HomeMy WebLinkAboutCDCpkt2015-08-06I
1..
[Ki777H7:�iNPI
August 6, 2015
Meeting Packet
MEETING AGENDA
ANNA COMMUNITY DEVELOPMENT CORPORATION
August 6. 2015 of 5:00 p.m.'
ANNA CITY HALL ADMINISTRATION BUILDING,
111 N. POWELL PKWY., ANNA, TEXAS
The Anna Community Development Corporation will conduct a meeting at 5:00 p.m.' on
August 6, 2015, at the Anna City Hall Administration Building, 111 N. Powell Parkway,
to consider the following items:
1. Call to Order.
2. Roll Call and Establishment of Quorum. AL (-
3. Invocation and Pledge.
4. Discussion regarding supporting the CTE (Career Training Education) program at
Anna High School. AVII flei
)
5. Presentation from Felicia Flagg organize of Keep Anna Beaut' I.
v (�bw',w6'0 pvl �) fi'rs
6. Presentation/Discussion from John Houcek regarding the condition of the entry
road and parking area at Natural Springs Park. r
G�Lu✓-
7. CLOSED SESSION (exceptions):
a. Deliberate regarding the purchase, exchange, lease or value of real
property. (Tex. Gov't Code §551.072) possible property acquisition; possible
land sale/purchase;
b. Consult with legal counsel on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Government Code (Tex. Gov't Code §551,071);
C. Discuss or deliberate Economic Development Negotiations
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
i ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation
meets at the same time and place scheduled for this meeting, then this meeting will be delayed and will begin immediately
after the conclusion of the meeting of the Anna Economic Development Corporation.
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever
it is considered necessary and legally Justified under the Open Meetings Act. Disabled persons who want to attend this
meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the
meeting so that appropriate arrangements can be made.
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1). (Tex. Gov't Code $551.087)
8. Consider/Discuss/Action regarding passing a resolution authorizing the
expe diture-for a truck and mower for the park de a me I
9. Review of proposed FY 16 budget.
10. Copsider/Discuss/Action regarding minutes from, ly 1, 2015. IX
11. Adjourn
This is to ce thafl Jessica a ins, Chief Administrafive Officer;posted is agenda
at a place readily accessible to the public at the Anna City Hall and on the City Hall (J > L71ti ti
bulletin board at or before 5:00 p.m. on August 3, 2015.
Administrative Officer
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the Items listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever
it Is considered necessary and legally Justified under the Open Meetings Act. Disabled persons who want to attend this
meeting and who may need assistance should contact the City Secretary at 972-924-3325 two woddng days prior to the
meeting so that appropriate arrangements can be made.
Meeting: August 6, 2015
Staff Contact: Jessica Perkins
Exhibits: Yes No
Item No. 4
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Discussion regarding supporting the CTE (Career Training
Education) program at Anna High School.
SUMMARY: One of City Council's strategic goals is to "identify opportunities to build
the professional workforce in Anna through partnerships with businesses and educational
institutions." One way to support this goal is to support the school's new CTE program.
The CTE program gives students hands-on and interactive exposure to skills needed to
enter the working world.
The schools immediate needs are:
1. $45,000.00 for a Mac lab and one teacher Mac Pro for our new AudioNideo Production
courses.
2. $1,500.00 for five video cameras for a 4:1 student:camera ratio.
3. $500.00 for a vocal recording mic and stand
4. $750.00 for five tripods
5. $500.00 for professional tripod
6. $1200.00 3 -point light kits
Arts, Audio/Video Technology and Communication is currently the fastest growing
cluster in the CTE program. This is a new area for Anna High School. We had 130
students request this course for the 2015-16 school year. This course will provide
students with a broad scope of skills including: audio recording, film technology and
production, printing and publishing, and visual arts, including broadcasting and
telecommunication. These multimedia skills can provide students opportunities in various
fields including: Audio and Video Technicians, Multi -Media Artist and Animator, Film
and Video Editor, Technical Writer and many more.
STAFF RECOMMENDATION: Staff recommends supporting the CTE program.
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: August 6, 2015
Staff Contact: Jessica Perkins
Exhibits: X Yes No
Item No. 5
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Presentation from Felicia Flagg organizer of Keep Anna
Beautiful.
SUMMARY: Staff was approached by some community volunteers who want to start a
Keep Anna Beautiful affiliate. Organizer, Felicia Flagg, asked to make a presentation to
the board.
