HomeMy WebLinkAbout2018-03-27 Work Session & Regular Meeting Packet
AGENDA
City Council Work Session
Tuesday, March 27, 2018 @ 6:30 P M
A nna City Hall, Council Chambers
111 N. P owell P arkway, Anna, Texas 75409
T he C ity Council of the C ity of Anna will meet in Work S ession at 6:30 P M, on March 27,
2018, at the A nna C ity Hall, L ocated at 111 North Powell P arkway (Hwy 5), to consider
the following items.
1.Call to Order, Roll Call and Establishment of Quorum
2.P resentation and review of the F Y 2017 Comprehensive A nnual F inancial Report.
(Dana Thornhill)
a
3.P resentation/Discussion on A nonymous Tip P latform. (Chief Caponera)
a
4.B riefing/Discussion regarding Roadway I mpact F ees. (J oseph J ohnson)
a
5.P resentation/Discussion - Anna P D S ocial Media Campaign
a
6.C L O S E D S E S S I O N (E X C E P T I O NS )
Under Tex. Gov't Code Chapter 551, the City Counci l may enter into closed
session to discuss any items listed or referenced on this agenda under the
following exceptions:
a.Consult with legal counsel regarding pending or contemplated litigation and/or on
matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551 of the Government Code (Tex. Gov’t Code §551.071);
a
b.Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov’t Code §551.072); city facilities
a
c.Discuss or deliberate personnel matters (Tex. Gov’t Code §551.074); City Attorney
Annual Review, City Manager
a
d.Discuss or deliberate E conomic Development Negotiations: (1) To discuss or
deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay, or
expand in or near the territory of the City of Anna and with which the C ity is
conducting economic development negotiations; or (2) To deliberate the offer
of a f inancial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov’t Code §551.087); discuss lease of property held
by E conomic Development Corporation.
a
The Council further reserves the ri ght to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the
Open Meetings Act.
7.Consider/Discuss/Action on any items listed on any agenda—work session, regular
meeting, or closed session—that is duly posted by the C ity of A nna for any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
(I f there is no need to address any other such agenda item, the Mayor shall adjourn
this meeting).
8.A djourn. There being no f urther business bef ore the Council, we will consider this
meeting adjourned at ___________ p.m.
T his is to certify that I , Carrie L . S mith, City S ecretary, posted this agenda at a place
readily accessible to the public at the A nna C ity Hall and on the City Hall bulletin board at
or before 5:00 p.m. on March 23, 2018.
___________________________________
Carrie L . S mith, City Secretary
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session c oncerning any of the items listed on
this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact
the City Secretary at 972 924-3325 two working day s prior to the meeting so that appropriate
arrangements can be made.
Item No. 2.
City Council Agenda
Staff Report
Meeting Date: 3/27/2018
AG E ND A IT E M :
P resentation and review of the F Y 2017 Comprehensive A nnual F inancial Report. (Dana Thornhill)
S UM M ARY:
L ast year, the C ity hired the accounting firm L af ollett and A bbott, P L L C , to prepare the audit and
Comprehensive A nnual F inancial R eport (C A F R ) for F Y 2017. A representative f rom L afollette
and A bbott will present the F Y 2017 audit and C A F R to the City Council.
S TAF F RE C O M M E ND AT I O N:
A Resolution approving the audit will be on the regular meeting consent agenda.
Item No. 3.
City Council Agenda
Staff Report
Meeting Date: 3/27/2018
AG E ND A IT E M :
P resentation/Discussion on A nonymous Tip P latform. (Chief Caponera)
S UM M ARY:
I n a effort to increase communication between police and the community, we are looking to
implement an anonymous tip platform. This platf orm allows citizens to communicate anonymously
and provide police with information that may help solve crimes, locate fugitives, or bring to our
attention suspicious activity. T he platform allows instant two-way communication and even allows
the citizen to upload photos/videos. T his is not a substitution, nor is it designed for matters
requiring immediate police response.
We are planning to purchase this platform using our seizure account funds.
S TAF F RE C O M M E ND AT I O N:
AT TAC HM E NT S :
Description Upload Date Type
P3 Summary 3/21/2018 Staff Report
P3 F lyer 3/21/2018 Staff Report
FA Q 3/21/2018 Staff Report
W hy no sms 3/21/2018 Staff Report
Testimonials 3/21/2018 Staff Report
P3 Tip Management Software
Anderson Software is the pioneer of tip management software and the developer of the new P3 Intel tip management
application. P3 Intel is the industry’s very latest and most intuitive and functionally advanced application of its type. Secure &
anonymous information may be received from the public, managed and shared for investigation and further analysis with
incredible ease and efficiency.
Dynamic User Interface – A new responsive design scales itself dynamically based on the screen size. Fully manage your tips via
pc or tablet and even perform most admin functions on your smartphone.
Multi-Source - Easily receive and manage tips received via phone, web, mobile app and mobile browser.
Delivery - Seamless and immediate exchange and sharing of tips with your internal recipient accounts, other P3 accounts and
recipient groups without the traditional push/pull E-transfer routines. Recipients are immediately notified of new or
updated tips via email and SMS text notice.
Outbound Alerts – Send SMS and email alerts to recipients. Multiple recipient groups supported. Receive tips back.
Cross Checking - Automatic checks for the same names, aliases and addresses across all tips quickly finds other
records with matching information.
Messaging - New enhanced communications capabilities between the programs and call centers, program to program and
between programs and recipients at the record level.
New Modules - Modules to manage your Wanted Fugitives, Missing Persons, Crimes of the Week, Featured Crimes, News and
Events for web and mobile display. *
Keyword Watch List – On screen alerts of any user-defined keywords present in the tip.
Raids Online - Seamless integration with the free Raids Online crime map product for tip submissions on mapped crimes.
Further integration with other LexisNexis products under development.
Tip List View – Expanded primary tip list contains many more fields for more details at a glance. The list is also sortable and
infinitely scrollable so no more paging through a small group of tips at a time.
Recipients – Much more information stored on each contact per recipient agency. Recipients also login now to view and work
their assigned tips. They may update the tip disposition online now as well, updating the actual tip itself in real-time.
Detail Fields – User definable fields replace the old style popup templates. These custom entry forms are used internally and
during web and mobile tip entries.
2-Way Replies – Multiple canned responses may now be pre-defined and easily selected to be inserted into the 2-way dialog box
with a mouse click.
Flexibility – Tips from any source may now also be updated via any source. No need for any more ‘Updated Info” tips from Call
Centers that content must be copied out of and pasted into the original tip. This is very significant!
Audit Trail – Extensive auditing of all user interaction so you know exactly who did what, and when.
Mobile Apps – The public may submit tips with included images, video and documents and engage in two-way dialog with you
along with viewing your Wanteds and dialing your hotline. Real-time chat and anonymous push-notifications fully supported as
well.
Admin Mobile App – You can Review, update, reply to and deliver tips from anywhere on your smartphone.
Anderson Software, LLC / www.andersoft.com / www.p3intel.com / 936.569.0447
Anderson Software is back… with P3 Global Intelligence
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Working Together to Solve & Prevent Crime
Public Police Private Sector
•A fresh new approach to cloud-based tip acquisition &
management with new and exciting industry leading
features.
•Easily manage tips received via phone, web and
mobile app.
•Fully manage your tips via pc or tablet – and even
perform most administrative functions on your
smartphone.
•Seamless & immediate exchange & sharing of tips
without the traditional push/pull E-transfer routines.
•Content alerts based on keyword watch-lists along
with notices on pre-existing names and addresses.
•New enhanced communications between the
programs, call centers and recipients at the tip level.
•Multi-language capable for global use.
•Modules to manage your Wanted Fugitives, Unsolved
Crimes, Missing Persons, Featured Crimes, News and
Events for web and mobile display.
•A privately branded mobile app featuring the above
items along with tip submission and 2-way dialogue.
•All updates to a tip are done to the original tip
regardless of the source of additional information.
•All recipients access, view and update the status and
disposition of tips online.
•Enhanced logging of all transactions at the tip level.
•New dashboard view and extensive reporting and
graphing capabilities.
•Seamless integration with the Raids Online/LexisNexis
crime map for receiving tip submissions on mapped
crimes.
•Industry Leading Features
•Personal Customer Service
•Prompt Professional Support
Proudly Supporting
WWW.P3INTEL.COM - 936.569.0447
P3 Global Intel
Pre-Sales / Frequently Asked Questions
Q – What does the name P3 stand for?
A – Public, Police and Private Sector… Working Together to Help Solve & Prevent Crime.
Q – How will the P3 functionality compare with TipSoft?
A – Put simply, P3 is like TipSoft on steroids! I first developed TipSoft 18 years ago. Although it evolved over the years to incorporate
many new capabilities, we were also bound with maintaining compatibility with our legacy systems. We did some incredibly cool
things with the technology that was available to us at the time. The fact is, technologies have improved greatly since TipSoft was last
updated by Anderson Software back in 2010… when it was acquired by another company. We’ve had an opportunity to re-think and
re-engineer the entire tip-taking and management process from the ground up with P3. This has enabled far greater operational
efficiencies and capabilities.
P3 covers virtually all of the capabilities that our previous product had and greatly extends upon many things as well. The one thing
which we do not offer are SMS text tips. SMS tips have not proven to be everything many thought they would be and are
problematic in many ways as well. Utilization of a mobile app, and even the mobile based browser, has proven to be a much
preferred and safer means for allowing the public to submit information from their smart phones. We have a separate paper
available on this topic with much more information.
P3 has a state-of-the-art interface that scales dynamically to fit the display and has much less clutter and is far more intuitive for the
end user to work with. It is built utilizing the very latest in advanced web technologies.
An example of the significant improvement is the ability for P3 to seamlessly and instantaneously share and exchange tips between
programs, agencies and recipients without the need for the traditional push/pull E-transfer process.
Call centers may now update the original tips directly with additional information. Each update to the tip, by anyone, is logged in
great detail and an incremental counter is kept for each tip indicating the number of updates, made by whom, and when, and by
what source did the update come in via.
There are many other new features and capabilities which we will be showing in additional documentation and training/demo
videos.
Q – Will P3 be able to exchange tips with TipSoft via E-transfer?
A – No. P3 uses a new & improved database structure which is not compatible with TipSoft.
Tips can be emailed back and forth between the two applications… but they will be received only as an email and not written directly
into the receiving application. The content could then be cut and pasted into the receiving app if desired. Most programs have one
or a few programs they may frequently exchange misdirected tips with. Ideally, these small core groups could schedule their transfer
to P3 and data migration to occur on or about the same time to minimize being unable to exchange information between
themselves.
Q – Can our data in TipSoft be moved over into P3?
A – Yes, we have successfully migrated data for over 100 programs and they never look back. It is not as seamless as we would like,
due to the new owners not making your full data file available to us, but we are able to pull virtually all of your data over via other
means. We can provide full details on the migration process upon request.
Q – Are the tips secure & anonymous?
A – Yes, each tipster’s identity will remain anonymous at all times and our application is compliant with the following: HIPPA, FERPA,
CJIS and others to be provided on request.
Q – By what means may we receive tips in P3?
A – You can receive and manage tips received by phone, online via computer and smartphone, and by our P3 Tips mobile
application. Our online tip submission portal (p3tips.com) detects when tipsters are using a smart phone so that the dimensions and
functions fit the smart phone screen. The p3tips.com site contains virtually all of the same functionality as our dedicated P3 Tips
mobile app, which is available at no charge for Android and iPhone devices.
Q – Can we still send tips as PDF files by email?
A – Yes, we do support emailing encrypted PDF files in P3 for those who choose to use it. However, the design of P3 is centered on
having each Recipient login via their PC or smartphone and view each tip online rather than receiving them as a PDF file. This keeps
the tip information off of department email servers and from being printed out and potentially left lying around the office, or worse
yet, ending up in the case file. By having each Recipient access the tips online, we are also able to tag the exact date & time when
they viewed them and you will have no question if your tip has been delivered and viewed by the Recipient.
Q – Can we allow our Recipients to remotely access their tips in P3.
A – Absolutely yes, as stated above… ALL recipients now access their tips online by default. They may also optionally exchange
dialogue at the tip level with Crime Stoppers, the Call Center and even the tipster if granted the proper permissions. Each Crime
Stoppers program sets up their own Recipient list and there are no additional fees charged per Recipient.
Q – Is P3 Capable of operating in multiple languages?
A – Absolutely. The front end web and mobile tip forms are multi-lingual and now even the backend admin portion is as well.
Q – Will we be able to manage our tips from a smartphone or tablet?
A – Yes, P3 allows many functions to be performed via a mobile interface on smartphones. You may view all tips, query them, work
two-way dialog and deliver tip to Recipients. Larger smart phone and tablet users have access to all of the functionality within P3.
