HomeMy WebLinkAboutOrd 774-2018 Ordering a Runoff Election to be Held on June 16, 2018ORDINANCE NO. ' J ' b
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS,
ORDERING A RUNOFF ELECTION TO BE HELD ON JUNE 16, 2018, FOR THE
PURPOSE OF ELECTING ONE CITY COUNCIL MEMBER; DESIGNATING POLLING
PLACES; ORDERING NOTICES OF ELECTION TO BE GIVEN; AUTHORIZING
EXECUTION OF ELECTION CONTRACTS; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, under Texas law, if a candidate does not receive enough votes to be elected
in an election requiring a majority vote, a runoff election is required for the candidates
who receive the highest and second highest number of votes; and
WHEREAS, in accordance with Article 3, Section 5.04(a) of the Charter of the City of
Anna, Texas ("City"), a runoff election is required if no candidate for a City elective office
receives a majority of the votes cast;
WHEREAS, the City of Anna City Council ("Council") is required to order such a runoff
election not later than the fifth day after the final canvass of the main election is
completed; and
WHEREAS, following the final canvass of the election held on May 5, 2018, it has been
determined that no candidate for Place 1 on the Council received a majority of the votes
cast;
WHEREAS, it is necessary that the Council order a runoff election to be held on the 16tn
day of June, 2018, from 7:00 a.m. to 7:00 p.m., for the purpose of electing one council
member for Place 1; and
WHEREAS, the Mayor has certified to the City Secretary that the Place 1 candidates
Stan Carver II and Kevin Toten received the vote totals necessary for them to be placed
on the runoff election ballot, and directs the City Secretary to deliver the certification to
the authority responsible for having the official ballot prepared;
WHEREAS, the election shall be held as a Runoff Election administered by the Collin
County Elections Administrator in accordance with the provisions of the Texas Election
Code, the Charter of the City of Anna, and a Contract for Election Services with the
County of Collin; and
WHEREAS, the City of Anna accepts Collin County Election Administration's use of the
direct record and optical scan voting systems, which have been certified by the Secretary
of State in accordance with the Texas Election Code and approved by the United States
Department of Justice.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS:
SECTION 1. ELECTION ORDER
A runoff election is hereby ordered to be held by the City of Anna, Texas, on Saturday,
June 16, 2018, for the purpose of electing a council member for Place 1. Polling locations
for the election will be determined in the Contract for Election Services to be entered into
with Collin County. The polling locations shall be open between the hours of 7:00 a.m.
and 7:00 p.m. the date of the election. The election will be conducted in accordance with
the Contract for Election Services, by and between the City and Collin County, and the
Texas Election Code.
SECTION 2. ELECTION NOTICE
The City Secretary is hereby directed to cause notice of said election to be published at
least once, not earlier than the 30th day nor later than the 10th day, before election day
as provided in Section 2.026 and Section 4.003 of the Texas Election Code; and shall be
posted on the bulletin board used for posting notices of the City Council meetings not
later than the 15th day before election day. A copy of the published notice that contains
the name of the newspaper and the date of publication shall be retained as a record of
such notice, and the person posting the notice shall make a record at the time of posting
stating the date and place of posting in accordance with Texas Election Code Section
4.005. The City Secretary is also directed to post the election notice on the Internet
website of the City of Anna.
SECTION 3. EARLY VOTING
Early voting by personal appearance by any qualified Collin County resident shall be
conducted at the following addresses, or at any of the other Collin County Vote Centers*
established by the Collin County Elections Administrator and designated for use in this
election. Early voting by personal appearance for the June 16, 2018, runoff election will
be conducted by the Collin County Elections Administration.
The dates and times for early voting by personal appearance are as follows:
Pollin Place
Address
City
Collin County Elections Office
Main Early Voting Location
2010 Redbud Blvd. Ste 102
McKinney
Anna City Hall
111 N. Powell Pkwy
Anna
Sunday
Tuesda
Wednesday
Thursday
Friday
Saturday
June 3
June 4
Early Voting
8am — S m
June 5
Early Voting
8am — 5 m
June 6
Early Voting
8am — 5 m
June 7
Early Voting
8am — 7 m
June 8
Early Voting
8am — S m
June 9
Early Voting
8am — S m
June 10
June 11
Early Voting
lam — 7 m
June 12
Early Voting
7am — 7 m
June 13
June 14
June 15
June 16
Election Day
7am — 7 m
ORD `] 114
June 2018 Runoff Election Order
PAGE 2OF4
Important Note: E/i ib/e Collin County registered voters (with an effective
date of registration on or before June 16, 2018) may vote at any of the above
early voting locations.
