HomeMy WebLinkAbout2009-10-13 Workshop & Regular Meeting MinutesMINUTES OF
CITY OF ANNA AGENDA NOTICE -CITY COUNCIL WORKSHOP
October 13, 2009 6:30 p.m. -Anna City Hall Administration Building
The City Council of the City of Anna met in Workshop Session at 6:30 p.m.,
October 13, 2009, at the Anna City Hall Administration Building, located at 111 North
Powell Parkway (Hwy 5), regarding the following items.
1. Call to Order
Mayor Darren R. Driskell called the meeting to order at 6:32 pm.
2. Roll Call and Establishment of Quorum.
Mayor Darren R. Driskell and Council Members Mike Crist, Keith Green,
John Geren, Marc Hendricks and Becky Glover were present. Council
Member Kevin Anderson arrive 6:55 pm.
3. Discussion regarding road improvement projects.
City Manager, Philip Sanders led the discussion reminding council
they had allocated $100,000 in the budget for Street Projects.
Director of Public Works, James Parkman reviewed current street
conditions and street improvement priority map hand outs. Staff
answered council member's questions and stated that Riggins
Street would be the first road improvement project to be done for
FY 1009-2010.
Council Member Crist made the motion to enter Closed Session at
6:50 pm. Council Member Green seconded the motion. Motion
passes.
AYE 6 NAY 0 ABSTAINED 0
4. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter
551, the City Council may enter into closed session to:
a. discuss or deliberate the purchase, exchange, lease, or value
of real property (Tex. Gov't Code §551.072);
b. consult with legal counsel on matters in which the duty of the
attorney to the governmental body under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflicts with Chapter 551 of the Government
Code (Tex. Gov't Code §551.071);
c. Discuss or deliberate Economic Development Negotiations:
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(1)To discuss or deliberate regarding commercial or financial
information that the City Council has received from a
business prospect that the City Council seeks to have locate,
stay, or expand in or near the territory of the City of Anna and
with which the City Council is conducting economic
development negotiations; or
(2)To deliberate the offer of a financial or other incentive to a
business prospect described by subdivision (1). (Tex. Gov't
Code §551.087);
The council further reserves the right to enter into executive session
at any time throughout any duly noticed meeting under any
applicable exception to the Open Meetings Act.
Council Member Crist made the motion to return to Open Session at 7:30
pm. Council Member Hendricks seconded the motion. Motion passes.
AYE 7 NAY 0 ABSTAINED 0
5. Discussion regarding creation of City Fire Department.
None
6. Discussion regarding Mantua Development
None
7. Adjourn.
Council Member Crist made the motion to adjourn at 7:33 pm. Council
Member Green seconded the motion. Motion passes.
AYE 7 NAY 0 ABSTAINED 0
ArrEST: APPROVED:
N
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MINUTES OF
CITY OF ANNA AGENDA NOTICE -CITY COUNCIL REGULAR MEETING
October 13, 2009 7:30 p.m. -Anna City Hall Administration Building
The City Council of the City of Anna met in Regular Session at 7:30 p.m., October 13,
2009, at the Anna City Hall Administration Building, located at 111 North Powell Parkway
(Hwy 5), to consider the following items.
Welcome to the City Council Meeting. Please sign the Sign-In-Sheet as a record of
attendance. If you wish to speak on an open-session agenda item please fill out the
Opinion/Speaker Registration Fonn and tum it in to the City Secretary before the
meeting starts.
1. Call to Order.
Mayor Darren R. Driskell called the meeting to order at 7:33 pm.
2. Invocation and Pledge of Allegiance.
Dr. Charles Vance with Calvary Baptist Church gave the invocation.
3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is
unable to respond to or discuss any Issues that are brought up during this
section that are not on the agenda, other than to make statements of
specific factual Information In response to a citizen's inquiry or to recite
existing policy In response to the Inquiry.
None
4. Receive reports from Staff or the City Council about items of community
interest. Items of community interest include: expressions of thanks,
congratulations, or condolence; Information regarding holiday schedules; an
honorary or salutary recognition of a public official, public employee, or other
citizen (but not Including a change In status of a person's public office or public
employment); a reminder about an upcoming event organized or sponsored by the
governing body; inionnation regarding a social, ceremonial, or community event
organized or sponsored by an entity other than the governing body that was
attended or is scheduled to be attended by a member of the governing body or an
official or employee of the municipality; and announcements Involving an
imminent threat to the public health and safety of people in the municipality that
has arisen after the posting of the agenda.
