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Home My WebLink AboutCDCpkt2014-04-03DEVELOPMENT CORPORATION April 3, 2014 Meeting Packet f 111!i ,AQ e,� �1 y f AGENDA ANNA COMMUNITY DEVELOPMENT CORPORATION April 3. 2014 at 5.00 p.m.' ANNA CITY HALL ADMINISTRATION BUILDING, .X.7 111 N. POWELL PKWY., ANNA, TEXAS C0kLM41NITY IrS"'f' ;.IENI. The Anna Community Development Corporation will conduct a meeting at 5:00 p.m.' on April 3. 2014, at the Anna City Hall Administration Building, 111 N. Powell Parkway, to consider the following items: //JJ 1. Call to Order. �v (r �V.l, M14 In- �nAr 2. Roll Call and Establishment of Quorum. Alm 7,3 i 0'b 0.- {M lkr 3. Invocation and Pledge. AV & — 4. Consider/Discuss/Action regarding the purchase of recycling system for the splash pad at Slay, �regk Pa n I" 3�,r_n 5. Consider/Discuss/Action regarding approving the minutes from January 9th and %LUMarch 6th 20. t 'Q p o —/S S 6. Review of the current fiscal year budget. 1 7. Adjourn. I t� I S t S �lQ/� t] This is to certify that I, Jessica Perkins, Chief Administrative Officer, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., March 31, 2014. ��r-t6LU� sica P rk' s, Chief Administrative Officer I ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation meets at the same time and place scheduled for this meeting, then this meeting will be delayed and will begin immediately after the conclusion of the meeting of the Anna Economic Development Corporation. IMPORTANT LEGAL NOTICE: The Corporation may vote andfor act upon each of the items listed in this agenda. The Corporation reserves the right to retire Into executive session concerning any of the items listed on this agenda, whenever It is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate arrangements can be made. S P 35,E DEVELOPMENT CORPORAL ION Meeting: April 3, 2014 Staff Contact: Jessica Perkins Exhibits: _X—Yes No Item No. 4 Anna Community Development Corporation Agenda Staff Report AGENDA SUBJECT: Consider/Discuss/Action regarding the purchase of a recycling system for the splash pad at Slayter Creek Park. SUMMARY: The splash pad was installed last summer and at the time staff planned for the possibility of converting the splash pad to a recycling/recirculating water system in the future. Well, with more restrictive water conservation rules and high growth this past year, the time has come to upgrade the splash pad. Staff has been researching companies that could complete the upgrade to a recirculating system. It would be best if the company that installed the splash pad do the work. Staff has received the attached quote from Water Splash the company that construction the splash pad. This project is a high priority to staff so that the splash pad opens in a timely fashion. STAFF RECOMMENDATION: Staff recommends you approve. North Texas Municipal Water District NEWS RELEASE For Immediate Release Contact: Rick Ericson -214.706.6000 North Texas Municipal Water District Continues Stage 3 water restrictions allowing once every two weeks landscape watering for the month of April with month to month extensions based on any changes to drought conditions (Wylie, Texas -March 28, 2014) The North Texas Municipal Water District (NTMWD) Board of Directors has approved continuation of Stage 3 landscape watering of once every two weeks for the month of April 2014. The limitation of landscape watering to once every two weekswill continue with subsequent monthly extensionsoonsidered by the Board. As part of the Stage 3, landscape watering is limited to once every two weekswith sprinklers or irrigation systems at each service address between November land March 31, however, beginning the month of April 2014, limitation of landscape watering to once every two weeks will continue with subsequent monthly extensionsconsidered by the Board. NTMWD remains in Stage 3 of its NTMWD Water Conservation and Drought Contingency and Water Emergency %sponse Ran. Continuation of Stage 3 is necessary due to below average rainfall, dedini ng water levels of NTMWD reservoirs, and the temporary loss of the lake Texoma raw water supply due to the zebra mussel infestation. "Asdrought conditions