HomeMy WebLinkAbout2016-03-22 Work Session & Regular Meeting MinutesANNA CI TY COUNCIL MINUTES WORK SESSION March 22, 2016 The City Council of the City of Anna met in Work Session on the above date at Anna City Hall, located at 111 N. Powell Parkway (Hwy 5), regarding the following items:
1. Call to Order.
Mayor Crist called the meeting to order at 6 :30 pm.
2. Roll Call and Establishment of Quorum.
Mayor Mike Crist, Council Members Justin Burr, Lauren Lovato , John
Beazley, Chad Barnes, Nathan Bryan and Dick Dowd were present.
3. CLOSED SESS ION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551,
the City Council may enter into closed session to discuss any items listed
or referenced on this agenda under the following exceptions:
a. consult with legal counsel regarding pending or contemplated
litigation and/or on matters in which the duty of the attorney to the
governmental body unde r the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov't Code
§55 1.07 1).
b. discuss or deliberate the purchase , exchange, lease, or value of
real property (Tex. Gov't Code §551.072); acquisit ion of right-of-
way, easements , and land for municipal facilities .
c. discuss or deliberate personnel matters (Tex. Gov't Code 551 .074);
City Attorney annual review.
The Council further reserves the right to enter into closed session at any
time throughout any duly noticed meeting under any applicable
exception to the Open Meetings Act.
MOTION : Council Member Barnes moved to enter closed session at 6:35
p.m. Council Member Dowd seconded. Motion carried 7-0.
Mayor Crist reconvened the open meeting at 7 :03 p.m.
March 22, 2016
CC Work Session Minutes
4. Consider/Discuss/Action on any items listed on the posted agenda or any closed session occurring during this meeting, as necessary. MOTION: Council Member Barnes moved to take no action. Council Member Burr seconded. Motion carried 7-0. 5. Adjourn. Council Member Dowd moved to adjourn.· Council Member Beazley seconded. Motion carried 7-0.
Mayor Crist adjourned the meeting at 7:04 p.m .
Approved on the 12th day of April, 2016.
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March 22 , 2016
CC Work Session Minutes
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ANNA CITY COUNCIL MINUTES REGULAR SESSION March 22, 2016 The City Council of the City of Anna met in Regular Session on the above date at Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items.
1. Call to Order, Roll Call and Establishment of Quorum.
Mayor Crist called the meeting to order at 7:30 p.m.
Council Members Justin Burr, Lauren Lovato, John Beazley, Chad Barnes,
Nathan Bryan and Dick Dowd were present.
2. Invocation and Pledge of Allegiance.
Mayor Crist led the Invocation and Pledge of Allegiance.
3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council
is unable to respond to or discuss any issues that are brought up during this
section that are not on the agenda, other than to make statements of
specific factual information in response to a citizen's inquiry or to recite
existing policy in response to the inquiry.
No public comments.
4. Receive reports from Staff or the City Council about items of ·
community interest. Items of community interest include: expressions of
thanks, congratulations, or condolence; information regarding holiday
schedules; an honorary or salutary recognition of a public official, public
employee, or other citizen (but not including a change in status of a person 's
public office or public employment); a reminder about an upcoming event
organized or sponsored by the governing body; information regarding a
social, ceremonial, or community event organized or sponsored by an entity
other than the governing body that was attended or is scheduled to be
attended by a member of the governing body or an official or employee of
the municipality; and announcements involving an imminent threat to the
public health and safety of people in the municipality that has arisen after
the posting of the agenda.
Council Member Dowd announced a ceremony will be held March 29, 2016
at 8:30 a.m. at Slayter Creek Park, honoring all Vietnam Veterans.
March 22 , 2016
CC Regular Session Minutes
5. Proclamations a. Vietnam Veterans Day -March 29, 2016 b. Collin McKinney Day-April 17, 2016 6. Consent Items. These items consist of non-controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve the City Council Minutes for March 8, 2016. (Carrie Smith) b . Approve Resolution approving amendments to the City's
Investment Policy (Clayton Fulton)
RESOLUTION NO. 2016-03-151 -A RESOLUTION
REVIEWING AND AMENDING THE INVESTMENT
POLICY OF THE CITY OF ANNA.
c. Review EDC January Meeting Minutes (Jessica Perkins)
d. Review CDC January Meeting Minutes (Jessica Perkins)
MOTION: Council Member Barnes moved to approve. Council Member
Burr seconded. Motion carried 7.:.0.
7. Presentation by Anna ISO with regards to the School Bond Election
(Bradley Duncan)
Dr. Bradley Duncan with Anna ISO provided Council with information
about the AISD Bond election in May.