Q – Does P3 use templates to help with guiding data entry on new tips?
A – Yes, and we have completely re-engineered this functionality as well. We have default templates already setup but these may be
customized for any client if needed.
Q – Does P3 have automation to help us with the two-way dialog with web and mobile tipsters?
A - Yes. We realize how important it is that each tipster be acknowledged when they send in a tip. That’s why we’ve set up a list of
canned responses to tipsters. Users can simply click on one to have it inserted into the two-way dialog module and sent back to the
tipster. This group of canned responses may be edited at will by the client and new ones may be created as well. You may select one
of your canned responses to serve as the ‘Default Auto-Response’ that tipsters will receive immediately anytime they submit a web
or mobile tip. This will certainly alleviate some of the workload involved when responding to tipsters via two-way dialog and will
insure all tipsters receive a welcoming and thankful response at any time of day or night.
Q – Will we be able to post comments or notes to our call center from within P3?
A – Absolutely, and we have really enhanced this capability in P3. You may post general comments to the call center that they will
see when working with any of your tips, and we now allow tip level comments that they will only see when they are accessing and
adding information to a specific existing tip. There is no limit on how many tip level notes you can have for the call center and the
whole process is very simple and seamless. In addition, the call center may post tip level private notes or comments back to you as
well.
Q – Will we have to cut and paste additional information received from Call Centers?
A – NO, and this is significant. The call centers will now be updating the original tip with additional information. This is a controlled
process that date and time stamps the new entry, increments an internal counter on the tip and immediately triggers a notice to you
that the tip has received additional information.
Q – What kinds of reports will we be able to generate in P3?
A – We have the same basic report lineup in P3 that we had in TipSoft. I believe you will find all of the bases covered, and then
some. We also have some cool new reports that were not in TipSoft along with several new style graphs.
Q – Does P3 support keyword watch-list alerts?
A – Yes, any instance of one of your pre-defined keywords in either the main tip or within any of the two-way dialog with be
highlighted in yellow for you within the context of the tip along with shown in a popup Alert Window.
Q – Does P3 alert on name or address matches across tips?
A – Yes, P3 will popup and alert indicating any matches on suspect names or addresses across any of your other tips. You will also
have hyperlinks directing you to the matching tips for review.
Q – How are Disposition Updates handled in P3?
A – Very seamlessly! Recipients may now update the disposition of each tip assigned to them by simply logging in to their filtered
access account and updating the original tip directly. This triggers a notice to you and also sets a special filter you can select to view
all updated dispositions since the last time you reviewed them. Embedded links on the PDF files also allow recipients to post their
dispo updates online, updating the tip itself and requiring no further action from you.
Q – Is there a way for us to let the tipster see the status of their tip online?
A – Yes, in P3, each tipster is given a TIP ID number and a password regardless of the source of the tip. Even phone calls produce a
password that you give them along with their ID. With that information, the tipster may log back in anytime via the web or mobile
and update the tip along with being able to see the current status of the tip online along with any special reward related pickup
notes you may have for them. This should greatly reduce the number of ‘status check’ phone calls received in-house and at the call
centers.
Q - How will recipients access the tips assigned to them?
A – Recipients will be setup as users in P3, by the administrative user on your account, and they will login to view & work their tips
just like anyone else does. They will be able to query and (optionally) update the records within their data subset. They will only see
the subset of tips which have been assigned to them and can only edit tips based on what permissions have been provided to them.
Q – Can we easily query our data within P3?
A – Yes, P3 allows all fields to be easily queried, including some key range criteria.
Q – Does P3 provide detailed auditing at the record level?
A – Absolutely. P3 has extensive auditing of all changes made to any record, including recording both the previous and new values
down to the field level. Full details of who did what, and when, are recorded for easy review on the audit tab.
Q – Will there be a mobile app for P3 for the public to use to submit tips?
A – Yes, we have a single mobile app in the Apple and Android app stores. This app will allow tipsters to create new tips and update
existing ones. There are also buttons that can dial your hotline and link to any special resources you may want to make available. It
will soon display all of the Wanted Fugitives you have featured within P3. It will also soon display any Special Alerts you may have
issued from the Alerts module.
The first time the app is run from a mobile device the user will be prompted for their general location. Based on their selection, we
will assign that installation to a specific account to be used from then forward. Subsequent loads of the app will show a custom
branded splash screen with your program name and logo and all custom content generated by your program. Tips will also be
properly routed to your program without them needing to go through any further drill down processes to pick a location.
Q – How much will P3 cost?
A – P3 pricing is based on the population of the area being covered. See separate price list for details.
P3 – Why No SMS Text Tips
After much careful consideration and in-depth analysis… we elected to forego SMS text tips within P3.
Most users of text tips have surely received some useful tips from time to time.
It’s just not nearly as effective as what your program could be doing.
Please trust me on this SMS issue.
We have been there and done that.
We pioneered the best SMS tip routine available anywhere and could and would have done it again had we felt it was prudent. Truth
is, it’s never proven to be anywhere nearly as effective as so many felt it would be… and there is a far better way to get tips from
mobile devices these days.
So what is our better solution? A dedicated mobile app!
Rich tips… more actionable tips… with attached images, documents and videos and unlimited length messaging and two-way dialog.
We have also just rolled out our real-time chat feature for the mobile app which allows instantaneous and unlimited length real-time
communications between the operators and tipster. We also incorporated anonymous push notifications so you can reach out and
discretely ping your tipster on demand without having to text them and have your actual SMS message pop right up on their screen,
potentially at the wrong time while they are in mixed company with whom they may be reporting on.
It is far easier to brand and promote a mobile app named P3 Tips than it is to try to get the public to recall and use both a short code
and keyword combo to reach you via text. And for those who don’t want to quickly grab our free mobile app to do their business
with you, they can even access the exact same functionality via their mobile browser just by going to P3Tips.com. This allows them
to communicate with you at will while leaving little to no trace they ever engaged if someone were to grab and flip thru their apps in
suspicion.
I could provide you with countless testimonials supporting my claim here, but below is just one.
This coming from a longtime TipSoft user who has made the move to P3.
“The ease of use of P3, more choices to individualize, easier access by the program and tipsters, great Tech Support all made this
change a no brainer for us. The ease of use of the P3 app by our tipsters has already made a big difference in our program. We
received some text tips in the past, but as soon we started promoting the P3 App our tips went through the roof. Our total tips for
the 5 months we have been using P3 have increased by 22% over the same period last year. There have been no other changes in
our program except to moving to P3.”
Michael R. Blatman, CPP Crime Prevention Specialist- Kennewick Police Department Law Enforcement Coordinator- Tri Cities Crime
Stoppers
It will take a while for everyone to realize how they could be doing things not only differently, but better.
We have even switched over the largest program in N America and they are beyond happy with the results they are seeing with P3
mobile vs the old approach of soliciting SMS text tips.
We also now have over 4000 schools using P3 without SMS and they could not be happier and their tip counts are higher than ever.
Colorado’s Safe2Tell campus program dropped TipSoft and switched over to P3 July 1, 2015.
Even though they too have received a good number of SMS tips in the past… they began promoting their dedicated P3 mobile app
and dropped SMS altogether.
In the last six months of 2015 they received over 1000 more tips than they did in all of 2014.
The majority of those tips were via their mobile app and that trend continues today.
They are very pleased with P3 and with the mobile app and had no idea what they were missing out on all this time!
And while their tip volume has gone through the roof, the new features of P3 make it even easier than ever for the users and
recipients to manage and work with those tips.
Not to mention our product so far has a 100% uptime, unlike some others... and we are always here and ready to support you as
needed.
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Working Together to Solve & Prevent Crime
Public Police Private Sector
P3 Global Intel
The Very Latest in Tip Management Applications
Proving to be a Superior Alternative to Existing Technologies
See What Our Users Are Saying
Visi t www.P3intel.com, or call us at 936.569.0447 or join us for one of our twice weekly webinars!
“I am seriously happy and excited about P3 tip software! Let’s face it, we have all been using software that
has needed updating for a long time. P3 to the rescue! P3 is by far the best software a Crime Stoppers
program can utilize to assist Law Enforcement in crime solving and the public in providing information.
There are so many dynamic features in P3. For example, investigators can now submit their own
dispositions online, two way dialog with call centers, private investigator notes, Google Earth map data
within the tip and so much more. And best of all no more E-transfer! Each recipient/investigator can now
login and see all the tips they have been assigned! And no worries on switching over to P3, Kevin and Dan
have made it easy to transition previous tips from other software into P3.
Technical and customer service is beyond exceptional! P3 representatives have all been friendly, prompt and
easy to work with. The training has also been outstanding. Easy to learn and understand.
Anderson Software has hit this one out of the ballpark! I highly recommend P3 to ALL Crime Stoppers
programs.”
Susan Rogers, Executive Director
Odessa Crime Stoppers, Inc.
"Central Florida Crimeline is extremely satisfied with P3. As one of the highest volume tip taking programs in
North America we have found P3 to be user friendly for all involved including tip takers, tipsters and law
enforcement. Having the P3 application remain reliably online is also a real plus. The transition to P3 was
smooth and any questions concerning P3 have been addressed quickly by Anderson Software. The use of P3
will assist Crimeline in continuing to provide a great service to all of Central Florida."
Barb Bergin, Executive Director
Central Florida Crimeline
“The ease of use of P3, more choices to individualize, easier access by the program and tipsters, great Tech
Support all made this change a no brainer for us. The ease of use of the P3 app by our tipsters has already
made a big difference in our program. We received some text tips in the past, but as soon we started
promoting the P3 App our tips went through the roof. Our total tips for the 5 months we have been using P3
have increased by 22% over the same period last year. There have been no other changes in our program
except to moving to P3.”
Michael R. Blatman, CPP Crime Prevention Specialist- Kennewick Police Department
Law Enforcement Coordinator- Tri Cities Crime Stoppers
Item No. 4.
City Council Agenda
Staff Report
Meeting Date: 3/27/2018
AG E ND A IT E M :
B riefing/Discussion regarding Roadway I mpact F ees. (J oseph J ohnson)
S UM M ARY:
Staff will provide a brief ing regarding the existing roadway impact fees assessed by the City of
Anna.
S TAF F RE C O M M E ND AT I O N:
Briefing/Discussion item only.
Item No. 5.
City Council Agenda
Staff Report
Meeting Date: 3/27/2018
AG E ND A IT E M :
P resentation/Discussion - Anna P D S ocial Media Campaign
S UM M ARY:
To solidify the P D and the City's Strategic goal of transparency, the police department desires to
increase its social media presence by hosting a A P D Facebook and Twitter account. Doing so
will add another layer of communication that will help build trust and transparency.
T he goal of this project is to improve efficiency with regard to information dissemination, build a
platform that allows citizens to engage with the police department to heighten crime prevention
efforts, thus allowing the police department to post items specif ically related to police activities
without commingling with other "City business." T his platf orm will link with the C ity's F B and Twitter
accounts and will allow us to cross-post critical public safety inf ormation without delay. Finally,
adding a social media component to the P D will aid in recruitment by showing we are a
progressive and professional law enforcement agency.
T he entire project will be funded using the P D's seizure funds.
S TAF F RE C O M M E ND AT I O N:
AT TAC HM E NT S :
Description Upload Date Type
Presentation 3/21/2018 Staff Report
Project Plan 3/21/2018 Staff Report
Associated Rates 3/21/2018 Staff Report
Dedicated Anna Police Department
Web Site, Twitter Page & Facebook Page
Howard LaMunion
www.TXpolicePIO.com
hlamunion@consulttusgroup.com
w w w . A n n a T X p o l i c e . C o m
@ a n n a T X p o l i c e
A n n a T e x a s P o l i c e
2
APD-Focused News = Larger Audience
Dedicated Anna PD social media platform provides APD
with it’s own “media” for delivering Anna PD-specific news
separately from other City of Anna administrative, business
and general information. In turn, this will create a larger
Anna PD audience and provide for more comprehensive
Anna citizen engagement with Anna PD.
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“Crime-Audience” Wants Crime Info
▪They do not want city-news “clutter”
▪A dedicated Anna PD social media platform will allow APD to better
shape it audience (and control messaging)
▪Subscribers will be those Anna citizens who desire to be kept
informed of crime in their neighborhoods, dangerous persons,
suspicious vehicles, major incidents and the officers and leadership
at APD.
▪These same citizens are unlikely to subscribe to the main City of
Anna social media where APD info is mixed with admin info.
▪Highly engaged followers of the Anna Police Dept. will be APD’s,
and the City of Anna’s strongest defenders in the worst of times.
