HomeMy WebLinkAboutCDCpkt2010-10-14ry
October 14, 2010
Meeting Packet
R.
AGENDA
REGULAR MEETING
OF ANNA COMMUNITY DEVELOPMENT CORPORATION
st October 14 2010 at 4:00 P.m.'
COMMUNITY ANNA CITY HALL ADMINISTRATION BUILDING,
DEVELOPMENT111 N. POWELL PKWY., ANNA, TEXAS
The Anna Community Development Corporation will conduct its regular meeting at 4:00
p.m.' on October 14, 2010, at the Anna City Hall Administration Building, 111 N. Powell
Parkway, to consider the following items:
1. Call to Order. 1 . qq
2. Roll Call and Est_lablishment of Quorum. G /e1
3. Invocation and Pledge. g' 11 C I I I,^a, �t
4. Citizen Comments. Citizens are allowed 3 minutes to speak. The Board of
Directors is unable to respond to or discuss any issues that are brought up during
this section that are not on the agenda, other than to make statements of specific
factual information in response to a citizen's inquiry or to recite existing policy in
response to the inquiry.
Discussion of a loan request from Aaron Towner. vl-�J Gt jam, i4e4� A&
6. Discussion regarding agreement with Bloomfield Homes.,/ d
•
07Consider/Discuss/Action regarding loan terms for Image Vision Labs.
8. Consider/Discuss/Action regarding funding for a portion of a gazebo for Natural no(
Springs Park.
9. CLOSED SESIN (exceptions):
a. Deliberate regarding the purchase, exchange, lease or vafu� real
property. (Tex. Gov't Code §551.072);
b. Consult with legal counsel on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov't Code §551.071);
c. Discuss or deliberate Economic Development Negotiations:
' ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation
meets at the same time and place scheduled for this meeting, then this meeting will be delayed and will begin immediately
after the conclusion of the meeting of the Anna Economic Development Corporation.
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The
Corporation reserves the right to retire into executive session conceming any of the items listed on this agenda, whenever
it is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this
meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the
meeting so that appropriate arrangements can be made.
S� v
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1). (Tex. Gov't Code §551.087)i-aad-
10. Consider/Discuss/Action regarding a contractual sponsorship request with
GACC for the FY 2010-2011.
11. Review of bills and fiscal year 2009-10 budget. I.)
the
No AlMh�
12. Consider/Discuss/Action regarding approving the August 5, 2010 minutes and the
special meeting minutes from September 7, 2�0"1�°0.
13. Adjourn. }_,, �� w��
V
This is to certify that I, Jessica Perkins, Assistant to the City Manager, posted this agenda at a
place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or
before 4:00 p.m., October 11, 2010. �/
*s soa Perki Assistant to the City Manager
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the hems listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any of the hems listed on this agenda, whenever
it is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this
meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the
meeting so that appropriate arrangements can be made.
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: October 14, 2010
Budgeted Amount: N/A
Item No. I
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Call to Order
SUMMARY:
Staff Contact: Jessica Perkins
Exhibits: Yes X No
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: October 14, 2010
Budgeted Amount: N/A
Item No. 2
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: Yes X No
AGENDA SUBJECT: Roll Call and Establishment of Quorum.
SUMMARY:
STAFF RECOMMENDATION:
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: October 14, 2010
Budgeted Amount: N/A
Item No. 3
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Innovation and Pledge.
SUMMARY:
STAFF RECOMMENDATION:
Staff Contact: Jessica Perkins
Exhibits: _ Yes X No
DEVELOPMENT
CORPORATION
Item No. 4
E 11 e
Community Development
Corporation Agenda Staff Report
Meeting: October 14, 2010 Staff Contact: Jessica Perkins
Budgeted Amount: N/A Exhibits: —Yes X No
AGENDA SUBJECT: Citizen Comments.
Citizens are allowed 3 minutes to speak. The Board of Directors is unable to respond to
or discuss any issues that are brought up during this section that are not on the agenda,
other than to make statements of specific factual information in response to a citizen's
inquiry or to recite existing policy in response to the inquiry.
SUMMARY:
STAFF RECOMMENDATION:
Meeting: October 14, 2010
.Item No. 5
Anna
Community Development
Corporation Agenda Staff Report
Budgeted Amount: reserve funds
Staff Contact: Jessica Perkins
Exhibits: Yes X No
AGENDA SUBJECT: Discussion of a loan request from Aaron Towner.
