HomeMy WebLinkAboutOrd 764-2018 Ordering a General Election to be Held on May 5, 2018ORDINANCE NO. 'ICU "0
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS,
ORDERING A GENERAL ELECTION TO BE HELD ON MAY 5, 2018 FOR THE
PURPOSE OF ELECTING A MAYOR AND ONE CITY COUNCIL MEMBER AND A
SPECIAL ELECTION TO PROPOSE TO VOTERS CERTAIN AMENDMENTS TO THE
CITY OF ANNA, TEXAS HOME -RULE CHARTER; DESIGNATING POLLING
PLACES; ORDERING NOTICES OF ELECTION TO BE GIVEN; AUTHORIZING
EXECUTION OF JOINT ELECTION CONTRACTS; PROVIDING A REPEALING
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, in accordance with the general laws and Constitution of the State of Texas
and the City of Anna, Texas Home -Rule Charter ("Charter"), a Municipal Officers' election
and special election proposing amendments to the Charter is to be held on the first
Saturday in May; and
WHEREAS, May 5, 2018 is the first Saturday in May and the next uniform election date;
and
WHEREAS, it is necessary that the City Council of the City of Anna order an election to
be held on the 5th day of May 2018, 7:00 a.m. to 7:00 p.m., for the purpose of: (1) electing
a Mayor and a Council Member for Place 1; and, (2) proposing certain amendments to
the Charter; and
WHEREAS, the election shall be held as a Joint Election with the Anna Independent
School District ("ISD") and administered by the Collin County Elections Administrator in
accordance with the provisions of the Texas Election Code, the Charter of the City of
Anna, and one or more contracts for joint elections with the ISD and the Collin County
Elections Administrator; and
WHEREAS, the City of Anna accepts Collin County Election Administration's use of the
direct record and optical scan voting systems, which have been certified by the Secretary
of State in accordance with the Texas Election Code and approved by the United States
Department of Justice;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS:
SECTION 1. ELECTION ORDER FOR GENERAL ELECTION OF MUNICIPAL
OFFICERS
A general election is hereby ordered to be held by the City of Anna, Texas, on Saturday,
May 5, 2018, for the purpose of electing a Mayor and a Council Member for Place 1.
Polling locations for the election will be determined in the Joint Election Contract with the
ISD and the Collin County Elections Administrator. The polling locations shall be open
between the hours of 7:00 a.m. and 7:00 p.m. the date of the election. The election will
be conducted in accordance with the Texas Election Code, the above -referenced Joint
Election Contract, and a Joint Election Agreement, by and between the City, the ISD and
the Board of Trustees of Collin College District.
SECTION 2. ELECTION ORDER FOR SPECIAL ELECTION ON MEASURES
PROPOSING AMENDMENTS TO THE CHARTER
A special election is hereby ordered to be held by the City of Anna, Texas, on Saturday,
May 5, 2018, for the purpose of proposing certain amendments to the Charter. Polling
locations for the election will be determined in the Joint Election Contract with the ISD and
the Collin County Elections Administrator. The polling locations shall be open between
the hours of 7:00 a.m. and 7:00 p.m. the date of the election. The election will be
conducted in accordance with the Texas Election Code, the above -referenced Joint
Election Contract, and a Joint Election Agreement, by and between the City, the ISD and
the Board of Trustees of Collin College District.
SECTION 2.1 The ballot propositions for the measures to be voted on shall
include Proposition A, Proposition B, Proposition C, Proposition D, and Proposition E, as
set forth in this ordinance as follows:
Proposition A — City of Anna, Texas
Shall the City of Anna, Texas Home -Rule Charter be
amended to allow personnel regulations to be adopted by a
resolution of the City Council?
Proposition B — City of Anna, Texas
Shall the City of Anna, Texas Home -Rule Charter be
amended to allow the City Council to fill by appointment any
vacancy occurring on the City Council for an unexpired term
of 12 months or less?
Proposition C — City of Anna, Texas
Shall the City of Anna, Texas Home -Rule Charter be
amended to add the prohibition against nepotism to the
penalties under Charter Section 14.06, the violation of which
would result in forfeiture of elected or appointed City position
and a period of ineligibility to hold same?
ORD
May 2018 Election Order PAGE 2 OF 8
Proposition D — City of Anna, Texas
Shall the City of Anna, Texas Home -Rule Charter be
amended to increase the period of ineligibility to hold an
elected or appointed City position from five years to ten years
for violation of any penalty listed under Charter Section
14.06?