▪Dedicated Anna PD social media platform will maximize citizen
engagement
KEY ELEMENT IS DEDICATED ANNA PD WEB/SOCIAL MEDIA
4444444
Improved Message Accuracy/Control
▪Dedicated Anna PD Social Media Platform Allows
APD to become its own “Media”
▪Delivers APD news unfiltered to the citizens of Anna
▪“Triangulated Communications” (web site, Twitter, FB)
▪Anna PD Web site becomes the main “media” channel with detailed
APD info
▪Anna PD Twitter page primarily for “message-blasting” with major-
incident alerts, BOLOs, important upcoming event info, and links to
details about each on the APD Web site and APD FB page
▪Anna PD FB site becomes APD’s citizen-interaction platform
▪With this “Triangulated-Communications” strategy and tactics, Anna PD
can create a (positive) social media wave about an incident or topic,
rather than reacting to a negative social media tsunami
KEY ELEMENT IS DEDICATED ANNA PD WEB/SOCIAL MEDIA
5555
APD Web Site-Main “Media” Channel
▪Force news media to obtain APD news from
APD’s web site, as well as Twitter and FB
▪APD web site becomes the primary source for all APD news
▪Press releases posted here even before APD Twitter/FB
▪Invites City of Anna citizens to be crime-prevention “members” of
APD by having them register their email address
▪“Members” receive agency news before media
▪“Members” have facts w/o media bias-filtering
▪“Members” can interact with APD
▪APD controls message, public opinion and provides for sustained
APD positive perception
KEY ELEMENT IS DEDICATED ANNA PD WEB/SOCIAL MEDIA
6666
Web Site + Twitter + Facebook
▪“Triangulated “ APD web site, Twitter, FB
▪Platform for communicating lots of good news
▪Major incidents, key cases solved, captured dangerous persons,
agency accomplishments, heroic officer actions, specialized
officer training, community events, staff profiles
▪Truth and transparency in its entirety (be it good news or bad news)
▪Triangulated news direct from APB helps prevent reporters from
filtering, changing or leaving out info
▪You control APD message content, release timing and delivery
channel.
▪Agency “members” receive news before reporters
KEY ELEMENT IS DEDICATED ANNA PD WEB/SOCIAL MEDIA
77777777
Grasp SM, Control APD Message
▪Direct, rapid & factual information distribution
▪Preplan for crisis communications to eliminate mis-information
▪OIS (plan for both wrongful and justified)
▪Officer arrest and termination
▪LOD of an officer
▪Officer DWI
▪BOVOB (Bad Optics Video of Officer Behavior)
▪Build the “member -subscriber” base covered on previous slide
▪Have them subscribe to APD news feed instead of local media
▪Daily, weekly “Triangulated” communications from APD web, APD
Twitter, APD FB
▪Make the APD web/Twitter/FB “media” the City of Anna citizens’
primary agency news source
KEY ELEMENT IS DEDICATED ANNA PD WEB/SOCIAL MEDIA
8888888888888
“Just Say NO” to Reporters
▪They’re not needed w/Anna Triangulated Platform
▪No law says you have to talk to a news media reporter
▪Direct the news reporters to APD web site, Twitter, FB for all information
▪“Triangulated Communications” –bypass news media reporters
▪Press release posted to web site, Twitter, FB
▪Use web site for any in-depth reporting on an incident
▪Twitter is used for broadcast notification and links to Web/FB
▪Facebook is where the community can interact
▪No live press conferences during first 48 hours of a major incident
▪Prepared video presentations about incident by Chief/designee
posted to Web site, Twitter, Facebook
▪This makes it more difficult for media to create fake-news about the
incident, or accidently mis-represent agency-distributed news.
9
Background Summary
▪HOWARD LAMUNION
▪Tarrant County Sheriff’s Office / North Patrol Div.
▪Master Peace Officer, FTO, Fatality Crash Investigator
Advanced Instructor, Mental Health Officer
▪Off Duty –www.TXpolicePIO.com
▪Dallas Police Department / Central Patrol Div.
▪Pre-Law Enforcement Career
▪Founder/CEO Dallas Media-Relations Firm (10 years)
▪Executive Corporate, Municipal, LE PIO (15 years)
▪Syracuse University BS Degree-Media Relations Mgt.
10
Howard LaMunion
THE CONSULTTUS GROUP, INC.
hlamunion@consulttusgroup.com
www.TXpolicePIO.com
THE CONSULTTUS GROUP, INC. | SINCE 1999
Dallas-Fort Worth, Texas | O 214.548.4611 | F 214.975.2559
www.TXpolicePIO.com | www.ConsulttusGroup.com
Anna Police Department
S T A T E M E N T O F W O R K
Anna Police Department (APD) wishes to create a platform on social media for the purposes of enhanced
communications with the citizens, businesses and administrators it serves. The “Platform” will include a Twitter
site, Facebook site and Web site.
The Consulttus Group, Inc. provides PIO services, social media development and web site design, and has specialty
expertise in law enforcement media relations, social media development and web site design.
This engagement will be managed by Howard LaMunion of Consulttus. Howard has 30 years media relations, social
media management and web site design experience and a Syracuse University BS degree in media relations
management. Howard is also a Master Peace Officer with 11 years of experience as a patrol officer with the
Tarrant County Sheriff’s Office and the Dallas Police Department.
WORK PRODUCT TIME COST DELIVERY
TO BE DELIVERED EST EST TARGET
Administrative 8 Hrs $ 400.00 February 5th
- URL acquisitions/platform setup
- Content acquisition from APD
- Photo acquisition from APD
- Photography of APD personnel, facilities, vehicles
- Client engagement/meetings
Twitter Site Creation - @annaTXpolice 4 Hrs $ 300.00 February 15th
- Content development/editing
- Photography editing
- Site design
Facebook Site Creation - annaTXpolice 8 Hrs $ 600.00 March 15th
- Content development/editing
- Photography editing
- Site design
Web Site Design – www.annaTXpolice.com 16 Hrs $1,200.00 March 30th
- Content development/editing
- Photography editing
- Site design
- Internet deployment ………………………………………………
Grand Totals 32 Hrs $2,500
Each segment billed upon completion, net 30 days
PIO SERVICES FOR TEXAS POLICE AGENCIES
Media Strategy | News Management | Social Media Development | Web Site Design
Crisis Communications | On-Scene PIO | Media Interaction Training | Custom Services
THE CONSULTTUS GROUP, INC. | SINCE 1999
Dallas-Fort Worth, Texas | O 214.548.4611 | F 214.548.4611 | www.TXpolicePIO.com
PIO Services BASIC
PIO BUNDLE
INTERMEDIATE
PIO BUNDLE
ADVANCED
PIO BUNDLE
MASTER
PIO BUNDLE
News Management
Serve as PIO, provide media relations
counsel, strategy; write news releases,
feature articles; manage press conferences,
news media distribution, events, interviews.
Social Media Management
Create/manage articles/photos, about the
agency, accomplishments, incidents, events,
people and post to social media sites on
Fridays. Monitor posts and traffic, report on
negative posts, craft responses.
Web Site Content Management
Create new content, edit existing content,
post press releases/articles, edit photos,
manage requirements/features updates.
TOTAL
MONTHLY FEE
FOR EACH BUNDLE
$200/month
6 Hours
4 Press Releases
$200/month
6 Hours
Weekly Updates
$200/ month
2 Hours
$600/ month
TOTAL FEE
14 Hours
Includes crisis
communications
planning.
$400/month
8 Hours
4 Press Releases
1 Feature Story
$400/month
8 Hours
Weekly Updates
$200/month
4 Hours
$1,000/ month
TOTAL FEE
20 Hours
Includes crisis
communications
planning & PIO
phone support
Mon-Fri 8am-4pm.
$800/month
16 Hours
6 Press Releases
1 Feature Story
Incident Response
$800/month
12 Hours
Daily Updates
$400/month
6 Hours
$2,000/ month
TOTAL FEE
32 Hours
Includes crisis
communications
planning, 24/7 PIO
phone support &
media interaction
training.
$1,600/ month
20 Hours
8 Press Releases
2 Feature Stories
Incident Response
$1,600/month
16 Hours
Daily Updates
$400/month
8 Hours
$3,600/ month
TOTAL FEE
42 Hours
Includes crisis
communications
planning, 24/7 PIO
phone & on-site
support, media
interaction training,
& major incident on-
scene response.
Projects BASIC
WEB SITE
INTERMEDIATE
WEB SITE
ADVANCED
WEB SITE
MASTER
WEB SITE
Web Site Design
Includes consultations, overall site design,
content development, editing, photos,
images, social media links, application links.
Social Media Site Development
Includes consultations, requirements
definition, design, editing, photos, images.
Custom Web-Based Applications
Wide variety of custom applications can be
built and/or integrated with web site /SM.
4 Page Site
$1,200
16 Hours
………………………………………
Facebook
$600
8 Hours
8 Page Site
$2,400
32 Hours
………………………………………
Twitter
$300
4 Hours
16 Page Site
$4,800
64 Hours
………………………………………
LinkedIn
$300
4 Hours
More Than
16 Pages
Custom
………………………………………
YouTube
$300
4 Hours
Payment Terms: PIO SERVICES / Retainer-based billed 1st of the month due on the 20th of the same month.
DEVELOPMENT PROJECTS / Fee based on specs – net-30 upon on completion.
WEB SITE HOSTING / Billed direct to client. If billed through Consulttus a 25% markup is added.
PIO Services for Texas Police Agencies
Media Strategy | News Management | Social Media Development | Web Site Design
Crisis Communications | Major Incident Response | Media Interaction Training | Custom Services
Effective 01/01/2018
Applications include: Accident Reports, Pay Fines, Offense Reporting, Active
CAD, Inmate List, Anonymous Tip Submission, Live Chat with Officer and more.
AGENDA
Regular City Council Meeting
Tuesday, March 27, 2018 @ 7:30 P M
A nna City Hall, Council Chambers
111 N. P owell P arkway, Anna, Texas 75409
T he City Council of the City of A nna will meet in Regular S ession at 7:30 P M, on March
27, 2018, at the Anna C ity Hall, L ocated at 111 North Powell P arkway (Hwy 5), to
consider the following items.
Welcome to the City Council Meeting. Please sign the Sign-In-Sheet as a record of
attendance. If you wi sh to speak on an open-session agenda i tem, please fill out the
Opinion/Speaker Registration Form and turn it in to the Ci ty Secretary before the
meeting starts.
1.Call to Order, Roll Call and Establishment of Quorum.
2.I nvocation and P ledge of A llegiance.
3.Citizen Comments.
Citizens are allowed three mi nutes to speak. The Council is unable to respond
to or discuss any issues that are brought up during this section that are not on
the agenda, other than to make statements of specific factual informati on in
response to a citizen's inquiry or to reci te existing poli cy i n response to the
inquiry.
4.Receive reports from Staff or the City Council about items of community interest.
Items of communi ty i nterest include: expressions of thanks, congratulations, or
condolence; i nformation regarding holiday schedules; an honorary or salutary
recognition of a public official, public employee, or other citizen (but not
including a change in status of a person's public office or publ ic empl oyment); a
reminder about an upcoming event organized or sponsored by the governing
body; information regarding a social, ceremonial, or communi ty event organized
or sponsored by an entity other than the governing body that was attended or is
scheduled to be attended by a member of the governing body or an official or
employee of the municipality; and announcements involving an imminent threat
to the public health and safety of people in the municipality that has arisen after
the posting of the agenda.
a.A I S D Dr. Duncan presentation to Fire Department.
a
b.Child Abuse Awareness P roclamation
a
5.Consent I tems.
These items consist of non-controversial or "housekeeping" items required by
law. Items may be considered individually by any Council member making such
request prior to a motion and vote on the Consent Items.
a.Approve Council Meeting Minutes for March 13, 2018. (City Secretary)
a
b.Approve a Resolution accepting the F Y 2017 audit report. (Dana Thornhill)
a
c.Approve a Resolution authorizing and designating the City Manager as the
City's Authorized Official for the Child Abuse/F amily Violence I nvestigator
grant through the Office of the Governor. (Chief Caponera)
a
d.Review minutes of the P ark Board's J anuary 22, 2018 and F ebruary 20,
2018 meetings (Maurice Schwanke).
a
6.Consider/Discuss/Action regarding a R esolution authorizing the C ity Manager to
execute an engineering task order with Birkhoff, Hendricks & Carter, L L P
for development of a S torm Water Master P lan. (J oseph J ohnson)
a
7.Consider/Discuss/Action on P roposals for Primary B ank D epository Services.
