HomeMy WebLinkAboutCDCpkt2012-05-10May 10, 2012
Meeting Packet
I
The Anna Community Development Corporation will conduct a special meeting at 5:00
p.m.' on May 10, 2012, at the Anna City Hall Administration Building, 111 N. Powell
Parkway, to consider the following items:
1. Call to Order. 51. / I
2. Roll Call and Establishment of Quorum. S -AWA J-Jr�7 Ql e l F/
3. Invocation and Pledge. v
4. Public Hearing regarding outdoor recreation project for Phase II of Slayter Creek
Park including public park and open space facility improv ments., �L
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5. Public h aring r rdln reiimbursement of assessments I led o property I FM
455 Median Break Public Improvement District. /� /
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6. Discussion/Consideration ction on resolution approving Improvement Funding
and Reimbursement Agreement regarding reimbursement of assessments levied
on property in FM 455 Median Break Public Improvement District
7. Discussion about adding a second canopy at Slayter Creek Park.
8. CLOSED SESSION (exceptions):
a. Deliberate regarding the purchase, exchange, lease or value of real
property. (Tex. Gov't Code §551.072);
b. Consult with legal counsel on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Government Code (Tex. Gov't Code §551.071);
C. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
I ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation
meets at the same time and place scheduled for this meeting, then this meeting will be delayed and will begin immediately
after the conclusion of the meeting of the Anna Economic Development Corporation.
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The
Corporation reserves the right to retire Into executive session concerning any of the items listed on this agenda, whenever
it is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this
meeting and who may need assistance should contact the City secretary at 972-924-3325 two working days prior to the
meeting so that appropriate arrangements can be made.
,F
AGENDA
SPECIAL MEETING
OF ANNA COMMUNITY DEVELOPMENT CORPORATION
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May 10, 2012 at 5:00 p.m.'
COMMUNITY
ANNA CITY HALL ADMINISTRATION BUILDING,
DEVELOENT
CORPO ATION
111 N. POWELL PKWY., ANNA, TEXAS
The Anna Community Development Corporation will conduct a special meeting at 5:00
p.m.' on May 10, 2012, at the Anna City Hall Administration Building, 111 N. Powell
Parkway, to consider the following items:
1. Call to Order. 51. / I
2. Roll Call and Establishment of Quorum. S -AWA J-Jr�7 Ql e l F/
3. Invocation and Pledge. v
4. Public Hearing regarding outdoor recreation project for Phase II of Slayter Creek
Park including public park and open space facility improv ments., �L
0 , iP phI �jq 1n 14 t f -S rt' rn ifi
5. Public h aring r rdln reiimbursement of assessments I led o property I FM
455 Median Break Public Improvement District. /� /
Q j0 -e. S : y 9 p /1. W 0 u nqA W-4- .S (�f DSL
6. Discussion/Consideration ction on resolution approving Improvement Funding
and Reimbursement Agreement regarding reimbursement of assessments levied
on property in FM 455 Median Break Public Improvement District
7. Discussion about adding a second canopy at Slayter Creek Park.
8. CLOSED SESSION (exceptions):
a. Deliberate regarding the purchase, exchange, lease or value of real
property. (Tex. Gov't Code §551.072);
b. Consult with legal counsel on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Government Code (Tex. Gov't Code §551.071);
C. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
I ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation
meets at the same time and place scheduled for this meeting, then this meeting will be delayed and will begin immediately
after the conclusion of the meeting of the Anna Economic Development Corporation.
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The
Corporation reserves the right to retire Into executive session concerning any of the items listed on this agenda, whenever
it is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this
meeting and who may need assistance should contact the City secretary at 972-924-3325 two working days prior to the
meeting so that appropriate arrangements can be made.
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1). (Tex. Gov't Code. §551.087)
SVA
9. Review of bills and fiscal year 2011-12 budget.
10. Consider/Discuss/Action regarding approving the regular meeting minutes from
April 5. 2Q rin,-r S, �St v lu)(_ A
l 4 CL
11. Adjourn S{- VL
This is to certify that I, Jessica Perkins, Chief Administrative Officer, posted this agenda
at a place readily accessible to the public at the Anna City Hall and on the City Hall
bulletin board at or before 5:00 p.m., May 7, 2012.
e sica Perkin4jhief Administrative Officer
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the Items listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any of the Items listed on this agenda, whenever
it is considered necessary and legally Justified under the Open Meetings Act. Disabled persons who want to attend this
meeting and who may need assistance should contact the City secretary at 972-9243325 two working days prior to the
meeting so that appropriate arrangements can be made.
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: May 10, 2012
Budgeted Amount: n/a
Item No. 4
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: X Yes No
AGENDA SUBJECT: Public Hearing regarding outdoor recreation project for Phase II
of Slayter Creek Park including public park and open space facility improvements.
