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HomeMy WebLinkAboutCDCpkt2012-09-08 Special MeetingCOMMUNITY DEVELOPMENT CORPORATION September 8, 2012 Special Meeting Packet cj AGENDA SPECIAL MEETING OF ANNA COMMUNITY DEVELOPMENT CORPORATION j I September 8, 2012 at 12:00 p.m.' COMMUNITY ANNA CITY HALL ADMINISTRATION BUILDING, DEVELOPMCORP RATION 111 N. POWELL PKWY., ANNA, TEXAS The Anna Community Development Corporation will conduct a meeting at 12:00 p.m.' on September 8, 2012, at the Anna City Hall Administration Building, 111 N. Powell Parkway, to consider the following items: 1. Call to Order. fpyvk 2. Roll Call and Establishment of Quorum. I— It,Is.& t Lt'u t L - C 3. Invocation and Pledge. 4. Consider/Discuss/Action regarding a budget amendment for this fiscal year. 5. ConsidedDiscusslAction regarding 'approving the meeting minutes from July 24, 2012 and,August 2,.2012. 6. Adjourn.- This is to certify that I, Jessica Perkins, Chief Administrative Officer, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 12:00 p.m., September 5, 2012. Jed i Perkins, 04ijf Administrative Officer ' ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation meets at the some time and place scheduled for this meeting, then this meeting will be delayed and will begin immediately after the conclusion of the meeting of the Anna Economic Development Corporation. IMPORTANT LEGAL NOTICE: The Corporation may vole and/or act upon each of the items listed in this agenda. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate arrangements can be made. DEVELOPMENT CORPORATION Meeting: September 8, 2012 Budgeted Amount: n/a Item No. 4 Anna Community Development Corporation Agenda Staff Report Staff Contact: Jessica Perkins Exhibits: X Yes No AGENDA SUBJECT: Consider/Discuss/Action regarding a budget amendment for this fiscal year. SUMMARY: Staff moved money around to cover expenses from partnering with Buxton STAFF RECOMMENDATION: n/a CORPORATION Meeting: September 8, 2012 Budgeted Amount: n/a Item No. 5 Anna Community Development Corporation Agenda Staff Report Staff Contact: Jessica Perkins Exhibits: _X—Yes No AGENDA SUBJECT: Consider/Discuss/Action regarding approving the meeting minutes from July 24, 2012 and August 2, 2012. SUMMARY: STAFF RECOMMENDATION: Staff recommends you approve the mintues. MINUTES OF SPECIAL MEETING OF THE ANNA COMMUNITY DEVELOPMENT CORPORATION COMMUNITY Thursday, July 24, 2012 DEVELOPMENT CORPORATION The Anna Community Development Corporation ("CDC') of the City of Anna met at 5:04 p.m., on July 24, 2012, at the Anna City Hall Administration Building, 111 North Powell Parkway (Hwy. 5), Anna, Texas. Call to Order Jason Focht, President, called the meeting to order, and after roll call and the establishment of a quorum, the following items were presented to the Directors for their consideration 2. Roll Call and Establishment of Quorum. Directors in attendance were: Jason Focht, Gene Bowles (5:08), Connie Stump, Sherilyn Godfrey, and Sarah Jones. Directors absent were: Duane Hayes and John Houcek. A quorum was declared present and the floor was open for business. Others in attendance were: Philip Sanders, City Manager; Jessica Perkins, Chief Administrative Officer; and Clark McCoy, Attorney for CDC. 3. Invocation and Pledge. Connie Stump gave the prayer and led the group in the Pledge of Allegiance. 4. (1) Consider and take action on a resolution authorizing the issuance and sale of Anna Community Development Corporation Sales Tax Revenue Refunding Bond, Series 2012-A; providing for the security for and payment of said bond; approving an escrow agreement and a sales tax remittance agreement; and enacting other provisions relating to the subject. Connie Stump made a motion adopting the Resolution, as stated above, adding "that Jessica Perkins, as defined in the Resolution, shall act as the "Pricing Officer", and have the authority to negotiate the sale of the bonds and sign documents on behalf of the CDC," The motion was seconded by Gene Bowles. Motion passed. (ii) Consider and take action on a resolution authorizing the issuance and sale of Anna Community Development Corporation Sales Tax Revenue 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 07-24-2012 Special CDC Minutes.doc 1 Bond, Series 2012-13; providing for the security for and payment of said bond; approving a sales tax remittance agreement; and enacting other provisions relating to the subject. Gene Bowles made a motion adopting the Resolution, as stated above, adding "that Jessica Perkins, as defined in the Resolution, shall act as the "Pricing Officer' and have the authority to negotiate the sale of the bonds (in the ap ox_amount of $1.6M) and sign documents on behalf of the CDC." __,(Gene owles'seconded the motion. Motion passed. Discussion: Prior to the meeting, and as a perquisite to the business at hand, Jessica Perkins, gave the Directors two handouts: (1) showing the historical sales tax collections (FY 2006 — FY 2012) pursuant to the records of the Texas Comptroller of Public Accounts, as well as the sales tax revenue received for the entire fiscal year 