HomeMy WebLinkAboutCDCpkt2016-07-07July 7, 2016
Meeting Packet
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MEETING AGENDA
ANNA COMMUNITY DEVELOPMENT CORPORATION
July 7, 2016 at 5:00 p.m.'
ANNA CITY HALL ADMINISTRATION BUILDING,
COMMUNITY 111 N. POWELL PKWY., ANNA, TEXAS
DEVELOPME14T
CORPORATION
The Anna Community Development Corporation will conduct a meeting at 5:00 p.m.' on
July 7. 2016, at the Anna City Hall Administration Building, 111 N. Powell Parkway, to
consider the following items:
1. Call to Order. a t
2. Roll Call and Establishment of Quorum.
3. Invocation and Pledge.
4. Introduce new board member.
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5. Introduce new Greater Anna Chamber of Commerce Director. �eVYt� 44 (
6. Consider/Discuss/Action electing new officer appointments.
7. Presentation from First Southwest regarding funding options for proposed land
ro purchase.
(� Consider/Discuss/Action regarding approving iCresqluiion authorizing the purchase
l� of services from a Build Fun to re -install the shade canopy at Slayter Creek Park.
r�9. CLOSED SESSION (exceptions):
t
v a. Deliberate regarding the purchase, exchange, lease or value of real
P .
`r property. (Tex. Gov't Code §551.072) land purchase.
b. Consult with legal counsel on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of Professional
t Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
"0 q Government Code (Tex. Gov't Code §551.071);
f V_ c. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
— - that the Board of Directors has received from a business prospect that the
' ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development Corporation
meets at the same time and place scheduled for this meeting, then this meeting will be delayed and will begin immediately
after the conclusion of the meeting of the Anna Economic Development Corporation.
IMPORTANT LEGAL NOTICE: The Corporation may vale and/or act upon each of the items listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever
it is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this
meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the
meeting so that appropriate arrangements can be made.
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1). (Tex. Gov't Code §551.087); land;
Kirby -Smith.
10. Consider and Discuss preliminary cost estimates for services related to the
potential land purchase.
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11. Consider/Discuss/Action regarding minutes from June 2, 20,16.
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12. Adjourn:
This is to certify that I, Jessica Perkins, Chief Administrative Officer, posted this agenda
at a place readily accessible to the public at the Anna City Hall and on the City Hall
bulletin board at or before 5:00 p.m. on July 1, 2016.
r
J
Jes i Perkins, h' f Administrative Officer
IMPORTANT LEGAL NOTICE: The Corporation may vote andlor act upon each of the items listed in this agenda. The
Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever
it is considered necessary and legally justified under the Open Meetings Act. Disabled persons who want to attend this
meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the
meeting so that appropriate arrangements can be made.
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: July 7, 2016
Staff Contact: Jessica Perkins
Item No. 4
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Introduce new board member.
SUMMARY: The council filled board vacancies last week. Please welcome Nate Pike.
STAFF RECOMMENDATION: n/a.
Meeting: July 7, 2016
Staff Contact: Jessica Perkins
Item No. 5
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Introduce new Greater Anna Chamber of Commerce Director.
SUMMARY: The GACC recently appointed a new Chamber Director, Kevin Hall. He
is here to introduce himself to the board.
STAFF RECOMMENDATION: n/a.
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: July 7, 2016
Staff Contact: Jessica Perkins
Item No. 6
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Consider/Discuss/Action electing new officer appointments.
SUMMARY: In compliance with the Texas Government Code regulations, the board
needs to elect office positions.
STAFF RECOMMENDATION: n/a.
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Meeting: July 7, 2016
Staff Contact: Jessica Perkins
Item No. 7
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Presentation from First Southwest regarding funding options for
proposed land purchase.
SUMMARY: First Southwest serves as the financial advisors to the city and the boards.
They will review the proposed plan of the finance for the land purchase.
STAFF RECOMMENDATION: n/a.
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: July 7, 2016
Staff Contact: Jessica Perkins
Item No. 8
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Consider/Discuss/Action regarding approving a resolution
authorizing the purchase of services from We Build Fun to re -install the shade canopy at
Slayter Creek Park
SUMMARY: The shade canopy at Slayter Creek Park was damage back in March by
strong winds and rain. The manufacture, Sun Ports, has replaced the shade canopy under
the warranty. The re -installation of the canopy, however, is completed by a sub-
contractor, We Build Fun and the cost for re -installation is not covered as a part of the
warranty. The cost to re -install the shade canopy is $2500.
