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Right Where You Want to Be.
TEx AS
AGENDA U
REGULAR MEETING OF THE
ANNA COMMUNITY DEVELOPMENT CORPORATION
April 1, 2009 at 5:30 PM
The Community Development Corporation of the City of Anna will meet at 5:30 p.m., April
1, 2009, at the Anna City Hall Administration Building, 111 N. Powell Parkway (Hwy 5)
Anna, Texas to consider the following items:
1. Call to Order.
2. Roll Call and Establishment of Quorum. 'I, ; !. , '� vh rbtvrt C -e-y cct,accr
3. Citizen Comments. Citizens are allowed 3 minutes to speak. The Board of Directors is
unable to respond to or discuss any issues that are brought up during this section that are
not on the agenda, other than to make statements of specific factual information in
response to a citizen's inquiry or to recite existing policy in response to the inquiry.
4. Consider/Discuss/Action regarding purchasing e -newsletter services through
Constant Contact. '
5. Consider/Discuss/Action regarding obtaining an IRS tax exempt status.
6. Consider/Discuss/Action regarding the purchase of bleachers, canopies, benches,
and other park equipment for Slayter Creek Park. t el
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7. Consider/Discuss/Action regarding future dates and times of monthly meetings
C8. Consider/Discuss/Action regarding approval of minutes of the March 4, 2009 t regular meeting.
9. Adjourn.
This is to certify that I, Jessica Perkins, Assistant to the City Manager, posted this agenda
at a place readily accessible to the public at the Anna City Hall and on the City Hall
bulletin board at or before 5:00 p.m., March 27, 2009.
sica Perki , Assistant to the City Manager
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
Meeting: April 1, 2009
Account Code #:
Budgeted Arnow
Item No. 1
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Call to Order
SUMMARY:
STAFF RECOMMENDATION:
Staff Contact: Jessica Perkins
Exhibits: Yes X No
Meeting: April 1, 2009
Account Code #:
Budgeted Amount:
Item No. 2
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: Yes X No
AGENDA SUBJECT: Roll Call and Establishment of Quorum.
SUMMARY:
STAFF RECOMMENDATION:
Meeting: April 1, 2009
Account Code #:
Budgeted Amount:
Item No. 3
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Citizen Comments.
Staff Contact: Jessica Perkins
Exhibits: Yes X No
Citizens are allowed 3 minutes to speak. The Board of Directors is unable to respond to
or discuss any issues that are brought up during this section that are not on the agenda,
other than to make statements of specific factual information in response to a citizen's
inquiry or to recite existingpolicy in response to the inquiry.
SUMMARY:
STAFF RECOMMENDATION:
Item No. 4
Anna
Community Development
Corporation Agenda Staff Report
Council Meeting: April 1, 2009 Staff Contact: Jessica Perkins
Account Code #:
Budgeted Amount: Exhibits: _ Yes _X No
AGENDA SUBJECT: Consider/Discuss/Action regarding purchasing e -newsletter
services through Constant Contact.
SUMMARY: The City of Anna has been working on a new website for sometime now.
It is anticipated that the website will be up and running by the end of May 2009. It has
been requested that the City have an electronic newsletter that can be emailed to Anna
residents. Staff has completed research on the topic and believe that a membership with
Constant Contact for $30 (non-profit discount will apply and if paid in full an additional
discount) per month is the best option for the e -newsletter. Resident will be able to sign
up for the newsletter online.
STAFF RECOMMENDATION: It is recommended that the CDC commit to a one
year membership to Constant Contact.
Item No. 5
Anna
Community Development
Corporation Agenda Staff Report
Council Meeting: April 1, 2009 Staff Contact: Jessica Perkins
Account Code #:
Budgeted Amount: Exhibits: _ Yes _X_ No
AGENDA SUBJECT: Consider/Discuss/Action regarding obtaining an IRS tax exempt
status
SUMMARY: While gathering paperwork for the loan for the park property purchase, it
came to the attention of staff that having an IRS tax exemption certificate would be
beneficial in obtaining lower interest rates. Texas Star bank has agreed to lower the
CDC's interest rate on it's current loan upon receiving verification of the CDC's IRS tax
exempt status. An application to the IRS and further research is necessary to obtain the
IRS certificate. Staff may need to solicit help from a third party to complete the task.
STAFF RECOMMENDATION: It is recommended that the CDC allow staff to pursue
the tax exempt status from the IRS.
Meeting: April 1, 2009
Account Code
Budgeted Am(
Item No. 6
ILe
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: X Yes No
AGENDA SUBJECT: Consider/Discuss/Action regarding the purchase of bleachers,
canopies, benches, and other park equipment for Slayter Creek Park.
SUMMARY: Several CDC members have requested that this be an agenda item so that
the parks are fully functional for the upcoming summer months. Staff has prepared
options for how to spend approximately $30,000 for park improvements.
