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Home My WebLink AboutRes 2024-01-1583 Agreement with Lee Engineering for Gateway Signs on US 7514kWLD]y_1.IZrim 12 N_!,i RESOLUTION NO. 20 2 4 -01-19 a 3 A RESOLUTION OF THE CITY OF ANNA, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH LEE ENGINEERING FOR THE DESIGN OF GATEWAY SIGNS ON US 75IN THE CITY OF ANNA, TEXAS AS SHOWN IN EXHIBIT "A" ATTACHED HERETO, IN THE AMOUNT NOT TO EXCEED FIFTY-FOUR THOUSAND NINE -HUNDRED SEVENTY DOLLARS ($54,970); AND PROVIDING FOT AN EFFECTIVE DATE. WHEREAS. the City of Anna completed a wayfinding study in 2023 to identify strategies and projects to improve directional signage and aesthetics in and around the community; and WHEREAS.. the City requested a proposal from Lee Engineering for professional services associated with the design of proposed improvements at key gateway locations identified in the wayfinding study: and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Authorization of Payment and Funding. That the City Council of the City of Anna hereby authorizes the City Manager to execute a professional services agreement for the design of gateway signs on US 75, in an amount not to exceed $54,970, for the City of Anna. Texas That funding for the purchase shall come from the FY2024 Street Department Budget. PASSED AND APPROVED by the City Council of the City of Anna. Texas on this gtti day of January 2024. ATTEST: City Secretary, Carrie Land 1913 APPROVED: Mayor. Nate Pike rLa manac;tinc January 4, 2024 Taylor Lough Assistant City Manager City of Anna 120 W. 7th St. Anna, TX 75409 ARIZONA NEW MEXICO OKLAHOMA TEXAS RE: PROPOSAL FOR THE CITY OF ANNA WAYFINDING PROGRAM — PHASE 2, TASK 2: US 75 GATEWAY SIGNS DESIGN DEVELOPMENT, PLANNING DOCUMENTATION Dear Ms. Lough: Thank you for the opportunity to be considered for Phase 2 of the Anna, TX Wayfinding Program. This phase of work will focus on the US 75 Gateway concepts developed during Phase 1. This effort will include design, planning, documentation, and structural engineering. We assume that Lee Engineering and MERJE are the team's core members for this task order. For all other consultants, such as electrical engineering, landscape architecture, lighting, surveyor, and civil engineering, we understand that the City will contract separately as needed with the City's on -call consultants. SCOPE OF WORK The scope of work includes the following elements: 1) Design Development 2) Documentation 3) Bid Assistance & Review 4) Construction Administration For this effort, only the following sign types will be designed and planned: • Directional Signs to Parks • Park Identifications Signs and Kiosks • Secondary City Gateway Signs TASK 1: DESIGN DEVELOPMENT TASK 1.1 Site survey the locations with City Representatives and the Project Team. (TRIP #1) TASK 1.2 Based on the approved designs developed during the Concept phase, CONSULTANT shall refine and revise selected design options. This will include finalizing functional aspects of the sign elements, size, materials, process, contrasts, hardware, and physical elements. This will include coordination with a structural engineer. 3030 LBJ Freeway, Suite 1660, Dallas, TX 75234 (972) 248-3006 1 www.leeengineering.com Page 1 of 5 TASK 1.3 Working with the project team, develop site plans, update illustrations and photo -renderings. Design elements will include signage, lighting, and landscaping. TASK 1.4 Prepare and coordinate full-size mock-ups and sample materials TASK 1.5 Submit "design development" drawings to fabricators for preliminary pricing and constructability reviews. Value engineer if necessary. TASK 1.6 Develop Design Development Budget and Project Phasing Plan: The Project Phasing Plan will identify the cost for fabrication, installation, and maintenance of the sign project. TASK 1.7 Present elements for final review and approval. TASK 1.8 Final Design Adjustments TASK 1.9 Present final designs and project costs to the City Council for approval. (TRIP #2) TASK 1 Deliverable: Design Development package, which will provide general information regarding material, color, finish, typography installation, and sign size. We will also provide a preliminary budget for the project. A maximum of 1 formal presentation (City Council / In -Person). TASK 1 POTENTIAL TASKS OF CITY'S OTHER CONSULTANTS (Not in Lee Engineering Contract) Civil Engineer/Landscape Design • Site Survey • Boundary Survey • Site Lighting / Electrical Engineering Coordination • Landscape Design (60% Design Development) • Utility Research & Base Map (Civil Engineering) • Preliminary Grading Studies (Civil Engineering) • Project Coordination & Meetings, including all coordination with TxDOT Lighting Design • Prepare Design Studies o Prepare Schematic Design Package o Refine Design and Prepare Electric Lighting Calculations • Prepare Luminaire Schedule and Product Sheets o Prepare a preliminary Control Intent Narrative and Zoning Diagrams Electrical Engineer • Site survey of the existing installation areas • Coordinate with Lighting Designer TASK 2: CONSTRUCTION DOCUMENTS (US 75 GATEWA SIGNAGE ONLY) TASK 