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HomeMy WebLinkAboutCDCpkt2015-08-06I 1.. [Ki777H7:�iNPI August 6, 2015 Meeting Packet MEETING AGENDA ANNA COMMUNITY DEVELOPMENT CORPORATION August 6. 2015 of 5:00 p.m.' ANNA CITY HALL ADMINISTRATION BUILDING, 111 N. POWELL PKWY., ANNA, TEXAS The Anna Community Development Corporation will conduct a meeting at 5:00 p.m.' on August 6, 2015, at the Anna City Hall Administration Building, 111 N. Powell Parkway, to consider the following items: 1. Call to Order. 2. Roll Call and Establishment of Quorum. AL (- 3. Invocation and Pledge. 4. Discussion regarding supporting the CTE (Career Training Education) program at Anna High School. AVII flei ) 5. Presentation from Felicia Flagg organize of Keep Anna Beaut' I. v (�bw',w6'0 pvl �) fi'rs 6. Presentation/Discussion from John Houcek regarding the condition of the entry road and parking area at Natural Springs Park. r G�Lu✓- 7. CLOSED SESSION (exceptions): a. Deliberate regarding the purchase, exchange, lease or value of real property. (Tex. Gov't Code §551.072) possible property acquisition; possible land sale/purchase; b. Consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551,071); C. Discuss or deliberate Economic Development Negotiations (1) To discuss or deliberate regarding commercial or financial information that the Board of Directors has received from a business prospect that the Board of Directors seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the Board is conducting economic development negotiations; or i ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation meets at the same time and place scheduled for this meeting, then this meeting will be delayed and will begin immediately after the conclusion of the meeting of the Anna Economic Development Corporation. IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally Justified under the Open Meetings Act. Disabled persons who want to attend this meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate arrangements can be made. (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code $551.087) 8. Consider/Discuss/Action regarding passing a resolution authorizing the expe diture-for a truck and mower for the park de a me I 9. Review of proposed FY 16 budget. 10. Copsider/Discuss/Action regarding minutes from, ly 1, 2015. IX 11. Adjourn This is to ce thafl Jessica a ins, Chief Administrafive Officer;posted is agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall (J > L71ti ti bulletin board at or before 5:00 p.m. on August 3, 2015. Administrative Officer IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the Items listed in this agenda. The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it Is considered necessary and legally Justified under the Open Meetings Act. Disabled persons who want to attend this meeting and who may need assistance should contact the City Secretary at 972-924-3325 two woddng days prior to the meeting so that appropriate arrangements can be made. Meeting: August 6, 2015 Staff Contact: Jessica Perkins Exhibits: Yes No Item No. 4 Anna Community Development Corporation Agenda Staff Report AGENDA SUBJECT: Discussion regarding supporting the CTE (Career Training Education) program at Anna High School. SUMMARY: One of City Council's strategic goals is to "identify opportunities to build the professional workforce in Anna through partnerships with businesses and educational institutions." One way to support this goal is to support the school's new CTE program. The CTE program gives students hands-on and interactive exposure to skills needed to enter the working world. The schools immediate needs are: 1. $45,000.00 for a Mac lab and one teacher Mac Pro for our new AudioNideo Production courses. 2. $1,500.00 for five video cameras for a 4:1 student:camera ratio. 