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Home My WebLink About2018-05-22 Work Session & Regular Meeting MinutesANNA CITY COUNCIL MINUTES WORK SESSION May 22, 2018 The City Council of the City of Anna met in Work Session on the above date at Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order, Roll Call and Establishment of Quorum Mayor Pike called the meeting to order at 6:35 p.m. Council Member Miller was absent. 2. Briefing/Discussion regarding the FY 2018 and FY 2019 Administrative and Public Safety Budgets.(Dana Thornhill) 3. Briefing/Discussion regarding transportation projects. (Joseph Johnson) 4. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071) b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements C. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Council appointment, City Manager, and related contracts and appointments d. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); discuss lease of property held by Economic Development Corporation; possible incentive agreements with commercial property developers; pending negotiations on development agreements The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 5. Consider/Discuss/Action on any items listed on any agenda—work session, regular meeting, or closed session—that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. 6. Adjourn. There being no further business before the Council, we will consider this meeting adjourned at p.m. Mayor Pike adjourned the meeting at 7:30 p.m. A"ed o e June 12, 2018. _ V :• z * = Mayor Nate Pike ATTEST: �'- •' • * �' EA City Secretary Carrie L. Smith ANNA CITY COUNCIL MINUTES REGULAR SESSION May 22, 2018 1. Call to Order/Roll Call and Establishment of Quorum Mayor Pike called the meeting to order at 7:35 p.m. Council Member Miller was absent. 2. Invocation and Pledge of Allegiance. Mayor Pike led the pledge and invocation. 3. Citizen Comments. Citizens are allowed three minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. William Morgan, 2029 Helmoken Fall Dr - discussed a number of topics including dispatch services, 455/75 traffic signals. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the goveming body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. MOTION: Council Member Beazley moved to approve the consent agenda. Mayor Pike seconded. Motion carried 5-0. a. Approve City Council Meeting Minutes for May 8, 2018. (City Secretary) b. Approve City Council Meeting Minutes for May 15, 2018. c. Consider/Discuss/Action approving a resolution regarding a site and landscape plan for Anna High School Addition located at 1107 W Rosamond Parkway. Anna IS D has submitted a site and landscape for Anna High School Addition located 1107 W Rosamond Parkway. The site is currently zoned SF -E. They are proposing two building additions to the existing High School and additional parking. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A SITE PLAN AND LANDSCAPE PLAN OF ANNA HIGH SCHOOL ADDITION. d. Consider/Discuss/Action on a resolution approving the Anna 455 Addition Preliminary plat. The Anna 455 Addition preliminary plat contains 7.379 acres located in the F. Daffau Survey, Abstract No. 288. This tract is located on the North side of White St between Victoria Falls and Ferguson Pkwy. The preliminary plat is for Lot 2 and 3 and will be used for the future development on Lot 2 for a Montessori School. The tract is currently zoned with a PD for commercial uses. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A PRELIMINARY PLAT OF ANNA455 ADDITION. e. Consider/Discuss/Action approving a site and landscape plan for Anna 455 Addition located on White Street as Block A, Lot 2 of the Anna 455 Addition Plat. Aruna Syamsundar, owner of the property, has submitted a site and landscape plan for Anna 455 Addition located on the North side of White Street on Lot 2, Block A, Anna 455 Addition. The site contains approximately 1.722 acres of land that are zoned PD for commercial uses. Planned for the site is the Deep Roots Montessori School, which is proposed to be a 10,015 square foot, one-story building. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A SITE PLAN AND LANDSCAPE PLAN OF ANNA455 ADDITION f. Consider/Discuss/Action approving a resolution on the preliminary plat for Anna Crossing Ph 5 & 6. The Anna Crossing Phase 5 & 6 preliminary plat contains 87.098 acres in the Ganderson Stark Survey, Abstract No. 798. This tract is located on the North side of Sharp Street and West of Leonard Drive. The tract is currently zoned PD which allows commercial, multi -family, and single family. The proposed plat contains 182 single family lots. