HomeMy WebLinkAboutCDCpkt2009-05-14p�,tq OFq'yQ
9 �1r
Right Where You Want to Be.
TEx4S
AGENDA
REGULAR MEETING OF THE
ANNA COMMUNITY DEVELOPMENT CORPORATION
MAY 14, 2009 at 4:00 PM
The Community Development Corporation of the City of Anna will meet at 4:00pm. May
14. 2009 at the Anna City Hall Administration Building, 111 N. Powell Parkway (Hwy 5)
Anna, Texas to consider the following items:
1. Call to Order. y I, (, %fr,
2. Roll Call and Establishment of Quorum. — DO� "t1�s � vri VrFC Af +b 19)
3. Invocation and Pledge.
4. Receive presentation from Maurice Schwanke of the City of Anna regarding the
downtown conceptual plan. ,
5. Receive presentation from Pastor Andrew Werlev regarding the possible sale of
First Baptist Church property. ( , I - , t
6. Receive presentation from Karen of Aerial Focus regarding aerial maps.
7. Citizen Comments. Citizens are allowed 3 minutes to speak. The Board of Directors is
unable to respond to or discuss any issues that are brought up during this section that
are not on the agenda, other than to make statements of specific factual information in
response to a citizen's inquiry or to recite existing policy in response to the inquiry.
8. CLOSED SESSION (exceptions):
a. Deliberate regarding the purchase, exchange, lease or value of real
property. (Tex. Gov't Code §551.072);
b. Consult with legal counsel on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov't Code §551.071);
I. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two worldng days prior to the meeting so that appropriate arrangements can be made.
c. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1). (Tex. Gov't Code §551.087);
The board will consider economic incentive options for various
businesses located in or proposing to be located in or near the City of
Anna.
9. Consider/Discuss/Action regarding purchase of promotional material.
10. Consider/Discuss/Action regarding purchase of a canopy for the
playground and trash cans for Slayter Creek Park.
11. Consider/Discuss/Action regarding payment of bills.
12. Consider/Discuss/Action regarding approving minutes from the regular
April 1, 2009 meeting and the joint cmeeting from April 23, 2009 meeting.
13. Adjourn. vvt (
d. ;L ,�.. z .
This is to certify that I, Jessica Perkins, Assistant to the City Manager, posted this
agenda at a place readily accessible to the public at the Anna City Hall and on the City
Hall bulletin board at or before 4:00 p.m., May 11, 2009.
t,&A ' , &44
J 'sica Perkin Assistant to the City Manager
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
Meeting: May 14, 2009
Account Code #:
Budgeted Amount:
Item No. 1
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Call to Order
STAFF RECOMMENDATION:
Staff Contact: Jessica Perkins
Exhibits: Yes X No
Item No. 2
Anna
Community Development
Corporation Agenda Staff Report
Meeting: May 14, 2009 Staff Contact: Jessica Perkins
Account Code #:
Budgeted Amount: Exhibits: _ Yes X No
AGENDA SUBJECT: Roll Call and Establishment of Quorum.
SUMMARY:
STAFF RECOMMENDATION:
Item No. 3
Anna
Community Development
Corporation Agenda Staff Report
Meeting: MM 14, 2009
Account Code #:
Budgeted Amount:
AGENDA SUBJECT: Innovation and Pledge.
SUMMARY:
STAFF RECOMMENDATION:
Staff Contact: Jessica Perkins
Exhibits: Yes X No
Item No. 4
Community Development
Corporation Agenda Staff Report
Council Meeting: May 14, 2009 Staff Contact: Jessica Perkins
Account Code #:
Budgeted Amount: Exhibits: _ Yes X No
AGENDA SUBJECT: Receive presentation from Maurice Schwanke of the City of
Anna regarding the downtown conceptual plan.
SUMMARY: The City of Anna planning department has put together a conceptual site
plan for Anna's historic downtown.
STAFF RECOMMENDATION: No action needed.
Item No. 5
Anna
Community Development
Corporation Agenda Staff Report
Council Meeting: May 14, 2009 Staff Contact: Jessica Perkins
Account Code #:
Budgeted Amount: Exhibits: _ Yes —X—No
AGENDA SUBJECT: Receive presentation from Pastor Andrew Werely regarding the
possible sale of First Baptist Church property.
