyer to forfeit all or part of the Earnest Money on deposit if the Closing does not occur, for any reason, on or before December 31, 2015. Lee Miller seconded the motion. Motion passed. 7. Discussion and action on potential cancellation of November regard board meeting. This topic was discussed in the CDC meeting. By a show of hands, none of the Directors objected. 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 10-01-2015 Regular EDC Minutes.doc 2 8. Consider/Discuss/Action regarding minutes from August 25, 2015 and September 3, 2015. Michael Williams made a motion to accept the minutes as written. Alonzo Tutson seconded the motion. Motion passed. 9. Adjourn. Brent Thomas made a motion to adjourn the meeting. Doug Hermann seconded the motion and the meeting was adjourned at 6:49 p.m. APPROVED: 1 = _ _ / President 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 10-01-2015 Regular EDC Minutes.doc 3 5c ILMINUTES OF REGULAR MEETING OF THE ANNA COMMUNITY DEVELOPMENT CORPORATION COMMUNITY Thursday, October 1, 2015 DEVELOPMENT CORPORAW)N The Anna Community Development Corporation ("CDC') of the City of Anna met at 5:00 p.m., on Thursday, October 1, 2015, at the Anna City Hall Administration Building, 111 North Powell Parkway (Hwy. 5), Anna, Texas. 1. Call to Order Alonzo Tutson, Vice President, called the meeting to order at 5:35 p.m., and after roll call and the establishment of a quorum, the following items were presented to the Directors for their consideration. 2. Roll Call and Establishment of Quorum. Directors in attendance: Alonzo Tutson, Brent Thomas, Connie Stump, Doug Hermann, Lee Miller, and Michael Williams. Directors in Abstention: John Houcek was absent. A quorum was declared present and the floor was open for business. Guests Speaker: Matt Lunsford, Vice -President of Communications for the Texas Resolution. Others in attendance: Clark McCoy, legal counsel for CDC; Jessica Perkins Chief Administrative Officer; and Sherilyn Godfrey, Secretary. 3. Invocation and Fledge. Connie Stump gave the invocation and led the group in the Pledge of Allegiance. 4. Discussion regarding the Texas Revolution arena football team. Matt Lunsford addressed the Board regarding the Texas Revolution arena football team. He handed out literature to each person to keep. The organization is in need of a national headquarters. Currently, the team plays out of the Allen Event Center Arena and has a sales office nearby in Plano. The organization cannot completely move to Anna, but wants to execute a three-year partnership agreement giving the naming rights to the City, plus a percentage of its ticket sales. There could be many benefits for the City, including a training center for youth. The team has won more games than it has lost, does not have any 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda. whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so than appropriate arrangements can be made. 10-01-2015 Regular CDC operating debt, made a profit last year, and will bring sales tax revenue from the ticket sales to the City. The Directors were very receptive to the idea. City Staff will pursue conversations with Texas Revolution regarding the feasibility of the aforementioned subject. 5. Discussion and update regarding the resource guide. The resource guide is completed and ready to be distributed to the business community. 6. Consider/Discuss/Action regarding funds granted under a line of credit agreement Empowered Training Centre. Skipped. 7. Discussion/Update regarding the branding project. North Star has committed itself to a visitation of the City that includes tours, meeting with different focus groups and individuals as well as having others complete an on-line survey. Once this has been done, the information will be reviewed by North Star and its representatives will meet with staff and the Branding Advisory group to give its recommendations. 8. Discussion and action on potential cancellation of the November regular board meeting. Jessica Perkins informed the Board that the November meeting would probably be cancelled due to her participation in the ICSC conference, the scheduled site visitation by North Star, Veteran's Day and Thanksgiving. By a show of hands, no Director objected. 9. Consider/Discuss/Action regarding minutes from August 25, 2015 and September 3, 2015. Brent Thomas made a motion to accept the minutes as written. Michael Williams seconded the motion. Motion passed. [THIS SPACE INTENTIONALLY LEFT] 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 10-01-2015 Regular CDC 2 10. Adjourn. Doug Hermann made a motion to adjourn the meeting. Brent Thompson seconded the motion and the meeting adjourned at 6:09 p.m. APPROVED: A ]Jqn Houcek hen yin Goc P sident of CDC Secretary of 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 10-01-2015 Regular CDC MINUTES OF REGULAR MEETING OF THE ANNA COMMUNITY DEVELOPMENT CORPORATION COMMUNOY DEVELOPMENT Thursday, September 3, 2015 p ORPORATION The Anna Community Development Corporation ("CDC') of the City of Anna met at 5:00 p.m., on Thursday, September 3, 2015, at the Anna City Hall Administration Building, 111 North Powell Parkway (Hwy. 5), Anna, Texas. Call to Order John Houcek called the meeting to order at 5:02 p.m., and after roll call and the establishment of a quorum, the following items were presented to the Directors for their consideration. 2. Roll Call and Establishment of Quorum. Directors in attendance: John Houcek, Connie Stump, Lee Miller, and Brent Thomas. Directors in Abstention: Alonzo Tutson, Michael Williams, and Doug Hermann. A quorum was declared present and the floor was open for business. Guests Speaker: Sara Cox, Greater Anna Chamber, President. Others in attendance: Jessica Perkins, Chief Administrative Officer; and Clark McCoy, attorney for CDC. 3. Invocation and Pledge. John Houcek gave the invocation and led the group in the Pledge of Allegiance. 4. Considering/Discuss/Action regarding approving a resolution for a fiscal year sponsorship agreement with the Greater Anna Chamber of Commerce. As in the past, the CDC and the GACC have entered into an annual sponsorship agreement to support the community activities of the Greater Anna Chamber of Commerce. A handout stating the benchmark requirements for sponsorship of the GACC Events was given to the Directors for review. The sponsorship agreement outlined the requested contribution amounts for the following GACC sponsored events: Glowfest 2015, Community Fall Festival ($8,000); Christmas Parade ($3,000); Golf Tournament, a Networking event, ($3,000) and July 4tn Celebration and Fireworks ($7,500). Lee Miller made a motion to adopt the 1. The Corporation may vote and/or act upon each of the items- listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda. whenever it is considered necessary and legallyjustified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 09-03-2015 Regular CDC Minutes.doc resolution and to authorize the Chief Administrative Officer to sign an agreement, on behalf of CDC, with the Greater Anna Chamber of Commerce financially supporting these activities in an amount not to exceed a total of $21,500. This is a slight increase from 2015-16. Brent Thomas seconded the motion. Motion passed. 