HomeMy WebLinkAbout2018-06-26 Work Session & Regular Meeting PacketAGENDA
City Council Work Session
THE CITY OF
Anna Tuesday, June 26, 2018 @ 6:30 PM
Anna City Hall, Council Chambers
111 N. Powell Parkway, Anna, Texas 75409
The City Council of the City of Anna will meet in Work Session at 6:30 PM, on June 26,
2018, at the Anna City Hall, Located at 111 North Powell Parkway (Hwy 5), to consider
the following items.
1. Call to Order, Roll Call and Establishment of Quorum
2. Discuss/Consider/Act on a Resolution approving the June 12, 2018 Runoff
Election Canvass. (Mayor Pike)
3. Administer Oath of Office (City Secretary)
4. Discuss/Consider/Act on appointment of Mayor Pro Tem. (City Council)
5. Discuss/Consider/Act on appointment of a Deputy Mayor Pro Tem. (City Council)
6. Discuss/Consider applicants for various boards and commissions.
7. CLOSED SESSION (EXCEPTIONS)
Under Tex. Gov't Code Chapter 551, the City Council may enter into closed
session to discuss any items listed or referenced on this agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code
§551.071); City ordinance compliance.
b. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072); city facilities; acquisition of easements
c. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Council
appointments, City Manager, and related contracts and appointments; Boards
and Commissions
d. Discuss or deliberate Economic Development Negotiations: (1) To discuss or
deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay, or
expand in or near the territory of the City of Anna and with which the City is
conducting economic development negotiations; or (2) To deliberate the offer
of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements
with property developers; pending negotiations on development agreements
The Council further reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the
Open Meetings Act.
8. Consider/Discuss/Action on any items listed on any agenda —work session, regular
meeting, or closed session —that is duly posted by the City of Anna for any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
(If there is no need to address any other such agenda item, the Mayor shall adjourn
this meeting).
9. Adjourn. There being no further business before the Council, we will consider this
meeting adjourned at p.m.
This is to certify that I, Carrie L. Smith, City Secretary, posted this agenda at a place
readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at
or before 5:00 p.m. on .
Carrie L. Smith, City Secretary
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on
this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact
the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate
arrangements can be made.
THE CITY OF
AiAtia
AGENDA ITEM:
Item No. 2.
City Council Agenda
Staff Report
Meeting Date: 6/26/2018
Discuss/Consider/Act on a Resolution approving the June 12, 2018 Runoff Election Canvass.
(Mayor Pike)
SUMMARY:
Collin County Elections Administrator prepares the Official Canvass Results and provides it to the
City for final approval.
STAFF RECOMMENDATION:
Approve the canvass.
ATTACHMENTS:
Description Upload Date Type
Resolution 6/21 /2018 Resolution
CITY OF ANNA, TEXAS
RESOLUTION NO.
(June 16, 2018 Runoff Election Canvass)
A RESOLUTION OF THE CITY OF ANNA, TEXAS CANVASSING THE
RETURNS OF A RUNOFF ELECTION FOR ONE CITY COUNCIL MEMBER,
FOR A THREE-YEAR TERM EXPIRING MAY 2021.
WHEREAS, an election was held in the City of Anna, Texas on June 16, 2018 for
electing one city council member, for a three-year term; and
WHEREAS, the City Council of the City of Anna ("Council") has reviewed and
investigated all matters pertaining to this election and returns thereof, and
WHEREAS, the Council hereby canvasses the returns of this election, at which there
was submitted to all resident, qualified electors of the City for their action thereupon, the
election for one city council member, for a three-year term; and
WHEREAS, the Council has diligently inquired into the poll lists and the official
election returns which were duly and lawfully made to this Council by the judges,
officials and clerks holding and conducting the election, the poll lists and the official
elections returns showing separately the votes cast in the election; and
WHEREAS, from the returns, this Council hereby finds that the following votes were
cast in the election by voters who were resident, qualified electors of the City; and
WHEREAS, each of the candidates in said election received the following votes;
Candidate/or Proposition Number of Votes
City Council, Place l (Concilio de Ciudad, Lugar 1)
Kevin William Toten 171
Stan Carver II 133
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANNA THAT:
SECTION 1. The Council officially finds, determines, and declares that the election was
dully and properly ordered, that proper legal notice of such election was duly given in the
English language and the Spanish language, that proper election officers were duly
appointed prior to the election, that the election was duly and legally held, that all
resident, qualified electors of the City were permitted to vote at the election, and due
returns of the results of the election had been made and delivered, and that the City of
Anna has duly canvassed such returns, all in accordance with the laws of the State of
Texas and of the United States of America and the Ordinance calling the election.
Resolution
Canvassing the June 16, 2018 Runoff Election
SECTION 2. The following person is therefore elected as Council Member of the City
for a term of three (3) years:
Place 1 Kevin Matthew Toten
PASSED AND APPROVED on this 26th day of June, 2018.
ATTEST:
APPROVED:
Carrie L. Smith, City Secretary Nate Pike, Mayor
Exhibit
Resolution
Canvassing the June 16, 2018 Runoff Election
THE CITY OF
Minna
AGENDA ITEM:
Administer Oath of Office (City Secretary)
SUMMARY:
Item No. 3.
City Council Agenda
Staff Report
Meeting Date: 6/26/2018
The Oath of Office will be administered to newly elected Kevin Toten and he will take in seat at
Place 1.
STAFF RECOMMENDATION:
THE CITY OF
Minna
AGENDA ITEM:
Item No. 4.
City Council Agenda
Staff Report
Meeting Date: 6/26/2018
Discuss/Consider/Act on appointment of Mayor Pro Tem. (City Council)
SUMMARY:
According to the City Charter the Mayor Pro-Tem is a Council Member elected by the City Council
at the first regular meeting after each election of Council Members and/or Mayor. The Mayor Pro-
Tem must act as the Mayor during the disability or absence of the Mayor, and in this capacity has
the rights conferred upon the Mayor.
STAFF RECOMMENDATION:
Nominate and elect a Council Member to serve as the Mayor Pro-Tem for a period of one year.
THE CITY OF
Minna
AGENDA ITEM:
Item No. 5.
City Council Agenda
Staff Report
Meeting Date: 6/26/2018
Discuss/Consider/Act on appointment of a Deputy Mayor Pro Tem. (City Council)
SUMMARY:
According to the City Charter the Deputy Mayor Pro-Tem is a Council Member elected by the City
Council at the first regular meeting after each election of Council Members and/or Mayor. The
Deputy Mayor Pro-Tem must act as Mayor during the disability or absence of the Mayor and
Mayor Pro-Tem, and in this capacity has the rights conferred upon the Mayor.
STAFF RECOMMENDATION:
Nominate and vote on a Council Member to serve as the Deputy Mayor Pro-Tem for a period of
one year.