8. Conduct a Public Hearing (1st) on the voluntary annexation of a
75.97 acre tract of land located in the Joseph Schluter Survey,
Abstract No. 856; a 32.84 acre tract of land in the Henry Smith
Survey, Abstract 822; a 73.47 acre tract of land in the Zach Roberts
Survey, Abstract 760; a 20.7 acre tract of land in the P Burns
Survey, Abstract 100; and a 60.04 acre tract of land in the Jonas
Whitaker Survey, Abstract 98. (Maurice Schwanke)
In December of 2012, the City Council accepted and approved non-
annexation development agreements with a term of three years for
property owners in the area commonly known as the Slayter Creek
Addition, which included 10 properties.
Additionally, in December of 201 O the City Council accepted and
approved a non-annexation agreement with a term of 5 years for the
property commonly known as the Hurricane Creek Country Club
(HCCC) located west of U.S. 75 and north of S.H. 455.
March 22 , 2016 2
CC Regular Session Minutes
These non-annexation agreements expired in December 2015. Per the terms of the agreements, the respective owners are deemed to have properly filed with the City a petition consenting to voluntary annexation of the respective properties to be completed upon or after the end of the term. Mr. Jim Sanders, president of the Board of Directors for Hurricane Creek Country Club (HCCC) spoke to Council regarding delaying the annexation of HCCC. See exhibit A. Mayor Crist thanked Mr. Sanders for his comments and told him to get in touch with City Manager Sanders after the meeting. Mayor Crist opened the Public Hearing at 7:50 p.m.
No Comments.
Mayor Crist closed the Public Hearing at 7:50 p.m .
9. Consider/Discuss/Action on a Resolution instituting Annexation
proceedings and setting the dates, times and places for public
hearings for the annexation of a 32.295 acre tract of land located in
the Henry Smith Survey, Abstract No. 0823. (Maurice Schwanke)
RESOLUTION NO. 2016-03-153 -A RESOLUTION INSTITUTING
ANNEXATION PROCEEDINGS AND SETTING THE DA TES,
TIMES AND PLACES FOR PUBLIC HEARINGS FOR THE
ANNEXATION OF 32.295 ACRES OF LAND LOCATED IN THE
HENRY SMITH SURVEY, ABSTRACT NO. 0823; AND DIRECTING
THE CITY MANAGER TO OFFER ON BEHALF OF THE CITY TO
MAKE A DEVELOPMENT AGREEMENT WITH THE OWNERS OF
PROPERTY WITHIN THE AREA PROPOSED FOR ANNEXATION.
MOTION: Mayor Crist moved to approve. Council Member Bryan
seconded. Motion carried 6-1. Council Member Beazley opposed.
10.Consider/Discuss/Action regarding a Resolution approving the
First Agreement Amending the Subdivision Improvement
Agreement for Anna Crossing Phase 1A. (Maurice Schwanke)
RESOLUTION NO. 2016-03-154 -A RESOLUTION OF THE CITY
OF ANNA , TEXAS APPROVING THE FIRST AGREEMENT
AMENDING THE SUBDIVISION IMPROVEMENT AGREEMENT
FOR ANNA CROSSING PHASE 1A.
MOTION: Council Member Barnes moved to approve. Council Member
Beazley seconded. Motion carried 7-0.
11. Consider/Discuss/Action regarding an Ordinance adding a new
Section 7 to Part II, Article 29 of the Anna City Code of Ordinances;
March 22, 2016 3
CC Regular Session Minutes
and Amending Part 111-D (Sign Regulations) of the Anna City Code of Ordinances, Section 12 "Political Signs". (City Attorney) ORDINANCE NO. 716-2016 -AN ORDINANCE OF THE CITY OF ANNA, TEXAS ADDING A NEW SECTION 7 TO PART II, ARTICLE 29 OF THE ANNA CITY CODE OF ORDINANCES; AMENDING PART 111-D (SIGN REGULATIONS) OF THE ANNA CITY CODE OF ORDINANCES, SECTION 12 "POLITICAL SIGNS"; PROVIDING FOR A PENAL TY FOR VIOLATION OF THIS ORDINANCE; PROVIDING FOR SAVINGS, REPEALING AND SEVERABILITY CLAUSES; PROVIDING FOR PUBLICATION OF THE CAPTION HEREOF AND AN EFFECTIVE DA TE
MOTION: Council Member Burr moved to approve. Council Member
Barnes seconded . Motion carried 7 -0.
12. Consider/Discuss/Action regarding an Ordinance adopting a Hotel
Occupancy Tax (HOT) (Clayton Fulton)
ORDINANCE NO. 717-2016 -AN ORDINANCE OF THE CITY OF
ANNA, TEXAS, AMENDING THE CODE OF ORDINANCES, CITY
OF ANNA, TEXAS, PART II, ARTICLE 57 (TAXATION), BY
ADOPTING ARTICLE 57, SECTION 2 (HOTEL OCCUPANCY TAX)
TO INCLUDE ALL COSTS AND FEES CHARGED TO HOTEL
OCCUPANTS FOR THE USE, POSSESSION, OR THE RIGHT TO
USE OR POSSESSION OF A HOTEL ROOM; PROVIDING FOR A
$500 PENAL TY FOR DELINQUENCY; PROVIDING FOR
SAVINGS, SEVERABILITY, AND REPEALING CLAUSES; AND
PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Council Member Barnes moved to approve. Council Member
Beazley seconded. Motion carried 7-0.
