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Home My WebLink About2009-03-10 Workshop/Closed Session & Regular Meeting MinutesMINUTES OF CITY OF ANNA AGENDA NOTICE -CITY COUNCIL WORKSHOP/CLOSED SESSION March 10, 2009 6:30 p.m. -Anna City Hall Administration Building The City Council of the City of Anna met in Workshop Session and Closed Session at 6:30 p.m., Tuesday, March 10,2009, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Can to Order Mayor Kenneth Pelham called the meeting to order at 6:33 pm. 2. Roll Call and Establishment of Quorum. Mayor Kenneth Pelham and Council Members Mike Crist, Keith Green, Darren Driskell and Becky Glover were present. Council Member Kevin Anderson was absent. Council Member Crist made the motion to enter Closed Session at 6:33 pm. Council Member Glover seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN o Council Member Anderson arrived 6:35 pm. 3. CLOSED SESSION: Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to: a. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); b. consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code 1551.071); c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial Infonnation that the City Council has received from a business prospect that the City Council seeks to have locate, stay, or expand In or near the territory of the City of Anna and with which the City Council is conducting economic development negotiations; or 03-1 ()..()9 CC Minutes.doc 03-1()..()9 (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087) d. Personnel: Discussion regarding Anna EDC Members. (Government Code, Section 551.074). The eouneil further reserves the right to enter into exeeutive session at any time throughout any duly notieed meeting under any appUeable exeeption to the Open Meetings Ad. Council Member Driskell made the motion to return to open session at 7:25 pm. Council Member Anderson seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN o 4. Discussion regarding any item on the City Council's March 10, 2009 Regular Meeting Agenda. None 5. Adjourn. Council Member Crist made the motion to adjourn at 7:27 pm. Council Member Driskell seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 ATTEST: APPROVED: 03-10-09 cc Minutes.doc 2 03-10-09 MINUTES OF CITY OF ANNA AGENDA NOTICE -CITY COUNCIL REGULAR MEETING March 10, 2009 7:30 p.m. -Anna CHy Hall Administration Building The City Council of the City of Anna met in Regular Session at 7:30 p.m., Tuesday, March 10, 2009, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5). to consider the following items. Welcome to the City Council Meeting. Please sign the Sign-In-Sheet as a record of attendance. If you wish to speak on an open-session agenda item please fill out the OpinionlSpeaker Registration Form and tum it in to the City Secretary before the meeting staTts. 1. Can to Order. Mayor Kenneth Pelham called the meeting to order at 7:30 pm. 2. Invocation and Pledge of Allegiance. Mr. Harlow gave the invocation. 3. Citizen comments. CItIzens al8 allowecl3 minutes to spealc. The Council Is unable to f8S/J0nd to or discuss any Issues that al8 brought up during this section that al8 not on the agenda, other than to malce statements of specific factuallnfotmlltlon In response to a citizen's Inquiry or to I8CIte existing policy In f8S/J0nse to the Inquiry. Donna Harlow spoke and asked that Item 8 on the regular agenda be tabled. 4. Presentation of a Certification of Appreciation to Mr. Joe Finley, Jr. Mayor Pelham presented a certificate of appreciation to Mr. Joseph Finley. Jr. 5. Consider/Discuss/Action regarding approving a proposed change order to the construction contract for Phase III of the Anna-Melissa Sewer Project. (Philip Sanders) City Manager, Philip Sanders stated that the final phase (Phase III of the Anna Melissa sewer project is currently under construction. During the course of construction the contractor encountered a water line belonging to the North Collin Water Supply Corporation within the easement for this project. In order to avoid costly delays the project engineer is recommending that the contractor lower the water line at a cost of $40.000. Council Member Crist made the motion to approve. Council Member Green seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN o 6. Discussion regarding a Presentation on Code Red Weather. (Kenny Jenks) Police Chief Kenny Jenks presented and led the discussion for Code Red Weather to be used as the City's telephone early warning system for weather related matters. The Code Red Weather System is a $2,500 automated weather warning telephone system that will automatically call those persons that have chosen to enter 03-10-09 CC Minutes.doc 3 03-10-09 themselves into the database. Calls will go out to those in the area or path that the National Weather Service has issued severe weather warnings for automatically. Chief Jenks answered questions from council members. City Manager, Philip Sanders stated that from council previous discussions and tonight's discussion that staff will move forward and have Code Red Weather Warning starting April 1, 2009. 