continue to persist, the few rain events that have occurred have not significantly impacted lake levels The NTMWD Board of Directorswill continue to review the Stage 3 restrictions each month" said Jm Parks, NTMWD Executive Director. "The strategies in place assist NTMWD in managing the current available water supplies and plan for future needs," Parksadded. Lavon take, the NTMWUs primary water supply, is currently 12.32 feet below conservation pool level; Jim Chapman Lake is 12.58 feet low; Lake Tawakoni is 9.75 feet low; and Lake Texoma is 8.56 feet low. The new pipeline from Lake Texoma comes online in May for Water Treatment Plants III and IV, and in Jane for Water Treatment Plants I and II. The $306 million pipeline will connect Lake Texoma to the Wylie, Texaswater treatment plant and will allow the NTMWD to resume using the, Texoma water supply while minimizing the spread of the invasive zebra mussel. The restoring of the Texoma supply will not alter the current Stage 3 water management strategies as the drought Conti nues to have impacts to the NTM WD's water suppl ies in Lavon and Chapman. NTMWD encourages consumers to continue strategies to extend current available supplies until relief from drought occurs For water conservation tips, visit www.northtexasNateria.org or www.ntmwd.com WATER SPLASH 412-477 State Route. 11 Champlain NY 12919 P.(800) 936-3430 QUOTATION 2898 Diab Street St Laurent 1-14S 1M7 P.(800) 936-3430 F.(514) 227-5257 Quotation Date Order Receive Date: Promised Shipment Date: Revision: A Revision Date: Project No 2013 - 1612 Project Name: Slayter creek splash pad - upgrade Distributor Ship to Address Bill to Addres City of Anna, TX Anna TX USA 9/2 712 01 3 Product Description Net Price Code QTY USD Item Total OTHER 1 $7,000 $7,000.00 damaged irrigation repair and landscaping OTHER 1 $8,000 $8,000.00 Engineering design , inspection and permits OTHER 1 $5,000 $5,000.00 Electrical work OTHER 1 $10,000 $10,000.00 Plumbing work OTHER 1 $5,000 $5,000.00 installation of newequipment OTHER 1 $15,000 $15,000.00 Excavation work and backfilling UV FILTRATION UPGRADE 1 $8,000 $8,000.00 /RECIRCULATION SYSTEM Water Recirculation System 1 $15,000 $15,000.00 Features pump not included as it is already available onsite www.watersplashnet.com Page 1 of 2 Ship to Address Anna TX USA Bill to Addres City of Anna, TX Product I Net Price Code Description QTY USD Item Total Note : SALES TERMS 1 -Prices are valid for 30 days. 2 -Freight charge applies to complete shipment If embedded equipment is required in advance, additional freight charges will apply. Please note: freight charge is an estimate and is subject to change without notice. 3 -All equipment is the property of Water Splash until customers payment is received by Water Splash. 4 -Payment Term: -%50 of total cost of product upfront to start manufacturing, -Remaining to be paid when the project is shipped from Water Splash production plant. Also 30 days net payment term is offered to approved customers. Forty-five days after project shipment, unpaid balance is subject to 2% monthly interest rate. 5 -All projects are due to be shipped in 6 to 8 weeks time frame upon receipt of %30 payment and signed copy of purchase order. Approved by: Date: 1612 Total Shipment Cost Grand Total $73,000.00 $1,200.00 $74,200.00 in US funds www.watersplashnet.com Page 2 of 2 Quotation Date 9/2712013 WATER SPLASH QUOTATION Order Receive Date: 412-477 State Route. 11 2898 Dish Street Promised Shipment Date: Champlain NY 12919 St Laurent H4S 1M7 P.(800) 936-3430 P.(800) 936-3430 Revision: A F.(514) 227-5257 Revision Date: Project No 2013 - 1612 Project Name: Slayter creek splash pad -upgrade Distributor Ship to Address Anna TX USA Bill to Addres City of Anna, TX Product I Net Price Code Description QTY USD Item Total Note : SALES TERMS 1 -Prices are valid for 30 days. 2 -Freight charge applies to complete shipment If embedded equipment is required in advance, additional freight charges will apply. Please note: freight charge is an estimate and is subject to change without notice. 3 -All equipment is the property of Water Splash until customers payment is received by Water Splash. 