SUMMARY: Pastor Werley asked to be taken of the agenda and will rescheduled at a
later date.
STAFF RECOMMENDATION: No action needed.
Item No. 6
Anna
Community Development
Corporation Agenda Staff Report
Council Meeting: May 14, 2009 Staff Contact: Jessica Perkins
Account Code #:
Budgeted Amount: Exhibits: _ Yes X No
AGENDA SUBJECT: Receive presentation from Karen of Aerial Focus regarding
aerial maps.
SUMMARY: City Staff is interested in putting together an aerial map for marketing
purposes and is considering Aerial Focus as the vendor.
STAFF RECOMMENDATION: No action needed.
Meeting: M" 14, 2009
Account Code #:
Budgeted Amount:
Item No. 7
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Citizen Comments.
Staff Contact: Jessica Perkins
Exhibits: Yes X No
Citizens are allowed 3 minutes to speak The Board of Directors is unable to respond to
or discuss any issues that are brought up during this section that are not on the agenda,
other than to make statements of specific factual information in response to a citizen's
inquiry or to recite existingpolicy in response to the inquiry.
SUMMARY:
STAFF RECOMMENDATION:
Council Meeting: May 14, 2009
Account Code #:
Budgeted Amount:
Item No. 8
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Closed session to:
Staff Contact: Jessica Perkins
Exhibits: Yes X No
a. Deliberate regarding the purchase, exchange, lease or value of real
property. (Tex. Gov't Code §551.072);
b. Consult with legal counsel on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of
the Government Code (Tex. Gov't Code §551.071);
c. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1). (Tex. Gov't Code §551.087);
SUMMARY:
STAFF RECOMMENDATION:
Meeting: May 14, 2009
Item No. 9
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Account Code #:
Budgeted Amount: Exhibits: _Yes X No
AGENDA SUBJECT: Consider/Discuss/Action regarding purchase of promotional
material.
SUMMARY:
STAFF RECOMMENDATION:
Item No. 010
Anna
Community Development
Corporation Agenda Staff Report
Meeting: May 14, 2009 Staff Contact: Jessica Perkins
Account Code #:
Budgeted Amount: Exhibits: _X—Yes _No
AGENDA SUBJECT: Consider/Discuss/Action regarding the purchase of a canopy for
the playground and trash cans for Slayter Creek Park.
SUMMARY: Several CDC members have requested that this be an agenda item so that
the parks are fully functional for the upcoming summer months. Staff has prepared
options for how to spend the remaining $22,000 of the approved $50,000 for park
equipment purchases.
STAFF RECOMMENDATION: Staff supports your decision to make this purchase.
wswfldfun, inc.
LU
MIRACLE.
aFLM�PION EgWMFM CtlPIN/
Customer:
City of Anna Jessica Perkins
101 North Powell Parkway 972-924-3325 Phone
Anna, Texas 75409 972-924-2620 Fax
jperkins@annatexm.gov
PO BOX 29
Allen, TX 75013
Phone: 972-727-0653
Fox: 972-396-4994
Date: 5!1!2009
Sales Consultant: Terms: Est. Delivery Date:
Kris Allen 50% Deposit 4-6 Weeks
1�%UponComplelion
—HEM—
QTY DESCRIPTION--
C
Custom Shades
090172HVP
p
1 36ft.32ft.21ft
12'2V entry height
1 top
li 3posts
90mphwindload
All 10lbs PSF snowload—topto be removed in the Winter
SealedDmwings - ./'
Shedesme® Cloth /
1
$8,153,00
$800.00
Shipping end Handling
$488.00
installationofshede
$8,300.00
Nola Columvt memenufutmW firsttocinsmll. Memuremenn
wtobepmvidcdmeo—themAeafihofab6oed1. 1Yvo
iamutdsmetot mmdmm.
TOTALJOB
$17,741,00
Please note this shade style will not provide the most shade.
If you are looking for an aesthecially pleasing shade this style
is very appealing.
Total does not include tax, if applicable.
