HomeMy WebLinkAbout2024-04-09 Work Session & Regular Meeting MinutesCity Council Work Session
Meeting Minutes
THE CITY OF
Anna Tuesday, April 9, 2024 @ 5:30 PM
Anna Municipal Complex - Council Chambers
120 W. 7th Street, Anna, Texas 75409
The City Council of the City of Anna met in a Closed Session on 4/9/2024 at 5:30 PM, in
the Anna Municipal Complex - Council Chambers, located at 120 W. 7th Street, to
consider the following items.
1. Call to Order, Roll Call, and Establishment of Quorum.
Mayor Pike called the meeting to order at 5:33 PM.
Members Present:
Mayor Nate Pike
Mayor Pro Tern Lee Miller
Council Member Kevin Toten
Council Member Stan Carver
Council Member Elden Baker
Council Member Pete Cain
Members Absent:
None
2. Closed Session (Exceptions).
Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed
Session to discuss any items listed or referenced on this Agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar
of Texas clearly conflicts with Chapter 551 of the Government Code (Tex.
Gov't Code §551.071).
b. Discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072).
C. Discuss or deliberate Economic Development Negotiations: (1) To discuss
or deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay,
or expand in or near the territory of the City of Anna and with which the City
is conducting economic development negotiations; or (2) To deliberate the
offer of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087).
d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074).
Council, Boards and Commissions
MOTION: Mayor Pike moved to enter closed session. Council Member
Toten seconded. Motion carried 6-0.
Mayor Pike recessed the meeting at 5:34 PM.
Mayor Pike reconvened the meeting at 6:03 PM.
3. Consider/Discuss/Action on any items listed on any agenda - work session, regular
meeting, or closed session - that is duly posted by the City of Anna for any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
No action taken.
4. Adjourn.
Mayor Pike adjourned the meeting at 6:03 PM.
ATTEST:
"� 1 1913
City Secretary Carrie L. Land F*
Approved o0he/23rd/d$y of April 2024
Nate Pike
Regular City Council Meeting
Meeting Minutes
Ilil c llYOI
Anna Tuesday, April 9, 2024 @ 6:00 PM
Anna Municipal Complex - Council Chambers
120 W. 7th Street, Anna, Texas 75409
The City Council of the City of Anna will meet on 4/9/2024 at 6:00 PM in the Anna
Municipal Complex -Council Chambers, located at 120 W. 7th Street, to consider the
following items.
1. Call to Order, Roll Call, and Establishment of Quorum.
Mayor Pike called the meeting to order at 6:04 PM.
Members Present:
Mayor Nate Pike
Mayor Pro Tern Lee Miller
Deputy Mayor Pro Tern Randy Atchley
Council Member Kevin Toten
Council Member Stan Carver
Council Member Elden Baker
Council Member Pete Cain
Members Absent:
None
2. Invocation and Pledge of Allegiance.
Council Member Cain led the Invocation and Pledge of Allegiance
3. At the request of the Developer, the Public Hearing has been rescheduled to
May 14th for an Ordinance to annex and zone one 11.2± acres and rezone
34.7± acres for a multifamily and commercial development. Generally located
at the northwest and northeast corners of E. Foster Crossing Road and
future S. Ferguson Parkway.
Closed Session (Exceptions).
Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed
Session to discuss any items listed or referenced on this Agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar
of Texas clearly conflicts with Chapter 551 of the Government Code (Tex.
Gov't Code §551.071).
b. Discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072).
C. Discuss or deliberate Economic Development Negotiations: (1) To discuss
or deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay,
or expand in or near the territory of the City of Anna and with which the City
is conducting economic development negotiations; or (2) To deliberate the
offer of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087).
MOTION: Mayor Pike moved to enter closed session. Council Member
Cain seconded. Motion carried 5-2. Mayor Pro Tem Miller and Deputy
Mayor Pro Tern Atchley opposed.
Mayor Pike recessed the meeting at 6:08 PM.
Mayor Pike reconvened the meeting at 6:40 PM.
