HomeMy WebLinkAboutCDCpkt2010-09-02 CanceledAGENDA
REGULAR MEETING %
OF ANNA COMMUNITY DEVELOPMENT CORPORATION
September 2. 2010 at 4:00 p.m.'
COMMUNITY ANNA CITY HALL ADMINISTRATION BUILDING,
OE1EI OPMENT
COR POR ATIOt1 111 N. POWELL PKWY., ANNA, TEXAS
The Anna Community Development Corporation will conduct its regular meeting at 4:00
p.m.' on September 2, 2010, at the Anna City Hall Administration Building, 111 N.
Powell Parkway, to consider the following items:
1. Call to Order. }
2. Roll Call and Establish Tnt of Qu
U1
3. Invocation and Pledge. `
4. Citizen Comments. Citizens ar' allowed 3 minutes to speak. The Board of
Directors is unable to respond or discuss any issues that are brought up during
this section that are not on the agenda, other than to make statements of specific
factual information in response to a citizen's inquiry or to recite existing policy in
response to the inquiry.
5. Discussion of a loan request from Aaron Towner.
6. CLOSED SESSION (exceptions):
a. Deliberate regarding the purchase, exchange, lease or value of real
property. (Tex. Gov't Code §551,072);
b. COnsY with legal counsel on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of
professional Conduct of the State Bar of Texas clearly conflicts with
chapter 551 of the Government Code (Tex. Gov't Code §551.071);
c. discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
' ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation
meets at the same time and place scheduled for this meeting, then this meeting will be delayed and will begin Immediately
after the conclusion of the meeting of the Anna Economic Development Corporation.
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever
It is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this
meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the
meeting so that appropriate arrangements can be made.
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1). (Tex. Gov't Code §551.087); and
7. Consider/Discuss/Action regarding fiscal year 2010-2011 budget.
8. Consider/Discuss/Action regarding a contractual sponsorship request with the
GACC for the FY 2010-2011.
9. Review of bills and fiscal year 2009-10 budget.
10. Consider/Discuss/Action regarding approving the August 5, 2010 minutes.
11. Adjourn.
This is to certify that I, Jessica Perkins, Assistant to the City Manager, posted this agenda at a
place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or
before 4:00 p.m., August 30, 2010.
J ca Perkins,istant to the City Manager
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever
it is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this
meeting and who may need assistance should contact the City secretary at 972-9243325 two working days prior to the
meeting so that appropriate arrangements can be made.
Item No. 1
Anna
Community Development
Corporation Agenda Staff Report
DEVELOPMENT
CORPORATION
Meeting: Sept 2, 2010
Budgeted Amount: N/A
AGENDA SUBJECT: Call to Order
SUMMARY:
STAFF RECOMMENDATION:
Staff Contact: Jessica Perkins
Exhibits: Yes X No
DEVELOPMENT
CORPORATION
Meeting: Sept. 2, 2010
Budgeted Amount: N/A
Item No. 2
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: Yes X No
AGENDA SUBJECT: Roll Call and Establishment of Quorum.
SUMMARY:
STAFF RECOMMENDATION:
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: Sept. 2, 2010
Budgeted Amount: N/A
Item No. 3
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Innovation and Pledge.
SUMMARY:
STAFF RECOMMENDATION:
Staff Contact: Jessica Perkins
Exhibits: Yes X No
Item No. 4
Anna
Community Development
Corporation Agenda Staff Report
Meeting: Sept. 2, 2010 Staff Contact: Jessica Perkins
Budgeted Amount: N/A Exhibits: —Yes X No
AGENDA SUBJECT: Citizen Comments.
Citizens are allowed 3 minutes to speak. The Board of Directors is unable to respond to
or discuss any issues that are brought up during this section that are not on the agenda,
other than to make statements of specific factual information in response to a citizen's
inquiry or to recite existing policy in response to the inquiry.
SUMMARY:
STAFF RECOMMENDATION:
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: Sept. 2, 2010
Item No. 5
Anna
Community Development
Corporation Agenda Staff Report
Budgeted Amount: reserve funds
Staff Contact: Jessica Perkins
Exhibits: X Yes No
AGENDA SUBJECT: Discussion of a loan request from Aaron Towner.
