HomeMy WebLinkAbout2024-01-23 Work Session & Regular Meeting MinutesCity Council Work Session
Meeting Minutes
THE ( llY Of -
Anna Tuesday, January 23, 2024 @ 5:30 PM
Anna Municipal Complex - Council Chambers
120 W. 7th Street, Anna, Texas 75409
The City Council of the City of Anna met in a Closed Session at 5:30 PM, on January 23,
2024, at the Anna Municipal Complex - Council Chambers, 120 W. 7th Street, to consider
the following items.
1. Call to Order, Roll Call, and Establishment of Quorum.
Mayor Pro Tern Miller called the meeting to order at 5:30 PM.
Members Present:
Mayor Pro Tern Lee Miller
Deputy Mayor Pro Tern Randy Atchley
Council Member Elden Baker
Council Member Pete Cain
Members Absent:
Mayor Nate Pike
Invocation and Pledge of Allegiance.
Council Member Baker led the Invocation and Mayor Pro Tern Miller led the
Pledge of Allegiance.
2. Closed Session (Exceptions).
Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed
Session to discuss any items listed or referenced on this Agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar
of Texas clearly conflicts with Chapter 551 of the Government Code (Tex.
Gov't Code §551.071).
b. Discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072).
C. Discuss or deliberate Economic Development Negotiations: (1) To discuss
or deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay,
or expand in or near the territory of the City of Anna and with which the City
is conducting economic development negotiations; or (2) To deliberate the
offer of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087).
d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074).
MOTION: Council Member Baker moved to enter closed session. Council
Member Atchley seconded. Motion carried 4-0.
Mayor Pro Tern Miller recessed the meeting at 5:32 PM.
Mayor Pro Tem Miller reconvened the meeting at 6:00 PM.
3. Consider/Discuss/Action on any items listed on any agenda - work session, regular
meeting, or closed session - that is duly posted by the City of Anna for any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
No action was taken.
4. Adjourn.
Mayor Pro Tern Miller adjourned the meeting at 6:00 PM.
the_125Jay of February 2024
ATTEST: �* �y�' , *� Mayor Pro Tem Miller
City Secretary Carrie L. Land
Regular City Council Meeting
Meeting Minutes
THE CITY OF
Anna Tuesday, January 23, 2024 @ 6:00 PM
Anna Municipal Complex - Council Chambers
120 W. 7th Street, Anna, Texas 75409
The City Council of the City of Anna met on January 23, 2024 at 6:00 PM in the Anna
Municipal Complex -Council Chambers, located at 120 W. 7th Street, to consider the
following items.
1. Call to Order, Roll Call, and Establishment of Quorum.
Mayor Pro Tern Miller called the meeting to order at 6:01 PM.
Members Present:
Mayor Pro Tern Lee Miller
Deputy Mayor Pro Tern Randy Atchley
Council Member Kevin Toten
Council Member Stan Carver
Council Member Elden Baker
Council Member Pete Cain
Members Absent
Mayor Nate Pike
2. Invocation and Pledge of Allegiance.
Done during work session.
3. Neighbor Comments.
No comments.
4. Reports.
5. Work Session.
a. Presentation from JPI (Jefferson on the Outer Loop). (Planning Manager
Lauren Mecke)
The developer was looking for feedback from City Council regarding their
proposed development.
6. Consent Items.
MOTION: Council Member Toten moved to approve items 6.a.-d. Council
Member Cain seconded. Motion carried 6-0.
a. Approve City Council Meeting Minutes for January 9, 2024. (City Secretary
Carrie Land)
b. Review Minutes of the December 7, 2023, Joint Community Development
Corporation and Economic Development Corporation Board Meetings.