STAFF RECOMMENDATION: n/a.
Item No. 6
Anna
Community Development
Corporation Agenda Staff Report
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: August 6, 2015
Staff Contact: Jessica Perkins
Exhibits: _X—Yes No
AGENDA SUBJECT: Presentation/Discussion from John Houcek, CDC President,
regarding the condition of the entry road and parking area at Natural Springs Park.
SUMMARY: Mr. Houcek approached staff about improvements that could be made to
Natural Springs Park and requested to do a presentation for board consideration.
STAFF RECOMMENDATION: n/a.
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: August 6. 2015
Staff Contact: Jessica Perkins
Item No. 7
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: CLOSED SESSION (exceptions):
a. Deliberate regarding the purchase, exchange, lease or value of real
property. (Tex. Gov't Code §551.072) possible property acquisition; possible land
sale/purchase;
b. Consult with legal counsel on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Government Code (Tex. Gov't Code §551.071);
C. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1). (Tex. Gov't Code §551.087)
SUMMARY: n/a
STAFF RECOMMENDATION: n/a
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: August 6, 2015
Staff Contact: Jessica Perkins
Exhibits: X Yes No
Item No. 8
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Consider/Discuss/Action regarding passing a resolution
authorizing the expenditure for a truck and mower for the park department.
SUMMARY: Staff is requesting to purchase truck and mower for the parks department.
This equipment is necessary to replace some worn-out equipment as well as improve the
efficiency of maintaining the many acres of parkland.
STAFF RECOMMENDATION: Staff recommends you approve the resolution.
ANNA COMMUNITY DEVELOPMENT CORPORATION
RESOLUTION NO.
A RESOLUTION OF THE ANNA COMMUNITY DEVELOPMENT CORPORATION
APPROVING AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR A TRUCK
AND MOWER
WHEREAS, the Anna Community Development Corporation (the "CDC") wishes to
expend funds for a Truck and Mower for the Parks Department; and
WHEREAS, the CDC intends that said funds be used solely for the Truck and Mower
further detailed in Exhibit A.
NOW THEREFORE, BE IT RESOLVED BY THE ANNA COMMUNITY
DEVELOPMENT CORPORATION, THAT:
Section 1. Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. Approval of Funding
The CDC hereby authorizes the Chief Administrative Officer to charge the CDC's other
capital expenditures line item in the amount of no more than $_53,000_ for both the
truck and the mower further detailed in Exhibit A attached hereto.
PASSED AND APPROVED by the Anna Community Development Corporation this
day of 2015.
APPROVED:
John Houcek, CDC President
ATTEST:
Sherilyn Godfrey, CDC Secretary
CDC OF ANNA, TEXAS RESOLUTION NO._ PAGE 1 OF 1
D. Off Menu Options
Code
Sam Pack's Five Star Ford
1635 S. IH 35E Carrollton Texas, 75006
888 8 FLEET 9 (886-835.3389) - FAX 972.245-5278
Bid Price
CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT
Cars and Light Trucks
Team Members - Ruben Santana - Kevin Moore - Grace Torres - Jorge Guerra - Alan Rosner
Contract Name:BuyBoard 430-13
End User: CIN OF ANNA Sam Pack's Rep: KEVIN MOORE
Contact: MORRIS SCHWANKE Date: 8.3.16
Contact TN/Email ms� Phone# 972-924-2616
n error a
Exterior Color
Product Description: 2016 F250 CREW CAB 2WDR LWB (INSTOCK UNIT) Code WHITE
A. Bid Series: W2A Base Price: $ 26,986.38
B. Published Options Itemize Each Below
Cade
Description Bid Price Code Description Bid Price
44P
Automatic Transmission Included TRAILER TOW PKG INCLUDED
Air Conditioning Included CLOTH INTERIOR INCLUDED
2 r STATE INSPECTION Included 96v XL VALUE GROUP INCLUDED
DELIVERY FREE Included
996
6.2L V-8 Included
TBM
ALL TERRAIN TIRES Included
X3E
3.73 E LOCKER REAR END Included
90L
POWER GROUP Included
171
XL DECORE PKGIncludetl
188
MOLDED STEP BOARDS Included
512
1SPARE TIRE AND WHEEL Included
52B
I TRAILER BRAKE CONTROLLER I Included
C.
