HomeMy WebLinkAbout2016-01-12 Work Session & Regular Meeting MinutesANNA CITY COUNCIL
MINUTES
WORK SESSION
January 12, 2016
The City Council of the City of Anna met in Work Session on the above date at
Anna City Hall, located at 111 N. Powell Parkway (Hwy 5), regarding the following
items:
1. Call to Order.
Mayor Crist called the meeting to order at 6:30 pm.
2. Roll Call and Establishment of Quorum.
Mayor Mike Crist and Council Members Justin Burr, Lauren Lovato, John
Beazley, Chad Barnes, Nathan Bryan and Dick Dowd were present.
CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551,
the City Council may enter into closed session to discuss any items listed
or referenced on this agenda under the following exceptions:
a. discuss or deliberate Economic Development Negotiations: (1) To
discuss or deliberate regarding commercial or financial information
that the City has received from a business prospect that the City
seeks to have locate, stay, or expand in or near the territory of the
City of Anna and with which the City is conducting economic
development negotiations; or (2) To deliberate the offer of a financial
or other incentive to a business prospect described by subdivision
(1). (Tex. Gov't Code §551.087); discuss existing and potential
commercial business prospects.
b. consult with legal counsel regarding pending or contemplated
litigation and/or on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov't Code
§551.071); recent changes to State law regarding municipal facilities.
c. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072); acquisition of right-of-way,
easements, and land for municipal facilities.
January 12, 2016
CC Work Session Minutes
d. discuss or deliberate personnel matters (Tex. Gov't Code 551.074);
City Manager annual review.
The Council further reserves the right to enter into closed session at any
time throughout any duly noticed meeting under any applicable
exception to the Open Meetings Act.
MOTION: Council Member Barnes moved to enter closed session at 6:33
p.m. Council Member Dowd seconded. Motion carried 7-0.
Mayor Crist reconvened the open meeting at 7:27 p.m.
3. Consider/Discuss/Action on any items listed on the posted agenda
or any closed session occurring during this meeting, as necessary.
MOTION: Council Member Burr moved to take no action. Council Member
Barnes seconded. Motion carried 7-0.
4. Adjourn.
Council Member Burr moved to adjourn at 7:28 pm. Mayor Crist seconded.
Motion carried 7-0.
T pproved on the 26th day of January, 2016.
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ATTEST: `r j
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City Secretary Carrie L. Smith Mayor Mike Crist
January 12, 2016
CC Work Session Minutes
January 12, 2016 1
CC Regular Session Minutes
ANNA CITY COUNCIL
MINUTES
REGULAR SESSION
January 12, 2016
The City Council of the City of Anna met in Regular Session on the above date at
Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the
following items.
1. Call to Order.
Mayor Crist called the meeting to order at 7:30 p.m.
Mayor Mike Crist and Council Members Justin Burr, Lauren Lovato, John
Beazley, Chad Barnes, Nathan Bryan and Dick Dowd were present.
2. Invocation and Pledge of Allegiance.
Mayor Crist led the Invocation and Pledge of Allegiance.
3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council
is unable to respond to or discuss any issues that are brought up during this
section that are not on the agenda, other than to make statements of
specific factual information in response to a citizen’s inquiry or to recite
existing policy in response to the inquiry.
No public comments.
4. Receive reports from Staff or the City Council about items of
community interest. Items of community interest include: expressions of
thanks, congratulations, or condolence; information regarding holiday
schedules; an honorary or salutary recognition of a public official, public
employee, or other citizen (but not including a change in status of a person’s
public office or public employment); a reminder about an upcoming event
organized or sponsored by the governing body; information regarding a
social, ceremonial, or community event organized or sponsored by an entity
other than the governing body that was attended or is scheduled to be
attended by a member of the governing body or an official or employee of
the municipality; and announcements involving an imminent threat to the
public health and safety of people in the municipality that has arisen after
the posting of the agenda.