5. CLOSED SESSION (exceptions): a. Discuss or deliberate the purchase, exchange, lease, or value of real property. (Tex. Gov't Code §551.072). b. Consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071) C. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the Board of Directors has received from a business prospect that the Board of Directors seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the Board is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1) (Tex. Gov't Code §551.087); agreement with Empowered Training Centre. Not necessary. 6. Consider/Discuss/Action regarding passing a resolution approving the FY 2016 budget. Brent Thomas made a motion to approve the resolution of the Anna Community Development Corporation adopting the FY 2015-2016 Fiscal Year Budget. Lee Miller seconded the motion. Motion passed. 7. Consider/Discussion/Action regarding minutes from July 1, 2015, and August 6, 2015. Brent Thomas made a motion to accept the aforementioned minutes as written. Lee Miller seconded the motion. Motion passed. [SPACE INTENTIONALLY LEFT] 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 09-03-2015 Regular CDC Minutes.doc 2 8. Adjourn. Lee Miller made a motion to adjourn the meeting. John Houcek seconded the motion and the meeting was adjourned at 5:42 p.m. APPROVED: J n Houcek President of CDC ATTESTED: 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 09-03-2015 Regular CDC Minutes.doc 5d MINUTES PLANNING AND ZONING COMMISSION REGULAR MEETING November 2, 2015 The Planning and Zoning Commission of the City of Anna will hold its regular meeting on November 2"d, 2015, at 7:00 p.m., at the Community Room of the Anna City Hall Administration Building located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to order and establishment of quorum. The meeting was called to order at 7:00 p.m. Members present were Sandy Setliff, Don Callaham, Lorenzo Gonzalez, Donald Henke, John Johnson, Darrin Colombo and Tom Plunkett. Staff present was Maurice Schwanke and Tana Ross. 2. Invocation and Pledge of Allegiance. Mr. Schwanke gave the invocation and led the Pledge of Allegiance. 3. Consider/Discuss/Act on recommendation regarding "Morris" development plat. Mr. Schwanke gave a presentation. The development plat is located within Anna's exterritorial jurisdiction. The tract is in the James Fisher Survey, Abstract No. 305 and contains approximate 3.72 acres of land. The owner is proposing to build a garage on the tract. The property is located at 12982 County Road 477. The submittal meets the City of Anna development requirement. Mr. Schwanke noted that the Staff recommends approval of the development plat. A motion was made by Commissioner Setliff, seconded by Commissioner Callaham to recommend approval of the development plat. The vote was unanimous. 4. Consider/Discuss/Act on recommendation regarding "Camden Parc" PH 3 preliminary plat. Mr. Schwanke gave a presentation. The Camden Parc Phase 3 preliminary plat contains 23.35 acres located in the J.C. Brantley Survey, Abstract No. 114. Within this project 79 residential lots are proposed. The plat layout is in conformance with the existing zoning. Mr. Schwanke noted that the plat has been reviewed by city staff and consulting engineer. He also noted that the staff is recommending that the approval of this preliminary plat be subject to final construction plans approval addressing all planning and engineering concerns. A motion was made by Commissioner Henke to recommend approval of the "Camden Parc" preliminary plat subject to the staff's recommendations. Commissioner Plunkett seconded the motion. The vote was unanimous. PZ Minutes 11-02-15.doc Page 1 of 2 11-02-15 5. (a) Public Hearing: To consider public comments regarding a request by owners of property to amend (PD 179-2005) by changing approximately 15.7 acres amending the Building and Area requirements on the remaining land area within Commercial/Retail Tract C to reflect current C-2 area requirements in the General Commercial District regulations. The property is located north of FM 455 (White St) and east and west of Ferguson Pkwy. The Public Hearing opened at 7:16 p.m. Mr. Schwanke gave a presentation and answered questions from the Commission. The Anna 455 Commercial, LP, owners of property, has submitted a request to rezone approximately 15.7 acres of land, presently governed by a Planned Development zoning located within the Avery Point property (Rudman 455 property). The request is to amend (179-2005) by changing approximately 15.7 acres amending the Building and Area requirements on the remaining land area within Commercial/Retail Tract C to reflect current C-2 area requirements in the General Commercial District regulations. The property is located north of FM 455 (White St) and east and west of Ferguson Pkwy. Mr. Schwanke noted that the Staff is recommending approval of this zoning request. Clint Richardson, representative regarding the zoning request, gave a presentation and answered questions from the Commission. The public hearing was closed at 7:34 p.m. (b) Consider/Discuss/Act on recommendation regarding the request to amend existing (PD 279-2005) on approximately 15.7 acre tract. A motion was made by Commissioner Colombo to recommend approval of the zoning request. Commissioner Gonzalez seconded the motion. The vote was unanimous. 6. Consider action to approve Minutes of the October 5th, 2015 Planning and Zoning Commission Meeting. A motion was made by Chairman Johnson to recommend approval of the Minutes of the October. 5th, 2015 meeting. Commissioner Setliff seconded the motion. The vote was unanimous. 