4. Neighbor Comments.
Robert Hallberg spoke about the amount of Rental Homes in Anna, and
proposed that Council creates a Rental Housing Committee.
Council Member Stan Carver read an email from Kari Hudson, Hawaii Five
Sno. (Please see attachment)
5. Reports.
Council Member Toten gave a huge shout -out to the City Manager and all
staff for the Easter Eggstravaganza, and to Police and Fire for giving some
great entertainment with the Friday evening's Softball game. He also
thanked all of staff for the hard work they have been putting in for the last
few months.
6. Consent Items.
MOTION: Council Member Toten moved to approve items 6a.-d. Council Member
Baker seconded. Motion carried 7-0.
a. Approve City Council Meeting Minutes for March 26, 2024. (City Secretary
Carrie Land)
b. Review Minutes of the February 5, 2024 Planning & Zoning Commission
Meeting and March 3, 2024 Planning & Zoning Commission Meeting.
(Interim Director of Development Services Nader Jeri)
C. Review Minutes of the December 18, 2023, Special Called Diversity and
Inclusion Advisory Commission Meeting and the January 22, 2024,
Diversity and Inclusion Advisory Commission Meeting. (Assistant City
Manager Taylor Lough)
d. Approve a Resolution authorizing the City Manager to execute a Park
Development Fee Credit Agreement with Arden Park Owner TX LLC. (Parks
Planning & Development Manager Dalan Walker)
Arden Park is a development located on FM 455 east of Natural Springs
Park. The proposed trail construction is a segment of trail shown in the
Trails & Sidewalks Plan as a future trail in the Anna 2050 Parks Master
Plan.
Staff requested City Council authorize the City Manager to execute a Park
Development Fee Credit Agreement with Arden Park Owner TX LLC
(Developer). Under the Agreement, the Developer will design and construct
a trail along the entire southern edge of the Arden Park development that
will connect to an existing trail at the southeast corner of Natural Springs
Park. The park development fees owed by the Developer will be reduced
by the costs associated with the design and construction of the trail. The
remaining park development fees will be collected as each lot develops and
will be paid by each home builder at the time of permitting as described in
the current park development ordinance.
The Agreement is credit -based and will not involve reimbursement to the
Developer by the City. The Agreement essentially does two things. First, it
provides pedestrian access from the Arden Park development into Natural
Springs Park via an eight -foot wide concrete trail. Second, it expands the
City trail system in accordance with the 2050 Parks Master Plan.
Per the terms of the agreement, the park development fee owed by each
home builder on each lot will be reduced by the total cost of the trail design
and construction. The trail will be constructed before the lots along the
southern edge of the development are built due to limited access for
construction equipment. The developer has designed the trail and is ready
to begin construction.
This credit agreement will result in a reduction of Park Development fee
revenue equal to the cost of design and construction of the trail. It is less
costly, however, for the developer to construct the trail now than if the City
were to build it after all the homes along the southern edge of the
development were built, due to construction access limitations and
contractor mobilization costs. In addition, the balance of park development
fees due after construction of the trail will be deposited into the Park
Development Fund.
A RESOLUTION OF THE CITY OF ANNA, TEXAS, APPROVING A PARK
DEVELOPMENT FEE CREDIT AGREEMENT WITH ARDEN PARK
OWNER TX LLC TO CONSTRUCT A TRAIL ALONG THE SOUTHERN
EDGE OF THE ARDEN PARK DEVELOPMENT AND REDUCE THE PARK
DEVELOPMENT FEE OWED BY HOME BUILDERS.
7. Items for Individual Consideration.
a. Consider/Discuss/Action on a Resolution regarding the naming of a park
located at 3031 County Road 422 to be named "Hassie Lawrence Morgan
Park." (Director of Neighborhood Services Marc Marchand)
City Council adopted a Policy and Procedure for Naming City Parks, Trails,
Recreational Areas, and Other Recreation Facilities on November 10, 2020.
