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Home My WebLink AboutCDCpkt2013-09-12DEVELOPMENT CORPORATION September J9� 2013 Meeting Packet SPECIAL MEETING AGENDA OF ANNA COMMUNITY DEVELOPMENT CORPORATION September 12, 2013 at 5:00 P.m.' oil I ANNA CITY HALL ADMINISTRATION BUILDING, COMMUNITY 111 N. POWELL PKWY., ANNA, TEXAS DEVELOPMENT CORPORATION The Anna Community Development Corporation will conduct a meeting at 5:00 a.m.' on September 12, 2013, at the Anna City Hall Administration Building, 111 N. Powell Parkway, to consider the following items: 1. Call to Order. 5- t c) 2- 2. Roll Call and Establishment of Quorum. Ac 3. Invocation and Pledge. ✓ 4. Consider/Discuss/Action regarding renewing contract with WebQA the Shop Local prpg�ram! T 5. Consider OF �/A ion ie arding approving theme minutes from August 1, 2013. 6. Adjourn. A A Fr f S� a p (?pro 't �e This is to certify that 1, Jessica Perkins, Chief Administrative Officer, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., September 9, 2013. r jes#a Perkins, ohiefAdministrative Officer t ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation meets at the same time and place scheduled for this meeting, then this meeting will be delayed and will begin immediately after the conclusion of the meeting of the Anna Economic Development Corporation. IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The Corporation reserves the right to retire into executive session conceming any of the items listed on this agenda, whenever it is considered necessary and legally Justified under the Open Meetings Act. Disabled persons who want to attend this meeting and who may need assistance should contact the City Secretary at 972-9243325 two working days prior to the meeting so that appropriate arrangements can be made. COMMUNITY DEVELOPMENT CORPORATION Meeting: September Q 2013 Budgeted Amount: n/a Item No. 4 Anna Community Development Corporation Agenda Staff Report Staff Contact: Jessica Perkins Exhibits: X Yes No AGENDA SUBJECT: Consider/Discuss/Action regarding renewing our contract with WebQA the Shop Local program. SUMMARY: Web QA is a well-established business located in the Chicago area that partners with cities all over the US to provide a variety of municipal customer services. They have a program call Shop QA. Shop QA is an online shop local marketing program. We have offered the Shop Local program online for the past two years. Although usage has increased, staff recommends not renewing the program and wait to see if it is missed. STAFF RECOMMENDATION: Staff recommends you wait to renew and look at other options. DEVELOPMENT CORPORATION Meeting: September /d 2013 Budgeted Amount: n/a Item No. 5 Anna Community Development Corporation Agenda Staff Report Staff Contact: Jessica Perkins Exhibits: _X—Yes No AGENDA SUBJECT: Consider/Discuss/Action regarding approving the minutes from August 1, 2013. SUMMARY: n/a STAFF RECOMMENDATION: Staff recommends you approve the minutes. MINUTES OF REGULAR MEETING OF THE ANNA COMMUNITY DEVELOPMENT CORPORATION Thursday, August 1, 2013 The Anna Community Development Corporation ("CDC") of the City of Anna met at 5:00 p.m., on Thursday, August 1, 2013, at the Anna City Hall Administration Building, 111 North Powell Parkway (Hwy. 5), Anna, Texas. Call to Order John Houcek, President, called the meeting to order at 5:08 p.m., and after roll call and the establishment of a quorum, the following items were presented to the Directors for their consideration 2. Roll Call and Establishment of Quorum. Directors in attendance: Alonzo Tutson, Connie Stump, John Houcek as well as the newly appointed Directors Lee Miller, John Beazley, and Michael Williams. Director in abstention: Sherilyn Godfrey. A quorum was declared present and the floor was open for business. Others in attendance: Jessica Perkins, Chief Administrative Officer; and Clark McCoy, attorney for CDC. 3. Invocation and Pledge. John Houcek gave the invocation and led the group in the Pledge of Allegiance. 4. Recognize new Board Members. Jessica Perkins introduced the newly appointed Board members. Each person spoke briefly outlining one's personal and business background. 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-01-2013 Regular CDC Minutes.doc 5. Presentation and recognition of Duane Hayes' service to the Board. Duane Hayes was recognized for his many years of service on the boards. The Board wishes him the best in his future endeavors. 6. Consider/Discuss/Action sponsorship agreement ("GACC"). regarding approving a resolution for a fiscal year with the Greater Anna Chamber of Commerce Historically, the EDC and CDC boards have sponsored the annual events of GACC. This year, at the request of GACC, CDC will sponsor the Awards Banquet, Golf tournament, July 4th celebration, Fall Glow Fest, and the Christmas Parade. The amount given remains the same as last year (2013) but is an increase of $5,500.00, from the previous year (2012) due to the increase in attendance. Connie Stump made a motion to adopt the Resolution authorizing the President of CDC to execute the `Agreement for Sponsorship Commitment for 2013-2014," on behalf of CDC, and Sara Cox, President, on behalf of GACC, in an amount not to exceed $20,500, for the aforementioned events. Michael Williams seconded the motion. Motion passed. The funds will be provided to GACC prior to each event, but is contingent upon GACC providing a Letter of Intent to organize and hold the corresponding event as set forth in the Agreement. 