7. Adjourn There being no other business, a motion was made by Commission Setliff, seconded by Commissioner Callaham to adjourn meeting. The meeting adjourned at 7:40 p.m. Maurice Schwanke Director of Planning and Development ATTEST: PZ Minutes 11-02-15.doc Page 2 of 2 11-02-15 Item No. 5e City Secretary's use only City Council Agenda Staff Report CITY OF ANNA, TEXAS Date: 01 /05/16 Staff Contact: Maurice Schwanke Exhibits: Yes. AGENDA SUBJECT: Approve a Resolution on a Development Plat for Chambersville Tree Farm. SUMMARY: The tract is located in the Pleasant Wilson Survey, Abstract No. 1020, John Larremore Survey, Abstract No. 530, Thomas Bruce Survey, Abstract No. 103 and Bastian Oliver Survey, Abstract No. 677 and contains approximately 266.5 acres of land. The owner is proposing to build a wedding venue on a portion of the tract. The property is located east of County Road 206 and south of County Road 971. The submittal meets the City of Anna development plat requirements. The Planning and Zoning Commission recommended approval of the development plat at their meeting, January 4t", 2016. The vote was unanimous. STAFF RECOMMENDATION: Approval of Resolution CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A DEVELOPMENT PLAT OF THE CHAMBERSVILLE TREE FARM ADDITION. WHEREAS, In order to provide for the orderly development of land within the Anna city limits and extraterritorial jurisdiction, the City Council of the City of Anna, Texas (the "City Council") has adopted Part III -A of the Anna City Code of Ordinances ("Subdivision Regulations"); and WHEREAS, Dean and Carol Oswald have submitted an application for approval of a development plat of the Chambersville Farm Tree Addition; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Approval of Development Plat The City Council hereby approves a development plat of the Chambersville Tree Farm Addition, attached here to as Exhibit 1. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 12t", day of January, 2016. ATTEST: City Secretary Carrie Smith APPROVED: Mayor Mike Crist D D 277 wilmilmil rR O ml¢ asaq away man 4aue ¢ vuc Je ® rx� a®a aww rsem WL{aE IIII. P.Wf ,pe C.G�Mt OP I.OAI /LRS as 1�10. N1JDMiWiLULBO ¢�L�a 0.0. All IS-�] L ?T Pot II LL y � (L l � Tab LNlDII 141Na1 u V V L6 1 r la s � =LI MQ11E�� L FG NJ. XgNMIW/CMNO �� 1 Y rwd ✓Lr �., as xa Ia JM R T1y! 1 NI 1 I � DERW IEal 1 STAP/ y 4VIIM2 flaDW V ,M'T 81 I aWF[ % I ,GY iatl. fASFYM OaPA MA[ M1aI J I 1q, w1. Ne. IaL erA na !M 1 flCwl RYR(RF IRfF, 1 W a� NIN�a LOT 1, OCIC 1 ,Ns•,a,�„ ibMW tl 1 (p M uewn b IJesue aG ra w- as EAS .evx axaw \ i TRINITI' RIYEX •-s,F;`i?:°;i:: Ga xo II-/Lwvx ♦ I i TRIAUTdRT SEE DEU/L A' _ —.......... ........................... _........ . :.... _....._._ ... ..........................:....::::=,.::._::..mac::.-. -: - _... ................... _. _........ ..................... 0.0. la IeytlO>OpN ....... .......... ...................... e_.� ::cvyi 'i... .....-::.:.�.:::. .... .... GG AV MYIO J1A 1 '!i:�• � �i�^:: ` ��I ^'w 'ye1p,�j�g Jtla Lwesri +at. nla w IaI K y ILOPD *IEN')t�Ey {,� p rMp`IM I Z. X Nw lAa .l wT/IWar • Jew La•�I�i SFUFNJao Ma+l Nf1�.�a NW r1 � pybl rFae.M rwV n. Nwv aw4n. a n�ir e:,w�saiq .aiewsa ma ..rwnid° NNA.I naw rm NFI aN Nrw:i, rs ' whaaa a aeowly (�li suriew" caaeu w saewro coca . A0w 54ELI 0.0. M. XtWl1eG,WIMN Ix.o Vi IM[BN ay. owe yr Nw o v,ealo (wle w.IIl o aw w. g11DII Y •N®ea a• a ♦ - xvo� Nevv wn o • Nawer,w e • NeA aml e •IIv[aev.e wu Nev 6 - eawo lw as 1M I41 Y aliom bN'Nar b o tv[ II{YIINIbN}1 M ew tl"I MVwb a hpbqiMndale NY v wW✓YOpmoll m tlN T'vYa oad ,vdlr Ne' N ,f�YI hqwNm.napageplwM pNN:wr aYbb� -.0 w NenvNWtu b tlw im Blur vn=Zall m e slNlon.II'svk s a nwu l w w I. papa d a s.°IN'°" r� nl{. oTw r. amlxn, � NWIYx•(.6YnM M Ilnitl• 1. lin r Itll 1 M II'YYY l.1401 M MI • xlnr [. NN.ar r I7IpX (:6�bw M 11 I Oi{q• [ r Msv r 1 x NrM'w• .ar.e.rar. I I:. ibd M MI �'Ye. sN.w rn i[..a..rn I,,�yJ,IYN ilnv M a xb'IY[re:Is.4r1 ix11 [.em..r :,a{�:: w.".aii pMaweaar[r r prl$s"'t F r e.s r rt x I>[Iamw,al�y N af1M NIM C.- M M— DEVELOPMENT PLAT C'HAAIBERS17ILLE TREE FARM PLEASENT If ILSON SURVEY, ABSTRACT NO. 1020 JOHN LARREMORE SURVEY. ABSTRACT NO. 530 THOMAS BRUCE SURVEY, ABSTRACT NO. 103 BASTIAN OLIVER SURVEY, ABSTRACT NO. 677 C'OLLIN COUNTY. TEXAS & Genoa oslc¢n sannusex svxcarnvc, u+c. Nw�t a In raroeaAs rfye�p rb.H J. SNrIMo RF.f.i Na. {QIJ (I>'4 IMI IR�J MI-dNa iq. Ie00Pae DETAIL 9GIF 1' • JM' aVC afCLIHR la mle 1p Mn AI615) CITY OF ANNA, TEXAS Item No. City Secretary's use only City Council Agenda Staff Report Date: January 12, 2016 Staff Contact: Maurice Schwanke Exhibits: Yes AGENDA SUBJECT: Conduct a (1St) Public Hearing on the voluntary annexation of a 21.4 acre tract of land located in the Hiram Brinlee Survey, Abstract No. 30 (St. Charles Apts. Inc., owner); a 47.6 acre tract of land located in the John Chambers Survey, Abstract No. 223 and the Samuel Craft Survey, Abstract No. 165 (Bhagat Holdings Ltd., owner); a 15 acre tract of land located in the Jonathan Douthit Survey, Abstract No. 251 (McGuffey Living Trust, owner); an 18.53 acre tract of land located in the William Kitchings Survey, Abstract No. A0505 and the W E Throckmorton Survey, Abstract A0899 (Anna Outer Loop Ltd, owner formerly the Seminole 20 Ltd.); and a 15.4 acre tract of land located in the W E Throckmorton Survey, Abstract No.A0899 (William & Nora Steward, owners). SUMMARY: In November of 2010 the City Council accepted and approved non -annexation development agreements with Charles Apts. Inc. on 21.4 acres of Land, the Bhagat Holdings Ltd on 47.6 acres of land, the McGuffey Living Trust on 15 acres of land, the Anna Outer Loop Ltd on 56.1 acres of Land and the Stewart William D & Nora Yvonne on 15.4 acres of land. The properties owned by the Stewarts and the Anna Outer Loop Ltd. are located at the northeast corner of Central express and the Collin County Outer Loop (Seminole 20 Ltd.). The properties owned by Charles Apts. Inc. and Bhagat Holdings Ltd. are located on the south side of SH 121, and the property owned by McGuffey Living Trust is located at the northwest corner of FM 545 and FM 2862 The agreements with Charles Apts. Inc., Bhagat Holdings Ltd. and the Stewart William D & Nora Yvonne expired in 2011 and the agreements with Anna Outer Loop Ltd (Seminole 20 Ltd.) and McGuffey Living Trust expired in December of 2015. Per the terms of the agreements, the respective owner are deemed to have properly filed with the City a petition consenting to voluntary annexation of the respective properties to be completed upon or after the end of the term. STAFF RECOMMENDATION: This is the first of 2 public hearings required when annexing land. It is the recommendation of the Staff that the City Council act on these agreements to ensure protection of land uses adjacent to Hwy 75, north of Collin County Outer Loop, and the Sam Rayburn Memorial Highway. The first step is to hold the 1st Public Hearing. EXHIBIT A Location — East of Sam Rayburn Memorial Hwy at Collin County Outer Loop EXHIBIT B Location — East of Sam Rayburn Memorial Hwy and east of FM 2862 EXHIBIT C Location — Northwest corner of the intersection of FM 2862 and FM 545 MINION ■ ■ ■ ■ a _ MCGL FEY -IV 4G LET f