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HomeMy WebLinkAbout2018-04-10 Work Session & Regular Meeting PacketAGENDA City Council Work Session THE CITY OF Anna Tuesday, April 10, 2018 @ 6:30 P M Anna City Hall, Council Chambers 111 N. Powell Parkway, Anna, Texas 75409 The City Council of the City of Anna will meet in Work Session at 6:30 PM, on April 10, 2018, at the Anna City Hall, Located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order, Roll Call and Establishment of Quorum 2. Briefing/Discussion regarding the FY 2019 Budget Calendar (Dana Thornhill) 3. Briefing/Discussion regarding Municipal Facilities. (Bill Shipp) 4. Briefing/Discussion regarding GovHR - Proposal. (Bill Shipp) 5. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements b. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code; code enforcement action (Tex. Gov't Code §551.071); C. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); City Attorney Annual Review, City Manager d. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); discuss lease of property held by Economic Development Corporation; possible incentive agreements with commercial property developers; pending negotiations on development agreements. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 6. Consider/Discuss/Action on any items listed on any agenda —work session, regular meeting, or closed session —that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. (If there is no need to address any other such agenda item, the Mayor shall adjourn this meeting). 7. Adjourn. There being no further business before the Council, we will consider this meeting adjourned at p.m. This is to certify that I, Carrie L. Smith, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m. on April 6, 2018. Carrie L. Smith, City Secretary 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. AGENDA Regular City Council Meeting Tuesday, April 10, 2018 @ 7:30 PM A nna City Hall, Council Chambers 111 N. P owell P arkway, Anna, Texas 75409 T he City Council of the C ity of Anna will meet in Regular Session at 7:30 P M, on A pril 10, 2018, at the Anna C ity Hall, L ocated at 111 North Powell P arkway (Hwy 5), to consider the following items. Welcome to the City Council Meeting. Please sign the Sign-In-Sheet as a record of attendance. If you wi sh to speak on an open-session agenda i tem, please fill out the Opinion/Speaker Registration Form and turn it in to the Ci ty Secretary before the meeting starts. 1.Call to Order, Roll Call and Establishment of Quorum. 2.I nvocation and P ledge of A llegiance. 3.Citizen Comments. Citizens are allowed three mi nutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual informati on in response to a citizen's inquiry or to reci te existing poli cy i n response to the inquiry. 4.Receive reports from Staff or the City Council about items of community interest. Items of communi ty i nterest include: expressions of thanks, congratulations, or condolence; i nformation regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or publ ic empl oyment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or communi ty event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. 5.Consent I tems. These items consist of non-controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a.Approve Council Minutes for March 27, 2018. (City S ecretary) a b.Review minutes of the P lanning and Z oning meeting for March 5, 2018. (Maurice Schwanke) a c.Review Quarterly I nvestment Report (Dana Thornhill) a d.Approve a Resolution authorizing the Mayor to execute an I nterlocal Agreement with Collin County for road maintenance. a e.Approve a R esolution approving the "Treasured Vessels" Development Plat. (Maurice Schwanke) a f.Approved a Resolution approving the "Roper Auto Repair & Retail Center" site and landscape plans located at 916 W W hite St. (Maurice S chwanke) a g.Approve a R esolution approving the "Mudpies A ddition L ot 1R and L ot 2" final plat. (Maurice Schwanke) a h.Approve a Resolution approving the “Bartolome” f inal plat. (Maurice Schwanke) a i.Consider/Discuss/A ction approving a R esolution approving the "O ne Anna Two Addition" preliminary plat. (Maurice Schwanke) a 6.Consider/Discuss/Action on an Ordinance authorizing the issuance and sale of City of Anna, Texas, Combination Tax and Revenue Certificates of Obligation, Series 2018; levying an annual ad valorem tax and providing for the security for and payment of said Certificates; approving the official statement; providing an effective date; and enacting other provisions relating to the subject. (Dana T hornhill) a 7.P ublic Hearing on a voluntary annexation of a 10.144 acre tract of land located in the Grandison S tark Survey, A bstract No. 798. (Maurice S chwanke) a 8.Discuss/Consider/Act on a Resolution authorizing the City Manager to enter into a professional services agreement with GovHR US A f or recruitment of a Chief of P olice with an option for recruitment of a City Manager. a 9.Consider/Discuss/Action on a resolution approving the Natural Springs Park land swap. a 10.Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute a contract with Highway 19 Construction, L L C to construct driveway and parking facilities at Natural Springs P ark. (Maurice Schwanke) a 11.Consider/Discuss/Action on a Resolution authorizing the C ity Manager to enter an agreement with P M A M Corporation, a third-party false alarm management company. (Chief Caponera) a 12.Consider/Discuss/Action regarding a R esolution authorizing the C ity Manager to execute an engineering task order with Birkhoff, Hendricks & Carter, L L P f or the US 75 Utility Relocation P roject - Phase 2. (J oseph J ohnson) a 13.Consider/Discuss/Action regarding a R esolution authorizing the C ity Manager to execute an engineering task order with Birkhoff, Hendricks & Carter, L L P f or the E ast-West Collector Road Project. (J oseph J ohnson) a 14.Consider/Discuss/Action regarding a R esolution authorizing the C ity Manager to execute an engineering task order with Birkhoff, Hendricks & Carter, L L P f or the E ast-West Collector Water L ine Project. (J oseph J ohnson) a 15.Consider/Discuss/Action on an O rdinance amending the Alarm F ee Structure. (Chief Caponera) a 16.Consider/Discuss/Action on an Ordinance amending the F Y 2018 annual budget. (Dana Thornhill) a 17.Consider/Discuss/Action appointing 2 Neighborhood Design A dvisory Committee members by Councilman B eazley and accepting other resignations and appointments as necessary. (City S ecretary) a 18.C L O S E D S E S S I O N (E X C E P T I O NS ) Under Tex. Gov't Code Chapter 551, the City Counci l may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a.Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov’t Code §551.072); city facilities; acquisition of easements a b.Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of P rofessional C onduct of the S tate B ar of Texas clearly conflicts with Chapter 551 of the Government Code; code enforcement action (Tex. Gov’t Code §551.071); a c.Discuss or deliberate personnel matters (Tex. Gov’t C ode §551.074); City Attorney A nnual Review, City Manager a d.Discuss or deliberate E conomic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the C ity is conducting economic development negotiations; or (2) To deliberate the offer of a f inancial or other incentive to a business prospect described by subdivision (1). (Tex. Gov’t Code §551.087); discuss lease of property held by E conomic D evelopment C orporation; possible incentive agreements with commercial property developers; pending negotiations on development agreements. a The Council f urther reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings A ct. 19.Consider/Discuss/Action on any items listed on any agenda—work session, regular meeting, or closed session—that is duly posted by the C ity of A nna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. (I f there is no need to address any other such agenda item, the Mayor shall adjourn this meeting). 20.A djourn. There being no f urther business bef ore the Council, we will consider this meeting adjourned at ___________ p.m. T his is to certify that I , Carrie L . S mith, City S ecretary, posted this agenda at a place readily accessible to the public at the A nna C ity Hall and on the City Hall bulletin board at or before 5:00 p.m. on A pril 6, 2018 ___________________________________ Carrie L . S mith, City Secretary 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session c oncerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working day s prior to the meeting so that appropriate arrangements can be made. THE CITY OF AiAtia AGENDA ITEM: Item No. 2. City Council Agenda Staff Report Meeting Date: 4/10/2018 Briefing/Discussion regarding the FY 2019 Budget Calendar (Dana Thornhill) SUMMARY: Staff will update the Council on the FY 2019 Budget Calendar and address questions or comments from the City Council on the proposed Budget Calendar. STAFF RECOMMENDATION: ATTACHMENTS: Description Upload Date Type Budget Calendar 4/6/2018 Staff Report APR ©©0©W 2 3 4 9 10 11 116 17 18 23 24 25 30 JUN ©©0©I FY 19 Budget Calendar == 13 - Submit 5 year CIP to City Manager 5 6 20 - Departmental FY 18 budget projections due 12 13 23- Read only status in budgeting program 19 20 30 City Manager and Finance Department to meet 26 27 with Department Directors to discuss proposals 1 3 4 5 6 7 8 10 11F121 13 14 15 17 18 19 20 21 22 24 25 F26 27 28 29 MAY 1-14 City Manager and Finance Department to meet with Department Directors to discuss proposals 8 - Council Workshop -Preliminary Revenue Estimates 22 - Review Draft Admin Budgets, Public Safety & Courts JUL 12 - Council Workshop -Draft Draft Planning, Streets, & Park Budgets ©© �© 24 - City Council Regular Meeting -Resolution of Date, 26 - Council Workshop -Draft Water, Sewer & UB Budgets 2 73r5 6 Time, and Place of Public Hearing on the Budget 1-30 City Manager and Finance Department to refine budget 91 12 13 25 - Chief Appraiser deadline to certify appraisal rolls proposals and produce working draft of the budget 16 17 18 19 20 23 F24 F251 26 27 30 31 AUG SEP ©©E© 9 - Publish Notice of Public Hearing on Budget 1 2 3 14 - City Council -Present Draft Budget/Vote on Max Tax Rate 5 6 7 8 9 10 15 - Draft Budget available for Public Review on City Website 3 4 5 6 ❑7 2 13 14 15 16 17 16 - Publish Notice of Public Hearing on Budget/Tax Rate 10 11 12 13 14 10 20 21 22 23 24 16 - County Publishes Notice of 2016 Tax Year Rates 17 18 19 20 21 26 27 28 29 30 31 24 - 72 hr. open meeting notice-Budget/Tax Rate 24 25 26 27 28 28 - Council -Public Hearing on Budget/1st Hearing on Tax Rate 30 - Publish Notice of 2nd Public Hearing on Proposed Tax Rate 30 - 72 hr. open meetinq notice - Tax Rate Dates are Subject to Change " Holidays are in RED, Staff dates are in BLUE, Council dates are in GRAY, Publishing dates are in GREEN 4- Special Meeting-2nd Hearing on Tax Rate 7 - 72 hr. open meeting notice - Budget/Tax Rate 11 - City Council -Adopt Budget and Tax Rate and ratify if needed 12 - Make all necessary website postings THE CITY OF Minna AGENDA ITEM: Briefing/Discussion regarding Municipal Facilities. (Bill Shipp) SUMMARY: STAFF RECOMMENDATION: Item No. 3. City Council Agenda Staff Report Meeting Date: 4/10/2018 THE CITY OF AiAtia AGENDA ITEM: Briefing/Discussion regarding GovHR - Proposal. (Bill Shipp) SUMMARY: STAFF RECOMMENDATION: ATTACHMENTS: Description Proposal Item No. 4. City Council Agenda Staff Report Meeting Date: 4/10/2018 Upload Date Type 4/6/2018 Backup Material THE CITY OF ANNA, TEXAS PROPOSAL FOR EXECUTIVE SEARCH SERVICES CHIEF OF POLICE and CITY MANAGER March 23, 2018 GovHRUSA GovTempsUSA Principal Contact Person: Heidi Voorhees hvoorheesggovhrusa.com 847.380.3243 630 Dundee Road, Suite 130, Northbrook, IL 60062 Local: 847.380.3240 Toll Free: 855.68GovHR (855.684.6847) Fax: 866.401.3100 GovHRUSA.com EXECUTIVE RECRUITMENT INTERIM STAFFING MANAGEMENT AND HUMAN RESOURCE CONSULTING GovHR USA GovTemps USA TABLE OF CONTENTS Cover letter Page Methodology and Scope of Work 1-4 Successful Director-Level/Executive Placements 4-5 GovHR Expertise and References 5-6 Sample Recruitment Brochures 6 Professional Consultants Assigned 7 Conflict of Interest Statement 7 Cost Proposal and Payment Terms 8-9 Firm Philosophy 9 GovHR Guarantee 9 - 10 Consultant Biographies 11 — 14 Enclosures: List of Clients by Position Sample Recruitment Brochures GovHR Organizational Chart GovHR USA 2 GowHRUSA GovTempsUSA March 23, 2018 Ms. Stephanie Beitelschies Human Resources Manager City of Anna 111 North Powell Parkway Anna, TX 75409 Dear Ms. Beitelschies: Thank you for the opportunity to provide you with a proposal for the Chief of Police recruitment and selection process for the City of Anna, with an option to add the recruitment of a City Manager within six months. GovHR USA ("GovHR") prides itself on a tailored, personal approach to executive recruitment and selection, able to adapt to your specific requirements for the position. GovHR is a public management consulting firm serving municipal clients and other public -sector entities on a national basis. Our headquarters offices are in Northbrook, Illinois. We are a certified Female Business Enterprise in the State of Illinois and work exclusively in the public sector. GovHR offers customized executive recruitment services and completes other management studies and consulting projects for communities. The firm has a total of twenty-seven consultants, both generalists and specialists (public safety, public works, finance, parks, etc.), who are based in Arizona, Florida, Illinois, Indiana, Michigan, and Wisconsin, as well as five reference specialists and eight support staff. Our consultants are experienced executive recruiters who have conducted over 600 recruitments, working with cities, counties, special districts and other governmental entities of all sizes throughout the country. In addition, we have held leadership positions within local government, giving us an understanding of the complexities and challenges facing today's public -sector leaders. GovHR Vice Presidents Joe De Lopez and Lee McCann would be responsible for the Police Chief recruitment, and either myself or Vice President Sarah McKee would most likely be responsible for the City Manager recruitment, depending on our workloads at the time the City decides to begin that search. My biography and those of the other three consultants are included with the Proposal. We believe we have provided you with a comprehensive proposal; however, if you would like a service that you do not see in our proposal, please let us know. We can most likely accommodate your request. We look forward to hearing from you and hope to have the opportunity to work with you on both the Police Chief and City Manager recruitments. Sincerely, Heidi J. Voorhees President GovHR USA 630 Dundee Road, Suite 130, Northbrook, IL 60062 Local: 847.380.3240 Toll Free: 855.68GovHR (855.684,6847) Fax: 866.401.3100 GovHRUSA.COm EXECUTIVE RECRUITMENT INTERIM STAFFING MANAGEMENT AND HUMAN RESOURCE CONSULTING ril GovHRUSA GovTempsUSA CITY OF ANNA, TEXAS PROPOSAL FOR EXECUTIVE SEARCH SERVICES POLICE CHIEF AND CITY MANAGER March 23, 2018 Thank you for the opportunity to provide you with a proposal for the Chief of Police recruitment and selection process for the City of Anna, with an option to add the recruitment of a City Manager within six months, GovHR USA ("GovHR") prides itself on a tailored, personal approach to executive recruitment and selection, able to adapt to your specific requirements for the position. Methodology/Scope of Work A typical recruitment and selection process takes approximately 175 hours to conduct. At least 50 hours of this time is administrative, including advertisement placement, reference interviews, and due diligence on candidates. We believe our experience and ability to professionally administer your recruitment will provide you with a diverse pool of highly qualified candidates for your Police Chief/City Manager search. GovHR clients are informed of the progress of a recruitment throughout the entire process. We are always available by mobile phone or email should you have a question or need information about the recruitment. GovHR suggests the following approach to your recruitment, subject to your requests for modification Phase I — Position Assessment, Position Announcement and Brochure Development Phase I will include the following steps: ➢ One-on-one or group interviews will be conducted with elected officials, appointed officials, staff, business community representatives and any other stakeholders identified by the client to develop our Recruitment Brochure. The Proposal assumes up to two full days and one night depending upon the client's needs. We can also utilize dedicated email and surveys to obtain feedback from stakeholder groups. Previous clients have invited community leaders to meetings with our consultants; other clients have developed surveys for the community or organization; and some clients request we use a combination of these methods to fully understand community and organizational needs and expectations for the next Chief of Police (or City Manager). We will work closely with you on the format that best meets your needs. ➢ Development of a Position Announcement. ➢ Development of a detailed Recruitment Brochure for your review and approval. ➢ Agreement on a detailed Recruitment Timetable — a typical recruitment takes 90 days from the time you sign the contract until you are ready to appoint the finalist candidate. Phase II — Advertising, Candidate Recruitment and Outreach We make extensive use of social media as well as traditional outreach methods to ensure a diverse and highly qualified pool of candidates. In addition, our website is well known in the local government industry — we typically have 5,000 visits to our website each month. Finally, we develop a database customized to your recruitment and can do an email blast to thousands of potential candidates. 630 Dundee Road, Suite 130, Northbrook, Illinois 60062 Local:847.380.3240 Fax:866.401.3100 GovHRUSA.COm EXECUTIVE RECRUITMENT • INTERIM STAFFING • MANAGEMENT AND HUMAN RESOURCE CONSULTING GovHRUSA GovTe ps USA Phase II will include the following steps: Page 2 ➢ Placement of the Position Announcement in appropriate professional online publications. In addition to public sector publications and websites, outreach will include Linkedln and other private sector resources. We can provide the City Council with a list of where we intend to place the position announcement, if requested. ➢ The development of a database of potential candidates from across the country unique to the position and to the City of Anna, focusing on the leadership and management skills identified in Phase I as well as size of organization, and experience in addressing challenges and opportunities also outlined in Phase I. This database can range from several hundred to thousands of names depending on the parameters established for the outreach. Outreach will be done in person, and through e-mail and telephone contacts. GovHR consultants have extensive knowledge of the municipal government industry and will personally identify and contact potential candidates. With more than 600 collective years of municipal and consulting experience among our consultants, we often have inside knowledge about candidates. Phase III — Candidate Evaluation and Screening Phase III will include the following steps: ➢ Review and evaluation of candidates' credentials considering the criteria outlined in the Recruitment Brochure. Candidates will be interviewed by skype or facetime to fully grasp their qualifications, experience and interpersonal skills. The interviews include asking specific questions about their experiences and skill sets as well as asking questions specific to the Chief of Police/City Manager. We will ask follow up questions and probe specific areas. By utilizing skype or facetime we will have an assessment of their verbal skills and their level of energy for and interest in the position. ➢ Formal and informal references and an internet/social media search of each candidate will be conducted to further verify candidates' abilities, work ethic, management and leadership skills, analytical skills, interpersonal skills, ability to interact with the media, and any areas identified for improvement. ➢ All resumes will be acknowledged and contacts and inquiries from candidates will be personally handled by GovHR, ensuring that the City of Anna's process is professional and well regarded by all who participate. Phase IV — Presentation of Recommended Candidates Phase IV will include the following steps: ➢ GovHR will prepare a Recruitment Report that presents the credentials of those candidates most qualified for the position. You will advise us of the number of reports you will need for the individuals involved in this phase of the recruitment and selection process. We provide a binder which contains the candidate's cover letter and resume. In addition, we prepare a "mini" resume for each candidate, so that each candidate's credentials are presented in a uniform way. GovHR will provide you with a log of all candidates who applied. You may also review all the resumes, if requested. ➢ GovHR will meet with you on -site to review the Recruitment Report and expand upon the information provided. The report will arrive two to three days in advance of the meeting, giving you the opportunity to fully review it. In addition to the written report, we will spend 2 to 3 hours GovHRUSA Go Te p,USA Page 3 discussing the candidates by reviewing their skype interviews and providing excerpts from the references we will have conducted on the individuals. Phase V —Interviewing Process Phase V will include the following steps: ➢ After the Recruitment Report is presented, the Interviewing Process will be finalized including the discussion of any specific components you deem appropriate, such as a writing sample or oral presentation. ➢ GovHR will develop the first and second round interview questions for your review and comment. GovHR will provide you with interview books that include the credentials each candidate submits, a set of questions with room for interviewers to make notes, and evaluation sheets to assist interviewers in assessing the candidate's skills and abilities. ➢ GovHR will work with you to develop an interview schedule for the candidates, coordinating travel and accommodations. In addition to a structured interview with the City, the schedule will incorporate a tour of Anna's facilities and interviews with senior staff, if the City so desires. ➢ Once candidates for interview are selected, additional references will be contacted, along with verification of educational credentials, criminal court, credit, and motor vehicle and records checks. ➢ GovHR recommends a two-step interviewing process with (typically) five or six candidates interviewed in the first round. Following this round, we strongly suggest that two or three candidates are selected for second round interviews. Again, we will prepare a second round of interview questions and an evaluation sheet. ➢ GovHR consultants will be present for all the interviews, serving as a resource and facilitator. Phase VI — Appointment of Candidate ➢ GovHR will assist you as much as you request with the salary and benefit negotiations and drafting of an employment agreement, if appropriate. ➢ GovHR will notify all applicants of the final appointment, providing professional background information on the successful candidate. Optional Assessment Center If desired, GovHR will perform an Assessment Center for candidates selected for interview as part of the selection process. An Assessment Center is a very useful tool for evaluating the strengths, weaknesses and skills and abilities of the City of Anna's next Chief of Police or City Manager. GovHR consultants will prepare all the related documents and scoring sheets for a choice of any of three (3) of the following exercises to be completed on the Assessment Center day: • In -Basket Exercise • Written/Oral Presentation Exercise • Leaderless Group Exercise • Structured Interview • Budget Analysis Exercise • Personnel Issues Exercise • Other exercise of the Client's choosing GovHR USA Go,Tempsusn Leadership/Personality Assessments Page 4 GovHR has experience working with a wide variety of leadership and personality assessment tools, depending on the qualities and experiences the client is seeking in their candidates. These include but are not limited to Luminaspark, Caliper, DISC and others. Typically these tools cost $300 per candidate to administer. This fee is not included in our proposal. Optional 360° Evaluation As a service to the City of Anna, we offer the option to provide you with a proposal for a 360' performance evaluation for the appointed Police Chief or City Manager at about six months into his or her employment. This evaluation will include seeking feedback from both Elected Officials and Department Directors, along with any other constituent the City feels would be relevant and beneficial. This input will be obtained on a confidential basis with comments known only to the consultant. If you are interested in this option, GovHR USA will prepare a proposal for this service. Recr"itment Schedule A detailed recruitment schedule will be provided in Phase I. The recruitment and selection process typically takes 90 days from the time the contract is signed until the candidate is appointed. We can work with you on a shorter process, should you so desire. Our typical recruitment process includes the following milestones and deliverables: ➢ Weeks 1 - 2 On -site interviews of City officials and staff, development and approval of recruitment brochure Deliverable: recruitment brochure ➢ Weeks 3 - 8 Placement of professional announcements; candidate identification, screening, interview and evaluation by consultant ➢ Week 9 Consultant recommendation to the City Council of qualified candidates Deliverable: recruitment report ➢ Week 10 Selection of candidate finalists by the Council; additional background and reference checks, report preparation and