HomeMy WebLinkAbout2016-02-23 Work Session & Regular Meeting Minutes ANNA CITY COUNCIL
MINUTES
WORK SESSION
February 23, 2016
The City Council of the City of Anna met in Work Session on the above date at
Anna City Hall, located at 111 N. Powell Parkway (Hwy 5), regarding the following
items:
1. Call to Order.
Deputy Mayor Pro Tem Beazley called the meeting to order at 6:30 pm.
2. Roll Call and Establishment of Quorum.
Council Members Justin Burr, Lauren Lovato, John Beazley, Nathan Bryan
and Dick Dowd were present. Mayor Pro Tem Chad Barnes, and Mayor
Mike Crist were absent.
3. Briefing and Discussion regarding City Hall debt. (Clayton Fulton)
Staff has been working with Randall Scott Architects to determine
preliminary design and site locations for a future city hall and consulting with
City financial advisors, First Southwest to evaluate potential debt scenarios
as it relates.
Council's recent action to authorize the purchase of the land for the new city
hall, staff invited the financial advisors to discuss the impact of financing the
$600,000 land purchase under a short-term note to be repaid from future
bond proceeds issued to construct the City Hall.
After the. advisors presentation, Council requested they look at other
scenarios and return at a future date.
4. Briefing and Discussion regarding Police department grant
application. (Chief Jenks)
Each fiscal year, the Police Chief scans the various grant funding
mechanisms to determine if the City can compete for grants offered through
the NCTCOG, via the Governor's office, originating from the Federal Justice
Assistance program.
For fiscal year 2017, Chief Jenks identified two grants and recommended
the City to apply.
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1. Radio Upgrade: Mandated by the Federal Government to upgrade
from P25 Phase I radios to P25 Phase II radios. The cost to upgrade
our current number of radios is estimated to be about $122k and
without any grant funding, that amount would greatly impact the
General Fund. We intend to apply for a grant that will give us
approximately $79k to assist us with this mandate. This grant would
fund 13 portable radios with one extra battery each, four mobile
radios, and one 6-bank radio charger. If we get this grant, the
General Fund will be impacted in the amount of approximately $43k
to fund the rest of the radio requirements.
2. Child Abuse/Family Violence Investigator: This JAG grant would fund
the salary and benefits of a Police Officer to work criminal cases
involving those where the victims were children for 3-years. Further,
the Detective would specialize in the investigation of those offenses
classified as family violence. If awarded the grant, the City will be
responsible for funding the uniforms and equipment necessary for a
new police officer position (approximately$9,500) out of the General
Fund and for the next two years, the cost would be minimal for items
such as replacement uniforms, vehicle fuel, training tuition, etc.
At the end of the three-year period, the budget submitted by the
Police Department would include the full funding for this full-time,
sworn, position.
These Grants would help the City provide advanced law enforcement
services to our citizens without bearing the full costs. Further, it allows us
to recover state and federal tax dollars paid by our citizens and provide them
with services that directly benefit them.
After a brief discussion, Council directed Police Chief Jenks to pursue both
grants.
5. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551,
the City Council may enter into closed session to discuss any items listed
or referenced on this agenda under the following exceptions:
a. consult with legal counsel regarding pending or contemplated
litigation and/or on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov't Code
§551.071).
February 23,2016
CC Work Session Minutes 2
b. discuss or deliberate the purchase, exchange, lease, or value of
real property (Tex. Gov't Code §551.072); acquisition of right-of-
way, easements, and land for municipal facilities.
c. discuss or deliberate personnel matters (Tex. Gov't Code 551.074);
City Manager annual review.
The Council further reserves the right to enter into closed session at any
time throughout any duly noticed meeting under any applicable
exception to the Open Meetings Act.
MOTION: Council Member Bryan moved to enter closed session at 6:38
p.m. Council Member Dowd seconded. Motion carried 5-0.
Deputy Mayor Pro Tem Beazley reconvened the open meeting at 6.48
p.m.
6. Consider/Discuss/Action on any items listed on the posted agenda
or any closed session occurring during this meeting, as necessary.
MOTION: Council Member Dowd moved to take no action. Council
Member Bryan seconded. Motion carried 5-0.
7. Adjourn.
Council Member Bryan moved to adjourn at 7:10 pm. Council Member Burr
seconded. Motion carried 5-0.
Approved on the 8th day of March, 2016.
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February 23,2016
CC Work Session Minutes 3
ANNA CITY COUNCIL
MINUTES
REGULAR SESSION
February 23, 2016
The City Council of the City of Anna met in Regular Session on the above date at
Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the
following items.
