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Home My WebLink About2016-01-26 Work Session & Regular Meeting Minutes ANNA CITY COUNCIL MINUTES WORK SESSION January 26, 2016 The City Council of the City of Anna met in Work Session on the above date at Anna City Hall, located at 111 N. Powell Parkway (Hwy 5), regarding the following items: 1. Call to Order. Mayor Crist called the meeting to order at 6:30 pm. 2. Roll Call and Establishment of Quorum. Mayor Mike` Crist and Council Members Justin Burr, John Beazley, Chad Barnes, and Dick Dowd were present. Lauren Lovato and Nathan Bryan were absent. 3. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). b. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); acquisition of right-of- way, easements, and land for municipal facilities. c. discuss or deliberate personnel matters (Tex. Gov't Code 551.074); City Manager annual review. The Council further reserves the right to enter into closed session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. MOTION: Council Member Dowd moved to enter closed session at 6:30 p.m. Council Member Barnes seconded. Motion carried 5-0. January 26,2016 CC Work Session Minutes 1 Mayor Crist reconvened the open meeting at 7:24 p.m. 4. Consider/Discuss/Action on any items listed on the posted agenda or any closed session occurring during this meeting, as necessary. MOTION: Council Member Burr moved to take no action. Council Member Barnes seconded. Motion carried 5-0. 5. Adjourn. Council Member Dowd moved to adjourn at 7:25 pm. Council Member Barnes seconded. Motion carried 5-0. Approved on the 9th day of February, 2016. ,r'w o q . a -TEST: OF / City Secretary Carrie L. Smith W Nice Crist PrPtPPA`�"O"itI�tit'ON, January 26,2016 CC Work Session Minutes 2 ANNA CITY COUNCIL MINUTES REGULAR SESSION January 26, 2016 The City Council of the City of Anna met in Regular Session on the above date at Anna City Hall, located at ,111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order. Mayor Crist called the meeting to order at 7:30 p.m. Mayor Mike Crist and Council Members Justin Burr, John Beazley, Chad Barnes and Dick Dowd were present. Lauren Lovato and Nathan Bryan were absent. 2. Invocation and Pledge of Allegiance. Mayor Crist led the Invocation and Pledge of Allegiance. 3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. No public comments. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence, information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body, information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. 5. Consent Items. These items consist of non-controversial or "housekeeping" items required by law. Items may be considered January 26,2016 1 CC Regular Session Minutes individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve the City Council Minutes for January 12, 2016. (Carrie Smith) b. Review EDC minutes from December 3, 2015. (Jessica Perkins) c. Review CDC minutes from December 3, 2015. (Jessica Perkins) d. Review Park Board minutes from November 23, 2015 and December 21, 2015. e. Review 2015 Annual Racial Profiling Report. (Chief Jenks) f. Review 2015 Annual Police Seizure Account Report. (Chief Jenks) g. Approve a Resolution approving a Facilities Use Agreement with the Anna Sports Group for 2016. (Maurice Schwanke) RESOLUTION NO. 2016-1-139 -A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A FACILITIES USE AGREEMENT WITH THE ANNA SPORTS GROUP FOR 2016, AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME. MOTION: Council Member Barnes moved to approve the consent agenda. Council Member Burr seconded. Motion carried 5-0. 6. Conduct a Public Hearing (2 of 2) on the voluntary annexation of a 21.4 acre tract of land located in the Hiram Brinlee Survey, Abstract No. 30 (St. Charles Apts. Inc., owner); a 47.6 acre tract of land located in the John Chambers Survey, Abstract No. 223 and the Samuel Craft Survey, Abstract No. 165 (Bhagat Holdings Ltd., owner); a 15 acre tract located in the Jonathan Douthit Survey, Abstract No. 251 (McGuffey Living Trust, owner); an 18.53 acre tract of land located in the William Kitchings Survey, Abstract No. A0505 and the W E Throckmorton Survey, Abstract No. A0899 (Anna Outer Loop Ltd, owner formerly the Seminole 20 Ltd.); and a 15.4 acre tract of land located in the W E Throckmorton Survey, Abstract No. A0899 (William & Nora Steward, owners). (Maurice Schwanke) Mayor Crist opened the public hearing at 7:35 p.m. No comments. Mayor Crist closed the public hearing at 7:35 p.m. January 26,2016 2 CC Regular Session Minutes 7. Consider/Discuss/Action regarding a resolution amending the City of Anna Personnel Policy Manual. (Clayton Fulton) The proposed amendments clarify that paid sick leave used concurrently with FMLA must satisfy the normal requirements for use of sick leave under section 106.03 of the City's Personnel Policy Manual. The policy has been clarified for operational purposes and ensures application of the City's sick leave policy when used concurrently with leave authorized under the FMLA. RESOLUTION NO. 2016-1-140 - A RESOLUTION APPROVING AMENDMENTS TO THE CITY OF ANNA PERSONNEL POLICY MANUAL MOTION: Council Member Barnes moved to approve. Council Member Dowd seconded. Motion carried 5-0. 8. Briefing/Discussion regarding West Crossing Blvd. traffic transition. (Joseph Johnson) As part of Phase 5 of the West Crossing development the developer was required to construct the two southbound lanes of West Crossing Blvd. that are adjacent to the phase. The lanes and a temporary transition have been constructed but the location of the transition along a curve causes a sight distance issue and a reverse curve within the transition area. Staff has met with the developer and developer's engineer to explore possible solutions and determined that it would appropriate for the transition to occur along a straight section of West Crossing approximately 500-700' further north adjacent to future Phase 7. Normally, the developer would not be required to construct the section of West Crossing along Phase 7 until the phase is constructed; however, the developer has agreed to start construction on the section before the end of this year with completion no later than August 2017. If we agree, this will mean that traffic will continue to transition to four lanes at the intersection of West Crossing and Hackberry until the new section of West Crossing along Phase 7 is completed. 9. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). b. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); acquisition of right-of-way, easements, and land for municipal facilities. January 26,2016 3 CC Regular Session Minutes c. discuss or deliberate personnel matters (Tex. Gov't Code §551.074); City Manager annual review. The Council further reserves the right to enter, into closed session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. No executive session. 10.Consider/Discuss/Action on any items listed on the posted agenda or any closed session occurring during this meeting, as necessary. MOTION: Council Member Barnes moved to take no action. Council Member Burr seconded. Motion carried 5-0. 11.Adjourn. MOTION: Council Member Barnes moved to adjourn at 7:44 p.m. Council Member Burr seconded. Motion carried 5-0. Approvt 0,pn�th�e 9th day of February, 2016. 4 F q ATTEST: " ,. Ile, •°• ,+ �� f!� „waw^'"°,"".... s o �I City Secretary Carrie L. Smith Mayor Mike Crist January 26,2016 4 CC Regular Session Minutes