Thank youfor the opportunity to provide this quote!
YjisAan
Prepared By:
Approved by:
- INSTALLATION AND FREIGHTNOT INCLUDED ((MESS NOTED ABOVE)
- IT IS THE RESPONSffiILITY OP THEdOWERTO OBTAIN PERMl1S IFNECESSARY.
-It is file mspmvsibilityoftheowverto1`EO andetgoundutiEtylines(Telephone, ComputedDnee Lines, Water and Main Lines forluigation Sprinklers).
-Wewill make everyendeavar toprevent ageto the located utilities, but in the event ofdouge to the utilities that we eamtot repd,, wa will not be held
respomible for charges ofmpevfrom o ideservices.
ROCKCLAUSE: Intheeveotsolidroc seneounhoud, an additional charge of$25.00 per hole will be assessed.
-Prices megumuseeed for 30 days from date listed on quote, unless otherwise noted.
WeWoWfun, inc.
MIRACLE.
gfry6AlpH EgIWEM fWVYII
Customer:
City of Anna
101 North Powell Parkway
Anna, Texas 75409
Jessica Perkins
972-924-3325 Phone
972-924-2620 Fax
jperkins@annatexas.gov
PO BOX 29
Allen, TX 75013
Phone: 972-727-0653
Fax: 972-396-4994
Date: 5/1/2009
Sales Consultant: Terms: Est. Delh cry Date:
Kris Allen 50% Deposit 1 4-6 Weeks
50%U on Comptalion
fj
ITEM QTY DESCRIPTION
Ar PRICE
Custom Sail Shade by Superior Shades
1 36aa:32az21a
12922' entry height
1 top
3 posts
90mph windload
Estes PSF snowload—top to be removed in the Winter
Sealed Drawings
Y
r
$7,813.75
$425.00
Shipping and Handling
$1,271.25
Installation of shade
$8,300.00
Note: Columns nm anumfnand fust far mood]. M...ene
are to bopmvidNloenmrealemekeofthefabricaeil.Tee
inslellai amtobocan West
TOTALJOB $17,810.00
Please note this shade style will not provide the most shade.
If you are looking for an aesthecially pleasing shade this st le
is very appealing.
Total does not include tax, if applicable.
Thank you for the opportunity to provide this quote!
Kjis.Al en
Prepared By:
Approved by:
- INSTALLATION AND FREIGHTNOT INCLUDED (CHIPS NOTED ABOVE)
- IT IS THE RESPONSIBILITY OF THE OWNER TO OB PBRMIIS ENECESSARY.
-It is the responsibility ofthe owner to lease allundergra uelitylines(TelePh Ewe,Compuwr/Date Lines,Water sad Main LinesfmhTigatim Sprinklers).
-WewiH make every endavortopmeradamageto the fled utilities, but in the evert ofdamage to the utilities that we cannot repair, we wiEma be held
mWmble fofebmges of mpairfrom outside services
ROCK CLAUSE: In the event solid rock is eneountersA. additional charge of &25.00 per hole will be assessed
- Prioes are guaranteed for 30 days from date listed on quote, unless otherwise noted.
M MUldf tm, inc.
U2
MIRACLE.
mnaunox ralwamr capwrr
Customer:
City of Anna
101 North Powell Parkway
Anna, Texas 75409
Jessica Perkins
972-924-3325 Phone
972-924-2620 Fax
jperkins@annatexas.gov
PO BOX 29
Allen, TX 75013
Phone: 972-727-0653
Fax: 972-396-4994
Date: 5/7/2009
Sales Consultant: Terms: Est. Delivery Date:
Kris Allen net 30 4.6 We
ITEM QTY 41 DESCRIPTION
PRICE
Custom Sail Shade by Hendee Enterprises
1 36Rz 32R. 21R
12122' entry height
I top
3 posts
90mphwindload
t0lbs PSF snowloed—top to be removed in the Winter
Sealed Drawings
$1000005
$550.00
Shippingend Handling
$650.00
Installationofehade
$1:,300.00
Note: Columnsvemeeufectu elandfer natell. Memumloents
molobepmvide iemsumtbomAcofaefabdcsdl.len
wslellmn sereeetee nsideRd.