STAFF RECOMMENDATION: Approve the resolution.
ANNA COMMUNITY DEVELOPMENT CORPORATION
RESOLUTION NO.
A RESOLUTION OF THE ANNA COMMUNITY DEVELOPMENT CORPORATION
APPROVING AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR
INSTALLATION SERVICES FOR THE SHADE CANOPY AT SLAYTER CREEK
PARK
WHEREAS, the Anna Community Development Corporation (the "CDC") wishes to
expend funds to reinstall the shade canopy at Slayter Creek Park; and
WHEREAS, the CDC intends that said funds be used solely for reinstallation services
for the canopy at Slayter Creek Park.
NOW THEREFORE, BE IT RESOLVED BY THE ANNA COMMUNITY
DEVELOPMENT CORPORATION, THAT:
Section 1. Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. Approval of Funding
The CDC hereby authorizes the Chief Administrative Officer to charge the CDC's other
capital expenditures line item in the amount of no more than $ 2500 for installation
services for the shade canopy at Slayter Creek Park further detailed in Exhibit A
attached hereto.
PASSED AND APPROVED by the Anna Community Development Corporation this
day of 12016.
APPROVED:
ATTEST:
John Houcek, CDC President Sherilyn Godfrey, CDC Secretary
CDC OF ANNA, TEXAS RESOLUTION NO._ PAGE 1 OF 1
weW604film, inc.
***and***
PO BOX 29 Allen, TX 75
013
Phone: 972-727-0653
V.rU�IV^
Fax: 972-396-4994
of North and
Customer Information:Central Texas Date: 5/20/2016
City of Anna, 101 N. Powell Pkwy, Anna TX 75409 Est. Delivery: Consultant:
Attn: Jessica Perkins jperkins@annatexas.gov 3-6 weeks Heather Lewis
Re: Slayter Park - Replacement Shade Installation
ITEM QTY DESCRIPTION EACH I TOTAL
Warranty Replacement Shade Install
INSTALL I Installation $2,500.00
TAX 0.0825 Sales tax (if exempt, please provide exemption certificate) $0.00
Total""" $2,500.00
"""Price assumes all site work, border, & drainage away from play area will be provided by "other" unless noted above.
Tom Sawyers
Prepared By:
Appro b
webuildfun, inc. warrants the labor for replacement parts for 1 year, if webuildfun, inc provided the original installation
In the event rock is encountered, additional charges may be assessed.
It is the responsibility of the owner to obtain permits (unless specified above).
It is the responsibility of the owner to locate all underground utility lines. Webuildfun will assist with this by requesting a
line locate from Dig Tess, at the owner's request.
Webuildfun, inc. will make every reasonable effort to respect all marked utility lines, and will repair damage webuildfun, inc.
causes to marked utilities. Webuicifun, inc. will not be responsible for damage to unmarked utilities.
Prices are guaranteed for 30 days from date listed on quote.
Jessica Perkins
From: Heather Lewis <heather@webuildfun.com>
Sent: Friday, June 17, 2016 5:33 PM
To: Jessica Perkins
Subject: Re: Slaytor Park Shade
Yes, we are the only Miracle provider in north central Texas.
Thanks,
Heather Lewis
817-217-9463
www.miracle-recreation.com
www.webuildfun.com
On Jun 17, 2016, at 5:00 PM, Jessica Perkins <iperkins@annatexas.gov> wrote:
Here is what i was told:
"Please find out if We build Fun is the sole contractor that Miricle works with in this area. If so then go
ahead and set it up—note on the PO that WBF is the sole source provider."
Thanks jessica
Sent from my iPhone
On Jun 17, 2016, at 2:14 PM, Heather Lewis <heather@webuildfun.com> wrote:
Ok thanks.
Heather Lewis
817-217-9463
www.miracle-recreation.com
www.webuildfun.com
On Jun 17, 2016, at 12:09 PM, Jessica Perkins <iperkins@annatexas.gov> wrote:
Sorry I'm out of the office on vacation today. Would love to have it
installed but I do not have this already from the city manager yet to pay
the cost that was quoted let me check on that for you.