THE CITY OF
Minna
AGENDA ITEM:
Discuss/Consider applicants for various boards and commissions.
SUMMARY:
Item No. 6.
City Council Agenda
Staff Report
Meeting Date: 6/26/2018
Mayor Pike has requested board and commission appointments be held on June 26, 2018.
Discussion and possible interviews will be held during the work session at 6:30 p.m. Applicants
have been invited to the meeting and during work session can be interviewed.
Appointments will be made to the CDC/EDC, BOA, Parks and P&Z during the regular meeting at
7:30 p.m.
We currently have 26 applicants wishing to serve on a city board or commission.
EDC/CDC
• Place 2
— Doug Hermann wants to continue to serve.
• Place 4
— Connie Stump wants to continue to serve.
• Place 6
— Brent Thomas wants to continue to serve.
• Place 7
— Vacant (unexpired term)
Board of Adjustments
• Place 2 - Vacant
• Alternate 2A — Vacant
• Place 4 — Brent Thomas wants to continue to serve.
Parks Board
• Place 2 —Stan Carver wants to continue to serve.
• Place 4 — Ginny Finan wants to continue to serve.
Planning and Zoning Commission
• Place 2 - Don Callahan want to continue to serve.
• Place 4 — Donald Henke wants to continue to serve.
• Place 6 — Vacant
STAFF RECOMMENDATION:
AGENDA
THE CITY OF Regular City Council Meeting
AAAa Tuesday, June 26, 2018 @ 7:00 PM
Anna City Hall, Council Chambers
111 N. Powell Parkway, Anna, Texas 75409
The City Council of the City of Anna will meet in Regular Session at 7:00 PM, on June
26, 2018, at the Anna City Hall, Located at 111 North Powell Parkway (Hwy 5), to
consider the following items.
Welcome to the City Council Meeting. Please sign the Sign -In -Sheet as a record of
attendance. If you wish to speak on an open -session agenda item, please fill out the
Opinion/Speaker Registration Form and turn it in to the City Secretary before the
meeting starts.
1. Call to Order, Roll Call and Establishment of Quorum.
2. Invocation and Pledge of Allegiance.
3. Citizen Comments.
Citizens are allowed three minutes to speak. The Council is unable to respond
to or discuss any issues that are brought up during this section that are not on
the agenda, other than to make statements of specific factual information in
response to a citizen's inquiry or to recite existing policy in response to the
inquiry.
4. Receive reports from Staff or the City Council about items of community interest.
Items of community interest include: expressions of thanks, congratulations, or
condolence; information regarding holiday schedules; an honorary or salutary
recognition of a public official, public employee, or other citizen (but not
including a change in status of a person's public office or public employment); a
reminder about an upcoming event organized or sponsored by the governing
body; information regarding a social, ceremonial, or community event organized
or sponsored by an entity other than the governing body that was attended or is
scheduled to be attended by a member of the governing body or an official or
employee of the municipality; and announcements involving an imminent threat
to the public health and safety of people in the municipality that has arisen after
the posting of the agenda.
5. Consent Items.
These items consist of non -controversial or "housekeeping" items required by
law. Items may be considered individually by any Council member making such
request prior to a motion and vote on the Consent Items.
a. Approve the City Council Meeting Minutes for June 12, 2018.
b. Approve a Resolution authorizing and designating the City Manager as the
City's Authorized Official for the Child Abuse/Family Violence Investigator
grant through the Office of the Governor. (Chief Caponera)
6. Consider/Discuss/Act of appointments to the Planning and Zoning Commission.
7. Consider/Discuss/Act on appointments to the CDC/EDC.
8. Consider/Discuss/Act on appointments to the Board of Adjustments.
9. Consider/Discuss/Act on appointments to the Parks Board.
10. Consider/Discuss/Action regarding a Resolution authorizing the City Manager to
execute an engineering task order with Birkhoff, Hendricks and Carter, LLC for the
Hurricane Creek Regional Sewer Project. (Maurice Schwanke)
11. CLOSED SESSION (EXCEPTIONS)
Under Tex. Gov't Code Chapter 551, the City Council may enter into closed
session to discuss any items listed or referenced on this agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code
§551.071); City ordinance compliance.
b. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072); city facilities; acquisition of easements
C. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Council
appointments, City Manager, and related contracts and appointments
d. Discuss or deliberate Economic Development Negotiations: (1) To discuss or
deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay, or
expand in or near the territory of the City of Anna and with which the City is
conducting economic development negotiations; or (2) To deliberate the offer
of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements
with property developers; pending negotiations on development agreements.
The Council further reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the Open
Meetings Act.
12. Consider/Discuss/Action on any items listed on any agenda —work session, regular
meeting, or closed session —that is duly posted by the City of Anna for any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
(If there is no need to address any other such agenda item, the Mayor shall adjourn
this meeting).
13. Adjourn. There being no further business before the Council, we will consider this
meeting adjourned at p.m.
This is to certify that I, Carrie L. Smith, City Secretary, posted this agenda at a place
readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at
or before 5:00 p.m. on
Carrie L. Smith, City Secretary
1. The Council may vote and/or act upon each of the items listed in this agenda.
2. The Council reserves the right to retire into executive session concerning any of the items listed on
this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act.
3. Persons with a disability who want to attend this meeting who may need assistance should contact
the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate
arrangements can be made.
THE CITY OF
AiAtia
AGENDA ITEM:
Approve the City Council Meeting Minutes for June 12, 2018.
SUMMARY:
STAFF RECOMMENDATION:
ATTACHMENTS:
Description
Minutes
Item No. 5.a.
City Council Agenda
Staff Report
Meeting Date: 6/26/2018
Upload Date Type
6/22/2018 Exhibit
ANNA CITY COUNCI L
MINUTES
REGULAR SESSION
June 12, 2018
1. Call to Order/Roll Call and Establishment of Quorum
Mayor Pike opened the meeting at 7:35 p.m.
All Council Members were present.
2. Invocation and Pledge of Allegiance.
Mayor Pike led the invocation and pledge.
3. Citizen Comments.
Citizens are allowed three minutes to speak. The Council is unable to respond
to or discuss any issues that are brought up during this section that are not on
the agenda, other than to make statements of specific factual information in
response to a citizen's inquiry or to recite existing policy in response to the
inquiry.
William Morgan, 2029 Helmoken Falls - supports a public library; discussed some
road repairs needed on Foster Crossing.
4. Receive reports from Staff or the City Council about items of community
interest.