4 -Payment Term: -%50 of total cost of product upfront to start manufacturing, -Remaining to be paid when the project is shipped from Water Splash production plant. Also 30 days net payment term is offered to approved customers. Forty-five days after project shipment, unpaid balance is subject to 2% monthly interest rate. 5 -All projects are due to be shipped in 6 to 8 weeks time frame upon receipt of %30 payment and signed copy of purchase order. Approved by: Date: 1612 Total Shipment Cost Grand Total $73,000.00 $1,200.00 $74,200.00 in US funds www.watersplashnet.com Page 2 of 2 COMMUNITY DEVELOPMENT CORPORATION Meeting: April 3, 2014 Staff Contact: Jessica Perkins Exhibits: X Yes No Item No. 5 Anna Community Development Corporation Agenda Staff Report AGENDA SUBJECT: Consider/Discuss/Action regarding approving the minutes from January 9, 2014 and March 6'I' 2014. SUMMARY: n/a STAFF RECOMMENDATION: Staff recommends you approve. MINUTES OF SPECIAL MEETING OF THE ANNA COMMUNITY DEVELOPMENT CORPORATION Thursday, January 9, 2014 Cf- hR1)IEPr ('c'dE�Ofi;FiJT R UR,YI10 aI The Anna Community Development Corporation ("CDC") of the City of Anna met at 5:00 p.m., on Thursday, January 9, 2014, at the Anna City Hall Administration Building, 111 North Powell Parkway (Hwy. 5), Anna, Texas, to consider the following items. Call to Order Alonza Tutson, Vice -President, called the meeting to order at 5:00 p.m. Roll call was taken and a quorum was established. L2.; Roll Call and Establishment of Quorum Directors present were: Connie Stump, John Houcek, Michael Williams, Alonzo Tutson and John Beasley. 0.6NLc i {a Directors in abstention: Sherilyn Godfrey and Lee Miller Others in attendance: Jessica Perkins, Chief Administrative Officer ("CAO"); and Clark McCoy, attorney for CDC. 3. Invocation and Pledge. John Houcek gave the invocation and led the group in the Pledge of Allegiance. 4. Consider/Discuss/Action regarding approving the minutes from November 21, 2013. Michael Williams made a motion to approved the minutes as written. Alonzo Tutson seconded the motion. Motion passed. 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 01-09-2014 Special CDC Minutes.doc 5. Adjourned. John Beazley made a motion to adjourn. Michael Williams seconded the motion and the meeting adjourned at 5:07pm. /_1"1091g4 71 John Houcek President of CDC ATTESTED: Sherilyn Godfrey Secretary of CDC 1. The Corporation may vote and/or act upon each of the items listed in this agenda. 2. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the office of the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. 01-09-2014 Special CDC Minutes.doc MINUTES OF REGULAR MEETING OF ' ANNA COMMUNITY DEVELOPMENT CORPORATION ll, `Jl 7f Vi: i.Cf-a-i [:N Thursday, March 6, 2014 Anna Community Development Corporation ("CDC") of the City of Anna met at 5:00 p.m., on Thursday, March 6, 2014, at the Anna City Hall Administration Building, 111 North Powell Parkway (Hwy. 5), Anna, Texas, to consider the following items: 1. Call to Order John Houcek, President, called the meeting to order at 6:12 p.m. Roll call was taken and a quorum was established. 2. Roll Call and Establishment of Quorum. Directors in attendance were: Alonzo Tutson, John Beazley, Connie Stump, Sherilyn Godfrey, John Houcek and Michael Williams. Director in absentia was Lee Miler. A quorum was declared present and the floor was open for. business. Others in attendance were: Phillip Sanders, City Manager; Jessica Perkins, Chief Administrative Officer for CDC; and Clark McCoy, Esq., attorney for CDC. 3. Invocation and Pledge. Skipped. 4. Consider/Discuss/Action regarding approving the purchase for a replacement battery for the LSV (low speed vehicle) previously purchased for the Police Department Park Patrol. Michael Williams made a motion to adopt the resolution authorizing an expenditure of funds in the amount not to exceed $1000.00 for a replacement battery for the LSV. Connie Stump seconded the motion. Motion passed. This was a matter of housekeeping as the battery had already been purchased by the Police Department to secure the lowest price. 