SUMMARY: Aaron Towner is the owner of The Pit Stop. Aaron has expressed interest
m expanding his facility, adding employees, and adding services. Aaron leases the
property from Mr. Roper. Due to the expansion of FM 455 Mr. Roper is waiting until he
is able to sell the ROW needed to TxDOT before he will allow any changes to the
property. Therefore, this has limited Aaron's ability to expand his business. In the
meantime, he would like to add equipment. He is looking for a low interest loan in the
amount of $30,000 to purchase equipment.
STAFF RECOMMENDATION: n/a
Item No. 6
1
Community Development
Corporation Agenda Staff Report
Meeting: Sept. 2, 2010 Staff Contact: Jessica Perkins
Budgeted Amount: Exhibits: —Yes X No
AGENDA SUBJECT: CLOSED SESSION (exceptions):
a. Deliberate regarding the purchase, exchange, lease or value of real
property. (Tex. Gov't Code §551.072);
b. Consult with legal counsel on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of
the Government Code (Tex. Gov't Code §551.071); and,
c. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1). (Tex. Gov't Code §551.087).
STAFF RECOMMENDATION: n/a
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: Sgt. 2, 2010
Item No. 7
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Budgeted Amount: n/a Exhibits: _X—Yes No
AGENDA SUBJECT: Consider/Discuss/Action regarding fiscal year 2010-2011
budget.
SUMMARY: Staff will present the proposed fiscal year 2010-2011 budget.
STAFF RECOMMENDATION: n/a
City of ANNA
FUND DEPARTMENT DIVISION
89 Development Corporation 825 CDC 89-825 825 CDC
DETAILS
LINE ITEMS
5530 INTEREST REVENUE
$0
$0
$0
$1,800
REVENUE
$0
$0
$0
$211,800
6208 OFFICE SUPPLIES
$0
$0
0
$2,500
6209 OTHER SUPPLIES -MISC.
$0
$0
$0
$2,400
6212 POSTAGE
$0
$0
0
$100
SUPPLIES
$0
$0
0
$5,000
6703 CONTRACT SERVICESS
$0
$0
$0
$0
6711 TRAVEL EXPENSE
$0
$0
0
$1,500
6721 EDUCATION&TRAINING
$0
$0
$0
$1,000
6735 PROMOTION EXPENSE
$0
$0
$0
$20,000
6753 LEGAL EXPENSE
$0
$0
0
$10,000
6761 DUES, PUBLICATIONS, PERMITS &
$0
$0
$0
$450
LICENSES
$0
$0
$0
$96,500
6783 TELEPHONES - PAGERS
$0
$0
$0
$0
6789 DEBT -SERVICES PRINCIPAL
$0
$0
$0
$64,282
6790 INTEREST EXPENSE
$0
$0
$0
$15,727
6799 OTHER SERVICESS -MISC.
$0
$0
$0
$2,500
SERVICES
$0
$0
0
$115,458
6921 BUILDINGS & IMPROVEMENTS
$0
$0
$0
$17,850
6941 OTHER CAPITAL EXPENDITURES
$0
$0
$0
$96,500
CAPITAL
$0
$0
$0
$114,350
TOTAL CDC EXPENDITURES $0 $0 0 $234,008
DEVELOPMENT
CORPORATION
Meeting: Sept. 2, 2010
Budgeted Amount:
Item No. 8
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: X Yes No
AGENDA SUBJECT: Consider/Discuss/Action regarding a contractual sponsorship
request with the GACC for the FY 2010-2011
SUMMARY: The GACC approached the city and the Chief Administrative Officer for
the CDC about a yearly contractual sponsorship instead of sponsoring individual events.
The GACC brought some information to the last meeting that outlined what the
agreement would look like and what the CDC would receive in return for their
sponsorship.
STAFF RECOMMENDATION: Staff recommends considering the request. A one
time a years sponsorship would allow for easier budgeting.