Proposition E — City of Anna, Texas
Shall the City of Anna, Texas Home -Rule Charter be
amended to allow publication of City ordinances, resolutions,
notice of budget public hearing, audit summary, and other
various notices and materials required to be published under
the Charter or other law by means other than newspaper
publication (e.g., publication on the City's Internet website) to
the extent state law is amended to allow such alternative
method of publication?
SECTION 2.2 For the purposes of Proposition A, it is proposed that Section
4.06(a) of the Charter be amended to read as follows:
"(a) Personnel rules must be prepared by the City Manager and presented to the City Council, who
may adopt them by resolution, with or without amendment. The adopted rules must establish the
City as an Equal Opportunity Employer and must govern the equitable administration of the
Personnel System of the City."
SECTION 2.3 For the purposes of Proposition B, it is proposed that Section
3.05(d) of the Charter be amended to read as follows:
"(d) If for any reason a single vacancy or multiple vacancies exist on the City Council, the vacancy
must be filled by majority vote of the qualified voters at a special election called for such purpose
within 120 days after such vacancy occurs as required by Article XI, Section 11 of the Texas
Constitution; provided, however, that the Council may opt to fill by appointment any such vacancy
occurring for an unexpired term of 12 months or less. The person elected or appointed to fill the
vacancy must meet the qualifications referenced in Section 3.02 of this Charter. The person
elected or appointed to fill the vacancy serves until the next regular municipal election for that
Place on the City Council. If the position of Mayor becomes vacant, then the City Council must —
as soon as is practicable after a Mayor is elected or appointed to fill the vacancy —elect the
positions of Mayor Pro-Tem and Deputy Mayor Pro-Tem."
SECTION 2.4 For the purposes of Proposition C, it is proposed that Section 14.06
of the Charter be amended, in relevant part, to read as follows:
ORD
May 2018 Election Order PAGE 3 OF 8
"Any person who willfully engages in and is found in violation of any of the activities prohibited in
Sections 14.01, 14.02, 14.03, 14.04 or 14.05 of this Article is ineligible for appointment or election to a
position in the City .... If the person is an officer or employee of the City at the time of the violation,
he or she must immediately forfeit his or her office or position, if found in violation."
SECTION 2.5 For the purposes of Proposition D, it is proposed that Section 14.06
of the Charter be amended, in relevant part, to read as follows:
"Any person who willfully engages in and is found in violation of any of the activities prohibited in ...
this Article is ineligible for appointment or election to a position in the City for a period of ten years
from that time. If the person is an officer or employee of the City at the time of the violation, he or she
must immediately forfeit his or her office or position, if found in violation."
SECTION 2.6 For the purposes of Proposition E, it is proposed that Section
3.13(b) of the Charter be amended to read as follows:
"(b) Every ordinance is effective upon adoption or at any later time(s) specified in the ordinance,
except that every ordinance imposing any penalty, fine or forfeiture is effective only after having
been published twice in its entirety or summary form after adoption, in a newspaper designated
as the official newspaper of the City. Notwithstanding the foregoing and to the extent state law
provides for an applicable alternate method for publication, the City may forgo newspaper
publication and publish the ordinance or its caption in accordance with the applicable state law."
SECTION 2.7 For the purposes of Proposition E, it is proposed that Section 6.17
of the Charter be amended to read as follows:
"The person performing the duties of City Secretary of the City must publish at least twice in the
official newspaper of the City the proposed or referred ordinance or resolution within 15 days before
the date of the election, and must give such other notices and do such other things relative to such
election as are required by law in municipal elections and by the ordinance or resolution calling said
election. Notwithstanding the foregoing and to the extent state law provides for an applicable
alternate method for publication, the City may forgo newspaper publication and publish the ordinance
or resolution in accordance with the applicable state law."
SECTION 2.8 For the purposes of Proposition E, it is proposed that Section 7.05
of the Charter be amended to read as follows:
"At the City Council meeting when the budget is submitted, the City Council must name the date and
place of a public hearing and have published in the official newspaper of the City, at least twice, the
time and place, which will be not less than ten days nor more than 30 days after the date of notice. At
this hearing, interested citizens may express their opinions concerning items of expenditures, giving
their reasons for wishing to increase or decrease any items of expense. Notwithstanding the
foregoing and to the extent state law provides for an applicable alternate method for publication, the
City may forgo newspaper publication and publish the time and place of the hearing in accordance
with the applicable state law."
