HomeMy WebLinkAboutCDCpkt2010-08-05August 5, 2010
Meeting Packet
AGENDA A
REGULAR MEETING
OF ANNA COMMUNITY DEVELOPMENT CORPORATION
:L August 5, 2010 at 4:00 p.m.'
COMMUNITY ANNA CITY HALL ADMINISTRATION BUILDING,
COR ° AIIONi 111 N. POWELL PKWY., ANNA, TEXAS
The Anna Community Development Corporation will conduct its regular meeting at 4:00
p.m.' on August 5. 2010. at the Anna City Hall Administration Building, 111 N. Powell
Parkway, to consider the following items:
1. Call to Order.
2. Roll Call and Establishment of Quorum. V I S.t lam/ —a-&Cexaded
3. Invocation and Pledge.
4. Citizen Comments. Citizens are allowed 3 minutes to speak. The Board of
Directors is unable to respond to or discuss any issues that are brought up during
this section that are not on the agenda, other than to make statements of specific
factual information in response to a citizen's /inquiry or to recite existing policy in
response to the inquiry. e (l (,- , , ro - t 7 t t le 4) &&
5. Receive presentation from the GACC regarding a contractual sponsorship request
for the FY 2010-2011. ,/
6. Public Hearing regarding indoor recreation project for a community center at
Natural Springs Park. (� / Qf 9
7. Public Hearing regarding outdoor recreation project for Phase II of Slayter Creek
Park including public park and open space facility improvements.
8. Consider/Discuss/Action regarding the application for the Revolving Loan Fund
Program from
9. Receive update on restructuring of debt.
10. Consider/Discuss/Action regarding fiscal year 2010--201�1 budget
�g.! s✓� j (a IvI�
11. Review of bills and fiscal year 2009-10 budget. �
12. Consider/Discuss/Action regarding approving the Jply 1, 2010 minutes.
�I�-I� j1,L2
I ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation
meets at the same time and place scheduled for this meeting, then this meeting will be delayed and will begin immediately
after the conclusion of the meeting of the Anna Economic Development Corporation.
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever
it Is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this
meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the
meeting so that appropriate arrangements can be made.
13. Adjourn. J
This is to certify that I, Jessica Perkins, Assistant to the City Manager, posted this agenda at a
place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or
before 4:00 p.m., August 2, 2010. P �
,ff#icaPerkins, A(gbistant to the City Manager
IMPORTANT LEGAL NOTICE: The Corporation may vole and/or act upon each of the Items listed in this agenda. The
Corporation reserves the right to retire Into executive session concerning any of the items listed on this agenda, whenever
it is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this
meeting and who may need assistance should contact the City Secretary at 972-9243325 two working days prior to the
meeting so that appropriate arrangements can be made.
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: August 5, 2010
Budgeted Amount: N/A
Item No. 1
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Call to Order
SUMMARY:
f1KIIyZaiX41001Z1101Y.W1110
Staff Contact: Jessica Perkins
Exhibits: _ Yes X No
Item No. 2
Anna
Community Development
Corporation Agenda Staff Report
Meeting: August 5, 2010 Staff Contact: Jessica Perkins
Budgeted Amount: N/A Exhibits: _ Yes X No
AGENDA SUBJECT: Roll Call and Establishment of Quorum.
SUMMARY:
STAFF RECOMMENDATION:
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: August 5, 2010
Budgeted Amount: N/A
Item No. 3
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Innovation and Pledge.
SUMMARY:
STAFF RECOMMENDATION:
Staff Contact: Jessica Perkins
Exhibits: Yes X No
Item No. 4
Anna
Community Development
Corporation Agenda Staff Report
Meeting: August 5, 2010 Staff Contact: Jessica Perkins
Budgeted Amount: N/A Exhibits: _ Yes X No
AGENDA SUBJECT: Citizen Comments.
Citizens are allowed 3 minutes to speak The Board of Directors is unable to respond to
or discuss any issues that are brought up during this section that are not on the agenda,
other than to make statements of specific factual information in response to a citizen's
inquiry or to recite existing policy in response to the inquiry.
SUMMARY:
STAFF RECOMMENDATION:
M
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: August 5, 2010
Budgeted
Item No. 5
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: X Yes No
AGENDA SUBJECT: Receive presentation from the GACC regarding a contractual
sponsorship request for the FY 2010-2011
SUMMARY: The GACC approached the city and the Chief Administrative Officer for
the CDC about a yearly contractual sponsorship instead of sponsoring individual events.
The GACC will outline what the agreement would look like and what the CDC would
receive in return for their sponsorship.
STAFF RECOMMENDATION: Staff recommends considering the request. A one
time a yeark sponsorship would allow for easier budgeting.