.SUMMARY: Staff is pressing forward with securing the design and cost estimates for
Phase II of Slayter Creek Park. The CDC has previously approved the expenditure of
funds in the amount of at least $500,000 in order to secure the match needed for the grant
the City received for the construction of Phase II from Texas Park and Wildlife.
In the last few weeks staff received a cost estimate of just over 2 million to complete the
construction of Phase II of Slayter Creek Park. The 2 million estimate includes 2 lighted
ball fields, lights at the soccer fields, irrigation, gazebo, trails, a splash pad, concrete
parking and more. If the CDC choses to fund this proposal the contribution would be
around 1.5 million and the park will be complete.
STAFF RECOMMENDATION: Staff recommends you fund the park at 1.5 million.
DEVELOPMENT
CORPORATION
Meeting: May1 0, 2012
Item No. 5
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Budgeted Amount: n/a Exhibits: _Yes _X—No
AGENDA SUBJECT: Public hearing regarding reimbursement of assessments levied on
property in FM 455 Median Break Public Improvement District.
SUMMARY: The public hearing provides property owners and other interested parties
an opportunity to comment on the proposed reimbursement of assessment/funds
scheduled for the cost of construction for a median break on FM 455 in front of Anna
Market Center.
STAFF RECOMMENDATION: n/a.
COMMUNITY
DEVELOPMENT
CORPORATION
Item No. 6
Anna
Community Development
Corporation Agenda Staff Report
r
Meeting: May 10, 2012 SA�A Staff Contact: Jessica Perkins
Budgeted Amount: n/a Exhibits: _Yes _X—No
AGENDA SUBJECT: Discussion/Consideration/Action on resolution approving
Improvement Funding and Reimbursement Agreement regarding reimbursement of
assessments levied on property in FM 455 Median Break Public Improvement District.
SUMMARY: We are going to wait on this item and reconsidered it in a few weeks.
STAFF RECOMMENDATION: Staff recommends you wait on this item.
Item No. 7
Anna
Community Development
Corporation Agenda Staff Report
Meeting: May 10, 2012 Staff Contact: Jessica Perkins
Budgeted Amount: n/a Exhibits: _X—Yes No
AGENDA SUBJECT: Discussion about adding a second canopy at Slayter Creek Park.
SUMMARY: The CDC has $50,000 budgeted for park improvements. Staff thinks
adding a second canopy to cover the playground area and adding irrigation to Bryant and
Geer parks would be the best use of these funds.
STAFF RECOMMENDATION: n/a
DEVELOPMENT
CORPORATION
Meeting: May 10, 2012
Budgeted Amount: n/a
Item No. 8
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: Yes _X—No
1. AGENDA SUBJECT: CLOSED SESSION (exceptions):
a. Deliberate regarding the purchase, exchange, lease or value of real
property. (Tex. Gov't Code §551.072) possible property acquisition; possible park
land sale;
b. Consult with legal counsel on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Government Code (Tex. Gov't Code §551.071);
C. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1). (Tex. Gov't Code §551.087)
SUMMARY: n/a
STAFF RECOMMENDATION: n/a
Item No. 9
Anna
Community Development
Corporation Agenda Staff Report
Meeting: May 10, 2012 Staff Contact: Jessica Perkins
Budgeted Amount: n/a Exhibits: X_Yes No
AGENDA SUBJECT: Review of bills and fiscal year 2011-12 budget.
SUMMARY: n/a
STAFF RECOMMENDATION: n/a
Meeting: May 10, 2012
Budgeted Amount: n/a
Item No. 10
Anna
Community Development
Corporation Agenda Staff Report
Staff Contact: Jessica Perkins
Exhibits: _X—Yes No
AGENDA SUBJECT: Consider/Discuss/Action regarding approving the regular
meeting minutes from April 5, 2012.
SUMMARY: n/a
STAFF RECOMMENDATION: Staff recommends you approve the minutes.
i
J!\�;- MINUTES OF REGULAR MEETING OF THE
I-�a .( COMMUNITY DEVELOPMENT CORPORATION
coMMunnry
°O,RP°P TIOIJ Thursday, April 5, 2012
The Community Development Corporation ("CDC') of the City of Anna met at 5:04 p.m.,
Thursday, April 5, 2012, at the Anna City Hall Administration Building, 111 North Powell
Parkway (Hwy. 5), Anna, Texas.
Call to Order
Jason Focht, President, called the meeting to order and the following items were
presented to the Board for its consideration after roll call and the establishment of
a quorum.
2. Roll Call and Establishment of Quorum.
Directors in attendance were: Sarah Jones, Sherilyn Godfrey, Connie Stump and
Jason Focht.
Directors absent were: Gene Bowles, Duane Hayes and John Houcek.
A quorum was declared present and the floor was open for business.
Others in attendance were: Jessica Perkins, Chief Administrative Officer; and
Clark McCoy, Attorney for CDC.