(Dana Thornhill)
a
8.Consider/Discuss/Action on accepting J oshua Vollmer's resignation from the
Neighborhood Design Advisory Committee and filling the vacancy. (City Secretary)
a
9.Consider/Discuss/Action regarding a resolution to post food service establishment
inspection health scores.
a
10.C L O S E D S E S S I O N (E X C E P T I O NS )
Under Tex. Gov't Code Chapter 551, the City Counci l may enter into closed
session to discuss any items listed or referenced on this agenda under the
following exceptions:
a.Consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of P rofessional C onduct of the S tate B ar of Texas
clearly conf licts with C hapter 551 of the Government C ode (Tex. Gov’t Code
§551.071);
a
b.Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov’t Code §551.072); city facilities
a
c.Discuss or deliberate personnel matters (Tex. Gov’t Code §551.074); City
Attorney Annual Review, City Manager
a
d.Discuss or deliberate E conomic Development Negotiations: (1) To discuss or
deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay, or
expand in or near the territory of the City of Anna and with which the C ity is
conducting economic development negotiations; or (2) To deliberate the offer
of a f inancial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov’t Code §551.087); discuss lease of property held
by E conomic Development Corporation.
a
The Council f urther reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the Open
Meetings A ct.
11.Consider/Discuss/Action on any items listed on any agenda—work session, regular
meeting, or closed session—that is duly posted by the C ity of A nna for any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
(I f there is no need to address any other such agenda item, the Mayor shall adjourn
this meeting).
12.A djourn. There being no f urther business bef ore the Council, we will consider this
meeting adjourned at ___________ p.m.
T his is to certify that I , Carrie L . S mith, City S ecretary, posted this agenda at a place
readily accessible to the public at the A nna C ity Hall and on the City Hall bulletin board at
or before 5:00 p.m. on March 23, 2018
___________________________________
Carrie L . S mith, City Secretary
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session c oncerning any of the items listed on
this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact
the City Secretary at 972 924-3325 two working day s prior to the meeting so that appropriate
arrangements can be made.
Item No. 4.a.
City Council Agenda
Staff Report
Meeting Date: 3/27/2018
AG E ND A IT E M :
A I S D Dr. Duncan presentation to F ire Department.
S UM M ARY:
S TAF F RE C O M M E ND AT I O N:
City of Anna, Texas
ProclamationProclamationProclamationProclamation
CHILD ABUSE PREVENTION MONTH
April 2018
WHEREAS, nearly 200,000 children in Texas are reported as abused or neglected every year;
and
WHEREAS, child abuse prevention is a community responsibility and finding solutions
depends on involvement among all people; and
WHEREAS, communities must make every effort to promote programs that benefit children
and their families;
WHEREAS, effective child abuse prevention programs succeed because of partnerships
among agencies, schools, religious organizations, law enforcement agencies, and
the business community; and
WHEREAS, everyone in the community should become more aware of child abuse prevention
and consider helping parents raise their children in a safe, nurturing
environment;
THEREFORE, BE IT RESOLVED, the City Council of the City of Anna, Texas does hereby
proclaim that the month of April 2018 to be Child Abuse Prevention Month in
Anna, Texas, and urge all citizens to work together to help reduce child abuse
and neglect significantly in years to come.
In witness, whereof I have hereunto set my
hand this 27th day of March, 2018 and called
this seal to be affixed.
________________________________________
Nate Pike, Mayor
Item No. 5.a.
City Council Agenda
Staff Report
Meeting Date: 3/27/2018
AG E ND A IT E M :
A pprove Council Meeting Minutes for March 13, 2018. (City S ecretary)
S UM M ARY:
S TAF F RE C O M M E ND AT I O N:
AT TAC HM E NT S :
Description Upload Date Type
March 13, 2018 Work Session 3/22/2018 Exhibit
March 13, 2018 Regular Session 3/23/2018 Exhibit
ANNA CITY COUNCIL
MINUTES
WORK SESSION
March 13, 2018
The City Council of the City of Anna met in Work Session on the above date at Anna
City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items.
1.Call to Order, Roll Call and Establishment of Quorum
Mayor Pike called the meeting to order at 6:30 p.m.
Council Members Martinez, Reeves and Miller were absent.
Council Member Martinez arrived at 6:36 p.m.
Council Member Miller arrived at 6:40 p.m.
2.Presentation of the City of Anna early notification system. (Chief Gothard)
Fire Chief Gothard and Police Chief Caponera gave Council a brief presentation
on the City's current early notification system and proposed future improvements.
3.CLOSED SESSION (EXCEPTIONS)
Under Tex. Gov't Code Chapter 551, the City Council may enter into closed
session to discuss any items listed or referenced on this agenda under the
following exceptions:
a.Consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Government Code (Tex. Gov’t Code
§551.071); city contract services
a
b.Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov’t Code §551.072); acquisition of right-of-way, easements, city
facilities
a
c.Discuss or deliberate personnel matters (Tex. Gov’t Code §551.074); City
Manager, Boards and Commissions
a
MOTION: Council Member Bryan moved to enter closed session. Council
Member Beazley seconded. Motion carried 6-0.
Mayor Pike recessed the open meeting at 6:56 p.m.
Mayor Pike reconvened the open meeting at 7:28 p.m.
The Council further reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the
Open Meetings Act.
4. Consider/Discuss/Action on any items listed on any agenda—work session, regular
meeting, or closed session—that is duly posted by the City of Anna for any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
None
5. Adjourn. There being no further business before the Council, we will consider this
meeting adjourned at ___________ p.m.
Mayor Pike adjourned the meeting at 7:29 p.m.
Approved on March 27, 2018 .
________________________
Mayor Nate Pike
ATTEST:
__________________________
City Secretary Carrie L. Smith
A NNA C I T Y C O UNC I L
M I NUT E S
R E G UL A R S E S S I O N
March 13, 2018
1.Call to Order/Roll Call and E stablishment of Quorum
Mayor Pike called the meeting to order at 7:32 p.m.
Council Member Reeves was absent.
2.Invocation and Pledge of Allegiance.
Mayor Pike led the invocation and pledge.
3.Citizen Comments.
Citizens are allowed three mi nutes to speak. The Council is unable to respond
to or discuss any issues that are brought up during this section that are not on
the agenda, other than to make statements of specific factual informati on in
response to a citizen's inquiry or to reci te existing poli cy i n response to the
inquiry.
W illiam Morgan
4.Receive reports from Staff or the City Council about items of community
interest.
Items of communi ty i nterest include: expressions of thanks, congratulations, or
condolence; i nformation regarding holiday schedules; an honorary or salutary
recognition of a public official, public employee, or other citizen (but not
including a change in status of a person's public office or publ ic empl oyment); a
reminder about an upcoming event organized or sponsored by the governing
body; information regarding a social, ceremonial, or communi ty event organized
or sponsored by an entity other than the governing body that was attended or is
scheduled to be attended by a member of the governing body or an official or
employee of the municipality; and announcements involving an imminent threat
to the public health and safety of people in the municipality that has arisen after
the posting of the agenda.
Council Member Burr introduced B oy S couts troop 293. T hey were in attendance
to earn their citizen ship badge.
5.Consent Items.
These items consist of non-controversial or "housekeeping" items required by
law. Items may be considered individually by any Council member making such
request prior to a motion and vote on the Consent Items.
I tems c., d., f., and g. were removed from the consent agenda.
MO T I O N: Council Member B eazley moved to approve I tems a., b., and e.
Council Member Bryan seconded. Motion carried 6-0.
a.Approve Council Meeting Minutes for February 13th and 27th. (City S ecretary)
b.Approve a resolution approving the “Mangum” development plat. (Maurice
Schwanke)
c.Approve a resolution approving the “Park P lace at A nna P H 1” Final Plat.
(Maurice Schwanke)
I tem c. was moved to discuss after I tem 12.
The Park Place at A nna P H 1 final plat contains 24.80 acres located in the R. A .
J ohnson Survey, A bstract No. 479. T he f inal plat contains 73 residential lots. T he
final plat layout is in conformance with the existing zoning and with the approved
preliminary plat. A letter is on file stating that no adverse impacts on drainage
downstream.
A RE S O L UT IO N O F T HE C I T Y O F ANNA, T E X AS AP P RO V ING A F I NAL
P L AT O F PARK P L AC E AT ANNA P H 1.
MO T I O N:
d.Approve a resolution approving “Anna Country RV Ranch” development plat.
(Maurice Schwanke)
The development plat is located within Anna’s extraterritorial jurisdiction (E T J ) and
generally known as 12345 C ounty Road 577. T he tract is in the W illiam W.
Roberts Survey, Abstract No. 785 and contains 16.089 acres of land. T he owner is
proposing constructing a Recreational Vehicle Park located outside Anna City limits
but within the E T J . T he City of Anna does not have land use jurisdiction in the
E T J . T he submittal meets the City of A nna development plat requirements.
The P lanning and Z oning Commission recommended approval at their March 5th,
2018 meeting.
A RE S O L UT IO N O F T HE C IT Y O F ANNA, T E X AS AP P RO V ING T HE
“ANNA C O UNT RY RV RANC H” D E V E L O P M E NT P L AT ”
MO T I O N: C ouncil Member Beazley moved to approve. Council Member Miller
seconded. Motion carried 6-0.
e.Approve an Ordinance altering the prima facie speed limits on F M 455
between S H 5 and US 75. (J oseph J ohnson)
f.Approve a Resolution approving a F acilities Use A greement with the Anna
Sports Group f or 2018 and Authorizing the C ity Manager to E xecute Same.
(Maurice Schwanke)
This is a R esolution authorizing the renewal of the Facilities Use Agreement with
the A nna Youth S ports Association f or 2018. T he A nna Sports G roup is set up to
provide fundamental sports for children ages 5 to 18 years.
A RE S O L UT IO N O F T HE C I T Y O F ANNA, T E X AS AP P RO V I NG A
FAC IL I T I E S US E AG RE E M E NT WIT H T HE ANNA S P O RT S G RO UP F O R
2018, AND AUT HO RI ZI NG T HE C IT Y M ANAG E R T O E X E C UT E S AM E .
MO T I O N: Council Member B ryan moved to approve. Council Member Burr
seconded. Motion carried 6-0.
g.Approve a Resolution approving a Special Event Permit for a fundraising
activity on A pril 7th, 2018 for the S amaritan I nn. (Maurice Schwanke)
J ody Bills has made application f or a S pecial Event P ermit on property located at
817 W. W hite St. The funds generated by this event will support the S amaritan
I nn. T he event will take place on A pril 7th from 11:00 am to 3pm. T here will be no
vendors present. Donations of clothing, hygiene items, and canned foods will be
accepted. T he activities proposed include bounce houses, D J , face
painting, and basketball goal. Free hot dogs, chips and drinks will be provided.
This activity was reviewed internally by the staff (f ire, police, parks, public works and
planning). S ubsequently, the Special E vent Permit has been recommended for
approval by the Parks Board at their regularly scheduled meeting on F ebruary 19th.
RE S O L UT IO N RE G ARD I NG T HE AP P RO VAL O F A S P E C IAL E V E NT
P E RM I T S P O NS O RE D B Y J O D Y B I L L S O F L I B E RT Y TAX S E RV IC E F O R
A F UND RAI S E R E V E NT F O R T HE S AM ARITAN INN O N S AT URAD AY,
AP RI L 7T H, 2018 AT 817 WE S T WHI T E S T RE E T.
MO T I O N: C ouncil Member B eazley moved to approve. Council Member Martinez
seconded. Motion carried 6-0.
6.Consider/Discuss/Action regarding making an appointment to the C D C
board to fill vacancy of place. (City Secretary)
a
MO T I O N: Mayor Pike moved to appoint J oseph Vollmer. Council Member
Martinez seconded. Motion carried 6-0.
Mr. Vollmer will have to resign f rom the Neighborhood Design Advisory Committee
and Council Member Miller re-appoint a committee member at a future meeting.
7.Consider/Discuss/Action regarding making an appointment to the E D C
board to fill vacancy of place 7. (City Secretary)
a
MO T I O N: Council Member B urr moved to appoint J oseph Vollmer. Council
Member B eazley seconded. Motion carried 6-0.
8.Consider/Discuss/Action on an appointment to the Parks Advisory Board
filling a vacancy to P lace 1 with a term expiring in J une 2019.(City
S ecretary)
a
MO T I O N: C ouncil Member Beazley moved to appoint Danna Ward. Council
Member Martinez seconded. Motion carried 5-1. Bryan opposed.
9.Consider/Discuss/Action regarding two appointments to the Anna F ire and
Auxiliary Association Inc. Board of Directors.
a
The Anna and Fire Rescue A uxiliary Association I nc. is a non-profit organization
that was created in 2010 in connection with the formal creation of the City of Anna
Fire Department. T he Association is governed by a five-member Board of
Directors. Two of the B oard members are recommended by the members of the
A ssociation and approved by the full board, two other members (Director 3 and
Director 4) are appointed by the City C ouncil, and the f if th member of the B oard is
the A nna F ire Chief.