SECTION 4. ELECTION DAY POLLING PLACE
On June 16, 2018, Runoff Election Day, the polls shall be open from 7:00 a.m. to 7:00 p.m. and
conducted at the Anna City Hall, 111 N. Powell Pkwy, Anna, Texas 75409 or at any of the other
vote centers established by the Contract for Election Services. The Collin County Elections
Administrator will conduct the run-off election to be held on Saturday, June 16, 2018.
SECTION 5. EARLY VOTING BY MAIL
Applications for early voting ballot by mail shall be mailed to: Bruce Sherbet Elections
Administrator, 2010 Redbud Blvd., Ste. 102, McKinney, Texas 75069. Applications for
early voting ballot by mail must be received no later than the close of business on June
12, 2018.
SECTION 6. ELECTRONIC VOTING EQUIPMENT
In accordance with Section 123.001 of the Texas Election Code, the Direct Record and
Optical Scan Voting Systems approved by the Secretary of State are hereby adopted for
the election on June 16, 2018.
SECTION 7. ADMINISTRATION AND PROCEDURES OF THE ELECTION
The City Manager is hereby authorized and directed to enter into any agreements with
Collin County Elections Administration, make any necessary supplements to said
agreements, and to execute such election agreements for said election.
SECTION 8. ELECTION OFFICIALS
Pursuant to the Contract for Election Services, the Collin County Elections Administrator
shall serve as Early Voting Clerk for the election. Presiding Election Judges and
Alternate Presiding Election Judges appointed to serve at said polling places shall be
those election officials furnished by Collin County Elections Administrator.
SECTION 9. EARLY VOTING BALLOT BOARD
An Early Voting Ballot Board shall be created to process early voting results in
accordance with Section 87.007 of the Texas Election Code. The Early Voting Ballot
Board shall be made up of members appointed in the manner stated in the Contract for
Election Services and the Presiding Judge and Alternate Presiding Judge of the Early
Voting Ballot Board shall be the election officials listed in the Contract for Election
Services.
ORD 1
June 2018 Runoff Election Order
PAGE 3 OF 4
SECTION 10. SAVINGS, SEVERABILITY AND REPEALING CLAUSES
Should any word, sentence, paragraph, subdivision, clause, phrase or section of this
resolution be adjudged or held to be void or unconstitutional, the same shall not affect
the validity of the remaining portions of said resolution, which shall remain in full force
and effect.
SECTION 11. EFFECTIVE DATE
This ordinance shall become effective immediately from and after its passage.
APPROVED AND ADOPTED by the City Council of the City of Anna, Texas on this the
day of May, 2018.
ATTESTED: APPROVE L
City Secretary Carrie L. Smith --
Mayor Nathan Pike
ORD
June 2018 Runoff Election Order
PAGE 4OF4
JUNE 16, 2018
RUNOFF ELECTION
Exhibit A: Collin County Early Voting Locations, Dates and Hours
Polling Place
Address
City
Collin County Elections Office
Main Early Voting Location
2010 Redbud Blvd. Ste 102
McKinney
Allen Municipal Courts Facility
301 Century Pkwy
Allen
Anna City Hall
111 N. Powell Pkwy
Anna
Prosper Municipal Chambers
108 W. Broadway St.
Prosper
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
-Sunday
June 3
June 4
Early Voting
8am — S m
June 5
Early Voting
8am — S m
June 6
Early Voting
8am — 5 m
June 7
Early Voting
8am — 7 m
June 8
Early Voting
8am — S m
June 9
Early Voting
8am — 5 m
June 10
June 11
Early Voting
lam — 7 m
June 12
Early Voting
7am — 7 m
June 13
June 14
June 15
June 16
Election Day
7am — 7 m
Important Note: E/QibleCollin County registered voters (with an effective date of
registration on or before June 16, 2018) may vote at any of the above early voting
locations.
JUNE 16, 2018
RUNOFF ELECTION
Collin County Election Day Polling Locations
r7AM1I 7.9MI
Exhibit B:
Polling Place
Address
City
Allen Municipal Courts Facility
301 Century Pkwy
Allen
Anna City Hall
111 N. Powell Pkwy
Anna
Prosper Municipal Chambers
108 W. Broadway
Prosper
Important Note: E/ice Collin County registered voters (with an effective date of
registration on or before June 16, 2018) may vote at any of the above Election Day
locations.
