HomeMy WebLinkAboutRes 2024-01-1584 Agreement with Lee Engineering for Wayfinding Signs in Public Parks and ROWCITY OF ANNA, TEXAS
RESOLUTION NO. ZQZ4 -d1- 1 5;94
A RESOLUTION OF THE CITY OF ANNA, TEXAS, AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH
LEE ENGINEERING FOR THE DESIGN and IMPLEMENTATION PLANNING OF
WAYFINDING SIGNS IN PUBLIC PARKS AND ALONG PUBLIC RIGHTS -OF -WAY IN
THE CITY OF ANNA, TEXAS AS SHOWN IN EXHIBIT "A" ATTACHED HERETO, IN
THE AMOUNT NOT TO EXCEED SEVENTY-NINE THOUSAND TWO -HUNDRED
NINETY DOLLARS ($79,290); AND PROVIDING FOT AN EFFECTIVE DATE.
WHEREAS.. the City of Anna completed a wayfinding study in 2023 to identify strategies
and projects to improve directional signage and aesthetics in and around the community;
and
WHEREAS, the City requested a proposal from Lee Engineering for professional services
associated with the design of proposed public signage within parks and along public
rights -of -way in key locations identified in the wayfinding study; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Authorization of Payment and Funding.
That the City Council of the City of Anna hereby authorizes the City Manager to execute
a professional services agreement for the design of public wayfinding signs, in an amount
not to exceed 579.290, for the City of Anna. Texas
That funding for the purchase shall come from Park Development Funds.
H
PASSED AND APPROVED by the City Council of the City of Anna. Texas on this q+
day of January 2024.
ATTEST:
City Secretary. Carrie Land
1913
APPROVED:
6
. Nate Pike
rImanErc:inc
January 4, 2024
Taylor Lough
Assistant City Manager
City of Anna
120 W. 7th St.
ARIZONA
NEW MEXICO
OKLAHOMA
TEXAS
Anna, TX 75409
RE: PROPOSAL FOR THE CITY OF ANNA WAYFINDING PROGRAM — PHASE 2: Park Identification and
Secondary Gateway Signs: DESIGN DEVELOPMENT, PLANNING DOCUMENTATION
Dear Ms. Lough:
As we have discussed, with the completion of the Wayfinding Analysis and Schematic Design, we can move
on to the Design, Planning, and Documentation phase of the project. The Master Plan provides a solid
understanding of the issues and scope of the project, and based on this information, we have developed
the following Methodology and Compensation to complete the project through to Documentation.
We assume that for this task order, Lee Engineering and MERJE are the team's core members, and we will
not need any other subconsultants. While some ROW and utilities information may be needed, we have
assumed that the City's on -call surveyor can provide this information.
For this effort, only the following sign types will be designed and planned:
• Directional Signs to Parks
• Park Identifications Signs and Kiosks
• Secondary City Gateway Signs (Excluding US 75 Gateway Signs)
METHODOLOGY
PHASE I Task 1 Wayfinding Analysis (completed January 2020)
Task 2: Schematic Design (completed January 2020)
Based on the Anna, TX Wayfinding Analysis and approved Schematic Designs, the following tasks will be
completed during Phase 2.
3030 LBJ Freeway, Suite 1660, Dallas, TX 75234
(972) 248-3006 1 www.leeengineering.com Page 1 of 5
PHASE II: DESIGN & PLANNING
Task 1 Programming (Sign Location Plans & Message Schedule)
Task 1.1 Prepare preliminary sign location plans and typical messages.
Task 1.2 Site check (drive by) locations for appropriateness, available space, and general
conditions. Note: this does not include detailed field mark -outs. (included in TRIP #1)
Task 1.3 Preliminary Submittal of a message schedule and sign location plans for review and
approval by city representatives (Submittal #1). Client internal review only.
The Message Schedule shall also include notes indicating which existing wayfinding signs
need to be removed, replaced, or relocated.
Task 1.4 Secondary Submittal will include a revised message schedule and sign location plan for
review and approval by city representatives and each destination. (Submittal #2). Client
and TxDOT internal review only.
Task 1.5 Submit revised Sign Location Plans to Client representatives and other required
agencies.
Task 1 Deliverables: Based on working meetings and field surveys, a sign location plan and message schedule
will be developed (and submitted for final approval.
Task 2 Design Development
Task 2.1 Based on comments received during the Schematic Design phase, MER1E shall refine or
revise the selected design option. (OPTION 4)
Task 2.2 Finalize functional aspects of the program, size, materials, contrasts, nomenclature,
typography, symbols, hardware, architectural elements, and placement requirements.
Task 2.3 Submit "design development" drawings to fabricators for preliminary pricing and
constructability reviews. Value engineer if necessary.
Task 2.4 Receive preliminary cost estimates from fabricators.