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A PRELIMINARY PLAT OF ANNA CROSSING PHASE 5 AND 6. g. Consider/Discuss/Action approving a resolution concerning Anna Crossing Phase 5 Final Plat. The Anna Crossing Phase 5 Final Plat is located in the Ganderson Stark Survey, Abstract No. 798. The plat contains approximately 22.896 acres covering a section of land North of Sharp Street and West of Leonard Drive that will consist of 99 lots. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A FINAL PLAT OF ANNA CROSSING PHASE 5. h. Consider/Discuss/Action on a resolution approving the Pecan Grove Phase 3 Final Plat. The Pecan Grove Phase 3 Final Plat is located in the James Slater Survey, Abstract No. 868 and the R. C. Ingraham Survey, Abstract No. 464. The plat contains approximately 43.489 acres covering a section of land North of Foster Crossing Road and West of Highway 5 that will consist of 106 lots. The construction plans have been approved and we have received a letter from the engineer of record stating that there are no downstream adverse impacts. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A FINAL PLAT OF PECAN GROVE PHASE 3. 6. Consider/Discuss/Action approving a Resolution authorizing an Agreement with Oncor Electric Delivery Company, LLC for Street Lighting Service. (Joseph Johnson) Oncor Electric Delivery is providing street lighting service within the City in accordance with the Tariff for Retail Delivery Service. The tariff has recently been amended as approved by the Texas Public Utility Commission, and the new provisions have recently gone into effect. The new provisions include rates for the provision of LED street lighting, which is anticipated to eventually replace the use of conventional lighting. The City is not committing under this agreement to replace any existing lights or order any new lights. Rather, this agreement sets the rates for such charges should the City order replacements or new lights going forward. According to information provided by Oncor, the City currently has 229 street lights under contract with Oncor and this number will increase with new development served by Oncor. The proposed agreement is standard practice for all municipalities operating through Oncor Electric Delivery for installation, maintenance and repair of street lights. The agreement details how requests for the addition or removal of street lights will be addressed. No additional street lights can be added without execution of this formal agreement. MOTION: Council Member Beazley moved to table. Council Member Burr seconded. Motion carried 5-0. 7. Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute a Tower Site License Agreement with Grayson -Collin Communications. (Joseph Johnson) Grayson -Collin Communications (GCC) has an existing agreement with the City of Anna for a tower license which has lapsed. The license agreement allowed GCC to install and maintain antenna equipment on the City's water tower located at 3300 N. Powell Parkway. The installed equipment provides wireless internet service to customers in northern Collin County. The proposed license agreement is essentially the same as previous with some exceptions. The license fee was previously at $800 per month for the first two years and $1,000 per month thereafter. Under the new agreement this fee would be increased to $1,400 and $1,800 respectively. Additionally, the previous agreement furnished, at no cost, wireless internet services for three locations. Under the new agreement this would be increased to four locations. The proposed agreement also includes new language requiring the monthly fee to be direct deposited into the City's account. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING A TOWER SITE LICENSE AGREEMENT WITH GRAYSON- COLLIN COMMUNICATIONS. MOTION: Council Member Burr moved to approve. Council Member Beazley seconded. Motion carried 5-0. 