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Home My WebLink AboutCDCpkt2010-09-07 Special MeetingCORPORATION: September 7, 2010 Special Meeting Packet AGENDA SPECIAL MEETING OF ANNA COMMUNITY DEVELOPMENT CORPORATION COMMUNITY September 7, 2010 at 5:00 P.M. onRPorRiioN ANNA CITY HALL ADMINISTRATION BUILDING, 111 N. POWELL PKWY., ANNA, TEXAS The Anna Community Development Corporation will conduct a special meeting at 5:00 P.m.' on September 7. 2010, at the Anna City Hall Administration Building, 111 N. Powell Parkway, to consider the following items: 1. Call to Order. I) n /I C ' I W S` C e� 2. Roll Call and Establishment of Quorum. 3. Consider/Discuss/Action regarding fiscal year 2010-2011 budget.�6nni 2—" r A � � (✓ Shevl 4. Consider/Discuss/Action regarding a contractual sponsorship request with the GACC for the FY 2010-2011. +' 5. Adjourn. IS+ f�f is_ d This is to certify that I, Jessica Perkins, Assistant to the City Manager, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletins board at or before 5:00 p.m., September 3, 2010. Jessi erkins, Ass sty nt to the City Manager I ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation meets at the same time and place scheduled for this meeting, then this meeting will be delayed and will begin Immediately after the conclusion of the meeting of the Anna Economic Development Corporation. IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The Corporation reserves the right to retire Into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate arrangements can be made. COMMUNITY DEVELOPMENT CORPORATION Meeting: Sent 7, 2010 Budgeted Amount: N/A Item No. I Anna Community Development Corporation Agenda Staff Report AGENDA SUBJECT: Call to Order SUMMARY: STAFF RECOMMENDATION: Staff Contact: Jessica Perkins Exhibits: _ Yes X No Meeting: Sept. 7, 2010 Budgeted Amount: N/A Item No. 2 Anna Community Development Corporation Agenda Staff Report Staff Contact: Jessica Perkins Exhibits: Yes X No AGENDA SUBJECT: Roll Call and Establishment of Quorum. SUMMARY: STAFF RECOMMENDATION: r Item No. 3 Anna Community Development Corporation Agenda Staff Report Meeting: Sept. 7, 2010 Staff Contact: Jessica Perkins Budgeted Amount: n/a Exhibits: X Yes No AGENDA SUBJECT: Consider/Discuss/Action regarding fiscal year 2010-2011 budget. SUMMARY: Staff will present the proposed fiscal year 2010-2011 budget. STAFF RECOMMENDATION: n/a City of ANNA FUND DEPARTMENT DIVISION 89 Development Corporation 825 CDC 89-825 825 CDC DETAILS LINE ITEMS 5530 INTERESTREVENUE $0 $0 $0 $1,800 REVENUE $0 $0 $0 _ $211,800 CAPITAL $0 $0 $0 $114,350 6208 OFFICE SUPPLIES $0 $0 0 $2,500 6209 OTHER SUPPLIES -MISC. $0 $0 $0 $2,400 6212 POSTAGE $0 $0 0 $100 SUPPLIES $0 $0 0 $5,000 6703 CONTRACT SERVICESS $0 $0 $0 $0 6711 TRAVEL EXPENSE $0 $0 0 $1,500 6721 EDUCATION& TRAINING $0 $0 $0 $1,000 6735 PROMOTION EXPENSE $0 $0 $0 $20,000 6753 LEGAL EXPENSE $0 $0 0 $10,000 6761 DUES, PUBLICATIONS, PERMITS & $0 $0 $0 $450 LICENSES 6783 TELEPHONES -PAGERS $0 $0 $0 $0 6789 DEBT -SERVICES PRINCIPAL $0 $0 $0 $64,282 6790 INTEREST EXPENSE $0 $0 $0 $15,727 -- 6799OTHER SERVICESS-MISC. $0 $0 $0 $2,500 SERVICES $0 $0 0 $115,455 6921 BUILDINGS& IMPROVEMENTS $0 $0 $0 $17,850 -% 6941 OTHER CAPITAL EXPENDITURES $0 $0 $0 $96,500 CAPITAL $0 $0 $0 $114,350 / TOTAL CDC EXPENDITURES $0 $0 0 ( $234,808 COMMUNITY DEVELOPMENT CORPORATION Meeting: Sgt. 7, 2010 Budgeted Item No. 4 Anna Community Development Corporation Agenda Staff Report Staff Contact: Jessica Perkins Exhibits: X Yes No AGENDA SUBJECT: Consider/Discuss/Action regarding a contractual sponsorship request with the GACC for the FY 2010-2011 SUMMARY: The GACC approached the city and the Chief Administrative Officer for the CDC about a yearly contractual sponsorship instead of sponsoring individual events. The GACC brought some information to the last meeting that outlined what the agreement would look like and what the CDC would receive in return for their sponsorship. STAFF RECOMMENDATION: Staff recommends considering the request. A one time a years sponsorship would allow for easier budgeting. 2010-2011 Proposal -1- Greater Anna Chamber of Commerce Proposal 2010-2011 807 S Interurban, Anna, Texas 75409 GREATER ANNA CHAMBER OF COMMERCE Executive Summary • Continue the success and growth of the Greater Anna Chamber of Commerce by developing a partnership with the City of Anna which will enhance and promote growth in our community • Provide community events to attract residents outside Anna while enhancing and creating a family hometown environment for our current residents • To market and promote the City of Anna, Its businesses and community as a place to call Y{our} Hometown keeping in mind the commitment the city has made to exist to act on behalf of the citizens in a way that enhances the quality of our community. • GACC is