None
5. Consider/DiscusslAction regarding the 2009 Fall Glow Fest Special Event
Permit. (Maurice Schwanke)
Mayor Driskell and Council Member Hendricks recused themselves from
discussion of this item. Mayor Pro Tem Keith Green took over the meeting for
this item. Maurice Schwanke, Director of Planning and Development presented
the Special Event Permit Application and answered questions from council
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members. Council Member Crist made the motion to approve. Council Member
Glover seconded the motion. Motion passes.
AYE 5 NAY 0 ABSTAINED 0
6. Consider/Discuss/Action regarding a Resolution pertaining to an
Agreement for Special Event between the City and the Greater Anna
Chamber of Commerce for the 2009 Fall Glow Fest Special Event. (Jessica
Perkins)
Mayor Driskell and Council Member Hendricks recused themselves from
discussion of this item. Jessica Perkins, Assistant to the City Manager presented
this item to council and answered questions. Council Member Geren made the
motion to approve. Council Member Crist seconded the motion. Motion passes.
AYE 5 NAY 0 ABSTAINED 0
Mayor Driskell and Council Member Hendricks came back to the meeting.
7. Consent Items. These items consist of non-controversial or
"housekeeping" items required by law. Items may be considered
Individually by any Council member making such request prior to a motion
and vote on the Consent Items.
a. Approve City Council Regular minutes for September 22, 2009.
b. Approve City Council Special minutes for September 3, 2009.
c. Approve City Council Special minutes for September 15,2009.
d. Review P & Z minutes for September 1, 2009.
e. Review Anna CDC minutes for September 3, 2009.
f. Review Anna EDC minutes for September 3, 2009.
g. Approve a site plan for "Rice Express". (Maurice Schwanke)
h. Approve a site plan for Public Works Building. (Maurice Schwanke)
i. Approve a Resolution accepting the contract with Tank Builders for
the construction of the South Plant 1.5 Mil. Gallon Ground Storage
Tank Project as complete. (James Parkman)
j. Approve a Resolution authOrizing the filing of a project application
with the North Central Texas Council of Governments for a regional
solid waste grant. (JeSSica Perkins)
k. Adopt an ordinance approving the 2009 Tax Roll in accordance with
Texas Property Tax Code, Section 26.09.
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Council Member Glover requested to review items g and j separately.
Council Member Green made the motion to approve consent items a -f; hand i;
and k. Council Member Crist seconded the motion. Motion passes.
AYE 7 NAY 0 ABSTAINED 0
Item g: Maurice Schwanke, Director of Planning and Development reviewed the
site plan for Rice Express and answered questions from council members.
Council Member Glover made the motion to approve. Council Member Anderson
seconded the motion. Motion passes.
AYE 7 NAY 0 ABSTAINED 0
Item j: Jessica Perkins, Assistant to the City Manager reviewed the project
application and answered questions from council members. Council Member
Glover made the motion to approve. Council Member Anderson seconded the
motion. Motion passes.
AYE 7 NAY 0 ABSTAINED 0
8. Consider/DiscuSS/Action regarding approving a Resolution renaming State
Highway 121 to Sam Rayburn Highway. (Maurice Schwanke)
Maurice Schwanke, Director of Planning and Development presented the item to
council and answered questions from council members. Council Member Geren
made the motion to approve. Council Member Green seconded the motion.
Motion passes.
AYE 5 NAY 2 (CM Anderson and Green) ABSTAINED 0
9. Consider/DiscuSS/Action regarding City Council approval to go out for bids
on Police Department building remodeling and the construction of a new
Public Works building. (Kenny Jenks)
Chief Jenks presented the item to council and answered questions from council
members. Council Member Crist made the motion to approve. Council Member
Green seconded the motion. Motion passes.
AYE 7 NAY 0 ABSTAINED 0
Council Member Crist made the motion to enter closed session at 8:00 pm.