(Interim Director of Economic Development Bernie Parker)
C. Review Monthly Financial Report for the Month Ending December 31, 2023.
(Budget Manager Terri Doby)
d. Approve a Resolution Adopting the Anacapri Public Improvement District
Improvement Area #2A Funding And Reimbursement Agreement. (Interim
Director of Economic Development Bernie Parker)
The City Council approved a Development Agreement with Megatel in
October 2021 and created the AnaCapri Public Improvement District on
April 12, 2022. The City council approved on April 11, 2023 a resolution
approving a reimbursement agreement with Megatel for the AnaCapri
Public Improvement District Area #1.
Staff recommended that the City Council approve this item that includes a
Resolution approving a Reimbursement Agreement with Megatel for the
AnaCapri Public Improvement District to develop the Improvement Area
#2A Assessed Property and be reimbursed for a specified portion of the
public improvement projects using the Bond Proceeds.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A
RESOLUTION ADOPTING THE ANACAPRI PUBLIC IMPROVEMENT
DISTRICT IMPROVEMENT AREA #2A FUNDING AND
REIMBURSEMENT AGREEMENT
7. Items For Individual Consideration.
a. Consider/Discuss/Action on a Resolution amending the Development
Agreement pertaining to the building materials requirement within Anacapri.
(Planning Manager Lauren Mecke)
The Anacapri development standards were established by Development
Agreement (Resolution No. 2020-12-831) in 2020 as the developer was in
the process of purchasing the land. The developer is requesting to make
changes to their Development Agreement pertaining only to the non-
residential buildings and the garage door requirements for single-family
dwellings, detached. The applicant has provided a letter from their architect
to describe the Caribbean architectural style desired for the non-residential
buildings and provided an example of how an embossed metal garage door
can achieve a similar appearance to a wood door.
If the City Council is in favor of amending the Development Agreement, staff
recommended language as outlined below (deletions in struck through red
font and additions in underlined green font).
Nonresidential Buildinas
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D. A maximum ef 100% of any exposed exteFier wall may GGRSOSt of ElFS
A. Buildings shall utilize the architectural style and materials of Caribbean
architecture in accordance with Exhibit 3.
B. Where the function of an individual business, or the recognized identity
of a brand dictates a specific style, image, or building material associated
with that company, the masonry provision may be modified; however, the
development shall maintain harmony in terms of overall project design and
appearance, and such design shall be subject to approval by the City
Council after recommendation from the Planning & Zoning Commission.
Single -Family Residence Buildings (SF-60 and SF-Z)
A. Except as noted below, the exterior walls (excluding windows and doors)
on the first -floor front elevation of any structure shall be 90 percent masonry
and 80 percent on the second -floor front elevation. The total cumulative
surface area of the remaining exterior walls (excluding windows and doors)
shall be 80% masonry.
B. A maximum of 10% of any exposed exterior wall may consist of EIFS.
C. Second floor Dutch gable roof elements are not required to be masonry
if set back at least 3 feet from the first -floor front elevation vertical plane.
D. The masonry standards that apply to the front elevation of a structure as
described in subsection (A) above shall also apply to any exterior walls on
a structure that are: (i) adjacent to and face a public street or right-of-way;
or (ii) visible from and located immediately adjacent to a public park,
reserved open space or neighborhood common area, or an undeveloped
flood hazard or drainage area that is also adjacent to a public street.
E. Roofing materials of a structure may only consist of architectural asphalt
shingles (including laminated dimensional shingles), clay and concrete tile,
metal shingles, mineral -surfaced row roofing, slate and slate -type shingles,
wood shingles, wood shakes or an equivalent or better product as
compared with said materials. Should architectural shingles be used as
roofing material, said shingles shall be accompanied with a minimum 25-
year warranty. Under no circumstance shall three -tab shingles be used as
roofing material.
F. Garages
All 9aFages must also nGC)rperate weed Glad (E)F equivaleRt) gaFage dGOFS
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1. All garage doors must be:
i. Wood clad (or equivalent) garage doors,
ii. Wood composite doors, or
iii. Embossed single metal garage door with an appearance and/or
color similar to a wood door as depicted in Exhibit 4.