requesting $45,000 annual agreement to establish and co market events and activities for our community and businesses. Historical Data • 2008 - CDC $5,000 Freedom Fest • 2009 -CDC $19,998 Glow Fest - EDC $19,998 Glow Fest - City of Anna $2,500 Freedom Fest, Health Fair & Annual Banquet • 2010 - CDC $0 - EDC $1,750 Annual Banquet, Freedom Fest - City of Anna $2,400 Golf Tournament, Freedom Fest L � Platinum Plus Sponsorship Level / 4 Events Lk Value $6,000 Per Event Total Value $24,000 Platinum Plus Sponsorship Benefits: f�wy • The CDC/EDC shall be named as a Platinum Plus Sponsor of four GACC events 5� Marketing materials and opportunities where available includes: CDC/EDC's Platinum Plus Sponsor Q/ recognition: % • Advertising space in event brochures produced for each event • Item in goody bags produced for each event (i.e. postcard, promotional announcement) • Advertising space in programs produced for each event • Logo on event posters produced for each event • Logo on flyers produced for each event • Logo on t -shirts produced for events • Booth space to promote your organization at each event 2010-2011 Proposal -2- On-site Signage and Marketing where available: • Presentation on stage (promotional or educational message) • Logo on banner produced for each event • Logo on poster board produced for each event • Mention of CDC/EDC as Platinum Plus Sponsor during each event Public Relations Benefits where available include: • 2 vouchers for a two person hot air balloon rides during the Anna Glow Fest (weather permitting) • 1 table at Annual Banquet (seating for 8) • 1 foursome at Golf Tournament New Business & Residential Support & Activities Value $12,000 Provide assistance and support for potential new businesses and residents. City currently refers residents and potential businesses for additional information. GACC will fund, support and manage the following programs. • New Business Packet -'How to Open a New Business in Anna?" Packet includes step by step contacts and processes to help new potential business start in Anna • New Business Grand Opening Program - Provide a ribbon cutting ceremony to Include communication in e -newsletter and contacting local newspaper for photo opportunity • Relocation Packet - Packet would include information from: Anna ISD, City of Anna, AEDC, ACDC, etc. • New Resident Bags -Local businesses promote their products and services, CDC can develop and add materials in new resident bags. This could include parks and recreation information and or services available to residents • Communicate and educate local businesses on programs and/or loans that are available through the EDC/CDC Business Retention & Networking Promotions Value $2,000 Provide regularly scheduled network meetings and luncheons to members and residents. CDC / EDC can select 4 meetings and or luncheons to be the recognized sponsor. EDC/CDC will be the main speaker for event. This will allow city to update and provide information directly to the community. • Networking Breakfast Meeting - 1st Thursday of each month • Networking Luncheon Meeting - 3`" Tuesday of each month • Multi Chamber Luncheons scheduled twice a year • Assign a liaison to work directly with the GACC to combine efforts on programs available to the community and/or businesses 2010-2011 Proposal -3- Other Communication supported by GACC to promote business retention, which EDE/CDC would have options to be tagged, or communicate information directly to business owners: • Semi-monthly E Newsletter (EDC/CDC Featured twice a year) • Membership List - Electronic list 1 time per year. Additional Services Provided by Anna Chamber of Commerce Value $5,000 GACC has established a number of services that currently promotes Anna • Provide a directory with local businesses alphabetically and categorically mailed to all homes and businesses in Anna • Operate GACC office 8:30-5:00 pm Monday - Friday • Website - Enhance to include link to city website Other Options / Opportunity Areas for Future Development Value $2,000 Schedule meetings with EDC/CDC to review and plan other future growth projects. Maintain a partnership that will combine efforts to help promote strong growth for business and community • Example: Future Parks & Recreation - Project to Communicate to our citizens about park and pavillon rental options to promote city revenue 2009-2010 Demographics • Annual Banquet - 195 attendees • Annual Golf Tournament - 87 players, 102 total attendees • Freedom Fest - estimated 400 attendees 5K - 72 runners from all over the region, 100+ total attendees • Glow Fest - estimated 1,500 attendees M Meeting: Sept. 7, 2010 Budgeted Amount: n/a AGENDA SUBJECT: Adjourn. SUMMARY: n/a Item No. 5 Anna Community Development Corporation Agenda Staff Report STAFF RECOMMENDATION: n/a Staff Contact: Jessica Perkins Exhibits: Yes X No