2.1 Prepare Design Intent Drawings (Signage Elements): indicating material specifications for all sign types, illustrating the size, typeface, graphic elements, colors, letter spacing, materials, finishes, construction details, and installation methods. LCCCI onrcC:vine Page 2of5 TASK 2.2 Technical Specifications describing materials, products, submittals, coordination, execution, quality assurance, installation, etc. TASK 2.3 Provide Final Budget and Project Phasing Plan TASK 2 Deliverables: The Design Intent Drawings shall provide the owner with a guide to implementing a consistent sign program throughout the Campus. TASK 2 POTENTIAL SUB -CONSULTANTS ASSOCIATED TASKS (Not in Lee Engineering Contract) Civil Engineer/Landscape Design • 100 % Construction Drawings (Landscape Architecture) • Final Construction Drawings (Landscape Architecture) • Boundary Survey • Site Lighting / Electrical Engineering Coordination Lighting Design • Coordinate with Sign Design and Landscape Architecture • Design, coordination, and evaluation of in-house mock-ups • Update Luminaire Schedule • Prepare general specification Section 26 5113 Architectural Luminaires • Prepare updated Lighting Control Intent Zoning Diagrams. • Prepare an updated Lighting Control Narrative • Assist with the evaluation of a cost estimate • Review / Comment on Construction Documents Electrical Engineer • Prepare construction drawings showing power circuits, controls, conduits, and wires. • Prepare required details for installation • Prepare a partial single -line diagram as required. • Prepare electrical specifications in drawing format. TASK 3: BID ASSISTANCE REVIEW & CONSTRUCTION ADMINISTRATION TASK 3.1 Bid Review Assistance • Prepare minimum requirements for qualification of bidders • Provide a list of fabricators and contractors. • Attend bid meeting (via teleconference) • Provide clarification or addendum to bidders • Review bids and provide recommendations Note: The owner shall coordinate all bid process tasks, including advertising, administration, receiving of bids, and tabulating bid results. LEE Encoinamne Page 3 of 5 TASK 3.2 Construction Administration Lee Engineering Team shall act as an agent of the City and perform the following tasks: • Review shop drawings & samples prior to fabrication • Confer with fabricators • Attend construction meetings (via teleconference) • In -field review of locations (1 Day) • Review of the installation (1 Day) TASK 3 Deliverable: Upon substantial completion of the signage and punch list (on -site), all items must be completed and corrected before final acceptance by the Owner. COMPENSATION Thank you for considering MERJE for the development of the Anna Wayfinding Program. We are deeply appreciative of this opportunity, and based on the scope of the project, your requirements, and the services outlined in our Project Approach, we propose the following Compensation: Tak Fee 1. Design Documentation $9,360 Lump Sum 2. Construction Documents $28,770 Lump Sum 3. Bidding & Construction Administration $12,340 Lump Sum Reimbursable $4,500.00 Total Phase 2 — Park and Secondary Gateway Signs $54,970.00 ADDITIONAL SERVICES The following items are potential additional services, and if authorized by the City of Anna, a separate proposal will be developed to address a specific project requirement. • Meetings/presentations beyond the quantity identified in this proposal. • Structural, electrical, or civil engineering • Interpretive signage for historical areas (scope, quantity to be determined) • Historic markers or special historic walking tour (scope, quantity to be determined) • Design of print material design, websites, or other non-signage wayfinding tools • Design of wall murals, super graphics, or other sign types outside the agreed -upon menu • Landscape or lighting design • Documentation and specification of highway guide signs • Trail or Bicycle Signage • Mobile phone applications and any other digital wayfinding tools. REIMBURSABLE EXPENSES Reimbursable expenses, not to exceed the amounts identified per Phase, without prior written approval, are in addition to the basic compensation outlined above and will be billed to the client at 1.10 as incurred by LEE and our consultants in the interest of the project. These expenses include, but are not limited to: CADD machine plots, photocopies, travel (a total of 3 trips to Anna), airfare, lodging, meals, fares, tolls, auto rental, LEE EnceinEminco Page 4 of 5 parking, art materials, foam -core mock-ups, first-class mail, special overnight mail and delivery services, and messenger services. Costs of services such as fabrication of models or mock-ups, renderings, printing, and cost of sign permits or plan reviews will be considered reimbursable expenses. We appreciate you considering the Lee Engineering team to provide professional services for this project. If you have any questions, please get in touch with me at (972) 948 1009. Thank you very much for the opportunity. We look forward to working with you on this project. Sincerely, Dharmesh Shah, PE, PTOE Lee Engineering, LLC LEE r:nanCC:vinc Page 5 of 5