2010-2011 Proposal
-1-
Greater Anna Chamber of Commerce
Proposal 2010-2011
807 S Interurban, Anna, Texas 75409
GREATER ANNA
CHAMBER
OFCOMMERCE
Executive Summary
• Continue the success and growth of the Greater Anna Chamber of Commerce by developing a
partnership with the City of Anna which will enhance and promote growth in our community
• Provide community events to attract residents outside Anna while enhancing and creating a
family hometown environment for our current residents
• To market and promote the City of Anna, its businesses and community as a place to call Y{our}
Hometown keeping in mind the commitment the city has made to exist to act on behalf of the
citizens in a way that enhances the quality of our community.
• GACC is requesting $45,000 annual agreement to establish and co market events and activities
for our community and businesses.
Historical Data
2008 - CDC $5,000 Freedom Fest
• 2009 -CDC $19,998 Glow Fest - EDC $19,998 Glow Fest - City of Anna $2,500 Freedom Fest,
Health Fair & Annual Banquet
• 2010 - CDC $0 - EDC $1,750 Annual Banquet, Freedom Fest - City of Anna $2,400 Golf
Tournament, Freedom Fest
Platinum Plus Sponsorship Level / 4 Events
Value $6,000 Per Event
Total Value $24,000
Platinum Plus Sponsorship Benefits:
The CDC/EDC shall be named as a Platinum Plus Sponsor of four GACC events
Marketing materials and opportunities where available Includes: CDC/EDC's Platinum Plus Sponsor
recognition:
• Advertising space in event brochures produced for each event
• Item in goody bags produced for each event (i.e. postcard, promotional announcement)
• Advertising space in programs produced for each event
• Logo on event posters produced for each event
• Logo on flyers produced for each event
• Logo on t -shirts produced for events
• Booth space to promote your organization at each event
2010-2011 Proposal
-2-
On-site Signage and Marketing where available:
• Presentation on stage (promotional or educational message)
• Logo on banner produced for each event
• Logo on poster board produced for each event
• Mention of CDC/EDC as Platinum Plus Sponsor during each event
Public Relations Benefits where available include:
• 2 vouchers for a two person hot air balloon rides during the Anna Glow Fest (weather
permitting)
• 1 table at Annual Banquet (seating for 8)
1 foursome at Golf Tournament
New Business & Residential Support & Activities
Value $12,000
Provide assistance and support for potential new businesses and residents. City currently refers
residents and potential businesses for additional information. GACC will fund, support and manage
the following programs.
• New Business Packet - "How to Open a New Business in Anna?" Packet includes step by step
contacts and processes to help new potential business start in Anna
• New Business Grand Opening Program - Provide a ribbon cutting ceremony to include
communication in e -newsletter and contacting local newspaper for photo opportunity
• Relocation Packet - Packet would include information from: Anna ISD, City of Anna, AEDC,
ACDC, etc.
• New Resident Bags -Local businesses promote their products and services, CDC can develop and
add materials in new resident bags. This could include parks and recreation information and or
services available to residents
• Communicate and educate local businesses on programs and/or loans that are available through
the EDC/CDC
Business Retention & Networking Promotions
Value $2,000
Provide regularly scheduled network meetings and luncheons to members and residents. CDC / EDC
can select 4 meetings and or luncheons to be the recognized sponsor. EDC/CDC will be the main
speaker for event. This will allow city to update and provide information directly to the community.
• Networking Breakfast Meeting - 1" Thursday of each month
• Networking Luncheon Meeting - 3rd Tuesday of each month
• Multi Chamber Luncheons scheduled twice a year
• Assign a liaison to work directly with the GACC to combine efforts on programs available to the
community and/or businesses
2010-2011 Proposal
-3-
Other Communication supported by GACC to promote business retention, which EDE/CDC would
have options to be tagged, or communicate information directly to business owners:
• Semi-monthly E Newsletter (EDC/CDC Featured twice a year)
• Membership List - Electronic list 1 time per year.