Council Member Green seconded the motion. Motion passes.
AYE 7 NAY 0 ABSTAINED 0
Council Member Crist made the motion to retum to open session at 8:22 pm.
Council Member Glover seconded the motion. Motion passes.
AYE 7 NAY 0 ABSTAINED 0
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10. Consider/DiscuSS/Action regarding the approval of the auditor engagement
letter for the 200812009 Fiscal Year. (Wayne Cummings)
Wayne Cummings, Assistant City Manager presented the item to council and
answered questions from council members. Council Member Crist made the
motion to approve Vail Warren & Knauth, LLP to provide audit services. Council
Member Green seconded the motion. Motion passes.
AYE 7 NAY 0 ABSTAINEDO
11. Consider/Discuss/Action regarding an Ordinance establishing a temporary
pOlicy related to personnel leave for influenza. (Wayne Cummings)
Wayne Cummings, Assistant City Manager presented the item to council and
answered questions from council members. Council Member Geren made the
motion to not approve. Motion died for lack of a second. Council Members
discussed the item further and suggested proof of having a test verifying either
Type A or B Influenza not just the Doctor saying they have the flu. Council
Member Anderson made the motion to approve with verification of being tested
for the flu. Council Member Crist seconded the motion. Motion passes.
AYE 6 NAY 1 (CM Geren) ABSTAINED 0
12. Consider/Discuss/Action amending The City of Anna Code of Ordinances
to establish regulations prohibiting any debris left on roadways by vehicles
including soil and mUd. (Kenny Jenks)
Chief Jenks presented the item to council and answered questions from council
members. Council Member Green made the motion to approve. Council Member
Crist seconded the motion. Motion passes.
AYE 4 NAY 3 (CM Anderson, Geren and Hendricks) ABSTAINED 0
13. Consider/Discuss/Action regarding a Ordinance adopting an internet
website policy to establish regulations for the development, operation, and
administration of the City's Website. (Philip Sanders)
City Manager, Philip Sanders presented the item to council and answered
questions from council members. City Attorney, Clark McCoy answered legal
issue questions from council members. Council Member Crist made the motion
to approve and strike 6e from the ordinance. Council Member Green seconded
the motion. Motion passes.
AYE 5 NAY 2 (CM Geren and Mayor Driskell) ABATAINED 0
14. ConsiderlDlscuss/Action regarding a Resolution adopting a City Council
Travel Policy. (Philip Sanders)
City Manager, Philip Sanders presented the item to council and answered council
member questions. Council Member Green made the motion to approve. Council
Member Anderson seconded the motion. Motion passes.
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AYE 7 NAY 0 ABSTAINED 0
15. Consider/Discuss/Action regarding appointments to fill vacancies on the
Planning and Zoning Commission. (City Council)
Council Members discussed the applicants. Council Members gave direction to
check with applicant John Reynolds on being able to attend the first Monday of
the month (P & Z thinking of changing their meeting date). Council Member
Glover nominated Rhonda Watkins to serve in Place 4. Council Member Green
seconded the motion. Motion passes.
AYE 5 NAY 2 (CM Anderson and Geren) ABSTAINED 0
16. Consider/Discuss/Action regarding a Resolution approving travel and
training reimbursement for Council Members attending the 2009 TML
Conference.
City Manager, Philip Sanders presented the item to council and answered
questions from council members. Council Member Crist made a motion to
approve Mayor Driskell and Council Member Green to attend the TML
conference. Council Member Hendricks seconded the motion. Motion passes.
AYE 7 NAY 0 ABSTAINED 0
17. Consider/DiscusS/Action on any items listed on posted agenda for October
13, 2009 City of Anna Workshop Session or any closed session occurring
during this Regular Meeting, as necessary.
Mayor Driskell started discussion regarding bringing forth a resolution to the next
city council meeting to start the process to bring the Anna VFD into the City as a
City Department. Discussion regarding having an audit of the fire department
books done and a time line for making them a City Department took place.
18. Adjourn.
Council Member Anderson made the motion to adjoum at 9:05 pm. Council
Member Crist seconded the motion. Motion passes.
AYE 5 NAY 2 (CM Geren and Hendricks) ABSTAINED 0
ATTEST:
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