L
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: August 5, 2010
Budgeted
Item No. 6
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: Yes X No
AGENDA SUBJECT: Public Hearing regarding indoor recreation project for a
community center at Natural Springs Park.
SUMMARY: State statue requires that the CDC hold a public hearing to receive public
comment before taking on a public project.
STAFF RECOMMENDATION: Staff recommends the board hold the public hearing.
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: August 5, 2010
Budgeted Amount:
Item No. 7
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: _ Yes _X_ No
AGENDA SUBJECT: Public Hearing regarding outdoor recreation project for Phase II
of Slayter Creek Park including public park and open space facility improvements.
SUMMARY: State statue requires that the CDC hold a public hearing to receive public
comment before taking on a public project..
STAFF RECOMMENDATION: Staff recommends the board hold the public hearing.
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: August 5, 2010
Budgeted Amount: n/a
Item No. 8
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: X Yes No
AGENDA SUBJECT: Consider/Discuss/Action regarding the application for the
Revolving Loan Fund Program from IVL
SUMMARY: During negotiations with IVL, IVL stated they needed a total of $200,000
to get their operation up and running in Anna. Staff was able to negotiate that a portion
of the $200,000 be a loan instead of a grant. IVL has completed the loan application for
the revolving loan fund the CDC has through the grant with the USDA. Portions of the
application have been included for your review.
STAFF RECOMMENDATION: Staff recommends you submit the application for
review by the RLF sub -committee for their review.
[6141.1:141 NA I
Meeting: August 5, 2010
Budgeted Amount: n/a
Item No. 9
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: Yes X No
AGENDA SUBJECT: Receive update on restructuring of debt.
SUMMARY: The Chief Administrative Officer inquired with Texas Star Bank about
closing out the CD and paying off the loan that is being secured with the CD. Texas Star
Bank representatives said there would be no charge to do that.
STAFF RECOMMENDATION: n/a
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: August 5.2010
Budgeted Amount: n/a
Item No. 10
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: X Yes No
AGENDA SUBJECT: Consider/Discuss/Action regarding fiscal year 2010-2011
budget.
SUMMARY: Staff will present the proposed fiscal year 2010-2011 budget.
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COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: August 5, 2010
Budgeted Amount: n/a
Item No. 11
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: X Yes No
AGENDA SUBJECT: Review of bills and fiscal year 09-10 budget.
SUMMARY:
STAFF RECOMMENDATION:
CDC Meeting August 5, 2010
Bills for review:
Wolfe, Tidwell, McCoy:
1% `VV Uay Legal fees: 4,970.18
1a8waoRmr.ffili
Meeting: August 5, 2010
Budgeted Amount: n/a
Item No. 12
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: _X -Yes No
AGENDA SUBJECT: Consider/Discuss/Action regarding approving the July 1, 2010
minutes.
SUMMARY:
STAFF RECOMMENDATION: staff recommends you approve.
MINUTES OF REGULAR MEETING OF THE
ANNA COMMUNITY DEVELOPMENT CORPORATION
COMMUNITY Thursday, July 1, 2010
DEVELOPMENT
OORI I(I[PAIION
The Community Development Corporatio
Thursday, July 1, 2010, at the Anna City
Parkway (Hwy. 5), Anna, Texas.
Call to Order
n ("CDC") of the City of Anna met at 4:00 p.m.,
Hall Administration Building, 111 North Powell
Rob Simmons, President, called the meeting to order and the following items
were presented to the Board for its consideration.
2. Roll Call and Establishment of Quorum.
Directors in attendance were: Sandra Delgado, Sherilyn Godfrey, Rob Simmons
and Connie Stump. A quorum was declared present and the floor was open for
business. Directors Bill Olsen, Gene Bowles, and Duane Hayes were absent.
Others in attendance were: Philip Sanders, City Manager; Maurice Schwanke,
Director of Planning for the City of Anna; Jessica Perkins, Chief Administrative
Officer; Clark McCoy, Attorney for EDC; and John Thatcher, Esq. with Wolfe,
Tidwell & McCoy, LLP.
3. Invocation and Pledge.
Rob Simmons gave the invocation and led the group in the Pledge of Allegiance.
4. Citizen Comments. Citizens are allowed 3 minutes to speak. The Board of Directors is
unable to respond to or discuss any issues that are brought up during this time that are not on the
agenda, other than to make statements of specific factual information in response to a citizen's
inquiry or to recite policy in response to the inquiry.
The foregoing was read into the record. No citizens present.
5. Receive presentation from Maurice Schwanke, Director of Planning for the
City of Anna, regarding future park projects, grant opportunities for the
projects and other funding needs.
Mr. Schwanke gave a very informative presentation on grant opportunities that
have been used in the past for the development of Anna's parks and grants now
available for indoor and outdoor recreation uses. The bridge (connecting Rattan
Elementary School) and trails at Natural Springs Park ("NSP") were built using a
grant from Collin County. Since our last visit, more trails have been added
besides the aforementioned project.