Items of community interest include: expressions of thanks, congratulations, or
condolence; information regarding holiday schedules; an honorary or salutary
recognition of a public official, public employee, or other citizen (but not
including a change in status of a person's public office or public employment); a
reminder about an upcoming event organized or sponsored by the governing
body; information regarding a social, ceremonial, or community event organized
or sponsored by an entity other than the governing body that was attended or is
scheduled to be attended by a member of the governing body or an official or
employee of the municipality; and announcements involving an imminent threat
to the public health and safety of people in the municipality that has arisen after
the posting of the agenda.
None.
5. Consent Items.
These items consist of non -controversial or "housekeeping" items required by
law. Items may be considered individually by any Council member making such
request prior to a motion and vote on the Consent Items.
MOTI ON: Council Member Burr moved to approve the Consent Agenda. Council
Member Miller seconded. Motion carried 7-0.
a. Approve City Council Meeting Minutes for May 22, 2018. (City Secretary)
b. Approve a Resolution approving a special event application by Kevin Hall,
representative for the Greater Anna Chamber of Commerce regarding the
"July 4th Fire Works Show" at the Anna High School on July 4th, 2018
(Maurice Schwanke)
The City has received a special event permit application for a 4th of July
fireworks display to be held at the Anna High School facility located at 1107
Rosamond Pkwy in front of the Anna High School. GACC is working with the
Anna Fire Department and Anna Police Department in regards to public
safety and the directing of traffic and pedestrians in and around the Anna High
School facility. The fireworks display will be performed by the same company
as last year. Insurances from GACC and the firework company have been
provided to the City.
The Park Board recommended approval of the event at their meeting May 21,
2018.
RESOLUTION REGARDING THE APPROVAL OF A SPECIAL EVENT
PERMIT AND AUTHORITY TO EXECUTE AN
AGREEMENT BETWEEN THE CITY OF ANNA AND THE GREATER
ANNA CHAMBER OF COMMERCE FOR 4th of JULY FIREWORK
DISPLAY AT ANNA HIGH SCHOOL
6. Briefing/Discussion regarding the Parks, Planning, and Streets FY 2019
Budgets (Dana Thornhill)
7. A) Conduct a public hearing to consider public comments regarding a
request by Skorburg Company, owner(s) of the property. The property is
currently zoned Planned Development Ordinance 129-2004 as amended by
Ordinance number 627-2013 which allows commercial, multifamily and
single family on the subject tract. The owner requests to add to the Planned
Development the right for Patio Homes (smaller lots) on a specific tract
(Exhibit A). The property is located east of Finley Blvd and north of Sharp
Street.
B) Consider/Discuss/Action on a regarding a request by the owner(s) of the
property to add to the Planned Development Ordinance 129-2004 as amended
by Ordinance number 627-2013 the right for patio homes on small lots on a
specific tract (Exhibit A).
The property being proposed for the Patio Home concept is within District F and
District H of Planned Development Ordinance Number 129-2004 of the Anna Town
Square Development. These districts allow a wide range of uses from Commercial
to Multifamily to Single Family at 3.5 units per acre. The proposed use is a single-
family structure on a small lot in some cases in a unique set up. There are two
basic setups which would include the following:
1. Units on 40' wide lots with front entry attached garages.
2. Units on 40' wide lots with front entry detached garages.
These units will normally serve two segments of the population. These group are
single/couple first-time house buyers or empty nesters that are downsizing.
Because of the narrowness of the lots, wider streets are provided to allow for easier
traversing of the streets when parking occurs on both sides.
These lots will also address one of the Strategic Plan Goals of the City which is to
Diversify Housing & Neighborhood Options.
A similar development was proposed on this property with a potential alley product.
No alley product is proposed for this development. Additionally, even though it is
not specifically mentioned in the Planned Development a two -car garage is required
on each lot.
Mayor Pike opened the public hearing at 7:52 p.m.
Danny Ussery, 1813 Sadle spoke in opposition.
William Morgan, 2029 Helmoken Falls Dr, spoke in opposition.
Developer John Arnold gave an overview of the proposed product.
Mayor Pike closed the public hearing at 8:15 p.m.
AN ORDINANCE OF THE CITY OF ANNA, TEXAS AMENDING THE CITY'S
COMPREHENSIVE PLAN, ZONING MAP, AND ZONING ORDINANCE, AND
CHANGING THE ZONING OF CERTAIN PROPERTY AS DESCRIBED
HEREIN; PROVIDING FOR SAVINGS, REPEALING AND SEVERABILITY
CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR A
PENALTY CLAUSE NOT TO EXCEED $2000 OR THE HIGHEST PENALTY
AMOUNT ALLOWED BY LAW, WHICHEVER IS LESS; AND, PROVIDING
FOR THE PUBLICATION OF THE CAPTION HEREOF.
MOTION: Council Member Miller moved to approve subject to striking "detached
garage", and change "patio homes" to read "single family" throughout. Council
Member Beazley seconded. Motion carried 5-2. Tutson and Bryan opposed.
8. Consider/Discuss/Action regarding an Ordinance adjusting the roadway
impact fees for Service Area 1 and Service Area 2. (Joseph Johnson)
Impact Fees are authorized under Texas Local Government Code (TLGC),
Chapter 395. An impact fee is imposed on new developments to offset the impact
to existing and proposed infrastructure.
In 2014, after an extensive Roadway Impact Fee Study, Council adopted roadway
impact fees for Service Areas 1 & 2. At that time, the fees for both service areas
were set at $333.34 per service unit equivalent (SUE). Per the study, the maximum
allowable fee that can be set is $702/SUE for Service Area 1 and $616.50/SUE for
Service Area 2. If, for example, the fee was increased to $600/SUE for each
service area, then the amount collected for impact fee eligible projects would nearly
double.
City Council may set the fee at any level up to the maximum allowable fee.
Motion: Council Member Burr moved to approve the maximum fee for each service
area. Council Member Beazley seconded. Motion carried 7-0.
9. Consider/Discuss/Action approving a Resolution authorizing an Agreement
with Oncor Electric Delivery Company, LLC for Street Lighting Service.
(Joseph Johnson)
Oncor Electric Delivery is providing street lighting service within the City in
accordance with the Tariff for Retail Delivery Service. The tariff has recently been
amended as approved by the Texas Public Utility Commission, and the new
provisions have recently gone into effect. The new provisions include rates for the
provision of LED street lighting, which is anticipated to eventually replace the use of
conventional lighting. The City is not committing under this agreement to replace
any existing lights or order any new lights. Rather, this agreement sets the rates for
such charges should the City order replacements or new lights going forward. For
additional discussion regarding these considerations, see the attached Lloyd
Gosselink memorandum from the firm representing Texas cities including Anna
under its membership in the Steering Committee of Cities Served by Oncor.