STAFF RECOMMENDATION: Staff supports your decision to make this purchase.
Item No. 7
Community Development
Corporation Agenda Staff Report
Meeting: April 1, 2009 Staff Contact: Jessica Perkins
Account Code #:
Budgeted Amount: Exhibits: _Yes )(_No
AGENDA SUBJECT: Consider/Discuss/Action regarding future dates and times of
monthly meetings.
SUMMARY:
STAFF RECOMMENDATION: Staff supports your decision.
Item No. 8
Anna
Community Development
Corporation Agenda Staff Report
Meeting: AAvril 1, 2009 Staff Contact: Jessica Perkins
Account Code #:
Budgeted Amount: Exhibits: _X—Yes _No
AGENDA SUBJECT: Consider/Discuss/Action regarding approval of minutes from
the March 4, 2009 meetings.
SUMMARY:
STAFF RECOMMENDATION: Accept minutes as written.
L�4Y OFA,4'�
Right Where You Want to Be.
>EXAS
MINUTES OF
ANNA COMMUNITY DEVELOPMENT CORPORATION
Wednesday, March 4, 2009
The Community Development Corporation ("CDC") of the City of Anna met at 5:30 p.m.,
Wednesday, March 4, 2009, at the Anna City Hall Administration Building, 111 North
Powell Parkway (Hwy. 5), Anna, Texas.
Call to Order
Darren Driskell, President, called the meeting to order and the following items
were presented to the Board for its consideration.
2. Roll Call and Establishment of Quorum.
Committee members in attendance were: Darren Driskell, Sherilyn Godfrey, Bill
Olsen, and Andrew Werley. Gene Bowles, Connie Stump and Duane Hayes
were absent. A quorum was declared present and the floor was open for
business.
Others in attendance were: Jessica Perkins, Chief Administrative Officer, and
Maurice Schwanke with the City of Anna.
3. Citizen Comments. Citizens are allowed 3 minutes to speak. The Board of Directors is
unable to respond to or discuss any issues that are brought up during this time that are not on the
agenda, other than to make statements of specific factual information in response to a citizen's
inquiry or to recite policy in response to the inquiry.
Mr. Schwanke used this opportunity to update the Board on the progress of the
concession complex. Slides were shown. There will be eight restrooms (4/4) as
well as storage rooms to house the electrical equipment for the lights and a pump
for irrigation that will be controlled by computers. An in -floor drain will be
installed by mid-March. Bleachers were moved from the old high school to the
existing high school and placed at first and third base of the baseball field. They
will seat approximately 200 people. A front -loader can move bleaches from one
area to another.
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
03-04-09 Regular CDC Minutes.doc
4. Consider/Discussion/Action regarding a resolution to authorize the
Corporation's President to execute on behalf of the Corporation a contract
with [between CDC] and Texas Star Rank [FDIC] and any associated
instruments necessary for the provision of financing in the amount of
$250,000 for the purchase and financing of the property purchase for an
addition to Natural Springs Park.
The agenda and resolution were amended to reflect the change in wording. At
present, Jessica Perkins and other members of CDC are working through the
financing. Sherilyn Godfrey made a motion to accept the changes in the wording
and to authorize the President to borrow money. Bill Olsen seconded the motion.
Motion carried.
5. Consider/Discuss/Action to authorize the Corporation's Chief
Administrative Officer to purchase bleachers and canopies for Slayter
Creek Park.
Maurice Schwanke addressed the Board. A discussion ensued concerning the
condition of the old bleachers, how many bleachers would be needed, what
areas would need bleachers besides the baseball field, the size, cost and
warranty. The height and number of canopies were also discussed as well as
benches and picnic tables (with concrete under the tables) in the playground
area. Jessica Perkins told the Board that the Corporation's reserve could be
reduced to fund the things needed in the playground area.
A canopy (25' x 30') costs $8,080, uninstalled. A larger canopy (40' X 40') will
cost $12,480, uninstalled. Both have a ten-year warranty. Darren Driskell
entertained the idea of going with Maurice Schwanke to speak with the local steel
fabricators. Jessica Perkins announced there is a $15,000 line item in the
budget for bleachers. However, the bleachers will likely cost approx. $30,000.
These items will be placed on next month's agenda.
6. Consider/Discuss/Action regarding approval of minutes from the February
4, 2009, and February 13, 2009 meetings.
Sherilyn Godfrey made a motion to accept the minutes to be approved as written.
Seconded by Bill Olsen. Motion carried.
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act,
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
03-04-09 Regular CDC Minutes.doc
7. Adjourn.
Darren Driskell made the motion to adjourn the meeting. Seconded by Andrew
Werley. Meeting was adjourned at 6:01 p.m.
APPROVED:
Darren Driskell
President of CDC
ATTESTED:
Sherilyn Godfrey
Secretary of CDC
I. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
03-04-09 Regular CDC Minutes.doc