TOTALJOB $19,500.00
Please note this shade style will not provide the most shade.
Ifyou are looking for an atestbecially pleasing shade this style
is very appealing.
Total does not include tax, if applicable.
Thank you for the opportunity to provide this quote!
xjisARen
Prepared By:
- INSTALLATION AND FREIGHT NOT INCLUDED (UNLESS I
IT IS THE RESPONSIBILITY OF THE OWNER TO OBTAIN PI
-It is the responsibility of the owner In Incas all underground uality
-We will make every endeavor sprevert damage to the 'needed et
responsible for charges ofrepah from outside services.
ROCK CLAUSE: In the event solid rock is encountered, an e m
-Prices areguamnteedfor30 days from date listed onquote, ess
Approved by:
6 (Telephone, Computer/Dam Lines, Water end Main Lines fmr Irrigation SpnAlem),
t, bre in the event of damage s the utilities that we cannot repair, we will not be held
charge of 925M per hole will be assessed.
Item No. 11
Anna
Community Development
Corporation Agenda Staff Report
Meeting: M" 14, 2009 Staff Contact: Jessica Perkins
Account Code #:
Budgeted Amount: Exhibits: X Yes No
AGENDA SUBJECT: Consider/Discuss/Action regarding payment of bills.
SUMMARY:
STAFF RECOMMENDATION:
Wolfe, Tidwell & McCoy, LLP
2591 Dallas Parkway
Suite 205
Frisco, TX 75034-8563
972-712-3530
Tax ID: 75-2488533
Anna Community Development Corporation May 04, 2009
City of Anna
Attn: Natha Wilkison, City Secretary C08009
PO Box 776
Anna TX 75409-0776
In Reference To: Anna CDC
Invoice #10166
Last Bill Date: 1/26/2009
Professional Services
Hrs/Rate
Amount
1/6/2009 SD
Drafting contract for Glow Fest; legal analysis regarding same (half
1.00
115.00
time billed to EDC)
115.00/hr
1/7/2009 SD
Drafting contract for Glow Fest; legal analysis regarding same (half
0.40
46.00
billed to EDC)
115.00/hr
SD
Drafting resolution authorizing J. Perkins to act on behalf of the CDC
0.30
34.50
115.00/hr
CM
Drafting revisions to resolution authorizing J. Perkins to act on
0.25
33.75
behalf of the CDC
135.00/hr
CM
Drafting contract for sponsorship of Glow Fest (half billed to EDC)
1.25
168.75
135.00/hr
CM
Legal analysis regarding Resolution 2008-08-01 authorizing the
0.30
40.50
president, secretary and treasurer to make financial transactions for
135.00/hr
CDC; confer with staff regarding same
CM
Prepare for and attend CDC Board meeting
2.00
270.00
135.00/hr
1/8/2009 CM
Drafting Title Sponsorship Agreement for Anna Glow Fest; drafting
0.75
101.25
correspondence to staff regarding same (half billed to EDC)
135.001hr
1/26/2009 CM
Drafting revisions to agenda
0.20
27.00
135.00/hr
Anna Community Development Corporation C08009
CM Drafting resolution for contract and appointing Chief Administrative 0.30
Officer 135.00/hr
Disbursements:
11/4/2008 -Copying cost
12/1/2008
12/2/2008 -Copying cost
2/18/2009
1/1/2009 -Fax
1/31/2009
1/15/2009 Mileage - cm 10/1, 11/5, 1/7
TOTAL AMOUNT OF THIS BILL
Previous balance
Accounts receivable transactions
2/16/2009 Payment - Thank You
Total payments and adjustments
TOTAL BALANCE DUE
Page 2
Amount
40.50
270.00
337.50
40.50
1.20
0.70
0.50
37.49
$1,565.14
$724.75
Hrs/Rate
1/27/2009 CM Drafting resolution regarding RBEG grant; drafting correspondence
0.30
to CDC regarding same
135.00/hr
1/30/2009 CM Drafting Bylaws; drafting correspondence to staff regarding same
2.00
135.00/hr
CM Drafting contract for city staff member to serve as CDC
2.50
administrative officer
135.00/hr
CM Drafting resolution for contract and appointing Chief Administrative 0.30
Officer 135.00/hr
Disbursements:
11/4/2008 -Copying cost
12/1/2008
12/2/2008 -Copying cost
2/18/2009
1/1/2009 -Fax
1/31/2009
1/15/2009 Mileage - cm 10/1, 11/5, 1/7
TOTAL AMOUNT OF THIS BILL
Previous balance
Accounts receivable transactions
2/16/2009 Payment - Thank You
Total payments and adjustments
TOTAL BALANCE DUE
Page 2
Amount
40.50
270.00
337.50
40.50
1.20
0.70
0.50
37.49
$1,565.14
$724.75
Item No. 12
Anna
Community Development
Corporation Agenda Staff Report
Meeting: May 14, 2009 Staff Contact: Jessica Perkins
Account Code #:
Budgeted Amount: Exhibits: X Yes No
AGENDA SUBJECT: Consider/Discuss/Action regarding approving minutes from the
regular April 1, 2009 meeting and the joint meeting from April 23, 2009 meeting.