EXHIBIT D Location — Northeast corner of the intersection of US 75 and Collin County Outer Loop EXHIBIT E Location — Northeast corner of the intersection of US 75 and Collin County Outer Loop INSTRUCTIONS TO NEWSPAPER: Please publish this Public Hearing notice at the next available date. Please bill the City of Anna. CITY OF ANNA FIRST PUBLIC HEARING ANNEXATION OF TERRITORY The City of Anna will hold a first public hearing on Tuesday, January 12, 2016, at 7:30 p.m. at the Community Room of the Anna City Hall Administration Building located at 111 North Powell Parkway (Hwy 5) regarding annexation of the following tracts: A 21.4 acre tract of land located in the Hiram Brinlee Survey, Abstract No. 30, a 47.6 acre tract of land located in the John Chambers Survey, Abstract No. 223 and the Samuel Craft Survey, Abstract No. 165, a 15 acre tract of land located in the Jonathan Douthit Survey, Abstract No. 251, a 18.53 acre tract of land located in the William Kitchings Survey, Abstract No. A0505 and the W E Throckmorton Survey, Abstract A0899 and a 15.4 acre tract of land located in the W E Throckmorton Survey, Abstract No.A0899. Additional information regarding the annexation can be secured from the office of the Planning and Development Department, City of Anna, by phone at 972-924-2616, by mail at P. O. Box 776, Anna, TX 75409, or by personal inquiry at 3223 N. Powell Parkway, Anna, TX 75409. These public hearings are an opportunity for citizens of Anna to comment on the proposed annexation. Persons unable to attend the hearings may submit their comments in writing to the City Secretary, PO Box 776, Anna, TX 75409 or through personal deliver at the Ana City Hall Administration Building, 111 N. Powell Parkway, Anna, TX, 75409. CITY OF ANNA, TEXAS Item No. City Secretary's use only City Council Agenda Staff Report Date: January 12, 2016 Staff Contact: Clayton Fulton Exhibits: Yes AGENDA SUBJECT: Resolution authorizing purchases for the remount of Brush Truck 901. SUMMARY: During the preparation of the FY 16 budget, staff identified a capital project in the Fire Department to purchase a new vehicle to replace Brush 901 and repurpose the existing Brush 901 into a rehab/service vehicle for the Fire Department. This project is not dependent upon grant resources and is fully funded through existing resources in the Fire Trust. The primary funds for this project come from the sale of Rescue 901 which was authorized in FY 15. The project consists of 2 separate items. First is the purchase of a new Ford F450 including the removal and mounting of equipment from the existing brush truck for a cost of $52,960.72. Second is the repurposing of the retired brush truck with a service body for a cost $10,795. The total cost of the project is $63,755.72. The budgeted amount was $67,500. These purchases will be processed through the Buy Board purchasing cooperative which has competitively bid these products and services. The attached exhibit includes quotes for the projects and am email from our Buy Board representative confirming that the quotes are consistent with existing Buy Board contracts. STAFF RECOMMENDATION: Approve the resolution authorizing the City Manager to execute purchase necessary for the Brush Truck 901 remount project. PRODUCT PRICENG SUMMARV HUYBOARD CONTRACT #43(1-I3 %ehiclesand Ilea%r ])uq-J-rucks. LNII)OR—Silsbee Ford, 1211 [I%'N' 96 N , Silnccc TX -7656 End User, :'4NNA F[RE DFP"AXI ME1VT Prepared by. {'UYLER DODSON Contaet: Phone; i800.j 370-7-494) Frnail- Email: a pier^ �SDtS rt1 eLCClft3 Product Desrriptian: 016 FORD r-SERIES a F-G, CAB C'I1ASSIS Date; M1r,x emW-r 2 }. 2S11 1, Rid Series: 117 A. Basr Price: 1, S 29,126-00 I1. Published 0111iuns [Itemize each beln„ I f +'e Options Did Price X4 0 F451)4X2 Sl!PFR SCAB 18(Y HEtLBASF # ?_IFifi_Ca(1 84" C.A. DRW INC L. X4F4 4X4l'P(-jK.11)E AS VINYL 40 210 ;' 441 SPLIT RENC I I INCL, 12 A:C- WT 6.1 € DfF`%ELENCINE S 7.338.M 44V4 6- REED A170 TIANS TGB MAXTR.ACTION TJItI-:S 202.10 X4N 4.10 LIh11TED SLIP AXLE '1-3 ELECTRONIC' S141F7 ON F1.'r' 41P SKIT) S 94.00 Carle Options Elio] Price 51' SPARE TIRT. A\L) 11J3L:l-.I. 67H I I D TRON I ' LUSPEN S10\ S 117.5F) iPl [}1 RAIN J CHARGE 5 5l12.{J4� W11—FiTfRE 11t1lCK TO kJ .NJOTE" ANN21 S FD' IVA1.11i[N,LMkIRFRGHTIN(i I1CL. [BODY )KITH L1{111TS AS A J' 1ACF1r F7 I.NC l ._ l"()TE. 3 C N h 23 - 2 f115 INU[ . 1f01211 43f R_ Published 0ptions:I C- Vn ublished tl tuns Itemize each helau, not to exceed 25%1 !y= Ip.Cr "I■ (& 5firinc Bid Price Untlonw C01 A)I{ : (14 46# 501) INTERJOR: STEEL 2 fatal Of C_ I npulilishcd Options. S D. Pre-{ielivel'N' [nsl7cfitian: �, lexs� Mate ln�pettirrn: 4 - F. Manufacturer DestinationiLwiven: 5 6. Fhjur PF+ttt IWere-st (Irwrin -Stock a dii)rcqui;Pped tchivIe91: S H I.rt In-suranee (fur 1n-stack'Ira1r0r rqu ipped v hides): I. ConirAct Price Adjustment; FMISSIONS AN L) CPC S ,J. AddiiirinRl Deliw' Charge: Il miles K. SubtataJ: [„ Qua ntiq 0rdervd I x Iti= ll, Trade in: BI%BOARD _ dministratheFee {Satlflperpurehr;earder) S3C1i�:�[t 0. 10'r-1L PI It[-1 ASE f RIC h I` CI.l DING. RI-1 SOAR,D FEE S 52.+177-2 VEHICLE ORDER a CONFIRMATION 4 4. F52089 2016 F-SERIES SD 1 of 2 Nc,: OOOQ Priority: Ord FIN: Q5093 Order Type: 53 Price Level: 635 Ors PEP: 650A Cust/Flt Name: TEXAS 20 Number: RETAIL DLR INV RETAIL D-_R --NV X4H F45C 4X4 S/C CC $42545 $39247.00 213 ELECTRONIC SOF ;$lB5 / 186" WHEELBASE 41P SKID PLATES 100 00" 90.00 A,: W465-0D B; C* 425 5C Sr-17ATE EMISS NC NC A VNYL 40/20/40 JOB #1 BUILD STEEL 512 SPARE TIRE/WHL2 350 J--317.00 650T, PR:-'F 7-QU--? PKG 6111- JACK NC NC .XL TR---',l 572 A--R CONDITIONER NC NC TOTAL BASE AND OPT-ONS 5_3395 46450.90 .11-M/FM STER/ClK 1137AL DSO/SPO 613 5C2.00 99T 6.7L V8 DIESEL 8130 &7338.00 TOTAL 54008 46952.90 44W 6-SPEED AUTO 190 "172.0c *THIS 13 NOT AN INTiOICE* TGB 225 MAX TRAC 215 4/194.00 *TOTAL PRICE I'..—T:C7S SFO/DSO OPTIONS' X4N 4.10 LTD SLIP 36-0 / 326.00 LESS TPMS MORE ORDER -_NF0 NEXT PAGE 16500# GTV6-.TR PKG F8=Next E`cb O n F2=Ret--Irn to Order 660S F4=Sub-mit 9TaTTTT 7 to LibrarPyA,TqT1pp lers S'.06 pao o­j u_TnjG�j=Z,_- QCCO2-4- Aa I Z A. 06'Z569P 800..L- 00 ' �7 ,0S CC sfqc--,Ldo 0..