2. All garage doors shall contain at least two of the following enhancements
i. Two single garage doors (in lieu of double doors);
ii. Decorative windows;
iii. Decorative hardware;
iv. Garage door recessed a minimum of 12 inches from the garage
face;
v. Cast stone surround.
vi. Eight -foot tall garage doors.
G. All doors on the font facade of a residence shall be constructed of wood,
iron, glass, and/or architectural fiberglass.
MOTION: Council Member Toten moved to approve. Council Member
Carver seconded. Motion carried 6-0.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A
DEVELOPMENT AGREEMENT WITH ANACAPRI LAGUNA AZURE LLC
RELATING TO DEVELOPMENT AND DESIGN REGULATIONS FOR A
MUTI-USE DEVELOPMENT GENERALLY LOCATED ON THE EAST AND
WEST SIDES OF FUTURE FERGUSON PARKWAY, NORTH OF
HACKBERRY DRIVE, AND SOUTH OF MANTUA ROAD.
b. Conduct a Public Hearing/Consider/Discuss/Action on an Ordinance to
amend an existing Planned Development (Ord. No. 887-2020) on 341±
acres generally located on the east and west sides of future Ferguson
Parkway, north of Hackberry Drive and south of County Road 371.
(Planning Manager Lauren Mecke)
The applicant submitted a withdrawal letter pertaining to their zoning
request.
C. Consider/Discuss/Action to approve a Resolution approving a professional
services project order amending the master services agreement with Huitt-
Zollars for landscape architecture and park planning services for Anna
Crossing Park. (Assistant City Manager Greg Peters)
The City of Anna 2050 Parks/Open Space/Trails/Recreation Master Plan
identified the need for the City to develop an existing 28-acre parcel of
undeveloped park land within the Anna Crossing neighborhood. The
property is listed in the Master Plan as Anna Crossing Park, but a formal
naming process will be completed when the park is developed. The project
has been identified in the City's FY2023-2024 Capital Improvement Plan,
and received partial funding in the FY2023-2024 Budget.
Staff selected Huitt-Zollars from the City's 2021 RFQ Selection to perform
the planning and design work needed for the project. The scope includes
the following items:
• Public input processes with neighborhood meetings, Park Board
Meetings, and City Council Meetings to determine needs and solicit
feedback
• The development of a master plan for the park, showing proposed
amenities and phasing.
• Landscaping and irrigation system design.
• Services for platting, surveying, and geotechnical investigation are also
included in the scope.
• Preparation of construction documents for the final improvements.
The design portion of the project is expected to take nine to twelve months
to complete. Construction funding will be considered for next year's budget
during the FY2024-2025 Annual Budget process.
MOTION: Council Member Toten moved take no action. No one
seconded. Motion failed.
MOTION: Council Member Atchley moved to approve. Council Member
Baker seconded. Motion carried 5-1. Council Member Toten opposed.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A
PROFESSIONAL SERVICES PROJECT ORDER FOR DESIGN
SERVICES RELATED TO ANNA CROSSING PARK BY HUITT-ZOLLARS.
d. Consider/Discuss/Action on a Resolution awarding the Leonard Avenue
Extension project to ANA Site Construction. (CIP Manager Justin Clay)
As the city has grown, traffic congestion has increased in and around the
Anna Crossing neighborhood located off of State Highway 5 and Finley
Boulevard. The City of Anna Master Thoroughfare Plan shows a proposed
future arterial road connecting Leonard Avenue from the neighborhood to
the Collin County Outer Loop. With the addition of a new Middle School on
Leonard, the need for an improved arterial roadway network in this area has
continued to rise.
After receiving feedback from the community, developers, and elected
officials, the City increased the priority of constructing Leonard Avenue to
the south. In October of 2022 the City submitted the Leonard Avenue
Extension project to Collin County for consideration of receiving County
Bond Funds through their 2022 Collin County Call for Projects. The County
selected the project to receive a 70/30 match, with the City being
responsible for 30% of the cost of construction.