Total of B. - Published Options
Dealer Published Options
Code
Description Bid Price Code Description Bid Price
Total of C. - Dealer Published Options $
D. Off Menu Options
Code
Description
Bid Price
Code Description
Bid Price
Off Menu Options limited to 25% of Published Price Current %
F. Delivery Charges
G. Option Discounts
H. Total of A+B+C+D+E=F
I. Quantity Ordered 1 X F=
J. Administrative Fee
K. Non -Equip Charges & Credits
L. TOTAL PURCHASE PRICE INCLUDING ADMIN FEE
0.00% Total of D. - Off Menu Options
0 Miles@$2.451MIle
$0.00
$
$ 26986.38
26,986.38
$ 400.00
27,386.38
ffOACBuyCONTRACT PRICING WORKSHEET I Contract VE11-13 Date 8/3/2015
For MOTOR VEHICLES Only No.:Prepared:
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H -GAC @ 713-993-4548. Therefore please type or print legibly.
B°}tag :CITY OF ANNA Comracton :SR.SBEE FORD
Agency:
Contact :CLAYTON FULLER Prepared
Person: 'RICHARD HYDER
By:
Phone: :(972)924-3325 Phone: 1(409) 300-1385
Fax: Fax: 1(409) 985-3884
Email: ICFULTONnANNATEXAS.GOV Email: IRHYDER.COWBOYFLEET(MGMAIL.COM
11 Z' D23 11 Descrlptton: :2016 FORD F250 CREW CAB 11
$ 22,469.00
llescriptionCost
Description Cost
W2A F250 CREW 4X2 LWB F BED
$
1,995.00
6.21, V8 GAS
g
-
525 CRUISE CONTROL
I $
221.00
OL POWER EQUIPMENT GROUP
$
1,039.00
3E 3.73 ELECTRONIC LOCKING REAR AXLE
$
367.00
I WHITE
$
S INTERIOR VINYL 40/20/40
$
_
52B TRAILER BRAKE CONTROLLER
$
254:00 _
Subtotal From Additional Sheet(s): S J
Subtotal B: I S 3,876.00
Description Cost Description Cost
Description Cost Description Cost
SLIVERY 316 MILES @ $1.75 $ 553.00
Subtotal F: S 553.00
Del➢vetyDid i-90DAYs11 G.<7atallturchasei>erce(D+E+T). $ 27,498.00
® JOHN DEERE
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
Prepared For:
City Of Anna
101 S Powell Pkwy
Anna, TX 75409
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Ag -power, Inc.
3501 N. Central Expressway
Mckinney, TX 75071
214-544-2900
bgersten@ag-power.com
Quote Summary
TASB BUY -BOARD CONTRACT QUOTE ONLY
GOOD FOR 30 DAYS FROM OFFER DATE
Delivering Dealer:
Ag -power, Inc.
Mike Barker
3501 N. Central Expressway
Mckinney, TX 75071
Phone: 214-544-2900
mbarker@ag-power.com
Quote ID:
Created On:
Last Modified On:
Expiration Date:
11885565
31 July 2015
31 July 2015
28 August 2015
Equipment Summary Selling Price Qty Extended
Frontier FM212OR Flex -Wing $ 21,528.00 X 1 = $ 21,528.00
Grooming Mower with Pneumatic
Tires
Contract: TASB_447-14
Price Effective Date: January26, 2015
Equipment Total $ 21,528.00
Includes Fees and Non -contract items Quote Summary
Equipment Total $ 21,528.00
Trade In
SubTotal $ 21,528.00
Total $ 21,528.00
Down Payment (0.00)
Rental Applied (0.00)
Balance Due $ 21,528.00
Salesperson: X Accepted By: X
® .JOHN DEERE
Selling Equipment
Quote Id: 11885565 Customer Name: CITY OF ANNA
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Ag -power, Inc.
3501 N. Central Expressway
McKinney, TX 75071
214-544-2900
bgersten@ag-power.com
Frontier FM212OR Flex -Wing Grooming Mower with Pneumatic Tires
ock Number:
tntract: TASB_447-14 Selling Price *
ice Effective Date: January 26, 2015 $ 21,528.00
* Price per item - includes Fees and Non -contract items
Code Description Qty List Price Discount% Discount Contract Extended
Amount Price Contract
Price
0444XF FM212OR Flex -Wing 1 $ 26,910.00 20.00 $ 5,382.00 $ 21,528.00 $ 21,528.00
Grooming Mower with
Pneumatic Tires
Price $ 21
Confidential
DEVELOPMENT
CORPORATION
Meeting: August 6, 2015
Staff Contact: Jessica Perkins
Exhibits: _X—Yes No
Item No. 9
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Review of proposed FY 16 budget.