___, 06 'OG,v 9t 96CES SN0--E0 Cut� C 0 "3 E T Cl NTd Li 11 .11 ON ON VdC(l GZDT'dd 00'L N lJO JEN Vag 06'9�_' SO'd%THD `13[13 (00,cgg) �j3 =lqq as (00 6 80�) f CIV �qC dS 00 Ns ET9 2SEVH0 INIvqj_ 10Td5 SNOIldO OdS/OSCI 00,ZT1 "" SZ1 D101SN3dSfj3 CIH HL9 -S[qO--LLdC OSC/OdS S2Cri'lDNI L2218,d 'IVJO.L* ON ON lrlw,- ;,__C ,-,AH 'dl.X Cl L 9 *2OIOAKI N'j ION S7 SIHLL+ ON ON rIV--2C '31,21 NrI3 8S9 ANI 911cl riivLlqld AN-- 'd-IG rl T Vl 3d : _T @ CF_L7r_ J� 0,H SVXC__l :;DLIFri 4T3/3st'D V099 :asd P__O 40 :TaAa-I ;F§DT7d gS :adfLj -E60GC- :NI2 P-TC,, 0000 "ON JOP-10 z 90 z QS 32I�12S-2 9T07, 68OFS,q R kl0T.l%YK'd-3N0D 'd=10 r3'l3IH3A ' l Tit4� �FR irl-AA-Ar- T.V WILDFIRE TRUCK AND EQUIPMENT SALES 5313 Bing Six St Alvarado, Texas 76009 888452-2701, FAX 1317-783-3038 ANNA FIRE DEPT BRUSH TRUCK REMOUNT June 23, 2015 CHASSIS ADD O: Front End Replacement bumper and brush -guard Warn ZEON front mounted 12,.000 lb. electric winch Remount Front Bumper Spray valves and Nozzles from existing truck BODY Remove 11 ` aluminum Brush firefighting body from existing truck and remount onto new chassis. WARNING LIGHTS: Two Whelen M4 red front warning lights Two Whelen M4 red intersector warning lights One Whelen SA315 Siren Speaker with mounting bracket One Havis 2410 Console with equipment brackets One Whelen 296SLSA6 Siren & Switchbox Controller One WF Master Dsconnect Wildfire Truck &Equipment: 7 908.60 Dan gib on Wildfire Truck and Equipment Sales www.brush,.ruck.com Our Quotation # 059942-00 WERAL _ TRUCK BODY MFG. COMPANY _ * o * TexAs Truck Equipment Division 7110 Jerson Drive, Houston, TX 77093 713-692-5177 / FAX 713-691-0303 To CITY OF ANNA PO BOX 776 ANNA TX 75409 United States Attention: TIM GOTHARD 12/07/2015 Your Request: SERVICE BODY We are pleased to quote your requirements as shown below. Our company has a reputation for delivering quality products on time and we look forward to the opportunity of serving you. Prices do not include any Federal, State, or Local taxes unless otherwise indicated. Item Facility / Part / Rev / Description / Details Quantity Quoted Unit Price Extended Price 001 Default BUY BOARD #430-13 Rev NS U/M EA 1.0000 10,795.0000 US$ 10,795.0 INSTALL ON CHASSIS DRW 84"CA ITEM #389 INSTALL 11 FT KNAPHEIDE MODEL # 6132D54FJ1, FLIP TOP BODY 4 COMPARTMENTS PER SIDE, 20" DEEP COMPARTMENTS STANDARD SHELVING AND DIVIDERS, 54" WIDE FLOOR, 8" WIDE TREADPLATE STEEL BUMPER LIGHTS AND REFLECTORS, BLACK MUD FLAPS PAINT OUTSIDE WHITE TO MATCH CAB (PAINT CODE), WEIGHT SLIP & CERTIFICATION ------------------------- $8966.00 ITEM #112 BUYERS CLASS V REAR HITCH -------------------------- $390.00 ITEM #114 BUYERS 7-WAY TRAILER PLUG --------------------------- $89.00 UNPUBLISHED OPTION: PAINT BASE COAT /CLEAR COAT RED SIKKENS PAINT CODE FLNA 3225 RED ------------------- $1350.00 ***NOTE: WE GUARANTEE TO USE THE ABOVE PAINT CODE AND TO APPLY AS BASE COAT / CLEAR COAT. WE CAN NOT GUARANTEE A PERFECT COLOR MATCH. THIS IS BASED ON THE REFLECTIONS CHARACTERISTICS OF THE FLAT SERVICE BODY PANELS VS THE CURVED PANELS OF THE TRUCK CAB AS WELL AS THE AGE OF THE PAINT ON THE CAB***** QUOTATION Page # 1 Authorized Signature Our Quotation # 059942-00 WERAL _ TRUCK BODY MFG. COMPANY _ * o * TexAs Truck Equipment Division 7110 Jerson Drive, Houston, TX 77093 713-692-5177 / FAX 713-691-0303 To CITY OF ANNA PO BOX 776 ANNA TX 75409 United States 12/07/2015 Attention: TIM GOTHARD Your Request: SERVICE BODY QUOTATION Page # 2 Authorized Signature Clayton Fulton From: Tim Gothard Sent: Wednesday, January 06, 2016 2:29 PM To: Clayton Fulton Subject: FW: Anna Fire Dept. Attachments: Anna Buyboard Quote 112315.pdf; CITY OF ANNA SERV BODY QUOTE.pdf From: Tim Gothard Sent: Tuesday, December 08, 2015 4:45 PM To: Clayton Fulton Subject: FW: Anna Fire Dept. Just a FYI From: Connie Burkett[mailto:Connie.Burkett(a)tasb.org] Sent: Tuesday, December 08, 2015 2:46 PM To: Tim Gothard Subject: FW: Anna Fire Dept. Hi Tim! The quotes look good, and both are in compliance with the vendors' awards under BuyBoard Contract 430-13. Make sure to send copies of each quote with your purchase orders. Respectfully, Connie W. Burkett, CTPM Contract Administrator BuyBoard / TASB 12007 Research Blvd Austin TX 78759 Phone: 800-695-2919, ext 7152 Fax: 800-211-5454 P— i C0 r�d�eraFive F'u��:l�4�li� From: Tim Gothard [mailto:tgothard@annatexas.gov] Sent: Tuesday, December 08, 2015 1:53 PM To: Connie Burkett Subject: Anna Fire Dept. Connie - Our Finance Director Clayton Fulton provided me with your name and contact information. The City of Anna is getting ready to do a two part project; 1. Purchase a new Chassis and mount a bed from an older chassis 2. Purchase a utility tool box bed and have it mounted on the old chassis I have gotten two buy board quotes from the two different vendors, which are attached. Clayton, suggested that I have you look over these two different quotes and make sure everything is acceptable. We plan on taking this to City Council in January. Thanks for your assistance. Respectfully; Tim Gothard Fire Chief / E.M.C. City of Anna Office: 972-924-2143 Fax: 972-924-2772 Cell: 469-525-8548 CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO USE FIRE TRUST FUNDS FOR THE BRUSH TRUCK Qni RFnnni ANT PROJECT WHEREAS, The City of Anna (the "City") maintains a Fire Trust Fund; WHEREAS, funds are available in the City's Fire Trust Fund; 4 WHEREAS, The Brush Truck 901 Remount Project (the "Project") is an authorized use of Fire Trust Fund resources; WHEREAS, The City has obtained competitive pricing from Buy Board consistent with its purchasing policies for services to be rendered; WHEREAS, The City Council (the "Council") finds this project provides for efficient use of resources in the Fire Department; and, WHEREAS, The Council must approve purchases in excess of $50,000; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Purchase Authorization Consistent with the City's Financial Policies, the City Council hereby authorizes the City Manager to execute any and all documents necessary to purchase items for the Brush Truck 901 Remount Project. PASSED by the City Council of the City of Anna, Texas, on this 12t" day of January 2016. ,bA,w 7% ATTEST: APPROVED: Carrie Smith City Secretary Mayor Mike Crist CITY OF ANNA, TEXAS Item No. 8 City Secretary's use only City Council Agenda Staff Report Date: Staff Contact: Exhibits: January 12, 2016 Clayton Fulton Yes AGENDA SUBJECT: Consider/Discuss/Action regarding an Ordinance amending the FY 2015-2016 Budget SUMMARY: Completing the annual budget is a time consuming process over the course of several months. As you are aware, we begin budget preparations and forecast revenue and expenditures 18 months into the future. During FY 15 the finance staff was going through changes in staff responsibility and allowing greater involvement from staff in the preparation of the final budget document. In spite of reviews and meetings to discuss the final document, errors were found in the final budget. These errors were identified in the October budget report and are isolated to the General Fund. Finance staff have reviewed the causes of the discrepancy and has identified a need for better communication when changes to the budget document are made especially late in the budget