3. $500.00 for a vocal recording mic and stand 4. $750.00 for five tripods 5. $500.00 for professional tripod 6. $1200.00 3 -point light kits Arts, Audio/Video Technology and Communication is currently the fastest growing cluster in the CTE program. This is a new area for Anna High School. We had 130 students request this course for the 2015-16 school year. This course will provide students with a broad scope of skills including: audio recording, film technology and production, printing and publishing, and visual arts, including broadcasting and telecommunication. These multimedia skills can provide students opportunities in various fields including: Audio and Video Technicians, Multi -Media Artist and Animator, Film and Video Editor, Technical Writer and many more. STAFF RECOMMENDATION: Staff recommends supporting the CTE program. COMMUNITY DEVELOPMENT CORPORATION Meeting: August 6, 2015 Staff Contact: Jessica Perkins Exhibits: X Yes No Item No. 5 Anna Community Development Corporation Agenda Staff Report AGENDA SUBJECT: Presentation from Felicia Flagg organizer of Keep Anna Beautiful. SUMMARY: Staff was approached by some community volunteers who want to start a Keep Anna Beautiful affiliate. Organizer, Felicia Flagg, asked to make a presentation to the board. STAFF RECOMMENDATION: n/a. Item No. 6 Anna Community Development Corporation Agenda Staff Report COMMUNITY DEVELOPMENT CORPORATION Meeting: August 6, 2015 Staff Contact: Jessica Perkins Exhibits: _X—Yes No AGENDA SUBJECT: Presentation/Discussion from John Houcek, CDC President, regarding the condition of the entry road and parking area at Natural Springs Park. SUMMARY: Mr. Houcek approached staff about improvements that could be made to Natural Springs Park and requested to do a presentation for board consideration. STAFF RECOMMENDATION: n/a. COMMUNITY DEVELOPMENT CORPORATION Meeting: August 6. 2015 Staff Contact: Jessica Perkins Item No. 7 Anna Community Development Corporation Agenda Staff Report AGENDA SUBJECT: CLOSED SESSION (exceptions): a. Deliberate regarding the purchase, exchange, lease or value of real property. (Tex. Gov't Code §551.072) possible property acquisition; possible land sale/purchase; b. Consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); C. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the Board of Directors has received from a business prospect that the Board of Directors seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the Board is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087) SUMMARY: n/a STAFF RECOMMENDATION: n/a COMMUNITY DEVELOPMENT CORPORATION Meeting: August 6, 2015 Staff Contact: Jessica Perkins Exhibits: X Yes No Item No. 8 Anna Community Development Corporation Agenda Staff Report AGENDA SUBJECT: Consider/Discuss/Action regarding passing a resolution authorizing the expenditure for a truck and mower for the park department. SUMMARY: Staff is requesting to purchase truck and mower for the parks department. This equipment is necessary to replace some worn-out equipment as well as improve the efficiency of maintaining the many acres of parkland. STAFF RECOMMENDATION: Staff recommends you approve the resolution. ANNA COMMUNITY DEVELOPMENT CORPORATION RESOLUTION NO. A RESOLUTION OF THE ANNA COMMUNITY DEVELOPMENT CORPORATION APPROVING AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR A TRUCK AND MOWER WHEREAS, the Anna Community Development Corporation (the "CDC") wishes to expend funds for a Truck and Mower for the Parks Department; and WHEREAS, the CDC intends that said funds be used solely for the Truck and Mower further detailed in Exhibit A. NOW THEREFORE, BE IT RESOLVED BY THE ANNA COMMUNITY DEVELOPMENT CORPORATION, THAT: Section 1. Recitals Incorporated The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. Approval of Funding The CDC hereby authorizes the Chief Administrative Officer to charge the CDC's other capital expenditures line item in the amount of no more than $_53,000_ for both the truck and the mower further detailed in Exhibit A attached hereto. PASSED AND APPROVED by the Anna Community Development Corporation this day of 2015. APPROVED: John