According to information provided by Oncor, the City currently has 229 street lights
under contract with Oncor and this number will increase with new development
served by Oncor. The proposed agreement is standard practice for all
municipalities operating through Oncor Electric Delivery for installation,
maintenance and repair of street lights. The agreement details how requests for the
addition or removal of street lights will be addressed. No additional street lights can
be added without execution of this formal agreement.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA
APPROVING AND AUTHORIZING AN AGREEMENT FOR STREET
LIGHTING SERVICE WITH ONCOR ELECTRIC DELIVERY COMPANY LLC
MOTION: Council Member Beazley moved to approve. Council Member Tutson
seconded. Motion carried 7-0.
10. Discuss a future Public Library (Nathan Bryan)
Alexia Swanepoel, Anna Community Library Chair, discussed the groups desire to
have a public library in Anna.
11. CLOSED SESSION (EXCEPTIONS)
Under Tex. Gov't Code Chapter 551, the City Council may enter into closed
session to discuss any items listed or referenced on this agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code
§551.071)
b. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072); city facilities; acquisition of easements
c. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); City
Attorney Annual Review, City Manager, Police Chief, and related contracts and
appointments
d. Discuss or deliberate Economic Development Negotiations: (1) To discuss or
deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay, or
expand in or near the territory of the City of Anna and with which the City is
conducting economic development negotiations; or (2) To deliberate the offer
of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements
with commercial property developers; pending negotiations on development
agreements
MOTION: Council Member Bryan moved to enter closed session. Council
Member Miller seconded. Motion carried 7-0.
Mayor Pike recessed the meeting at 8:55 p.m.
Mayor Pike reconvened the meeting at 11:04 p.m.
12. Consider/Discuss/Action on any items listed on the posted agenda or any
closed session occurring during this meeting, as necessary
hi m
13. Adjourn.
Mayor Pike adjourned the meeting at 11:05 p.m.
Approved on the June 22, 2018.
Mayor Nate Pike
ATTEST:
City Secretary Carrie L. Smith
THE CITY OF
AiAtia
AGENDA ITEM:
Item No. 5.b.
City Council Agenda
Staff Report
Meeting Date: 6/26/2018
Approve a Resolution authorizing and designating the City Manager as the City's Authorized
Official for the Child Abuse/Family Violence Investigator grant through the Office of the Governor.
(Chief Caponera)
SUMMARY:
This Resolution is an amended resolution removing Interim City Manager Bill Shipp as the
agency's Authorized Official. The new resolution does not specifically name the City Manager;
rather, it designates the "City Manager" as the Authorized Official for the City of Anna for grant
purposes. Furthermore, it authorizes the City Manager to apply, accept, or decline the Child
Abuse/Family Violence Investigator Grant for FY 2019.
STAFF RECOMMENDATION:
Staff recommends approval of the resolution.
ATTACHMENTS:
Description Upload Date Type
Amended Resolution 6/21 /2018 Staff Report
CITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND
DESIGNATING THE CITY MANAGER AS THE GRANTEE'S AUTHORIZED
OFFICIAL OF THE GRANT APPLICATION FOR THE CHILD ABUSE/FAMILY
VIOLENCE INVESTIGATOR PROJECT TO THE OFFICE OF THE GOVERNOR,
CRIMINAL JUSTICE DIVISION.
WHEREAS, The City Council of the City of Anna finds it in the best interest of the citizens
of the City of Anna that the Child Abuse/Family Violence Investigator Project be operated
for the FY 2019; and
WHEREAS, The City Manager of the City of Anna agrees that in the event of loss or
misuse of the Criminal Justice Division funds, the City Council of the City of Anna assures
that the funds will be returned to the Criminal Justice Division in full.
WHEREAS, City Council of the City of Anna designates IRterim Gthe City Manager, BSI!
Shipp--eas the grantee's authorized official. The authorized official is given the power to
apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Anna approves
submission of the grant application (Grant Number: 3076603) for the Child Abuse/Family
Violence Investigator Project to the Office of the Governor, Criminal Justice Division.
PASSED AND APPROVED this 1 26"' day of MarGhJune, 2018.
ATTEST:
APPROVED:
Carrie Smith, City Secretary Nate Pike, Mayor
THE CITY OF
Minna
AGENDA ITEM:
Item No. 6.
City Council Agenda
Staff Report
Meeting Date: 6/26/2018
Consider/Discuss/Act of appointments to the Planning and Zoning Commission.
SUMMARY:
The Planning and Zoning Commission has 6 places and 2 alternates that serve two year
terms.
Planning and Zoning Commission Expiring Terms & Vacancy
• Place 2 - Don Callahan wants to continue to serve.
• Place 4 — Donald Henke wants to continue to serve.
• Place 6 — Vacant
Top Applicants
• Chandler Jeff
Higdon Rodney
Michrina Andrew
Norwood Bruce
Patterson Kelly
Voss Leslie
Jenkins Melvin
STAFF RECOMMENDATION:
Nominate and vote on persons to serve in each position.
Ex: I nominate to Place 2;
with all terms expiring in June 2020.
ATTACHMENTS:
to Place 4; and
Description Upload Date Type
to Place 6
P&Z Current Roster 6/22/2018 Backup Material
THE CITY OF
AiAtia
AGENDA ITEM:
Consider/Discuss/Act on appointments to the CDC/EDC.
SUMMARY:
EDC/CDC Expiring
• Place 2
— Doug Hermann wants to continue to serve.
• Place 4
— Connie Stump wants to continue to serve.
• Place 6
— Brent Thomas wants to continue to serve.
• Place 7
— Vacant (unexpired term)
STAFF RECOMMENDATION:
Item No. 7.
City Council Agenda
Staff Report
Meeting Date: 6/26/2018
Nominate and vote on persons to serve in each position.
Ex: I nominate to Place 2; to Place 4; and
with all terms expiring in June 2020.
T.7Z!FT.�x.
THE CITY OF
AiAtia
AGENDA ITEM:
Consider/Discuss/Act on appointments to the Board of Adjustments.
SUMMARY:
Board of Adjustments
• Place 2 - Vacant
• Alternate 2A —Vacant
• Place 4 — Brent Thomas wants to continue to serve.
STAFF RECOMMENDATION:
Nominate and vote on persons to serve in each position.
Ex: I nominate to Place 2; _
Alternate 2A with all terms expiring in June 2020.
Item No. 8.
City Council Agenda
Staff Report
Meeting Date: 6/26/2018
to Place 4; and
to
THE CITY OF
Minna
AGENDA ITEM:
Consider/Discuss/Act on appointments to the Parks Board.
SUMMARY:
Parks Board Expiring
• Place 2 —Stan Carver wants to continue to serve.
• Place 4 — Ginny Finan wants to continue to serve.
STAFF RECOMMENDATION:
Nominate and vote on persons to serve in each position.
Item No. 9.
City Council Agenda
Staff Report
Meeting Date: 6/26/2018
Ex: I nominate to Place 2; and to Place 4 with all terms expiring in
June 2020.