Sent from my iPhone
On Jun 17, 2016, at 11:17 AM, Heather Lewis
<heather@webuildfun.com> wrote:
Hi Jessica,
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: July 7, 2016
Staff Contact: Jessica Perkins
Item No. 9
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: CLOSED SESSION (exceptions):
a. Deliberate regarding the purchase, exchange, lease or value of real
property. (Tex. Gov't Code §551.072) possible property acquisition; possible land
sale/purchase;
b. Consult with legal counsel on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Government Code (Tex. Gov't Code §551.071);
C. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial information
that the Board of Directors has received from a business prospect that the
Board of Directors seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the Board is conducting
economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1). (Tex. Gov't Code §551.087) land;
Kirby -Smith
SUMMARY: n/a
STAFF RECOMMENDATION: n/a
COMMUNITY
DEVELOPMENT
CORPORATION
Meeting: July 4, 2016
Staff Contact: Jessica Perkins
Item No. tQ
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Consider and Discuss preliminary cost estimates for services
related to the potential land purchase.
SUMMARY: As we moved forward with the potential land purchase, staff has gathered
estimates for services related to design and layout of the Business Park; real estate
services of potential tenants; engineering design services related to water, sewer, and
roadways; as well as the installation of water, sewer, and roadways. The estimates
provider are for discussion and planning purposes.
STAFF RECOMMENDATION: no recommendation at this time
DEVELOPMENT
CORPORATION
Meeting: July 4, 2016
Staff Contact: Jessica Perkins
Item No. 11
Anna
Community Development
Corporation Agenda Staff Report
AGENDA SUBJECT: Consider/Discuss/Action regarding minutes from June 2, 2016.
SUMMARY: n/a
STAFF RECOMMENDATION: Staff recommends you approve.
MINUTES OF REGULAR MEETING OF THE
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ANNA COMMUNITY DEVELOPMENT CORPORATION
COMMUNITY
DEVELOPMENT Thursday, June 2, 2016
CORPORATION
The Anna Community Development Corporation ("CDC") of the City of Anna met at 5:00
p.m., on Thursday, June 2, 2016, at the Anna City Hall Administration Building, 111
North Powell Parkway (Hwy. 5), and Anna, Texas.
Call to Order
John Houcek, President, called the meeting to order at 5:01p.m., and after roll
call and the establishment of a quorum, the following items were presented to the
Directors for their consideration.
2. Roll Call and Establishment of Quorum.
Directors in attendance: John Houcek, Connie Stump, Brent Thomas, and
Alonzo Tutson.
Directors in Abstention: Doug Hermann, Michael Williams.
A quorum was declared present and the floor was open for business.
Others in attendance: Clark McCoy, legal counsel for CDC; Jessica Perkins,
Chief Administrative Officer; and Sherilyn Godfrey, Secretary.
3. Invocation and Pledge.
John Houcek gave the invocation and led the group in the Pledge of Allegiance.
4. Discussion regarding reallocation of sales tax revenue.
House Bill 157 was recently passed by the state legislation allowing Texas cities, to
reallocate the 2% sales and use tax where it previously was capped. The total sales tax
rate can't exceed 8.25 percent, however, House Bill 157 authorizes a city to hold an
1 ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development
Corporation meets at the same time and place scheduled for this meeting, then this meeting will be delayed and will
begin immediately after the conclusion of the meeting of the Anna Community Development Corporation.
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda.
The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it si considered necessary and legally justified under the Opening Meetings Act. Disable persons who want
to attend this meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working
days prior to the meeting so that appropriate arrangements can be made.
06-02-2016 Regular CDC Minutes.doc
election to reallocate sales tax revenue within the two percent local sales tax cap, The
bill allows a city to assess its funding priorities and reallocate the distribution of its
general and dedicated sales taxes, so long as the total local sales tax rate does not
exceed 2 percent. This gives the City more local control and financial flexibility for its
priorities. Clayton Fulton, Chief Financial Officer, gave a slide presentation to the Board
regarding the potential reallocation of sales tax for road construction. Any reallocation of
sales tax can only be changed by a vote of Anna residents. The City Council is
reviewing this funding options and considering a ballot proposal for the November 2016
election.
5. Consider/Discuss/Action regarding approving a resolution authorizing
Birkhoff, Hendricks, and Carter ("BHC") to provide general engineering
services for improvements to Natural Springs Park including the parking
lot and driveway plan and the boundary and design surveys.