ORD
May 2018 Election Order PAGE 4 OF 8
SECTION 2.9 For the purposes of Proposition E, it is proposed that Section 7.18
of the Charter be amended to read as follows:
"When deemed necessary by the City Council, it may call —and at the close of each fiscal year —must
call for an independent audit of all accounts of the City by a certified public accountant. No more than
five consecutive annual audits may be completed by the same firm. The certified public accountant
selected may have no personal interest, directly or indirectly, in the financial affairs of the City or any
of its officers. The report of audit, with the auditor's recommendations, will be made to the City
Council. Upon completion of the audit, the summary must be published immediately in the official
newspaper of the City and copies of the audit placed on file in the office of the person performing the
duties of City Secretary, as a public record. Notwithstanding the foregoing and to the extent state law
provides for an applicable alternate method for publication, the City may forgo newspaper publication
and publish the summary in accordance with the applicable state law"
SECTION 2.10 For the purposes of Proposition E, it is proposed that Section
11.02 of the Charter be amended to read as follows:
"The City Council must declare an official newspaper of general circulation in the City. All ordinances,
captions, notices, and other matters required by this Charter, City ordinance, or state or federal law to
be published must be published in the official newspaper. Notwithstanding the foregoing and to the
extent that state law provides for an applicable alternate method for publication, the City may forgo
newspaper publication and publish the ordinance, caption, notice, or other matter in accordance with
the applicable state law."
SECTION 2.11 For the purposes of Proposition E, it is proposed that Section
11.07(b) of the Charter be amended to read as follows:
"(b) The City Council must receive and have published in the official newspaper of the City a
comprehensive summary of the report presented by the Commission, must consider any
recommendations made, and may order any amendments suggested to be submitted to the
voters of the City in the manner provided by state law as now written or amended.
Notwithstanding the foregoing and to the extent state law provides for an applicable alternate
method for publication, the City may forgo newspaper publication and publish the comprehensive
summary in accordance with the applicable state law."
SECTION 2.12 For the purposes of Proposition E, it is proposed that Article 11 of
the Charter be amended to add a new Section 11.08 read as follows:
"SECTION 11.08 — Potential Alternative Method of Publication
Notwithstanding any other provision of this Charter and to the extent state law provides for an
applicable alternate method for publication that applies to anything required under this Charter to be
published in a newspaper, the City may forgo newspaper publication and publish in accordance with
the applicable state law."
ORD
May 2018 Election Order PAGE 5 OF 8
SECTION 3. ELECTION NOTICE
The City Secretary is hereby directed to cause notice of said general election and special
election to be published at least once, not earlier than the 30th day nor later than the 10th
day, before election day as provided in Section 4.003(a)(1) of the Texas Election Code
and containing the content required under Section 4.004 of the Texas Election Code; and
shall be posted on the bulletin board used for posting notices of the City Council meetings
not later than the 21 st day before election day. A copy of the published notice that
contains the name of the newspaper and the date of publication shall be retained as a
record of such notice, and the person posting the notice shall make a record at the time
of posting stating the date and place of posting in accordance with Texas Election Code
Section 4.005.
The City Secretary is further hereby directed to cause notice of said special election to
be published in accordance with Texas Local Government Code § 9.004(c). A copy of
the published notice that contains the name of the newspaper and the date of publication
shall be retained as a record of such notice.
SECTION 4. EARLY VOTING
Early voting by personal appearance by any qualified Collin County resident shall be
conducted at the Anna City Hall, 111 N. Powell Pkwy, Anna, Texas 75409, or at any of
the other Collin County Vote Centers established by the Joint Election Contract. Early
voting by personal appearance for the May 5, 2018, election will be conducted by the
Collin County Elections Administration. The dates and times for early voting by personal
appearance are as follows:
Polling Place
Address
City
Collin County Election Office
2010 Redbud Blvd., #102
McKinney
(Main Early Voting Location)
Anna City Hall
111 N. Powell Parkway
Anna
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
April22
April23
April24
April25
April26
April27
April28
8am — 5pm
8am — 5pm
8am — 5pm
8am - 7pm
8am - 5pm
8am - 5pm
April 29
April 30
May 1
May 2
May 3
May 4
May 5
7am — 7pm
7am-7pm
7am — 7pm
Election Day
ORD
May 2018 Election Order PAGE 6 OF 8
SECTION 5. ELECTION DAY POLLING PLACE
On May 5, 2018, Election Day, the polls shall be open from 7:00 a.m. to 7:00 p.m. and
conducted at the Anna City Hall, 111 N. Powell Pkwy, Anna, Texas 75409 or at any of the
other Collin County Vote Centers established by the Joint Election Contract.