SUMMARY:
STAFF RECOMMENDATION: Staff recommends you accept the minutes.
iii
Right Where You Want to Be.
TEYnS
MINUTES OF REGULAR MEETING OF THE
ANNA COMMUNITY DEVELOPMENT CORPORATION
Wednesday, April 1, 2009
The Community Development Corporation ("CDC") of the City of Anna met at 5:39 p.m.,
Wednesday, April 1, 2009, at the Anna City Hall Administration Building, 111 North
Powell Parkway (Hwy. 5), Anna, Texas.
Call to Order
Darren Driskell, President, called the meeting to order and the following items
were presented to the Board for its consideration.
2. Roll Call and Establishment of Quorum.
Board members in attendance were: Darren Driskell, Sherilyn Godfrey, Connie
Stump, Duane Hayes, Bill Olsen, and Gene Bowles. Member Rob Simmons was
absent; his absence was excused. A quorum was declared present and the floor
was open for business.
Others in attendance were: Jessica Perkins, Chief Administrative Officer,
Maurice Schwanke with the City of Anna and Clark McCoy, legal counsel for
CDC.
3. Citizen Comments. Citizens are allowed 3 minutes to speak. The Board of Directors is
unable to respond to or discuss any issues that are brought up during this time that are not on the
agenda, other than to make statements of specific factual information in response to a citizen's
inquiry or to recite policy in response to the inquiry.
None
4. Consider/Discussion/Action regarding purchasing e-newletter services
through Constant Contact.
Jessica Perkins presented this item to the Board. For the past several months,
the City has been busy creating a new website which will include a test run of an
electronic newsletter. The website should be up and running by the end of May.
Jessica Perkins has been talking to the reps at Constant Contact and has
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
04-01-09 Reoular CDC Minutes.doc
decided, with the Board's approval, that this company best fulfills the needs of
the City. The company charges a monthly service fee of $30.00, with the
possibility of a discount, which the City will be able to take advantage of. The
Board briefly talked about flyers being mailed to the residents announcing the e -
newsletter as well as placing articles in the local newspaper(s). No decision was
reached regarding the use of flyers. There will be several opportunities for the
people of Anna to sign up for the e -newsletter, including the weekend of Glow
Fest. Comments were made that it would be nice to see between 40%-60% of
the residents sign up to make this endeavor worthwhile. Hard copies of the e -
newsletter would be placed at banks, select city offices and other pre -determined
places of business. Gene Bowles made a Motion to hire Constant Contact and
have a trial period of one year for the electronic newsletter. Connie Stump
seconded the Motion.-- Motion passed.
5. Consider/Discuss/Action regarding obtaining an IRS tax-exempt status.
Jessica Perkins is presently obtaining/filling out the necessary paperwork for
CDC and EDC to obtain IRS tax-exempt status. This will be financially very
beneficial to the Board(s).
6. Consider/Discuss/Action regarding the purchase of bleachers, canopies,
benches and other park equipment for Slayter Creek Park.