8. Consider/Discuss/Act on a Resolution appointing a member to the Greater Texoma Utility Association Board of Directors. (City Council) Mr. Ty Chapman appointed to the Board of Director's is stepping down. The Council will need to fill the vacancy created. The term will be expiring in December 2018. The qualifications for the position are as follows: (1) the person may not be a Director if he or she is an officer, employee, or member of the governing body of a municipal corporation, and (2) each Director shall be a qualified Elector of the city that nominates him or her. A RESOLUTION OF THE CITY OF ANNA, TEXAS MAKING AN APPOINTMENT TO THE GREATER TEXOMA UTILITY AUTHORITY BOARD OF DIRECTORS MOTION: Mayor Pike moved to appoint Anthony Richardson. Council Member Reeves seconded. Motion carried 5-0. 9. Consider/Discuss/Act on appointment to fill a vacancy on the Neighborhood Design Advisory Committee. (City Secretary) Council Member Reeves appointed Elizabeth Knapp subject to verification of qualifications. 10. Consider/Discuss/Act on appointment for City Council vacancy. (City Council) MOTION: Council Member Reeves moved to appoint Alonzo Tutson to Place 2 with a term expiring May 2019. Council Member Burr seconded. Motion carried 5- 0. 11. Consider/Discuss/Action on a resolution approving an agreement with the City of Melissa Fire Department to use our reserve brush truck and allow the City of Melissa to house the unit during our relocation process. (Chief Gothard) The City of Melissa Fire Department currently does not have a Brush truck unit in service. The Anna Fire Dept. is responding a first out brush truck automatically to brush fires in Melissa. This agreement will allow the Melissa Fire Department to use our reserve brush truck in their time of need. It will also allow the City of Melissa to house the unit during our relocation process. One of the strategic goals set by City Council was to Encourage Inter -Local Cooperation. This agreement will help continue the bond between the City of Melissa Fire Dept. and the City of Anna Fire Dept. The agreement has been reviewed and approved by the City Attorney. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AN AGREEMENT WITH THE CITY OF MELISSA FOR USE OF BRUSH TRUCK UNIT MOTION: Council Member Beazley moved to approve. Council Member Burr seconded. Motion carried 5-0. 12. A.) Continuance of the second Public Hearing on a voluntary annexation of a 10.144 acre tract of land located in the Grandison Stark Survey, Abstract No. 798 B.) Consider/Discuss/Action regarding Annexation. (Maurice Schwanke) This proposed annexation involves approximately 10.144 acres of land within the Grandison Stark, Abstract No. 798. The area fronts on E. Foster Crossing Road and is east of State Highway Number 5 and is owned by the Skorburg Company. The Skorburg Company has petitioned the City requesting the annexation (voluntary). Mayor Pike opened the public hearing at 8:07 p.m. No Comments. Mayor Pike closed the public hearing at 8:07 p.m. AN ORDINANCE ANNEXING INTO THE CITY OF ANNA, TEXAS THE HEREINAFTER DESCRIBED TERRITORY ADJACENT TO AND ADJOINING THE CITY OF ANNA, TEXAS, TO WIT: BEING A CERTAIN AREA OF LAND SITUATED IN THE GRANDISON STARK LAND SURVEY, ABSTRACT NUMBER 798, COUNTY OF COLLIN, STATE OF TEXAS; AMENDING THE OFFICIAL CITY MAP; PROVIDING FOR A SERVICE PLAN AND AGREEMENT; REQUIRING THE FILING OF THIS ORDINANCE WITH THE COLLIN COUNTY CLERK; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING FOR SEVERABILITY; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; PROVIDING FOR AN EFFECTIVE DATE. MOTION: Council Member Burr moved to approve. Council Member Bryan seconded. Motion carried 5-0. 13. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071) b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements c. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Council appointment, City Manager, and related contracts and appointments d. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); discuss lease of property held by Economic Development Corporation; possible incentive agreements with commercial property developers; pending negotiations on development agreements MOTION: Council Member Beazley moved to enter closed session. Council Member Bryan seconded. Motion carried 5-0. Mayor Pike recessed the open meeting at 8:09 p.m. Mayor Pike reconvened the open meeting at 8:51 p.m. 14. Consider/Discuss/Action on any items listed on the posted agenda or any closed session occurring during this meeting, as necessary 15. Adjourn. Mayor Pike adjourned the meeting at 9:19 p.m. O A Ap o don e June 12, 2018. y ,.,...Niy %,; V Mayor Nate Pike ATTEST: Ell ,4,712 � �2L City Secretary Carrie L. Smith