Additional Services Provided by Anna Chamber of Commerce
Value $5,000
GACC has established a number of services that currently promotes Anna
• Provide a directory with local businesses alphabetically and categorically mailed to all homes and
businesses in Anna
• Operate GACC office 8:30-5:00 pm Monday - Friday
• Website - Enhance to include link to city website
Other Options / Opportunity Areas for Future Development
Value $2,000
Schedule meetings with EDC/CDC to review and plan other future growth projects. Maintain a
partnership that will combine efforts to help promote strong growth for business and community
• Example: Future Parks & Recreation - Project to Communicate to our citizens about park and
pavilion rental options to promote city revenue
2009-2010 Demographics
• Annual Banquet - 195 attendees
• Annual Golf Tournament - 87 players, 102 total attendees
• Freedom Fest - estimated 400 attendees
• 5K - 72 runners from all over the region, 100+ total attendees
• Glow Fest - estimated 1,500 attendees
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: Sept. 2, 2010
Budgeted Amount: n/a
Item No. 9
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: _X—Yes No
AGENDA SUBJECT: Review bills and fiscal year 2009-2010 budget.
SUMMARY: n/a
STAFF RECOMMENDATION: n/a
CDC Meeting September 2, 2010
Bills for review:
Wolfe, Tidwell, McCoy:
Legal fees: #1,794.18
DEVELOPMENT
CORPORATION
Meeting: Sept. 2, 2010
Budgeted Amount: n/a
Item No. 10
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: X Yes No
AGENDA SUBJECT: Consider/Discuss/Action regarding approving the August 5,
2010 minutes.
SUMMARY: n/a
STAFF RECOMMENDATION: staff recommends you approve.
MINUTES OF REGULAR MEETING OF THE
ANNA COMMUNITY DEVELOPMENT CORPORATION
COMMUNITY Thursday, August 5, 2010
DEVELOPMENT
CORPORATION
The Community Development Corporation ("CDC") of the City of Anna met at 4:15 p.m.,
Thursday, August 5, 2010, at the Anna City Hall Administration Building, 111 North
Powell Parkway (Hwy. 5), Anna, Texas.
Call to Order
Connie Stump, Vice -President, called the meeting to order and the following
items were presented to the Board for its consideration.
2. Roll Call and Establishment of Quorum.
Directors in attendance were: Connie Stump, Duane Hayes, Gene Bowles and
Bill Olsen. A quorum was declared present and the floor was open for business.
Directors Sherilyn Godfrey, Sandra Delgado, and Rob Simmons were absent.
Alls absentness was excused.
Others in attendance were: Philip Sanders, City Manager; Maurice Schwanke,
Director of Planning for the City of Anna; Jessica Perkins, Chief Administrative
Officer; Clark McCoy, Attorney for EDC; Deana Mink, President of the Greater
Anna Chamber of Commerce ("GACC"); and GACC's Board members Tammy
House, Gary Billups, and Aaron Towner.
3. Invocation and Pledge.
Gene Bowles gave the invocation and led the group in the Pledge of Allegiance.
4. Citizen Comments. Citizens are allowed 3 minutes to speak. The Board of Directors is
unable to respond to or discuss any issues that are brought up during this time that are not on the
agenda, other than to make statements of specific factual information in response to a citizen's
inquiry or to recite policy in response to the inquiry.
The foregoing was read into the record. Deana Mink, GACC president,
commented on the ribbon cutting at Tony's Deli to take place the next day.
5. Receive presentation from the GACC regarding a contractual sponsorship
request for the FY 2010-2011.
Tammy House spoke to the Board about the research that the GACC conducted
and the results. They found that the budget is difficult to plan beyond three
months and it needs to be structured. GACC's goals are to better structure and
balance its budget in order to be more accountable to those donating money.
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified tinder the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-05-2010 Regular CDC Minutes.doc
GACC is looking for a one-time donation of $45,000.00 in exchange for
sponsorship advertisement and City promotion. What kind of people from larger
cities are we attracting? Need to advertise the new businesses in Anna as they
open.
Its main events in the past have been the Glow Fest (may become an every
other year event), Christmas Parade, Banquet, golf tournament, 4th of July
celebration, Freedom Fest, 4K run (which was well-received) and the health fair.