After much discussion, this item was tabled until Jessica Perkins has the
opportunity to obtain three bids for comparison of product quality vs. price, as
well as warranties, shipping and installation. There is $15,000 left in the Park
Fund and CDC has funds available that can be used for park equipment.
7. Consider/Discuss/Action regarding future dates and times of monthly
meetings.
After some discussion, Gene Bowles made a Motion that the board meet on the
first Thursday of each month at 4p.m. Seconded by Connie Stump. Motion
carried.
8. Consider/Discuss/Action regarding the approval of minutes of the March 4,
2009 regular meeting.
Tabled.
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
04-01-09 Regular CDC Minutes.doc
9. Adjourn.
Duane Hayes made a Motion that the meeting be adjourned. Seconded by
Connie Stump. Motion carried and the meeting adjourned at 6:31 p.m.
APPROVED:
ATTESTED:
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two worldng days prior to the meeting so that appropriate arrangements can be made.
04-01-09 Regular CDC Minutes.doc
G`s�t q27 orq,t:l.
di
Right Where You Want to Be.
TE y �S
MINUTES OF SPECIAL JOINT MEETING
OF
-ANNA ECONOMIC DEVEL-OPMEN-GORPORATIOPd
AND
ANNA COMMUNITY DEVELOPMENT CORPORAION
April 23, 2009 at 4;00 P.M.
ANNA CITY HALL ADMINISTRATION BUILDING,
111 N. POWELL PARKWAY., ANNA, TEXAS
The Anna Economic Development Corporation ("CDC") and the Anna Community
Development Corporation ("EDC") of the City of Anna held a special joint meeting at
4:24 P.M., APRIL 23, 2009, at the Anna City Hall Administration Building, 111 N. Powell
Parkway, to consider the following items:
1. Call to Order.
In the absence of Darren Driskell, President of the Community Development
Corporation, Connie Stump, Vice President, called the meeting to order.
2. Roll Call and Establishment of Quorum.
Those in attendance were: Connie Stump, Duane Hayes, Sherilyn Godfrey,
Rob Simmons and Bill Olsen. Gene Bowles arrived at 5:04 p.m. Darren Driskell
was absent (excused). A quorum was declared present and the floor was open
for business.
Other persons in attendance were: Clark McCoy, counsel for CDC and EDC;
Philip Sanders, City Manager; and Jessica Perkins, Chief Administrative Officer.
Before the meeting, Clark McCoy clarified that Agenda Items 5-8 were matters to
be brought before the CDC Board while Agenda Items 9-12 were to be bought
before the EDC Board with their respective secretaries preparing the minutes.
3. Invocation and Pledge.
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legallyjustified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
04-23-09 Minutes of Special Joint
Meeting of CDC/EDC.doc
After the invocation was given by Rob Simmons, all those present recited the
Pledge of Allegiance.
4. Citizen Comments. Citizens are allowed 3 minutes to speak. The Board of
Directors is unable to respond to or discuss any issues that are brought up
during this section that are not on the agenda, other than to make statements of
specific factual information in response to a citizen's inquiry or to recite existing
policy in response to the inquiry.
None.
5. Consider/Discuss/Action regarding
leading to Natural —Springs—Park—a
Board).
ng funds to rebuild the road
The City received three bids with respect to adding a gravel parking lot and
rebuilding the road leading to Natural Springs Park. The bids are a matter of
public record and no counter proposals can be made once the bidding is closed.
However, the City may reject all the bids or reject a contract because of an error
in an estimate. Bids must be awarded on price alone. Currently, the bylaws of
CDC state that the Board must accept the lowest bid, which in this case is JFP
Concrete, Inc. Rob Simmons made a motion to accept the bid of JFP Concrete,
Inc., in the amount of $11,550.00. Duane Hayes seconded the motion. Motion
carried.
6. Consider/Discuss/Action regarding approving funds to rebuild the water
line for Natural Springs Park. (CDC Board).
After a brief discussion, the Board decided to award the contract to Ferguson
Waterworks in the amount of $1,459.75, which was the lowest bidder. The bid
was for materials only and the City will install the water line. Rob Simmons made
a motion to accept their bid and Duane Hayes seconded. Motion carried.