03-06-2014 Regular CDC Minutes.doc 5. Consider/Discuss/Action regarding the purchase of additional tables and umbrellas for Slayter Creek Park. The City would like to move all the rectangular tables along the trail under the pavilion and have the round tables with umbrellas along the trail. To accomplish this request, we would need to amend the CDC budget. Jessica Perkins told the Board that the tables and umbrellas would run approx. $1,000.00 to $1,350.00 each and that the City wanted to buy and install seven to nine more. No action was taken. 6. Consider/Discuss/Action regarding approving the minutes from January 9, 2014. Tabled. 7. Review of the fiscal year budget. Jessica Perkins attached a current budget and ledger to the meeting packet, noting the proposed funds to be distributed by the state for CDC's current budget. The corporation now receives $250,000+ in sales tax a year, and expects that amount to increase in the years to come. Therefore, there should adequate funds available for the purchase of tables and umbrellas. 8. Adjourn. Sherilyn Godfrey made a motion to adjourn the meeting. Alonzo Tutson seconded the motion and the meeting was adjourned at 6:27 p.m. APPROVED: John Houcek President of CDC 03-06-2014 Regular CDC Minutes.doc ATTESTED: Sherilyn Godfrey Secretary of CDC DEVELOPMENT CORPORATION Meeting: April 3, 2014 Staff Contact: Jessica Perkins Exhibits: _X—Yes No Item No. 6 Anna Community Development Corporation Agenda Staff Report AGENDA SUBJECT: Review of the current fiscal year budget. SUMMARY: n/a STAFF RECOMMENDATION: n/a CITY OF ANNA FUND DEPARTMENT DIVISION 89 COMMUNITY DEVELOPMENT CDC 89-825E 825 CORPORATION DETAILS 6208 OFFICE SUPPLIES ACTUAL BUDGET ESTIMATE PROPOSED PLANNING LINE ITEMS $0 I $0 I I 6212 POSTAGE 2011-2012 2012-2013 i 2012-2013 2013-2014 2014-2015 6208 OFFICE SUPPLIES $824 $1,250 $0 $750 $800 6209 OTHER SUPPLIES -MISC. $0 $200 $0 $200 $200 6212 POSTAGE $40 $50 $0 $50 $50 SUPPLIES $864 $1,500 $0 $1,000 $1,050 6700 ECONOMIC DEVELOPMENT GRANT EXPENSE $0 $0 $0 $0 $0 6703 CONTRACT SERVICES $74,479 $15,000 $0 $15,000 $15,000 6711 TRAVEL EXPENSE $0 $250 $0 $250 $250 6721 EDUCATION&TRAINING $0 $250 $0 $250 $250 6735 PROMOTION EXPENSE $16,317 $25,000 $0 $22,000 $0 6753 LEGAL EXPENSE $6,153 $13,500 $0 $10,000 $15,000 6761 DUES, PUBLICATIONS, PERMITS & LICENSES $415 $525 $0 $550 $0 6783 TELEPHONES - PAGERS $0 $0 $0 $0 $0 6789 DEBT -SERVICE PRINCIPAL $60,968 $71,000 $0 $79,000 $0 6790 INTEREST EXPENSE $12,234 $60,350 $0 $59,975 $0 6799 OTHER SERVICES -MISC. $40,000 $42,500 $42,500 $62,500 $42,500 SERVICES $210,566 $228,375 $42,500 $249,525 $73,000 6921 BUILDINGS & IMPROVEMENTS $20,000 $0 $0 $0 $0 6941 OTHER CAPITAL EXPENDITURES ($6,700) $20,000 $0 $0 $0 CAPITAL EXPENDITURES $13,300 $20,000 $0 $0 $0 TOTALS25 $224,730 $249,875 $42,500 $250,525 $74,050 NOTE: PROMOTINAL LINE WILL NEED MORE MONEY BY MID 2014 000 SOO SN(0y S S 8 S�+SOO Ow 1001" po po !Q� QNNNN V CI CI y� tV N m 9 Oi q yO�� ~ b q 88 go a m w w C C n c n k e aA m ID uau Q A 22 0 0 N N N p QKK C KK m �yNJ U0 3S b �t'F ^UUOU Sp {h CbQ 0 O O O O CR O O O O O p N O m o oo Ov m 0 �w w w O N N N Y m C ^y m nO C� O C m O mei G > > cV 080ow S3 91 cl 0�1Y m N SN m m f� W N N N m tll O N yP O1Nm N N N N O 0 N N N N r g m v � o y m w a N a r n COME q p1 a E $ 12ou w If u$� $ UE Nm U$� 1ryo u '6 m MLLi N O O M (n M LO M M r Mr mm u) M If) MO H r t` N r� r h r- n O (O O N O W O co co (9 (O 3 W 0) S 40 N @ @ @ @ @ @ @ OD co @ N @ @ @ O C C C C C C C C C C (o (O C C C C O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N 0 00 N r r (gyp X 0 0 M00 N N N 00 W 0 OD 00 0 N M M r N (M M r r M co S N N N N r co M N N N O o 0 0 N r N NN N r N r N N N r r r r r r r r c (D o d w d N a Q c CL N J N @ N C O N N (D @ cc N@ Z N❑_ 3 m N (1 y a) �O N o (6 O (D Y E t (Dv 0 a) N aN° N 3 a) @ o m m s o o' o o � a > a� ° U E N m m E = E c E `- S g a>) 2 ..., m 2 L c c XM .� Z�-- 2UQ Z U x x x.°— a wn - ZUI— m oUQ 0 QF O @ OQO Oma° o a) �0 Op F- (D L) m Nor:Q � � �2w� N o(�U j, a) CAT LL O cu LL r N LL M Lo f9 LL h co Co p m O C �U) ON N �O NN N O NNN N NN �0N N v% i @ N N N N N N NN N 14 N U @ U j v O -a@ CD O W Z .S W cYi W p cYi o o C) .S W o o u@. 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