SUMMARY: Aaron Towner is the owner of The Pit Stop. Aaron has expressed interest
in expanding his facility, adding employees, and adding services. Aaron leases the
property from Mr. Roper. Due to the expansion of FM 455 Mr. Roper is waiting until he
is able to sell the ROW needed to TxDOT before he will allow any changes to the
property. Therefore, this has limited Aaron's ability to expand his business. In the
meantime, he would like to add equipment. He is looking for a low interest loan in the
amount of $30,000 to purchase equipment.
STAFF RECOMMENDATION: n/a
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: October 14, 2010
Item No. 6
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Budgeted Amount: n/a Exhibits: Yes _X—No
AGENDA SUBJECT: Discussion regarding agreement with Bloomfield Homes.
SUMMARY: Bloomfield Homes approached the city of Anna about locating an office
in Anna for their company so that they could have one location from which to purchase
supplies neectfor home construction. In exchange for locating in Anna and adding to our
sales tax base, Bloomfield Home asked for a sales tax rebate. The city of Anna recently
entered into an agreement with Bloomfield Homes to rebate back I% of their sales tax
revenue. The remaining sales tax revenue generated will benefit the EDC and CDC.
S�AJ'F RECOMMENDATION: n/a
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: October 14, 2010
Budgeted Amount: n/a
Item No. 7
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: _ _Yes )(No
AGENDA SUBJECT: Consider/Discuss/Action regarding loan terms for Image Vision
Labs.
SUMMARY: IVL has submitted a request for a 99,900 loan from the RLF grant the
CDC received. The loan subcommittee met one time and approved their application and
proposed terms of the loan. IVL has requested different terms for the loan. Due to hectic
schedules I have been unable to set up another meeting with the loan subcommittee and
IVL. Staff would like direction form the CDC board to pass on to the loan subcommittee
and IVL so we can complete the loan as quickly as possible.
STAFF RECOMMENDATION: n/a
COMMLI,II
DEVELOPME14T
CORPORATION
Meeting: October 14, 2010
Budgeted Amount:
Item No. 8
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: X Yes No
AGENDA SUBJECT: Consider/Discuss/Action regarding funding for a portion of a
gazebo for Natural Springs Park
SUMMARY: Staff was contacted by a boy scout who wants to build a gazebo at NSP.
The boy scout is unable to build the concrete foundation needed for the gazebo. The city
is requesting that the CDC assist in paying for the foundation for the gazebo. This will be
a nice feature to have at the park and would be a very expense to purchase out right.
STAFF RECOMMENDATION: Staff recommends considering the request.
-CONTRACTORS 5 INVOICE
WORK PERFORMED AT:
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All Material is guaranteed to be as specified, and the above work was performed in accordance with the drawings and specifications
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provided for the above work, and was comp
eted In a su stantial wor anlike manner for the agreed sum of
♦�, / ova �
�W l f?d�l �N I%A" 42��� Dollars
This Is a ❑ Partial Full invoice due and payable by: SONG'i /O/
Month Day .Year
In accordance with our Agreement ❑ Proposal No. Dated
Month Day Year
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CONTRACTORS INVOICE
Item No. 9
Anna
Community Development
Corporation Agenda Staff Report
Meeting: October 14, 2010 Staff Contact: Jessica Perkins
Budgeted Amount: Exhibits: _ Yes X_ No
AGENDA SUBJECT: CLOSED SESSION (exceptions):
a. Deliberate regarding the purchase, exchange, lease or value of real
property. (Tex. Gov't Code §551.072);
b. Consult with legal counsel on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of
the Government Code (Tex. Gov't Code §551.071); and,
c. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1). (Tex. Gov't Code §551.087).
STAFF RECOMMENDATION: n/a
CORPORATION
Meeting: October 14, 2010
Budgeted Amount:
Item No. 10
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: X Yes No
AGENDA SUBJECT: Consider/Discuss/Action regarding a contractual sponsorship
request with the GACC for the FY 2010-2011
SUMMARY: The GACC approached the city and the Chief Administrative Officer for
the CDC about a yearly contractual sponsorship instead of sponsoring individual events.
The GACC brought some information to the last meeting that outlined what the
agreement would look like and what the CDC would receive in return for their
sponsorship.