The Neighborhood Services Department followed the naming policy in
researching Mrs. Morgan with support from the Anna Area Historical
Preservation Society and her living descendants, and the Parks Advisory
Board recommended to the City Council on January 29, 2024 to name the
park Hassie Lawrence Morgan Park in honor of her friendship with Yank,
her courage and patriotism as a "Rosie the Riveter," and her contributions
to the hope for inclusion that would eventually grow to be a principal value
in our community.
The Parks Advisory Board reviewed and unanimously recommended to the
City Council naming the new park located at 3031 County Road 422 for an
early and beloved Anna neighbor, Mrs. Hassie Lawrence Morgan, a dear
friend of Henry Clay "Yank" Washington, at the January 29, 2024 Parks
Advisory Board meeting. Mrs. Morgan was born Hassie Katherine
Lawrence on January 28, 1894 operated a grocery store and meat market
located in the current Anna downtown area near what is now 4th Street.
Mrs. Morgan was widowed in 1936 and operated the store with her son.
She later married her late husband, Eldred Morgan's, first cousin the famed
American silent film comedian, Kewpie Morgan (born Horace Allen
Morgan), who performed in vaudeville, starred in silent films with Laurel and
Hardy, Buster Keaton, and many others.
Mrs. Morgan was known to be a woman of strong character, determination,
and grit, and it is said that she once chased someone out of her store with
a meat clever for making an off -colored remark. Her grandson, Mr. Bart
Morgan, said that she was not afraid of copperheads or most anything else
with the exception of tornadoes. She really didn't like those. It is particularly
notable that she was a dear friend of Mr. Henry Clay "Yank" Washington,
who was a beloved Anna neighbor and is believed to be the only African
American neighbor in Anna from the late 1800s through the mid-1930s.
Yank worked at the grocery and meat market, lived at the back of the store,
was cared for by Mrs. Morgan when Mr. Washington became unable to work
late in his life, and was loved and respected by her whole family. The City
Council named a neighborhood park for Yank on April 13, 2021.
Mrs. Morgan sold the store in 1940, moved to Grand Prairie during the war,
and worked as a "Rosie the Riveter" with Chance Vought again exhibiting
outstanding character and representing the strength, work ethic, community
pride, and patriotism found in so many women during that time.
MOTION: Council Member Baker moved to approve. Council Member
Toten seconded. Motion carried 7-0.
A RESOLUTION OF THE CITY OF ANNA, TEXAS NAMING A PARK
LOCATED AT 3031 County Road 422 "HASSIE LAWRENCE MORGAN
PARK"
b. Consider/Discuss/Action on a Resolution awarding the Natural Springs
Playground construction project to Hunter Knepshield of Texas, Inc. and
authorizing the City Manager to execute a construction contract in a form
approved by the City Attorney. (Park Planning & Development Manager
Dalan Walker)
A tree house/nature themed playground was included as a project for
Natural Springs Park in the FY23-24 budget. In order to maximize options
and get the most value for the budget, staff structured the Request for
Proposal (RFP) in a manner that was essentially a design competition.
Criteria defining the project scope included:
• Design budget not to exceed $400,000
• Concrete walkway, surfacing and drainage included in budget
• General location east of the dog park near tree grouping
• Design may combine or separate play for different age groups
• Playground must include accessible elements
• Design must have a nature theme
• Existing trees must not be damaged
• Vendors may each submit three designs
• Contract must include a community build element
The RFP was issued and advertised on January 2, 2024. Proposals were
received and reviewed February 20th, 2024. On February 29th, the Parks
Advisory Board completed a detailed review and discussion of 21 designs
submitted by eight vendors narrowing the designs to nine finalists. The
finalists were included in an online survey that was posted on March 11 th
and closed on March 25th. The level of participation in the survey was
incredible with 1,230 neighbors voting on their top three favorite designs.
The rankings were weighted with each first place vote receiving three
points, second place receiving two points and third receiving one point.
Hunter Knepshield's design was the clear winner, receiving 1,908 points,
over 650 points more than the next highest ranking playground design.
The winning design was presented to the Parks Advisory Board on March
28, 2024, and they voted unanimously to recommend the design by Hunter
Knepshield to City Council.