The positions of D irector 3 and D irector 4 have recently become vacant due the
members being hired by other agencies and no longer living in the area.
Director 3 is a full three year appointment.
Director 4 will be filling an unexpired term for 1 year.
The Association membership is recommending that the C ouncil appoint Katie
P ulliam to serve as D irector 3, and B rennan L unsf ord to be appointed as Director
4.
MO T I O N: Council Member B ryan moved to appoint K atie Pulliam as Director 3
and Brennan L unsford as Director 4. C ouncil Member Martinez seconded. Motion
carried 6-0.
10.A) Continuance of the public hearing to consider public comments
regarding a request by Skorburg C ompany, owner(s) of the property. T he
property is currently zoned P lanned D evelopment Ordinance 129-2004 as
amended by Ordinance number 627-2013 which allows commercial,
multifamily and single family on the subject tract. T he owner request to add
to the P lanned Development the right for Patio Homes (smaller lots) on a
specific tract . T he pr operty is located east of F inley Blvd. and north of
S harp street.
B) C onsider/Discuss/Action on an ordinance regarding the request by the
owner(s) of the property to add to the P lanned D evelopment Ordinance 129-
2004 as amended by Ordinance number 627-2013 the right for patio homes
on small lots on a specific tract. (M aurice Schwanke)
a
Mayor Pike opened the public hearing at 7:58 p.m.
W illiam Morgan opposed smaller homes and lots.
Mayor Pike closed the public hearing.
MO T I O N: C ouncil Member Martinez moved to deny. Council Member Miller
seconded. Motion carried 4-2 B ryan and B urr opposed.
11.Consider/Discuss/Action regarding a Resolution finding a public necessity
and authorizing City staff to use lawful means, including negotiations and, if
necessary, proceedings in eminent domain, to acquire an easement on
private property owned by J udy K. Logsdon. (J oseph J ohnson)
a
The US 75 Utility R elocation Project consists of approximately 11,957 linear f eet of
water line relocations necessary due to additional right-of-way acquisition by the
Texas D epartment of Transportation (T xD O T ) f or the reconstruction of US 75. T he
project is at a critical juncture where City utilities must be relocated promptly in order
to avoid conf licts with imminent roadway construction. T his yet to be acquired
easement is preventing the project from moving forward.
I n order to construct this water line, the City will need to acquire an easement
across property owned by J udy K. L ogsdon. T he attached Resolution authorizes
staff to negotiate, and, if necessary, initiate eminent domain proceedings to acquire
the easement.
The US 75 Utility Relocation P roject supports the following goals f rom the City's
adopted Strategic P lan:
(1) Upgrade City F acilities & I nfrastructure
(2) B uild Transportation I nfrastructure
A RE S O L UT IO N O F T HE C IT Y C O UNC IL O F T HE C I T Y O F ANNA, T E X AS ,
F IND I NG T HAT A P UB L I C NE C E S S I T Y E X IS T S F O R AC Q UIS IT IO N O F A
P E RM ANE NT WAT E R L INE E AS E M E NT O N AND UND E R 0.236 AC RE S O F
RE AL P RO P E RT Y, M O RE O R L E S S ; AUT HO RI ZI NG T HE C IT Y
M ANAG E R, S TAF F, C O NT RAC T O RS , AND T HE C I T Y ’S AT T O RNE Y S T O
AC Q UIRE S AI D E AS E M E NT S B Y ANY L AWF UL M E ANS, I NC L UD ING B UT
NO T L I M I T E D T O NE G O T I AT I O NS , AND, I F NE C E S S ARY,
P RO C E E D I NG S I N E M INE NT D O M AI N; P RO V ID I NG AN E F F E C T IV E
D AT E.
MO T I O N: Council Member B ryan moved that the City of A nna, Texas authorize the
use of eminent domain to acquire 0.236 acres of land, more or less, f or a
permanent water line easement, said tract located in the R.A . J ohnson S urvey,
A bstract No. 0479, Collin C ounty, Texas, and being over, under and across a
called 2.8246 acre tract of land conveyed to J udy K. L ogsdon by deed recorded
in I nstrument Number 20080721000883320 of the Deed Records of Collin
County, Texas (D.R.C.C.T.), said 0.236 acres being more particularly described by
the metes and bounds description set f orth in E xhibit A to this R esolution, which I
incorporate in full into my motion. C ouncil Member B eazley seconded. Motion
carried 6-0.
12.Consider/Discuss/Action regarding a resolution approving a S ubdivision
Improvement Agreement for Park P lace at Anna P h. 1. (M aurice S chwanke)
a
P ark P lace at A nna is a residential development located on the west side of an
extension of F erguson Parkway, and south of Taylor B lvd. A s part of the
development, in lieu of constructing, reconstructing, or making other improvements
to Taylor Blvd. that would otherwise be required by C ity R egulations in connection
with D evelopment of the P roperty, Owner is making a payment to the C ity in an
amount equal to $336,500 (the “R oadway F acilities P ayment”). T he payment will
be made within thirty (30) days of the City’s approval of the first phase final plat.
These f unds and f unds potentially contributed by Collin County could assist in
providing improved access to this development and other developments.
The C ity agrees that the R oadway F acilities P ayment will only be used to construct,
reconstruct, expand, modify, and maintain the roadway known as Taylor B lvd.
located between US 75 and Ferguson Parkway.
A RE S O L UT IO N O F T HE C IT Y O F ANNA, T E X AS AP P RO V I NG A
S UB D I V I S I O N IM P RO V E M E NT AG RE E M E NT WIT H ANNA L AND
D E V E L O P M E NT, A T E X AS G E NE RAL PART NE RS HIP.
MO T I O N: Council Member B urr moved to approve. C ouncil Member Martinez
seconded. Motion carried 6-0.
Council went to Consent A genda I tem c.
13.Consider/Discuss/Action on a Resolution instituting Annexation
proceedings and setting the dates, times and places for public hearings for
the annexation of a 10.144 acre tract of land located in the Grandison
S tark Survey, Abstract No. 798. (M aurice S chwanke)
a
The proposed annexation involves approximately 10.144 acres of land within the
Grandison S tark, Abstract No. 798. T he area f ronts on E . Foster Crossing Road
and is east of S tate Highway Number 5. and is owned by the Skorburg Company.
The S korburg C ompany has petitioned the C ity requesting the annexation
(voluntary).
A RE S O L UT I O N E S TAB L IS HING T HE D AT E S , T IM E S, AND P L AC E S F O R
P UB L I C HE ARI NG S F O R T HE ANNE X AT IO N O F P RO P E RT Y.
MO T I O N: Council Member B urr moved to approve. C ouncil Member Miller
seconded. Motion carried 6-0.
14.CLOSED SESSION (EXCEPTIONS)
Under Tex. Gov't Code Chapter 551, the City Council may enter into closed
session to discuss any items listed or referenced on this agenda under the
following exceptions:
a.Consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Government Code (Tex. Gov’t Code
§551.071); City Services Contract
a
b.Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov’t Code §551.072); acquisition of right-of-way, easements, city
facilities
a
c.Discuss or deliberate personnel matters (Tex. Gov’t Code §551.074); City
Manager, Boards and Commissions
a
MOTION: Council Member Martinez moved to adjourn into closed session.
Council Member Bryan seconded. Motion carried 6-0.
Mayor Pike recessed the open meeting at 9:18 p.m.
Mayor Pike reconvened the open meeting at 10:18 p.m.
15.Consider/Discuss/Action on any items listed on the posted agenda or any
closed session occurring during this meeting, as necessary
16.Adjourn.
Mayor Pike adjourned the meeting at 10:22 p.m.
Approved on March 27, 2018.
________________________
Mayor Nate Pike
ATTEST:
__________________________
City Secretary Carrie L. Smith
Item No. 5.b.
City Council Agenda
Staff Report
Meeting Date: 3/27/2018
AG E ND A IT E M :
A pprove a Resolution accepting the F Y 2017 audit report. (Dana T hornhill)
S UM M ARY:
L ast year, the C ity hired the accounting firm L afollett and Abbott P L L C to prepare the audit and
Comprehensive A nnual F inancial R eport (C A F R ) f or F Y 2017. A representative from L afollett
and Abbott will present the F Y 2017 audit and C A F R to the C ity Council during the workshop
session.
S TAF F RE C O M M E ND AT I O N:
Staff recommends approval of a Resolution accepting the F Y 2017 audit report.
AT TAC HM E NT S :
Description Upload Date Type
Resolution A ccepting the F Y 2017 A udit Report 3/12/2018 Staff Report
CITY OF ANNA, TEXAS
RESOLUTION NO. _____________
A RESOLUTION ACCEPTING THE FISCAL YEAR 2017 FINANCIAL AUDIT OF THE
CITY OF ANNA.
WHEREAS, the City of Anna, Texas (“the City”) is committed to principles and
practices of open and fair government that honor the public trust; and
WHEREAS, Article 7 Section 7.18 of the City’s Home-Rule Charter (“the Charter”)
requires an annual independent audit of all accounts of the City by a certified public
accountant
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The above-referenced recitals are incorporated herein as if set forth in full for all
purposes.
Section 2. Audit Accepted
The City Council has hereby accepted the FY 2017 audit attached hereto as Exhibit 1.
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this the
27th day of March 2017.
ATTEST:
_______________________________
Carrie L. Smith, City Secretary
APPROVED:
________________________________
Nate Pike, Mayor
Item No. 5.c.
City Council Agenda
Staff Report
Meeting Date: 3/27/2018
AG E ND A IT E M :
A pprove a Resolution authorizing and designating the City Manager as the City's Authorized
Official for the Child A buse/F amily Violence I nvestigator grant through the Office of the Governor.
(Chief Caponera)
S UM M ARY:
T his Resolution designates the City Manager as the A uthorized Official for the City of Anna for
grant purposes. F urthermore, it authorizes the C ity Manager to apply, accept, or decline the Child
Abuse/Family Violence I nvestigator Grant for F Y 2019.
S TAF F RE C O M M E ND AT I O N:
Staff recommends approval of the resolution.
AT TAC HM E NT S :
Description Upload Date Type
Resolution 3/22/2018 Resolution
CITY OF ANNA, TEXAS
RESOLUTION NO. ___________
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND
DESIGNATING THE CITY MANAGER AS THE GRANTEE'S AUTHORIZED
OFFICIAL OF THE GRANT APPLICATION FOR THE CHILD ABUSE/FAMILY
VIOLENCE INVESTIGATOR PROJECT TO THE OFFICE OF THE GOVERNOR,
CRIMINAL JUSTICE DIVISION.
WHEREAS, The City Council of the City of Anna finds it in the best interest of the citizens
of the City of Anna that the Child Abuse/Family Violence Investigator Project be operated
for the FY 2019; and
WHEREAS, The City Manager of the City of Anna agrees that in the event of loss or
misuse of the Criminal Justice Division funds, the City Council of the City of Anna assures
that the funds will be returned to the Criminal Justice Division in full.
WHEREAS, City Council of the City of Anna designates Interim City Manager, Bill Shipp
as the grantee's authorized official. The authorized official is given the power to apply for,
accept, reject, alter or terminate the grant on behalf of the applicant agency.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Anna approves
submission of the grant application (Grant Number: 3076603) for the Child Abuse/Family
Violence Investigator Project to the Office of the Governor, Criminal Justice Division.
PASSED AND APPROVED this 27th day of March, 2018.
ATTEST: APPROVED:
_____________________________ __________________________
Carrie Smith, City Secretary Nate Pike, Mayor
Item No. 5.d.
City Council Agenda
Staff Report
Meeting Date: 3/27/2018
AG E ND A IT E M :
Review minutes of the P ark B oard's J anuary 22, 2018 and February 20, 2018 meetings (Maurice
S chwanke).
S UM M ARY:
S TAF F RE C O M M E ND AT I O N:
AT TAC HM E NT S :
Description Upload Date Type
J anuary 22nd P ark B oard Minutes 3/22/2018 Backup Material
F ebruary 20th P ark B oard Minutes 3/22/2018 Backup Material
MINUTES
ANNA PARK BOARD
SPECAL MEETING
January 22, 2018
The Park Board of the City of Anna held a special scheduled meeting on Monday,
January 22, 2018, at 7:00 p.m. at the Community Room of Anna City Hall Administration
Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items.
1. Call to order and establishment of quorum.
Meeting was called to order at 7:00 p.m. Members present were Stan Carver, Kirby
Barret, Ginny Finan, and Judith Waldrop. Ryan Wood was absent. Staff present
were City Manager Bill Shipp, Maurice Schwanke and Matt Lewis.
2. Consider/ Discuss/Act on recommendations concerning guidelines on lights and
schedules for practices and games for the ball fields located at Slayter Creek Park.