THE CITY OF
Minna
AGENDA ITEM:
Item No. 10.
City Council Agenda
Staff Report
Meeting Date: 6/26/2018
Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute an
engineering taskorderwith Birkhoff, Hendricks and Carter, LLC forthe Hurricane Creek Regional
Sewer Project. (Maurice Schwanke)
SUMMARY:
The Hurricane Creek Regional Sewer Project consists of 6 future sewer trunk main projects with
Projects A & B being the principle focus. Project A consists of 15,250 linear feet of 36-inch sewer
line along the East Fork Trinity between the existing Throckmorton Sewer Line and the
convergence of East Fork and Hurricane Creek. Project B consists of 9,500 linear feet of 33 and
30-inch sewer line along Hurricane Creek between FM 455 and the convergence of East Fork and
Hurricane Creek. The projects, if constructed, would stimulate development west of US 75 and
would prevent reallocation of the remaining sewer capacity in the Throckmorton basin, which is still
developing. This strategy aligns with the City's adopted Strategic Plan goals of pursuing targeted
economic development and upgrading City facilites and infrastructure.
Staff is recommending authorization of Parts I and V for Projects A & B only. This would allow the
design for Projects A & B to progress to a point that would allow for easement acquisition. Staff
has met with property owners in the basin who are willing to contribute the necessary easements at
no cost.
For Project A, Part I is in the amount of $250,379 and Part V is in the amount of $67,375. For
Project B, Part I is in the amount of $107,723 and Part V is in the amount of $43,750 for a total
not -to exceed amount of $469,227. Funds are available for this project through collected
wastewater impact fees.
STAFF RECOMMENDATION:
Staff recommends approval of the Resolution authorizing the City Manager to execute an
engineering task order with Birkhoff, Hendricks and Carter, LLC for the Hurricane Creek Regional
Sewer Project.
ATTACHMENTS:
Description Upload Date Type
Resolution 6/15/2018 Resolution
Exhibit 1 - Task Order 6/22/2018 Exhibit
CITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE
CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING AN ENGINEERING
TASK ORDER WITH BIRKHOFF, HENDRICKS & CARTER, LLP FOR THE HURRICANE
CREEK REGIONAL SEWER PROJECT.
WHEREAS; The City of Anna, Texas (the City) has negotiated an engineering service task
order with Birkhoff, Hendricks & Carter, LLP for the Hurricane Creek Regional Sewer Project
(the Project); and,
WHEREAS; the Project will provide the necessary engineering services to enable easement
acquisition with only Projects A & B being the initial focus; and,
WHEREAS; the engineering services fee for Project A, Part I is in the amount of $250,379
and Part V is in the amount of $67,375; and Project B, Part I is in the amount of $107,723
and Part V is in the amount of $43,750 for a total not -to exceed amount of $469,227; and,
WHEREAS; funds are available for the project using collected wastewater impact fees; and,
WHEREAS; the Project supports the City's adopted Strategic Plan goals of pursuing targeted
economic development and upgrading City facilities and infrastructure;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Authorization.
The City Council hereby approves Parts I and V for Project A and B of the Agreement
attached hereto as Exhibit 1, and authorizes, ratifies and approves the City Manager's
execution of same. The City Manager is hereby authorized to execute all documents and to
take all other actions necessary to finalize, act under, and enforce the task order
agreement.
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 26t" day
of June 2018.
APPROVED: ATTEST:
Mayor Nate Pike City Secretary Carrie L. Smith
RESOLUTION: Hurricane Creek Regional Sewer Task Order PAGE 1 OF 1 6/26/18
BIRKHOFF, HENDRICKS & CARTER, L.L.P.
PROFESSIONAL ENGINEERS
11910 Greenville Ave., Suite 600
JOHN W. BIRKHOFF, P.E.
GARY C. HENDRICKS, RE
JOE R. CARTER, P.E.
MATT HICKEY, P.E.
ANDREW MATA, JR., P.E.
JOSEPH T. GRAJEWSKI, III, P E.
DEREK B. CHANEY, RE
CRAIG M. KERKHOFF, RE
Mr. Joseph Johnson
Director of Public Works
City of Anna
I I I North Powell Parkway
Anna, Texas 75409
Dallas, Texas 75243 Phone (214) 361-7900
Re: General Engineering Services — Task Order
Hurricane Creek Regional Sanitary Sewer
Dear Mr. Johnson:
June 6, 2018
www.bhcllp.com
In accordance with your request and our existing general engineering services agreement, we are pleased to
submit this General Services Task Order letter for services related to the preparation of specifications, bidding
documents and contract administration for:
The Hurricane Creek Regional Sanitary Sewer
GENERAL PROJECT DESCRIPTION
This project consists of approximately 48,700 linear feet of sanitary sewer pipe ranging in size from 36-inch to
12-inch. Generally, the project is within the East Fork Trinity and Hurricane Creek drainage basins, with a
small segment extending the existing Throckmorton Creek sanitary sewer line to the north. For the purpose of
design and construction phasing, as well as 3rd party participation, the project is separated into six (6)
segments, as indicated in Table 1 and shown in the enclosed "Exhibit All. General descriptions of the six
project elements are as follows:
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I:\7015 contdev\anna\2018 hurricane creek regional sewer\hurricane creek regional sanitary sewer task order docx
Mr. Joseph Johnson
General Services Task Order: Hurricane Creek Sanitary Sewer
June 6, 2018
Page 2 of 13
Project A: 36-inch sanitary sewer line along the east side of the East Fork Trinity River. Limits are from the
existing regional Throckmorton Sanitary Sewer line to the convergence of the East Fork and Hurricane Creek.
Project B: 30-inch and 33-inch sanitary sewer along the east side of Hurricane Creek. Limits are from the
convergence of the East Fork and Hurricane creek to the south side of FM 455. These sanitary sewer sizes
are in compliance with the build -out sizes shown on the City's sanitary sewer Masterplan.
Project C. 18-inch sanitary sewer along the east side of the East Fork. Limits are from the convergence of the
East Fork and Hurricane Creek up approximately 3,750 LF up the East Fork basin.
Project D: 27-inch and 30-inch sanitary sewer along the east side of Hurricane Creek. Limits are from the
south side of FM 455 to the south end of the Mantua development. With topographic limitations, three (3)
sanitary sewer connection points for the Mantua development will be required. This project will extend to the
western most portion of the development. These sanitary sewer sizes are in compliance with the build -out
sizes shown on the City's sanitary sewer Masterplan.
Project E: 12-inch sanitary sewer that will connect to Project D above. This project will provide a sanitary
sewer connection point to the middle portion of the Mantua development (west side of US 75).
Project F. 15-inch sanitary sewer line that will extend the existing Throckmorton sanitary sewer line. This
line will serve the eastern connection point of the Mantua development adjacent to the east side of US 75.