Houcek, CDC President ATTEST: Sherilyn Godfrey, CDC Secretary CDC OF ANNA, TEXAS RESOLUTION NO._ PAGE 1 OF 1 D. Off Menu Options Code Sam Pack's Five Star Ford 1635 S. IH 35E Carrollton Texas, 75006 888 8 FLEET 9 (886-835.3389) - FAX 972.245-5278 Bid Price CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT Cars and Light Trucks Team Members - Ruben Santana - Kevin Moore - Grace Torres - Jorge Guerra - Alan Rosner Contract Name:BuyBoard 430-13 End User: CIN OF ANNA Sam Pack's Rep: KEVIN MOORE Contact: MORRIS SCHWANKE Date: 8.3.16 Contact TN/Email ms� Phone# 972-924-2616 n error a Exterior Color Product Description: 2016 F250 CREW CAB 2WDR LWB (INSTOCK UNIT) Code WHITE A. Bid Series: W2A Base Price: $ 26,986.38 B. Published Options Itemize Each Below Cade Description Bid Price Code Description Bid Price 44P Automatic Transmission Included TRAILER TOW PKG INCLUDED Air Conditioning Included CLOTH INTERIOR INCLUDED 2 r STATE INSPECTION Included 96v XL VALUE GROUP INCLUDED DELIVERY FREE Included 996 6.2L V-8 Included TBM ALL TERRAIN TIRES Included X3E 3.73 E LOCKER REAR END Included 90L POWER GROUP Included 171 XL DECORE PKGIncludetl 188 MOLDED STEP BOARDS Included 512 1SPARE TIRE AND WHEEL Included 52B I TRAILER BRAKE CONTROLLER I Included C. Total of B. - Published Options Dealer Published Options Code Description Bid Price Code Description Bid Price Total of C. - Dealer Published Options $ D. Off Menu Options Code Description Bid Price Code Description Bid Price Off Menu Options limited to 25% of Published Price Current % F. Delivery Charges G. Option Discounts H. Total of A+B+C+D+E=F I. Quantity Ordered 1 X F= J. Administrative Fee K. Non -Equip Charges & Credits L. TOTAL PURCHASE PRICE INCLUDING ADMIN FEE 0.00% Total of D. - Off Menu Options 0 Miles@$2.451MIle $0.00 $ $ 26986.38 26,986.38 $ 400.00 27,386.38 ffOACBuyCONTRACT PRICING WORKSHEET I Contract VE11-13 Date 8/3/2015 For MOTOR VEHICLES Only No.:Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H -GAC @ 713-993-4548. Therefore please type or print legibly. B°}tag :CITY OF ANNA Comracton :SR.SBEE FORD Agency: Contact :CLAYTON FULLER Prepared Person: 'RICHARD HYDER By: Phone: :(972)924-3325 Phone: 1(409) 300-1385 Fax: Fax: 1(409) 985-3884 Email: ICFULTONnANNATEXAS.GOV Email: IRHYDER.COWBOYFLEET(MGMAIL.COM 11 Z' D23 11 Descrlptton: :2016 FORD F250 CREW CAB 11 $ 22,469.00 llescriptionCost Description Cost W2A F250 CREW 4X2 LWB F BED $ 1,995.00 6.21, V8 GAS g - 525 CRUISE CONTROL I $ 221.00 OL POWER EQUIPMENT GROUP $ 1,039.00 3E 3.73 ELECTRONIC LOCKING REAR AXLE $ 367.00 I WHITE $ S INTERIOR VINYL 40/20/40 $ _ 52B TRAILER BRAKE CONTROLLER $ 254:00 _ Subtotal From Additional Sheet(s): S J Subtotal B: I S 3,876.00 Description Cost Description Cost Description Cost Description Cost SLIVERY 316 MILES @ $1.75 $ 553.00 Subtotal F: S 553.00 Del➢vetyDid i-90DAYs11 G.<7atallturchasei>erce(D+E+T). $ 27,498.00 ® JOHN DEERE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 Prepared For: City Of Anna 101 S Powell Pkwy Anna, TX 75409 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Ag -power, Inc. 3501 N. Central Expressway Mckinney, TX 75071 214-544-2900 bgersten@ag-power.com Quote Summary TASB BUY -BOARD CONTRACT QUOTE ONLY GOOD FOR 30 DAYS FROM OFFER DATE Delivering Dealer: Ag -power, Inc. Mike Barker 3501 N. Central Expressway Mckinney, TX 75071 Phone: 214-544-2900 mbarker@ag-power.com Quote ID: Created On: Last Modified On: Expiration Date: 11885565 31 July 2015 31 July 2015 28 August 2015 Equipment Summary Selling Price Qty Extended Frontier FM212OR Flex -Wing $ 21,528.00 X 1 = $ 21,528.00 Grooming Mower with Pneumatic Tires Contract: TASB_447-14 Price Effective Date: January26, 2015 Equipment Total $ 21,528.00 Includes Fees and Non -contract items Quote Summary Equipment Total $ 21,528.00 Trade In SubTotal $ 21,528.00 Total $ 21,528.00 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 21,528.00 Salesperson: X Accepted By: X ® .JOHN DEERE Selling Equipment Quote