STAFF RECOMMENDATION: Staff recommends considering the request. A one
time a year, sponsorship would allow for easier budgeting.
AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2010-2011
THIS AGREEMENT FOR SPONSORSHIP COMMITMENT (this "Agreement') is made
by and between the Anna Community Development Corporation ("CDC'), and the
Greater Anna Chamber of Commerce, Inc. ("GACC") and entered into on this
day of , 20.
Section 1. Summary
The CDC hereby promises to make certain payments to the GACC to sponsor certain
GACC events that GACC promises will promote the CDC and the growth and the
development of the City. The amount of each payment is specified under this
Agreement for each corresponding GACC event. Each payment is to be provided to
the GACC prior to each event, but is contingent upon GACC providing a letter of intent
to organize and hold the corresponding event and meet the corresponding
benchmarks set forth herein, as well as to adequately promote the CDC and the City.
Section 2. Definitions
For purposes of this Agreement, the following meanings shall apply:
(a) City shall mean the City of Anna, Texas.
(b) �C shall mean the Anna Economic Development Corporation, a Texas
nonprofit corporation.
(c) GACC shall mean the Greater Anna Chamber of Commerce, Inc., a Texas
nonprofit corporation.
(d) Sponsor shall mean a person or corporation that pays or provides something of
value to the GACC in connection with a GACC event in exchange for GACC
providing promotional marketing or any other benefits associated with the GACC
event.
(e) Sponsorship Benefits shall mean at least that amount of sponsorship
designation, advertising in print and broadcast media, marketing materials and
opportunities, onsite and offsite signage and marketing, public relations benefits
and all other benef4,S,'listed in this Agreement and/or otherwise available that
would promote the l!bC to an extent equal to or greater than any other Sponsor
of the GACC vent in question. In other words, Sponsorship Benefits shall
provide the VOC with at least "equal billing" compared with any other Sponsor
and shall provide the highest level of promotional or other benefits made
avail le or provided to any other Sponsor, regardless of the amounts paid by
theDC as compared with other Sponsor Designation includes and shall mean:
AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2010-2011 PAGE 1 OF 9
C
(1) the ODC shall be named as a Sponsor of the GACC event, that the EDC
may use the same designation in all GACC-approved advertising,
merchandising and promotions; and
(2) the �DC shall have first right of refusal as a Sponsor of any subsequent
events arising out of any of the GACC events in future years.
Section 3. General Requirements
3.01 Letter of Intent
The GACC agrees to provide to the CDC a letter of intent prior to each event and
payment to GACC of any CDC funds for such event. The letter of intent will be drafted
on a standard form attached as "Exhibit A", and incorporated herein as if set forth in
full. The letter of intent shall include a promise by the GACC to organize and hold the
specific event setting forth its purpose and goals including the benchmark provisions
set forth in this Agreement and shall constitute further binding contractual
responsibilities of the GACC to attain those benchmarks and adequately promote the
CDC.
3.02 Sponsorship Benefits
The GACC agrees to furnish all materials, equipment, tools and other items necessary
to provide Sponsorship Benefits to the CDC, and, in addition, all Sponsor
Designations, advertising in print and broadcast media, marketing materials and
opportunities, onsite and offsite signage and marketing, and all other public relations
and promotional benefits as further described in this Agreement under each specific
event.
Advertising in print and broadcast media includes the CDC's identification as Sponsor
on all print advertising secured promoting the GACC event. All such advertising shall
reference the CDC as: The City of Anna Community Development Corporation.
Marketing materials and opportunities, onsite signage and marketing, and public
relations benefits will be provided for under each specific event in this Agreement.