7. Consent Items. These Items consist of non-controV8lSIaI or "housekeeping" Items llKIulred by law. Items may be considered Individually by any Council member making such llKIuetlt prior to a motion and vote on the Consent Items. a. Approve Minutes of Regular City Council Meeting February 24, 2009. b. Approve the "Wiese Addition" final plat (Maurice Schwanke) Council Member Driskell made the motion to approve. Council Member Green seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN o 8. Consider/DiscuSS/Action regarding the site plan for Hay Fitters located at 404 S. Powell Pkwy, Anna, Texas. (Maurice Schwanke) Maurice Schwanke, Director of Planning and Development gave a brief presentation of the site plan. Council Member Driskell made the motion to table per the citizen's request. Council Member Anderson seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN o 9. Discussion regarding the Presentation of a Report from the Impact AdvisOry Committee. (Maurice Schwanke) Maurice Schwanke, Director of Planning and Development reported on the Impact Advisory Committee meeting of March 3, 2009 and answered questions from council members. 10. ConsiderlDiscussiAction regarding a resolution authorizing the City to apply for the GO TEXAN Rural Community Bootstraps Bucks promotional grant for $2,500. (Jessica Perkins) Jessica Perkins, Assistant to the City Manager explained the Go Texan Rural Community Development Program and recommended approval of the resolution. Council Member Green made the motion to approve. Council Member Anderson seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN o 11. Consider/Discuss/Action regarding a Resolution authOrizing the Greater Anna Chamber of Commerce to act as the agent on behalf of the City to apply for the GO TEXAN Rural Community Bootstraps Bucks promotional grant for $2,500. (Jessica Perkins) 03-10-09 CC Minutes.doc 03-10-09" Jessica Perkins, Assistant to the City Manager explained authorizing the GACC to act as an agent on behalf of the City would allow for both the City and the Chamber to apply for grants and recommended approval of the resolution. Council Member Green made the motion to approve. Council Member Crist seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN o 12. (a)Consider/DiscussiAction regarding an ordinance amending the City of Anna Code of Ordinances by amending Part II, Article XXXIII, Health and Sanitation, by adding Section 1, Smoking. (Philip Sanders) (b)Consider/DiscussiAction regarding an ordinance amending the City of Anna Code of Ordinances by amending Part II, Article XXXIII, Health and Sanitation, by adding Section 1, Smoking. (Philip Sanders) City Manager, Philip Sanders presented the two ordinances to council and explained the differences between them. Council Member Anderson made the motion to deny. Council Member Crist seconded the motion. Council Members gave their reasons for denying the ordinances and suggested they would support and ordinance for public facilities to be smokeless but not private businesses. Motion passes. AYE 5 NAY 1 (Mayor Pelham) ABSTAIN o 13. Consider/Discuss/Action regarding a Resolution approving the Amended Anna EDC Bylaws. (Jessica Perkins) Jessica Perkins, Assistant to the City Manager stated that the bylaw amendments make financial exchanges more stringent to better insure financial responsibility and recommended approval. Council Member Crist made the motion to approve. Council Member Glover seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN o 14. Consider/Discuss/Action regarding a resolution authorizing execution of the EDC contract for city employee services. (Jessica Perkins) Jessica Perkins, Assistant to the City Manager explained the agreement and recommended council accept the agreement as approved by the EDC. Council Member Driskell made the motion to approve. Council Member Crist seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN o Council Member Crist made the motion to enter executive session at 8:10pm. Council Member Glover seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 03-1 ()..()9 CC Minutes.doc 5 03-1()..()9 Council Member Anderson made the motion to return to open session at 8:30 pm. Council Member Driskell seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN o 15. ConsiderlDiscusslAction on any items listed on posted agenda for March 10, 2009 City of Anna Workshop Session and Closed Session, or any closed session occurring during this Regular Meeting, as necessary. Council Member Glover made the motion to take no action. Council Member Driskell seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN o 16. AdJoum. Council Member Anderson made the motion to adjourn at 8:31 pm. Council Member Crist seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN o ATIEST: APPROVED: 03-10-09 cc Mlnutes.doc 6 03-10-09