This line size is in compliance with the build -out size shown in the City's sanitary sewer Masterplan.
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I:\7015 contdev\anna\2018 hurricane creek regional sewer\hurricane creek regional sanitary sewer task order docx
Mr. Joseph Johnson
General Services Task Order: Hurricane Creek Sanitary Sewer
June 6, 2018
Page 3 of 13
Based on our understanding of the project requirements, our opinion of probable project budget is
summarized below:
Table 1- Opinion of Probable Project Budget
Project A
Project B
Project C
Project D
Project E
Project F
Total
Opinion of Probable
Construction Cost
$6,104 874
$2 345 044
$893 074
$3 078 652
$811 519
$1 037 264
$14' ' 270 427
Bonds, Insurance &
Mobilization
$122,098
$46,901
$17,861
$61,573
$16,230
$20,745
$285,409
3rd Party Inspection
Services
$91,573
$35,176
$13,396
$46,180
$12,173
$15,559
$214,056
Quality Control &
Material Testing
$1525622
$58,626
$22,327
$76,966
$20,288
$25,932
$356,761
Land Rights Acquisitions
$750,000
$327,135
1 $200,000
$323,002
$172,176
1 $196,281
$1,968,595
Preliminary En ineerin
Part 1. (A - B)
60% Desi n
$250 379
$107 723
$47 105
$135 040
$45 389
$54 141
$634 602
'
Part V (A - D) Additional
Services (Survey, Plat &
F/N, Clearing, Meetings,
$112,375
$69,000
$17,625
$70,250
$30,000
$28,375
$327,625
Expenses)
Final En ineerin
Part 11 -IV
Final Design to 100%,
$2935797
$121,883
$535295
$148,947
$49,365
$60,062
$733,677
Bidding & Const. Admin.
Part V (E - F)
Additional Services
$11,350
$6,700
$6,800
$11,100
$4,800
$5,950
$46,750
Geotech, Expenses)
$3,767,108
Total Project Budget
$7,834,068
$3,084,938
$1,266,983
$1,151,940
$1,437,309
$18,542,396
A copy of our itemized opinion of project budget for each project segment is attached as Appendix A for
reference only.
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Mr. Joseph Johnson
General Services Task Order: Hurricane Creek Sanitary Sewer
June 6, 2018
Page 4 of 13
SCOPE of SERVICES
It is anticipated that each of the six (6) segments will be designed, bid and constructed as separate and
stand-alone projects. The scope of services below applies to all six (6) segments individually.
Part I: Preliminary Engineering Phase
A. Preliminary Engineering Report pertaining to the design flows and considered route
of the project
B. Set the alignment and preliminary grade of the project in order prepare and provide
permanent sanitary sewer and temporary construction easement plat and field notes to
the City for land right acquisition purposes. Two (2) Design review meetings are
included with the Preliminary Engineering Phase.
Part II: Final Design Phase
Preparation of construction plans and specifications for the following:
A. Construction Plan -Profile Sheets prepared at a scale of not less than V= 20'.
B. Standard Details.
C. Special Details.
D. Cover Sheet, Location Map and Sheet Index.
E. Submittals to State Regulatory Agencies, as required.
F. Preparation of required Texas Department of Transportation permits, as required.
G. Coordination with other Franchise Utility companies.
H. Three (3) Design review meetings.
1. Opinion of Probable Construction Estimate.
J. Preparation of Specifications and Contract Documents.
K. Assist in procuring geotechnical engineering information or reports as the project
requirements dictate.
L. Printing of preliminary plans and specifications for review by the City.
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Mr. Joseph Johnson
General Services Task Order: Hurricane Creek Sanitary Sewer
June 6, 2018
Page 5 of 13
Part III: Bidding Phase
A. Assist the City staff in advertising for bids. This will include e-mailing "Notice to
Contractors" to contractors experienced in this type of construction. City will have
Notice published in local newspaper.
B. Posting the plans for bid advertisement on Civcast.
C. Provide bidding documents to City of Anna, Dodge Reports, and two other parties
requested by the City.
D. Assist during opening of bids and provide bidding tally sheets.
E. Provide bid tabulation to City and contractors who submitted bids.
F. Obtain the following information from the lowest bidder:
1. Past work history.
2. Physical resources to produce the project.
Formulate opinion from information received and provide the City a summary of
the opinion for their use in selection and award of the construction contract.
G. After award of contract, furnish ten sets of prints of the final plans, specifications
and contract documents to the City for construction use by the City and Contractor.
Part IV: Construction Phase
A. Attend a pre -construction conference, including preparing an agenda.
B. Attend coordination meetings with contractor, quality control personnel, and City
representatives to discuss strategy, problem areas, progress, and any required
coordination.
C. Review shop drawings and other submittal information, which the Contractor
submits. This review is for the benefit of the Owner and covers only general
conformance with information given by the Contract Documents. The contractor is
to review and stamp their approval on submittals prior to submitting to the
Engineer. Review by the Engineer does not relieve the Contractor of any
responsibilities, safety measures or the necessity to construct a complete and
workable facility in accordance with the Contract Documents.
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]A7015 contdev\anna\2018 hurricane creek regional seweAhurricane creek regional sanitary sewer task order docx
Mr. Joseph Johnson
General Services Task Order: Hurricane Creek Sanitary Sewer
June 6, 2018
Page 6 of 13
D. Provide written responses to requests for information or clarification to City or
Contractor.
E. Prepare and process routine change orders for this project as they pertain to the
original scope of work.
F. Make periodic site visits during construction as the project requirements dictate.
Minimum of one project site visit per month.
G. Review monthly pay request from information obtained in the field.
H. Accompany the City during their final inspection of the project.
I. Recommend final acceptance of work based on information from the on -site
representative.
J. Prepare Record Drawings. Utilizing on -site representative and Contractor
construction record information, consultant will prepare electronic image files in
Adobe Acrobat file format and ACAD.dwg file format.
Part V: Additional Services
A. Design, Property and Construction Control Surveys
B. Preparation of Plat and Field Note Descriptions for expected sanitary sewer
easements required. Thirty-six (36) easement descriptions are included for the
purpose of establishing a budget for this phase of work.
C. Clearing of the proposed project route for access by the Geotechnical equipment
and field surveys as required.
D. Additional Design & Coordination meetings with project stakeholders above and
beyond those identified in Part I and Part II (H).
E. Geotechnical Evaluations and recommendations. The Geotechnical evaluation and
report will be performed by a sub -consultant to be approved by the City of Anna.
F. Printing of final plans and specifications for distribution to prospective bidders and
the successful contractor.