Once the construction agreement is executed and the design is finalized,
the playground equipment will be ordered. The time expected for
manufacturing the equipment is 18 to 22 weeks. Construction is expected
to begin in September 2024 with completion in November 2024.
Due to the complexity and height of this particular design, the vendor does
not recommend involving the public in anything related to the installation of
structural elements of the playground. Hunter Knepshield recommends
inviting our neighbors to participate in the installation of the surfacing
material, which is an engineered wood fiber product. The work could be
timed so that the community participation and ribbon cutting could occur on
the same day during the same event. Once the surfacing is installed, the
playground will be open for play. Staff supports their recommendation.
Staff requested approval of a Resolution authorizing the City Manager to
execute a Construction Agreement with Hunter Knepshield of Texas, Inc.
for the manufacture and installation of a playground at Natural Springs Park.
Funding for the Natural Springs Park Playground project was appropriated
in the FY2024 Community Investment Program budget in the amount of
$400,000 from the Park Development Fund. The estimated cost of this
construction contract is $399,729.
MOTION: Council Member Baker moved to approve. Deputy Mayor Pro
Tem Atchley seconded. Motion carried 5-2. Council Member Carver and
Mayor Pro Tern Miller opposed.
A RESOLUTION OF THE CITY OF ANNA, TEXAS, AUTHORIZING THE
CITY MANAGER TO EXECUTE A CONSTRUCTION AGREEMENT BY
AND BETWEEN THE CITY OF ANNA, TEXAS AND HUNTER
KNEPSHIELD OF TEXAS, INCORPORATED, FOR THE
CONSTRUCTION OF THE NATURAL SPRINGS PARK PLAYGROUND
PROJECT, IN AN AMOUNT NOT TO EXCEED FOUR HUNDRED
THOUSAND DOLLARS AND ZERO CENTS ($400,000.00), IN A FORM
APPROVED BY THE CITY ATTORNEY; AND PROVIDING FOR AN
EFFECTIVE DATE.
C. Consider/Discuss/Action on a Resolution for a change order for the Leonard
Avenue Extension project to increase the project scope to include the
construction of the eastern two lanes of Leonard Avenue from Gardendale
Hollow Lane to East Foster Crossing Road. (Assistant City Manager Greg
Peters, P.E.)
The City awarded the Leonard Avenue Construction project to ANA Site
Construction in January 2024 with Resolution 2024-01-1589.
Leonard Avenue is identified as a Major Arterial on the City of Anna Master
Thoroughfare Plan. The City is currently engaged with a contractor to
construct the section of Leonard Avenue from Foster Crossing Road to the
Collin County Outer Loop.
There is a segment of Leonard Avenue between Gardendale Hollow Lane
and Foster Crossing Road where Leonard is still a 2-lane road. Staff
requested the contractor to provide a quote for a change order to expand
their project scope to include the construction of the 2 un-built lanes north
of Foster Crossing. The total cost of the change order was quoted to be
$618,735.85. Staff is recommending a budget of $650,000 to allow for
contingencies, and is recommending the use of Roadway Impact Fees and
County Bond Funds to fund the additional segment of the road.
Funding for the Leonard Avenue project was appropriated in the FY2024
Community Investment Program budget in the amount of $3.891 million,
with $1.11 million from the Road Impact Fees Fund and $2.781 million from
Collin County. The estimated cost of this change order is $650,000.
MOTION: Deputy Mayor Pro Tern Atchely moved to approve. Council
Member Baker seconded. Motion carried 7-0.
A RESOLUTION OF THE CITY OF ANNA, TEXAS, AUTHORIZING THE
CITY MANAGER TO EXECUTE A CHANGE ORDER FOR THE EXISTING
CONTRACT WITH ANA SITE CONSTRUCTION, LLC, FOR THE
EXTENSION OF LEONARD AVENUE IN THE AMOUNT NOT TO EXCEED
SIX HUNDRED AND FIFTY THOUSAND DOLLARS AND ZERO CENTS
($650,000.00)
8. Closed Session (Exceptions).
Under Tex. Gov`t Code Chapter 551, the City Council may enter into Closed
Session to discuss any items listed or referenced on this Agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar
of Texas clearly conflicts with Chapter 551 of the Government Code (Tex.