SUMMARY: The proposed budget has been reviewed by council and meets all of our
financial obligations and funds efforts outlined in our strategic goals for FY 15-16.
STAFF RECOMMENDATION: Staff recommends you approve the resolution.
DEVELOPMENT
CORPORATION
Meeting: August 6, 2015
Staff Contact: Jessica Perkins
Exhibits: _X—Yes No
Item No. 10
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Consider/Discuss/Action regarding minutes from July 1, 2015.
SUMMARY: n/a
STAFF RECOMMENDATION: Staff recommends you approve.
Exhibit A
CITY OF ANNA
FUND DEPARTMENT
89 COMMUNITY DEVELOPMENT CDC
DETAILS
LINE ITEMS
2014
ACTUAL
2015
BUDGET
2016
PROPOSED
%CHANGE
6208 OFFICE SUPPLIES
$0
$500
$450
-10.00%
basic needs
$450
6209 OTHER SUPPLI ES -MISC.
$149
$300
$300
0.00%
meals, meetings supplies, or other
$300
administrative items
6212 POSTAGE
$1
$50
$50
0.00%
mailing bills, etc..
$50
6700 ECONOMIC DEVELOPMENT GRANT EXPENSE
$0
$0
$0
0.00%
Revolving Loan Fund Money
$0
6703 CONTRACT SERVICES
$3,438
$10,000
$14,400
44.00%
EDC Agreement with City Finance & Accounting
$2,000
Services
EDC agreement with City Finance and
$2,000
Accounting Services
EDC Cost Share of IT and McLain Budgeting
$400
Software
other professional services
$5,000
Retail Assistance Professional Services
$5,000
6711 TRAVEL EXPENSE
$0
$250
$250
0.00%
Travel expenses for CAO or Board Members
$250
6721 EDUCATION & TRAINING
$0
$500
$500
0.00%
$0
training for a CDC related project or
$500
organization such as TACDC (Texas Association
of Community Development Corporations) or
TEDC
6731 PU BLIC NOTICES - ADVERTISING
$0
$0
$300
0.00%
publish notices,
$300
6735 PROMOTION EXPENSE
$64,883
$30,000
$37,000
23.33%
Branding Project (moved from 6703 Per JP email
$14,500
7/1/15)
Business Directory Map
$0
GACC Christmas
$3,000
GACC Glowfest
$8,000
GACC Golf Tournament - CDC will not be a
$3,000
sponsor
GACC July 4th
$7,500
Misc. - Print Ads, other sponsorship
$1,000
opportunities
6753 LEGAL EXPENSE
$4,928
$10,000
$12,000
20.00%
Legal services
$12,000
6755 AUDIT EXPENSE
$0
$0
$2,500
0.00%
CPA services - audit, 990, 1099s
$2,500
6761 DUES, PUBLICATIONS, PERMITS & LICENSES
$100
$250
$250
0.00%
newspaper notice, dues
$250
6789 DEBT -SERVICE PRINCIPAL 1 '19,000
$80,000
$82,000
2.50%
Bond Debit Series B - Slayter Creek Par
$15,000
Bond Debt Series A - Refinance of TLF Loan
$67,000
6790 INTEREST EXPENSE
$59,834
$58,160
$56,400
-3.03%
Bond Debit Series 4 Refinance of TLF loan
$60,000
0.00%
$3,400
Series 2012 B 1.6 Million Note for Slayter Creek
$0
$53,000
Park
$60,000
improvements
6799 OTH ER SERVICES -MISC.
$22,250
$65,000
$80,000
23.08%
$0
$0
0.00%
$D
Adjustment to increase for park maintenance
$20,000
support
Cost Allocation a a portion of the personnel pay p
$60,000
A
cost for the Park Superintendent Salary
�
6912 BOND COST
$0
$0
$0
0.00%
6921 BUILDINGS & IMPROVEMENTS
$0
$0
$0
0.00%
$0
Misc Park Equipment or projects
$0
6941 OTHER CAPITAL EXPENDITURES
$58,000
$60,000
$60,000
0.00%
$0
park projects, land, or other park related site
$60,000
improvements
8900 OTHER FINANCING USE - DEBT REFUNDINGS
$0
$0
$0
0.00%
9812 TRANSFERS OUT -GENERAL FUND $0 1Sol$0 0.00%
OTHER USES OF FUNDS
TOTAL825