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IA701 S contdev\anna\2018 hurricane creek regional seweMurricane creek regional sanitary sewer task order does
Mr. Joseph Johnson
General Services Task Order: Hurricane Creek Sanitary Sewer
June 6, 2018
Page 7 of 13
Part V: Exclusions
The intent of this scope of services is to include only the services specifically listed herein and none
others. Services specifically excluded from this scope of services include, but are not necessarily
limited to the following:
A. Environmental impact statements and assessments.
B. Fees for permits or advertising.
C. Certification that work is in accordance with plans and specifications.
D. Environmental cleanup.
E. Fiduciary responsibility to the City.
F. Trench safety designs.
G. Quality control and testing services during construction.
H. Services in connection with condemnation hearings.
I. Phasing of Contractor's work.
I On -site safety precautions, programs and responsibility.
K. Consulting services by others not included in proposal.
L. Revisions and/or change orders as a result of revisions after completion of original
design (unless to correct error on plans).
M. Traffic engineering report or study.
N. Title searches.
O. Land Rights Acquisition Services
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Mr. Joseph Johnson
General Services Task Order: Hurricane Creek Sanitary Sewer
June 6, 2018
Page 9 of 13
FEE NOT TO EXCEED AMOUNT
City may choose to authorize any or all of the six (6) project elements without affect to the scope of services or
fee to any project elements not authorized at this time.
Preliminary Engineering - Basic Services
Payment for the Preliminary Engineering Design Phase portion of the Basic Services described under
Parts I shall be on a Lump Sum Basis in the following Amounts:
Part I
Protect A
_Pr
Project B
Project C
Project D
Project E
Project F
_. Total
A. Preliminary
$10,000
$8,000
$3,500
$8,000
$5,000
$5,000
$39,500
Engineering Report
B. Preliminary
$240,379
$99,723
$43,605
$127,040
$40,389
$49,141
$595,102
Alignment & Grade
Total Prelim
$250,379
$107,723
$47,105
$135,040
_
$45,389
$54,141
$634,602
Engineering Basic
Service
I�
Preliminary Engineering - Additional Services
For the Additional Services included with the preliminary engineering, we propose to be
compensated on a salary cost basis times a multiplier of 2.41, with expenses at actual invoice cost
times 1.15. The survey crew will be billed at a crew rate of $165 per hour. Automobile mileage for
additional services will be invoiced at $0.55 per mile.
We suggest you budget approximately $327,625 in the following amounts for our services for this
project:
Project A
Project B
Project C
Project D
Project E
Project F
Total
A. Design and
$28,875
$19,250
$9,625
$19,250
$11,000
$12,375
$100,375
Boundary Surveys
B. Preparation of Plat
$38,500
$24,500
$7,000
$28,000
$14,000
$1400
$126,000
and Field Note
Descriptions
i"
j $22,250
-
i
$3,000
$85,250
-- -
C. Route Clearin .
$40,000
$20,000
$3,000
D. Additional Design
$5,000
$1,000
$3,000
$2,000
$2,000
$16,000
MeetingsTotal
$28,375
Prelim
$112,375
$69,000
$17,625
$70,250
$30,000
$327,625
Engineering
Additional Service
Not to Exceed
Amounts
J_.
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1:\701 S contdev\anna\2018 hurricane creek regional sewer\hurricane creek regional sanitary sewer task order docx
Mr. Joseph Johnson
General Services Task Order: Hurricane Creek Sanitary Sewer
June 6, 2018
Page 10 of 13
Final Design - Basic Services
Payment for the Final Design Phase portion of the Basic Services described under Parts II, III and, IV
shall be on a Lump Sum Basis in the following Amounts:
Project A
Project B
Project C
Project D
Project E
�Project�ot
Part IL• Design Phase
$160,253
$66,482
$29,070
$84,694
$269926
$32,761
$396,736
(Final)
$4,845
Part III: Bidding Phase
$16,025
$11,080
$14,116
$49488
$8,736
$58,715
Part IV: Construction
$1179519
$44,321
$19,380
$56,462
$17,951
$18,565
$271,898
Phase
Total Basic Services
Lump Sum Fee
$293,797
$121,883
$53,295
$155,275
$49,365
$60,062
$733,677
Final Design - Additional Services
For the Additional Services to be included in the Final Design, we propose to be compensated on a
salary cost basis times a multiplier of 2.41, with expenses at actual invoice cost times 1.15.
Automobile mileage for additional services will be invoiced at $0.55 per mile.
We suggest you budget approximately $46,750 in the following amounts for our services for this
project:
Project A
Project B
Project C
Project D
Project E
Project F
Total
E. Geotechnical
$9,850
$5,550
$6,300
$9,900
$4,300
$5,200
$41,100
Evaluation and
Report
$1,500
F. Printing of Plans &
$1,200
$500
$1,200
$500
$750
$5,650
Specifications
$11,350
$6,750
$4,800
$5,950
$46,750
Total Additional
Service
$6,8000
$11,100
Not to Exceed
f
Amounts
f
Texas Board of Professional Land Surveying Contact Information
Recipients of professional land surveying services under this agreement may direct complaints
regarding such services to the Texas Board of Professional Land Surveying, 12100 Park 35 Circle,
Building A, Suite 156, MC 230, Austin, TX 78753, Phone (512) 239-5263, Fax (512) 239-5253.
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1\7015 coradev\anna\2018 hurricane creek regional sewer\hurricane creek regional sanitary sewer task order docx
Mr. Joseph Johnson
General Services Task Order: Hurricane Creek Sanitary Sewer
June 6, 2018
Page 11 of 13
If this General Engineering Services Agreement Task Order meets with your approval, please sign
and return one set to our office along with your directive to proceed. We look forward to working
with you on this important project for the City of Anna and are available to discuss this task further at
your convenience.
Sincerely yours,
/,'�Craig M. Kerkhoff, P.E., C.F.M.
Partner
ATTEST:
Managing Partner
PRELIMIARNY ENGINEERING APPROVED FOR THE CITY OF ANNA, TEXAS
Mr. Maurice Schwanke, City Manager Date
FINAL DESIGN APPROVED FOR THE CITY OF ANNA, TEXAS
Mr. Maurice Schwanke, City Manager Date
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Mr. Joseph Johnson
General Services Task Order: Hurricane Creek Sanitary Sewer
June 6, 2018
Page 12 of 13
Exhibit A - Project Location Map
PROJECT D —
(4,650 L.F. 30")
IL (4,400 L.F. 27")
CITY OF ANNA, TEXAS
HURRICANE CREEK I
REGIONAL TRUNK SEWER
CONCEPTUAL ALIGNMENT Jl
I� --
PROJECT 13
(1,400 L.F. 33") _—
(8,100 L.F. 30")
4 I
r I J_
PROJECT C
(3,750 L.F. 18")
I.ITY
FU I L RE COT. I I N COUN V OI f I FR L (N )P
I
PROJECT A�
(15,250 L.F. 36")
]OFF.=Nl?RF & & CARTER, L.L.P.