Following a brief discussion, a motion was made by Kirby Barret, seconded by
Judith Waldrop to recommend approval of the on the above item. Motion Carried
3. Consider/Discuss/Act on recommendations concerning a Revised Concept Plan for
Natural Springs Park.
Following a brief discussion, a motion was made by Kirby Barret, seconded by Judith
Waldrop to recommend approval of a Revised Concept Plan for Natural Springs Park.
Motion carried
4. Consider/Discuss/Act on recommendations for a location, timing and funding for
potential Dog Park.
Following discussion, a motion was made by Stan Carver, seconded by Judith
Waldrop to recommend approval regarding a Dog Park. Motion Carried
5. Consider/Discuss/Act on recommendations regarding upgrades for Johnson Park.
Following discussion, a motion was made by Judith W aldrop, second by Stan Carver to
recommendation regarding upgrades for Johnson Park. Motion Carried.
6. Discussion: Fitness Court.
No Action Taken
7. Park Minutes.
• December 18, 2017
A motion was made by Stan Carver, second by Kirby Barret to recommend approval
of the December 18, 2017 minutes. Motion Carried
8. Adjourn.
A motion was made by Stan Caver, seconded by Kirby Barret to adjourn meeting.
The meeting adjourned at 9:48 p.m.
________________________________
Maurice Schwanke
Director of Planning and Development
ATTEST:
___________________________
MINUTES
ANNA PARK BOARD
SPECAL MEETING
February 20, 2018
The Park Board of the City of Anna held a special scheduled meeting on Tuesday, February 20,
2018, at 7:00 p.m. at the Community Room of Anna City Hall Administration Building, located at
111 North Powell Parkway (Hwy 5), to consider the following items.
The meter was called to order at 7:05 p.m. Members present were Kirby Barrett, Stan Carver,
Ginny Finan and Judith Waldrop. Staff present was Maurice Schwanke and Matt Lewis.
1. Consider/Discuss/Action on a recommendation concerning a Special Event Permit at 817 W.
White Street Suite 200B. Applicant is Jody Bills.
Jody Bill, representative for the “Samaritan Inn” was present for the special event request.
Following a brief discussion, a motion was made by Judith Waldrop to recommend approval
of the “Special Event Request. Ginny Finan seconded the motion. Motion pass
unanimously.
2. Consider/Discuss/Action on a recommendation for a new park located in the Anna Town
Square development area.
No action was taken.
3. Discussion concerning Park Updates.
a. Johnson Park
b. Sherley Park
c. Natural Springs Park
d. Slayter Creek Park
e. Other Parks as necessary
The discussion included the updates of the parks above. No action taken
4. Park Minutes.
• January 22, 2018
The January Park minutes was not available at the meeting. No action taken.
5. Adjourn.
A motion was made by Judith Waldrop, seconded by Ginny Finan to adjourn meeting. The
meeting adjourned at 7:25 p.m.
________________________________
Maurice Schwanke
ATTEST: Director of Planning and Development
_________________________________
Item No. 6.
City Council Agenda
Staff Report
Meeting Date: 3/27/2018
AG E ND A IT E M :
Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute an
engineering task order with B irkhoff, Hendricks & Carter, L L P for development of a S torm Water
Master Plan. (J oseph J ohnson)
S UM M ARY:
A Storm Water Master Plan (S W MP ) provides the basis for overall storm water system design
and serves as a general guide for evaluating storm water discharges and inf rastructure sizing
within a jurisdiction. A n S W MP typically includes a C apital I mprovements P lan (C I P ) and may also
include a Municipal Drainage Utility D istrict R ate Analysis. T his analysis may be used to create a
Municipal Drainage Utility D istrict, in accordance with C hapter 552 of the Texas L ocal Government
Code, for the purposes of f unding the C I P and the operation and maintenance (O &M) of the
storm water conveyance system.
Per staff's request, the City's engineering consultant (Birkhoff, Hendricks & C arter, L L P) has
provided an engineering task order f or the purposes of developing an S W MP for the C ity of Anna.
T he total fee for services to develop the S W MP is $88,000. F unding is available f or this project in
the F iscal Year 17 budget reallocation using f unds assigned for development of a S torm Water
Master P lan.
T his project is consistent with the City's adopted S trategic P lan goal to upgrade City facilities &
infrastructure with the specific sub-goal of developing a storm water master plan.
S TAF F RE C O M M E ND AT I O N:
Staff recommends approval of the R esolution authorizing the City Manager to execute an
engineering task order with B irkhof f , Hendricks & Carter, L L P f or development of a S torm Water
Master P lan.
AT TAC HM E NT S :
Description Upload Date Type
Resolution 3/20/2018 Resolution
Exhibit A - Task Order 3/20/2018 Exhibit
RESOLUTION NO. _____________ PAGE 1 OF 1
STORM WATER MASTER PLAN TASK ORDER
CITY OF ANNA, TEXAS
RESOLUTION NO. _____________
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE
CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING AN ENGINEERING
SERVICE TASK ORDER WITH BIRKHOFF, HENDRICKS & CARTER, LLP FOR THE
STORM WATER MASTER PLAN PROJECT.
WHEREAS; The City has negotiated an engineering service task order with Birkhoff,
Hendricks, and Carter, LLP for the development of a Storm Water Master Plan (the Project);
and,
WHEREAS; the Project provides the basis for properly developing, constructing and
managing a storm water system consistent with the City’s Strategic Plan; and,
WHEREAS; the amount of the engineering consulting fee covering Basic Services for the
project is for the lump sum and total not-to-exceed amount of $88,000.00; and
WHEREAS; funding is available and assigned for the Project in the FY 17 budget
reallocation;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Approval and Authorization of Engineering Service Task Order.
The City Council hereby approves the Engineering Service Task Order with Birkhoff,
Hendricks and Carter, LLP for the Storm Water Master Plan Project, attached hereto as
Exhibit A, and authorizes, ratifies and approves the City Manager's execution of same,
subject to final legal review and approval by the City Attorney. The City Manager is hereby
authorized to execute all documents and to take all other actions necessary to finalize, act
under, and enforce the task order agreement.
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 27th day
of March 2018.
ATTEST: APPROVED:
_____________________________ ____________________________
City Secretary Carrie L. Smith Mayor Nate Pike
BIRKHOFF, HENDRICKS & CARTER, L.L.P.
PROFESSIONAL ENGINEERS
11910 Greenville Ave., Suite 600 Dallas, Texas 75243 Phone (214) 361-7900 www.bhcllp.com
JOHN W. BIRKHOFF, P.E.
GARY C. HENDRICKS, P.E.
JOE R. CARTER, P.E.
MATT HICKEY, P.E.
ANDREW MATA, JR., P.E.
JOSEPH T. GRAJEWSKI, III, P.E.
DEREK B. CHANEY, P.E.
CRAIG M. KERKHOFF, P.E.
March 15, 2018
Mr. Bill Shipp
Interim City Manager
City of Anna
111 North Powell Parkway
Anna, Texas 75409
Re: General Engineering Services – Task Order
2018 Storm Water Master Plan
Dear Mr. Shipp:
In accordance with your request and our existing general engineering services agreement, we are
pleased to submit this General Services Task Order letter for services related to:
2018 Storm Water Master Plan
GENERAL PROJECT DESCRIPTION
Project will include the preparation of a Storm Water Master Plan for the City of Anna. The specific
geographic limits of the study are shown in Exhibit 1. The Storm Water Master Plan will generate a
general guide to storm water discharges and infrastructure sizing at the major roadway crossings, as
indicated on the City’s Master Thoroughfare Plan. Based on the estimated sizing of the storm water
infrastructure, a Storm Water CIP and Municipal Drainage Utility District will be developed. This
master plan is a general guide to overall storm water design and an aid to developing the Capital
Improvements Plan. It does not replace the need for detailed engineering design at the time of
construction for public or private improvements.
Mr. Bill Shipp
Engineering Services Task Order -2018 Storm Water Master Plan
March 15, 2018
Page 2 of 6
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Part I: Scope of Service
1. Project initiation meeting
Meet with necessary City staff including public works, planning, finance, parks and
recreation, fire, police and management to:
a. Outline existing storm water infrastructure needs and determine areas of concern
within the City
b. Establish project schedule and milestones
c. Gather necessary initial information from the City.
2. Utilizing NCTCOG aerial contours and USGS maps, identify Major and Minor Drainage
Basins
3. Prepare a Drainage Area Map
4. Quantification of the existing storm water discharge rates and design storm water run-off for
each basin. City’s current Master Thoroughfare plan will be referenced to determine the
ultimate configuration of the roadway at the proposed drainage crossing.
5. Estimate storm sewer size for fully developed flows for the purposes of generating opinions
of probable construction cost. These estimations do not replace the requirement of a complete
engineering evaluation and design at the time that the specific storm drainage entity is to be
constructed.
6. Prepare preliminary engineering for areas of drainage concern identified by the City that are
in addition to storm sewer sizing at thoroughfare crossings (i.e. erosion rehabilitation, flood
study, etc.). Purpose of preliminary engineering will be to develop preliminary scope and
opinion of probable construction cost.
7. Develop Capital Improvement Plan for the Storm Water Master Plan, including conceptual
level project budgets and overall project map.
8. Analyze, develop and prepare a Municipal Drainage Utility District Rate Analysis in
accordance with the requirement of the Texas Municipal Drainage Utility System Act, Texas
Local Government Code Chapter 552. Including:
a. Reviewing the existing zoning and land use data to quantify existing and future land
uses.
Mr. Bill Shipp
Engineering Services Task Order -2018 Storm Water Master Plan
March 15, 2018
Page 3 of 6
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b. Reviewing the City’s Comprehensive Plan and consider elements of the Plan in the
development of the Storm Water CIP. The 10-year residential and non-residential
growth projections provided by the City of Anna will be utilized in the rate analysis.
c. Meeting with the City of Anna Director of Finance to identify options for long-term
financing and implementation of the Storm Water CIP.
d. Determining the drainage system annual operation and maintenance. Efforts include:
i. Meet with the City Director of Public Works and Director of Finance to
develop an annual five (5) year storm drainage system operation and
maintenance budget. Items necessary to operate and maintain the functionality
of the City’s Storm Water System include, but are not limited to:
1. Storm Water Management Plan annual inspection cost (if any)
2. Personnel cost associated with storm water management including:
a. General management cost
b. Floodplain administration cost
c. Public Works personnel cost
3. Channel cleaning and maintenance
4. Mowing of drainage channels and roadway ditches
5. Street Sweeping/Cleaning
6. Annual Storm Water system repairs and maintenance cost
7. Legal Consultation and/or outside management fees
e. User Fee Categories
Develop standardized user fee category and equivalency tabulation. The equivalency
tabulation will be based on normally acceptable storm water run-off coefficients based
on each user fee category established, or as directed by the City:
i. Single Family Residential
ii. Multifamily Residential
iii. Commercial and Retail
iv. Industrial
v. Institutional
vi. Undeveloped land
Mr. Bill Shipp
Engineering Services Task Order -2018 Storm Water Master Plan
March 15, 2018
Page 4 of 6
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f. Storm Water Utility Fee Rate
i. Analyze and develop up to three (3) options for the storm water utility rate
structures for each rate categories.
ii. The storm water utility rate structure(s) will be based on the annualized cost of
implementing the storm capital improvement plan plus the annualized cost of
operation and maintenance for the storm water utility system.
9. Reporting
Prepare and deliver Storm Water Master Plan report outlining the resources utilized,
presenting recommendations on the drainage system capital improvement plan, estimates for
annual operation and maintenance cost, system funding assumptions, user fee categories and
equivalency tables, and the recommended rate options. Five (5) hard copy sets and one
electronic file version of the report will be submitted for review at the 90% complete stage;
Fifteen (15) hard copy seta and one electronic file version of the Final Report will delivered at
the 100% stage after city review and comments.
10. Meetings:
Seven (7) meetings with City staff are included as follows:
a. Project initiation meeting with City staff
b. Capital Improvement Plan Review Meeting with Public Works Staff
c. Meeting with Directors of Public Works and Finance for CIP funding options and
Annual Operation and Maintenance needs.
d. 30% review meeting – Storm Water basins, flows, preliminary estimates
e. 60% review meeting – Storm Water CIP, Mapping, Finance Options, rate categories
f. 90% review meeting – rate structure options
g. One (1) public hearing on the proposed storm water utility rate structure.
11. Deliverables
a. Deliver five (5) sets of draft report (90%) for City review
b. Prepare and deliver one unbound original set of the final report capable of
reproduction by the City
c. Provide fifteen (15) sets of the Final Report (bound)
d. Deliver electronic files of the report material in MS Office 2010 format
Mr. Bill Shipp
Engineering Services Task Order -2018 Storm Water Master Plan
March 15, 2018
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Part II: Exclusions:
The intent of this scope of services is to include only the services specifically listed herein and none
others. Services specifically excluded from this scope of services include, but are not necessarily
limited to the following:
1) Development or preparation of the Municipal Drainage Utility District ordinance.