SECTION 6. EARLY VOTING BY MAIL
Applications for early voting ballot by mail shall be mailed to: Bruce Sherbet, Elections
Administrator, 2010 Redbud Blvd., Ste. 102, McKinney, Texas 75069. Applications for
early voting ballot by mail must be received no later than the close of business on April
24, 2018.
SECTION 7. RUNOFF ELECTION
If a run-off election becomes necessary, the Collin County Elections Administrator will
conduct the run-off election to be held on Saturday, June 16, 2018.
SECTION 8. ELECTRONIC VOTING EQUIPMENT
In accordance with Section 123.001 of the Texas Election Code, the Direct Record and
Optical Scan Voting Systems approved by the Secretary of State are hereby adopted for
the election on May 5, 2018.
SECTION 9. ADMINISTRATION AND PROCEDURES OF THE ELECTION
The City Manager is hereby authorized and directed to enter into joint election
agreements for said general and any special elections with Collin County Elections
Administration and Anna Independent School District and to execute such election
agreements for said elections.
SECTION 10. ELECTION OFFICIALS
Pursuant to the Joint Election Contract, the Collin County Elections Administrator shall
serve as Early Voting Clerk for the election. Presiding Election Judges and Alternate
Presiding Election Judges appointed to serve at said polling places shall be those
election officials furnished by Collin County Elections Administrator.
SECTION 11. EARLY VOTING BALLOT BOARD
An Early Voting Ballot Board shall be created to process early voting results in
accordance with Chapter 87 of the Texas Election Code. The Early Voting Ballot Board
shall be made up of members appointed in the manner stated in the Joint Election
Contract and the Presiding Judge and Alternate Presiding Judge of the Early Voting
Ballot Board shall be the election officials listed in the Joint Election Contract.
ORD
May 2018 Election Order PAGE 7 OF 8
ORD
May 2018 Election Order
SECTION 12. SAVINGS, SEVERABILITY AND REPEALING CLAUSES
Should any word, sentence, paragraph, subdivision, clause, phrase or section of this
ordinance be adjudged or held to be void or unconstitutional, the same shall not affect
the validity of the remaining portions of this ordinance, which shall remain in full force
and effect. All previous ordinances in conflict with this ordinance are hereby repealed to
the extent of the conflict.
SECTION 13. EFFECTIVE DATE
This ordinance shall become effective immediately from and after its passage.
APPROVED AND ADOPTED by the City Council of the City of Anna, Texas on this the
13th day of February 2018.
ATTESTED: APPROVED:
City Secretary Carrie L. Smith ;''��'<,.••'""'•Mayor:Nate Pike
001W'"�,
PAGE 8 OF 8
May 5, 2018
Joint General Election
Contract for Election Services
Anna/Anna ISD
May 5, 2018
Joint General Election
Table of Contents
I......................................................Duties and Services of Contracting Officer
II................................................Duties and Services of City and School District
III....................................................................................Cost of Election
IV.................................................................................General Provisions
Exhibits
Exhibit A....................................................Early Voting Schedule and Locations
Exhibit B.................................................................Election Day Vote Centers
ExhibitC.............................................................................Cost of Services
May 5, 2018 Joint General Election — City of Anna & AND
01/30/18 — Page 2
THE STATE OF TEXAS CONTRACT FOR
COUNTY OF COLLIN §
CITY — SCHOOL ANNA ELECTION SERVICES
BY THE TERMS OF THIS CONTRACT made and entered into by and
between the CITY OF ANNA, hereinafter referred to as the "CITY," and the BOARD OF
TRUSTEES OF THE ANNA INDEPENDENT SCHOOL DISTRICT, hereinafter
referred to as the "SCHOOL DISTRICT," and BRUCE SHERBET, Elections
Administrator of Collin County, Texas, hereinafter referred to as "Contracting Officer,"
pursuant to the authority in Subchapter D, Section 31.092, of Chapter 31, of the Texas
Election Code, agree to the following particulars in regard to coordination, supervision
and running of the City and School District's May 5, 2018 Joint General Election and a
City Runoff Election, if necessary, on June 16, 2018. An additional cost estimate, early
voting calendar, and Election Day polling place schedule will be prepared should a
Runoff Election be necessary.