• Mayor Crist would like to look into the Healthy Cities Initiative
discussed at the Metroplex Mayor’s meeting.
• Niche list ranked Anna as one of the top safest towns in Texas.
www.Local.niche.com
January 12, 2016 2
CC Regular Session Minutes
5. Consent Items. These items consist of non-controversial or
“housekeeping” items required by law. Items may be considered
individually by any Council member making such request prior to a motion
and vote on the Consent Items.
a. Approve the City Council Minutes for December 8, 2015 (Carrie
Smith)
b. Review EDC minutes from August 25, 2015, September 3, 2015 and
October 1, 2015. (Jessica Perkins)
c. Review CDC minutes from September 3, 2015 and October 1, 2015.
(Jessica Perkins)
d. Review Planning and Zoning Commission Minutes for November
2, 2015. (Maurice Schwanke)
e. Approve a Resolution on a Development Plat for Chambersville
Tree Farm. (Maurice Schwanke)
RESOLUTION NO. 2016-1-136: A RESOLUTION OF THE CITY OF
ANNA, TEXAS APPROVING A DEVELOPMENT PLAT OF THE
CHAMBERSVILLE TREE FARM ADDITION.
MOTION: Council Member Barnes moved to approve consent items.
Council Member Dowd seconded. Motion carried 7-0.
6. Conduct a Public Hearing (1 of 2) on the voluntary annexation of a 21.4
acre tract of land located in the Hiram Brinlee Survey, Abstract No. 30
(St. Charles Apts. Inc., owner); a 47.6 acre tract of land located in the
John Chambers Survey, Abstract No. 223 and the Samuel Craft Survey,
Abstract No. 165 (Bhagat Holdings Ltd., owner); a 15 acre tract located
in the Jonathan Douthit Survey, Abstract No. 251 (McGuffey Living
Trust, owner); an 18.53 acre tract of land located in the William Kitchings
Survey, Abstract No. A0505 and the W E Throckmorton Survey, Abstract
No. A0899 (Anna Outer Loop Ltd, owner formerly the Seminole 20 Ltd.);
and a 15.4 acre tract of land located in the W E Throckmorton Survey,
Abstract No. A0899 (William & Nora Steward, owners). (Maurice
Schwanke)
Mayor Crist opened the public hearing at 7:38 p.m.
No Comments
Mayor Crist closed the public hearing at 7:38 p.m.
The second required public hearing will be held on January 26, 2016.
January 12, 2016 3
CC Regular Session Minutes
7. Consider/Discuss/Action on Resolution authorizing purchases for the
remount of Brush Truck 901. (Clayton Fulton)
RESOLUTION NO. 2016-1-137: A RESOLUTION OF THE CITY OF
ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY
MANAGER TO USE FIRE TRUST FUNDS FOR THE BRUSH
TRUCK 901 REMOUNT PROJECT
MOTION: Mayor Crist moved to approve. Council Member Barnes
seconded. Motion carried 7-0.
8. Consider/Discuss/Action regarding an Ordinance amending the FY
2015-2016 Budget (Clayton Fulton)
ORDINANCE NO. 710-2016: AN ORDINANCE AMENDING
ORDINANCE NO. 695-2015 ADOPTING THE BUDGET FOR THE
2015-2016 FISCAL YEAR; PROVIDING FOR SAVINGS,
SEVERABILITY, AND REPEALING CLAUSES; PROVIDING FOR
AN EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION
OF THE CAPTION HEREOF.
MOTION: Council Member Barnes moved to approve. Council Member
Dowd seconded. Motion carried 7-0.
9. Consider/Discuss/Action regarding a Resolution authorizing an
allocation of the Contingent Appropriation for repairs to the
Police/Municipal Annex building. (Clayton Fulton)
RESOLUTION NO. 2016-1-138: A RESOLUTION OF THE CITY OF
ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY
MANAGER TO ALLOCATE A PORTION OF THE FY 2016
CONTINGENCY ALLOCATION FOR REPAIRS TO THE POLICE
DEPARTMENT/MUNICIPAL ANNEX BUILDING
MOTION: Council Member Burr moved to approve. Council Member
Beazley seconded. Motion carried 7-0.