Section 4. GACC Events
The GACC and CDC anticipate CDC sponsorship of the following events and provides
specific terms of compensation, Sponsorship Benefits, goals and benchmarks to
gauge promotional impact:
AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2010-2011 PAGE 2 OF 9
4.01 (List Specific Event)
Name/Purpose:
Date, Time, Location of Event:
Deadline for GACC to provide Letter of Intent to CDC:
Compensation amount:
Due Date of Payment:
Sponsorship Obligations of GACC in addition to Sponsorship Benefits:
Promotional Benchmark Requirements:
4.02 (List Specific Event)
Name/Purpose:
Date, Time, Location of Event:
Deadline for GACC to provide Letter of Intent to CDC:
Compensation amount:
Due Date of Payment:
Sponsorship Obligations of GACC in addition to Sponsorship Benefits:
AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2010-2011 PAGE 3 OF 9
Promotional Benchmark Requirements:
4.03 (List Specific Event)
Name/Purpose:
Date, Time, Location of Event:
Deadline for GACC to provide Letter of Intent to CDC:
Compensation amount:
Due Date of Payment:
Sponsorship Obligations of GACC in addition to Sponsorship Benefits:
Promotional Benchmark Requirements:
4.04 (List Specific Event)
Name/Purpose:
Date, Time, Location of Event:
Deadline for GACC to provide Letter of Intent to CDC:
Compensation amount:
AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2010-2011 PAGE 4 OF 9
Due Date of Payment:
Sponsorship Obligations of GACC in addition to Sponsorship Benefits:
Promotional Benchmark Requirements:
Section 5. Compensation
In consideration of the performance of the duties and services including the
Sponsorship Benefits described herein, the CDC agrees to pay the GACC the
compensation amounts set forth in Section 4 of this Agreement; provided, however,
that in order for the CDC to be obligated to make any such payment as to any given
event, the GACC must first provide the CDC with a Letter of Intent—signed by a
GACC representative authorized to contractually bind the GACC—as described in this
Agreement and submit same to the CDC before the applicable deadline set forth in
Section 4 of this Agreement. Once the funds have been paid by the CDC, the GACC
shall provide the CDC with a written receipt of payment.
Section 6. Licenses and Permits
The GACC shall obtain and pay for any and all permits, licenses, disposal fees, or any
other costs required for any of the GACC events and to fulfill this Agreement. The
GACC shall take all reasonable steps necessary to ensure that all state, federal, and
local permitting and licensing requirements are met at all times during all GACC
events. The GACC must comply with all federal and state laws, and local ordinances
while organizing and participating in the GACC events.
Section 7. Independent Contractor Status/ Liability/ Indemnity
It is expressly understood and agreed that the CDC has no right of control,
supervision, or direction over any work performed by the GACC relating in any way to
the GACC's undertaking of any of its events (the "Work"), including but not limited to
its employees, agents, contractors, or its subcontractors, nor does the CDC have any
AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2010-2011 PAGE 5 OF 9
control, supervision or direction of the means, methods, sequences, procedures, and
techniques utilized to complete any the Work. There shall be no joint control over the
Work. The GACC agrees to fully defend, indemnify and hold harmless the CDC
from any claim, proceeding, cause of action, judgment, penalty, or any other
cost or expense arising or growing out of, associated or in connection with the
Work. The indemnification includes, but is not limited to, attorney fees incurred
by the CDC in defending itself or in enforcing this Agreement. By entering into
this Agreement, GACC waives all rights and remedies in law or in equity except to
seek enforcement of specific performance, without any right to reimbursement of costs
or attorney fees, of the obligations under this Agreement. This provision is not
intended to and does not waive any of the CDC's governmental immunities, including
immunity from suit and liability.
Section 8. Insurance
GACC shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property, which may arise from or in
conjunction with the performance of the Work or in any way related to the GACC's
undertakings performed in connection with the GACC events, including but not limited
to coverage for GACC, its agents, representatives, employees, contractors, or
subcontractors. The form and limits of such insurance, together with the underwriter
thereof in each case, must be acceptable to the CDC but regardless of such
acceptance it shall be the responsibility of the GACC to maintain adequate insurance
coverage at all times. Failure of the GACC to maintain adequate coverage shall not
relieve the GACC of any contractual responsibility or obligation. Each policy shall
provide that there will be no alteration or modification which reduces coverage in any
way prior to 30 days written notice being given to the CDC. A copy of each policy, or
at the CDC's discretion, a certificate of insurance, shall be filed with the CDC
Secretary.
Section 9. Default
9.01 Events of Default
The occurrence, at any time during the term of the Agreement, of any one or more of
the following events, shall constitute an Event of Default under this Agreement:
(a) the failure of GACC to timely provide the CDC with a properly executed Letter of
Intent in accordance with the terms of this Agreement prior to each event;
(b) the failure of the GACC event to occur on the anticipated date;
(c) the failure of GACC to provide the CDC with all Sponsorship Benefits enumerated
in this Agreement for each event;
(d) the failure of GACC to meet each promotional benchmark requirement;
AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2010-2011 PAGE 6 OF 9
(e) the failure of the CDC to pay the GACC according to the compensation terms of
each event when such payment may become due; and,
(f) the CDC's or GACC's breach or violation of any of the material terms, covenants,
representations or warranties contained herein or GACC's failure to perform any
material obligation contained herein.