presentation Deliverable: interview reports including suggested questions and evaluation sheets ➢ Weeks 11-12 Interviews of selected finalist candidates; Council recommendation of final candidate; negotiation, offer, acceptance and appointment Successful Director-Level/Executive Position Placements GovHR has conducted 344 executive recruitments in the past 5 years, including more than 40 Police Chiefs and over 125 top Manager positions (City Manager, Village Manager, etc.). A list of clients by position is attached to this Proposal. We are currently working on executive searches in California, Connecticut, Delaware, Illinois, Pennsylvania, South Carolina, Texas and Wisconsin, including a Police Chief search in Lincolnwood, Illinois (pop. 12,900) and City Manager searches in Meriden, Connecticut; Newark, Delaware; and Bloomington, Illinois. GovHR USA Go Te p,USA Page 5 We are extensively involved in organizations that support and promote the advancement of women and minorities in local government, including but not limited to ICMA, National Forum for Black Public Administrators, the International Hispanic Network, Women Leading Government and others. In addition to traditional outreach methods, we have personal knowledge of candidates across the country due to our involvement in these organizations. We also make extensive use of social media and websites to ensure a wide net is cast for candidates, resulting in a diverse pool. Of the 363 executive level placements we made in the years 2011 — 2016, 80 of those, or 22%, were women and minorities. We do not have final statistics yet for our 2017 recruitments. GovHR Expertise GovHR is a public management consulting firm serving municipal clients and other public -sector entities on a national basis. Our headquarters offices are in Northbrook, Illinois. We are a certified Female Business Enterprise in the State of Illinois and work exclusively in the public sector. GovHR offers customized executive recruitment services and completes other management studies and consulting projects for communities. Please note the following key qualifications of our firm: ➢ Since our establishment in 2009, our consultants have conducted hundreds of recruitments in 24 states, with an increase in business of at least 30% each year. Twenty-eight (28%) of our clients are repeat clients, the best indicator of satisfaction with our services. ➢ Surveys of our clients show that 94% rate their overall experience with our firm as Outstanding and indicate that they plan to use our services or highly recommend us in the future. ➢ Our state of the art processes, including extensive use of social media for candidate outreach and skype interviews with potential finalist candidates, ensure a successful recruitment for your organization. ➢ Our high quality, thorough Recruitment Brochure reflects the knowledge we will have about your community and your organization and will provide important information to potential candidates. ➢ The firm has a total of twenty-seven consultants, both generalists and specialists (public safety, public works, finance, parks, etc.), who are based in Arizona, Florida, Illinois, Indiana, Michigan, and Wisconsin, as well as five reference specialists and eight support staff. Our consultants are experienced executive recruiters who have conducted over 600 recruitments, working with cities, counties, special districts and other governmental entities of all sizes throughout the country. In addition, we have held leadership positions within local government, giving us an understanding of the complexities and challenges facing today's public -sector leaders. GovHR is led by Heidi Voorhees, President, and Joellen Earl, Chief Executive Officer. Ms. Voorhees previously spent 8 years with the nationally recognized public -sector consulting firm, The PAR Group, and was President of The PAR Group from 2006 — 2009. Ms. Voorhees has conducted more than 250 recruitments in her management consulting career, with many of her clients repeat clients, attesting to the high quality of work performed for them. In addition to her 12 years of executive recruitment and management consulting experience, Ms. Voorhees has 19 years of local government leadership and management service, with ten years as the Village Manager for the Village of Wilmette. Ms. Earl is a seasoned manager, with expertise in public sector human resources management. She has held positions from Human Resources Director and Administrative Services Director to Assistant Town Manager and Assistant County Manager. Ms. Earl has worked in forms of government ranging from Open Town Meeting to Council -Manager and has supervised all municipal and county departments ranging from Public Safety and Public Works to Mental Health and Social Services. GovHR USA G-T-p,USA List of Similar Projects and References The following references can speak to the quality of service provided by GovHR: Allegheny County, Pennsylvania (Police Superintendent/2016) - De Lopez William McKain, County Manager 436 Grant Street Pittsburgh, PA 15219 Telephone: 412-350-6968 William. mckain(aD-alleg henycounty.us River Falls, Wisconsin (Chief of Police/2015) - McCann/De Lopez Karen Bergstrom, Human Resources Director 222 Lewis Street River Falls, WI 54022 Telephone 715-426-3444 kbergstrom(cD-rfVillage.org St. John, Indiana (Chief of Police/2015) - McCann/De Lopez Stephen Kil, Town Manager 10955 W. 93,d Ave. St. John, IN 46373 Telephone 219-365-6465 skit anstlohnin.com Normal, IL (City Manager, 2017/18) — Heidi Voorhees Mayor Chris Coos Town of Normal 11 Uptown Circle Normal, IL 61761 309-454-9503 mayorCa)normal.org Morgantown (City Manager, 2016) — Sarah McKee Marti Shamberger Mayor, City of Morgantown 389 Spruce Street Morgantown, WV 26505 304-284-7405 mshamberger(a-morgantownwv.gov Ferguson, Missouri (City Manager, 2015) — Joellen Earl and Heidi Voorhees Mayor James Knowles 110 Church Street Ferguson, MO 63135 jknowles(a(),fergusoncity.com 314-521-7721 Sample Recruitment Brochures Page 6 Recruitment Brochures from the West Central Consolidated Communications Executive Director search (2016) and the Normal, Illinois City Manager search (2017) are included with this Proposal. We have also included a brochure from the Police Chief recruitment that is currently in progress in Lincolnwood, Illinois. GovHR USA GovTemSUSA Professionals Assigned Page 7 GovHR Vice Presidents Lee McCann and Joe De Lopez will be responsible for your Chief of Police recruitment and selection process. Mr. McCann and Mr. De Lopez each have long careers in public safety, and have also conducted numerous recruitments for Police Chiefs and other public safety personnel since becoming Consultants with GovHR. Mr. De Lopez and Mr. McCann are currently working on the Police Chief recruitment for Lincolnwood, Illinois. Some other recent clients include Northbrook, Illinois (Chief of Police/2017), Vernon Hills, Illinois (Chief of Police/2017), McCandless, Pennsylvania (Chief of Police/2016), Beloit, Wisconsin (Chief of Police/2016) and River Falls, Wisconsin (Chief of Police/2015). Mr. De Lopez and Mr. McCann will be supported by a home office Recruitment Coordinator and a Reference Specialist who will be responsible for the administrative work such as advertisement placement, reference interviews and due diligence on candidates. The remainder of the work (outlined above in the Methodology/Scope of Services) will be performed by Mr. De Lopez and Mr. McCann. Resumes for Mr. De Lopez and Mr. McCann are attached to this Proposal. Their contact information is: Lee McCann Joe De Lopez Telephone: 847-918-4637 Telephone 773-512-2800 Imccann(a-)govhrusa.com IdelopezCa?govhrusa.com Heidi Voorhees or Sarah McKee would most likely conduct the City Manager recruitment, and their resumes are also attached. Ms. Voorhees has led more than 250 recruitments for local government entities across the country and takes pride in facilitating a tailored, thorough process that gives elected and appointed officials the tools they need to make critical personnel decisions. She is currently working on several executive recruitments in Connecticut, Illinois, North Carolina, Texas and Wisconsin, and recently completed successful recruitments for the LaGrange, Illinois City Manager and the Woodridge, Illinois Village Administrator. Ms. McKee has extensive experience as a local government manager and in non-profit management. She is known for her ability to create a harmonious work environment and for inspiring people to reach beyond their own preconceived expectations to achieve more. She has conducted recruitments for a variety of positions including, City Manager/Administrator, Public Works Director, Fire Chief, Human Resource Director, Building Director, Bridge and Road Director and non-profit Executive Director in various states including Illinois, Indiana, North Carolina, West Virginia and Colorado. She has also been involved in studies related to organizational structure/development and strategic planning. An organization chart is included with this Proposal. Conflicts of Interest GovHR is not aware of any obligations that pose a conflict of interest or prevent it from working with the City on these recruitments. HR USA GovTempsUSA Summary of Costs (per recruitment) Recruitment Fee: 1 st Recruitment 2nd Recruitment Recruitment Expenses: (not to exceed) 1st Recruitment 2nd Recruitment ➢ Expenses include consultant travel, postage/shipping, telephone, support services, candidate due diligence efforts. copying etc. Advertising: *Advertising costs over $2,500 will be placed only with client approval. If less than $2,500, Client is billed only for actual cost. Total: Page 8 Price $14,000 $13,000 6,000 5,000 2, 500* (each recruitment) 1st Recruitment $22,500** 2ND Recruitment $20,500** **This fee does not include travel and accommodations for candidates interviewed. Recruitment brochures are produced as electronic files. Printed brochures can be provided, if requested, for an additional cost of $900. The above cost proposal is predicated on four consultant visits to the City; the first for the recruitment brochure interview process (up to two full days and one night, depending upon the client's needs; if additional days are needed they will be billed at $500 per half day and $950 for a full day, plus additional hotel charges, if required); the second to present recommended candidates; and the third and fourth for the candidate interview process (second round interviews are often scheduled a week or so following the first round interviews). Any additional consultant visits requested by the City will be billed at $125/hour; $500 for a half day and $950 for a full day. The additional visits may also result in an increase in the travel expenses and those expenses will be billed to the client. Any additional services requested by the Client that are not included in the above will be charged at the rate of $125, or as otherwise agreed. Optional Assessment Center Fee: $6,000* *The fee for the Assessment Center is $6,000. The fee assumes that the Assessment Center will be held on one day and be limited to no more than five candidates. For each additional candidate, the fee will increase by $750. The fee includes the preparation and cost of the Assessment Center material, and a written report outlining the findings of the Assessment Center as reported by the Assessors. We will assist the City of Anna in selecting three (3) professionals from outside the organization to serve as Assessors in evaluating each GovHR USA Go TempsUS4 Page 9 candidate's strengths and weaknesses. The City will be responsible for paying a $500 stipend to each Assessor (and possibly mileage for the assessors). The Assessment Center fee does not include lodging, travel and meal expenses for the GovHR facilitator(s) to be on -site for the Assessment Center. Actual expenses will be billed in addition to the $6,000. If the City chooses to add the Assessment Center option, the fees and expenses for this will be billed separately. Payment for Fees and Services Professional fees and expenses will be invoiced as follows: 1st Payment: 1/3 of the Recruitment Fee (invoice sent upon acceptance of our proposal). 2"d Payment: 1/3 of the Recruitment Fee and expenses incurred to date (invoice sent following the recommendation of candidates). Final Payment: 1/3 of the Recruitment Fee and all remaining expenses (invoice sent after recruitment is completed). Recruitment expenses and the costs for printing Payment of invoices is due within thirty (30) days payment procedures require 60 days.) Philosophy the Recruitment Brochure will be itemized in detail. of receipt (unless the client advises that its normal Executive search is an important decision -making process for an organization and our primary goal is to provide our client with the information to make the best hiring decision. Our firm's executive recruitment philosophy embraces a professional process of integrity, trust, and respect toward all parties involved, and complete commitment toward meeting the expressed needs and desires of our client. All of our services are handled by principals of the firm who have established and well -regarded reputations in the search field, as well as actual operating experience in the public management fields in which they now consult. Each has impeccable professional credentials and unblemished personal reputations. Keeping both our client and prospective candidates informed on the status of the recruitment on a regular basis is also an important part of our recruitment process. Our work is carried out in an open manner with particular attention given toward seeking out critical factors of a client's organization and governance, and utilizing such information respectfully and discreetly in seeking out candidates who truly have the ability to meet the expectations and needs of the client —working strenuously in developing a fully qualified, "best match" candidate pool for client consideration. Our process includes assistance in the critical final interview and selection phases of the recruitment, and availability to both client and candidate for months following the appointment. Our process was developed and refined over the years to meet the special, and often unique, needs and circumstances facing our local government, public management, and related not -for -profit clients. GovHR Guarantee It is the policy of GovHR to assist our clients until an acceptable candidate is appointed to the position. Therefore, no additional professional fee would be incurred should the City not make a selection from the initial group of recommended candidates and request additional candidates be developed for interview consideration. Additional reimbursable expenses may be incurred should the situation require consultant travel to Anna beyond the planned four visits. Upon appointment of a candidate, GovHR provides the following guarantee: should the selected and appointed candidate, at the request of the City or the employee's own determination, leave the employ of GovHR USA GovTempsUS4 Page 10 the City within the first 12 months of appointment, we will, if desired, conduct one additional recruitment for the cost of expenses and announcements only, if requested to do so within six months of the employee's departure. In addition, in accordance with the policy of our firm as well as established ethics in the executive search industry, we will not actively recruit the placed employees for a period of five years. Why Choose GovHR? We ask you to consider the following as you deliberate ➢ We are a leader in the field of local government recruitment and selection with experience in more than 24 states, in communities ranging in population from 1,000 to 1,000,000. More than 28% of our clients are repeat clients showing a high level of satisfaction with our work. We encourage you to call any of our previous clients. ➢ We are committed to bringing a diverse pool of candidates to your recruitment process. We network extensively with state, city and county management associations, attending more than 20 state and national conferences each year. In addition, we support and attend the meetings of Women Leading Government, the International Hispanic Network, the California Network of Asian Public Administrators, and the National Forum for Black Public Administrators. ➢ We conduct comprehensive due diligence on candidates. Before we recommend a candidate to you, we will have interviewed them via Skype, conducted reference calls, and media and social media searches. Our knowledge of local government ensures that we can ask probing questions that will verify their expertise. ➢ We are your partners in this important process. You are welcome to review all the resumes we receive, and we will share our honest assessment of the candidates. ➢ Our goal is your complete satisfaction. We are committed to working with you until you find the candidate that is the best fit for your position. This proposal will remain in effect for a period of six months from the date of the proposal. ACCEPTED BY THE CITY OF ANNA, TEXAS BY: TITLE: GovHR USA Go Ti p,USA CONSULTANT BIOGRAPHIES Joseph A. De Lopez Vice President Page 11 Joseph A. De Lopez is a Vice President with GovHR USA, and an experienced and professional public safety executive and consultant. He has over 41 years of progressively responsible experience covering the spectrum of police management, to include administration, policy development, training, organizational analysis, security risk assessment, expert witness testimony and executive screening activities. He was formerly the Vice Chancellor for Safety and Security for the City Colleges of Chicago. He was hired by the City Colleges in 2011 to coordinate the centralization and re -organization of the Office of Safety and Security. The City College of Chicago system is comprised of eight primary locations and six satellite locations serving a student population of approximately 120,000. These campuses are located throughout metropolitan Chicago, and are as diverse as the city itself. The Office of Safety and Security provides all the public safety needs of the City College system through the employment of a combination of off -duty and retired members of the Chicago Police Department, the Illinois State Police Department and the Cook County Sheriff's Department. As Vice Chancellor, Mr. De Lopez developed a plan to transition the Office of Safety and Security to a State Certified Police Department. He also implemented procedures to standardize and integrate security technology solutions, and implemented numerous programs and policies to enhance the safety on all of the campuses. Mr. De Lopez also served as the Chief of Police in Winnetka, Illinois, a community of 12,500 residents 14 miles from downtown Chicago along the shores of Lake Michigan. He was hired as Chief in March of 2002. The Winnetka Police Department had a complement of 36 personnel, and a total budget of approximately $6.3 million. The Department has been nationally accredited by the Commission on Accreditation for Law Enforcement Agencies. During his tenure as Chief in Winnetka, De Lopez re -organized the Police Department, enhanced training of his personnel through a collaborative effort with Oakton Community College and the Northeastern Illinois Public Training Academy (NIPSTA), where he served in roles as President, Vice -President and as an Officer of the NIPSTA Foundation. Mr. De Lopez also had a distinguished 31 year career with the Chicago Police Department, rising through the ranks to become Deputy Superintendent. As the Deputy Superintendent of the Bureau of Technical Services for the Chicago Police Department Mr. De Lopez commanded a bureau that was comprised of the police department's Communication Division, Electronics and Motor Maintenance Division, Evidence and Recovered Property Section, and General Support Division. His duties included coordinating police communications issues and needs with the Chicago Office of Emergency Communications, which included the city's Alternate Response Program. Mr. De Lopez has also been qualified as an expert witness in Federal Court for police operations and administrative matters, and has served as a promotional and executive search assessor for the International Association of Chiefs of Police, Metro Dade Police Department, Illinois State Police, Cook County Department of Personnel, and the Chicago Police Department. Professional Education, Training and Instruction, Memberships and Affiliations, Awards and Local Government Professional Background Professional Education 0 Bachelor's degree in Management, University of Illinois at Chicago, IL GovHR USA G-T-pWSl Page 12 • Master's degree in Criminal and Social Justice, Lewis University, IL Training and Instruction • Police Administration at the Traffic Institute of Northwestern University • Senior Management Institute for Police in Boston • Northwestern University's Executive Management Program • City of Chicago Intergovernmental Executive Development Program • Federal Bureau of Investigation Law Enforcement Executive Development Program (LEEDS) Memberships and Affiliations • Former President for Northeastern Illinois Public Safety Training Academy (NIPSTA) • NIPSTA Foundation Board of Directors • International Association of Chiefs of Police • Illinois Association of Chiefs of Police • Illinois Police Association Awards • Numerous Professional, Civic and Community Awards Local Government Professional Background: Over 41 years of police management, administration, policy development, training, expert witness testimony and executive screening activities • Senior Security Consultant, Elert & Associates 2013-Present • Vice Chancellor, City Colleges of Chicago 2011-2013 • Chief of Police, Village of Winnetka, IL 2002-2009 • Deputy Superintendent and various Command Positions, Chicago Police Department 1971-2002 Lee McCann Vice President Lee McCann brings over 36 years of active public safety experience to GovHR USA. He works on executive search and general management consulting projects. Following his honorable discharge from the United States Army, Mr. McCann began his career in local law enforcement as a patrol officer in Evergreen Park, Illinois. He rose through the ranks of that agency, attaining the highest merit position, Lieutenant, in less than ten years. In 1982 he was named Chief of Police in Buffalo Grove, Illinois and served as Chief of Police in Buffalo Grove & Skokie, Illinois for the next 23 years. While serving in Buffalo Grove, he led the police department in becoming one of the first 50 law enforcement agencies in the nation to be accredited. Mr. McCann accepted numerous leadership roles with intergovernmental agencies during his tenure as Chief of Police. He helped found and manage the Lake County (Illinois) Major Crimes Task Force, served as Chairman of the Executive Committee of the Northwest Central Dispatch System and was President of the Northern Illinois Police Crime Laboratory. He was Secretary of the Executive Board of the Northwest Police Academy for ten years, and was also President of the Northern Illinois Police Alarm System - a HR USA GovTempsUSA Page 13 mutual aid organization that provides manpower and other specialized services to member agencies during disaster and other emergency situations. During the five years he served as President of this organization, Mr. McCann oversaw a 100% growth in membership to over 80 law enforcement agencies serving a population of approximately 1,000,000 people. Mr. McCann's consulting experience includes general police management studies, executive search & recruiting assignments, and service as on -site assessment team leader for the Commission on Accreditation for Law Enforcement Agencies since 1987. He also is a member of several professional organizations and has served on the governing boards of civic and charitable organizations such as OMNI Youth Services, United Way and as chairman of the Regional Action Planning Project, a local initiative to suppress street gang activity. Mr. McCann is a graduate of the F.B.I. National Academy, the Illinois Law Enforcement Executive Institute, and Chicago State University. Heidi Voorhees President, GovHR USA Ms. Voorhees has extensive experience in both executive search and general management consulting assignments. She has led more than 240 recruitments for local government entities across the country and takes pride in facilitating a tailored, thorough process that gives elected and appointed officials the tools they need to make critical personnel decisions. Her clients have included Austin, Texas; Lake County Illinois; Evanston, Illinois; Ferguson, Missouri; Fayetteville, North Carolina; and clients in Arizona, Rhode Island, Pennsylvania and Wisconsin. In addition to her 15 years of executive recruitment and management consulting experience, she has 19 years of local government leadership and management service, with the Villages of Wilmette and Schaumburg, Illinois, and the City of Kansas City, Missouri. From 1990 to 2001, Ms. Voorhees served as the Village Manager for Wilmette, Illinois, one of Chicagoland's notable residential suburbs located on the shore of Lake Michigan. During her tenure, Ms. Voorhees focused on delivering high quality services and responsiveness to a recognized interactive community, streamlining administrative and management functions and team building throughout the organization that employed 200 individuals. Under her leadership, the organization developed a collaborative budget process, formalized its long-range capital improvement program, and developed budget and financial policies that led to the achievement of a AAA bond rating for the community. Since leaving the Village of Wilmette in 2001, Ms. Voorhees has been an Adjunct Instructor for the Center for Public Safety located on the campus of Northwestern University. She also instructs law enforcement executives in the Executive Management Program on management, community relations, and organizational culture. Ms. Voorhees has also been an Instructor for the Northwestern University Master's Degree Program in Public Policy and