In accordance with a previously signed professional services agreement between
CDC and BHC, which authorizes BHC to provide boundary and design surveys
to the Corporation, a resolution relating to the improvements at Natural Springs
Park (parking lot and driveway plans) was presented to the Board. Brent
Thomas made a motion to adopt a resolution approving and authorizing the
expenditure of funds for engineering services. Furthermore, the motion by Brent
Thomas authorized the CAO to charge the CDC's Other Capital Expenditures
line item in the amount not to exceed $20,000.00. Alonzo Tutson seconded the
motion. Motion passed.
6. Closed Session.
a. Discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072).
b. Consult with legal counsel on matters in which the duty of the attorney to
the government body under the Texas Disciplinary Rules of Professional Conduct
of the State Bar of Texas clearly conflicts with Chapter 551 of the government
Code (Tex. Gov't Code §551.071).
C. Discuss or deliberate Economic Development Negotiations:
1 ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development
Corporation meets at the same time and place scheduled for this meeting, then this meeting will be delayed and will
begin immediately after the conclusion of the meeting of the Anna Community Development Corporation.
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda.
The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it sl considered necessary and legally justified under the Opening Meetings Act. Disable persons who want
to attend this meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working
days prior to the meeting so that appropriate arrangements can be made.
06-02-2016 Regular CDC Minutes.doc
(1) To discuss or deliberate regarding commercial or financial information that the
Board of Directors has received from a business prospect that the Board of
Directors seeks to have locate, stay, or expand in or near the territory of the City
of Anna and with which the Board is conducting economic development
negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business prospect
described by subdivision (1) (Tex. Gov't Code §551.087); land.
Not necessary.
7. Consider/Discuss/Action regarding adopting a resolution authorizing a
purchase contract for the land.
Staff has been pursuing a land purchase for several months with the intent to market the
land as a Business or Tech Park to increase employment in Anna and diversity the tax
base. After reviewing financing options it was determined that the best course of action is
for the CDC and EDC to jointly purchase the property. John Houcek made a motion to
adopt the resolution authorizing the Purchase Agreement, pursuant to Exhibit E, be fully
executed which is subject to the final review of legal counsel and any necessary approval
by the City of Anna City Council. Brent Thomas seconded the motion. Motion passed.
8. Consider/Discuss/Action regarding accepting Lee Miller's resignation from
the board.
Lee Miller was recently elected to City Council requiring him to resign from the
Board. Board members paid Lee Miller several compliments regarding his
service to Board and the pleasure of serving with him. Connie Stump made a
motion to accept his resignation and it was seconded by Alonzo Tutson. Motion
passed.
Consider/Discuss/Action regarding minutes from June 2, 2016.
Brent Thomas made a motion to accept the minutes as written. John Houcek
seconded the motion. Motion passed.
[THIS SPACE INTENTIONAL LEFT BLANK]
1 ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development
Corporation meets at the same time and place scheduled for this meeting, then this meeting will be delayed and will
begin immediately after the conclusion of the meeting of the Anna Community Development Corporation.
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda.
The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it si considered necessary and legally justified under the Opening Meetings Act. Disable persons who want
to attend this meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working
days prior to the meeting so that appropriate arrangements can be made.
06-02-2016 Regular CDC Minutes.doc
9. Adjourn.
Alonzo Tutson made a motion to adjourn the meeting. Connie Stump seconded
the motion and the meeting adjourned at 5:52 p.m.
APPROVED:
John Houcek
President of CDC
ATTESTED:
Sherilyn Godfrey
Secretary of CDC
' ADDITIONAL NOTICE REGARDING MEETING TIME: In the event that the Anna Economic Development
Corporation meets at the same time and place scheduled for this meeting, then this meeting will be delayed and will
begin immediately after the conclusion of the meeting of the Anna Community Development Corporation.
IMPORTANT LEGAL NOTICE: The Corporation may vote and/or act upon each of the items listed in this agenda.
The Corporation reserves the right to retire into executive session concerning any of the items listed on this agenda,
whenever it si considered necessary and legally justified under the Opening Meetings Act. Disable persons who want
to attend this meeting and who may need assistance should contact the City Secretary at 972-924-3325 two working
days prior to the meeting so that appropriate arrangements can be made.
06-02-2016 Regular CDC Minutes.doc