Design for the project was completed last year, and the project was bid for
construction. The bid opening was held on January 8, 2024. Three bids
were received, with the lowest bid from ANA Site Construction, LLC, in the
amount of $3,518,892.90. In order to account for unforeseen changes
during construction, Staff recommended including an 8% contingency in the
approved project budget. Upon review of all the information presented, Staff
determined that ANA Site Construction is qualified and capable of doing the
work and recommended awarding the project to them.
The project is included in the FY2023 - 2027 Capital Improvement Plan and
the FY2023-2024 Budget.
MOTION: Mayor Pro Tern Miller moved to approve. Council Member Toten
seconded. Motion carried 6-0.
A RESOLUTION OF THE CITY OF ANNA, TEXAS, AWARDING THE
LEONARD AVENUE EXPANSION PROJECT TO ANA SITE
CONSTRUCTION, LLC, IN THE AMOUNT NOT TO EXCEED THREE
MILLION EIGHT HUNDRED THOUSAND FOUR HUNDRED AND FOUR
DOLLARS AND THIRTY-THREE CENTS ($3,800,404.33), INCLUDING A
8% CONTINGENCY, WITH AN EFFECTIVE DATE
e. Consider/Discuss/Action on a Resolution awarding the Phase 2 Downtown
Utility Rehabilitation Project and Slater Creek Road Water Improvement
projects to ANA Site Construction. (CIP Manager Justin Clay)
The Downtown Utility Rehabilitation project includes improvements in
various locations throughout downtown Anna to upgrade the public
infrastructure as required for current uses and future development. The
Slater Creek Road water improvement project is for the replacement of an
undersized 1.5-inch water main with a new 6" water main and fire hydrants
in order to improve water flow and pressure for domestic use and firefighting
capability. The projects have been combined in order to obtain better pricing
through a larger volume of work. Both projects are being funded through the
American Recovery Act State and Local Government Fiscal Recovery Fund
(SLFRF).
The project was advertised for bid in December, and bids were opened on
January 11, 2024. Four bids were received, with the lowest bid submitted
by ANA Site Construction, LLC in the amount of $924,481. Staff
recommended a 15% contingency for the project due to the high potential
of unforeseen underground conflicts in both project locations. Staff
reviewed the qualifications and experience of ANA Site Construction, LLC,
and has also received a letter of recommendation from the design engineer
for the project. Staff recommended awarding the project to ANA Site
Construction in an amount not to exceed $1,063,153.15.
The projects are included in the FY2023-2024 Capital Improvement Plan
and FY2023- 2024 Budget.
MOTION: Council Member Carver moved to approve. Council Member
Toten seconded. Motion carried 6-0.
A RESOLUTION OF THE CITY OF ANNA, TEXAS, AWARDING THE
DOWNTOWN UTILITY IMPROVEMENT PHASE 2 PROJECT TO ANA
SITE CONSTRUCTION, LLC, IN THE AMOUNT NOT TO EXCEED ONE
MILLION SIXTY-THREE THOUSAND ONE HUNDRED AND FIFTY-
THREE DOLLARS AND FIFTEEN CENTS (1,063,153.15), INCLUDING A
15% CONTINGENCY, WITH AN EFFECTIVE DATE
8. Closed Session (Exceptions).
Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed
Session to discuss any items listed or referenced on this Agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar
of Texas clearly conflicts with Chapter 551 of the Government Code (Tex.
Gov't Code §551.071).
b. Discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072).
C. Discuss or deliberate Economic Development Negotiations: (1) To discuss
or deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay,
or expand in or near the territory of the City of Anna and with which the City
is conducting economic development negotiations; or (2) To deliberate the
offer of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087).
d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074).
9. Consider/Discuss/Action on any items listed on any agenda - work session, regular
meeting, or closed session - that is duly posted by the City of Anna for any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
No action taken.
10. Adjourn.
Mayor Pro Tern Miller,�d rrned the meeting at 7:23 PM.
on -13'h day of February 2024
ATTEST: * ' 1-1-�*O//Mavor Pro`` rn Miller
City Secretary Carrie L. Land