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
06-10-2010 Regular CDC Minutes.doc
14
Presently, the Texas Dept. of Park and Wildlife has a statewide competition for
funds twice a year — one for indoor and one for outside recreation. Points are
given for each item presented in the application, including first time activities.
Applications are submitted twice a year — July 315f and January 31st. The City
doesn't have to have the funds in -hand to submit an application.
The City plans to proceed with the conversion of the metal building in NSP to a
community center as outlined by SW Architects. The City is also thinking about
using the interior as a basketball and volleyball courts (first time activities in
Anna) that can be converted to sitting space for banquets.
This is a $1.5M project using $750,000 from the grant and $750,000 from in-kind
service, land donations, local donators (name on building), and/or sponsoring the
completion of a room within contemplated community center. The City plans to
submit an application before the July 31" deadline.
Mr. Mann has land for sale that he may consider swapping out with the City for
NSP usage. The City only has access to the dam for emergency purposes that
is inadequate for daily traffic. Mr. Mann's property can be used as an access
road to the dam and parking.
As for Slayter Creek Park ("SCP") there are many outdoor projects on the
drawing board: such as two new ball fields, lighting for two of the ball fields; an
18 -hole "golf' course (using freebies), a splash pad, and a soccer field. There
are several ways to use the water from the splash pad. The water can be
recycled, irrigate the ball fields at night, or be treated and returned for general
use.
Presently, the City is negotiating with the owner of 39.7 acres in West Crossing
(near new high school to Hwy. 5). This project involves $1 M in total -- $500,000
from the state and $500,000 from the City.
These projects cannot be realized unless CDC partner's with the City. There are
two resolutions to be voted on by CDC.
Consider/Discuss/Action regarding adopting a resolution authorizing the
Chief Administrative Officer to restructure or retire existing debt.
After a presentation by Jessica Perkins, Connie Stump made a motion to pay off
the loan on the Natural Springs Park. This would give CDC an opportunity to
participate in other projects. Sherilyn Godfrey seconded the motion. Motion
carried.
Consider/Discuss/Action regarding adopting a resolution approving Phase
II of Slayter Creek Park (outdoor project) authorizing the expenditure of
funds for the development of the project and authorizing staff to publish
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
06-10-2010 Regular CDC Minutes.doc
newspaper notice of the project and of a public hearing relating to the
project, all subject to City Council approval.
In connection with Phase II of Slayter Creek Park, this resolution, if approved by
CDC, would allow the City to apply for the $500,000 grant through the Texas
Dept. of Parks and Wildlife. A donation of the land would give the City the
matching funds. A motion was made by Sandra Delgado and seconded by
Sherilyn Godfrey. Motion carried.
8. Consider/Discuss/Action regarding adopting a resolution approving a
Community Center at Natural Springs Park (indoor project) authorizing the
expenditure of funds for the development of the project and authorizing
staff to publish newspaper notice of the project and of a public hearing
relating to the project, all subject to City Council approval.
This resolution, if approved by CDC, would allow the City to apply for the
$750,000 grant through the Texas Dept. of Parks and Wildlife. CDC will not be
committed to anything unless the grant is approved and funded. A motion was
made by Sandra Delgado and seconded by Connie Stump. Motion carried.
9. Review of bills and fiscal year 2009-2010 budget.
A statement of Wolfe, Tidwell & McCoy, LLP, was presented for payment. The
amount to be paid is $288.68. The previous amount of $555.30 waspaid earlier.
Jai f�10"
10. Consider/Discuss/Action regarding the approval of the July -1, 2010
minutes.
After questions concerning the purchase of the banner with CDC's name on
sponsoring the 4t' of July fireworks (ordered at the cost of @$200.00; presently
at the intersection of Hwy.5 and SR -455), and if an rollover account had been
opened (not established), the minutes were approved. Rob made a motion to
accept the minutes as written. Seconded by Sherilyn Godfrey. Motion carried.
[THIS SPACE INTENTIONALLY LEFT BLANK]
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
06-10-2010 Regular CDC Minutes.doc
11. Adjourn.
Sherilyn Godfrey made a motion to adjourn. Connie Stump seconded the motion.
Motion carried. The meeting adjourned at 5:19 p.m.
APPROVED:
Rob Simmons
President of CDC
ATTESTED:
Sherilyn Godfrey
Secretary of CDC
i. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
06-10-2010 Regular CDC Minutes.doc
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: August 5, 2010
Budgeted Amount: n/a
AGENDA SUBJECT: Adjourn.
SUMMARY:
STAFF RECOMMENDATION:
Item No. 13
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: Yes X No
JUL.15. 2010 2:26PM
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