3. Invocation and Pledge
Connie Stump led the group in prayer and in the Pledge of Allegiance.
4. Discussion about adding a second canopy at Slayter Creek Park.
CDC has budgeted funds for park equipment and capital improvements.
Presently, a small canopy partially covers the playground area that renders it
difficult to use during the hot Texas summers. Therefore, a large canopy needs
to be purchased to cover the entire area. The cost will be approx. $25,000.
Without a formal vote, the board unanimously agreed that a canopy needed to be
purchased and installed.
Additionally, the City was awarded a matching grant from the Texas Parks and
Wildlife Department for Slayter Creek Park. As long as the funds are matched,
the City will receive the funds. Jessica Perkins is already working on securing
financing for the matching funds. Maurice Schwanke, the City Planner, will play
a role in what amenities will be added to the park. Capital improvements include
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
04-05-2012 Regular CDC Minutes.doc
an extension of walkways, a splash pad and a golf "freebie" course. There are
also irrigation issues that need to be resolved
5. HOLD CLOSED: (exceptions):
a. Deliberation regarding the purchase, exchange, lease or value of real property.
(Tex. Gov't Code §551.072);
b. Consult with legal counsel on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct
of the State Bar of Texas clearly conflicts with Chapter 551 of the Government
Code (Tex. Gov't Code §551.071); and,
c. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information that the
Board of Directors has received from a business prospect that the Board of
Directors seeks to have locate, stay, or expand in or near the territory of the City
of Anna and with which the Board is conducting economic development
negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business prospect
described by subdivision (1). (Tex. Gov't Code §551.087).
The foregoing was read into the record. Connie Stump seconded a motion made
by Sherilyn Godfrey to move to Closed Session. The Board entered Closed
Session at 5:14 p.m. After the business at hand was discussed, a Motion was
made by Connie Stump to move to Open Session. Sarah Jones seconded the
motion. Motion carried; and at 5:46 p.m., the Closed Session was adjourned.
6. Discussion about an Economic Development Agreement with Property
Owners on FM -455.
Members of CDC agreed that in the interest of goodwill that the CDC enter into
an Economic Development Agreement with the property owners on FM -455, to
assist with the cost of median breaks. Ail monies would be recouped. During the
discussion, the Board directed Clark McCoy, legal counsel for CDC, to draft a
Economic Agreement with Property Owners on FM 455, within the governing
statues of the Texas Government Code, and to report back to the Board.
7. Review of bills and fiscal year 2011-12 budget.
There were no bills or budget to review. Jessica Perkins made the comment that
there is already $50,000 in the budget to be used for Phase II capital
improvements in Slayter Creek Park.
8. Consider/Discuss/Action regarding approving the regular meeting minutes
from March 8, 2012.
1. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
04-05-2012 Regular CDC Minutes.doc
Connie Stump made a motion to adopt the minutes with the correction of Regular
to Special since the meeting was held on the second Thursday of the month.
Sarah Jones seconded the motion. Motion carried.
9. Adjourn.
Sherilyn Godfrey made a motion to adjourn the meeting. Connie Stump
seconded the motion. Motion carried and the meeting adjourned at 5:51 p.m.
APPROVED:
Jason Focht
President of CDC
ATTESTED:
Sherilyn Godfrey
Secretary of CDC
I. The Corporation may vote and/or act upon each of the items listed in this agenda.
2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the
City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made.
04-05-2012 Regular CDC Minutes.doc
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J1 Pacheco Koch
nr wonm. u.00sron
Pmjecf Name: SLAYTER CREEK PARK -Gran) Requirements PK No.: 3304-12.009
Prepared By: PACHECO KOCH CONSULTING ENGINEERS (CMJ) Dote: 4/19/2012
1X Reg. Engineering firm F-469
Item
N.
Esl.
puant.