10. Briefing/Discussion regarding NTMWD wastewater charges (Clayton
Fulton)
Finance Manager Clayton Fulton reported to Council that since June of
2015, City staff has been working with NTMWD to verify the accuracy of
the Throckmorton wastewater meter and establish correct billings for the
2015 fiscal year. In November, Staff met with NTMWD to discuss the
final disposition of the FY 2015 wastewater charges. NTMWD agreed
to apply the minor adjustment that was warranted by their study to all
metered flows for FY 2015, and the City agreed to pay all outstanding
January 12, 2016 4
CC Regular Session Minutes
charges based on the adjusted flows. The net effect of these
agreements is that the City has an outstanding balance of $329,550 due
to NTMWD and $9,905 due to the City of Melissa for a total of $339,455.
Payment for the outstanding balance to NTMWD is due September 30,
2016.
11. Briefing/Discussion regarding submission of 2016 Assistance to
Firefighters Grant (AFG) application. (Chief Gothard)
Fire Chief Gothard briefed Council on the 2016 AFG. The application
period opened on December 7, 2015, and will close on January 15,
2016. The grant allows Departments to apply for equipment and
apparatus. The matching portion is set by the number of citizens served.
The Anna Fire Dept. serves less than 20,000 citizens; our matching
contribution would be a 5% match.
Equipment Needs: The Department's S.C.B.A.'s do not meet the current
NFPA standard and were purchased in 2006 and are showing wear and
parts are becoming obsolete. The estimated cost to replace the
Department's twelve S.C.B.A.'s and extra cylinders and mask is
estimated at $100,000 with the Department share of $5,000.
Vehicle Needs: Is a quint fire apparatus. A quint is an apparatus that
serves as both a pumper and aerial device. The estimated cost of a 75'
quint apparatus is approximately $1,000,000 with the Department share
of $50,000.
Both of these items will assist in firefighter safety and community
service.
12. Briefing/Discussion regarding construction hours. (Joseph Johnson)
Public Works Director Joseph Johnson reported to Council the City’s
construction hours are outlined in the City of Anna Code of Ordinances,
Part II, General Ordinances, Section 22.
(a) On weekdays and Saturdays, Construction may not take place
after 7:00 p.m. or before 7:00 am.
(b) Construction on Sunday is prohibited.
Work at any other time is prohibited unless an exception is made in
writing through the issuance of a permit by the City Manager or designee
(Section 22.03 a) or if the work is by and for certain public entities (b).
A twelve-hour workday is advisable for construction work hours for a
number of reasons:
1) Projects are generally bid based upon a twelve-hour workday.
Shortening the work hours lengthens the project time, which
January 12, 2016 5
CC Regular Session Minutes
increases the number of days that leased equipment, crews, and
materials are onsite. This increases development costs and may
result in costs being passed on to the homeowner.
2) Decreased work hours increases the number of days that adjacent
property owners are inconvenienced by the construction.
3) Some aspects of construction once started must be finished within
a given day. For example, when the weather is cold concrete has a
longer cure time and contractors often need all 12 hours in order to
pour and finish the concrete. Another example would be a traffic
related project that must be finished within the same day (e.g.
installing a pavement transition or finishing pavement striping).
This report is for informational purposes only, and staff is not
recommending changes to the work hours.
13. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov’t Code Chapter
551, the City Council may enter into closed session to discuss any items
listed or referenced on this agenda under the following exceptions:
a. discuss or deliberate Economic Development Negotiations: (1) To
discuss or deliberate regarding commercial or financial information
that the City has received from a business prospect that the City
seeks to have locate, stay, or expand in or near the territory of the
City of Anna and with which the City is conducting economic
development negotiations; or (2) To deliberate the offer of a financial
or other incentive to a business prospect described by subdivision
(1). (Tex. Gov’t Code §551.087); discuss existing and potential
commercial business prospects.
b. consult with legal counsel regarding pending or contemplated
litigation and/or on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov’t Code §551.071);
recent changes to State law regarding municipal facilities.
c. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov’t Code §551.072); acquisition of right-of-way,
easements, and land for municipal facilities.
d. discuss or deliberate personnel matters (Tex. Gov’t Code); City
Manager annual review.
The Council further reserves the right to enter into closed session at any
time throughout any duly noticed meeting under any applicable exception
to the Open Meetings Act.
January 12, 2016 6
CC Regular Session Minutes
MOTION: Council Member Barnes moved to recess into closed session
at 8:04 p.m. Council Member Bryan seconded. Motion carried 7-0.
Mayor Crist reconvened the open meeting at 8:37 p.m.
14. Consider/Discuss/Action on any items listed on the posted agenda or
any closed session occurring during this meeting, as necessary.
MOTION: Councilmember Beazley moved to take no action. Council
Member Barnes seconded. Motion carried 7-0.
15. Adjourn.
MOTION: Council Member Dowd moved to adjourn at 8:38 p.m. Mayor
Crist seconded. Motion carried 7-0.
Approved on the 26th day of January, 2016.
ATTEST:
______________________________ ________________________
City Secretary Carrie L. Smith Mayor Mike Crist
January 12, 2016
CC Work Session Minutes 1
ANNA CITY COUNCIL
MINUTES
WORK SESSION
January 12, 2016
The City Council of the City of Anna met in Work Session on the above date at
Anna City Hall, located at 111 N. Powell Parkway (Hwy 5), regarding the following
items:
1. Call to Order.
Mayor Crist called the meeting to order at 6:30 pm.
2. Roll Call and Establishment of Quorum.
Mayor Mike Crist and Council Members Justin Burr, Lauren Lovato, John
Beazley, Chad Barnes, Nathan Bryan and Dick Dowd were present.
CLOSED SESSION (EXCEPTIONS): Under Tex. Gov’t Code Chapter 551,
the City Council may enter into closed session to discuss any items listed
or referenced on this agenda under the following exceptions:
a. discuss or deliberate Economic Development Negotiations: (1) To
discuss or deliberate regarding commercial or financial information
that the City has received from a business prospect that the City
seeks to have locate, stay, or expand in or near the territory of the
City of Anna and with which the City is conducting economic
development negotiations; or (2) To deliberate the offer of a financial
or other incentive to a business prospect described by subdivision
(1). (Tex. Gov’t Code §551.087); discuss existing and potential
commercial business prospects.
b. consult with legal counsel regarding pending or contemplated
litigation and/or on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov’t Code
§551.071); recent changes to State law regarding municipal facilities.
c. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov’t Code §551.072); acquisition of right-of-way,
easements, and land for municipal facilities.
January 12, 2016
CC Work Session Minutes 2
d. discuss or deliberate personnel matters (Tex. Gov’t Code 551.074);
City Manager annual review.
The Council further reserves the right to enter into closed session at any
time throughout any duly noticed meeting under any applicable
exception to the Open Meetings Act.
MOTION: Council Member Barnes moved to enter closed session at 6:33
p.m. Council Member Dowd seconded. Motion carried 7-0.
Mayor Crist reconvened the open meeting at 7:27 p.m.
3. Consider/Discuss/Action on any items listed on the posted agenda
or any closed session occurring during this meeting, as necessary.
MOTION: Council Member Burr moved to take no action. Council Member
Barnes seconded. Motion carried 7-0.
4. Adjourn.
Council Member Burr moved to adjourn at 7:28 pm. Mayor Crist seconded.
Motion carried 7-0.
Approved on the 26th day of January, 2016.
ATTEST:
______________________________ ______________________________
City Secretary Carrie L. Smith Mayor Mike Crist