THIS AGREEMENT is entered into in consideration of the mutual covenants
and promises hereinafter set out. IT IS AGREED AS FOLLOWS:
I. DUTIES AND SERVICES OF CONTRACTING OFFICER. The Contracting
Officer shall be responsible for performing the following duties and shall furnish the
following services and equipment:
A. The Contracting Officer shall arrange for appointment, notification
(including writ of election), training and compensation of all presiding judges, alternate
judges, the judge of the Central Counting Station and judge of the Early Voting Ballot
Board.
a. The Contracting Officer shall be responsible for notification of
each Election Day and Early Voting presiding judge and alternate judge of
his or her appointment. The recommendations of the City and the School
District will be the accepted guidelines for the number of clerks secured to
work in each Vote Center. The presiding election judge of each Vote
Center, however, will use his/her discretion to determine when additional
manpower is needed during peak voting hours. The Contracting Officer
May 5, 2018 Joint General Election — City of Anna & AISD
01/30/18 — Page 3
will determine the number of clerics to work in the Central Counting
Station and the number of clerks to work on the Ballot Board.
Election judges shall be secured by the Contracting Officer with the
approval of the City and the School District.
b. Election judges shall attend the Contracting Officer's school of
instruction (Elections Seminar); calendar will be provided.
C. Election judges shall be responsible for picking up from and
returning election supplies to the county election warehouse located at
2010 Redbud Blvd., Suite 102, McKinney. Compensation for this pickup
and delivery of supplies will be $25.00.
d. The Contracting Officer shall compensate each election judge and
worker. Each judge shall receive $12.00 per hour for services rendered.
Each alternate judge and clerk shall receive $10.00 per hour for services
rendered. Overtime will be paid to each person working over 40 hours per
week.
B. The Contracting Officer shall procure, prepare, and distribute voting
machines, election kits and election supplies.
a. The Contracting Officer shall secure election kits which
include the legal documentation required to hold an election and all
supplies including locks, pens, magic markers, etc.
b. The Contracting Officer shall secure all tables, chairs, and legal
documentation required to run the Central Counting Station.
C. The Contracting Officer shall provide all lists of registered voters
required for use on Election Day and for the early voting period required
by law.
May 5, 2018 Joint General Election — City of Anna & AISD
01/30/18 — Page 4
d. The Contracting Officer shall procure and arrange for the
distribution of all election equipment and supplies required to hold an
election.
1. Equipment includes the rental of voting machines, ADA
compliance headphones and keypads (1 per site), transfer cases,
voting signs and election supply cabinets.
2. Supplies include smart cards, sample ballots, provisional
forms, maps, labels, pens, tape, markers, etc.
C. The Contracting Officer, Bruce Sherbet, shall be appointed the Early
Voting Clerk by the City and the School District.
a. The Contracting Officer shall supervise and conduct Early Voting
by mail and in person and shall secure personnel to serve as Early Voting
Deputies.
b. Early Voting by personal appearance for the City and School
District's May 5, 2018, Joint General Election shall be conducted during
the time period and at the locations listed in Exhibit "A", attached and
incorporated by reference into this contract.
C. All applications for an Early Voting mail ballot shall be received
and processed by the Collin County Elections Administration Office,
2010 Redbud Blvd., Suite 102, McKinney, Texas 75069.
1. Application for mail ballots erroneously mailed to the City
or School District shall immediately be faxed to the Contracting
Officer for timely processing. The original application shall then
be forwarded to the Contracting Officer for proper retention.
2. All Federal Post Card Applicants (FPCA) will be sent a
mail ballot. No postage is required.
May 5, 2018 Joint General Election — City of Anna & AISD
01/30/18 — Page 5
d. All Early Voting ballots (those cast by mail and those cast by
personal appearance) shall be prepared for count by the Early Voting
Ballot Board in accordance with Section 87.000 of the Texas Election
Code. The presiding judge of this Board shall be appointed by the
Contracting Officer.
D. The Contracting Officer shall arrange for the use of all Election Day Vote
Centers. The City and School District shall assume the responsibility of remitting the
cost of all employee services required to provide access, provide security or provide
custodial services for the Vote Centers. The Election Day Vote Centers are listed in
Exhibit "B", attached and incorporated by reference into this contract.