9.02 Uncured Events of Default
Upon the occurrence of an Event of Default by CDC that can be cured by the
immediate payment of money to GACC, CDC shall have 10 calendar days from
receipt of written notice from GACC of an occurrence of such Event of Default to cure
same before GACC may exercise any of its remedies as set forth in this Agreement.
Upon the occurrence of an Event of Default by GACC that does not include the failure
to abide by a deadline, it shall have 10 calendar days from receipt of written notice
from CDC of an occurrence of such Event of Default to cure same, or, if same cannot
be effectively cured with 10 calendar days and fully and effectively provide CDC with
the Sponsorship Benefits, the default may be cured by refunding CDC's entire
sponsorship fee, unless such Event of Default creates or contributes to an emergency
situation in which injury to persons or property reasonably appears imminent, in which
case CDC is immediately entitled to exercise or seek all rights available to it at law or
in equity.
Section 10. Amendment; Termination
This Agreement may not be amended except pursuant to a written instrument signed
by both parties. This Agreement shall terminate once both parties shall have
completed performance of their respective obligations hereunder.
Section 11. Notice
Notice as required by this Agreement shall be in writing delivered to the parties via
postage prepaid, U.S. certified mail, return receipt requested, at the addresses listed
below:
CDC GACC
CDC President GACC President
Anna Community Development Corporation Greater Anna Chamber of Commerce
101 N. Powell Parkway P.O. Box 1256
Anna, Texas 75409 Anna, Texas 75409
Each party shall notify the other in writing within 10 days of any change in the address
information listed in this section.
AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2010-2011 PAGE 7 OF 9
Section 12. No Waiver of Immunity
Nothing in this Agreement waives any governmental immunity available to the CDC
under Texas law. The provisions of this paragraph are solely for the benefit of the
parties hereto and are not intended to create or grant any rights, contractual or
otherwise, to any other person or entity.
Section 13. Entire Agreement
This Agreement represents the entire and integrated Agreement between CDC and
GACC and supersedes all prior negotiations, representations and/or agreements,
either written or oral. This Agreement may be amended only by written instrument
signed by both parties.
Section 14. Governing Law and Venue
This Agreement shall be governed by the laws of the State of Texas as to
interpretation and performance. Any and all legal action necessary to enforce this
Agreement shall be brought in a court of competent jurisdiction in Collin County,
Texas or in the United States District Court for the Eastern District of Texas, Sherman
Division.
Section 15. Severability
The provisions of this Agreement are severable. In the event that any paragraph,
section, subdivision, sentence, clause, or phrase of this Agreement shall be found to
be contrary to the law, or contrary to any rule or regulation having the force and effect
of the law, such decisions shall not affect the remaining portions of this Agreement.
Section 16. Contract Interpretation
This Agreement is the result of negotiation between the parties, and shall, in the event
of any dispute over the meaning or application of any portion thereof, be interpreted
fairly and reasonably, and not to be more strictly construed against one party than
another, regardless of which party originally drafted the section in dispute. Time is of
the essence with respect to the deadlines set forth in this Agreement.
Section 17. Force Majeure
If a party is prevented or delayed from performing any of its obligations hereunder due
to a natural or manmade event or condition not caused by such party and beyond
such party's reasonable control, then such party's performance of those obligations
shall be suspended until such time as the event or condition no longer prevents or
delays performance. If any event or condition results in the creation of amounts of
refuse in excess of ordinary amounts, then the parties shall discuss, but shall not be
bound to conclude, terms and conditions for collection of those excess amounts.
AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2010-2011 PAGE 8 OF 9
Section 18. Assignment
It is understood and agreed that GACC shall not assign, sublet, or transfer any of the
rights and duties under the terms of this Agreement without the prior written approval of
the CDC.
Section 19. Effective Date
This Agreement shall be effective upon the date first stated herein, and performance
of such Agreement shall begin as soon thereafter as practicable.
IN WITNESS WHEREOF, CDC and GACC have executed this Agreement.