cycle. Finance staff is committed to a more thorough review of those late changes in the future to ensure the budget document properly reflects what was discussed. The errors consist of minor overstatements of revenue and minor understatements of expenditures. The original document presented to the council had a General Fund budget of $5,249,228. The net result of over and under statements is a $19,322 (0.37%) decrease in the budgeted revenues and expenditures for the General Fund. The changes are isolated to the administrative and public safety budgets. The attached exhibit provides full details and is summarized below: • Grant revenue in the Fire Department identified as overstated was not reduced in the budget document • Intergovernmental revenue from the ISD for the SRO officer was overstated • Property tax revenue was not updated with final tax rate numbers • Increased cost for ambulance service was not properly updated in the budget document • Costs for the laser fiche program were not updated in the administrative budget The budget can be balanced by eliminating the amount we planned to reserve for public safety radios that would be purchased in FY 17. It is also possible that sales tax revenue collections will out -perform the budget projections later this fiscal year. STAFF RECOMMENDATION: Approve the ordinance amending the FY 16 budget to correct misstatements in the adopted budget. CITY OF ANNA ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 695-2015 ADOPTING THE BUDGET FOR THE 2015-2016 FISCAL YEAR; PROVIDING FOR SAVINGS, SEVERABILITY, AND REPEALING CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, on September 8, 2015, the City Council of the City of Anna, Texas ("City Council"), after a duly noticed public hearing as required under Texas Local Gov't Code §102.106, and in accordance with applicable provisions of the City of Anna, Texas Home - Rule Charter ("Charter"), adopted a budget of all municipal appropriations and expenditures for the 2015-2016 fiscal year; and WHEREAS, the City is authorized to make this budget amendment by majority vote of the City Council under Section 7.09 of the Charter; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: SECTION 1. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this ordinance for all purposes and are adopted as a part of the judgment and findings of the City Council with respect to the budget amendments described herein. SECTION 2. The City Council of the City officially finds, determines, and declares that the City of Anna 2015-2016 fiscal year budget is hereby amended with respect to its General Fund (Fund 10) as set forth in the original budget adopted under Ordinance No. 695-2015 by replacing the information regarding said funds with the information relating to said funds set forth in the attached Exhibit A, incorporated herein for all purposes. SECTION 4. Upon adoption and execution of this ordinance, the City Secretary is directed to attach same and its exhibits to the original City of Anna 2015-2016 fiscal year budget in all places where said budget is filed as of public record or posted for public inspection. SECTION 5. If any provision of this ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this ordinance would have been enacted without such invalid provision. SECTION 6. It is officially found, determined, and declared that the meeting at which this ordinance is adopted was open to the public and public notice of the time, place, and subject CITY OF ANNA, TEXAS ORDINANCE NO. PAGE 1 OF 2 matter of the public business to be considered at such meeting, including this ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. PASSED, APPROVED, AND ADOPTED on first and final reading on this 12t" day of January, 2016. City Secretary Carrie Smith APPROVED: Mayor Mike Crist CITY OF ANNA, TEXAS ORDINANCE NO. PAGE 2 OF 2 EXHIBIT A Fund 10 � - • • ii7�l.7GC{ • � iT�i�:iRif7ii • • • - • - � - i' • � • • •�Y�[.7G1'iT_1•iTi[_Ti�:iRifl�i Admin Budget Correction Property Tax $ 3,238,907 $ 1,582 $ 3,240,489 Police Budget Correction Intergovernmental $ 76,624 $ (8,904) $ 67,720 Fire Budget Correction Grant Revenue $ 85,906 $ (12,000) $ 73,906 Total Revenue Decrease $ (19,322) Admin Budget Correction Services $ 252,937 $ 10,022 $ 262,959 Police Budget Correction Capital $ 42,140 $ (18,858) $ 23,282 Fire Budget Correction Capital $ 18,859 $ (18,859) $ - Ambulance Budget Correction Services $ 127,594 $ 8,373 $ 135,967 Total Expenditure increase $ (19,322) CITY OF ANNA, TEXAS Item No. 9 City Secretary's use only City Council Agenda Staff Report Date: Staff Contact: Fxhihit.c- January 12, 2016 Clayton Fulton Yes AGENDA SUBJECT: Consider/Discuss/Action regarding a Resolution authorizing an allocation of the Contingent Appropriation for repairs to the Police/Municipal Annex building SUMMARY: The roof on the PD/Municipal Annex Building has had persistent leaks for several years and we have had limited success patching the leaks. The heavy rains in October and November exposed failed patching and repairs and exposed additional leaks. After the heavy rain in late October, Staff solicited proposals that would provide a more comprehensive repair to the problem. Opinions of the necessary repairs ranged from a complete tear out and rebuild to retrofitting the existing roof with a silicone system to seal the entire surface. Costs ranged from over $50,000 to just under $25,000. Upon a review of the proposals, Staff determined that D&G Quality Roofing presented the most cost effective option that would provide the best value to the City. The heavy rains over the Christmas weekend exposed additional leaks that required an immediate response to prevent additional damage to the building interior. The City Manager authorized D&G Quality roofing to install a high solids silicone coating that would seal all areas where rain incursion is happening. Their work included the application of a white silicon coating applied to the entire roof system up to and including the parapet walls to seal the roof against future leaks. The product used in this process is warrantied for 50 years and the workmanship and labor is warrantied for 5 years with the option (after 5 years) to extend the labor warranty for up to 20 years for a minimal cost. The total cost of this work was $24,907.32. The contract price was competitively bid through TIPS (The Interlocal Purchasing System). STAFF RECOMMENDATION: Staff is recommending that the Council approve the attached resolution authorizing the use of a portion of the general fund contingent allocation to cover the repair cost. After payment, the contingent allocation will have a balance of $131,989.68, or 84.13%. CITY OF ANNA, TEXAS Item