E. The Contracting Officer shall be responsible for establishing and operating
the Central Counting Station to receive and tabulate the voted ballots in accordance with
Section 127.001 of the Election Code and of this agreement. Counting Station Manager
and Central Count Judge shall be Bruce Sherbet. The Tabulation Supervisor shall be
Patty Seals.
a. The Tabulation Supervisor shall prepare, test and run the county's
tabulation system in accordance with statutory requirements and county
policies, under the auspices of the Contracting Officer.
b. The Public Logic and Accuracy Test of the electronic voting
system shall be conducted.
C. Election night reports will be available to the City and School
District at the Central Counting Station on election night. Provisional
ballots will be tabulated after election night in accordance with law.
d. The Contracting Officer shall prepare the unofficial canvass report
after all precincts have been counted, and will provide a copy of the
unofficial canvass to the City and School District as soon as possible after
all returns have been tallied.
e. The Contracting Officer shall be appointed the custodian of the
voted ballots and shall retain all election material for a period of 22
months.
May S, 2018 Joint General Election — City of Anna & AISD
01/30/18 —Page 6
1. Pending no litigation and as prescribed by law, the voted
ballots shall be shredded 22 months after the election.
2. The City and School District can obtain the list of
registered voters from the Elections Administration Office after
this retention period. Pending no litigation and if the City or
School District does not request the lists, the Contracting Officer
shall destroy them.
f. The Contracting Officer shall conduct a manual count as
prescribed by Section 127.201 of the Texas Election Code and submit a
written report to the City and School District in a timely manner. The
Secretary of State may waive this requirement. If applicable, a written
report shall be submitted to the Secretary of State as required by Section
127.201(E) of the aforementioned code.
II. DUTIES AND SERVICES OF THE CITY AND SCHOOL DISTRICT. The
City and School District shall assume the following responsibilities:
A. The City and School District shall prepare the election orders, resolutions,
notices, official canvass and other pertinent documents for adoption by the appropriate
office or body. The City and School District assumes the responsibility of posting all
notices and likewise promoting the schedules for Early Voting and Election Day.
B. The City and School District shall provide the Contracting Officer with an
updated map and street index of their jurisdiction in an electronic (shape file preferred) or
printed format as soon as possible but no later than Friday, March 2, 2018.
C. The City and School District shall procure and provide the Contracting
Officer with the ballot layout and Spanish interpretation in an electronic format.
a. The City and School District shall deliver to the Contracting
Officer as soon as possible, but no later than 5:00 PM Wednesday,
February 21, 2018, the official wording for the City and School
District's May 5, 2018, Joint General Election.
May 5, 2018 Joint General Election — City of Anna & AND
01/30/18 — Page 7
b. The City and School District shall approve the "blue line" ballot
format prior to the final printing.
D. The City and School District shall post the publication of election notice
by the proper methods with the proper media.
E. The City and School District shall compensate the Contracting Officer for
any additional verified cost incurred in the process of running this election or for a
manual count this election may require, consistent with charges and hourly rates shown
on Exhibit "C" for required services.
F. The City and School District shall pay the Contracting Officer 90% of the
estimated cost to run the said election prior to Friday, April 6, 2018. The Contracting
Officer shall place the funds in a "contract fund" as prescribed by Section 31.100 of the
Texas Election Code. The Deposit should be delivered within the mandatory time frame
to:
Collin County Treasury
2300 Bloomdale Rd. #3138
McKinney, Texas 75071
Made payable to: "Collin County Treasury" with the note "for election services" included
with check documentation.
G. The City and School District shall pay the cost of conducting said election,
less partial payment, including the 10% administrative fee, pursuant to the Texas Election
Code, Section 31.100, within 30 days from the date of final billing.
III. COST OF SERVICES. See Exhibit "C."
IV. GENERAL PROVISIONS.
A. Nothing contained in this contract shall authorize or permit a change in the
officer with whom or the place at which any document or record relating to the City and
School District's May 5, 2018, Joint General Election is to be filed or the place at which
any function is to be carried out, or any nontransferable functions specified under Section
31.096 of the Texas Election Code.
May 5, 2018 Joint General Election — City of Anna & AND
01/30/18 — Page 8
B. Upon request, the Contracting Officer will provide copies of all invoices
and other charges received in the process of running said election for the City and School
District.