By:
Deanpra Mink
Greater Anna Chamber of Commerce
Rob Simmons
CDC President
AGREEMENT FOR SPONSORSHIP COMMITMENT FOR 2010-2011 PAGE 9 OF 9
EXHIBIT A
LETTER OF INTENT BY THE GREATER ANNA CHAMBER OF COMMERCE
This Letter of Intent ("Letter") by the Greater Anna Chamber of Commerce, Inc. ("GACC") is
subject to verification by the Anna Community Development Corporation ("CDC") and the
Anna Economic Development Corporation ("EDC"). The execution of this Letter does not
necessarily obligate the CDC and the EDC to perform on its sponsorship obligations
contained in the 2010-2011 Agreement for Sponsorship Commitment ("Agreement") as
such performance will be subject to the limitations as stated in the Agreements.
The GACC now promises to plan, organize, sponsor and hold a community event and
hereby sets forth the purpose of the event and provides specific goals/benchmarks to
promote the CDC/EDC and the City of Anna, Texas. Further, the GACC promises to meet
the defined benchmarks pertaining to the event's goals. Failure to do so subjects the GACC
to the default provisions of the Agreement.
Event:
Location of Event:
Date/Time of Event:
Purpose of the Event:
Goals/Benchmarks (include marketing, attendance, and other similar provisions):
Signed this the day of , 20
Deana Mink, President
Greater Anna Chamber of Commerce, Inc.
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: October 14.2010
Budgeted Amount: n/a
Item No. I I
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: X Yes No
AGENDA SUBJECT: Review of bills and fiscal year 2009-2010 budget.
SUMMARY: Staff will present the year end balance sheet.
STAFF RECOMMENDATION: n/a
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A
DEVELOPMENT
CORPORATION
Meeting: October 14, 2010
Budgeted Amount: n/a
Item No. 12
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: _X—Yes No
AGENDA SUBJECT: Consider/Discuss/Action regarding approving the August 5,
2010 minutes and the special meeting minutes from September 7, 2010.
SUMMARY: n/a
STAFF RECOMMENDATION: n/a
MINUTES OF REGULAR MEETING OF THE
ANNA COMMUNITY DEVELOPMENT CORPORATION
COMMUNITY Thursday, August 5, 2010
DEVELOPMENT
CORPORATION
The Community Development Corporation ("CDC") of the City of Anna met at 4:15 p.m.,
Thursday, August 5, 2010, at the Anna City Hall Administration Building, 111 North
Powell Parkway (Hwy. 5), Anna, Texas.
Call to Order
Connie Stump, Vice -President, called the meeting to order and the following
items were presented to the Board for its consideration.
2. Roll Call and Establishment of Quorum.
Directors in attendance were: Connie Stump, Duane Hayes, Gene Bowles and
Bill Olsen. A quorum was declared present and the floor was open for business.
Directors Sherilyn Godfrey, Sandra Delgado, and Rob Simmons were absent.
Alls absentness was excused.
Others in attendance were: Philip Sanders, City Manager; Maurice Schwanke,
Director of Planning for the City of Anna; Jessica Perkins, Chief Administrative
Officer; Clark McCoy, Attorney for EDC; Deana Mink, President of the Greater
Anna Chamber of Commerce ("GACC"); and GACC's Board members Tammy
House, Gary Billups, and Aaron Towner.
3. Invocation and Pledge.
Gene Bowles gave the invocation and led the group in the Pledge of Allegiance.
4. Citizen Comments. Citizens are allowed 3 minutes to speak. The Board of Directors is
unable to respond to or discuss any issues that are brought up during this time that are not on the
agenda, other than to make statements of specific factual information in response to a citizen's
inquiry or to recite policy in response to the inquiry.
The foregoing was read into the record. Deana Mink, GACC president,
commented on the ribbon cutting at Tony's Deli to take place the next day.
5. Receive presentation from the GACC regarding a contractual sponsorship
request for the FY 2010-2011.
Tammy House spoke to the Board about the research that the GACC conducted
and the results. They found that the budget is difficult to plan beyond three
months and it needs to be structured. GACC's goals are to better structure and
balance its budget in order to be more accountable to those donating money.
1. The Corporation may vole and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-05-2010 Regular CDC Minutes.doc
GACC is looking for a one-time donation of $45,000.00 in exchange for
sponsorship advertisement and City promotion. What kind of people from larger
cities are we attracting? Need to advertise the new businesses in Anna as they
open.