EARLY VOTING
Number of Early Voting Locations 1
Workers each location
3
Units
Cost Anna
Mailed Ballot Kits
$1.00 each
25
$25.00
Postage for Ballots
$0.88 each
25
$22.00
Assemble EV Location
$50.00 each
1
$50.00
Total Judge Hours
$12.00 hour
65
$780.00
Overtime Judge Hours
$18.00 hour
21
$378.00
Total Alt. Judge & Clerk Hours
$10.00 hour
130
$1,300.00
Overtime Alt. Judge & Clerk Hours
$15.00 hour
40
$600.00
Pickup & Delivery of Supplies
$25.00 each
1
$25.00
Total
$3,180.00
Number of Entities Sharing Costs
1
SubTotal
$3,180.00
Grand Total
$3,180.00
ELECTION DAY
Number of Election Day
Locations 1
Workers each location
3
Units
Cost Anna
Total Judge Hours
$12.00 hour
14
$168.00
Total Alt. Judge & Clerk Hours
$10.00 hour
28
$280.00
Pickup & Delivery of Supplies
$25.00 each
1
$25.00
Total
$473.00
Number of Entities Sharing Costs
1
SubTotal
$473.00
Grand Total
$473.00
ADMINISTRATIVE EXPENSES
Number of Early Voting Locations 1
Number of Election Day Locations 1
Units Cost Anna
Manual Recount Deposit $60.00 each 1 $60.00
Process Pollworker Checks $1.50 each 4 $6.00
Process Election Judge Notices $1.50 each 4 $6.00
Total $72.00
Number of Entities Sharing Costs 1
SubTotal $72.00
Grand Total $72.00
ESTIMATED COSTS FOR CITY OF ANNA RUNOFF
June 16, 2018
Exhibit "C"
SUPPLY COST
Number of Early Voting Locations 1
Number of Election Day
Locations 1
Units
Sample Ballots
$0.1866 each
50
Early Voting Mail Ballots
$1.20 each
25
Early voting and election day kits
$25.00 each
2
Central Counting kit and supplies
$50.00 each
1
County Precinct Maps
$12.00 each
2
Printer Labels
$5.27 each
3
Total
Number of Entities Sharing Costs
SubTotal
Grand Total $179.14
EQUIPMENT RENTAL COST
Number of Early Voting Locations 1
Number of Election Day Locations 1
Voting Machines (Ts)
$150.00 each
Transfer Cases
$5.00 each
Metal Signs
$1.00 each
Wood Signs
$2.00 each
EV Security Cabinets
$200.00 each
EV Computer Cabinet
$50.00 each
ED Security Cabinets
$200.00 each
EV/ED Cabinet Drayage
$260.00 each
Total
Number of Entities Sharing Costs
SubTotal
Grand Total
$1,623.00
Cost Anna
$9.33
$30.00
$50.00
$50.00
$24.00
$15.81
$179.14
1
$179.14
Units Cost Anna
6
$900.00
1
$5.00
4
$4.00
2
$4.00
1
$200.00
1
$50.00
1
$200.00
1
$260.00
$1,623.00
1
$1,623.00
TABULATION
Tabulation Network $4,000.00
Notice of Inspection/Tabulation Test $175.00
Total $4,175.00
Number of Entities 3
Total $1,391.67
PROGRAMMING
Full Service Programming w/Audio $2,500.00
Total $2,500.00
Number of Entities 3
Total $833.33
CENTRALIZED COSTS
Early Voting Ballot Board
$300.00
Cost for Central Count Workers
$100.00
FICA on Election Workers
$175.00
Assemble EV Location
$50.00
Early Voting Machines in McKinney (4)
$600.00
Early Voting Personnel in McKinney
$3,250.00
Warehouse Gas Mileage
$150.00
County Overtime and Temporaries
$3,500.00
FICA for County Employees
$175.00
Total
$8,300.00
Full Service Jurisdictions - 77,864 voters
City of Anna - 6,705 8.61 % of Total = $714.63
City of Allen - 59,620 76.57% of Total = $6,355.31
City of Prosper - 11,539 14.82% of Total = $1,230.06