Administration. She is a frequent speaker on recruitment and selection issues and has conducted training programs for the Illinois City and County Management Association, the Ohio City and County Management Association, the American Public Works Association — Chicago Metro Chapter, the Illinois Association of Municipal Management Assistants, the Northern Illinois University Civic Leadership Program, and the Great Lakes Leadership Academy. Ms. Voorhees holds a Master's Degree in Public Affairs from the School of Public and Environmental Affairs at Indiana University, where she was a fellow in the Eli Lilly State and Local Government Fellowship Program. Ms. Voorhees was recognized as the distinguished Alumnus for the School in 1998. She also has a Bachelor of Science degree in Political Science from Illinois State University. GovHR USA GovTcmpSUSA Page 14 Ms. Voorhees has served on the Boards of Directors of numerous professional associations including the Chicago Metropolitan Managers' Association and the Illinois City and County Management Association. For two years, she was the Illinois representative to the ICMA University, the professional development arm of the International City and County Management Association. In 1999, she was selected to participate in the Leadership Greater Chicago Program and has been an active Rotarian for 26 years. Sarah McKee Vice President Sarah McKee has extensive experience as a local government manager and in non-profit management. She is known for her ability to create a harmonious work environment and for inspiring people to reach beyond their own preconceived expectations to achieve more. Sarah has been a manager in Johnstown, OH (5,500) and Rolling Meadows, IL (25,000). While managing in Johnstown, the community saw a 20 percent growth in residential and commercial and Sarah was instrumental in establishing their first comprehensive plan as well as a downtown revitalization plan. She was also expanded their industrial park after the park experienced maximum capacity. During the recession of 2008, she led Rolling Meadows through a workforce reduction which also included an early incentive retirement program as well as a successful re -negotiation of police and fire contracts for additional cost savings to the City. Additionally, she developed a retention and expansion program for the community's commercial and industrial businesses and attracted additional employers to their corporate centers. Sarah also has extensive experience in Public Works Administration. Having served as a solid waste and fleet superintendent prior to being a public works director, she is known for several innovative ideas that have saved millions of dollars in local governments. While serving as the solid waste superintendent in Paducah, KY, she created the first biosolids waste composting facility in the state. In its first year of operation, the City saved approximately $1 M dollars in landfill costs through the diversion of biosolids and yard waste. She was also an instructor in the Kentucky Yard Waste Composting operator certification program and presented at various APWA and SWANA training sessions. Through the ICMA's international program and their cooperation with USAID, Sarah was asked to assist the country of Bulgaria in developing their solid waste management program as they transitioned to the European Union. She spent over seven years developing their program and training their environmental experts as well as assisting in the development of their landfills. In addition to Bulgaria, Sarah has also Beirut, Lebanon in the development of the Economic Development plan. Recently, Sarah expanded her experience into non-profit management. She served as the first Executive Director of the Issaquah Highlands Community Association. Issaquah Highlands is an award winning, large scale master planned, built green urban village located just east of Seattle, WA. The community association is responsible for the governance and management of over 4,000 housing units as well as commercial (including a hospital campus) and retail spaces with 1500 acres of open spaces with 22 parks, soccer fields, dog parks, sport courts and play areas. The Association is charged with maintaining all streetscape, storm water systems including its use as irrigation in streetscapes and parks, management of 9 neighborhoods and 13 supplemental neighborhoods including z-Homes (zero based energy homes). Ms. McKee holds a Master's Degree in Public Administration with an emphasis in organizational management and a Bachelor of Science degree in Business Administration with an emphasis in Management from Murray State University, Murray, KY. THE CITY OF AiAtia AGENDA ITEM: Item No. 9. City Council Agenda Staff Report Meeting Date: 4/10/2018 Consider/Discuss/Action on a resolution approving the Natural Springs Park land swap. SUMMARY: The City has been contemplating a land swap of 1.185 acres that is currently in Natural Springs park for a tract of land that is surrounded on three sides by natural springs park. A proposition was taken to the voters of Anna and approved on May 6, 2017. Since the election, a land exchange agreement was entered into, a site plan contemplating the exchange was approved, a re -plat of the property was approved, and construction plans have been approved. Additionally, the City Council has approved a revised concept plan for Natural Springs Park that was recommended by the Anna Parks Board that contemplated the land swap (attached). As such, the approval of the attached resolution is the final ratification of the land swap before the actual closing and transferring of the property. Attached is also a depiction of the land swap and other improvements that have or are occurring. As part of the land swap the developer will be constructing the cross access from the parking lot of Autozone to the median opening to the east ($86,000 value plus pond crossing) as well as a concrete drive on the western side of the pond providing improved access to NSP. STAFF RECOMMENDATION: Approval of the resolution approving the land swap of 1.185 acres of land adjacent to and within Natural Springs Park. ATTACHMENTS: Description Upload Date Type Resolution 4/4/2018 Resolution Exhibit showing land swap and other improvements 4/4/2018 Exhibit Natural Springs Park Concept Plan 4/4/2018 Exhibit CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS, APPROVING A LAND EXCHANGE AUTHORIZED BY VOTERS OF THE CITY OF ANNA IN A MAY 6, 2017 ELECTION FOR PROPERTY TO BECOME PART OF NATURAL SPRINGS PARK IN EXCHANGE FOR LAND CURRENTLY PART OF NATURAL SPRINGS PARK WHEREAS, on May 6, 2017, the voters of the City of Anna, Texas (the "City") voted in a duly held election in favor of a proposition to authorize the City to acquire a certain 1.185-acre tract to be used for park purposes, said property being described in Exhibit A and depicted in Exhibit B (the "New Park Land") in exchange for granting title to a certain 1.185-acre tract of City -owned park property, said property also being depicted in Exhibit B and separately described in Exhibit C (the "City Tract"); and WHEREAS, the City Council of the City of Anna, Texas ("City Council'), has found that the New Park Land is more suitable than the City Tract for use as park land, to be part of the City -owned park known as Natural Springs Park; and, WHEREAS, AKMR Anna Storage LLC, owner of the New Park Land ("Owner") has agreed to convey said property to the City in exchange for the City conveying the City Tract to an affiliate of Owner, AKMR Anna Daycare LLC ("Daycare"); and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Publication of Food Service Establishment Health Scores. The City Council hereby approves the conveyance and granting of fee simple title to the City Tract to Daycare or one or more of Daycare's affiliates by special warranty deed in exchange for the conveyance and granting to the City by the Owner or one or more of Owner's affiliates of fee simple title to the New Park Land by special warranty deed and the City Council further hereby authorizes, approves, and ratifies the City's duly authorized agents, including the Mayor or City Manager, to execute or to have executed all required instruments to accomplish the land exchange identified in this resolution. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this the 10th day of April 2018. ATTEST: APPROVED: City Secretary, Carrie L. Smith Mayor, Nate Pike CITY OF ANNA, TEXAS RESOLUTION NO. PAGE 1 EXHIBIT A Metes and Bounds Description of the New Park Land Being a part of Lot 2, Block A, of Autozone Addition, an Addition to the City of Anna, Collin County, Texas, according to the plat thereof recorded in Volume 2007, Page 221, Official Public Records, Collin County, Texas, and being part of the same tract of land described in deed to Windmill Self Storage, LP., recorded in Instrument No. 20100920000999400, Official Public Records, Collin County, Texas, and being more particularly described as follows: Commencing at a 1/2" iron rod found in the South line of W. White Street, a variable width right-of-way, at the Northwest corner of Lot 1, of said Block A, of said Autozone Addition, same being the Northeast corner of Lot 4, Block A, of Anna Market Center, an Addition to the City of Anna, Collin County, Texas, according to the plat thereof recorded in Volume 2008, Page 361, Official Public Records, Collin County, Texas; Thence South 02'21'13" West, passing at a distance of 173.81' to a 5/8" iron rod found at the common Easterly corner of said Lots 1 and 2, Block A, of said Autozone Addition, continuing a total distance of 554.81' to a 1/2" iron rod with a yellow plastic cap stamped "RPLS 5310" set for corner in the East line of Lot 9, Block A, of said Anna Market Center, and being the PLACE OF BEGINNING of the tract of land described herein; Thence South 87°48'51" East, a distance of 266.68' to a 1/2" iron rod with a yellow plastic cap stamped "RPLS 5310" set for corner in the West line of a tract of land described in deed to the City of Anna, recorded in Instrument No. 200607140000982730, Official Public Records, Collin County, Texas; Thence South 02°40'00" West, along said West line, a distance of 195.00' to a 1/2" iron rod with a yellow plastic cap stamped "RPLS 5310" set at the Northeast corner of a tract of land described in deed to the City of Anna, recorded in Instrument No. 2009033000036590, Official Public Records, Collin County, Texas; Thence North 87°20'00" West, a distance of 265.62' to a 1/2" iron rod with a yellow plastic cap stamped "RPLS 5310" set for corner in the said East line of said Lot 9, Block A; Thence North 02°21'13" East, along said East line, a distance of 192.77' to the PLACE OF BEGINNING and containing 51,602 square feet or 1.185 acres of land. EXHIBIT B Depiction of the New Park Land and the City Tract EXHIBIT C Metes and Bounds Description of the City Tract Being all that certain lot, tract, or parcel of land located in the JOSEPH SCHLUTER SURVEY, Abstract No. 856, City of Anna, Collin County, Texas, and being part of Lot 2, Block A, of Autozone Addition, an Addition to the City of Anna, Collin County, Texas, according to the plat thereof recorded in Volume 2007, Page 221, Official Public Records, Collin County, Texas, and being part of tracts of land described in deeds to Anna Community Development Corporation, recorded in Instrument No. 2009033000036590, Official Public Records, Collin County, Texas, and being more particularly described as follows: Beginning at a 1/2" iron rod with a yellow plastic cap stamped "RPLS 5310" set in the South line of W. White Street, a variable width right-of-way, at the Northwest corner of a tract of land described in deed to City of Anna, recorded in Instrument No. 200607140000982730, Official Public Records, Collin County, Texas, same being the Northeast corner of said Lot 2 of said Block A, of said Autozone Addition; Thence South 00007'00" East, a distance of 371.54' to a 1/2" iron rod with a yellow plastic cap stamped "RPLS 5310" set for corner; Thence North 87°33'47" West, a distance of 134.76' to a 1/2" iron rod with a yellow plastic cap stamped "RPLS 5310" set for corner; Thence North 02°45'18" East, a distance of 199.18' to a 1/2" iron rod with a yellow plastic cap stamped "RPLS 5310" set for corner; Thence North 87"05'01" West, a distance of 29.04' to a 1/2" iron rod with a yellow plastic cap stamped "RPLS 5310" set at the Southeast corner of Lot 1, of said Block A; Thence North 02°54'59" East, a distance of 172.96' to a 1/2" iron rod with a yellow plastic cap stamped "RPLS 5310" set in the said South line of W. White Street, at the Northeast corner of said Lot 1; Thence South 87005'00" East, along said South line, a distance of 144.69' to the PLACE OF BEGINNING and containing 51,601 square feet or 1.185 acres of land. -------------- �. - WHITESTREET F.M.-- — ��A�H�aal►�aaaga /Rwae � e ae. w... I TRACT C OWNED BY CITY OF ANNA II 1.185 ACRES) `v i t � � c OWNED BY WINDMILL STORAG (1.185 ACRES) CRO S ACCESS DESIGNED AN uivr09WELOPER OF PROPOSED DAYCARE TRAILS FUNDED BY COLLIN COUNTY PARK GRANT DRIVE AND PARKING DESIG ED BY BHC COMPLETED (FUNDED BY CDC) CONSTRUCTION BY PARK TR ST FUND DREDGE AND RESHAPE PO D FUNDED BY PARK TRUST FUND MODEL FUNDED BY PARK TRUST FUND Q E 8' TRAIL WHITE STREET (F.M. 455) NATURAL SPRINGS PARK' CONOEPT PLAN. ,,........ N 50' 0' 50' 100, w E s ACCESS DRIVE mm NINON qO L TRAIL 8' TRAIL EXISTING WATER FOUNTAIN GAZEBO I ro TRAIL DRIVE PROPOSED WATER -PARKING 0 YARD s SMALL VENUE AMPHITHEATER THE CITY OF AiAtia AGENDA ITEM: Item No. 10. City Council Agenda Staff Report Meeting Date: 4/10/2018 Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute a contract with Highway 19 Construction, LLC to construct driveway and parking facilities at Natural Springs Park. (Maurice Schwanke) SUMMARY: The City Council previously granted authorization to solicit competitive sealed proposals for driveway and parking facilities at Natural Springs Park. The project includes approximately 2,138 square yards of 6-inch reinforced concrete pavement with lime stabilization. On March 22, 2018 at 3:00 PM, competitive sealed proposals were publicly opened and read for the driveway and parking facilities at Natural Springs Park. 10 proposals were received. Our engineering consultant (Birkhoff, Hendricks & Carter) has evaluated the competitive sealed proposals received; checked references, and the contractors' qualifications and ability to perform the project. Subsequently, our consulting engineer has recommended that the City accept the proposal from Highway 19 Construction, LLC and award them a contract in the amount of $176,061.60. $170,000 of funds were budgeted in the current budget year. Funds are available for this project in the Parks Trust Fund. The driveway and parking facilities at Natural Springs Park Project supports the following goals from the City's adopted Strategic Plan: (1) Focus on improvements to Natural Springs Park (ponds, restrooms, parking areas, office space). STAFF RECOMMENDATION: Staff recommends approval of the Resolution authorizing the City Manager to execute a contract with Highway 19 Construction, LLC to construct driveway and parking facilities at Natural Springs Park. ATTACHMENTS: Description Resolution Engineer Letter Upload Date Type 4/4/2018 Resolution 4/4/2018 Backup Material Project Plans 4/5/2018 Backup Material Tabulation of Bids & Summary Sheet 4/4/2018 Backup Material Tabulation of Bids (Summary Sheet Only) 4/4/2018 Backup Material CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH STAFF RECOMMENDS APPROVAL OF THE RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH HIGHWAY 19 CONSTRUCTION, LLC TO CONSTRUCT DRIVEWAY AND PARKING FACILITIES AT NATURAL SPRINGS PARK. WHEREAS, the City Council of the City of Anna, Texas (the City Council) has previously authorized the City Manager to solicit competitive sealed proposals for the Project; and, WHEREAS, the City of Anna, having solicited competitive sealed proposals in accordance with State law, opened said competitive sealed proposals on March 22, 2018 at 3:00 P.M.; and, WHEREAS, the City's consulting engineer, Birkhoff, Hendricks & Carter, LLP, has thoroughly evaluated said proposals; and, WHEREAS, Highway 19 Construction, LLC of Sulphur Springs, Texas submitted a project bid as part of their proposal having submitted a bid of $176,061.60; and, WHEREAS, the City of Anna's consulting engineer, having thoroughly reviewed said proposals and contractors' qualifications, has recommended award of the contract to Highway 19 Construction, LLC in the amount of $176,061.60; and, WHEREAS, there are funds available for the Project in the Park Trust Fund; and, WHEREAS, the City Council desires to authorize the City Manager to award the Project to and execute a contract with Highway 19 Construction, LLC for construction of the Project; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Authorization of Contract Award. The City Council hereby approves the contract agreement with Highway 19 Construction, LLC of Sulphur Springs, Texas, for the Project, attached hereto as Exhibit A, and authorizes, ratifies and approves the City Manager's execution of the same subject to final legal review and approval by the City Attorney. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize, act under, and enforce the Agreement. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 10th day of April 2018. ATTEST: APPROVED: Carrie L. Smith, City Secretary Nate Pike, Mayor BIRKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS 11910 Greenville Ave., Suite 600 JOHN W BIRKHOFF, P E. GARY C HENDRICKS, P.E. JOE R. CARTER, P E. MATT HICKEY, P.E. ANDREW MATH, JR , P. E. JOSEPH T. GRAJEWSKI, II1, P E. DEREK B. CHANEY, P.E CRAIG M KERKHOFF, P.E Mr. Maurice Schwanke Director of Planning and Development City of Anna 3223 N. Powell Parkway Anna, Texas 75409 Re: Natural Springs Park Dear Mr. Schwanke: Dallas, Texas 75243 Fax (214) 461-8390 March 30, 2018 Phone (214) 361-7900 We have checked the bids received at 3:00 p.m., Thursday, March 22, 2018, for the Natural Springs Park project. We are enclosing the Bid Summary and Itemized Bid Tabulation. Highway 19 Construction, LLC of Sulphur Springs, Texas submitted the low bid in the amount of $176,061.60. We have reviewed their references provided and find that Highway 19 Construction, LLC. has a record of satisfactorily completing similar projects. Accordingly, based on the information we have available to us, we recommend that the City accept the bid from Highway 19 Construction, LLC.and award them a contract in the amount of $176,061.60. We are available to discuss our recommendation further at your convenience. Sincerely, Craig M. Kerkhoff, P.E., C.F.M. Enclosures TBPE Firm 526 ACEC Wellness Firm --* Better Decisions - Better Designs TBPLS Firm 100318-00 j:\clerical\anna cdc\2016-120 natural springs park\IettersWrecommendalion doex \\17 CITY OF ANNA9 TlEz/�1AS CONSTRUCTION PLANS FOR: NATURAL SPRINGS PARK CITY COUNCIL NATE PIKE, MAYOR JUSTIN BURR, MAYOR PRO-TEM RENE MARTINEZ, DEPUTY MAYOR PRO-TEM JOHN BEAZLEY CHRIS REEVES NATHAN BRYAN LEE MILLER INTERIM CITY MANAGER BILL SHIPP DIRECTOR OF PUBLIC WORKS JOSEPH JOHNSON DIRECTOR OF PLANNING & DEVELOPMENT MAURICE SCHWANKE ITY "O'�F ANNA PREPARED BY BIRKHOFF, HENDRICK CARTER, L.L.P. PROFESSIONAL ENGINEERS TBPE Firm No. 526; TBPLS Firm No. 10031800 11910 Greenville Ave., Suite 600 Dallas, Texas 75243 (214) 361-7900 February 2018 369 (ROSAMOND PKWY 4r 3 o i f I M'1 C.R. 370 �. vg I "M 0 2000 400 3 t 'ice { I FUTURE ! %��rr& �., I _;� ;- HACKBERRY LN. HACKF SCALE IN FEET �' if_-�.�_ ...._�...�.�., i 7J°---f-�d3, `' �,-'• � �-.a'�"�` f---=i x �,.;�gFTI .a`.i'3:�.e..."""°�� r._i _ �yy 1 { { 1 ✓`�` ,f` 2�"" HIM 0.�",�"3'"y � � 3(7 t, �8'T"! .337 �`�..�'." �� ` ANNA J� µ ::L �" 1� s� — ?- CITY HALL o iw,W_, n 9 �. a �z�.t,,,.,,.c�,,J 1'�..a`0.". �"_3",.1�,33 `;'m"__...",.,......"._.._ { } Lt ' W 1 � m - _. F.3.� f Llod." 1�'_...._. ? 3 , F M. 455 i 411 ffij 15 HIM, ma PUAT-l'i _..�up, Eg I IL K { PROJECT i- { ; _ � ; f 3 r.,,p-.,..F. i„ i.-i33f, ft_, S 7 j� ,,_ " LOCATION -" _ �"____�_ �� itvgx ; I r-~ m { .� ...._.""� S, j' ��,�Tjw�` at t�...�.�.�� i i ��}i� � "m i� -r-._.'dam''+.,^ �' �, A � f,..-,..w �.3✓' �_.-....." .{ 9 k 3} a:.'.+ ""^+.., ji p f .�}t ; 3 P' i"5..�"�j et".",� $$��g � i LILL Li q1 i W. FOSTER CRP SSIN i RDi i {' >'' I �__ A 1-7 [COLLIN COUNTY OUTER LOOP — IL - .._. a VJ LOCATION MAP SHEET INDEX: 1 COVER SHEET & INDEX TO SHEETS 2 GENERAL NOTES & TYPICAL SECTION 3 CONTROL & PAVING PLAN 4 GRADING PLAN 5 DRIVEWAY PROFILE 6-9 TXDOT PED-12A DETAILS 10-11 CONSTRUCTION DETAILS THESE DOCUMENTS ARE FOR INTERIM REVIEW AND ARE NOT INTENDED FOR CONSTRUCTION, BIDDING, OR PERMIT PURPOSES. CRAIG M. KERKHOFF TEXAS P.E. NO. 106102 DATE: February 2018 These plans and related specifications were prepared for construction of this specific project only. Reuse of these documents is not permitted without written authorization of Birkhoff, Hendricks & Carter, L.L.P. If this drawing is converted to an electronic file, if any discrepancy occurs between the electronic file and the Birkhoff, Hendricks & Carter, L.L.P. original document, the original document will govern in all cases. CITY OF ANNA PROJECT NO. XXX 'ISED: 2/8/18 — KBURKS H:\Projects\Anna\2016120 Natural Springs Park\Sheets\2016120 Cover.dwg PLOT SCALE: 1:2 PLOT STYLE: 11x17.ctb PLOTTED BY: KBURKS ON 2/8/2018 GENERAL NOTES 1. ALL WORK AND MATERIALS SHALL BE IN ACCORDANCE WITH THE SPECIFICATIONS, AS OUTLINED IN N.C.T.C.O.G. AND CITY OF ANNA SPECIFICATIONS. 2. ALL CONNECTIONS OF PROPOSED CONCRETE PAVEMENT TO EXISTING CONCRETE PAVEMENT SHALL INCLUDE A LONGITUDINAL BUTT JOINT WITH #6 BAR DOWELS AS THE LOAD TRANSFER DEVICE — SEE DETAIL THIS SET OF PLANS. 3. REASONABLE EFFORT HAS BEEN MADE TO SHOW THE LOCATION OF ALL KNOWN UNDERGROUND UTILITIES AND SERVICE LINES. HOWEVER, THE OWNER ASSUMES NO RESPONSIBILITY FOR FAILURE TO SHOW ANY OR ALL EXISTING SUBSURFACE UTILITIES OR UTILITY LINES, OR TO SHOW THEM IN THEIR EXACT LOCATION. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROTECTION OF ALL EXISTING UTILITIES, SERVICE LINES OR THE LIKE, WHICH ARE CROSSED OR EXPOSED BY THE CONSTRUCTION OPERATION. 4. THE CONTRACTOR SHALL FIELD VERIFY DEPTH AND HORIZONTAL ALIGNMENT OF ALL EXISTING UTILITIES (GAS LINES, WATER LINES, COMMUNICATION LINES AND SERVICE LINES) PRIOR TO CONSTRUCTION. THE CONTRACTOR SHALL REPORT ANY SIGNIFICANT VARIATIONS TO THE ALIGNMENTS & PROFILES SHOWN ON THE PLANS IMMEDIATELY TO THE ENGINEER. CONFLICTS WITH PROPOSED IMPROVEMENTS SHALL BE PROVIDED IN WRITING TO THE CITY OF PARKER. 5. CONCRETE MIX DESIGN SHALL BE SUBMITTED FOR REVIEW A MINIMUM OF 14 DAYS PRIOR TO THE PLACEMENT. 6. NO SEPARATE PAY ITEM FOR SUBGRADE PREPARATION UNDER PAVEMENT. ALL COST SHALL BE INCLUDED IN THE APPROPRIATE ITEMS OF THE BID SCHEDULE. 7. ALL PAVEMENT REMOVAL AND REPLACEMENT SHALL BE FULL DEPTH SAWCUT ALONG NEAT LINES AS SHOWN IN THE PLANS. PROPOSED CONCRETE PAVEMENT SHALL BE CONSTRUCTED WITH LONGITUDINAL CONSTRUCTION JOINTS AT ALL CONNECTIONS TO EXISTING CONCRETE PAVEMENT. DAMAGED OR SPALDED EDGES WILL BE RECUT FULL LENGTH. 8. THE CONTRACTOR SHALL REMOVE AND PROPERLY DISPOSE OF ALL EXISTING CONCRETE AND H.M.A.C. PAVEMENT AS REQUIRED FOR CONSTRUCTION. THERE SHALL BE NO SEPARATE PAYMENT FOR THIS WORK, ALL COSTS SHALL BE INCLUDED IN THE APPROPRIATE ITEMS IN THE BID SCHEDULE. 9. THE CONTRACTOR SHALL RESTORE ALL AREAS DISTURBED BY THE CONSTRUCTION TO THE ORIGINAL CONDITION OR BETTER. RESTORED AREAS INCLUDE BUT NOT LIMITED TO TRENCH BACKFILL, SIDE SLOPES, FENCES, IRRIGATION SYSTEMS, DRIVEWAYS, PRIVATE YARDS, SIGNS AND ROADWAYS. DISTURBED ROADWAY CLEAR ZONES SHALL BE HYDROMULCHED, WATERED & ESTABLISHED. DISTURBED CHANNEL SIDE SLOPES SHALL BE RESTORED WITH SOLID BLOCK SOD, WATERED, FERTILIZED & ESTABLISHED. THE ESTABLISHMENT OF GRASS IN DISTURBED AREAS SHALL BE DETERMINED BY THE CITY OF ANNA. 10. CONTRACTOR SHALL PROVIDE PROPER BARRICADES, SIGNS, FLAG MEN AND OTHER TRAFFIC CONTROL DEVICES FOR THIS AREA. ALL TRAFFIC CONTROL DEVICES SHALL BE INSTALLED IN ACCORDANCE WITH THE MOST CURRENT VERSION OF THE TEXAS MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (MUTCD). 24' OP 31 ' POINT OF CARIES PROFILE SLOPE VARIES E VAR'ES s� SLOPE MAX- I 12 " 12" TYR TYP. 6" SUBGRADE COMPACTED 6 "3, 600 P.S.I. REIIVF. CONC. TO 959' PROCTOR WITH NO 3 BARS ON 18 " CTRS. BOTH WAYS TYPICAL SECTION These plans and related specifications were prepared for construction of this specific project only. Reuse of these documents is not permitted without written authorization BIRKHOFF HE+ ND►RICKS & CARTER L.L.P`. a THESE DOCUMENTS ARE FOR INTERIM REVIEW AND ARE NOT INTENDED FOR CONSTRUCTION, CITY O F ANNA TEXAS 7 NATURAL SPRINGS PARK BFiC PROJECT NO. SHEET NO. of Birkhoff, Hendricks & Carter, L.L.P. If this drawing is converted to an electronic file, if any discrepancy occurs between the electronic file and the Birkhoff, Hendricks & PROFESSIONAL ENGINEERS TBPE Firm NO. 526; TBPLS Firm No. 10031800 11910 Greenville Ave., Suite 600 BIDDING, OR PERMIT PURPOSES. CRAIG M. KERKHOFF TEXAS P.E. NO. 106102 2016-120 2 GENERAL NOTES &TYPICAL SECTION Carter, L.L.P. original document, the original document will govern in all cases. Dallas Texas 75243 (214) 361-7900 DATE: February 2018 February 2017 REVISED: 1/16/18 — KBURKS H:\Projects\Anna\2016120 Natural Springs Park\Sheets\2016120 Gen Notes.dwg PLOT SCALE: 1:2 PLOT STYLE: 11x17.ctb PLOTTED BY: KBURKS ON 2/8/2018 CONCRETE ®a PARKING ANNA COMMUNITY DEVELOPMENT CORPORATION & CITY OF ANNA BM#1 INST. NO. 20090330000360590 ' X' IN CONCRETE R.P.R.D.C.T. N=7177440.7100 E=2559588.3590 ELEV.=705.50 BUILDING 1 I I I I I I I I I I I I I I IV= 7177421. 7913 E=2559929.4341 O� j J m m Know. whatas below � F.M. 455 Call before you dig. O INLET N= 7177471.5380 E=2559933.3620 BENCHMARK#1 N=7177465.7044 I� p i 'X' IN CONCRETE N=7177440.7100 E=2559933.3050 E=2559588.3590 � ELEV.=705.50 N= 7177455.6101 r,EM�VE [�lt'E BAIL FENCE E=2559943.0405�``-'� BENCHMARK#2 ,o X IN CONCRETE IV= 7177455. 5436 5.2 15 9 4.9' I N=7177139.5190 E=2559945.5576 7771 (Tye' E=2559740.7920 ELEV.=698.43 o N= 71774J 1. 5520 _ E=2559944.9241 N= 71774J 1. 