Task 2.5 Present to the Steering Committee (Sub Committee) for review and approval. This
includes Community Review #2 (Virtual Meeting)
Task 2.6 Present to City Council review and final approval (Virtual). This presentation will also
include the original 3 design options to illustrate the process the Sub -Committee has
gone through.
Task 2 Deliverable: Design Development package, which will provide general information regarding
material, color, finish, typography installation, and sign size.
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Task 3 Design Intent Drawings (Bid Documents)
For this effort, only the following sign types will be documented:
• Directional Signs to Parks
• Park Identifications Signs and Kiosks
• Secondary City Gateway Signs
Task 3.1 Prepare Documentation drawings indicating material specifications for all sign types,
illustrating the size, typefaces, graphic elements, pictograms, letter spacing, materials,
finishes, construction details, installation methods, colors, and locations.
Task 3.2 Technical Specifications describing materials, products, submittals, coordination,
execution, quality assurance, installation, etc.
Task 3.3 Site Check and Prepare Final Sign Location Plans (TRIP #2) (2 people).
Task 3.4 Prepare Plans for TXDOT submittal and review (maximum 2 revisions).
Task 3.5 Prepare final cost estimate based on final design and sign counts.
The Graphics Sign Standards Manual developed during this phase of work will provide the City of Anna with a
comprehensive guide to implementing a consistent sign program. This document also provides the Sign
Location Plans and drawings necessary for TXDOT approvals.
PHASE III. IMPLEMENTATION
Task 4 Bidding & Construction Administration (The City shall issue bids)
BID ANALYSIS
• Prepare minimum requirements for qualification of bidders
• Provide a list of fabricators
• Attend bid meeting (via teleconference)
• Provide clarification or addendum to bidders
• Review bids and provide recommendations
CONSTRUCTION ADMINISTRATION
• Review shop drawings & samples prior to fabrication
• Confer with fabricators
• Attend construction meetings (via teleconference)
• In -field review of locations (2 days) (TRIP #3) (1 person)
• Review of the installation (2 days)
Upon substantial completion of the signage, a punch list (on -site) of all items that must be
completed and/or corrected before final acceptance by the city.
LEEEnonrcERinlow
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Task 4 Deliverables: Punch -list document, hard copies, and electronic files of all necessary
information and drawings.
Provide a final maintenance and management plan.
COMPENSATION
Thank you for considering MER1E for the development of the Anna Wayfinding Program. We are deeply
appreciative of this opportunity, and based on the scope of the project, your requirements, and the services
outlined in our Project Approach, we propose the following Compensation:
Tak
Fee
1. Programming (Sign Location Plans & Message Schedule)
$14,100 Lump Sum
2. Design Development
$11,980 Lump Sum
3. Design Intent Drawings (Bid Documents)
$28,560 Lump Sum
4. Bidding & Construction Administration
$18,200 Lump Sum
Reimbursable
$6,500.00
Total Phase 2 — Park and Secondary Gateway Signs
$79,290.00
ADDITIONAL SERVICES
The following items are potential additional services, and if authorized by the City of Anna, a separate
proposal will be developed to address a specific project requirement.
• Meetings/presentations beyond the quantity identified in this proposal.
• Structural, electrical, or civil engineering
• Interpretive signage for historical areas (scope, quantity to be determined)
• Historic markers or special historic walking tour (scope, quantity to be determined)
• Design of print material design, websites, or other non-signage wayfinding tools
• Design of wall murals, super graphics, or other sign types outside the agreed -upon menu
• Landscape or lighting design
• Documentation and specification of highway guide signs
• Trail or Bicycle Signage
• Mobile phone applications and any other digital wayfinding tools.
OPTIONAL SERVICES (NOT INCLUDED IN THE SCOPE OF WORK)
Orientation Map $8,200
Trails (Sign Location Planning) TBD
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REIMBURSABLE EXPENSES
Reimbursable expenses, not to exceed the amounts identified per Phase, without prior written approval, are
in addition to the basic compensation outlined above and will be billed to the client at 1.10 as incurred by
LEE and our consultants in the interest of the project. These expenses include, but are not limited to: CADD
machine plots, photocopies, travel (a total of 3 trips to Anna) , airfare, lodging, meals, fares, tolls, auto rental,
parking, art materials, foam -core mock-ups, first-class mail, special overnight mail and delivery services, and
messenger services.
Costs of services such as fabrication of models or mock-ups, renderings, printing, and cost of sign permits or
plan reviews will be considered reimbursable expenses.
We appreciate you considering the Lee Engineering team to provide professional services for this project. If
you have any questions regarding the above, do not hesitate to get in touch with me at (972) 9481009.
Thank you very much for the opportunity. We look forward to working with you on this project.
Sincerely,
Dharmesh Shah, PE, PTOE
Lee Engineering, LLC
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