Its main events in the past have been the Glow Fest (may become an every
other year event), Christmas Parade, Banquet, golf tournament, 4 I of July
celebration, Freedom Fest, 4K run (which was well-received) and the health fair.
Its balance sheet showed a lost in every event except their banquet. The
weather was a factor in whether or not the event was a success. The GACC
needs to advertise outside of the community to get people to come to Anna.
There was a healthy discussion between GACC and the Board. More family-
oriented events need to be planned, would like to see more tangible things such
as data historical statistics. No action was taken.
6. Public Hearing regarding indoor recreation project for a community center
at Natural Springs Park.
The public hearing on the indoor recreation project was opened at 4:50 and
closed at 4:51. No comments.
7. Public Hearing regarding outdoor recreation project for Phase II of Slayter
Creek Park including public park and open space facility improvements.
The public hearing on the outdoor recreation project was opened at 4:52 and
closed at 4.53 pm. No comments.
8. Consider/Discuss/Action regarding the application for the Revolving Loan
Fund Program from IVL.
Jessica Perkins stated that in prior negotiations, IVL stated they needed
approximately $200,000 to move their operation to Anna and for upstart of the
business. A grant in the amount of $110,000 was obtained for IVL and a contract
was sign between IVL and the Board. Presently, Jessica Perkins wants the
Board to authorize the sub -committee to review their loan application request; if
approved, then forward it to the USDA for final approval. Gene made a motion to
that effect, which was seconded by Duane Hayes. Motion carried.
9. Receive update on restructuring of debt.
At the last meeting the board requested that Jessica Perkins inquire with the
bank if there would be a penalty to cash in the CD early and pay off the loan.
There is not penalty to cash in the CD and pay off the loan so Jessica will do that
this month.
10. Consider/Discuss/Action regarding fiscal year 2010-2011 budget.
I. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-05-2010 Regular CDC Minutes.doc
The CDC will receive approx. $210,000 in general sales tax revenue this coming
year. The portion of the Chief Administrative Officer's salary that the CDC paid
will be moved to the EDC budget. Now EDC will be responsible for 1/2 instead of
%of the COA's salary.
Maurice Schwanke addressed the Board as to the planned park projects. As the
number of amenities is added to the parks and the community center becomes
functional, so will the amount of maintenance work. The City wants to hire a full-
time parks and recreation supervisor who would earn $59,000.00 a year plus
FICA and benefits. He would also work with other maintenance employees. The
City wants CDC to shoulder sixty percent (60%) of the salary expense.
The City also needs to investigate the leasing or buying of a specialized mower,
(includes other equipment, but not aerator), that will keep the baseball fields to
competition playing specs. Perhaps, there is a need for a maintenance
agreement with the seller. At this time, the Board is interested in learning about
a leasing option.
Maurice Schwanke also commented that several teams have contacted him in
regards to using Anna baseball fields. An amount to be charged has not been
determined.
Connie Stump made a motion to take no action. Bill Olsen seconded
11. Review of bills and fiscal year 2009-2010 budget.
A statement for Wolfe, Tidwell, and McCoy in the amount of $4,970.18 was
presented or review. No action was taken with respect to the 2009-10 budget.
12. Consider/Discuss/Action regarding the approval of the July 1, 2010
minutes.
Gene Bowles made a motion to approve the July 1, 2010 minutes as corrected.
The correction was made to Item 10. The date for the minutes was changed to
June 10, 2010. The motion was seconded by Bill Olsen. Motion carried.
[THIS SPACE INTENTIONAL LEFT BLANK]
I. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-05-2010 Regular CDC Minutes.doc
Adjourn.
Connie Stump made a motion to adjourn. Duane Hayes seconded the motion.
Motion carried. The meeting adjourned at 5:43p.m.
APPROVED:
Constance Ann Stump
Vice -President of CDC
ATTESTED:
Sherilyn Godfrey
Secretary of CDC
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-05-2010 Regular CDC Minutes.doc
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: October 14, 2010
Budgeted Amount: n/a
AGENDA SUBJECT: Adjourn.
SUMMARY: n/a
Item No. 13
Anna
Community Development
Corporation Agenda Staff Report
STAFF RECOMMENDATION: n/a
Staff Contact: Jessica Perkins
Exhibits: Yes _X—No