7. Consider/Discuss/Action regarding accepting John Houcek's resignation from the position of Vice President. Jessica Perkins presented,,a letter of resignation from John Houcek on behalf of the board. John Beazely made a motion to accept the resignation of John Houcek as vice-president of the board. Lee Miller seconded the motion. Motion passed. 8. Consider/Discuss/Action appointing a vice-president. In light of John Houcek's resignation, a new vice-president needs to be elected. The floor was opened for nominations and the name of Alonza Tutson was presented for nomination. No other names were presented and the floor for nominations was closed. John Houcek made a motion to elect Alonza Tutson as vice-president. Michael Williams seconded the motion. Motion passed. 9. Consider/Discuss/Action appointing a treasurer. 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-01-2013 Regular CDC Minutes.doc In accordance with Section, 5. Treasurer. of the CDC's Bylaws, (p. 7 of 14), someone else besides a member of the Board can be elected treasurer. Because of the increasing complexity of the board's finances, it is suggested that Jessica Perkins, tile Chief Administrative Officer, be appointed treasurer of the board. John Beaze'IV made a motion to appoint Jessica Perkins, as treasurer. Alonzo Tutson seconded the motion. Motion passed. 10. Consider/Discuss/Action regarding renewing our contract with WebQA, the Shop Local program. The City has offered, an on-line Shop Local program hosted by WebQA, to the local merchants for the past two (2) years. Although usage has increased, it is recommended by staff that the contract not be ren we�1 to,,rsee if the program is missed. John Beaze made a motion not to {��U,the contract at this time. Michael Williams seconded the motion. Motion passed. 11. Consider/Discuss/Action regarding approving a resolution to purchase of a new office chair for the Chief Administrative Officer ("CAO"). �, ,t. The CAO's chair is broken and needs to be replaced. John BeazelyI made a motion to adopt the resolution authorizing the CAO to purchase a new chair in an amount not to exceed $800.ob."Said funds are available in Line Item 6208, "Office Supplies" of the 2012-2013 budget. Lee Miller seconded the motion. Motion passed. 12. Consider/Discuss/Action regarding approving a resolution for a budget amendment for fiscal year 2012-2013. It is necessary to amend the above -referenced budget. Monies in the amount of $2,000.00, in Line Item 6735, Promotional were transferred on 08-01-2013 to Line Item 6703 Contract. Monies in the amount of $7,000.00, in Line Item 6753, Legal were transferred on 08-01-2013 to Line Item 6789 Debt Service. The debt service was miscalculated and additional contract services were need with respect to the board's audit and filing of Form 990. There was only an exchange of monies and the budget was not increased. Michael Williams made a motion to adopt the resolution authorizing the CAO to amend the budget as set forth in Exhibit 'A," subject to the approval of City Council. Alonzo Tutson seconded the motion. Motion passed. 13. Consider/Discuss/Action regarding approving a resolution for a budget amendment for fiscal year 2013-2014. At the June meeting, the board and staff discussed and approved a budget of $250,000.00 for 2013-2014. After further review, the City Manager and Finance Director requested an increase in the budget from $250,000.00 to $251,000.00 as well as transferring monies, in the amount of $20,000.00, from Line Item 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-01-2013 Regular CDC Minutes.doc 6921, Other Capital Expenditures to Line Item 6799 Other Services — Miscl,. to pay for two (2) part-time parks staff during the summer months. John Beazely / made a motion to adopt the resolution authorizing the CAO to amend the budget as set forth in Exhibit "A," subject to the approval of City Council. Connie Stump seconded the motion. Motion passed. 14. Consider/Discuss/Action regarding approving the minutes from May 16, 2013, and June 7, 2013. Alonzo Tutson made a motion to accept the minutes as written. John Beazely seconded the motion. Motion passed. 15. Adjourn. � Lr� John Beazely made seconded the motion. APPROVED: John Houcek President of CDC a motion to adjourn the meeting. Michael Williams Motion carried and the meeting adjourned at 6:09 p.m. ATTESTED: Sherilyn Godfrey Secretary of CDC 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act, 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 08-01-2013 Regular CDC Minutes.doc