Id: 11885565 Customer Name: CITY OF ANNA ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Ag -power, Inc. 3501 N. Central Expressway McKinney, TX 75071 214-544-2900 bgersten@ag-power.com Frontier FM212OR Flex -Wing Grooming Mower with Pneumatic Tires ock Number: tntract: TASB_447-14 Selling Price * ice Effective Date: January 26, 2015 $ 21,528.00 * Price per item - includes Fees and Non -contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 0444XF FM212OR Flex -Wing 1 $ 26,910.00 20.00 $ 5,382.00 $ 21,528.00 $ 21,528.00 Grooming Mower with Pneumatic Tires Price $ 21 Confidential DEVELOPMENT CORPORATION Meeting: August 6, 2015 Staff Contact: Jessica Perkins Exhibits: _X—Yes No Item No. 9 Anna Community Development Corporation Agenda Staff Report AGENDA SUBJECT: Review of proposed FY 16 budget. SUMMARY: The proposed budget has been reviewed by council and meets all of our financial obligations and funds efforts outlined in our strategic goals for FY 15-16. STAFF RECOMMENDATION: Staff recommends you approve the resolution. DEVELOPMENT CORPORATION Meeting: August 6, 2015 Staff Contact: Jessica Perkins Exhibits: _X—Yes No Item No. 10 Anna Community Development Corporation Agenda Staff Report AGENDA SUBJECT: Consider/Discuss/Action regarding minutes from July 1, 2015. SUMMARY: n/a STAFF RECOMMENDATION: Staff recommends you approve. Exhibit A CITY OF ANNA FUND DEPARTMENT 89 COMMUNITY DEVELOPMENT CDC DETAILS LINE ITEMS 2014 ACTUAL 2015 BUDGET 2016 PROPOSED %CHANGE 6208 OFFICE SUPPLIES $0 $500 $450 -10.00% basic needs $450 6209 OTHER SUPPLI ES -MISC. $149 $300 $300 0.00% meals, meetings supplies, or other $300 administrative items 6212 POSTAGE $1 $50 $50 0.00% mailing bills, etc.. $50 6700 ECONOMIC DEVELOPMENT GRANT EXPENSE $0 $0 $0 0.00% Revolving Loan Fund Money $0 6703 CONTRACT SERVICES $3,438 $10,000 $14,400 44.00% EDC Agreement with City Finance & Accounting $2,000 Services EDC agreement with City Finance and $2,000 Accounting Services EDC Cost Share of IT and McLain Budgeting $400 Software other professional services $5,000 Retail Assistance Professional Services $5,000 6711 TRAVEL EXPENSE $0 $250 $250 0.00% Travel expenses for CAO or Board Members $250 6721 EDUCATION & TRAINING $0 $500 $500 0.00% $0 training for a CDC related project or $500 organization such as TACDC (Texas Association of Community Development Corporations) or TEDC 6731 PU BLIC NOTICES - ADVERTISING $0 $0 $300 0.00% publish notices, $300 6735 PROMOTION EXPENSE $64,883 $30,000 $37,000 23.33% Branding Project (moved from 6703 Per JP email $14,500 7/1/15) Business Directory Map $0 GACC Christmas $3,000 GACC Glowfest $8,000 GACC Golf Tournament - CDC will not be a $3,000 sponsor GACC July 4th $7,500 Misc. - Print Ads, other sponsorship $1,000 opportunities 6753 LEGAL EXPENSE $4,928 $10,000 $12,000 20.00% Legal services $12,000 6755 AUDIT EXPENSE $0 $0 $2,500 0.00% CPA services - audit, 990, 1099s $2,500 6761 DUES, PUBLICATIONS, PERMITS & LICENSES $100 $250 $250 0.00% newspaper notice, dues $250 6789 DEBT -SERVICE PRINCIPAL 1 '19,000 $80,000 $82,000 2.50% Bond Debit Series B - Slayter Creek Par $15,000 Bond Debt Series A - Refinance of TLF Loan $67,000 6790 INTEREST EXPENSE $59,834 $58,160 $56,400 -3.03% Bond Debit Series 4 Refinance of TLF loan $60,000 0.00% $3,400 Series 2012 B 1.6 Million Note for Slayter Creek $0 $53,000 Park $60,000 improvements 6799 OTH ER SERVICES -MISC. $22,250 $65,000 $80,000 23.08% $0 $0 0.00% $D Adjustment to increase for park maintenance $20,000 support Cost Allocation a a portion of the personnel pay p $60,000 A cost for the Park Superintendent Salary � 6912 BOND COST $0 $0 $0 0.00% 6921 BUILDINGS & IMPROVEMENTS $0 $0 $0 0.00% $0 Misc Park Equipment or projects $0 6941 OTHER CAPITAL EXPENDITURES $58,000 $60,000 $60,000 0.00% $0 park projects, land, or other park related site $60,000 improvements 8900 OTHER FINANCING USE - DEBT REFUNDINGS $0 $0 $0 0.00% 9812 TRANSFERS OUT -GENERAL FUND $0 1Sol$0 0.00% OTHER USES OF FUNDS TOTAL825