Unit
Description
Unit
Price
Not
Required
Required by
Grant
Park Roads and Pardl
1
1,500
CY
Eodhwork Paving
$3.00
$4,500.00
2
11,900
SY
Lime Stabllxed Base Course
$4.00
$4],600.00
3
11,300
SY
6 Reinforced Concrete Pavement (Parking)
$35.00
$395,500.00
4
0
SY
8" Reinforced Concrete Pavement (Road)
$40.00
$0.00
5
2,900
LF
Ialegral Concrete Curb and Gutter
$2.00
$5,800.00
6
0
EA
Roadway Lighting
$6,000.00
$0.00
7
2
EA
Parking Lighting
$6,000.00
$12,000.00
8
500
LF
Road Striping
31.00
$500.00
9
320
EA
Parking Striping
$8.00
$2,560.00
Sub-Total(Section)
$468,460.00
$0.00
Trans
10
1,500
CY
Earthwork Trails
$3.00
$4,500.00
11
1.760
SY
4' Concrete Trait Pavement
$29.00
$51,040.00
12
3,940
SY
4" Concrete Sidewalk Pavement
$29.00
$114,260.00
Sir (Sector)
$55,540.00
$114,260.00
thle0c Fields
13
2.00
EA
Finished Groding.Infield, Mound! &Turf Seeding [Baseball)
$27,500.00
$55.000.00
14
2.00
AC
Finish Grading& Turf Seeding (Soccer)
$10,130.00
$20,260.0
IS
3.00
EA
Field IrngaKon (2 Baseball & I Multipurpose)
$25,000.00
$75,000.00
16
7.50
AC
Lawn Initiation
$15,000.00
$112,500.00
17
12
EA
Trees (Pork or Disc Course)
$665.00
$7.980.00
18
1
IS
Baseball Field Lighting (2 Fields)
$300.000.00
$300,000.00
19
2
EA
Baseball Backslap, Sideline Fence & Dugouh
$24,00D.00
$48,000.00
20
2
EA
Moveable Soccer Goals
$2,000.00
$4,000.00
21
1
LS
Mallipurpose Field Lighting
$140,000.00
$140.000.00
22
1
IS
Tennis Court Lighting
$75,000.00
$75,000.00
23
1
LS
8malamn SaweB.ord
$10,000.0
$10.000.00
Sub-Total(Section)
$341,500.00
$506,240.00
eallonal Amenities
24
1
LS
Skate Park Obstacles P5x60')
$30,000.00
$30,000.00
25
1
IS
Splash Park & Childrens Play Ara.
$250,000.00
$250,000.00
26
1
LS
Disc Golf Course (West)
$40,700.00
$40,7DD.DD
Sub -Total (Straiten)
$0.00
$320,700.00
It Furnishings
27
2 1
EA
Bike Racks
$1,200.00
$2400.00
28
26 1
EA
Park Bench
$500.00
$13100D.00
29
2
EA
P.H.N. Bleachers (4 Row, IV)
$3.500.00
$7.00.00
30
4
EA
Picnic Tables
$1.000.00
$4,000.00
31
2 1
EA
jDrinking Fountains
$4.000.00
$81000.00
32
8 1
EA
1hash Recepiicles
$1.200.00
$9,600.00
Sub-Tolal(Section)
$44,000.00
$0.00
chilies
33
1
EA
Gmebo(500SFJ
$15,000.00
$15'00.00
34
800
SF
Maintenance Shed
$15.00
$12,000.00
Sub-T.ml(Section)
$12,000.00
$15,000.00
Sub.T.l.l
Design (0%)
Contingency (10%)
TOTALS
$921.500.00
$956,200.00
$0.110
$0.00
$92,150.00
$95,620.00
$1.013,650.00
$1,051,820.00
The quantities and prices shown hereon are on indication of the Enginee/s op9lon of
probable construction costs asociated with the referenced project and one NOT GRANDTOTAL $2.065,470.00
guaanlee of individuotor total construction cosh.
CMJ
3304-01
Engineer
Pon N a.. SIE 1. • n 1.,[%. • T9]2Y35.3JJI
Vic woMfun,
7,177
MIRACLE.
ECflFATION EgNIpMENT EOMPCNV
PO BOX 29
inc. Allen, TX 75013
Phone: 972-727-0653
Fax: 972-396-4994
Date: 5/8/2012
Slavter Park Shade - Phase 2 Sales Consultant: Terms: Delivery Dates:
City of Anna Vince Allen net 30 6-8 weeks
101 North Powell Parkway Jessica Perkins
Anna, Texas 75409 972-924-3325 Phone
972-924-2620 Fax
ioerkinsEiannatexas.aov
ITEM
1001383MAH
M
DESCRIPTION
1 53' x 53' x 53'
25'/14'/ 16 ft entry
Engineered Sealed Drawings
Installation
Freight
Total Cost
Additional Shade
32'3" x 32'3" x 25'2"
12'/16'/22' ft entry
(using existing posts by adding custom clamps)
90 mph windload
5 lbs. snowload
Shadesure high- density polyethylene shade cloth
provides hail protection. 80% shade, and 90% UV protection
PRICE TOTAL
$11,950.00
$1,000.00
$8,900.00
$ 750.00
If tax exempt, please provide tax exemption certificate otherwise tax will be included on your invoic
Thank you for the opportunity to provide this quote)
Kris Allen
Prepared By:
Approved by:
-INSTALLATION AND FREIGHT NOT INCLUDE[) (UNLESS NOTED ABOVE)
- IT IS THE RESPONSIBILITY OF THE OWNER TO OBTAIN PERMITS IF NECESSARY.
-It is the responsibility of the owner to locate all underground utility lines (Telephone, Computer/Data Lines, Water and Main Lines for Irrigation Sprinklers).
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