6900 E=2559939.6976 I I I IV= 7177324.2535 E=2559928.4803 PT#1133 1 /2"I.R.F. N=7177293.7830 E=2559940.1 170 ELEV.=699.41 R258', N= 7177252.3155 E=2559937.9814 a a.; N= 7177089.0050 E=2560006.0656 -.-1 N= 7177084.5987 E=2560008.5201 I of INST. N0. lV= 7177066. 3707 20060714000982730 400 R.P.R.D.C.T. E=2560008. 1476 R L- J INSET JAMES A. JR. & MARJORIE MANN INST. NO. 1993120900108070 R.P.R.D.C.T. PROPOSED 6" NOTE - CONCRETE PAVEMENT SEE SHEET 2 FOR PA CEMENT DETAIL. N=7177192.5135 E=2559954.6872 L_ SEE INSET BUILDING PT#1132 1 /2"I.R.F. N=7177184.7330 E=2560204.4170 ELEV.=698.19 N= 7177125.4361 �E=2560152.3844 PIPE RAIL FENCE TOP OF BANK CH TOP OF BANK �N= 7177063.4490 E=2) 560++151. 1177 SHERYL HARLOW FAMILY TRUST INST. NO. 20110721000760500 R.P.R.D.C.T. 0 30 60 90 HORIZONTAL SCALE IN FEET These plans and related specifications were prepared for construction of this specificB project only. Reuse of these documents is not permitted without written authorization BIRKHOFF HE+ ND►RICKS & CARTER L.L.P`. a THESE DOCUMENTS ARE FOR INTERIM REVIEW AND ARE NOT INTENDED FOR CONSTRUCTION, CITY O F ANNA, TEXAS NATURAL SPRINGS PARK H C PROJECT NO. SHEET NO. of Birkhoff, Hendricks & Carter, L.L.P. If this drawing is converted to an electronic file, if any discrepancy occurs between the electronic file and the Birkhoff, Hendricks & PROFESSsIONAL ENGINEERS TBPE Firm NO. 526; TBPLS Firm No. 10031800 11910 Greenville Ave., Suite 600 BIDDING, OR PERMIT PURPOSES. CRAIG M. KERKHOFF TEXAS P.E. NO. 106102 2016-120 3 CONTROL &PAVING PLAN Carter, L.L.P. original document, the original document will govern in all cases. Dallas Texas 75243 (214) 361-7900 DATE: February 2018 February 2017 REVISED: 2/8/18 - KBURKS H:\Projects\Anna\2016120 Natural Springs Park\Sheets\2016120 Dimension Control Plan.dwg PLOT SCALE: 1:2 PLOT STYLE: 11x17.ctb PLOTTED BY: KBURKS ON 2/8/2018 .r_ a _ F.M. �455-� � } m _ _o e. .. ✓ ~ O - . . i if EL — 70�II ■ � �~_� --- �~- Know W�18�S w TIT _ you dig. 3 � � _ � ':� , � before i CONNECT TO ' b % id O a. BENCHMARK#1 0-o .. EXISTING PAVEMENT Lu Y IN CONCRETE L&) 701a 5- I ELEV. 701. 68 j N=7177440.7100 OCP �• I E=2559588.3590 CONCRETE' � �� ° �� o ELEV.=705.50 ' -PAR K INI 9 BENCHMARK 2 1 g D ) ANNA COMMUNITY �a, ,� .�,' 1 t b o � t � � � '�^-� ° �., �-� �' � .� � DEVELOPMENT CORPORATION j "' ' ' I , \ X IN CONCRETE & CITY OF ANNA BM#1 f n e INST. NO. 20090330000360590 9 9 ' ? - __ N=7177139.5190 R.P.R.D.C.T. X IN CO :.-� ! I �z E=2559740.7920 = 177440.7100 I ? a ' E=2559588.3590 I �`' I I I ELEV.=698.43 ELEV.=705.50 - __.._ ! i TOPS, OF 1 ` BANK / s 41 3tj 3 E i � i I BUILDING I JAMES A. JR. & MARJORIE MANN 16ELM i 1 z . 12"ELI I \. INST. NO. 1993120900108070 i O a R.P.R.D.C.T. ,yLLJ Y ;, ANNA COMMUNITY DEVELOPMENT CORPORATION SHERYL HARLOW FAMILY TRUST & CITY OF ANNA CITY OF ANNA I INST. NO. 20110721000760500 1 I p INST. NO. 20090330000360590 p +.o .e j INST. N0. 20130418000527630 J I R.P.R.D.C.T. R.P.R.D.C.T. O R.P.R.D.C.T. I w j ° O O Q ± } IPE RAIL 1° "H, ✓f ry FENC I I �9S I. 2077D I 1 /2"I.R.F. i f � \ 1 9 j rn 6"H 1 co �` .. I 1 P ND _. �:® 1•°„ �'\ TM PIPE RAIL 99 Gyp FENCE 14 s9 o� 699 \2 99H E3 � � lrn C{ 1/2991.R.F. 4-10"EL y — - -- __ 1/2"I.R.F. � f 9 1 CO i 69� t � 1 S� 1 i p5 s 0� ------669967.55 LOC� -- 6697 ]-TOP 0 LU 696 oBAANK o I - a _ } 3 ' S i g. Q. cow s 9 9, j tt �xs� s - 6s6 C BM#2 d+�j h 59 . co ` Y IN CONCRETE __ a.°. 97.25 I � N=7177139.5190 E=2559740.7920 _ 69> ELEV.=698.43 6, 0 I � ,696.31 ; I 696 NA INST. NO. 0 6071ITY OF� 00982730 ? 697.3f 3 i� R.P.R.D.C.T. gip, j $ ! 9 fl MATC I � 697 ELEV.H697/2f G 0 30 60 90 69 � BUILDING I HORIZONTAL SCALE IN FEET These plans and related specifications were CITY O F ANNA TEXAS prepared for construction of this specific B H C project only. Reuse of these documents is BIRKHOFF HE+ ND►RICKS & CARTER L.L.P`. THESE DOCUMENTS ARE FOR INTERIM REVIEW 7 not permitted without written authorization a AND ARE NOT INTENDED FOR CONSTRUCTION, NATURAL SPRINGS PARK PROJECT NO. SHEET NO. of Birkhoff, Hendricks & Carter, L.L.P. If PROFESSsIONAL ENGINEERS BIDDING, OR PERMIT PURPOSES. 2016-120 this drawing is converted to an electronic TBPE Firm NO. 526; TBPLS Firm No. 10031800 file, if any discrepancy occurs between the CRAIG M. KERKHOFF electronic file and the Birkhoff, Hendricks & 11910 Greenville Ave., Suite 600 TEXAS P.E. NO. 106102 GRADING PLAN Carter, L.L.P. original document, the original Dallas Texas 75243 (214) 361-7900 DATE: February 2018 February 2017 4 document will govern in all cases. REVISED: 2/8/18 — KBURKS H:\Projects\Anna\2016120 Natural Springs Park\Sheets\2016120 Grading Plan.dwg PLOT SCALE: 1:2 PLOT STYLE: 11x17.ctb PLOTTED BY: KBURKS ON 2/8/2018 Know whars below. Call before you dig. 720 720 T ---- ------- I I � � I i � I I I � i ( ! I ! I I 715 ! 715 i i i i I i i i I I i i f i I s i I i I I i I 3 I I 710 ' j 710 i , i c i ______.. _.._.-._-- ._ ___._________.--_ _-_-_- ____._.___. .__- .. __.__-__ ------ .._.-_.__ _.__._-__ __-__.______ f � i I EXIS�ING GROUNb 705 � � � LINE' @ P.G.L. 1 ! ' 705 ? ' i I i ,.._..,._...�.._.__...._.._._._...,...._.........._,._._._,.._......._."___��_....,_._......m.,,....______,..__.i. ........^-_--^^- ..._,,, ..,r _,.,._,....,.,.w_ ...-,_.,..... .,.-,.,m....._ .,,,.,..,....,.......,._..,.___,.._.__,J...a..�_,._.._....._.,.,......_..,.._..._......_._,..,..:,..._.,,_...,.,.�..,.,....._,......�_....,....t---.......�............._._.,...._....,.....,.._....._._...�._..,...._,,...,.....,._..,,�..._,.,_..,,...,...,....a...,..,._..._..,....__�...._._,._......,,........,._..._...._,..._._""___._,.,_....._._.....,e...,,....._....m....�4....._._,...._.____�_..�__�__...,..._..._.-,.,..._..,.,......,...e......._........_...._.,,....._....._.,,....,._...._._.m.,_,......._._.i.._.._�.,...............,.......,...,,..____"_'-------_.._..,,........m.......,_...____._,....,.,,.,.,,..J .,_.._„®.,.®__ ___........ J.,,...-,......,._,._,........,�_..........._,.._._.......i�,......,�.._.�......,,.....,..^-^�3...... .,_.._......._,.,,._.,.., f f 3 S i 3 ( 700I l 3 ! i �I I i I i 700 ; , I ( ! —0.849' i i 3 PROPOSED j 695 GRADE LlIVE ' � � � -'- � 695 _. _ _ __._. _ _._ _ .__ __. _ _ _.a _._._ _ _ i i I I I 3 i ( I i i f 7 3 3 4 _ ( I ( i i I I I , 690 3 690 s i � O W�� Q O O O Ih N p l = —__ ______.—. _ ____ __. .___..-___ _._-__ __.._-._— r p Q I B - -- -- - --G �j - -1- - lFj d - - -- - - 05- W ; o ( , 0i ! ( oo a6 ao h N O 685 o ��i� 685 I I O v v v v v v � 1 i ICC i i � i i - -------------- i i f i i i O i i i W i 'W W W i I I Z i I ! f I i I � -j-- ---jam €� �.�� Lz W - 680 _ 680 0+00 1 +00 2+00 3+00 4+00 5+00 0 20 40 60 HORIZONTAL SCALE IN FEET These plans and related specifications were prepared for construction of this specific project only. Reuse of these documents is not permitted without written authorization BIRKHOFF HE+ ND►RICKS & CARTER L.L.P`. a THESE DOCUMENTS ARE FOR INTERIM REVIEW AND ARE NOT INTENDED FOR CONSTRUCTION, CITY O F A N N A TEXAS 7 NATURAL SPRINGS PARK BFiC PROJECT NO. SHEET NO. of Birkhoff, Hendricks & Carter, L.L.P. If this drawing is converted to an electronic file, if any discrepancy occurs between the electronic file and the Birkhoff, Hendricks & PROFESSsIONAL ENGINEERS TBPE Firm NO. 526; TBPLS Firm No. 10031800 11910 Greenville Ave., Suite 600 BIDDING, OR PERMIT PURPOSES. CRAIG M. KERKHOFF TEXAS P.E. NO. 106102 2016-120 5 DRIVEWAY PROFILE Carter, L.L.P. original document, the original document will govern in all cases. Dallas Texas 75243 (214) 361-7900 DATE: February 2018 February 2017 REVISED: 2/8/18 — KBURKS H:\Projects\Anna\2016120 Natural Springs Park\Sheets\2016120 Profile.dwg PLOT SCALE: 1:2 PLOT STYLE: 11x17.ctb PLOTTED BY: KBURKS ON 2/8/2018 0�1 "'_ 4 '/'C( S Install detectable warning surface TYPE 5 TYPE 20 at each end of cut -through romp (9 . with minimum 2' smooth surface between. 6- TYPE 21 If median is less than 6' wide, eliminate 0/- detectable warning surfaces° woo- 1 c� Q, I 41,�� Align curb parallel C 0 lk 4-- L 00� %44 with crosswol 0 (D 00 0_1 > >) +-0 * 0 W SViand* U) ng L 0D 04- V) ftaft C <9 ' 00 /?2 z 4- EQ Projected back *woo 0 of curb L or e 0000 CD < e C' 0,0 - 0 C D 0 U) 01, i- CIO 0 V) L 00 BLENDED TRANSITION CURB RAMPS AT MEDIAN ISLANDS 0Q) L L U) n 0 U CP C 0 a C E U) 0 Jew W L Q '0 PERPENDICULAR CURB RAMP sic S* 0 DTYPE 7 TYPE 10 L "%we 0 ft"ft 40000, U0 V) aftft *441, Co +_ -4/ UJ �_ - Ole #'00' on j,g 0 D <0 ancf 7 ng 0 X (D Planting or other non- 4 X TYPE L walking surface or 1 W 2 protect dropoff e L (1) (1) (D L Curb details are shown elsewhere n the p 1 ons. Flare Ramp 8. 3% Max. I TYPE 221 > L a) 0 00 U) C 0 F I a r e 0 E_ L W C 4- min. L 0) ed Romp 8. 37. 5' x 5' �mi n. Shared Landing Or i ng Mc. max. > 00 Cross Slone not to UL U) -4/0000 0. J/� MCI X. 4i�ff >. exceed 2% on any E L Mow 000-0 MONO 71- 00- Cross slope not to exceed 2% on any MUNN 0000 000 Rare portion of romp, landing or transition to street. 'a C 0 L 04- 8.3% /Rom Q . '--7�� portion of ramp, landing S, i 0 "0 �_ �_ C o (D max. 0000 0100 MONO 0010 W si I cy th cfewo or transition to street. I (Jewo 6'Qr-�e re Flare F I a r e 0 4- C +_ +_ 0000 Lo 5,M� in, 5, Min (nF- 0 0 Ramp 8. 3% 00 0 X +_ F_ '0 PARALLEL CURB RAMP (Sidewalk set back from curb) (Sidewalk adjacent to curb) Max. >i L 4__.Q 0 0 'a Q) C -.0,00 (Use only where water will not pond in the lanng.) and DIRECTIONAL RAMPS WITHIN RADIUS COMBINATION ISLAND RAMPS Of U) 0 LIJ :3 M Q) Min. 2' toper to existing <.C.-.- _J C 70 Planting or other non- walking surface or Landing TYPE 1 1 or proposed sidewalk U 4- 0 C 4__ Y 0 protect dropoff eared 51 min. Curb Romp 5' min.-, -4/ 000 2' min. Max. Curb % Romp 2 A max 00 I ore Landing 3 < Sidewalk 8.3% Sidewalk Max. Vor I es ,,pre A6' 2% preferred, Ramp r Curb Romp 5' min. 8.3% TYPE 3 2' min. run at 8.3% max. Max. Planting or other non - walking surface or protect dropoff F1 __ - F, _!_ . Q *� �_ o� C 8. 3% Shared MCX. i �> Land ng Ll , 8. 3% max. Wo I king Su Cce are 5' preferred TYPE G 4' min COMBINATION CURB RAMPS REVISED: 1/16/18 - KBURKS H:\Projects\Anna\2016120 Natural Springs Park\Sheets\2016120 Detail PED-12A l.dwg OFFSET PARALLEL CURB RAMP PLOT SCALE: 1:2 PLOT STYLE: 11x17.ctb PLOTTED BY: KBURKS ON 2/8/2018 NOTES / LEGEND: See General Notes on sheet 2 of 4 for more information. V_ v- Denotes planting or V_ V V non -walking surface V_ V_ not part of pedestrian circulation path. Romp Limits of Payment Detectable Warning Surface 6 SHEET I OF 4 Design Texas Department of Transportation Division Standard PEDESTRIAN FACILITIES CURB RAMPS PED-1 2A FILE: peril 2adgn DN- TxDOT CK: RM DW:TxDOT CK: VP (DTxDOT March 2002 CONT SECT JOB HIGHWAY REVISIONS VP June 13, 2012 GIST COUNTY SHEET NO. ;>.) C 0 C 4- L 0 (D >) C +-0 C 0 W 0 (0 L (D D L L: 04- V) 00 Z4- F= 0 C (1)0- 0 C D - 00 4- C1 (D 0 0) L 0 (D L L U) n 0U (D U C 0 C E •00 L (VO (D F W D L C U) 0 ­0 U0 V) C 4- UJ F_ - 0 D U>M U) 0 X (D X F- L W L (D W (D L .0 > L (D 0 00 U) C .0+-.- 0 (D30 L 0) Q) >0 U) L 0 0 C1 U L U) U) C1 D +_ 0 • E L 'a C 0 L 04- 0 Cos 0 (D 0 4- L: U) F_ 0 wo0 o X >i L 4-.0 0 0 'a W C Of U) 0 Lli :3 F= 0) _J F- L: U 10 4- V) C General Notes Curb Romps 1. Install a curb romp or blended transition at each pedestrian street crossing. 2. All slopes shown are maximum allowable. Lesser slopes that will still drain properly should be used. Adjust curb romp length or grade of approach sidewalks as directed. 3. The minimum sidewalk width is 5'. Where the sidewalk is adjacent to the back of curb, a 6' sidewalk width is desirable. Where a 5' sidewalk cannot be provided due to site constraints, sidewalk width may be reduced to 4' for short distances. 5'x 5' passing areas at intervals not to exceed 200' are required. 4. Landings shall be 5'x 5' minimum with a maximum 2% slope in any direction. 5. Maneuvering space at the bottom of curb romps shall be a minimum of 4'x 4' wholly contained within the crosswalk and wholly outside the parallel vehicular travel path. 6. Maximum allowable cross slope on sidewalk and curb romp surfaces is 2%. 7. Provide flared sides where the pedestrian circulation path crosses the curb romp. Flared sides shall be sloped at 10% maximum, measured parallel to the curb. Returned curbs may be used only where pedestrians would not normally walk across the romp, either because the adjacent surface is planted, substantially obstructed, or otherwise protected. 8. Additional information on curb romp location, design, light reflective value and texture maybe found in the current edition of the Texas Accessibility Standards (TAS) and 16 TAC 68. 102. 9. To serve as a pedestrian refuge area, the median should be a minimum of 6' wide, measured from back of curbs. Medians should be designed to provide accessible passage over or through them. 10. Small channelization islands, which do not provide a minimum 5'x 5' landing at the top of curb romps, shall be cut through level with the surface of the street. 11. Crosswalk dimensions, crosswalk markings and stop bar locations shall be as shown elsewhere in the plans. At intersections where crosswalk markings are not required, curb romps shall align with theoretical crosswalks unless otherwise directed. 12. Handrails are not required on curb romps. Provide curb romps wherever on accessible route crosses (penetrates) a curb. 13. Curb romps and landings shall be constructed and paid for in accordance with Item 531 "SidewalKs". 14. Place concrete at a minimum depth of 5" for romps, flares and landings, unless otherwise directed. 15. Provide a smooth transition where the curb romps connect to the street. 16. Ctirhs shown on shept I within the limits of nnvmpnt nrP ronsidprpd nnrt of the nt1rh romp for payment, whether it is concrete curb, gutter, or combined curb and gutter. 17. Existing features that comply with TAS may remain in place unless otherwise shown on the plans. Detectable Warning Material 18. Curb romps must contain a detectable warning surface that consists of raised truncated domes complying with Section 705 of the TAS. The surface must contrast visually with adjoining surfaces, including side flares. Furnish and install on approved cast -in -place dark brown or dark red detectable warning surface material adjacent to uncolored concrete, unless specified elsewhere in the plans. 19. Detectable Warning Materials must meet TxDOT Departmental Materials Specification DMS 4350 and be listed on the Material Producer List. Install products in accordance with manufacturer's specifications. 20. Detectable warning surfaces must be slip resistant and not allow water to accumulate. 21. Detectable warning surfaces shall be a minimum of 24" in depth in the direction of pedestrian travel, and extend the full width of the curb romp or landing where the pedestrian access route enters the street. 22. Detectable warning surfaces shall be located so that the edge nearest the curb line is at the bock of curb. Align the rows of domes to be perpendicular to the grade break between the romp run and the street. Detectable warning surfaces may be curved along the corner radius. 23. Shaded areas on Sheet I of 4 indicate the approximate location for the detectable warning surface for each curb romp type. Landing C C 0 0 L Q) 0 co U q) Q) L L W -0 Romp 2' -0" tl o ...... o o ... o o o o o o .... 0 00-- M i n. .. To ......... o. o o o o o o o o o o o o o G o o o o o . . . Detectable warning surface(Domes to run parallel to pedestrian travel) Side flare (Typical) PERPENDICULAR CURB RAMP '`,Back of curb Typical placement of detectable warning surface on sloping romp run. Detectable warning paver' Prefabricated detectable with truncated domes warning panel No. 3 rebar at Side flare (Typ) 18'' (max.) on -center both ways L \_Win. 5'' depth exclusive of detectable warning material. No. 3 rebar at 18'' (max.) on -center both ways VClass A Concrete - Shall conform to applicable specifications SECTION: CURB RAMP AT DETECTABLE WARNING Landing C C 0 0 L Q) 4- 4- > 9) 0 Q) L LT "0 CL Ramp 0 2' -0"_ .... M 1 n. .. cnOODDO ---------------------- Detectable warning surface (Domes to run parallel to pedestrian travel) Side curb [Typical] Back of curb DIRECTIONAL CURB RAMP Typical placement of detectable warning surface on sloping ramp run. Detectable /-warning surface Landing C C 0 F 4- > 0 4- Ramp (0 0 Q) �D L T 7U L CL Ramp 2' - 0 �,.,.N 0 ... 0-0.00. ......... M'i n. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0011, �0. 1 -0 10 0. 0. 10 0. 0. 0. 1-0.. 1. 1. 0. 1. 1. 10 01 - PARALLEL CURB RAMP curb Back of Typical placement of detectable warning surface on landing at street edge. DETECTABLE WARNINGS Detectable Warning Pavers 24. Furnish detectable warning paver units meeting all requirements of ASTM C-936, C-33. Lay in a two by two unit basket weave pattern or as directed. 25. Lay full-size units first followed by closure units consisting of at least 25 percent of a full unit. Cut detectable warning paver units using a power saw. S i dews] I Ks 26. Provide clear ground space at operable parts, including pedestrian push buttons. Operable ports shall be placed within one or more reach ranges specified in TAS 308. 27. Place traffic signal or illumination poles, ground boxes, controller boxes, signs, drainage facilities and other items so as not to obstruct the pedestrian access route or clear ground space. 28. Street grades and cross slopes shall be as shown elsewhere in the plans. 29. Changes in level greater than 114 inch are not permitted, 30. The least possible grade should be used to maximize accessibility. The running slope of sidewalks and crosswalks within the public right of way may follow the grade of the parallel roadway. Where a continuous grade greater than 5% must be provided, handrails may be desirable to improve accessibility. Handrails may also be needed to protect pedestrians from potentially hazardous conditions. If provided, handrails shall comply with TAS 505. 31. Handrail extensions shall not protrude into the usable landing area or into intersecting pedestrian routes. 32. Driveways and turnouts shall be constructed and paid for in accordance with Item "Intersections, Driveways and Turnouts". Sidewalks shall be constructed and paid for in accordance with Item, "Sidewalks". 33. Sidewalk details are shown elsewhere in the plans. SHEET 2 ©F 4 Design Division Texas Department of Transportation Standard PEDESTRIAN FACILITIES CURB RAMPS PED-12A FILE: peal 2a. dgn DN- TxDOT CK: RM DW: TxDOT I CK: VP (DTxDOT March 2002 CONT SECT JOB HIGHWAY REVISIONS VP June 3, 2012 GIST COUNTY SHEET NO. REVISED: 1/16/18 - KBURKS H:\Projects\Anna\2016120 Natural Springs Park\Sheets\2016120 Detail PED-12A 2.dwg PLOT SCALE: 1:2 PLOT STYLE: 11x17.ctb PLOTTED BY: KBURKS ON 2/8/2018 ;>.) C C 0 4- L 0 (D >) C +-0 C 0 W 0 (0 L (D D L r 04- V) 00 Z4- F= 0 C (1) 0 - 0 C D - 00 4- C1 (D 0 0) L 0 (D L L U) n 0U (D U C 0 C E •00 L (VO (D F= W D L C U) 0 ­0 U0 V) C 4- UJ F_ - 0 D U>M U) 0 X (D X F- L W L (D W (D L .0 > L (D 0 00 U) C 0+-.- 0 '0 C_ L (D 3 0 C 4- L 0) Q) >0 U) L 0 0() U L U) D +_ U) C1 0 E L 'a C 0 L 04- 0 "0 C 0 (D 04- C U) F_ 0 0 woo X +_ F_ >i L 4-.0 0 0 'a W C Of U) 0 Lli :3 F= 0) _J F- U 10 4- V) C Concrete Driveway Pcyment,,, Concrete Driveway Payment,, Planting or other non -walking surface Setback sidewalk Apron offset sidewalk Wide sidewalk PROTECTED ZONE In pedestrian circulation area maximum 4" projection for post or wall mounted objects between 27''cind 80'' above the surface. MAX. LENGTH OF OBSTRUCTION CURB MIN. DISTANCE BETWEEN OBSTRUCTIONS r- / 1--1 14 DBSTRUCTION , HYDRANT, ETC.) A / A < L z 0 < A < 3: LLJ C U oU D z ­- 0 Q 0 z Cz z Ln n) Q- 0 J_ LC) OBSTRUCTION (CONTROLLER CABINET, MAILBOX, ETC.) PLAN VIE'V PLACEMENT OF STREET FIXTURES (ITEMS NOT INTENDED FOR PUBLIC USE. MINIMUM 4' x 4' CLEAR GROUND SPACE REQUIRED AT PUBLIC USE FIXTURES.) If curb height is greater than 6 inches, use grade less than or equal to 5%. Handrail and detectable warning not required. Romp sidewalk SIDEWALK TREATMENT AT DRIVEWAYS REVISED: 1/16/18 KBURKS H:\Projects\Anna\2016120 Natural Springs Park\Sheets\2016120 Detail PED-12A 3.dwg PLOT SCALE: 1:2 PLOT STYLE: 11x17.ctb PLOTTED BY: KBURKS ON 2/8/2018 CLEAR GROUND SPACE ADJACENT TO PEDESTRIAN PUSH BUTTON When an obstruction of a height greater Protruding objects of a than 27" from the surface would create height �27" are detectable a protrusion of more than 4 " into the by cane and do not require pedestrian circulation area, construct additional treatment. additional curb or foundation at the bottom to provide a maximum 4" overhang. DETECTION BARRIER FOR VERTICAL CLEARANCE < 80 8 SHEET 3 OF 4 Design Division Texas Department of Transportation Standard PEDESTRIAN FACILITIES CURB RAMPS PEr 12A FILE: pedl2o.dgn DN- TxDOT CK: RM DW: TxDO (Z) TxDOT March 2002 CONT SECT JOB HIGHWAY REVISIONS VP Junel 3, 2012 OIST COUNTY SHEET NO. C0 0 •- 4- L 0 0) 7 t 0 C 0 N 0 U> L(DD L r 0 +- U) 00 L •- :- E 0 L C 0D 0 0 0 '- a aD 0 ( L L L U] n 0) UC0 C E - L00 ( O W 7 L CU)0 ._ 0 U0V) C +- L F- - 0 0 U>MU) 0X (D X F-- L W L W 07 L (D0 00 7y U) C O t .- 0 '0 C_ L (u�;;0 C 4- L 0) °> 0 0( U L U) U) a 0 E i7 C 0 L 0 4- 0 C 0 (D 0 4- C U) F_ 0 wo 0 X +_ } 4-.0 0 0 '0 Of U) 0 w7EU) 0} U3 rn _J F- U z7 a- cn C STOP BAR 1� 5' x 5' (MIN) LANDINGS R SPLIT RADIAL ~: CROSSWALK RAMP PLACEMENT \ 71 SIDEWALK _ - _ - _ - _ ____ _ _ ____ _ _____ _ - SIDEWALK ADJACENT 4'x 4'(MIN) �{ MANEUVERING TO CURB SPACES / SIDEWALK ADJACENT TO CURB SKEWED INTERSECTION WITH "LARGE" RADIUS STOP BAR 5' x 5' (MIN) LANDINGS \ `►r CROSSWALK SIDEWALK SIDEWALK !� I b- - - - - - - - ----' - -' SIDEWALK ADJACENT 4'x 4'(MIN) SIDEWALK REMOTE TO CURB MANEUVERING FROM CURB SPACES SKEWED INTERSECTION V I TH "SMALL" RADIUS STEP BAR 5" x 5' (MIN) 4- 4-�. LANDINGS VN, CROSSWALKSIDEWALKI � � SIDEWALK SIDEWALK REMOTE SIDEWALK ADJACENT FROM CURB 4' x 4' (MIN) T� CURB MANEUVERING SPACES NORMAL INTERSECTION I H "SMALL" RADIUS CROSSWALK STOP BAR 0 5' x 5' (M I N ) LANDINGS 119 Y C 5' x 5' (MIN) SHARED LANDINGS AT IINTERSECTION W/FREE RIGHT TUFT & ISLAND 5' PREFERRED 5' MIN. 5' x 5' (MIN) LANDING SIDEWALK I SIDEWALK ADJACENT TO CURB TYPICAL CROSSING LAYOUTS I SIDEWALK 5' MIN I SIDEWALK REMOTE FROM CURB MID -BLOCK PLACEMENT PERPENDICULAR RAMPS 9 SHEET 4 OF 4 Design Division Texas Department of Transportation Standard PEDESTRIAN FACILITIES CURB RAMPS PED- 1 2A FILE: ped12a. dgn ©N: TxD4T CK: RM aw: TxDCT ICK: VP TxDGT March 2002 CaNT SECT JOB HIGHWAY REVISIONS VP June 13, 2012 OIST COUNTY SHEET NO. REVISED: 1/16/18 — KBURKS H:\Projects\Anna\2016120 Natural Springs Park\Sheets\2016120 Detail PED-12A 4.dwg PLOT SCALE: 1:2 PLOT STYLE: 11x17.ctb PLOTTED BY: KBURKS ON 2/8/2018 24" NO. 6 SMOOTH DOWEL 16" DOWEL COATING 2 " MIN. " TOP 1/4 " NO JOINT 3/8-MIN. �-<J SEALING COMPOUN HOT POURED RUBBER JOINT SEALING COMPOUND REDWOOD EXPANSION JOINT FILLERfl " 1 1/4 " MIN. CLEARANCE 2". M/N. DOWEL SLEEVE (CLOSED " END) TO RT DOWEL AND BE SECURED. TO BE INSTALLED 12" CTR. TO CTR. TRANSVERSE EXPANSION JOINT NOTES 1. DOWELS AND REINFORCING BARS SHALL BE SUPPORTED BY AN APPROVED DEVICE. 2. TRANSVERSE EXPANSION JOINTS SHALL BE SPACED AT 400 FT. MAX/MUM AND AT ALL INTERSECTIONS. TRANSVERSE EXPANSION JOINT 24" LUBRICATED SMOOTH DOWEL BAR VERTICAL SAWCUT J/8" MIN. TOP 1/4 " NO JOINT SEALING COMPOUND HOT POURED RUBBER T/4 DOWEL SPACED 24" 0. C. 11 JOINT SEALING COMPOUND 6 OFF TIE BARS 4. PROPOSED PAVING EXISTING PAVING NOTE- 1. T-8" AND GREATER NO. 6 BAR, T-6" AND LESS NO. 5 BAR. 2. LONGITUDINAL BUTT CONSTRUCTION MAY BE UTILIZED IN PLACE OF LONGITUDINAL HINGED (KEYWAY) JOINT AT CONTRACTORS OPTION. J. DOWEL BARS SHALL BE DRILLED INTO PAVEMENT HORIZONTALLY BY USE OF A MECHANICAL RIG. HAND DRILLING IS NOT ACCEPTABLE. PUSHING DOWEL BARS INTO GREEN CONCRETE IS NOT ACCEPTABLE. DAMAGE TO EXISTING PAVEMENT SHALL BE REMOVED BY CONTRACTOR AND JOINT CONSTRUCTED AT CONTRACTORS EXPENSE. 4. DOWEL BAR SHOWN IS IN ADDITION TO TIE BARS (12" O.C.-6- OFF DOWELS. 5. TIE BARS SHALL BE NO. 5 BAR DEFORMED. TIE BAR SHALL HAVE A LENGTH OF 24 INCHES. LONGITUDINAL BUTT JOINT VERTICAL SAW CUT (J/8" WIDE MIN) TOP 1/4" NO JOINT ��SEALING COMPOUND T/4 HOT POURED RUBBER JOINT SEALING COMPOUND" _N0. J BARS ON 18" CTRS. BOTH WAYS OR NO 4 BARS ON 24" CTRS. BOTH WAYS TRANSVERSE JOINTS SPACED 15 FT. 0 —C. (MAX.) LONGITUDINAL JOINTS SPACED 20 FT. C. —C. (MAX.) SAWED DUMMY JOINT TOP 1/4 " NO JOINT SEALING COMPOUND VERTICAL SAW CUT (J/8" WIDE MIN.) NO. J :.BARS ON ""24" HOT POURED RUBBER CTRS.. "BOTH WAYS. ". JOINT SEALING :.COMPOUND,, 2NL} .POUR , 1,. LAP .BARS 30.. D1A.: "AN TlE T = PAVEMENT THICKNESS 2. 0" 2' 0•, CONSTRUCTION JOINT NOTES 1. CONTRACTOR SHALL PROTECT KEYWAY PRIOR TO SECOND POUR. IF LONGITUDINAL KEYWAY IS DAMAGED, CONTRACTOR SHALL REPAIR WITH THE USE OF LONGITUDINAL BUTT JOINT (DRILL DOWELS INTO FIRST POUR. 2 THICKENED EDGES ARE REQUIRED FOR FURIRE WIDENING ONLY. CONSTRUCTION JOINT NO SCALE These plans and related specifications were for this CITY O F A N N A TEXAS BFiC prepared construction of specific project only. Reuse of these documents is EIRKHOFF HEND�RICKS & CARTER L.L.P. THESE DOCUMENTS ARE FOR INTERIM REVIEW 7 PROJECT NO. not permitted without written authorization ' AND ARE NOT INTENDED FOR CONSTRUCTION, NATURAL SPRINGS PARK SHEET NO. of Birkhoff, Hendricks & Carter, L.L.P. PROFESSIONAL ENGINEERS BIDDING, OR PERMIT PURPOSES. 2016-120 If this drawing is converted to an electronic file, if any discrepancy occurs between the TBPE Firm NO. 526; TBPLS Firm No. 10031800 CRAIG M. KERKHOFF electronic file and the Birkhoff, Hendricks & 11910 Greenville Ave., Suite 600 TEXAS P.E. NO. 106102 CONSTRUCTION DETAILS O Carter, L.L.P. original document, the original document will govern in all cases. Dallas Texas 75243 (214) 361-7900 DATE: February 2018 February 2017 REVISED: 1/16/18 — KBURKS H:\Projects\Anna\2016120 Natural Springs Park\Sheets\2016120 Details.dwg PLOT SCALE: 1:2 PLOT STYLE: 11x17.ctb PLOTTED BY: KBURKS ON 2/8/2018 EXIST. 