7. Consider/Discuss/Action regarding approving funds for park equipment for
Slayter Creek Park. (CDC Board).
Jessica Perkins presented each member with a fact sheet outlining the bids
received from Kraftsman and We Build Fun, inc., for equipment at Slayter Creek
Park. Approximately $300.00 separated the two bids received. The third
business, Game Time, was repeatedly asked for a bid but did not response.
Written authorization must be obtained for anything costing over $5,000.00,
according to CDC bylaws. The Board took into consideration the looks and
quality of the product as well as costs for shipping and installing. The Board
decided to order the bleachers, picnic tables, benches, grills, soccer goals,
soccer goal nets from We Build Fun, inc. pending a third quote from Game Time
mounts from Kraftsman, In the near future. The matter of trash cans and
canopies was tabled for further investigation.
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
04-23-09 Minutes of Special Joint
Meeting of CDC/EDC.doc
Duane Hayes formulated a motion which Clark McCoy, counsel for CDC,
approved as to form. The motion authorized the CDC president to enter into a
contract with We Build Fun, inc., in the maximum amount of $28,500.00, for
Slayter Creek Park equipment less the trash bins, liners, and receptacles, subject
to receiving a third estimate that is lower than $28,500.00, in which case the
decision on this contract must come back to the Board. Under this motion, the
staff is directed to obtain a third bid before a contract can be executed. Rob
Simmons seconded the motion. Motion carried.
8. Adjournment of CDC from meeting.
Rob Simmons made a motion -to adjourn.- ShefilynGod rey secon ed -.Motion
carried. The CDC Board adjourned at 5.08 p.m.
9. EDC CLOSED SESSION (exceptions):
Connie Stump, President, called the EDC meeting to order at 5:09 p.m. The
related Texas Government Code(s) governing closed sessions was recited by
Connie Stump. A motion was made by Rob Simmons to move into Closed
Session. Gene Bowles seconded the motion. Motion carried. The Board
convened into Closed Session at 5:15 p.m.
a. Deliberate regarding the purchase, exchange, lease or value of real
property. (Tex. Gov't Code §551.072);
b. Consult with legal counsel on matters in which the duty of the
attorney to the governmental body under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551 of the Government Code (Tex. Gov't
Code §551.071);
c. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial
information that the Board of Directors has received from a
business prospect that the Board of Directors seeks to have locate,
stay, or expand in or near the territory of the City of Anna and with
which the Board is conducting economic development negotiations;
or
(2) To deliberate the offer of a financial or other incentive to a
business prospect described by subdivision (1). (Tex. Gov't Code
§551.087);
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legallyjustified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
04-23-09 Minutes of Special Joint
Meeting of CDC/EDC.doc
After the EDC discussed the matters at hand, a motion was made by Gene
Bowles to return to Open Session. Rob Simmons seconded the motion. The
motion carried and the EDC Board reconvened to Open Session at 5:35 p.m.
10. Discussion related to financing regarding Anna Business Park. (EDC
Board).
The EDC Board decided, after a brief discussion with respect to financing and/or
proposed development of the Anna Business Park, that it was unnecessary to
discuss these matters in Open Session. Rob Simmons made a motion to this
effect for both Agenda Items Nos. 10 and 11. Seconded by Sherilyn Godfrey.
Motion carried.
11. Discussion related to proposed development of the Anna Business Park
(EDC Board).
(See above).
12. Adjourn.
Rob Simmons made a motion to adjourn. Sherilyn Godfrey seconded the motion.
Motion carried. The EDC Board adjourned at 5:43 p.m.
APPROVED:
Connie Stump
Vice -President of CDC
APPROVED:
Connie '-'
President of EDC
w
�i
ATTESTED:
herilyn Godfrey
Secretary of CDC
ATTESTED:
Rob Simmons
Secretary of EDC
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
04-23-09 Minutes of Special Joint
Meeting of CDC/EDC.doc
Meeting: May 14, 2009
Account Code
Budgeted Ami
AGENDA SUBJECT: Adjourn.
SUMMARY:
STAFF RECOMMENDATION:
Item No. 13
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: Yes No