2) Legal Advice or Attorney Fees
3) Fees for advertising the public notices.
4) Fiduciary responsibility to the Client.
5) Consulting services by others not included in Scope of Services.
6) Integration of Drainage Fee structure into the City’s Utility Billing System
7) Annual Audits of the Municipal Drainage Utility District revenues and expenditures
Part III: City Provided Items
1) The City of Anna agrees to provide the following information and task:
a. Existing Zoning and Land Use Plan
b. Current Comprehensive Plan
c. Ten (10) year residential and non-residential growth projections
d. Assistance in developing annual operation and maintenance cost
Part IV: Completion Schedule
The Project Schedule is expected to be six (6) months from notice to proceed
Mr. Bill Shipp
Engineering Services Task Order -2018 Storm Water Master Plan
March 15, 2018
Page 6 of 6
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Part V: Compensation Schedule
For the Scope of Services described above, the engineer shall be compensated on a lump sum basis in
the following amounts:
Basin Mapping, Delineation,
Quantification and Prelim
Engineering
$45,000
Storm Water CIP $18,000
Storm Water Utility Rate $25,000
Total Basic Services
Lump Sum Fee $88,000
Expenses will be billed at actual invoice cost times 1.15. Automobile mileage for special services
will be invoiced at $0.50 per mile.
If this General Engineering Services Agreement Task Order meets with your approval, please sign
and return one set to our office along with your directive to proceed. We look forward to working
with you on this important project for the City of Anna and are available to discuss this task further at
your convenience.
Sincerely yours,
Craig M. Kerkhoff, P.E., C.F.M.
APPROVED FOR THE CITY OF ANNA, TEXAS
_______________________________________________
Mr. Bill Shipp, Interim City Manager Date
cc: Mr. Joseph Johnson, Director of Public Works
Mr. Clark McCoy, Wolfe, Tidwell & McCoy, L.L.P.
Item No. 7.
City Council Agenda
Staff Report
Meeting Date: 3/27/2018
AG E ND A IT E M :
Consider/Discuss/Action on P roposals for P rimary B ank Depository S ervices. (Dana T hornhill)
S UM M ARY:
Chapter 105 (the "D epositories f or Municipal F unds" A ct) of the Texas L ocal G overnment Code
governs the process for selection and award of depository bank services and contracts.Valley
View Consulting, L .L .C. is the City’s I nvestment A dvisory f irm and provided their expertise and
assistance to address this statutory requirement within the scope of services of their advisory
contract.
T he City received two proposals f or primary bank depository services, one being I ndependent
Bank, the City's current depository bank, and the other being L andmark B ank. F inance staff
along with Valley View Consulting have reviewed the proposals submitted by both parties.
T he attached Valley View Consulting, L .L .C. recap and analysis of this item provides the detail of
the solicitation requirements, procedural steps taken, analysis, and recommendation to be
reviewed during the meeting.
Staff will present a brief presentation reflecting a comparison of both banking agreements. Staff
will also make a recommendation at this time as to the award of the contract for the City's bank
depository.
S TAF F RE C O M M E ND AT I O N:
Staff recommends approval of the attached R esolution f or the award of the depository bank
services contract and to authorize the C ity Manager to execute a contract for primary bank
depository services.
AT TAC HM E NT S :
Description Upload Date Type
Valley View Consulting Recap 3/21/2018 Staff Report
Resolution for Primary Bank Depository Services
Contract 3/21/2018 Staff Report
2428 Carters Mill Road, Huddleston, VA 24104-4003
540.297.3419
March 12, 2018
Ms. Dana Thornhill
Director of Finance
City of Anna
111 North Powell Parkway
Anna, Texas 75409
Dear Ms. Thornhill:
As part of the services provided under the current Investment Advisory Agreement, we sincerely
appreciated and welcomed the opportunity to assist the City of Anna (the “City”) with this Primary
Depository Bank Services Request for Applications (the “RFA”) project.
The objective of this engagement was to select a primary depository bank following the expiration of
the current contract which ends May 31, 2018. This agreement, when approved, will commence on June
1, 2018 and terminate on May 31, 2020. Upon the option of the City, the contract may be extended for
three (3) additional 12-month periods under the same terms and conditions.
Procedure
The project began with the establishment of a calendar of events to ensure that the required project steps
were performed in a timely and sequential manner.
The process for selecting a Primary Depository Bank is governed by the State of Texas Local
Government Codes: Chapter 105 Municipal Depository Act; Chapter 176 Conflict of Interest Act;
Chapter 2256 Public Funds Investment Act; and Chapter 2257 Public Funds Collateral Act.
In addition to complying with these State statutory requirements, it was necessary to understand and
comply with the City’s financial and purchasing policies and Investment Policy.
The RFA project was conducted as follows:
1. Analyzed historical bank service usage and balance records.
2. Reviewed the minimum banking services and potential additional services.
3. Developed a list of eligible financial institutions within the City Council authorized radius of
seven (7) miles from City Hall:
a. First National Bank of Trenton – Melissa Branch
b. Independent Bank – Anna Branch
c. Landmark Bank – Van Alstyne Branch
Page 2 of 4
2428 Carters Mill Road, Huddleston, VA 24104-4003
540.297.3419
d. Texas Star Bank – Anna Branch
4. Contacted the financial institutions to confirm distribution information, describe the process, and
identify the designated recipient.
5. Drafted the RFA for City review and approval.
6. Posted the notice and advertised the RFA.
7. Distributed RFA’s to the identified and receptive financial institutions.
8. Held a non-mandatory pre-application conference. There were no financial institution
representatives who attended this meeting.
9. By the closing deadline, applications were received from:
a. Independent Bank (incumbent)
b. Landmark Bank
10. No additional RFA responses were received as a result of the advertisement.
The evaluation of the applications was based on, but not limited to, the following criteria, in no particular
order of priority:
1. Ability to perform and provide the required and requested services;
2. References provided and quality of services;
3. Cost of services;
4. Transition cost, retention and transition offers and incentives;
5. Funds availability;
6. Interest paid on interest bearing accounts and deposits;
7. Earnings credit calculation on compensating balances;
8. Completeness of application and agreement to points outlined in the RFA;
9. Convenience of location(s);
10. Previous service relationship with the City;
11. Physically located within municipal boundaries or within seven (7) miles radius; and
12. Financial strength and stability of the institution.
Application Analysis
The Application Analysis began with an overall review of each financial institution’s general financial
strength and ability to provide the services necessary to meet the City’s current and future service needs.
Each of the responding financial institutions exhibited acceptable financial strength and the ability to
provide services the City requested.
Page 3 of 4
2428 Carters Mill Road, Huddleston, VA 24104-4003
540.297.3419
The analysis of proposed fees, earnings credit, and investment income potential is summarized below.
Net Income/(Cost)
Each financial institution’s fee schedule was analyzed based on the City’s banking service needs and
estimated activity levels. Where quantifiable and appropriate, the estimated service fees were adjusted
for any incentives (including waived fees and transition allowances).
Independent Bank offered a “no-fee” structure with required minimum average ledger balances of
$1,000,000. Independent Bank offered the Public Funds NOW account with variable interest rate,
indexed to the Bank’s NOW rate plus 0.70%. Effective rate as of January 2, 2018 was 0.75%. If
Safekeeping Services were utilized by the City, charges would be assessed.
Landmark Bank also offered a “no-fee” structure with no required minimum average balances. For all
deposit account balances, the City was presented the option of a variable interest rate indexed to the 90-
Day Treasury rate minus 0.55% with a floor of 0.50%, (effective rate of 0.84%) or a fixed interest rate
of 1.20% during the term of the contract. The cost of supplies such as checks, deposit slips and
endorsement stamps would be charged by Landmark Bank. If Safekeeping Services were utilized by the
City, charges would be assessed.
With the rising investment interest rate environment, the City will continue to minimize primary
depository cash targets and take advantage of higher earning investment options outside of primary
depository relationship. For comparison purposes, the minimum deposit balance of $1,000,000 was used
for the analysis, as Independent Bank required this level as a minimum for the “no-fee” structure.
The analysis below is for both the two (2) year initial contract term, and the full five (5) year term
allowing for the three (3) possible one-year extensions at the option of the City.
Two-Year Term Independent Bank
(incumbent) Landmark Bank
Proposed fees $0 $0
Hard Interest $15,000 $24,000
Net Income / (Cost) $15,000 $24,000
Five-Year Term Independent Bank
(incumbent) Landmark Bank
Proposed fees $0 $0
Hard Interest $37,500 $60,000
Net Income / (Cost) $37,500 $60,000
Page 4 of 4
2428 Carters Mill Road, Huddleston, VA 24104-4003
540.297.3419
Recommendation
The City has enjoyed a favorable and satisfactory relationship with Independent Bank, as they have
served the City over the past depository contract term. Several key points were taken into consideration
during the process of determining the best value for the City of Anna as the applications were reviewed.
• Estimated total personnel time and expenses associated with a possible transition to a new
depository estimated at $3,845.
• Increased time and expense in daily travel (Police Escort) to Landmark Bank location estimated
at $3,250 annually. Increased cost of banking supply items with Landmark Bank $2,976
annually.
• Above expenses decrease the estimated income of Landmark Bank by $16,297 for the two-year
term, and $34,975 for the five-year term.
• Ongoing plan of City to reduce depository balances and invest in higher yielding alternative
options.
• Outlook of continued rising interest rates and the reduced competitiveness of the 1.20% fixed
interest rate offered by Landmark Bank.
Taking these and other intangible points into consideration, the City staff recommends maintaining the
depository relationship with Independent Bank.
We concur with the staff recommendation that the Council award the Primary Depository Bank Services
contract to Independent Bank and authorize the City Manager to execute the agreements necessary to
continuing the banking relationship.
Upon approval, the new contract will commence on Friday, June 1, 2018.
Please contact Emily Upshaw, Bill Koch, Dick Long, Tom Ross, or me to discuss any questions or
additional information needs.
Thank you for this opportunity to serve the City of Anna.
Sincerely,
E. K. Hufstedler, III
Valley View Consulting, L.L.C.
Attachment
Valley View Consulting, L.L.C.
2428 Carters Mill Road, Huddleston, VA 24104
540.297.3419
Independent Bank (Incumbent) Landmark Bank
"Best Value" Criteria
1 Ability to perform and provide the required and requested services
2 References provided and quality of services
3 Cost of services
4 Transition cost, retention and transition offers and incentives
5 Funds availability
6 Interest paid on interest bearing accounts and deposits
7 Earnings credit calculation on compensating balances
8 Completeness of application and agreement to points in the RFA
9 Convenience of locations
10 Previous service relationship with the City
11 Physically located within municipal boundaries or within 7 miles of City Hall
12 Financial strength and stability of the institution
Required Bank Services
1 Online Banking Services Yes - Does not provide 1 & 2 day
float amounts.Yes
2 ACH Yes Yes
3 ACH Debit Blocking Yes Yes - Only full account blocking; not
selective individual filtering.
4 Wire Transfers Yes Yes
5 Post No Checks Yes - Through Positive Pay Yes - Through Positive Pay
6 Positive Pay and Account Reconciliation Service Yes Yes
7 Controlled Disbursement Account No No
8 Remote Deposit Capture Yes Yes
9 Tamperproof Bank Bags Yes Yes - Standard zip bags
10 Funds availability Yes - Same day credit for deposits
made before 6:00 PM Yes
11 Employee Check Cashing Yes Yes
12 Returned Check Reprocessing Yes Yes
13 Account Analysis Yes Yes
14 Bank Statements
Yes - Accts with no activity in 12
months are placed in dormant
status.
Yes
15 Payment for Services
No fees proposed; no ECR; Must
maintain a minimum relationship
balance of $1MM.
No fees proposed; no ECR;
Supplies will be charged.
16 Account Settlement N/A - no fee proposal N/A - no fee proposal
17 Research Yes Yes
18 Bank Errors Yes Yes
19 Investment Account Yes - All accounts will be interest
bearing.
Yes - All accounts will be interest
bearing.
20 Audit Confirmations Yes Yes
21 Balance Assessment Fees Waived Fees Waived
22 Reserve Requirement Not applicable - no fee proposal No
23 Earnings Credit Rate Not applicable - no fee proposal Not applicable - no fee proposal
March 12, 2018
Anna, Texas Bank RFA #18-01 Analysis
DETAIL RESPONSE ANALYSIS OF DEPOSITORY BANK SERVICES
Valley View Consulting, L.L.C.