13. Briefing regarding Fire Department Assistance to Firefighters
SAFER Grant Application. (Chief Gothard)
This AFG SAFER grant would provide for hiring two additional
firefighters to work on shift assignments and assist with call loads during
staffing shortages. The additional staffing will begin providing needed
staffing levels for the future.
1. (2) Firefighter Positions: For a period of two-years, the AFG SAFER
grant would fund the salary and benefits of two firefighters to work
and provide firefighting job performance duties. If awarded this grant,
the City will be responsible for funding uniforms and equipment
necessary for the new firefighter positions (approx. $9,000) out of the
General Fund. Additional cost would be minimal for items such as
replacement uniforms, training tuition, etc.
March 22, 2016 4
CC Regular Session Minutes
At the end of the two-year period, in FY 19 the Fire Department budget would need to include funding for the full-time positions at a budgeted amount of approximately $132,926. The consensus of the Council was for Chief Gothard to proceed with applying for the grant. 14. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental
body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with Chapter 551 of the Government
Code (Tex. Gov't Code §551.071 ).
b. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072); acquisition of right-of-way,
easements, and land for municipal facilities.
The Council further reserves the right to enter into closed session at any
time throughout any duly noticed meeting under any applicable exception
to the Open Meetings Act.
No executive session .
15. Consider/Discuss/Action on any items listed on the posted agenda or
any closed session occurring during this meeting, as necessary.
MOTION: Council Member Dowd moved to take no action. Council
Member Lovato seconded. Motion carried 7-0.
16.Adjourn.
MOTION: Council Member Beazley moved to adjourn. Mayor Crist
seconded. Motion carried 7-0 .
Mayor Crist adjourned the meeting at 8 :08 p.m.
ATTEST: c
City Secretary Carrie L. Smith
March 22 , 2016 5
CC Regular Session Minutes
City Council Minutes March 22, 2016 Exhibit A Anna City Council March 17, 2016 Dear Anna City Council Members, my name is Jim Sanders. I am president of the Board of Directors for Hurricane Creek Country Club (HCCC). I am writing this letter to outline the points I would like to make in next
Tuesday's open Council Meeting. Greg Morrison, our club manager, and
myself are planning on attending that meeting. We will be happy to answer
any questions you have.
As the original five-year delay in our annexation has expired, we understand
you are going through the steps necessary to decide if Hurricane Creek
Country Club is to be arinexed.
The points below are in support of our position that, while we understand we
will eventually be annexed, the timing is not right for HCCC and possibly
for Anna. We are not making a case for 'if we are to be annexed. We are
merely trying to influence the 'when' we will be annexed by requesting an
additional five-year extension.
Hurricane Creek and Anna are in position to benefit from each other. We
are likely one reason that people would consider moving to Anna and as the
city continues to grow it adds to our ability to attract new members.
Since 2006, 600 golf courses have closed nationwide. In Collin and
Grayson counties, three have closed including Northern Challenge, Golf
Club of McKinney, and Grayson County. We know of two others that are
having serious financial issues.
With all the rain we experienced, 2015 was a bad year 'for golf courses. We
had at least two months with all-time record low play. This is also
compounded by the lengthy and continued construction on Hwy 7 5.
Hurricane Creek Country Club is a member owned club that currently has
about 500 charter members. In the early 2000's, we had as many as 600.
We will be happy to produce our auditor's report showing that we lost
$29.5k in 2015 and $25.4k in 2014. We are hoping to break even in 2016.
March 22 , 2016
CC Regular Session Minutes
6
Annexing HCCC now will cause an additional financial burden on our club. Included in these charges are (estimated): • Addition Property Taxes. $14k • Additional Sales Tax. Likely around $50k • Fees for security monitoring and other city services • Not burning will mean buying a wood chipper and disposal costs. I'm sure there are other expenses that we don't yet understand. To add what could be close to $75k -$100k to our very tight budget now, would be
devastating to our club.
Why would the timing be better in five years?
• The Hwy 7 5 expansion, which will initially have a negative impact on
or club's ability to attract new members, will be finished.
• Anna will have grown, allowing us to grow with it.
• Projects such as the Villages of Hurricane Creek might very well
bring new potential members.
• We have a new internal marketing program that will need some time
to start helping us get on our feet.
Assuming the combination of these activities get us to a membership level of
between 550 and 600, we are then a very health, vibrant club.
In summary, we are requesting a five-year extension before annexation.
Myself, our Club Manager, and possibly a couple other Board Members will
be there Tuesday to ask you to consider our request and to answer your
questions. I will have a copy of our audited financials at that time.
Thank you,
Jim Sanders
President, Board of Directors
Hurricane Creek Country Club
March 22, 2016
CC Regular Session Minutes
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