C. If the City and/or School District cancel their election pursuant to Section
2.053 of the Texas Election Code, the Contracting Officer shall be paid a contract
preparation fee of $75. An entity canceling an election will not be liable for any further
costs incurred by the Contracting Officer in conducting the May 5, 2018, Joint General
Election. All actual shared cost incurred in the conduct of the election will be divided by
the actual number of entities contracting with the Contracting Officer and holding a May
5, 2018, Joint General Election.
D. The Contracting Officer shall file copies of this contract with the County
Judge and the County Auditor of Collin County, Texas.
WITNESS BY MY HAND THIS THE/ ! SAY OF 018.
CollinIS-eunty, Texas
WITNESS BY MY HAND THIS THE DAY OF _qe2018.
By: Attest:
Bil , hipp, Interim City NWer Carrie Smith, City Secretary
City of Anna City of Anna
WITNESS BY MY HAND THIS THE !Gf DAY OF 2018.
Attest;
Heather Mackey, S cretary
Anna ISD
May 5, 2018 Joint General Election — City of Anna & AISD
01/30/18 —Page 9
Exhibit "A"
MAY 5, 2018
JOINT GENERAL ELECTION
Early Voting Locations and Hours
City of Anna & AISD*
Polling Place
Address
city
Collin County Election Office
2010 Redbud Blvd., #102
McKinney
(Main Early Voting Location)
Anna City Hall
111 N. Powell Parkway
Anna
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
April22
April23
April24
April25
April26
April 27
April28
Sam — 5 m
8am — S m
8am — S m
8am - 7 m
8am - 5 m
8am - 5 m
April 29
April 30
May 1
May 2
May 3
May 4
May 5
lam — 7pm
lam — 7pm
lam — 7pm
Election
Da
* City and School District voters may vote at any of the additional Early Voting locations
open under full contract services with the Collin County Elections Administration.
May 5, 2018 Joint General Election — City of Anna & AISD
01/30/18 — Page 10
Exhibit "B"
MAY 59 2018
JOINT GENERAL ELECTION
Election Day Vote Centers — City of Anna & AISD*
Precincts
Location
Address
+111
city
"VOTE CENTER"
Anna City Hall
N. Powell Parkway
Anna
*City and School District voters may vote at any of the additional Election Day Vote
Centers open under full contract services with the Collin County Elections
Administration.
May 5, 2018 Joint General Election — City of Anna & AISD
01/30/18 —Page 11
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E9
JOINT ELECTION AGREEMENT
between
The City Council of the City of Anna (the City), the Board of Trustees
of the Anna Independent School District (AISD), known as (the
School), and the Board of Trustees of Collin College District (the
College).
BY THE TERMS OF THIS AGREEMENT, the City, the School and the College, do
hereby agree, pursuant to the provisions of the Texas Election Code, to hold a joint
election for the General Election and Special Election should it be called, of the City
and the General Election and Special Election should it be called, of the School District
and the College to be held on Saturday, May 5, 2018. The entities have contracted
with the Collin County Elections Administrator (Election Administrator) to perform
various duties and responsibilities on their behalf.
The City, AISD and the College shall share equally in shared expenses applicable for
the Early Voting location and Election Day Vote Center at the Anna City Hall
Administration Building. Expenses include polling location costs, election officials,
supplies, ballots and any other and all necessary expenses for the election upon receipt
of satisfactory billing and invoices reflecting the total of such election.
Tabulation and centralized costs shall be shared equally between the number of entities
holding an election on May 5, 2018. An entity canceling an election pursuant to Section
2.053 of the Texas Election Code will not be liable for costs incurred by the Elections
Administrator in conducting the May 5, 2018, Joint General & Special Election of the
City, the School District and the College; they will be liable only for the contract
preparation fee of $75.00.
APPROVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS in its meeting
held the day of-��6izea.Aelj 2018, and executed by its authorized
representative.
j Attest
CL4J1
Bill Shipp, Interim City Mana'g Carrie Smith, City Secretary
City of Anna i City of Anna
May 5, 2018 Joint General Election — City of Anna & AISD
02/06/2017 — Page 1
APPROVED BY THE BOARD OF TRUSTEES OF THE ANNA INDEPENDENT
SCHOOL DISTRICT in its meeting held the day of
2018, and executed by its authorized representative.
By:
Superintendent
Anna Independent School District
Attest:
Heather Mackey, Secretary
Anna Independent School District
May 5, 2018 Joint General Election — City of Anna & AISD
02/06/2017 — Page 2