2428 Carters Mill Road, Huddleston, VA 24104
540.297.3419
Independent Bank (Incumbent) Landmark Bank March 12, 2018
Anna, Texas Bank RFA #18-01 Analysis
Services That May Be Considered
1 Online Payments Acceptance No Yes - but needs additional
information for full response
2 Zero Balance Accounts Yes Yes
3 Electronic Data Interchange Yes Yes
Collateral Requirements
1 Collateralization Yes - TIB or FHLB Letter of Credit.
Prefer FHLB LOC. Yes
2 Collateral Amount
Collateral cap of $15MM; can
exceed with mutual agreement
between City and Bank.
Yes
3 Collateral Custody FHLB or TIB Yes - Custodian not named
4 Collateral Substitution Yes Yes
5 Collateral Report Yes Yes
6 FIRREA Compliant Board Resolution Yes Yes
Investment Activities
1 Direct Investment Alternative Yes Yes
2 Certificates of Deposit Yes Yes
3 Security Clearance/Safekeeping Services Yes - through TIB Yes
4 Separate Securities Clearing/Safekeeping Services No No
5 Cost Sharing or Credit for Third Party Safekeeping Services No No
Overdraft Provisions
1 Net Overdraft Defined Yes Yes
2 Notification Yes Yes
3 Stipulations 5 days max / Case by case / 5% on
OD over 5 days Case by case / 16.9% on OD
Other Stipulations
1 Regulation Notifications Yes Yes
2 Incoming Wire Transfers Yes Yes
3 Right to Cancel Under Federal or State Law Rulings Yes Yes
4 Access to Bank Records Yes Yes
5 Right to Open and Maintain Other Accounts Yes Yes
6 Secondary Bank Depository Yes Yes
7 Right to Terminate Yes - Bank reserves same
termination rights Yes
8 Terms Fixed Yes - rates may be renegotiated at
any extension Yes
9 One Relationship Officer Louann Stroup, VP
972.924.3361
Brittany Melton, AVP
903.375.0211
Miscellaneous
1 Semi-Annual Meeting Yes Yes
2 Formal Agreement Required Yes Yes
Application Submission
Received Received
Fee Schedules
Bank Services Received - No Fee Received - No Fee
Valley View Consulting, L.L.C.
2428 Carters Mill Road, Huddleston, VA 24104
540.297.3419
Independent Bank (Incumbent) Landmark Bank March 12, 2018
Anna, Texas Bank RFA #18-01 Analysis
Response Attachments
1 Account Analysis Provided / N/A Provided / N/A
2 Rate Basis Provided Provided - Needs Clarification
3 Sample Collateral Agreement Provided Not Provided
4 Security Measures Provided Provided
5 Technology Specifications Provided Provided
6 Sample Safekeeping Report Provided Provided
7 Securities Safekeeping Fees Provided Provided
8 Investment Account Information Provided Provided
9 Summary Business Continuity Plan Provided Provided
10 References Provided Provided
11 Sample FIRREA Compliant Document Provided Provided
Other Considerations
1 Bank Checks, Deposit Slips and other supplies None offered None offered - Supplies at cost
2 Deposit Limits for Collateralization $15,000,000 None
Valley View Consulting, L.L.C.
2428 Carters Mill Road, Huddleston, VA 24104
540.297.3419
Independent Bank (Incumbent) Landmark Bank March 12, 2018
Anna, Texas Bank RFA #18-01 Analysis
Proposed Fees - Banking Services
$0.00 $0.00
- -
- -
- -
Contract Incentives
- -
- -
$0.00 $0.00
$0.00 $0.00
Earnings Credit
0.00%0.00%
N/A N/A
-
- -
- -
- -
10%
- -
- -
Interest Income Estimate
Interest Bearing NOW Accounts Interest Bearing Checking
Accounts
NOW Rate (0.05%) + 0.70%; NOW
rate unchanged for 5 years
Option of variable rate (changes
weekly) of 90-day T-bill minus
0.55% with a 0.50% floor (or) fixed
rate of 1.20%
0.75%1.20%
1,000,000 1,000,000
625 1,000
15,000 24,000
37,500 60,000
15,000 24,000
37,500 60,000
1,000,000 1,000,000
1.39%1.39%
1.42%1.42%
1.25% - 1.50%1.25% - 1.50%
1.27%1.27%Local Government Investment Pool
January 5, 2018 Submission Date
Historical Bank Balance
91-Day T-Bill Discount Rate
Fed Funds Rate Actual
Fed Funds Rate Target
Two Year Income/(Cost)
Five Year Income/(Cost)
Earnings Credit Rate
Rate Basis
Target DDA Compensating Balance
Estimated Waived Fees
Transition Allowance
Total Fees for Five Year Term less Incentives
Fees for Two Year Term
Fees for Five Year Term
FEE ANALYSIS OF DEPOSITORY BANK SERVICES
Monthly Fee Estimate
Monthly Estimated Assessment Fee
Total Fees for Two Year Term less Incentives
Monthly Earnings Credit less Reserve
Investment Option
Rate Basis
Interest Rate
Earnings Credit for Two Year Term
Earnings Credit for Five Year Term
Reserve Requirement
Net Fees for Two Year Term
Net Fees for Five Year Term
Investment Balance
Monthly Investment Income
Two Year Investment Income
Five Year Investment Income
RES. PAGE 1 OF 1
CITY OF ANNA, TEXAS
RESOLUTION NO.______________
A RESOLUTION OF THE CITY OF ANNA, TEXAS AWARDING THE PRIMARY
DEPOSITORY BANK SERVICES CONTRACT TO INDEPENDENT BANK AND
AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING
THE AGREEMENTS NECESSARY FOR PRIMARY DEPOSITORY BANK
WHEREAS, The State of Texas Local Government Codes: Chapter 105 Municipal Depository
Act, Chapter 176 Conflict of Interest Act; Chapter 2256 Public Funds Investment Act, and
Chapter 2257 Public Funds Collateral Act established the process for selecting a depository
bank; and,
WHEREAS, resolution 2013-02-06 of the City of Anna, Texas (the “City”) authorized
applications to be received from financial institutions located outside the City; and,
WHEREAS, The City received applications from Independent Bank and Landmark Bank,
and,
WHEREAS, The City in concert with Valley View Consulting, has reviewed the applications
submitted and recommends that the primary Depository Bank Services contract be awarded
to Independent Bank;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA,
TEXAS THAT:
Section 1. Recitals Incorporated.
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. Approval and Authorization of Contract
The City Council hereby approves the contract award, subject to approval as to form by the
City Attorney, for Primary Depository Bank Services and authorizes the City Manager’s
execution of same. The City Manager is hereby authorized to execute all documents and to
take all other actions necessary to finalize, act under, and enforce the contract.
PASSED AND APPROVED by the City Council of the City of Anna, Texas on this 27th day of
March, 2018.
ATTEST:
_____________________________
Carrie L. Smith, City Secretary
APPROVED:
________________________________
Nate Pike, Mayor
Item No. 8.
City Council Agenda
Staff Report
Meeting Date: 3/27/2018
AG E ND A IT E M :
Consider/Discuss/Action on accepting J oshua Vollmer's resignation from the Neighborhood
Design Advisory Committee and filling the vacancy. (City Secretary)
S UM M ARY:
J oshua Vollmer has been appointed to the E D C and C D C and must resign f rom the
Neighborhood D esign Advisory Committee. Mr. Vollmer was C ouncil Member Miller's appointee
so he will need to make a new appointment.
S TAF F RE C O M M E ND AT I O N:
Accept Mr. Vollmer's resignation and accept Council Member Miller's appointee.
Item No. 9.
City Council Agenda
Staff Report
Meeting Date: 3/27/2018
AG E ND A IT E M :
Consider/Discuss/Action regarding a resolution to post food service establishment inspection
health scores.
S UM M ARY:
The aached res oluon w ould require internet w ebsite pos ng of food es tablis hment health s cor es in an
effort to educate the public and s erv e the interes ts public health and safety. S taff has r esear ched and
determined that the Federal government esmates that there are about 4 8 million cas es of foodborne
illnes s annually —the equivalent of s ickening one in six A mericans each y ear. Thes e illnes s es res ult in an
es mated 128,0 0 0 hos pitaliz aons and 3 ,000 deaths . This problem is becoming more of an is s ue in Texas
with the importaon of pr oduce that contains cer tain unhealthy bacteria. A ccording to the Texas
D epartment of S tate H ealth S ervices , the incident of food-bor ne illnes s in Texas from foods including
produce hav e s piked significantly and have remained in a high range compar ed with other s tates since
2012. Mor eov er, Texas s tate health officials hav e r ecently w arned of addional potenal dangers of
foodborne illnes s in the s tate. M any of thes e dangers can be prevented or decreased by proper and s afe
handling by food s ervice establis hments .
L ike many other municipalies in C ollin C ounty, Texas , the C ity r elies on the C ollin C ounty D evelopment
S ervices D epartment (the “D epartment ”) to conduct health inspecons of food s er vice establis hments
within the City. The D epartment periodically s upplies the C ity ’s P lanning D epartment w ith r es ults of s uch
service inspecons but there is cur rently no readily av ailable s our ce of this informaon for the public to
access on the internet. Making this informaon available for public acces s on the internet is intended to
encourage heightened food-s afety and handling pracces by food s ervice es tablis hments w ithin the City
and is consistent w ith the City ’s s trategic goals of transparency, cus tomer focus and innov aon. S taff
recommends that the C ity C ouncil delegate to the C ity Manager the tas k of s e9ng forth pr ocedur es and
methods to publis h on the City ’s webs ite the food s erv ice establis hment ins pecon health s cor es reported
to the C ity by the D epartment. The resoluon includes the s pecifics of how this delegaon would be
accomplished.
S TAF F RE C O M M E ND AT I O N:
Approve a resolution regarding the posting of f ood service establishment inspection health scores
on the City's website.
AT TAC HM E NT S :
Description Upload Date Type
F ood Health Scores Resolution 3/22/2018 Resolution
CITY OF ANNA, TEXAS RESOLUTION NO. ____ PAGE 1
CITY OF ANNA, TEXAS
RESOLUTION NO. ___________
A RESOLUTION OF THE CITY OF ANNA, TEXAS, AUTHORIZING INTERNET
WEBSITE POSTING OF COLLIN COUNTY DEVELOPMENT SERVICES
INSPECTION SCORES FOR FOOD SERVICE ESTABLISHMENTS
WHEREAS, the City of Anna, Texas (the “City”) is interested in furthering the general
public’s awareness of information that impacts public health and safety; and,
WHEREAS, the Federal government estimates that there are about 48 million cases of
foodborne illness annually—the equivalent of sickening one in six Americans each year;
and,
WHEREAS, each year these illnesses result in an estimated 128,000 hospitalizations
and 3,000 deaths; and,
WHEREAS, according to the Texas Department of State Health Services, the incident
of food-borne illness in Texas from foods including produce have spiked significantly
and have remained in a high range compared with other states since 2012; and
WHEREAS, Texas state health officials have recently warned of additional potential
dangers of foodborne illness in the state and many of these dangers can be prevented
or decreased by proper and safe handling by food service establishments; and,
WHEREAS, like many other municipalities in Collin County, Texas, the City relies on the
Collin County Development Services Department (the “Department”) to conduct health
inspections of food service establishments within the City; and,
WHEREAS, the Department periodically supplies the results of such food service
inspections to the City but there is currently no readily available source of this
information for the public to access on the internet; and,
WHEREAS, the strategic goals of the City recently reaffirmed by the City Council
include transparency, customer focus, and innovation; and,
WHEREAS, the City Council finds that these goals are served by making important
health and safety information more accessible to its residents and the public; and,
WHEREAS, making this information available for public access on the internet is
intended to encourage heightened food-safety and handling practices by food service
establishments within the City; and,
WHEREAS, the City Council desires to delegate to the City Manager the task of setting
forth procedures and methods to publish on the City’s website the food service
establishment inspection health scores reported to the City by the Department;
CITY OF ANNA, TEXAS RESOLUTION NO. ____ PAGE 2
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Publication of Food Service Establishment Health Scores.
The City Council hereby delegates the task of publishing on the City’s internet website
in a readily accessible area and format a concise listing of all current overall scores of
food service establishments reported by the Department to the City and to periodically
update the publication of said scores as updates are provided to the City by the
Department. The food service establishments included in the listing shall be listed in
alphabetical order. The webpage shall include reference to contact information for the
Department for submittal of questions or concerns. The City Manager shall delegate
these matters to be accomplished by appropriate City staff using procedures and
methods best suited to attain the goals and desires of the City Council as set forth
herein.
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this the
27th day of March 2018.
ATTEST: APPROVED:
________________________ _________________________
City Secretary, Carrie L. Smith Mayor, Nate Pike