Gov't Code §551.071).
b. Discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072).
C. Discuss or deliberate Economic Development Negotiations: (1) To discuss
or deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay,
or expand in or near the territory of the City of Anna and with which the City
is conducting economic development negotiations; or (2) To deliberate the
offer of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087).
d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074).
Council, Boards and Commissions.
MOTION: Mayor Pike moved to enter closed session. Council Member
Cain seconded. Motion carried 7-0.
Mayor Pike recessed the meeting at 7:42 PM.
Mayor Pike reconvened the meeting at 10:00 PM.
9. Consider/Discuss/Action on any items listed on any agenda - work session, regular
meeting, or closed session - that is duly posted by the City of Anna for any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
No action taken.
10. Adjourn.
Mayor Pike adjourned the meeting at 10:00 PM.
Approved orythe/23rd d4y of April 2024
ATTEST: o � � n manna Iyor Nate Pike
* 1913
City Secretary Carrie L. Land
From: Hawaii Five Sno
Sent: Tuesday, April 9, 2024 9:39:30 AM
To: Nate Pike Kevin Toten >; Pete Cain
Stan Carver Randy Atchley
Elden Baker ; Lee Miller
Cc:
Subject: [EXTERNAL]: Small business owner concern.
CAUTION: This email originated from outside of the organization. Do not click links or open
attachments unless you recognize the sender and know the content is safe. If you are still unsure,
please report this email via the PhishNotify button.
Good Morning,
My intention was to speak at tonight's meeting but due to a work conflict, I am unable to attend.
I wanted to send you all the statement I was going to read to the council. I appreciate you hearing
my concerns.
"My name is Kari Hudson, I am one of the owners of Hawaii Five Sno, a local shaved ice vendor in
Anna Texas. A local small business owner and resident of Anna Tx.
As a business, we have donated over 20% of our annual profits for the past 2 years back to the
community of Anna. We have donated to PTA, booster clubs, supported school backpacks, held
fundraisers for local cheer and sports teams, adopted angels from the Angel tree, stocked the
teachers lounges, supported our first responders and educators and much more. Our goal has
always been to give back to Anna. We were able to play this role because of our success at the
events we attended in Anna.
We buy our supplies in Anna. We employ local highschool students for their first jobs. We know our
customers by name and most of their orders by heart. We even know the families who are
struggling and just need a cup of ice during chemo. Tell me a non local vendor that does that! We
show up at all points in time for our community.
Last year the city decreased the number of events and we lost a couple of events due to non local
vendors flooding the city. This year we lost 5... we were given one event.
We were not chosen for Easter, earth day, touch a truck, Anna fest, or the Halloween event.
These are major events for our business but they were given to non local vendors in order to be fair.
We have amazing local vendors. The city has 2 excellent choices for snowcones and many other
vendors who constantly step up to support our community and Anna is looking and accepting
corporate franchises instead of locally owned businesses. This is happening across the board.
My question is, where are these vendors when the schools need support? Where are these vendors
when teams need sponsorships? Where are these vendors when the community of Anna is looking
for support?
They are not here. They are only in Anna for a financial gain and have no interest in bettering Anna
as a community. I have begged the city to give local vendors precedence as we are supporters here.
The city refuses to listen and claims they need to be fair due to the influx in vendors. The city of
Plano gives their local vendors first dibs on all events and supplements open spots with outside
vendors. Aubrey allows locaUestablished vendors to apply a month before non local new vendors
to ensure loyalty, why isn't Anna following suit?
Losing these events will greatly impact the amount we will be able to donate to support our
community. As a business we are having to look outside of Anna to supplement the loss.
When asked why we are not at Anna events, we will let our customers know that it was not our
choice. We will continue to do our best to support but this hit financially will make it difficult.
I urge you to start supporting local small businesses before looking elsewhere."
Thank you,
Kari Hudson
Hawaii five sno team
Sent from my Phone