Its balance sheet showed a lost in every event except their banquet. The
weather was a factor in whether or not the event was a success. The GACC
needs to advertise outside of the community to get people to come to Anna.
There was a healthy discussion between GACC and the Board. More family-
oriented events need to be planned, would like to see more tangible things such
as data historical statistics. No action was taken.
6. Public Hearing regarding indoor recreation project for a community center
at Natural Springs Park.
The public hearing on the indoor recreation project was opened at 4:50 and
closed at 4:51. No comments.
7. Public Hearing regarding outdoor recreation project for Phase II of Slayter
Creek Park including public park and open space facility improvements.
The public hearing on the outdoor recreation project was opened at 4:52 and
closed at 4.53 pm. No comments.
8. Consider/Discuss/Action regarding the application for the Revolving Loan
Fund Program from IVL.
Jessica Perkins stated that in prior negotiations, IVL stated they needed
approximately $200,000 to move their operation to Anna and for upstart of the
business. A grant in the amount of $110,000 was obtained for IVL and a contract
was sign between IVL and the Board. Presently, Jessica Perkins wants the
Board to authorize the sub -committee to review their loan application request; if
approved, then forward it to the USDA for final approval. Gene made a motion to
that effect, which was seconded by Duane Hayes. Motion carried.
9. Receive update on restructuring of debt.
At the last meeting the board requested that Jessica Perkins inquire with the
bank if there would be a penalty to cash in the CD early and pay off the loan.
There is not penalty to cash in the CD and pay off the loan so Jessica will do that
this month.
10. Consider/Discuss/Action regarding fiscal year 2010-2011 budget.
1. The Corporation may vole and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-05-2010 Regular CDC Minutes.doe
The CDC will receive approx. $210,000 in general sales tax revenue this coming
year. The portion of the Chief Administrative Officer's salary that the CDC paid
will be moved to the EDC budget. Now EDC will be responsible for 1/2 instead of
%of the COA's salary.
Maurice Schwanke addressed the Board as to the planned park projects. As the
number of amenities is added to the parks and the community center becomes
functional, so will the amount of maintenance work. The City wants to hire a full-
time parks and recreation supervisor who would earn $59,000.00 a year plus
FICA and benefits. He would also work with other maintenance employees. The
City wants CDC to shoulder sixty percent (60%) of the salary expense.
The City also needs to investigate the leasing or buying of a specialized mower,
(includes other equipment, but not aerator), that will keep the baseball fields to
competition playing specs. Perhaps, there is a need for a maintenance
agreement with the seller. At this time, the Board is interested in learning about
a leasing option.
Maurice Schwanke also commented that several teams have contacted him in
regards to using Anna baseball fields. An amount to be charged has not been
determined.
Connie Stump made a motion to take no action. Bill Olsen seconded.
11. Review of bills and fiscal year 2009-2010 budget.
A statement for Wolfe, Tidwell, and McCoy in the amount of $4,970.18 was
presented or review. No action was taken with respect to the 2009-10 budget.
12. Consider/Discuss/Action regarding the approval of the July 1, 2010
minutes.
Gene Bowles made a motion to approve the July 1, 2010 minutes as corrected.
The correction was made to Item 10. The date for the minutes was changed to
June 10, 2010. The motion was seconded by Bill Olsen. Motion carried.
[THIS SPACE INTENTIONAL LEFT BLANK]
I. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-05-2010 Regular CDC Minutes.doc
Adjourn.
Connie Stump made a motion to adjourn. Duane Hayes seconded the motion.
Motion carried. The meeting adjourned at 5:43p.m.
APPROVED:
Constance Ann Stump
Vice -President of CDC
ATTESTED:
Sherilyn Godfrey
Secretary of CDC
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
08-05-2010 Regular CDC Minutes.doc
Item No. 11
0
Anna
Community Development
Corporation Agenda Staff Report
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: Sept. 2.2010
Budgeted Amount: n/a
AGENDA SUBJECT: Adjourn.
SUMMARY: n/a
STAFF RECOMMENDATION: n/a
Staff Contact: Jessica Perkins
Exhibits: Yes _X—No