1. Call to Order/Roll Call.
Deputy Mayor Pro Tem Beazley called the meeting to order at 7:30 p.m.
Council Members Justin Burr, Lauren Lovato, John Beazley, Nathan Bryan
and Dick Dowd were present. Mayor Pro Tem Chad Barnes Mayor Mike
Crist was absent.
2. Invocation and Pledge of Allegiance.
Deputy Mayor Pro Tem Beazley led the Invocation and Pledge of
Allegiance.
3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council
is unable to respond to or discuss any issues that are brought up during this
section that are not on the agenda, other than to make statements of
specific factual information in response to a citizen's inquiry or to recite
existing policy in response to the inquiry.
No public comments.
4. Receive reports from Staff or the City Council about items of
community interest. Items of community interest include: expressions of
thanks, congratulations, or condolence; information regarding holiday
schedules; an honorary or salutary recognition of a public official, public
employee, or other citizen (but not including a change in status of a person's
public office or public employment); a reminder about an upcoming event
organized or sponsored by the governing body, information regarding a
social, ceremonial, or community event organized or sponsored by an entity
other than the governing body that was attended or is scheduled to be
attended by a member of the governing body or an official or employee of
the municipality, and announcements involving an imminent threat to the
public health and safety of people in the municipality that has arisen after
the posting of the agenda.
No Comments.
February 23,2016 1
CC Regular Session Minutes
5. Consent Items. These items consist of non-controversial or
"housekeeping" items required by law. Items may be considered
individually by any Council member making such request prior to a motion
and vote on the Consent Items.
a. Approve the City Council Minutes for February 9, 2016. (Carrie
Smith)
MOTION: Council Member Bryan moved to approve the Consent
Agenda. Council Member Lovato seconded. Motion carried 5-0.
6. Consider/Discuss/Action approving an ordinance regarding the
annexation of a 21.4 acre tract of land located in the Hiram Brinlee
Survey, Abstract No. 30 (St. Charles Apts. Inc., owner); a 47.6 acre
tract of land located in the John Chambers Survey, Abstract No.
223 and the Samuel Craft Survey, Abstract No. 165 (Bhagat
Holdings Ltd., owner); a 15 acre tract of land located in the
Jonathan Douthit Survey, Abstract No. 251 (McGuffey Living Trust,
owner); an 18.53 acre tract of land located in the William Kitchings
Survey, Abstract No. A0505; and a 15.4 acre tract of land located in
the W E Throckmorton Survey, Abstract No.A0899 (William & Nora
Steward, owners). (Maurice Schwanke)
ORDINANCE NO. 713-2016 - AN ORDINANCE ANNEXING INTO
THE CITY OF ANNA, TEXAS THE HEREINAFTER DESCRIBED
TERRITORY ADJACENT TO AND ADJOINING THE CITY OF
ANNA, TEXAS, TO WIT. BEING A CERTAIN AREA OF LAND
SITUATED IN THE HIRAM BRINLEE SURVEY, ABSTRACT NO.
30, THE JOHN CHAMBERS SURVEY, ABSTRACT NO. 223, THE
SAMUEL CRAFT SURVEY, ABSTRACT NO. 165, JONATHAN
DOUTHIT SURVEY, ABSTRACT NO. 251, THE WILLIAM
KITCHINGS SURVEY, ABSTRACT NO. A0505 AND THE W E
THROCKMORTON SURVEY, ABSTRACT A0899, COUNTY OF
COLLIN, STATE OF TEXAS, AMENDING THE OFFICIAL CITY
MAP, PROVIDING FOR A SERVICE PLAN, REQUIRING THE
FILING OF THIS ORDINANCE WITH THE COLLIN COUNTY
CLERK, PROVIDING A CUMULATIVE REPEALER CLAUSE;
PROVIDING FOR SEVERABILITY; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; PROVIDING FOR AN
EFFECTIVE DATE.
MOTION: Council Member Dowd moved to approve. Council Member
Burr seconded. Motion carried 5-0.
7. a. Public Hearing: For City Council to hear public comments
regarding a request by Donald and Roxanne Terrell, and John and
Ashley Vassilakos owners of the property,to re-plat lots 25, 26, and
27, Block A of the Pecan Hollow Subdivision.
February 23,2016 2
CC Regular Session Minutes
Deputy Mayor Pro Tem Beazley opened the public hearing at 7:36 p.m.
No comments. Development Director Maurice Schwanke stated he
received three positive written comments.