6 "MONO. CONC. CURB 2.009 OR 3"5" COARSE AGGREGATE (WHERE APPLICABLE) GREATER (6" MIN. THICK) ,� �7 NOTE- FILTER FABRIC DIVERSION RIDGE REQUIRED EXIST. PAVED WHERE GRADE EXCEEDS 2.007 ROADWAY SECTION A —A FLOW 1 SEDIMENT BARRIERI x�x�x (SILT FENCE) NOTE SPILLWAY SUPPLY WATER TO WASH USE SANDBAGS, DIVERSIONS �` WHEELS IF NECESSARY OR OTHER APPROVED METHODS TO CHANNELIZE RUNOFF TO SEDIMENT,� BARRIER AS REQUIRED.. A � E .3"5" COARSE AGGREGATE (6" MIN. THICK) 50' PLAN CONSTRUCTION EXIT ROAD FOR EROSION CONTROL NO SCALE I FACE OF CURB FIL TER FABRIC MIN. HEIGHT 24 " ABOVE EXISTING GROUND LEVEL COMPACTED EARTH OR ROCK B40KFILL STEEL POST MAX. 6' SPACING MIN. 12" BELOW GROUND LEVEL -11 HOG WIRE 4 at lF REQUIRED TRENCH 6" DEEP I I 1=1 I I_ AND 6" WIDE = 1= =III��III COMPACTED EARTH --�7' OR ROCK BACKFILL FIL TER FABRIC FLOW FABRIC TOE —IN STEEL POST A HOG WIRE WITH MAX. 6"x6" OPENINGS, IF REQUIRED =1 11=1 11=1 I III III —III —III= IIII IIIIIIIIIIIII�— H III I=11 1V2" MIN. BELOW GRADE I ii" EXTENSION OF FABRIC INTO TRENCH ISOMETRIC VIEW SECTION VIEW ET OPENING CURB STEEL REINFORCING BAR 0 W I ILIL-I: ROLL INLET FILTER NOTES.- SILT FENCE DETAIL 1) THE CONTRACTOR SHALL INSPECT SILT FENCE WEEKLY AND AFTER MAJOR RAIN EVENTS TO ENSURE THAT THE DEVICE lS FUNCTION/NG PROPERLY AND MAINTAIN /N NOTES: 6" MIN. ACCORDANCE WITH NCTCOG. FIBER ROLL SHALL BE ACF ENVIRONMENTAL EACH SIDE �— 8' MAX. 2) THE CONTRACTOR SHALL REMOVE SEDIMENT FROM "GUTTERBUDDY" OR APPROVED EQUAL. BEHIND FENCE WHEN THE DEPTH OF SEDIMENT HAS BUILT SILT FENCE UP TO ONE—THIRD THE HEIGHT OF THE FENCE ABOVE INSTALL FIBER ROLL IN FRONT OF INLET H �,� � � GRADE. OPENING. EACH END OF ROLL SHOULD i� � 3) THE CONTRACTOR SHALL INSPECT THE BASE OF THE OVERLAP OPENING BY APPROX. 1 . FENCE TO ENSURE THAT NO GAPS HAVE DEVELOPED AND 6" MIN. TOP OF RETRENCH AS NECESSARY. FIBER ROLL SHALL HAVE A STEEL BAR - STONE EACH SIDE THROUGH THE CENTER. OF SILT FENCE III —III, 4) THE CONTRACTOR SHALL INSPECT FENCE POSTS TO 1/2 ; LTER STONE I II I I I �I I I- ENSURE THAT THEY ARE PROPERLY SUPPORTING THE FENCE. lF NECESSARY, THE CONTRACTOR SHALL RESET THE FIBER ROLL SHOULD B E CLEANED I F / :IIIIIIIIII,III- AND ADD POSTS VISUAL INSPECTION SHOWS SILT AND Flow DEBRIS BUILD UP AROUND THE ROLL. - 5) If FIL TER FABRIC IS RIPPED, DAMAGED OR DETERIORATED, THE CONTRACTOR SHALL REPLACE IT IN STONE OVERFLOW STRUCTURE ACCORDANCE WITH THE ORIGINAL SPECIFICATIONS AND DETAILS. (MAINTENANCE OF THE SILT FENCE SHALL BEAT INLET PROTECTION LOCATION AS CALLED FOR /N PLANS EROSION CONTROL THE CONTRACTORS OWN EXPENSE) These plans and related specifications were prepared for construction of this specific project only. Reuse of these documents is not permitted without written authorization EIRKHOFF HEND�RICKS & CARTER L.L.P. ' THESE DOCUMENTS ARE FOR INTERIM REVIEW AND ARE NOT INTENDED FOR CONSTRUCTION, CITY O F A N N A TEXAS 7 NATURAL SPRINGS PARK BFiC PROJECT NO. SHEET NO. of Birkhoff, Hendricks & Carter, L.L.P. If this drawing is converted to an electronic file, if any discrepancy occurs between the electronic file and the Birkhoff, Hendricks & PROFESSIONAL ENGINEERS TBPE Firm NO. 526; TBPLS Firm No. 10031800 11910 Greenville Ave., Suite 600 BIDDING, OR PERMIT PURPOSES. CRAIG M. KERKHOFF TEXAS P.E. NO. 106102 2016-120 11 CONSTRUCTION DETAILS Carter, L.L.P. original document, the original document will govern in all cases. Dallas Texas 75243 (214) 361-7900 DATE: February 2018 February 2017 REVISED: 1/16/18 — KBURKS H:\Projects\Anna\2016120 Natural Springs Park\Sheets\2016120 Details.dwg PLOT SCALE: 1:2 PLOT STYLE: 11x17.ctb PLOTTED BY: KBURKS ON 2/8/2018 CITY OF ANNA Natural Springs Park BID SUMMARY Bids Received at 3:00 p.m., Thursday, March 22, 2018 Contractor 1. Highway 19 Construction LLC PO Box 492 Sulphur Springs, Texas 75482 2. Wall Enterprises 2450 Chesepeake Drive Garland, Texas 75043 3. Jeske Construction Company 2546 Merrell Rd. #106 Dallas, Texas 75229 4. New World Contracting, LLC 8500 N Stemmons Fwy, Suite 4045 Dallas, Texas 75247 5. MckenzieJackson Construction 17762 Preston Road Dallas, Texas 75252 6. Austin Raymond Construction 121 Alexander Ln Royse City, Texas 75189 7. Cam -Crete Contracting Co PO Box 3312 Cedar Hill, Texas 75106 8. Joel Brown & Co. LLC 500 E Arapaho Rd. Ste 603 Richardson, Texas 75081 9. HQS Construction, LLC PO Box 250771 Plano, Texas 75025 10. SPI Asphalt, LLC 8565 Thompson Rd. Justin, Texas 76247 Total Amount Bid $ 176,061.60 $ 177,471.92 $ 184,281.00 $ 191,834.00 $ 198,707.52 $ 202,842.60 $ 207,212.00 $ 233,092.01 $ 273,066.00 $ 286,089.95 J:\CLERICAL\Anna CDC\2016-120 Natural Springs Park\Specs\Tech-Spec\06-P&BS-2.xlsx TABULATION OF BIDS Date: March 22, 2018 Project: CITY OF ANNA BIRKHOFF, HENDRICKS & CARTER, L.L.P. Natural Springs Park PROFESSIONAL ENGINEERS Dallas, Texas BID OF Highway 19 Construction LLC PO Box 492 Sulphur Springs, Texas 75482 BID OF Wall Enterprises 2450 Chesepeake Drive Garland, Texas 75043 1311) OF Jeske Construction Company 2546 Merrell Rd. #106 Dallas, Texas 75229 BID OF New World Contracting, LLC 8500 N Stemmons Fwy, Suite 4045 Dallas, Texas 75247 Item No. Approximate Quantities Unit Description Unit Bid Price Extension Unit Bid Price Extension Unit Bid Price Extension Unit Bid L Price Extension 1 2,277 S.Y. Prepare Lime Treated Subgrade $10.00 $ 22,770.00 $6.52 $ 14,846.04 $5.00 $ 11,385.00 S10.00 $ 22,770.00 2 41 Tons Furnish & Install Hydrated Lime (36-lbs/SY) $180.00 $ 7,380.00 $176.40 $ 7,232.40 $160.00 $ 6,560.00 $210.00 $ 8,610.00 3 2,138 S.Y. Furnish & Install 6-inch Reinforced Concrete Pavement, Class "C", 3600 PSI (6-Pack Min.) $50.00 $ 106,900.00 $48.06 $ 102,752.28 $59.00 $ 126,142.00 $61.00 $ 130,418.00 4 598 L.F. Furnish & Install 4-hich White Stripe $4.20 $ 2,511.60 $2.40 $ 1,435.20 $3.00 $ 1,794.00 $5.00 $ 2,990.00 5 1 L.S. Mobilization $20,000.00 $ 20,000.00 $20,064.00 $ 20,064.00 $18,000.00 $ 18,000.00 $5,000.00 $ 5,000.00 6 1 L.S. Barrier & Traffic Control $2,000.00 $ 2,000.00 $720.00 $ 720.00 $400.00 $ 400.00 $3,136.00 $ 3,136.00 7 1 L.S. Furnish Erosion Control Plan $1,000.00 $ 1,000.00 $1,320.00 $ 1,320.00 $100.00 $ 100.00 $4,265.00 $ 4,265.00 8 1 L.S. Furnish, Install, Maintain & Remove Erosion Control Measures $3,000.00 $ 3,000.00 $3,720.00 $ 3,720.00 $4,500.00 $ 4,500.00 $645.00 $ 645.00 9 700 C.Y. Unclassified Roadway Excavation $15.00 $ 10,500.00 $36.26 $ 25,382.00 $22.00 $ 15,400.00 $20.00 $ 14,000.00 TOTAL AMOUNT BID (Items 1 Through 9) $ 176 061.60 $ 177 471.92 $ 184 281.00 $ 191 834.00 JACLERICAL\Anna CDC\2016-120 Natural Springs Park\Specs\Tech-Spec\06-P&BS-2.xlsx Page 1 of 3 TABULATION OF BIDS Date: March 22, 2018 Project: CITY OF ANNA BIRKHOFF, HENDRICKS & CARTER, L.L.P. Natural Springs Park PROFESSIONAL ENGINEERS Dallas, Texas BID OF MckenzieJackson Construction 17762 Preston Road Dallas, Texas 75252 BID OF Austin Raymond Construction 121 Alexander Ln Royse City, Texas 75189 61D OF Cam -Crete Contracting Co PO Box 3312 Cedar Hill, Texas 75106 BID OF Joel Brown & Co. LLC 500 E Arapaho Rd. Ste 603 Richardson, Texas 75081 Item No. Approximate Quantities Unit Descri iron Unit Bid Price Extension Unit Bid Price Extension Unit Brd Price Extension Unit Bid Price Extension 1 2,277 S.Y. Prepare Lime Treated Subgrade $6.48 $ 14,754.96 $6.00 $ 13,662.00 $6.00 $ 13,662.00 $4.98 $ 11,339.46 2 41 Tons Furnish & Install Hydrated Lime (36-lbs/SY) $360.00 $ 14,760.00 $200.00 $ 8,200.00 $200.00 $ 8,200.00 $375.17 $ 15,381.97 3 2,138 S.Y. Furnish & Install 6-inch Reinforced Concrete Pavement, Class "C", 3600 PSI (6-Pack Min.) $69.00 $ 147,522.00 $62.50 $ 133,625.00 $60.00 $ 128,280.00 $70.32 $ 150,344.16 4 598 L.F. Furnish & Install 4-Inch White Stripe $0.72 $ 430.56 $5.00 $ 2,990.00 $15.00 $ 8,970.00 $5.29 $ 3,163.42 5 1 L.S. Mobilization $3,600.00 $ 3,600.00 $20,000.00 $ 20,000.00 $17,500.00 $ 17,500.00 $20,000.00 $ 20,000.00 6 1 L.S. Barrier& Traffic Control $1,440.00 $ 1,440.00 $2,000.00 $ 2,000.00 $1,500.00 $ 1,500.00 $3,148.00 $ 3,148.00 7 1 L.S. Furnish Erosion Control Plan $936.00 $ 936.00 $1,115.60 $ 1,115.60 $1,000.00 $ 1,000.00 $2,518.00 $ 2,518.00 8 1 L.S. Furnish, Install, Maintain & Remove Erosion Control Measures $5,184.00 $ 5,184.00 $3,750.00 $ 3,750.00 $1,500.00 $ 1,500.00 $6,925.00 $ 6,925.00 9 700 C.Y. Unclassified Roadway Excavation $14.40 $ 10,080.00 $25.00 $ 17,500.00 $38.00 $ 26,600.00 $28.96 $ 20,272.00 TOTAL AMOUNT BID (Items 1 Through 9) $ 198 707.52 $ 202 842.60 $ 207 212.00 $ 233 092.01 JACLERICAL\Anna CDC\2016-120 Natural Springs Park\Specs\Tech-Spec\06-P&BS-2.xlsx Page 2 Of 3 TABULATION OF BIDS Date: March 22, 2018 Project: CITY OF ANNA BIRKHOFF, HENDRICKS & CARTER, L.L.P. Natural Springs Park PROFESSIONAL ENGINEERS Dallas, Texas BID OF HQS Construction, LLC PO Box 250771 Plano, Texas 75025 BID OF SPI Asphalt, LLC 8565 Thompson Rd. Justin, Texas 76247 Item No. Approximate Quantities Unit Description Unit Bid Price Extension Unit Bid Price Extension 1 2,277 S.Y. Prepare Lime Treated Subgrade $10.00 $ 22,770.00 $19.09 $ 43,467.93 2 41 Tons Furnish & Install Hydrated Lime (36-lbs/SY) $180.00 $ 7,380.00 $472.57 $ 19,375.37 3 2,138 S.Y. Furnish & Install 6-inch Reinforced Concrete Pavement, Class "C", 3600 PSI (6-Pack Min.) $72.00 $ 153,936.00 $63.03 $ 134,758.14 4 598 L.F. Furnish & Install 4-Inch White Stripe $10.00 $ 5,980.00 $18.90 $ 11,302.20 5 1 L.S. Mobilization $35,000.00 $ 35,000.00 $12,151.85 $ 12,151.85 6 1 L.S. Barrier & Traffic Control $15,000.00 $ 15,000.00 $5,400.82 $ 5,400.82 7 1 L.S. Furnish Erosion Control Plan $3,000.00 $ 3,000.00 $5,400.82 $ 5,400.82 8 1 L.S. Furnish, Install, Maintain & Remove Erosion Control Measures $2,000.00 $ 2,000.00 $5,400.82 $ 5,400.82 9 700 C.Y. Unclassified Roadway Excavation $40.00 $ 28,000.001 $69.76 $ 48,832.00 TOTAL AMOUNT BID (Items 1 Through 9) $ 273 066.00 $ 286 089.95 JACLERICAL\Anna CDC\2016-120 Natural Springs Park\Specs\Tech-Spec\06-P&BS-2.xlsx Page 3 of 3 CITY OF ANNA Natural Springs Park BID SUMMARY Bids Received at 3:00 p.m., Thursday, March 22, 2018 Contractor 1. Highway 19 Construction LLC PO Box 492 Sulphur Springs, Texas 75482 2. Wall Enterprises 2450 Chesepeake Drive Garland, Texas 75043 3. Jeske Construction Company 2546 Merrell Rd. #106 Dallas, Texas 75229 4. New World Contracting, LLC 8500 N Stemmons Fwy, Suite 4045 Dallas, Texas 75247 5. MckenzieJackson Construction 17762 Preston Road Dallas, Texas 75252 6. Austin Raymond Construction 121 Alexander Ln Royse City, Texas 75189 7. Cam -Crete Contracting Co PO Box 3312 Cedar Hill, Texas 75106 8. Joel Brown & Co. LLC 500 E Arapaho Rd. Ste 603 Richardson, Texas 75081 9. HQS Construction, LLC PO Box 250771 Plano, Texas 75025 10. SPI Asphalt, LLC 8565 Thompson Rd. Justin, Texas 76247 Total Amount Bid $ 176,061.60 $ 177,471.92 $ 184,281.00 $ 191,834.00 $ 198,707.52 $ 202,842.60 $ 207,212.00 $ 233,092.01 $ 273,066.00 $ 286,089.95 J:\CLERICAL\Anna CDC\2016-120 Natural Springs Park\Specs\Tech-Spec\06-P&BS-2.xlsx THE CITY OF AiAtia AGENDA ITEM: Item No. 11. City Council Agenda Staff Report Meeting Date: 4/10/2018 Consider/Discuss/Action on a Resolution authorizing the City Manager to enter an agreement with PM AM Corporation, a third -party false alarm management company. (Chief Caponera) SUMMARY: The police department currently manages the false alarm program. As part of this process, the PD records manager is the point of contact for residents to acquire and renew alarm permits. In addition, the records manager is responsible for reviewing the monthly false alarm report, generating letters to residents/business owners who are repeat violators or who have failed to register alarms. Unfortunately, because of an antiquated records management system, the increased number of false alarms, and the increased number of residential and commercial alarm sites, the alarm management program has lost its effectiveness. The inefficient process through which the PD records manager must go through to handle the alarm program consumes approximately 10 to 12 hours each week, and still leaves her months behind. This does not serve our citizens well. PM AM Corporation will manage all aspects of the alarm program from initial permitting to false alarm prevention training. PM AM will also provide a customer portal that will allow citizens to maintain their accounts, including making payments online. STAFF RECOMMENDATION: Staff recommends approval. THE CITY OF AiAtia AGENDA ITEM: Item No. 12. City Council Agenda Staff Report Meeting Date: 4/10/2018 Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute an engineering task order with Birkhoff, Hendricks & Carter, LLP for the US 75 Utility Relocation Project - Phase 2. (Joseph Johnson) SUMMARY: The Texas Department of Transportation (TxDOT) has acquired additional right-of-way in order to prepare for the planned expansion of US 75 between CR 371 and Mantua. Funding for the project is imminent and TxDOT has requested that the City move forward with utility relocation. The City has a water line near Mantua that conflicts with the planned road expansion and will need to be relocated. Projected construction cost for the relocation is estimated to be $497,506 with the total project cost estimated at $597,257. At this time, we believe that approximately 55% of the project may be eligible for TxDOT reimbursement. The task order, if approved, would generally authorize design of the project and additional services as the project progresses. Under the task order, basic services is for the lump sum of $54,860 with additional services at $14,640 for a total not -to -exceed amount of $69,500. Funding is available for design of the project within the City's Capital Project Fund. The utility relocation project supports the expansion of US 75 which is an infrastructure goal in the City's adopted Strategic Plan. [+AIF_1;130*9161�11,14ZI 11-IN9101H Staff recommends approval of the Resolution authorizing the City Manager to execute an engineering task order with Birkhoff, Hendricks & Carter, LLP for the US 75 Utility Relocation Project - Phase 2. /_1iIF_Td:l►vi1:1Z1&5 Description Resolution Exhibit A Upload Date Type 4/4/2018 Resolution 4/4/2018 Exhibit CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING AN ENGINEERING SERVICE TASK ORDER WITH BIRKHOFF, HENDRICKS & CARTER, LLP FOR THE US 75 UTILITY RELOCATION PROJECT — PHASE 2. WHEREAS; The City has negotiated an engineering service task order with Birkhoff, Hendricks, and Carter, LLP for the US 75 Utility Relocation Project — Phase 2 (the Project); and, WHEREAS; the Project will provide the necessary engineering services to enable bidding and construction of a project to relocate City -owned utility lines in conflict with the widening of US 75 from CR 371 to Mantua by the Texas Department of Transportation; and, WHEREAS; the amount of the engineering consulting fee covering Basic Services for the project is for the lump sum of $54,860 and the amount for additional services is $14,640 for a total not -to -exceed amount of $69,500; and WHEREAS; the Project is consistent with the City's Strategic Plan and funding is available for the Project in the City's Capital Project Fund; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Approval and Authorization of Engineering Service Task Order. The City Council hereby approves the Engineering Service Task Order with Birkhoff, Hendricks and Carter, LLP for the US 75 Utility Relocation Project — Phase 2, attached hereto as Exhibit A, and authorizes, ratifies and approves the City Manager's execution of same, subject to final legal review and approval by the City Attorney. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize, act under, and enforce the task order agreement. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 10t" day of April 2018. ATTEST: APPROVED: City Secretary Carrie L. Smith Mayor Nate Pike US 75 UTILITY RELOCATION PROJECT - PHASE 2, RESOLUTION NO. PAGE 1 OF 1 BIRKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS 11910 Greenville Ave., Suite 600 Dallas, Texas 75243 Phone (214) 361-7900 www.bbcllp.com JOHN W. BIRKHOFF, P.E. GARY C. HENDRICKS, P.E. JOE R. CARTER, P.E. MATT HICKEY, P.E. ANDREW MATA, JR., RE, JOSEPH T. GRAJEWSKI, III, P.E. DEREK B. CHANEY, RE CRAIG M. KERKHOFF, P.E Mr. Joseph Johnson Director of Public Works City of Anna 3223 North Powell Parkway Anna, Texas 75409 Re: General Engineering Services — Task Order US 75 Utility Relocations — Phase 2 Dear Mr. Johnson: September 14, 2017 In accordance with your request and our existing general engineering services agreement, we are pleased to submit this General Services Task Order letter for services related to the preparation of plans, specifications, bidding documents and contract administration for the: Relocations of water facilities in conflict with the widening of US HWY 75 From: County Road 371 To: County Road 372 GENERAL PROJECT DESCRIPTION Prepare plans specifications and bidding documents; and provide construction contract administration for the required water relocations to accommodate the Texas Department of Transportation's U.S. Highway 75 Paving and Drainage Improvements Project. We have estimated the required water relocations as follows: 1. Relocation of the existing 6-inch water line generally along the west side of US 75 from County Road 372 to Country Road 371. This will be relocated as a 12-inch water line. TBPE Firm 526 ACEC Wellness Firm =;� Better Decisions -Better Designs TBPLS Firm 100318-00 I:\7015 contdev\anna\2017 us 75 utility relocations - phase 2\us 75 utility relocations -task authorization Format agreement docx Mr. Joseph Johnson General Services Task Order: US 75 Utility Relocations — Phase 2 September 14, 2017 Page 2 of 10 2. 12-inch crossing under US 75 to replace the existing 6-inch crossing. Steel encasement to be sized large enough for future 16-inch water line, as called for in the Water Masterplan. A Project Location Map marked "Exhibit A" is attached hereto and made a part of this Task Order. Based on our understanding of the project requirements, our opinion of probable project budget is summarized below: US Highway 75 Utility Relocations — Phase 2 Opinion of Probable Construction Cost $497.506 Quality Control, Material Testing & Inspection Services (by others) $12,438 Basic Engineering and Additional Services $69,500 $17,813 Land Rights Acquisitions Total Project Budget $597,257 A copy of our itemized opinion of cost is attached as Appendix A for reference only. SCOPE of SERVICES Part I: Preparation of Plans, Specifications, Bidding Documents and Construction Contract Administration Design Phase Based on the findings in Part A above, preparation of construction plans, specifications, bidding phase services and construction administration phase services for the following: A. Construction Plan -Profile Sheets prepared at a scale of not less than 1'= 20'. B. Standard Details. C. Special Details. D. Cover Sheet, Location Map and Sheet Index. E. Submittals to State Regulatory Agencies, as required. F. Preparation of Texas Department of Transportation permits, as required. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million L\7015 contdev\anna\2017 us 75 utility relocations - phase 2\us 75 utility relocations -task authorization format agreement docx Texas Firm F526 Mr. Joseph Johnson General Services Task Order: US 75 Utility Relocations — Phase 2 September 14, 2017 Page 3 of 10 G. Coordination with other Franchise Utility companies. H. 2-Design review meetings. I. Opinion of Probable Construction Estimate. J. Preparation of Specifications and Contract Documents. K. Assist in procuring geotechnical engineering information or reports as the project requirements dictate. L. Printing of preliminary plans and specifications for review by the City. Bidding Phase A. Assist the City staff in advertising for bids. This will include e-mailing "Notice to Contractors" to contractors experienced in this type of construction. City will have Notice published in local newspaper. B. Sell bidding documents to potential bidders and their suppliers and other parties. C. Provide bidding documents to City of Anna, Dodge Reports, and two other parties requested by the City. D. Assist during opening of bids and provide bidding tally sheets. E. Provide bid tabulation to City and contractors who submitted bids. F. Obtain the following information from the lowest bidder: 1. Past work history. 2. Physical resources to produce the project. G. Formulate opinion from information received and provide the City a summary of the opinion for their use in selection and award of the construction contract. H. After award of contract, furnish ten sets of prints of the final plans, specifications and contract documents to the City for construction use by the City and Contractor. Construction Phase A. Attend a pre -construction conference, including preparing an agenda. B. Attend coordination meetings with contractor, quality control personnel, and City representatives to discuss strategy, problem areas, progress, and any required coordination. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million L\7015 contdev\anna\2017 us 75 utility relocations -phase 2\us 75 utility relocations -task authorization format agreement docx Texas Firm F526 Mr. Joseph Johnson General Services Task Order: US 75 Utility Relocations — Phase 2 September 14, 2017 Page 4 of 10 C. Review shop drawings and other submittal information, which the Contractor submits. This review is for the benefit of the Owner and covers only general conformance with information given by the Contract Documents. The contractor is to review and stamp their approval on submittals prior to submitting to the Engineer. Review by the Engineer does not relieve the Contractor of any responsibilities, safety measures or the necessity to construct a complete and workable facility in accordance with the Contract Documents. D. Provide written responses to requests for information or clarification to City or Contractor. E. Prepare and process routine change orders for this project as they pertain to the original scope of work. F. Make periodic site visits during construction as the project requirements dictate. Minimum of one project site visit per month. G. Review monthly pay request from information obtained in the field. H. Accompany the City during their final inspection of the project. I. Recommend final acceptance of work based on information from the on -site representative. J. Prepare Record Drawings. Utilizing on -site representative and Contractor construction record information, consultant will prepare one set of 22"x 34" reproducible record drawings on mylar and one set of electronic image files in Adobe Acrobat file format and ACAD.dwg file format. Part II: Additional Services A. Design, Property and Construction Surveys. B. Preparation of Plat and Field Note Descriptions for expected water line easements required. Three (3) easement descriptions are included for the purpose of establishing a budget for this phase of work. C. Printing of final plans and specifications for distribution to prospective bidders and the successful contractor. D. Attend Texas Department of Transportation Utility Coordination Meetings E. Preparation of Interlocal Agreement with TxDOT for reimbursements Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million 117015 contdev\anna\2017 us 75 utility relocations - phase 2\us 75 utility relocations -task authorization format agreement.docx Texas Firm F.526 Mr. Joseph Johnson General Services Task Order: US 75 Utility Relocations — Phase 2 September 14, 2017 Page 5 of 10 Part III: Exclusions The intent of this scope of services is to include only the services specifically listed herein and none others. Services specifically excluded from this scope of services include, but are not necessarily limited to the following: A. Environmental impact statements and assessments. B. Fees for permits or advertising. C. Certification that work is in accordance with plans and specifications. D. Environmental cleanup. E. Landscape architecture. F. Fiduciary responsibility to the City G. Flood plain reclamation plans. H. Trench safety designs. I. Quality control and testing services during construction. J. Services in connection with condemnation hearings. K. Phasing of Contractor's work. L. On -site safety precautions, programs and responsibility. M. Consulting services by others not included in proposal. N. Revisions and/or change orders as a result of revisions after completion of original design (unless to correct error on plans). O. Traffic engineering report or study. P. Title searches. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million 1A7015 contdev\anna\2017 us 75 utility relocations -phase 2\us 75 utility relocations -task authorization format agreement docx Texas Firm F526 Mr. Joseph Johnson General Services Task Order: US 75 Utility Relocations — Phase 2 September 14, 2017 Page 6 of 10 Part IV: COMPLETION SCHEDULE Notice to Proceed From City ............................... At direction of City Submit Preliminary Plans to City 8 weeks after Notice to Proceed Submit Plats and Field Notes: ............................. 6 weeks after Notice to Proceed Complete Final Plans & Bidding Documents ..... 3 weeks after City's Initial Review Land Rights Acquisitions: ................................... By the City of Anna Advertise Project for Bids: ................................ At City's Direction Construction Phase: ............... ............................. 3 months after notice to proceed Part V: FEE NOT TO EXCEED AMOUNT Part I - Basic Services Payment for Part I - Basic Services described under Design, Bidding and Construction Contract Administration, shall be on a Lump Sum Basis in the following Amounts: Design Phase ! $44,860 Bidding Phase $4,000 Construction Phase $6,000 Total Basic Services $54,860 Lump Sum Fee Part II - Additional Services For the Additional Services described in Part C we propose to be compensated on a salary cost basis times a multiplier of 2.45, with expenses at actual invoice cost times I.10. The two man survey crew will be billed at a crew rate of $160 per hour. Automobile mileage for special services will be invoiced at $0.50 per mile. We suggest you budget approximately $14,640 in the following amounts for Part II Additional Service for this project: Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million I:\7015 contdev\anna\2017 us 75 utility relocations - phase 2\us 75 utility relocations -task authorization format agreement docx Texas Firm F526 Mr. Joseph Johnson General Services Task Order: US 75 Utility Relocations — Phase 2 September 14, 2017 Page 7 of 10 A. Design and Boundary Surveys $2,640 B. Preparation of Plat and Field $7,500 Note Descriptions (3 Each) C. Printing of Plans & $500 Specifications D. TxDOT Utility Coordination $4,000 Meetings Total Additional Service Not to $14,640 Exceed Amount Texas Board of Professional Land Surveying Contact Information Recipients of professional land surveying services under this agreement may direct complaints regarding such services to the Texas Board of Professional Land Surveying, 12100 Park 35 Circle, Building A, Suite 156, MC 230, Austin, TX 78753, Phone (512) 239-5263, Fax (512) 239-5253. If this General Engineering Services Agreement Task Order meets with your approval, please sign and return one set to our office along with your directive to proceed. We look forward to working with you on this important project for the City of Anna and are available to discuss this task further at your convenience. APPROVED FOR THE CITY OF ANNA, TEXAS Mr. Philip Sanders, City Manager Date Sincerely yours, i� Craig M. Kerkhoff, P.E., C.F.M. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million I:\7015 contdev\anna\2017 us 75 utility relocations -phase 2\us 75 utility relocations -task authorization format agreement. docx Texas Firm F526 Exhibit A - Project Location Map TBPE Firm 526 ACEC Wellness Firm =;� Better Decisions -Better Designs TBPLS Firm 100318-00 I:\7015 contdev\anna\2017 us 75 utility relocations - phase 2\us 75 utility relocations -task authorization format agreement.docx Exhibit a - Project Preliminary Alignment TBPE Firm £§ wC C Wellness m =;� BetterDecisions -Better Des m TP«3rm 700318-00 1: ,_dev\«1 7=75a4relo a_ -tee 75_,_a_ -task authorization format__ra Mr. Joseph Johnson General Services Task Order: US 75 Utility Relocations — Phase 2 September 14, 2017 Page 10 of 10 Appendix A — Opinion of Probable Project Cost BIRKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS Texas Firm F526 CBent: City of Anna Project: US 75 11[tility Relocations - Phase 2 Project No. CONTDF.V ANNA Date: 13-Scn-17 By: CMK ENGINEER'S OPINION OF CONSTRUCTION COST -item No, Description uantiro =nil Price Amount I ROW Preparation 22 Sla S 500.00 $ 1 1.000,00 2 Furnish & Intall_I2-inch Water Line bX Open Cut 1,750 L.17. S 55.00 5 96.250.00 3 Fumish &Install 12-Inch Water Line w/30" Stool Encasomenl (1/4" Well Thickneasl by_ Other then OpenCut d85 1.F S 5%00 S 26b 750.00 4 Furnish & Install 12-Inch R. S. Gate Valve 6 Ha S 3.500.00 S 21.000-00 5 Connect to ExIsting Water Line 2 Fa $ 1.500.00 S 3.0f)Q00 6 J10ut, Plug and Abandon ExislIng Water Line 2 Fa S 5000) 1 S 1.000.00 7 Furnish and Install 6-inch Blowoff Valve Assembly I Fit S 4.000.00 5 4.(H)O.00 R Furnish and Install Standard Fire Hvdrant and Fittinas 2 Fa S S.0(10.00 S 10.000.00 9 Furnish and Install 2-Inch Air & Vacuum Release Valve, including vault. I Na 5 6,0($),W) S 6,000.00 10 Remove and Replace Gravel Pavement 80 S.Y. S 20.00 S 1.600,00 t I Furnish Storm Water Pollution Prevention Plan 1 I. S. S 1,500,00 S 1.500.00 12 Design Trench SealPlan I L.S. S 1,5(N].U(1 5 1,5(K).00 13 Imolement Trench Safety Systems 1.772 L.F, S 2.00 S 3.544,00 14 'Furnish, Install. Maintain & Remove Erosion Control Measures 1 772 1..17. $ 1.50 S 2.658.00 15 Furnish, Install and Maintain H dromulch Seeding 0.80 Acres S 3.5(10.(H) 5 2,812.21 Subtotal: $ 432.614,21 Contingencies and Miscellaneous Items 15%, 5 64.892.13 Construction Iola]: 497,500 34 band Rights Ac ulsitlon 35.625 SF $ 0.50 S 17.812.50 Professional Services (Surveying, Engineering, Bidding & Construction AdminLctration: $ 69,500,()(1 ualily Control and Materials Testin ; 2.50% 12,437.66 F.stimaled Pro'ert Total: S 597,296,S0 USE: I $ .998,000,00 LN15 CumOn^.%FwQ017 US 75 UUNty Rek caiionc- lla 2W0.Vn)t:y Anon Euim , k Qoaehy Shan xb Page / of I Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million I:\7015 contdev\anna\2017 us 75 utility relocations - phase 2\us 75 utility relocations -task authorization format agreement docx Firm F526 Texas CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-261036 Birkhoff, Hendricks & Carter Dallas, TX United States Date Filed: 09/14/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Anna Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. US 75 Relocations - Phase 2 Professional Engineering Services 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Hickey, Matt Dallas, TX United States X Carter, Joe Dallas, TX United States X Hendricks, Gary Dallas, TX United States X Birkhoff, John Dallas, TX United States X Mata, Andrew Dallas, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. �`"" Lana K. Howell }. ^ Notary Public, /, State of Texas r 00 �* Expires:12-18-2018 Signature of authori ed agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE �1 ' �{ Sworn to and subscribed before me, by the said (--'} t6 }tom Wc_� `f= this the 1�-t'� day of %TV,,% , 20 to certify which, witness my hand and seal of office. ?r�ko �1- Lt�f�Z� � l— Oaxr�Lt— + CT-Q�r� Ltc � -+� Si ature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission vwvw.ethics. state.(x.us Version V1.0.3337 THE CITY OF AiAtia AGENDA ITEM: Item No. 13. City Council Agenda Staff Report Meeting Date: 4/10/2018 Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute an engineering task order with Birkhoff, Hendricks & Carter, LLP for the East-West Collector Road Project. (Joseph Johnson) SUMMARY: The East-West Collector Road Project is generally located near the northwest corner of US 75 and FM 455. The proposed project would construct 24' of a planned 37' roadway in 60' of right-of- way. The alignment extends west from the US 75 southbound service road through a large future commercial center with the project's west terminus ending at a large future residential development. The engineering task order provides for design services as well as certain other ancillary services as needed in order to position the project for bidding and construction. Basic Services for the project are for the lump sum amount of $82,080 with Additional Services at $6,035 for a total not - to -exceed amount of $88,115. Funds are available for the design of the project through collected roadway impact fees. The project aligns with the City's adopted Strategic Plan goals of pursuing targeted economic development and building transportation infrastructure. STAFF RECOMMENDATION: Staff recommends approval of the Resolution authorizing the City Manager to execute an engineering task order with Birkhoff, Hendricks & Carter, LLP for the East-West Collector Road Project. ATTACHMENTS: Description Resolution Exhibit A Upload Date Type 4/5/2018 Resolution 4/5/2018 Exhibit CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING AN ENGINEERING SERVICE TASK ORDER WITH BIRKHOFF, HENDRICKS & CARTER, LLP FOR THE EAST -WEST COLLECTOR ROAD PROJECT. WHEREAS; The City has negotiated an engineering service task order with Birkhoff, Hendricks, and Carter, LLP for the East-West Collector Road Project (the Project); and, WHEREAS; the Project will provide the necessary engineering services to enable bidding and construction of the project; and, WHEREAS; the Project is consistent with the City's Strategic Plan; and, WHEREAS; the amount of the engineering consulting fee covering Basic Services for the project is for the lump sum of $82,080 with Additional Services at $6,035 for a total not -to - exceed amount of $88,115; and WHEREAS; funding is available for the Project through collected roadway impact fees; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Approval and Authorization of Engineering Service Task Order. The City Council hereby approves the Engineering Service Task Order with Birkhoff, Hendricks and Carter, LLP for the East-West Collector Road Project, attached hereto as Exhibit A, and authorizes, ratifies and approves the City Manager's execution of same, subject to final legal review and approval by the City Attorney. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize, act under, and enforce the task order agreement. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this loth day of April 2018. ATTEST: APPROVED: City Secretary Carrie L. Smith Mayor Nate Pike RESOLUTION NO. East-West Collector Road Project PAGE 1 OF 1 BIRKH OFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS 11910 Greenville Ave., Suite 600 JOHN W, BIRKHOFF, P.E. GARY C. HENDRICKS, P.E. JOE R. CARTER, P.E. MATT HICKEY, P.E. ANDREW MATA, JR., P.E. JOSEPH T. GRAJE W SKI, III, P.E. DEREK B. CHANEY, BE CRAIG M. KERKHOFF, P.E. Mr. Joseph Johnson Director of Public Works City of Anna 3223 North Powell Parkway Anna, Texas 75409 Dallas, Texas 75243 Phone (214) 361-7900 Re: General Engineering Services — Task Order East-West Collector Roadway April 5, 2018 www.bhclip.com Dear Mr. Johnson: In accordance with your request and our existing general engineering services agreement, we are pleased to submit this General Services Task Order letter for services related to the preparation of plans, specifications, bidding documents and contract administration for the: East-West Collector Roadway From: US 75 To: Proposed Standridge Drive GENERAL PROJECT DESCRIPTION This project consists of a approximately 960-feet of paving and drainage improvements that will be constructed. The roadway plans will construct 24-feet of an ultimate 37-foot wide roadway. It is our understanding that the land rights for these projects will be donated to the City and are not included with this task order. A Project Location Map marked "Exhibit A" is attached hereto and made a part of this Task Order. TBPE Firm 526 ACEC Wellness Firm _—;� Better Decisions -Better Designs TBPLS Firm 100318-00 L\7015 contdev\anna\2018 a-w collector roadway & wl\2018 a-w collector roadway -task authorization agreement docx Mr. Joseph Johnson East-West Collector Roadway April 5, 2018 Page 2 of 10 Based on our understanding of the project requirements, our opinion of probable project budget is summarized below: E-W Collector Roadway and Water Line Opinion of Probable Construction Cost $529,136 Quality Control, Material Testing & Inspection Services (by others) $13,228 Basic Engineering and Additional Services $88,115 Land Ri hts Acquisitions $0 Total Project Budget $630,479 A copy of our itemized opinion of cost is attached as Appendix A for reference only. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million IA7015 contdevkannaU018 a-w collector roadway & wl\2018 a-w collector roadway -task authorization agreement docx Texas Firm F526 Mr. Joseph Johnson East-West Collector Roadway April 5, 2018 Page 3 of 10 SCOPE of SERVICES Part I: Preparation of Plans, Specifications, Bidding Documents and Construction Contract Administration Design Phase Preparation of construction plans and specifications, including the following: A. Construction Plan -Profile Sheets prepared at a scale of not less than 1"= 20'. B. Standard Details. C. Special Details. D. Cover Sheet, Location Map and Sheet Index. E. Submittals to State Regulatory Agencies, as required. F. Preparation of Texas Department of Transportation permits, as required. G. Coordination with other Franchise Utility companies. H. 2-Design review meetings. I. Opinion of Probable Construction Estimate. J. Preparation of Specifications and Contract Documents. K. Assist in procuring geotechnical engineering information or reports as the project requirements dictate. L. Printing of preliminary plans and specifications for review by the City. Bidding Phase A. Assist the City staff in advertising for bids. This will include posting the project with the online construction bidding service Civast. City will have Notice published in local newspaper. B. Sell bidding documents to potential bidders and their suppliers and other parties. C. Provide bidding documents to City of Anna, Dodge Reports, and two other parties requested by the City. D. Assist during opening of bids and provide bidding tally sheets. E. Provide bid tabulation to City and contractors who submitted bids. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million 1A7015 contdev\anna\2018 a-w collector roadway & w1\2018 a-w collector roadway -task authorization agreement docx Texas Firm F526 Mr. Joseph Johnson East-West Collector Roadway April 5, 2018 Page 4 of 10 F. Obtain the following information from the lowest bidder: 1. Past work history. 2. Physical resources to produce the project. G. Formulate opinion from information received and provide the City a summary of the opinion for their use in selection and award of the construction contract. H. After award of contract, furnish five sets of prints of the final plans, specifications and contract documents to the City for construction use by the City and Contractor. Construction Phase A. Attend a pre -construction conference, including preparing an agenda. B. Attend coordination meetings with contractor, quality control personnel, and City representatives to discuss strategy, problem areas, progress, and any required coordination. C. Review shop drawings and other submittal information, which the Contractor submits. This review is for the benefit of the Owner and covers only general conformance with information given by the Contract Documents. The contractor is to review and stamp their approval on submittals prior to submitting to the Engineer. Review by the Engineer does not relieve the Contractor of any responsibilities, safety measures or the necessity to construct a complete and workable facility in accordance with the Contract Documents. D. Provide written responses to requests for information or clarification to City or Contractor. E. Prepare and process routine change orders for this project as they pertain to the original scope of work. F. Make periodic site visits during construction as the project requirements dictate. Minimum of one project site visit per month. G. Review monthly pay request from information obtained in the field. H. Accompany the City during their final inspection of the project. I. Recommend final acceptance of work based on information from the on -site representative. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million 1:\701 S contdev\anna\2018 a-w collector roadway & w1\2018 a-w collector roadway -task authorization agreement docx Texas Firm F526 Mr. Joseph Johnson East-West Collector Roadway April 5, 2018 Page 5 of 10 J. Prepare Record Drawings. Utilizing on -site representative and Contractor construction record information, consultant will prepare one set of 22"x 34" reproducible record drawings on mylar and one set of electronic image files in Adobe Acrobat file format and ACAD.dwg file format. Part II: Additional Services A. Design, Property and Construction Surveys. B. Geotechnical Investigation, including Pavement Recommendations C. Printing of final plans and specifications for distribution to prospective bidders and the successful contractor. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million L\7015 contdev\anna\2018 a-w collector roadway & w1\2018 a-w collector roadway -task authorization agreement docx Texas Firm F526 Mr. Joseph Johnson East-West Collector Roadway April 5, 2018 Page 6 of 10 Part III Exclusions The intent of this scope of services is to include only the services specifically listed herein and none others. Services specifically excluded from this scope of services include, but are not necessarily limited to the following: A. Environmental impact statements and assessments. B. Fees for permits or advertising. C. Certification that work is in accordance with plans and specifications. D. Environmental cleanup. E. Landscape architecture. F. Fiduciary responsibility to the City G. Flood plain reclamation plans. H. Trench safety designs. I. Quality control and testing services during construction. J. Services in connection with condemnation hearings. K. Phasing of Contractor's work. L. On -site safety precautions, programs and responsibility. M. Consulting services by others not included in proposal. N. Revisions and/or change orders as a result of revisions after completion of original design (unless to correct error on plans). O. Traffic engineering report or study. P. Title searches. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million 1:\7015 contdev\anna\2018 a-w collector roadway & w1\2018 a-w collector roadway -task authorization agreement docx Texas Firm F.526 Mr. Joseph Johnson East-West Collector Roadway April 5, 2018 Page 7 of 10 Part IV: COMPLETION SCHEDULE Notice to Proceed From City ............................... At direction of City Complete Field Surveys ..................................... 3 weeks after Notice to Proceed Submit Preliminary Plans to City :................ ..... 12 weeks after Notice to Proceed Complete Final Plans & Bidding Documents ..... 3 weeks after City's Initial Review Land Rights Acquisitions: ................................... By the City of Anna Advertise Project for Bids: ................................ At City's Direction Construction Phase: ............................................. 3 months after notice to proceed Part V: FEE NOT TO EXCEED AMOUNT Basic Services Payment for Part I - Basic Services described under Design, Bidding and Construction Contract Administration, shall be on a Lump Sum Basis in the following Amounts: Design Phase $68,830 Bidding Phase $4,800 Construction Phase $8,450 Total Basic Services Lump Sum Fee $82,080 J Additional Services For the Additional Services, we propose to be compensated on a salary cost basis times a multiplier of 2.41, with expenses at actual invoice cost times 1.15. The two man survey crew will be billed at a crew rate of $160 per hour. Automobile mileage for special services will be invoiced at $0.50 per mile. We suggest you budget approximately $6,035 in the following amounts for the Additional Service for this project: A. Design and Boundary Surveys $2,035 B. Geotechnical Investigation $3,500 C. Printing of Plans & $500 Specifications $6,035 Total Additional Service Not to Exceed Amount Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million L\7015 contdev\anna\2018 a-w collector roadway & wIt2018 a-w collector roadway -task authorization agreement, docx Texas Firm F.526 Mr. Joseph Johnson East-West Collector Roadway April 5, 2018 Page 8 of 10 Texas Board of Professional Land Surveying Contact Information Recipients of professional land surveying services under this agreement may direct complaints regarding such services to the Texas Board of Professional Land Surveying, 12100 Park 35 Circle, Building A, Suite 156, MC 230, Austin, TX 78753, Phone (512) 239-5263, Fax (512) 239-5253. If this General Engineering Services Agreement Task Order meets with your approval, please sign and return one set to our office along with your directive to proceed. We look forward to working with you on this important project for the City of Anna and are available to discuss this task further at your convenience. Sincerely yours, V�� U Craig M. Kerkhoff, P.E., C.F.M. APPROVED FOR THE CITY OF ANNA, TEXAS Mr. Bill Shipp, Interim City Manager Date Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million L\7015 contdev\anna\2018 a-w collector roadway & w1\2018 a-w collector roadway -task authorization agreement docx Texas Firm F526 Mr. Joseph Johnson East-West Collector Roadway April 5, 2018 Page 9 of 10 Exhibit A - Pro'cct Location Map itl t: J. } Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million I:\7015 contdev\anna\2018 a-w collector roadway & w1\2018 a-w collector roadway -task authorization agreennent.docx Texas Firm F526 Appendix A — Opinion of Probable Project Cost BIRKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS Texas Firm F526 Client: City of Anna Project: E-W Collector 24-foot wide. 960-feet long concrete & underground storm drain Project No. 4009-152 Date: 2-Apr-18 ENGINEER'S OPINION OF CONSTRUCTION COST By: CMK Item No. Aewri tinn Quamily L1nlI price Amount 1 Prepare Ri ht-of-Wav- Insurance. Ronda & Mohilization 10 Sta $ 5,000-00 $ 50.000.00 2 Unclassified Roadway Excavation 1.849 CY $ 40.00 $ 73.955.56 3 Furnish & Install 8-Inch Reinforced Concrete Pavement 2,560 SY S 75.00 $ 192.000.00 4 Prc arc Lime Treated Suberadc 2,773 SY S 8-00 $ 22,186.67 5 Furnish Hvdrated Lime (54 lb/SY) 75 Tons S 180.(Xl $ 13.478.40 6 Furnish Storm Water Pollutinn Prevention Plan (SW3P) I I.S S 3,500.001 $ 3.500.00 7 Furnish, Install. Maintain & Remove Traffic Control Devices 1 LS S 10.000.00 $ 10.000.00 R Furnish. Install & Maintain Hvdrnntulch 2,133 SY $ 250 $ 5.333,33 9 Furnish, Install, Maintain & Remove Erosion Control Devices I LS S 7.500.00 $ 7.500.00 Subtotal: $ 377.953.96 10 Under=round Storm Drainage 25% $ 94A88-49 Subtotal wi Storm Draina e: $ 472.442.44 Contin encies and Miscellaneous Items 15% $ 56.693.09 Construction Total: $ 529.135.53 Land Rights Acquisition 48.000 S.F. S $ - uality Control /Material Testine 2,5% S 13-22839 Professional Services (Eneineerina and Surveying) Project Total: $ 542363.92 USE: $ $43,000.00 L 17111I Cn Fk-, An 12111s L w CNkcl Rr.ad—y & N7A\Ik-1— 0,. •Iss Page l of t TBPE Firm 526 ACEC Wellness Firm Better Decisions -Better Designs I:\7015 contdev\anna\2018 a-w collector roadway & w1\2018 a-w collector roadway -task authorization agreement docx TBPLS Firm 100318-00 THE CITY OF AiAtia AGENDA ITEM: Item No. 14. City Council Agenda Staff Report Meeting Date: 4/10/2018 Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute an engineering task order with Birkhoff, Hendricks & Carter, LLP for the East-West Collector Water Line Project. (Joseph Johnson) SUMMARY: The East-West Collector Water Line Project is generally located near the northwest corner of US 75 and FM 455. If constructed, the proposed 12" water line would connect to an existing water line on the east side of US 75 and would generally align with the proposed East-West Collector Road Project on the west side of US 75. The project would extend a 12" water line through a future commercial center with the west terminus of the project ending at a future large residential development. The water line is part of a critical loop that is needed for the water distribution system on the west side of US 75. The engineering task order provides for design services as well as certain other ancillary services as needed in order to position the project for bidding and construction. Basic Services for the project are for the lump sum amount of $52,100 with Additional Services at $2,530 for a total not - to -exceed amount of $54,630. Funds are available for the design of the project through collected water impact fees. The project aligns with the City's adopted Strategic Plan goals of pursuing targeted economic development and upgrading City infrastructure. STAFF RECOMMENDATION: Staff recommends approval of the Resolution authorizing the City Manager to execute an engineering task order with Birkhoff, Hendricks & Carter, LLP for the East-West Collector Water Line Project. ATTACHMENTS: Description Upload Date Type Resolution 4/5/2018 Resolution Exhibit A 4/5/2018 Exhibit CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING AN ENGINEERING SERVICE TASK ORDER WITH BIRKHOFF, HENDRICKS & CARTER, LLP FOR THE EAST -WEST COLLECTOR WATER LINE PROJECT. WHEREAS; The City has negotiated an engineering service task order with Birkhoff, Hendricks, and Carter, LLP for the East-West Collector Water Line Project (the Project); and, WHEREAS; the Project will provide the necessary engineering services to enable bidding and construction of the project; and, WHEREAS; the Project is consistent with the City's Strategic Plan; and, WHEREAS; the amount of the engineering consulting fee covering Basic Services for the project is for the lump sum of $52,100 with Additional Services at $2,530 for a total not -to - exceed amount of $54,630; and WHEREAS; funding is available for the Project through collected water impact fees; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Approval and Authorization of Engineering Service Task Order. The City Council hereby approves the Engineering Service Task Order with Birkhoff, Hendricks and Carter, LLP for the East-West Collector Water Line Project, attached hereto as Exhibit A, and authorizes, ratifies and approves the City Manager's execution of same, subject to final legal review and approval by the City Attorney. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize, act under, and enforce the task order agreement. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this loth day of April 2018. ATTEST: APPROVED: City Secretary Carrie L. Smith Mayor Nate Pike RESOLUTION NO. East-West Collector Water Line Project PAGE 1 OF 1 BIRKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS 11910 Greenville Ave., Suite 600 JOHN W. Bn2KHOFF, P.E. GARY C. HENDRICKS, P.E. JOE R. CARTER, P.E.. MATT HICKEY, P.E. ANDREW MATA, JR., P.E. JOSEPH T. GRAJEWSKI, III, P,E, DEREK B. CHANEY, RE CRAIG M. KERKHOFF, RE, Mr. Joseph Johnson Director of Public Works City of Anna 3223 North Powell Parkway Anna, Texas 75409 Dallas, Texas 75243 Phone (214) 361-7900 Re: General Engineering Services — Task Order East-West Collector Waterline Dear Mr. Johnson: April 5, 2018 www.bhcllp.com In accordance with your request and our existing general engineering services agreement, we are pleased to submit this General Services Task Order letter for services related to the preparation of plans, specifications, bidding documents and contract administration for the: East-West Collector Waterline From: US 75 To: Proposed Standridge Drive GENERAL PROJECT DESCRIPTION This project consists of a 12-inch water line to be constructed generally across US 75 north of FM 455 conecting the existing water line of the east side of US 75 and extending approximtealy 960- feet west of US 75. It is our understanding that the land rights for this project will be donated to the City and are not included with this task order. A Project Location Map marked "Exhibit A" is attached hereto and made a part of this Task Order. TBPE Firm 526 ACEC Wellness Firm =:;� Better Decisions -Better Designs TBPLS Firm 100318-00 I:\7015 contdev\anna\2018 a-w collector roadway & w1\2018 a-w collector wl -task authorisation agreement.docx Mr. Joseph Johnson East-West Collector Water Line April 5, 2018 Page 2 of 10 Based on our understanding of the project requirements, our opinion of probable project budget is summarized below: E-W Collector Roadway and Water Line Opinion of Probable Construction Cost $369,618 Quality Control, Material Testing & Inspection Services (by others) $9,240 Basic Engineering and Additional Services $54,630 Land Rights Acquisitions $0 Total Project Bud et $433,488 A copy of our itemized opinion of cost is attached as Appendix A for reference only. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million I:17015 contdev\anna\2018 a-w collector roadway & wl\2018 a-w collector wl -task authorization agreement docx Texas Firm F526 Mr. Joseph Johnson East-West Collector Water Line April 5, 2018 Page 3 of 10 SCOPE of SERVICES Part I: Preparation of Plans, Specifications, Bidding Documents and Construction Contract Administration Design Phase Preparation of construction plans and specifications, including the following: A. Construction Plan -Profile Sheets prepared at a scale of not less than 1"= 20'. B. Standard Details. C. Special Details. D. Cover Sheet, Location Map and Sheet Index. E. Submittals to State Regulatory Agencies, as required. F. Preparation of Texas Department of Transportation permits, as required. G. Coordination with other Franchise Utility companies. H. 2-Design review meetings. I. Opinion of Probable Construction Estimate. J. Preparation of Specifications and Contract Documents. K. Assist in procuring geotechnical engineering information or reports as the project requirements dictate. L. Printing of preliminary plans and specifications for review by the City. Bidding Phase A. Assist the City staff in advertising for bids. This will include posting the project with the online construction bidding service Civast. City will have Notice published in local newspaper. B. Sell bidding documents to potential bidders and their suppliers and other parties. C. Provide bidding documents to City of Anna, Dodge Reports, and two other parties requested by the City. D. Assist during opening of bids and provide bidding tally sheets. E. Provide bid tabulation to City and contractors who submitted bids. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million I:\7015 contdev\anna\2018 a-w collector roadway & wl\2018 a-w collector wl -task authorization agreement docx Texas Firm F526 Mr. Joseph Johnson East-West Collector Water Line April 5, 2018 Page 4 of 10 F. Obtain the following information from the lowest bidder: 1. Past work history. 2. Physical resources to produce the project. G. Formulate opinion from information received and provide the City a summary of the opinion for their use in selection and award of the construction contract. H. After award of contract, furnish five sets of prints of the final plans, specifications and contract documents to the City for construction use by the City and Contractor. Construction Phase A. Attend a pre -construction conference, including preparing an agenda. B. Attend coordination meetings with contractor, quality control personnel, and City representatives to discuss strategy, problem areas, progress, and any required coordination. C. Review shop drawings and other submittal information, which the Contractor submits. This review is for the benefit of the Owner and covers only general conformance with information given by the Contract Documents. The contractor is to review and stamp their approval on submittals prior to submitting to the Engineer. Review by the Engineer does not relieve the Contractor of any responsibilities, safety measures or the necessity to construct a complete and workable facility in accordance with the Contract Documents. D. Provide written responses to requests for information or clarification to City or Contractor. E. Prepare and process routine change orders for this project as they pertain to the original scope of work. F. Make periodic site visits during construction as the project requirements dictate. Minimum of one project site visit per month. G. Review monthly pay request from information obtained in the field. H. Accompany the City during their final inspection of the project. I. Recommend final acceptance of work based on information from the on -site representative. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million h\7015 contdcv\anna\2018 a-w collector roadway & wl\2018 a-w collector wl -task authorization agreement.docx Texas Firm F516 Mr. Joseph Johnson East-West Collector Water Line April 5, 2018 Page 5 of 10 I Prepare Record Drawings. Utilizing on -site representative and Contractor construction record information, consultant will prepare one set of 22"x 34" reproducible record drawings on mylar and one set of electronic image files in Adobe Acrobat file format and ACAD.dwg file format. Part II: Additional Services A. Design, Property and Construction Surveys. B. Printing of final plans and specifications for distribution to prospective bidders and the successful contractor. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million IA701 S contdev\anna\2018 a-w collector roadway & w1\2018 a-w collector wl -task authorization agreement does: Texas Firm F526 Mr. Joseph Johnson East-West Collector Water Line April 5, 2018 Page 6 of 10 Part III Exclusions The intent of this scope of services is to include only the services specifically listed herein and none others. Services specifically excluded from this scope of services include, but are not necessarily limited to the following: A. Environmental impact statements and assessments. B. Fees for permits or advertising. C. Certification that work is in accordance with plans and specifications. D. Environmental cleanup. E. Landscape architecture. F. Fiduciary responsibility to the City G. Flood plain reclamation plans. H. Trench safety designs. I. Quality control and testing services during construction. J. Services in connection with condemnation hearings. K. Phasing of Contractor's work. L. On -site safety precautions, programs and responsibility. M. Consulting services by others not included in proposal. N. Revisions and/or change orders as a result of revisions after completion of original design (unless to correct error on plans). O. Traffic engineering report or study. P. Title searches. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million L\7015 contdev\anna\2018 a-w collector roadway & wl\2018 a-w collector wl -task authorization agreement. does: Texas Firm F526 Mr. Joseph Johnson East-West Collector Water Line April 5, 2018 Page 7 of 10 Part IV: COMPLETION SCHEDULE Notice to Proceed From City ............................... At direction of City Complete Field Surveys ..................................... 3 weeks after Notice to Proceed Submit Preliminary Plans to City :..................... 12 weeks after Notice to Proceed Complete Final Plans & Bidding Documents.,... 3 weeks after City's Initial Review Land Rights Acquisitions: ................................... By the City of Anna Advertise Project for Bids: ................................ At City's Direction Construction Phase: ............................................. 2 months after notice to proceed Part V: FEE NOT TO EXCEED AMOUNT Basic Services Payment for Part I - Basic Services described under Design, Bidding and Construction Contract Administration, shall be on a Lump Sum Basis in the following Amounts: Total Design Phase $40 100 Bidding Phase $4,800 Construction Phase $7,200 Total Basic Services Lump Sum Fee $52,100 Additional Services For the Additional Services, we propose to be compensated on a salary cost basis times a multiplier of 2.41, with expenses at actual invoice cost times 1.15. The two man survey crew will be billed at a crew rate of $160 per hour. Automobile mileage for special services will be invoiced at $0.50 per mile. We suggest you budget approximately $2,530 in the following amounts for the Additional Service for this project: A. Design and Boundary Surveys $2,030 B. Printing of Plans & $500 Total Additional Service Not to I $2,530 Exceed Amount Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million 1A7015 contdev\anna\2018 a-w collector roadway & w1\2018 a-w collector wl -task authorisation agreement, does Texas Firm F526 Mr. Joseph Johnson East-West Collector Water Line April 5, 2018 Page 8 of 10 Texas Board of Professional Land Surveying Contact Information Recipients of professional land surveying services under this agreement may direct complaints regarding such services to the Texas Board of Professional Land Surveying, 12100 Park 35 Circle, Building A, Suite 156, MC 230, Austin, TX 78753, Phone (512) 239-5263, Fax (512) 239-5253. If this General Engineering Services Agreement Task Order meets with your approval, please sign and return one set to our office along with your directive to proceed. We look forward to working with you on this important project for the City of Anna and are available to discuss this task further at your convenience. Sincerely yours, Craig M. Kerkhoff, P.E., C.F.M. APPROVED FOR THE CITY OF ANNA, TEXAS Mr. Bill Shipp, Interim City Manager Date Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million L\7015 contdev\anna\2018 a-w collector roadway & w1\2018 c-w collector wl -task authorization agreement docx Texas Firm F526 Mr. Joseph Johnson East-West Collector Water Line April 5, 2018 Page 9 of 10 Exhibit A - Project Location Maps Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million IA7015 contdev\anna\201 B e-w collector roadway & wI12018 a-w collector wl -task authorization agreement.docx Texas Firm F526 Appendix A — Opinion of Probable Project Cost BIRKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS Texas Firm F526 Client: Citv of Anna Project: 12-inch Water line, Water Line R 960-feet long Project No. 4009-152 Date: 2-Apr- 18 ENGINEER'S OPINION OF CONSTRUCTION COST By: CM llem No. Description uanlity IJnll I Price Amount l Furnish & Install AWWA C900 12-inch Water Line w/ Class "B" embedment by Open Cut 960 L.F, $ 55.00 $ 52.900.00 2 Furnish & Install AWWA C900 12-inch Water Line w/ 18-inch Steel Encasement Pi (1/4" thick) by Other Than Open Cut 500 L.F, S 45R00 $ 225.000.00 3 Furnish & install Fire Hydrant Assembly 2 Ea S 4.500.00 $ 9.000.00 4 Furnish & Install 12" R.S. Gate Valves 4 Ea. S 3,500.00 $ 14,000.00 5 Connect to F.xistin 12" Water Line I Fa, $ 1,500.00 S 1.500.00 6 Furnish & Install 2-inch air telease/vacuum combination valve L Ea $ 6,000.00 $ 6.000.00 7 113e.sign Trench Safet Plan 1 LS S 1,500.00 $ 1.500.00 8 Implement Trench Safety Plan 960 LF S 2.00 $ 1.920.00 9 Furnish Storm Water Prevention Plan I LS $ 2.000DO $ 2.000.00 10 1 Furnish, install, Maintain & Remove Erosion Control Measures 960 LF $ 2.00 $ 1.920_00 11 Furnish, Implement and Maintain Traffic Control Plan I LS $ 1,500.00 $ 1.500.00 12 Furnish, Install and Maintain Hydronwlch Seeding 2.1.13 SY S 2m $ 4.266.67 Subtotal: $ 321,406.67 Contin encies and Miscellaneous Items 15% $ 48.211.00 Construction Total: $ 369,617.67 Land Rights Acquisition 14.400 SF $ $ Quality Control /Material Teslina 2.5% $ 9,240.44 Professional Services (Ensineerine and Survevine) Project Total: $ 378.859.11 USE: $ 379.000.00 I.17nIS C"nlfhl{AnnaL'IIIR E-W C"Ikn"r Road-3 h WI.b%lWa1x Cog% ilsx Page I of I TBPE Firm 526 ACEC Wellness Firm =;> Better Decisions - Better Designs I:\7015 contdev\anna\2018 a-w collector roadway & wl\2018 a-w collector w1 -task authorization agreement doex TBPLS Firm 100318-00 THE CITY OF AiAtia AGENDA ITEM: Item No. 15. City Council Agenda Staff Report Meeting Date: 4/10/2018 Consider/Discuss/Action on an Ordinance amending the Alarm Fee Structure. (Chief Caponera) SUMMARY: The current alarm ordinance was enacted in 2006. Since then, the city has experienced significant growth. The added residential and commercial sites have increased the number of alarm calls exponentially. The goal of amending the alarm ordinance is to provide a more comprehensive and enforceable ordinance to help reduce the number of false alarms that require a police and/or a fire response. Our current ordinance does not account for multifamily dwellings and the fee structure did not differentiate between residential and commercial alarm permits. The amended ordinance cleans up the verbiage under several sections, restructures the fee schedule to come into alignment with current standards, and adds a component that allows citizens a process to dispute fees associated with suspension and revocation of permits. STAFF RECOMMENDATION: Staff recommends approval. ATTACHMENTS: Description Upload Date Type Amended Alarm Ordinance 4/5/2018 Staff Report CITY OF ANNA, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF ANNA, TEXAS, AMENDING THE CITY OF ANNA CODE OF ORDINANCES BY REPEALING AND REPLACING PART II, ARTICLE 8, SECTIONS 17.01 THROUGH 17.21 AND PART IV, SCHEDULE OF FEES, ARTICLE 5, SECTION 5; AMENDING ALARM PERMIT AND ALARM RESPONSE FEES; PROVIDING FOR A PENALTY FOR ANY VIOLATION OF THIS ORDINANCE NOT TO EXCEED $500; PROVIDING FOR SAVINGS, SEVERABILITY, AND REPEALING CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, the City of Anna, Texas ("the City") has previously adopted ordinances, rules and regulations governing alarm systems installed in buildings located within the City; and WHEREAS, the City of Anna, Texas City Council ("the City Council") has investigated and determined that it would be advantageous and beneficial to the City and its citizens to amend Part II, Article 8, Sections 17.01 through 17.21 and Part IV, Schedule of Fees, Article 5, Section 5 of the City of Anna Code of Ordinances ("Anna Code") by amending its regulations relating to alarm systems and fees associated with same; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The above -referenced recitals are incorporated herein as if set forth in full for all purposes. Section 2. Repeal of Existing Ordinances; Continuity. The City repeals the ordinances embodied by Sections 17.01 through 17.21 of Article 8 of Part II of the Anna Code in their entirety, including but not limited to Ord. No. 264- 2006, effective simultaneously with the addition of the replacement provisions set forth in this ordinance, such that there is no gap of any kind in the City's enforcement authority relating to the subject matter described herein. Any ordinance, resolution, procedures, or other policies of the City which make reference to the numeric designation of any provision repealed by this section shall be construed and deemed to reference the section of the new provisions adopted below relating to the corresponding subject matter. Section 3. Ordinances adopted. 3.01 Replacement Provisions for Part II, Article 8, Sections 17.01 through 17.21 This ordinance amends Part II, Article 8 of the Anna Code, to add the provisions below, to become and be made part of the Anna Code, and to be designated Sections 17.01 through 17.21, as set forth below with added provisions shown in underlined text (example): Section 17. Alarm Requirements 17.01 Definitions The following words and phrases, when used in this section, shall have the meaning - ascribed to them by this section. All terminology used in this section and not specifically defined herein, shall retain its meaning in conformance with applicable publications of the American National Standards Institute (ANSI) or its successor body, or if not defined therein the latest volume of Merriam Webster's Collegiate Dictionary. Alarm Site means a single premises or location served by an Alarm System that are under the control of one Owner, the Owner's agent or a person in control of the premises served by the Alarm System. Each set of equipment that is capable of sending an independent request for emergency assistance of any kind constitutes a separate Alarm Site which requires a Permit under this ordinance. By means of example: for a multi -family dwelling which has alarm systems on each dwelling unit and each alarm system is capable of summoning the police, each unit constitutes an Alarm Site: but if one property has a single system monitoring multiple structures (i.e., a residence and several storage sheds), then it constitutes only one Alarm Site if all portions of the Alarm System are part of a unified whole for purposes of requesting emergency response. Alarm System means a device or system which transmits a signal that is intended to summon an emergency service of the City. The typical categories of alarm signals are robbery, burglary, fire, duress (medical or panic). "Alarm System" does not include: (a) An Alarm installed on a vehicle unless installed at a permanent site, or such vehicle is used for habitation; (b) An Alarm designed to alert only the inhabitants of a premises and the alarm system does not emit a signal that is audible or visible outside the premises that it is installed upon; no (c) An Alarm installed upon the premises occupied or owned by the City of Anna. Alarm Systems Company means any person or company that sells, installs, services, monitors, or responds to burglar alarm signal devices, burglar alarms, television cameras, still cameras or any other electrical, mechanical, or electronic device used (a) to prevent or detect burglary, theft, shoplifting, or other losses of that type; (b) to prevent or detect intrusion; or (c) primarily to detect and summon aid for other emergencies and include persons relaying Alarm notifications. Alarm User means the person, firm, partnership, associations, corporation, company or organization of any kind which owns, controls or occupies any building, structure, facility or vehicle used for habitation wherein an Alarm System is maintained. Automatic Dialing Device means the component of an Alarm System that automatically sends over regular telephone lines or by other electronic means, by Direct Connection or otherwise, a prerecorded voice message or signal of any kind indicating the existence of the emergency that the Alarm System is designed to detect. Burglar Alarm Notification means a notification which summons the police, which is initiated or triggered by an Alarm System designed to respond to a stimulus which is characteristic of unauthorized intrusion. Business Owner means the owner of a retail establishment or commercial establishment, the owner's designee, or the ranking manager on duty. The term "owner" appearing anywhere in this ordinance shall include this meaning of "Business Owner" unless the context clearly requires a different meaning. City means the City of Anna, Texas. Commercial Alarm Site means a premise with an Alarm System that is intended or used for the purposes of conducting a commercial business enterprise. Department means the City of Anna Police Department or its designee. Direct Connection means an Alarm System that has the capability of transmitting system signals to and receiving them at an agency or site designated by the Department. Emergency Assistance Alarm means any automatic notification system other than those defined herein which summons emergency assistance from the City. Emergency Contact Person means the person designated by an Alarm User or Alarm Systems Company to be the primary point of contact between the City and the Alarm User, and who is provided with the power, responsibility, authority, and means to provide requested assistance to the Department, give instructions to any persons who might be occupying an Alarm Site, and timely secure an Alarm Site contacted by the Department, other emergency service personnel, or a designee of same. Emergency Medical Assistance Alarm means any transmission or signal from an Alarm System designed to summon emergency medical assistance. False Alarm means the activation of an Alarm System which is not the result of an emergency or threat of emergency for which the Alarm System was designed to give notice and, in the case of a Burglar Alarm Notification, for which the responding police officer finds no evidence of any criminal activity. This term also includes activation of an Alarm System or call for response by an Alarm Systems Company which is the result of mechanical or electronic failure, malfunction, improper installation, or the negligence of the owner/operator or lessee of an Alarm System, or of their employees or agents. The Department will not consider a False Alarm to have occurred unless a response is made by an agency of the municipality within 30 minutes of the Alarm notification and the agencv determines from an inspection of the interior or exterior of the premises that the alarm was false. This term does not include activations triggered by: (a) an attempted illegal entry of which there is visible evidence, illegal entry, or other demonstrable criminal activity; (b) hurricanes, tornadoes, earthquakes, thunderstorms, electrical storms, utility power surges, or surges through phone lines; (c) a person acting under a reasonable belief that an emergency exists; (d) accident, mistake or testing if then followed by an immediate call to the Department by the Alarm User or Alarm Systems Company canceling the alarm such call Navin been made prior to the dispatch of any officer; or (e) alarms resulting from the servicing of an Alarm System by an alarm business when, prior to such repair or service, the Alarm User or their agent has notified the Department, in person or by call that the Alarm System will be repaired or serviced at the particular date and time coinciding with that alarm. Fire Alarm Notification means a notification intended to summon firefighting forces, that is indicated or triggered manually or automatically by an Alarm System designed to react to any of the visual or physical characteristics of fire. Fire Marshal means the City's Fire Marshal or designee. Local Alarm means an alarm system that emits a signal at an alarm site that is audible or visible from the exterior of a structure but is not remotely monitored by an Alarm Systems Company and does not automatically request police or other emergency response. Permit or permit, as used in this section, means a formal written authorization from the City to install, operate, or cause to be installed or operated an Alarm regulated under by this section. Permit Holder means the person designated in the Permit application who is responsible for responding to alarms and giving access to the site and who is also responsible for proper maintenance and operation of the Alarm System and payment of fees and fines assessed under this article. Permit Reinstatement Fee means a fee to be paid prior to having an Alarm Permit reinstated. The fee shall be established by City Council and set forth in the City's fee schedule. 17.02 Permit Required A person commits an offense if the person installs, operates, or causes to be operated, an Alarm System without first obtaining a Permit from the Department, or while the Permit has been suspended, and in some cases will be required for Local Alarms. A separate Permit is required for each Alarm Site. (a) Any person using an Alarm System shall pay such Permit fees, renewal fees, and service fees as provided for in the fee schedule. (b) A Permit shall only be issued to the owner of a single-family dwelling; the owner of a multi -family complex; the tenant occupying the unit of a multi- family complex (for Alarm Systems installed by the tenant with permission of the owner); and the Business Owner of any retail or commercial establishment. (c) Any person without an existing and valid Permit for an Alarm System on the effective date of the ordinance from which this article is derived must apply for a Permit within thirty (30) days of installation of the system or after the effective date of the ordinance from which this article is derived, whichever is sooner. (d) The owner of a property using a Local Alarm shall be required to apply for and obtain a Permit under this ordinance for any Local Alarm which induces, directly or indirectly, three or more police responses to the property within a 12-month period. Any-pLqperty with a Local Alarm which is re uired to be permitted under this section shall thereafter be required to renew said Permit annually, regardless of the number of police responses induced, unless and until the Local Alarm has been disabled and the Department is notified in writing. (e) In addition to these requirements, the owner of a Local Alarm may apply for a Permit under the procedures established by this ordinance. All provisions of this ordinance applicable to Alarm Systems would then also be applicable to the permitted Local Alarm, including the provisions providing that no emergency response fees will be assessed for the first three (3) False Alarms or police responses in a 12-month period. 17.03 Permit Fee A nonrefundable annual fee must be paid for each Permit or renewal of a Permit, as set forth in the City's fee schedule. 17.04 Application for Permit Each Permit application must contain the following information and be complete, true, and accurate in its entirety: (a) The name address and telephone number of the Permit Holder who will be responsible for the proper maintenance and operation of the Alarm System and payment of fees assessed under this section; (b) The classification of the Alarm Site as either residential or commercial, including whether the Alarm Site is an apartment, in which case the building number and apartment number, if so numbered; (c) The purpose of the Alarm System for each Alarm System located at the Alarm Site, i.e. unauthorized intrusion, robbery, panic/duress; (d) The name and telephone number of the Alarm System Monitoring Company that has agreed to receive calls for the permitted Alarm System, if applicable; (e) At least three (3) names and telephone numbers for Emergency Contact Person that can respond to Department contacts and travel to the alarm premises within thirty (30) minutes with a key or means of access to the location if needed by the emergency responders; and (f) Other information required by the Department or designated representative that is necessary for the enforcement of this article. Upon the receipt of a completed application and required Permit fee, the chief of police or designee shall issue an Alarm Permit to an applicant unless: 1. The applicant fails to provide all of the information requested on the application or submits an incomplete application; 2. The applicant gives false, misleading or untrue information or material fact on the application; 3. The applicant has failed to pay the application fee assessed pursuant to this ordinance; or 4. The applicant will not comply with any provisions of this ordinance. All fees owed by an applicant for which a bill has been issued must be paid before a Permit may be issued. Failure of the Alarm User to renew an alarm Permit by the expiration date shall be considered as not having a valid Permit. Any false statement or misrepresentation of a material fact made by an applicant or person for the purposes of obtaining an alarm permit or renewal, or while making a change thereto, shall be sufficient cause for refusal to grant a Permit. 