No. 10 City Secretary's use only City Council Agenda Staff Report Date: Staff Contact: Fxhihit.c- AGENDA SUBJECT: Briefing/Discussion regarding NTMWD wastewater charges January 12, 2016 Clayton Fulton No SUMMARY: Since June of 2015, City staff has been working with NTMWD to verify the accuracy of the Throckmorton wastewater meter and establish correct billings for the 2015 fiscal year. In late May, we discovered that the NTMWD wastewater charges for the months of February, March, and April had been artificially reduced by NTMWD based on the mistaken assumption that the wastewater meter calibration was off. The reality was that the record spring rains introduced in a large amount of storm water into our wastewater system. This storm water inflow and infiltration (I&I) forced the City to divert a lot of water into the NTMWD system so as not to exceed our discharge permit at the Slayter Creek wastewater treatment plant. The true extent of the diversion to the NTMWD system was not known until late May when we were advised about the under billing for the previous 3 months. Staff briefed the Council regarding this issue in early June. Even with the additional waste water diverted into the NTMWD system, Staff thought that the "corrected" wastewater flow readings seemed very high and asked NTMWD to evaluate the meter to see there was some other problem. NTMWD also had some uncertainty regarding the meter readings and hired an engineering firm out of Austin to study the Throckmorton Creek line and meters to determine if the flows were being measured accurately. We advised NTMWD at the time that we would delay paying any additional invoices until the accuracy of the wastewater meter could be verified. In late October NTMWD advised us that, based on their preliminary findings, it appeared that our wastewater meter was generally operating consistent with its design, but that some minor adjustments to meter readings might be warranted. In November Staff met with NTMWD to discuss the final disposition of the FY 2015 wastewater charges. They agreed to apply the minor adjustment that was warranted by their study to all metered flows for FY 2015, and the City agreed to pay all outstanding charges based on the FY 2015 adjusted flows. Due to the unique circumstances, they agreed to allow the City some extra time (until September 30, 2016) to pay outstanding charges from February, March, and April when our bills were erroneously adjusted without our knowledge. The City of Melissa has also indicated a willingness to work with Anna on the payment outstanding maintenance charges for the three months in question. The net effect of these agreements is that the City of Anna has an outstanding balance of $329,550 due to NTMWD and $9,905 due to the City of Melissa for a total of $339,455.55. Payment for the outstanding balance to NTMWD is due September 30, 2016. Staff plans to monitor the FY 16 budget throughout the fiscal year to ensure payment of the outstanding balance by the close of FY 16. At present, the best strategy for paying the outstanding balance is to use impact fee revenue to pay debt service on eligible projects in an amount equal to the outstanding NTMWD charges. This should create capacity within the FY 16 operating budget to pay the outstanding charges owed to NTMWD. Staff will ultimately return to the City Council with a formal recommendation prior to the close of the current fiscal year. CITY OF ANNA. TEXAS Item No. 11 City Secretary's use only City Council Agenda Staff Report Date: Staff Contact: Exhibits: January 12, 2016 Chief Gothard None AGENDA SUBJECT: Briefing / Discussion regarding submission of 2015 Assistance to Firefighters Grant (A.F.G.) application.. SUMMARY: The 2015 Assistance to Firefighters Grant (A.F.G.) application period opened on December 7, 2015, and will close on January 15, 2016. The grant allows Departments to apply for equipment and apparatus. The matching portion is set by the number of citizens served. The Anna Fire Dept. serves less than 20,000 citizens; our matching contribution would be a 5% match. Equipment: The Department's S.C.B.A.'s do not meet the current NFPA standard and were purchased in 2006 and are showing wear and parts are becoming obsolete. The estimated cost to replace the Department's twelve S.C.B.A.'s and extra cylinders and mask is estimated at $100,000 with the Department share of $5,000. Also being requested under the vehicle category is a quint fire apparatus. A quint is a apparatus that serves as both a pumper and aerial device. The estimated cost of a 75' quint apparatus is approximately $1,000,000 with the Department share of $50,000. Both of these items will assist in firefighter safety and community service. STAFF RECOMMENDATION: Allow for submission of the 2015 Assistance to Firefighters Grant (A.F.G.) application. CITY OF ANNA, TEXAS Item No. 12 City Secretary's use only City Council Agenda Staff Report Date: Staff Contact: Fyhihitc- AGENDA SUBJECT: Briefing/discussion regarding construction work hours. January 12, 2016 Joseph Johnson Attached. SUMMARY: The City's construction hours are outlined in the City of Anna Code of Ordinances, Part II, General Ordinances, Section 22. (a) On weekdays and Saturdays, Construction may not take place after 7:00 p.m. or before 7:00 am. (b) Construction on Sunday is prohibited. Work at any other time is prohibited unless an exception is made in writing through the issuance of a permit by the City Manager or designee (Section 22.03 a) or if the work is by and for certain public entities (b). A twelve hour work -day is advisable for construction work hours for a number of reasons. 1. Projects are generally bid based upon a twelve-hour workday. Shortening the work hours lengthens the project time which increases the number of days that leased equipment, crews and materials are onsite. This increases development costs and may result in costs being passed on to the homeowner. 2. Decreased work hours increases the number of days that adjacent property owners are inconvenienced by the construction. 3. Some aspects of construction once started must be finished within a given day. For example, when the weather is cold concrete has a longer cure time and contractors often need all 12 hours in order to pour and finish the concrete. Another example would be a traffic related project that must be finished within the same day (e.g. installing a pavement transition or finishing pavement striping). STAFF RECOMMENDATION: Item is for informational purposes only, however, staff is not recommending changes to the work hours. harmless of and from any damages or injuries that may be caused by the Covered Person in connection with its performance of any work, operations or activities related to a confined space. 