2011-2012; and (2) the sales tax revenue debt analysis as of July 24, 2012. CDC is a tax -exempted entity. Rudy Segura of McCall, Parkhurst & Horton L.L.P., bond counsel; and James S. Sabonis, Senior Vice of President of First Southwest, both spoke before the Board explaining the different aspects of this transaction. Segura handed out a copy of the "Resolution Authorizing The Issuance And Sale Of Anna Community Corporation..." Regions Bank has made an offer to issue the bonds. The issuance of bonds is two -fold and as such the Directors need to make and pass two separate motions. Before new bonds can be issued, the old debt must be retired. Said debt, defined in the Resolution as "Refunded Obligation" can be financed at 2.02%. These monies will then act as a "buffer' for the loan. As defined in the Resolution "Additional Obligations", shall mean bonds, notes or other evidences of indebtedness which the CDC, defined in the Resolution as "Issuer" reserves the right to issue or enter into, as the case may be, ...." CDC has forty-five (45) days to close the transaction. After the meeting, Jason Focht, President, and Sherilyn Godfrey, secretary, signed documents on behalf of the Board. The Resolution and other pertinent documents will be presented and signed by the Attorney General authorizing the issuance of bonds that will bind the CDC to this debt. Philip Sanders will sign on behalf of the City and Jessica Perkins will sign on behalf of the CDC. [THIS SPACE INTENTIONALLY LEFT BLANK] 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 07-24-2012 Special CDC Minutes.doc 5. Consider/Discuss/Action regarding approving a resolution for a consulting agreement with Buxton. Sarah Jones made a motion to adopt a Resolution authorizing the Chief Administrative Officer to act on the Board's behalf in executing a contract for consulting services to assist with strategic planning and marketing, subject to the approval of the form and content by the CDC's legal counsel, with Buxton Company for a fee not to exceed $30,000. Connie Stump seconded the motion. Motion passed. The cost will be split between CDC and EDC and the budget will be adjusted, if necessary. 6. HOLD CLOSED: (exceptions): a. Deliberation regarding the purchase, exchange, lease or value of real property. (Tex. Gov't Code §551.072); b. Consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); and, c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the Board of Directors has received from a business prospect that the Board of Directors seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the Board is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087). Not necessary. 7. Review proposed FY 2012-13 budget. No review. 8. Consider/Discuss/Action regarding approval of the meeting minutes from June 11, 2012. Tabled. 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 07-24-2012 Special CDC Minutes.doc 9. Adjourn. Connie Stump made a motion to adjourn the meeting. Gene Bowles seconded the motion. Motion carried and the meeting adjourned at 5:43 p.m. APPROVED: Jason Focht President of CDC ATTESTED: Sherilyn Godfrey Secretary of EDC 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 07-24-2012 Special CDC Minutes.doc MINUTES OF REGULAR MEETING OF THE ANNA COMMUNITY DEVELOPMENT CORPORATION COMMUNITY Thursday, August 2, 2012 DEVELOPMENT CORPORATION The Anna Community Development Corporation ("CDC') of the City of Anna met at 5:06 p.m., on August 2, 2012, at the Anna City Hall Administration Building, 111 North Powell Parkway (Hwy. 5), Anna, Texas. Call to Order Jason Focht, President, called the meeting to order, and after roll call and the establishment of a quorum, the following items were presented to the Directors for their consideration 2. I Roll Call and Establishment of Quorum. Directors in attendance were: Jason Focht, Gene Bowles, Connie Stump, Sherilyn Godfrey, Sarah -Jones, John Houcek and Duane Hayes.-AII-Difeetors- were-imattendance. A quorum was declared present and the floor was open for business. Others in attendance were: Jessica Perkins, Chief Administrative Officer; and David Overcash, Esq. attending in the place of Clark McCoy, attorney for CDC. Sara Cox, President of Greater Anna Chamber of Commerce, was also present. 3. Invocation and Pledge. Connie Stump gave the prayer and led the group in the Pledge of Allegiance. 4. Discussion regarding the annual agreement with the Greater Anna Chamber of Commerce. Sara Cox spoke to the Directors, stated the following. (1) The Glow -Fest event has been successful since a decision was made to change it to a one -day event and not to charged an entrance and parking fee, Attendance last year was between 3500-4000. This year, Glow -Fest will be held on Saturday, October 27, 2012, at Slater Creek Park and surrounding private property. GACC expects 4000-6000 people to attend this year. Therefore, GACC is asking for $7500.00 (up from $5,000.00 last year) as the estimated sponsorship amount. In exchange, CDC will be listed as a "platinum level" sponsor and its logo (CDC) displayed on all printed material and advertisements. GACC will provide a headcount and track what geographical area the attendees reside. 