Deputy Mayor Pro Tem Beazley closed the public hearing at 7:37 p.m.
b. Consider/Discuss/Action approving a resolution regarding the
re-plat of lots 25, 26, and 27, Block A of the Pecan Hollow
Subdivision. (Maurice Schwanke)
RESOLUTION NO. 2016-02-146-A RESOLUTION OF THE CITY
OF ANNA, TEXAS APPROVING A RE-PLAT OF LOTS 25, 26, AND
27, BLOCK OF PECAN HOLLOW SUBDIVISION.
MOTION: Council Member Burr moved to approve. Council Member
Lovato seconded. Motion carried 5-0.
8. Consider/Discuss/Action regarding adoption of an Ordinance
establishing regulations for the construction and/or drilling of
water wells. (Joseph Johnson)
ORDINANCE NO. 714-2016 - AN ORDINANCE OF THE CITY
COUNCIL OF ANNA, TEXAS, AMENDING THE CITY'S CODE OF
ORDINANCES, ARTICLE 49, PUBLIC WORKS, SECTION 2.17,
WELL DRILLING; ESTABLISHING NEW REGULATIONS FOR THE
CONSTRUCTION AND/OR DRILLING OF WATER WELLS;
PROVIDING FOR INCORPORATION OF PREMISES; PROVIDING
FINDINGS; PROVIDING FOR AMENDMENT TO THE CODE OF
ORDINANCES; PROVIDING FOR A CUMULATIVE REPEALER
CLAUSE, PROVIDING FOR SAVINGS, PROVIDING FOR
SEVERABILITY; PROVIDING FOR PUBLICATION; PROVIDING
FOR ENGROSSMENT AND ENROLLMENT, AND PROVIDING AN
EFFECTIVE DATE.
MOTION: Council Member Bryan moved to approve. Council Member
Lovato seconded. Motion carried 4-1. Council Member Beazley
Opposed.
9. Consider/Discuss/Take Action regarding a Resolution authorizing
approval of a contact with Texas Coalition for Affordable Power
(TCAP) (Clayton Fulton)
RESOLUTION 2016-2-147 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ANNA, TEXAS, AUTHORIZING THE
TEXAS COALITION FOR AFFORDABLE POWER, INC. (TCAP) TO
NEGOTIATE AN ELECTRIC SUPPLY AGREEMENT FOR FIVE
YEARS FOR DELIVERIES OF ELECTRICITY EFFECTIVE
JANUARY 1, 2018; AUTHORIZING TCAP TO ACT AS AN AGENT
February 23,2016 3
CC Regular Session Minutes
ON BEHALF OF THE CITY TO ENTER INTO A CONTRACT FOR
ELECTRICITY, AUTHORIZING MAYOR or MAYOR PRO-TEM or
DEPUTY MAYOR PRO-TEM or CITY MANAGER or DEPUTY CITY
MANAGER or FINANCE DIRECTOR TO EXECUTE AN ELECTRIC
SUPPLY AGREEMENT FOR DELIVERIES OF ELECTRICITY
EFFECTIVE JANUARY 1, 2018 AND COMMITTING TO BUDGET
FOR ENERGY PURCHASES IN 2018 THROUGH 2022 AND TO
HONOR THE CITY'S COMMITMENTS TO PURCHASE POWER
FOR ITS ELECTRICAL NEEDS IN 2018 THROUGH 2022
THROUGH TCAP
MOTION: Council Member Burr moved to approve. Deputy Mayor Pro
Tem Beazley seconded. Motion carried 5-0.
10.CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551,
the City Council may enter into closed session to discuss any items listed
or referenced on this agenda under the following exceptions:
a. consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental
body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with Chapter 551 of the Government
Code (Tex. Gov't Code §551.071).
b. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072); acquisition of right-of-way,
easements, and land for municipal facilities.
c. discuss or deliberate personnel matters (Tex. Gov't Code §551.074);
City Manager annual review.
The Council further reserves the right to enter into closed session at any
time throughout any duly noticed meeting under any applicable exception
to the Open Meetings Act.
No executive session.
11.Cons ider/Discuss/Action on any items listed on the posted agenda or
any closed session occurring during this meeting, as necessary.
MOTION: Council Member Bryan moved to take no action. Council
Member Lovato seconded. Motion carried 5-0.
12.Adjourn.
MOTION: Council Member Bryan moved to adjourn at 7:49 p.m. Council
Member Lovato seconded. Motion carried 5-0.
February 23,2016 4
CC Regular Session Minutes
Approved on the 8th day of March, 2016.
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February 23,2016 5
CC Regular Session Minutes