20.03 Costs. A covered Person shall meet all of the requirements of this section at its own cost and shall not charge the City for such costs nor include any such costs in any contract or work performed for or on behalf of the City. (Ord. No. 488-2010, adopted 310912010) Section 21. Private Driveway and Walkway Standards 21.01 Definition. Private driveways and walkways are defined as that area between the drive approach and public sidewalks to the residential structure or garage on a lot. 21.02 Requirements. (a) Private residential driveways and walkways shall be a minimum of four (4) inch thick concrete. (b) Concrete used will be 3,000 psi with Load tickets to be provided to City inspectors. (c) #3 rebar- 18 inch on center both ways are required. (Ord. No. 637-2013, adopted 911012013) Section 22. Construction times 22.01 Definitions. For the purposes of this section the following terms have the meanings described below: Construction includes inside or outside new construction, remodeling, rehabilitation, and demolition of a structure; the term also includes any onsite or offsite improvements (including but not limited to grading, excavation, landscaping, paving, and similar activity). Delivery and loading/unloading of materials or equipment is considered "construction" for the purposes of this ordinance if said activities involve use of a forklift, dump truck, back hoe, or other similar heavy equipment. Emergency shall have the same meaning as defined under Article 50, Section 1, of this Code. Utility Service Provider means any person, firm or corporation legally providing electricity, natural gas, telephone, cable television, internet, water, sewer, or any other such item or service for use by the general public. 22.02 Restrictions on times of construction. (a) On weekdays and Saturdays, Construction may not take place after 7:00 p.m. or before 7:00 am. (b) Construction on Sunday is prohibited. (c) Construction in violation of the restrictions created by subsections (a) or (b), above, is declared to be a nuisance if it results in loud and raucous noise occurring inside or within 5,000 feet of the corporate limits of the City of Anna. (d) A culpable mental state is not required for the commission of an offense under this article and need not be proved. Reckless, intentional, or knowing violations of this ordinance may be punished by a fine not to exceed $2,000 per violation. Violations of this ordinance without allegation or proof of any culpable mental state may be punished by a fine not to exceed $500 per violation. It is no defense to prosecution under this section that the person was ignorant of the provisions of this subsection after this ordinance has taken effect. 22.03 Exceptions (a) Permit. Construction may be lawfully conducted outside the times defined by this section if the person performing the work obtains a valid after-hours construction permit issued by the City Manager or his or her designee in writing. To be valid, the permit must identify the persons or entities authorized to perform the Construction, list the dates and times on which Construction may be conducted outside of the times set forth by this section, and briefly describe the type of Construction to be performed. Said permit must be displayed upon demand by any peace officer or City representative. Issuance of permits under this subsection are generally limited to circumstances where compliance with the construction time restrictions set forth in Section 22.02 would result in an undue hardship or when Construction is required due to an Emergency. Determinations of undue hardship shall be made in the discretion of the City of Anna City Manager or his or her designee in accordance with guidelines developed by the City Manager, but exceptions will generally be limited to cases of urgent necessity in the interest of public health and safety. (b) Certain entities exempt. The construction restrictions created by this section shall not apply to the City or county, state, and federal government entities or agents thereof, or to public works projects being performed on behalf of public such entities. Utility service providers may also conduct Construction outside of the restrictions provided by this section if the Construction being performed is to restore or maintain services to existing customers, but shall not be exempt from application of this section for Construction activity to expand services to additional customers or include additional products. (c) Emergency construction. It is a defense to prosecution for a violation of this section that the Construction was necessary to prevent or mitigate an Emergency. (d) Construction in Public Rights -of -Way. This ordinance does not apply to Construction in Public Rights -of -Way when a valid construction permit has been issued for such Construction under Article 50, "Management of Public Rights -of -Way." When this exception applies, the times for Construction shall be as stated under said Article 50, Section 5 of this Code. Article 9. Reserved PART 11 THE ANNA CITY CODE OF ORDINANCES — current through 08/12/2014 PAGE 51 CITY OF ANNA, TEXAS AGENDA SUBJECT: Item No. 13 City Secretary's use only City Council Agenda Staff Report Date: Staff Contact: Exhibits: January 12, 2016 City Manager N/A Closed Session (Exceptions): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: SUMMARY: a. discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); discuss existing and potential commercial business prospects. b. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); recent changes to State law regarding municipal facilities. c. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); acquisition of right-of-way, easements, and land for municipal facilities. d. discuss or deliberate personnel matters (Tex. Gov't Code); City Manager annual review. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. STAFF RECOMMENDATION: Click here to enter text. CITY OF ANNA, TEXAS Item No. 14 City Secretary's use only City Council Agenda Staff Report Date: January 12, 2016 Staff Contact: City Manager Exhibits: N/A AGENDA SUBJECT: Consider/Discuss/Action on any items listed on posted agenda Workshop Session or any closed session occurring during this Regular Meeting, as necessary. SUMMARY: Click here to enter text. STAFF RECOMMENDATION: Click here to enter text. CITY OF ANNA, TEXAS AGENDA SUBJECT: Adjourn SUMMARY: Item to adjourn the meeting. STAFF RECOMMENDATION: Staff recommends a motion to adjourn. Item No. 15 City Secretary's use only City Council Agenda Staff Report Date: Staff Contact: Exhibits: January 12, 2016 City Manager None