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-02-2012 Regular CDC Minutes.doc (2) The Christmas Parade and Winter Wonderfest will be held on Saturday, December 10, 2011. The theme will be announced later. Last year, there were fifty-five entries and it was well -attended as in past years. GACC is asking for $2500.00 (up $1000.00 from last year) to be used, in part, to hire a Santa Claus and add other activities to the Parade Events. CDC's logo will be displayed on all printed material and advertisements. GACC will provide an approx. headcount and list of float participation. (3) The annual banquet will be held on Saturday, February 13, 2013 in Anna. This is promotional event for current and prospective businesses as well as an award banquet for existing business in our community. GACC is asking the CDC to sponsor a table in the amount of $500.00. Approx. 230 people attended last year and reportedly enjoyed a "Casino Night." In addition to sponsorship benefits, one table will be provided, a full-page ad placed on the back of the program and other advertisements. (4) The annual golf tournament will be held on Monday, April 13, 2013, at the Hurricane Creek Country Club. This is promotional event for prospective members and businesses. GACC is asking for sponsorship in the amount of $3000.00. GACC will provide a headcount and a list of players. (5) The annual fireworks event has not yet been booked for 2013. The fireworks event will be held on Thursday, July 4, 2013, at Slater Creek Park. Seating will be provided at the Anna ISD Football Stadium. For 2012, there were 1200 attendees. This event lost money. This year, GACC is asking for $7000.00. Sponsorship benefits will be the display of CDC's logo on all printed material and advertisements. GACC will provide a headcount. 5. Consider/Discuss/Action regarding renewing out agreement with Web QA the Shop Local, Shop Anna program. After a brief discussion, John Houcek made a motion to approve the resolution authorizing the expenditure of funds in the amount of $1242.00 to promote businesses that have located in or near the City of Anna, Texas. This is contingent upon renewing our agreement with Web QA, (providing the service for the "Shop Local, Shop Anna" program) for one more year. This program will allow the City to continue tracking the usage of this site as well as collecting comments from area businesses. Connie Stump seconded the motion. Motion passed. 6. HOLD CLOSED: (exceptions): a. Deliberation regarding the purchase, exchange, lease or value of real property. (Tex. Gov't Code §661.072); b. Consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-02-2012 Regular CDC Minutes.doc 2 Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); and, c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the Board of Directors has received from a business prospect that the Board of Directors seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the Board is conducting economic development negotiations; or (2)To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087). Not necessary. Consider/Discuss/Action regarding approving the proposed fiscal year 2012-2013 budget. Jessica Perkins presented the Directors with a copy of CDC's "Planning Budget for 2013 thru 2017." Sherilyn Godfrey made a motion to accept the budget for 2013, authorizing Jessica Perkins to move funds within the budget as long as the total budget does not exceed $250,000.00. Duane Hayes seconded the motion. Motion passed. 8. Consider/Discuss/Action regarding approving the meeting minutes from June 11, 2012 and''•toQ�, 24x.2. Jason Focht approved the June 11, 2012 minutes as written. Connie Stump seconded the motion. Motion passed. 9. Adjourn. John Houcek made a motion to adjourn the meeting. Sherilyn Godfrey seconded the motion. Motion carried and the meeting adjourned at 6:11 p.m. APPROVED: Jason Focht President of CDC ATTESTED: Sherilyn Godfrey Secretary of CDC 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-02-2012 Regular CDC Minutes.doc AGENDA SPECIAL MEETING AND WORKSHOP OF ANNA COMMUNITY DEVELOPMENT CORPORATION :L September 8, 2012 at 8:30 a.m.' COMMUNITY ANNA CITY HALL ADMINISTRATION BUILDING, DEVELOPMCORPORATION 111 N. POWELL PKWY., ANNA, TEXAS The Anna Community Development Corporation will conduct a meeting at 8:30 a.m.' on September 8, 2012, at the Anna City Hall Administration Building, 111 N. Powell Parkway, to consider the following items: 1. Call to Order. �-f 2. Roll Call and Establishment of Quorum. F�,t' f If }(�C(.•r .2_ 3. Workshop: The following items/issues will be discussed. No action will be taken on any item. Discussion regarding strategic planning related to economic development for the City of Anna. 4. Adjourn. r 1 JtA%-2- ---- This is to certify that I, Jessica Perkins, Chief Administrative Officer, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 8:30 a.m., September 5, 2012. %J44)c4p"I'LA-� J ss a Perkins hief Administrative Officer IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate arrangements can be made.