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Home My WebLink AboutCDCpkt2014-01-09COMMUNITY DEVELOPMENT CORPORATION I January 9, 2014 SPECIAL Meeting Packet AGENDA OF THE SPECIAL MEETING OF THE JL ANNA COMMUNITY DEVELOPMENT CORPORATION January 9, 2094 at 5:00 p.m.' ANNA CITY HALL ADMINISTRATION BUILDING, COMMUNITY 111 N. POWELL PKWY., ANNA, TEXAS Dt.VCLOPd .NT The Anna Community Development Corporation will conduct a meeting at 5:00 p.m.' on January 9, 2014, at the Anna City Hall Administration Building, 111 N. Powell Parkway, to consider the following items: 1. Call to Order. g 2. Roll Call and Establishment of Quorum. �L ;t't�; 3. Invocation and Pledge. 4. Consider/Discuss/Action regarding approving the minutes from November 21, 2013. V. A(% �l rl - 5. Adjourn. i. { 1 i /t Olt -- l This is to certifythat I, Jessica Perkins, Chief Administrative Officer, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., January 6, 2014. ao),(' b(- -ejv kztltl , J ica Perkins, ief Administrative Officer I ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation meets at the same time and place scheduled for this meeting, then this meeting will be delayed and will begin immediately after the conclusion of the meeting of the Anna Economic Development Corporation. IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The Corporation reserves the right to retire into executive session concerning any of the Items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate arrangements can be made. MINUTES OF SPECIAL MEETING OF THE ANNA COMMUNITY DEVELOPMENT CORPORATION V IrcOMMUNImuNITr Thursday, November 21, 2013 OevrLOPMENT CORPORATION The Anna Community Development Corporation ("CDC") of the City of Anna met at 5:00 p.m., on Thursday, November 21, 2013, at the Anna City Hall Administration Building, 111 North Powell Parkway (Hwy. 5), Anna, Texas. Call to Order 6 -ori Alonzo Tutson, Vice -President, called the meeting to order at A000p.m., and after roll call and the establishment of a quorum, the following items were presented to the Directors for their consideration Directors in attendance: Alonzo Tutson, Connie Stump, Lee Miller, and Sherilyn Godfrey. Directors in abstention: John Houcek,` John Beasley, and-MiehaeMilliams. Others in attendance: Jessica Perkins, Chief Administrative Officer ("CAO"); and Clark McCoy, attorney for CDC. 3. Invocation and Pledge. Alonzo Tutson gave the invocation and led the group in the Pledge of Allegiance. 4. Public Hearing: To consider public comment on the expenditure of funds for certain project (the "Projects"). The Projects will be financed and/or paid from the proceeds of sales tax revenue and other resources of the Corporation. The Projects shall include: land and building improvements, equipment purchases, park facilities and improvements, capital expenditures, targeted infrastructure, site improvements, promotional expenditures, engineering and/or legal services, administrative services, and other purposes permitted by law, in order to provide improved community development and/or to promote new or expanded business enterprises for the benefit of the public. The costs of the Projects are estimated not to exceed $255,000, including but not limited to the specific projects or general types of projects set forth in the Anna Community Development Corporation's 2013-14 fiscal year budget. All interested persons are invited to attend the public hearing and speak for or against the undertaking of the proposed Projects. 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 11-21-2013 Special CDC Minutes.doc The foregoing was read into the record. The Public Hearing opened at 5:14 p.m. and closed at 5:15 p.m. No one was present to speak at the Public Hearing. 5. Consider/Discuss/Action regarding passing a resolution approving a professional services agreement with the City of Anna for finance and accounting services. Jessica Perkins spoke to this matter. The finances and accounting needs of the Corporation (CDC) have increased in complexity due to the increase in resources and debt. It has been recommended by the City's Auditor that the Corporation's financials need to more closely mirror the City's accounting and reporting processes. After some discussion, Michael Williams made a motion to adopt the resolution authorizing execution of an agreement between the Corporation and the City of Anna related to finance and accounting services, for a cost not to exceed $2,000.00 per year. Connie Stump seconded the motion. The motion passed. 6. Consider/Discuss/Action regarding approving a resolution to authorize funds for an advertisement for D Magazine Technology Event and January Issue. The CDC has an opportunity to promote the City's name by participating in the January issue of the D Magazine Technology Event as a platinum sponsor at a total cost of $7,500.00. The CDC's share will be $2,000. The remainder of the cost will be paid by the EDC. The staff at D Magazine will assist in designing the ad. After some discussion about the benefits of participating, Connie Stump made a motion to adopt the resolution authorizing the Chief Administrative Officer to charge the CDC's promotion account up to $2,000.00 without further permission of CDC Board of Directors to sponsor D Magazine's Annual Tech Event. Sherilyn Godfrey seconded the motion. The motion passed. Consider/Discuss/Action regarding approving the minutes from October 3, 2013. Michael Williams made a motion to approval the minutes as written. Lee Miller seconded it. Motion passed. 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 11-21-2013 Special CDC Minutes.doc 2 8. Review fiscal year budget. Jessica Perkins attached a final copy of the 2012-2013 budget for informational purposes only. 9. Adjourn. Sherilyn Godfrey made a motion to adjourn the meeting. Connie Stump seconded it. Motion passed and the meeting was adjourned at 5:30 p.m. APPROVED: Alonzo Tutson Vice -President of CDC ATTESTED: Sherilyn Godfrey Secretary of CDC 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 11-21-2013 Special CDC Minutes.doc