17.05 Alarm Systems in Multifamily Dwellings If the individual tenant, owner or property manager of any multi -family dwelling installs an Alarm System or has an Alarm System monitored in any tenant's individual unit on the premises, the installing party must provide the Alarm Systems Company monitoring the Alarm System, if any, the name of the representative of the owner or property manager of the multifamily dwelling who has keys to the tenant's residential unit. Each Alarm System must receive a corresponding Permit from the Department before any person operates or causes the operation of any Alarm System. For purposes of assessing service fees and enforcing this ordinance against an individual residential unit, the tenant is responsible for payment of service fees for any False Alarm notification emitted from the Alarm System in the tenant's residential unit for the duration of the tenant's lease. The owner or property manager of an apartment complex must obtain a separate alarm Permit for any Alarm System operated in a non-residential area of the multifamily dwelling, including, but not limited to, common tenant areas and office, storage, and equipment areas. 17.06 Permit Transferability An alarm Permit cannot be transferred to another person or to a new owner. Upon transfer of ownership of an Alarm Site, or tenancy in the case of multi -family dwellings where the Permit is held by a tenant, the Permit automatically expires upon an attempt to transfer it and the new owner/tenant must apply for a new Permit. 17.07 Permit Modifications It is the Permit Holder's sole responsibility to promptly provide the Department with any information that changes the information provided in the Permit application, including but not limited to the name and contact information of the person(s) designated to respond to an alarm. Failure to provide such information to the Department within five business days of actual knowledge that the information on the Permit application is no longer current is a violation of this section. 17.08 Responsibilities of Permit Holders. A Permit Holder in control of an Alarm System shall: 1. Adjust or modify the sensory mechanism of the Alarm System to suppress false indications of force so that the Alarm System will not be activated by impulses due to: a. Transient pressure changes in water pipes; b. Flashes of Ii hfi C. Wind noise caused by the rattling or vibrating of doors or windows; d. Vehicular noise adjacent to the installation; or e. Other forces unrelated to actual emergencies. 2. Maintain the Alarm System in a manner that will minimize False Alarm notifications; 3. Respond or cause a representative to respond within thirty (30) minutes when notified by the City to repair or inactivate a malfunctioning Alarm System, to provide access to the premises, and/or to provide security for the premises; 4. Not manually activate an Alarm for any reason other than an occurrence of an event that the Alarm System was intended to report, or to test an Alarm System if and only if the Department and Alarm Systems Company has been provided with adequate advance notice (which shall under no circumstances be less than 1 hour) of the exact time of the test; and 5. Notify the Department in writing of the date a Permit is to be cancelled or that the Permit will not be renewed. The notification must include the date the document was signed and signature of the Permit Holder. The City must receive the cancellation or non -renewal notice in writing no later than fifteen (15) days before the Permit expiration date. If a Permit Holder or an Emergency Contact Person is contacted to inspect an unsecured building or residence and fails to respond to the Alarm Site in the allowed time of thirty (30) minutes to secure the building or residence, a fee will be charged to the Permit Holder if the City representatives have to secure the premises in accordance with the City's fee schedule. The City is not responsible for any loss or damage arising from a Permit Holder or Emergency Contact Person's failure to timely respond to a Department contact or to timely secure an Alarm Site. 17.09 Duties of Alarm Systems Company. Any company engaged in the business of monitoring alarm systems shall: 1. On the installation or activation of an Alarm System, distribute to the occupant of the Alarm Site the following information: a. A copy of this ordinance; b. Information on how to prevent false alarms; and C. Information on how to operate the Alarm System. 2. Report Alarm signals only by using telephone numbers designated by the chief of police; 3. Before requesting police response to an Alarm signal, attempt to verify every Alarm signal, except a duress or robbery alarm activation, by a telephone call to the Alarm Site; 4. Communicate Alarm notifications to the City in a manner and form determined bv the chief of pgliceand 5. On a monthly basis provide to the chief of police a report which contains the name, address, telephone number, and date of activation of all current subscribers within the City. 17.10 Manual Reset Required. A person in control of a Local Alarm or an Alarm System that causes an alarm notification to be sent shall adjust the mechanism or cause the mechanism to be adjusted so that, upon activation, the system will not transmit another alarm signal without first being manually reset. Each instance of an Alarm notification can be treated by the City as a False Alarm and subject to fees in accordance with this ordinance. 17.11 Reporting of Alarm Signals. A Permit Holder or other person in control of an Alarm System shall not allow Alarm signals to be reported through a relaying intermediary that does not comply with the requirements of all City ordinances, any rules and regulations promulgated by the chief of police or designee, or that is not licensed by the Texas Department of Public Safety, Private Security Bureau, or, the Texas Commission on Fire Protection, as the case may be. 17.12 Fees A Permit Holder must pay any service fees as assessed under the provisions of this ordinance within thirty (30) days after receiving notification from the City that a fee has been assessed. If the assessed fees become ninety (90) days delinquent, a late fee of either ten (10) percent of the delinquent fees or a flat late fee of $5.00 (five dollars), whichever is greater, will be added for each full 90-dayperiod that payment is delayed. Any waiver or delay by the City in pursuit of service fees, penalties, late fees, or other charges provided by this article relating to a given violation shall not constitute any waiver of subsequent amounts due for any other violation. False Alarm penalty service fees applicable to Permit Holders shall be assessed as set forth in the City's fee schedule and administered in the following manner: 1. Burglar alarms. A Permit Holder, other than a person licensed under Chapter 1702 of the Occupations Code, will be assessed a fee for each false Burglar Alarm Notification in excess of three (3) false alarms for each Alarm Site which have occurred during the previous twelve-month period in accordance with the City's fee schedule. 2. Fire alarms. A permit holder will be assessed a fee time for the signaling of a false alarm by a fire alarm system in excess of three (3) false alarms which have occurred during the previous twelve-month period at the alarm site. 3. Robbery alarms. A Permit Holder will be assessed a fee for the signaling of every false alarm by a robbery alarm system. 4. Duress/Emergency assistance/panic alarm. A Permit Holder will be assessed a fee for the signaling of a False Alarm by a duress/emergency assistance or panic alarm system in excess of three (3) False Alarms which have occurred during the previous twelve-month period at the Alarm Site. 5. Notwithstanding the definition of "False Alarm" provided under this ordinance, the City may also assess a fee to the owner of a Local Alarm system if the system directly or indirectly induces a police response and the Department determines that no justified basis for the Local Alarm activation exists. For purposes of this subsection, the following circumstances are among those which are not considered to be a justified basis for Local Alarm activation: operator error: malfunction resulting from inadequate maintenance or operator neglect: or activities of household pets. A test of a Local Alarm system shall not be subject to a response fee under this subsection if the Department is provided no less than 30 minutes advance notice. 6. Emergency Medical Assistance Alarms are not subject to False Alarm fees under this ordinance unless it appears, in the judgment of the chief of police, that the system is being abused for matters in which the operator or Permit Holder is or should be reasonably aware that emergency medical assistance would never be required. For purposes of this subsection, a mistaken belief that a medical emergency existed (i.e., a perceived heart attack which turned out to be something else) would not result in a False Alarm fee, but using an Emergency Medical Assistance Alarm in a situation which is not related to a medical issue (i.e., to summon help in opening a package) may result in a False Alarm fee. A person required to obtain a Permit for an Alarm System under this ordinance who has not been issued a Permit may be assessed a false alarm service fee for each false Burglar Alarm Notification reported to law enforcement from the Alarm Site. 17.13 Revocation of an Alarm Permit. The chief of police may revoke or refuse to renew an alarm Permit if: 1. The Permit Holder has eight (8) or more false alarms during the preceding twelve-month period: 2. There is a false statement of a material matter in the application for a Permit: 3. The Permit Holder has failed to pay a late fee and/or service fee assessed under this ordinance within thirty (30) days after a bill for the assessment was issued: 4. The Permit Holder fails to maintain the alarm system in accordance with the requirements of this article: or 5. The operation of the alarm system by the Permit Holder has demonstrated a history of unreliability with respect to the operation, maintenance, or responses. A person commits an offense if he operates an Alarm System during the period in which the alarm Permit has been revoked. 17.14 Grounds for Nonrenewal of a Permit. An Alarm System is deemed to have a history of unreliability when the applicant has failed to make alterations or corrections to the system to reasonably assure abatement of false alarms. Any Alarm System generating ten (10) or more False Alarm Notifications within a 12-month permit period shall be deemed unreliable, or where an Emergency Contact Person fails to timely respond on more than one occasion in a 12-month period; and the alarm Permit shall be revoked or suspended, after the city provides (thirty) 30 days written notice to the Permit Holder, until the Permit Holder has: 1. Attended alarm user awareness class at a class approved by the chief or his designee: 2. Provided a certificate of compliance; and 3. Paid a reinstatement fee as established in the City's fee schedule. 17.15 Reinstatement of Permit. A person whose alarm Permit has been revoked may be issued a new Permit if the person, 1. Submits an updated application and pays a reinstatement fee, established by enactment of the city council: 2. Pays, or otherwise resolves, all citations in municipal court issued to the person under this ordinance; 3. Pays all outstanding late fees and/or service fees assessed under this ordinance for which a bill has been issued: and 4. Submits documentation to the chief of police stating that the Permit Holder has performed all necessary repairs or adjustments required by the City and has complied with all provisions of this ordinance. A Permit that has been reinstated shall expire on the same date it was originally set to expire, one (1) year from the date the Permit was issued. 17.16 System Performance Reviews. If there is reason to believe that an Alarm System is not being used or maintained in a manner that ensures proper operation and suppresses false alarms, the chief of police may require a conference with an alarm Permit Holder and the Alarm Systems Company responsible for maintenance of the Alarm System, and the Fire Marshal, to review the circumstances of each false alarm. 17.17 Appeal from Penalty Fee, Denial, or Revocation of a Permit. A person assessed penalty fee under this ordinance may appeal the assessment to the city manager, or city manager's designee, by submitting a letter to the city secretary within ten (10) business days following the date of the assessment. A hearing on such appeal will then be scheduled by the City, ideally within seven (7) business days after the receipt of the appeal, with the actual hearing to be conducted within approximately fifteen (15) business days after receipt of the appeal, scheduling permitting, or as otherwise agreed in writing by the appealing person and the City. The city manager, or designee, shall in most circumstances render a decision on the appeal within three (3) business days after the date of the hearing. The decision of the city manager, or designee, shall be final. A person denied a Permit or who has had a Permit revoked, may appeal that action to the city manager, or designee, by submitting a letter to the city secrets within ten 10 business days of the complained action. A hearing on such appeal shall be conducted in the same manner as provided in this section. 17.18 Restrictions on Audible Alarms All Alarm Systems equipped with any exterior sound -producing device, including, but not limited to, gongs, buzzers, sirens, bells or horns, must be equipped with a time device that limits the operation of such sound -producing device to a continuous 10 minutes; except that Commercial Alarm Sites must be equipped with a time device that limits the operation of such sound -producing device to a continuous 15 minutes. 17.19 Requirements for Automatic Dialing Devices An Alarm Site that transmits automatic Alarm notifications directly to the Collin County Communications Center, or any other law enforcement authority, must provide at least the following information: (a) the type of alarm event (burglary, robbery, fire, etc.). (b) the address of the Alarm Site; (c) the place on the premises, if possible, that the alarm was activated (window, door, garage, etc.); (d) the phone number of a contact person who will be able to respond if necessary; and (e) the alarm Permit number. It is unlawful for any person to program an Automatic Dialing Device to select a primary telephone line belonging to the City and it is unlawful for an Alarm user to fail to disconnect or re -program an Automatic Dialing Device which is programmed to select a primary telephone line belonging to the City within twelve (12) hours of receipt of written notice from the chief of police. 17.20 Penalty An Alarm Monitoring Company, an alarm Permit Holder or a person in control of an Alarm System commits an offense if the person violates any provision of this ordinance that imposes upon the person a duty or responsibility to act or refrain from action. A person who violates a provision of this ordinance is guilty of a separate offense for each day or portion of a day during which the violation committed, continued or permitted, and each offense is punishable by a fine not to exceed five hundred dollars ($500.00). The "window fine," or the fine amount which may be paid to resolve a violation under this section under a guilty or no contest plea at the court clerk's window (exclusive of court costs and fees), shall be set as follows: (a) For the first offense, the window fine shall be two hundred dollars ($200.00); (b) For the second through tenth offense, the window fine shall be two hundred fifty dollars ($250.00); and (c) For each subsequent offense, the window fine shall be five hundred dollars 500.00 . In the event that a person accused of a violation of this ordinance elects to plead not guilty, upon conviction the City may impose a fine of u to $500.00 five hundred dollars and an restitution permitted under the law, along with recovery of all applicable court costs and fees. In addition to prohibiting or requiring certain conduct of individuals, it is the intent of this ordinance to hold a corporation, partnership or other association criminally responsible for acts or omissions performed by an agent acting on behalf of the corporation, partnership or other association, and within the scope of employment. A person or business utilizing an Alarm System shall maintain at each Alarm Site a complete set of written operating instructions for each Alarm System. Special codes, combinations or passwords must not be included in these instructions and must be maintained separately and securely. 17.21 Confidentiality All information submitted in compliance with this ordinance shall be deemed confidential and not subject to public disclosure unless required by law. Ord. No. enacted / /2018 3.02 Amending Part IV, Article 5, Section 5. In accordance with Part II, Article 1, Section 9 of the Anna Code, the following provisions shall become and made part of the Anna Code, as a portion of Part IV (Schedule of Fees), Article 5, Section 5, with new provisions are shown below with underlined text (example) and deleted provisions are shown by strikethrough text (fie) Section 5. Alarm Permit Fee An application for a Permit for an Alarm Site is required and a nonrefundable fee for such permit is set forth below. A Permit is issued for one year and must be renewed each year thereafter by payment of the permit fee. It is the responsibility of the Permit Holder to pay the renewal fee no later than the seventh day of the month following the renewal month ("the renewal due date"). If the Permit is not renewed on or before the renewal due date, it expires and is no longer valid. The Department, at is discretion, may renew an expired Permit upon payment of all fees due, plus late fees accumulating at the rate of $10 for every 30 days that have elapsed since the renewal due date. Additional fees for late payment may also be applicable, as provided in Part II, Article 8, Section 17.12 of the code. False alarm fees will be charged as follows: NUMBER OF FALSE ALARMSS €�E 4---3 NO -FEE 4----8 $4O/nnr false alarm o 9 r mmor ��re v $80/nor falsealarm TVpe Description Fee Alarm System (non- Commercial Alarm Site Permit Fee $50.00 (each) Alarm System Commercial Alarm Site Permit Fee $100.00 (each) False (non -robbery) V 4th and 5th false alarms during the preceding 12-month ep riod $50.00 False (non -robbery) 6th and 7th false alarms $75.00 during the preceding 12- month period False (non -robbery) 8th and further false alarms in the preceding $100.00 (each) 12-month period False (robbery) Each false robbery alarm, $100.00 (each) regardless of number of previous false alarms Failure of Emergency Contact Person to Respond The Alarm User's emergency contact person or designee must $50.00 respond within 30 minutes to secure a building or residence Reinstatement Fee Renewal of expired or $50.00 (plus any late fees suspended permit (Ord. Ne2-64-2006 adopte�'�T2006 Ord. No. adopted / /2018) Cross Reference: Part 11, Article 8, Section 17 Section 4. Penalty. Any violation of any of the terms of this ordinance, whether denominated in this ordinance as unlawful or not, shall be deemed a misdemeanor. Any person convicted of any such violation shall be fined in an amount not to exceed $500 for each incidence of violation. Each violation is considered a separate offense and will be punished separately. Section 5. Savings, Severability and Repealing Clauses. All ordinances of the City in conflict with the provisions of this ordinance are repealed to the extent of that conflict. If any provision of this ordinance shall be held to be invalid or unconstitutional, the remainder of such ordinance shall continue in full force and effect the same as if such invalid or unconstitutional provision had never been a part hereof. The City declares that it would have passed this ordinance, and each section, subsection, clause, or phrase thereof irrespective of the fact that any one or more section, subsection, sentence, clause, and phrase be declared unconstitutional or invalid. Section 6. Publication of the Caption Hereof and Effective Date. This ordinance shall be in full force and effective from and after its passage and upon the posting and/or publication, if required by law, of its caption and the City Secretary is hereby directed to implement such posting and/or publication. PASSED by the City Council of the City of Anna, Texas, this day of , 2018. ATTESTED: City Secretary, Carrie Smith APPROVED: Mayor, Nate Pike THE CITY OF AiAtia AGENDA ITEM: Item No. 16. City Council Agenda Staff Report Meeting Date: 4/10/2018 Consider/Discuss/Action on an Ordinance amending the FY 2018 annual budget. (Dana Thornhill) SUMMARY: The proposed budget amendment includes the funding for the following purposes and will be offset by an increase in revenues to the State Seizure Fund: • Funds for the Police Department to purchase a crime reporting platform, P3TIPS, which would allow citizens to communicate anonymous tips to police personnel. In addition this also provide another outlet for communication and cross communication of critical information - $1,000 • Funds to develop a social media platform and independent website to help with recruitment - $2,500 • Funds to purchase wireless cradle points for patrol cars - $11,253 A summary of the proposed budget amendment is included as Exhibit A of the attached Ordinance. The total requested budget amendments are as follows: State Seizure Fund Revenues - Increase in the amount of $20,985 State Seizure Fund Expenditures - Increase in the amount of $14,753 STAFF RECOMMENDATION: Staff recommends approval of the attached Ordinance amending the FY 2018 budget. ATTACHMENTS: Description Upload Date Type Ordinance BudgetAmendment 4/5/2018 Staff Report Exhibit A 4/5/2018 Staff Report CITY OF ANNA ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 752-2017 ADOPTING THE BUDGET FOR THE 2017-2018 FISCAL YEAR; PROVIDING FOR SAVINGS, SEVERABILITY, AND REPEALING CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, on September 12, 2017, the City Council of the City of Anna, Texas ("City Council"), after a duly noticed public hearing as required under Texas Local Gov't Code §102.106, and in accordance with applicable provisions of the City of Anna, Texas Home -Rule Charter ("Charter"), adopted a budget of all municipal appropriations and expenditures for the 2017-2018 fiscal year; and WHEREAS, the City is authorized to make this budget amendment by majority vote of the City Council under Section 7.09 of the Charter; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: SECTION 1. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this ordinance for all purposes and are adopted as a part of the judgment and findings of the City Council with respect to the budget amendments described herein. SECTION 2. The City Council of the City officially finds, determines, and declares that the City of Anna 2017-2018 fiscal year budget is hereby amended with respect to its State Seizure Fund (Fund 24) as set forth in the original budget adopted under Ordinance No. 752-2017 by replacing the information regarding said funds with the information relating to said funds set forth in the attached Exhibit A, incorporated herein for all purposes. SECTION 4. Upon adoption and execution of this ordinance, the City Secretary is directed to attach same and its exhibits to the original City of Anna 2017-2018 fiscal year budget in all places where said budget is filed as of public record or posted for public inspection. SECTION 5. If any provision of this ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this ordinance would have been enacted without such invalid provision. SECTION 6. It is officially found, determined, and declared that the meeting at which this ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including PAGE 1 OF 2 this ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. PASSED, APPROVED, AND ADOPTED on first and final reading on this 10t" day of April, 2018. ATTESTED: APPROVED: City Secretary, Carrie Smith Mayor, Nate Pike PAGE 2OF2 EXHIBIT A Fund 24 Dept Request Cost Center FY 18 Adopted Budget Proposed Increase I Proposed FY 18 Amended Budget State Seizure Gain on Sale of Asset $ $ 20,985 $ 20,985 Total Revenue Increase $ 20,985 State Seizure Wireless cradle points for patrol cars Tools & Equipment $ 5,874 $ 11,253 $ 17,127 P3TIPS crime reporting platform, Social media State Seizure design and set up Contract Services $ - $ 3,500 $ 3,500 Total Expenditure increase $ 14,753 THE CITY OF AiAtia AGENDA ITEM: Item No. 17. City Council Agenda Staff Report Meeting Date: 4/10/2018 Consider/Discuss/Action appointing 2 Neighborhood Design Advisory Committee members by Councilman Beazley and accepting other resignations and appointments as necessary. (City Secretary) SUMMARY: Councilman Beazley was absent the night that members to the Neighborhood Design Advisory Committee were appointed the Council. As such he will need to nominate his appointee's. Additionally, other council members may have resignations and the need for appointments. (City Secretary) [+3IF_12 2::19161 VA I ITi 14';117_A 9 1150-ki A Accept Council Beazley's nominations and accepting other resignations and making appointments as necessary.