IH! AL F:KCi1NF}RS
1 .1Y'61fx,5f -v„S pi lif Yp.fvr, lYridlx Y��
�Yul•�f w�
Y 411n de it rZ11• Ynl�
MAY, 201 a
PROJECT E
(5,000 L.F. 12
EROJECT F 1
(5,700 L.F, 15' )
f
Al, i45 • ' '
r. cry 'I
t ,
0 .
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Mr. Joseph Johnson
General Services Task Order: Hurricane Creek Sanitary Sewer
June 6, 2018
Page 13 of 13
Appendix A — Opinion of Probable Project Cost
(Follows this page)
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IA7015 contdev\anna\2018 hurricane creek regional sewer\hurricane creek regional sanitary sewer task order.docx
BIRKHOFF, HENDRICKS & CARTER, L.L.P. Project No. Project A
PROFESSIONAL ENGINEERS
Texas Firm F526
Client: City ofAnna, Texas Date: 6-Jun-18
Project: Hurricane Creek Regional Trunk Sewer
Project A - 15,250 L.F. 36-Inch PVC Sanitary Sewer By: CMK
ENGINEER'S OPINION OF CONSTRUCTION COST
Item No.
Description
Quantity
Unit
Price
Amount
1
Furnish & Install 36-Inch Sanitary Sewer w/Embedment by
Open Cut
14,650
L.F.
$ 200.00
$ 2,930,000.00
2
Furnish & Install 36-Inch Sanitary Sewer w/Steel Encasement
Pipe by Open Cut (Collin County Outer Loop)
500
L.F.
$ 1,500.00
$ 750,000.00
3
Furnish & Install 36-Inch Sanitary Sewer Creek Crossing
100
L.F.
$ 2,000.00
$ 200,000.00
4
Furnish & Install 6-Foot Diameter Manhole w/Pressure Type
Frame & Cover w/Epoxy Coating (I5-footDepth)
9
Ea.
$ 16,000.00
$ 138,000.00
5
Furnish & Install 6-Foot Diameter Manhole w/Pressure Type
Frame & Cover & Vent Assembly w/Epoxy Coating (15-foot
Depth)
30
Ea.
$ 20,000.00
$ 600,000.00
6
Furnish & Install Flow Meter
1
Ea.
$250,000.00
$ 250,000.00
7
Furnish, Install, Water, Fertilize & Establish Hydromulch
67,334
S.Y.
$ 4.00
$ 269,336.00
8
Furnish Trench Safety Plan
1
L.S.
$ 4,000.00
$ 4,000.00
9
Implement Trench Safety Plan
15,250
L.F.
$ 7.00
$ 106,750.00
10
Furnish Storm Water Pollution Prevention Plan
1
L.S.
$ 5,000.00
$ 5,000.00
11
Furnish, Install, Maintain & Remove Erosion Control Measures
15,250
L.F.
$ 2.00
$ 30,500.00
12
Furnish, Install, Maintain & Remove Traffic Control Measures
1
L.S.
$ 25,000.00
$ 25,000.00
Construction Subtotal:
$ 5,308,586.00
Contingencies and Miscellaneous Items
15%
$ 796,288.00
Construction Total:
$ 6,104,874.00
Bonds, Insurance and Mobilization
2%
$ 122,097.48
Land Rights Acquisition (40-Ft Permanent San. Sew.
Easement):
15
Ac.
$ 50,000.00
$ 750,000.00
Professional Services:
$612,901
Inspection Services
1.5%
$ 91,573.11
Materials Testing:
2.5%
$ 152,621.85
Project Total:
$ 7,834,067.44
USE:
$ 7,835,000.00
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BIRKHOFF, HENDRICKS & CARTER, L.L.P. Project No. Project B
PROFESSIONAL ENGINEERS
Texas Firm F526
Client: City of Anna, Texas Date: 6-Jun-18
Project Hurricane Creek Regional Trunk Sewer
Project B -1,400 L.F. 33-Inch & 8,100 L.F. 30-Inch PVC Sanitary Sewer By: CMK
ENGINEER'S OPINION OF CONSTRUCTION COST
item Nol
Description
I Quantityl
Unit
I Price
I Amount
1
Furnish & Install 33-Inch PVC Sanitary Sewer w/Embedment
by Open Cut
1,400
L.F.
$ 175.00
$ 245,000.00
2
Furnish & Install 30-Inch PVC Sanitary Sewer w/Embedment
by Open Cut
8,100
L.F.
$ 150.00
$ 1,215,000.00
3
Furnish & Install 6-Foot Diameter Manhole w/Pressure Type
Frame & Cover w/Epoxy Coating (15-foot Depth)
17
Ea.
$ 16,000.00
$ 268,000.00
4
Furnish & Install 6-Foot Diameter Manhole w/Pressure Type
Frame & Cover & Vent Assembly w/Epoxy Coating (I5-foot
Depth)
9
Ea.
$ 20,000.00
$ 180,000.00
5
Furnish, Install, Water, Fertilize & Establish Hydromulch
4,667
S.Y.
$ 4.00
$ 18,668.00
6
Furnish Trench Safety Plan
1
L.S.
$ 3,000.00
$ 3,000.00
7
Implement Trench Safety Plan
9,500
L.F.
$ 7.00
$ 66,500.00
8
Furnish Storm Water Pollution Prevention Plan
1
L.S.
$ 4,000.00
$ 4,000.00
9
Furnish, Install, Maintain & Remove Erosion Control Measures
9,500
L.F.
$ 2.00
$ 19,000.00
10
Furnish, Install, Maintain & Remove Traffic Control Measures
1
L.S.
$ 20,000.00
$ 20,000.00
Construction Subtotal:
$ 2,039,168.00
Contingencies and Miscellaneous Items
15%
$ 305,876.00
Construction Total:
$ 2,345,044.00
Bonds, Insurance and Mobilization
2%
$ 46,900.88
Land Rights Acquisition (30-Ft Permanent San. Sew.
Easement):
7
Ac.
$ 50,000.00
$ 327,134.99
Professional Services:
$272,106
Inspection Services
1.5%
$ 35,175.66
Materials Testing:
2.5%
$ 58,626.10
Project Total:
$ 3,084,987.63
USE:
$ 3,085,000.00
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BIRKHOFF, HENDRICKS & CARTER, L.L.P.
PROFESSIONAL ENGINEERS
Texas Firm F526
Client: City of Anna, Texas
Project: Hurricane Creek Regional Trunk Sewer
Project C - 3,750 L.F. 18-Inch PVC Sanitary Sewer
Project No. Project C
Date: 6-Jun-18
By: JRI
ENGINEER'S OPINION OF CONSTRUCTION COST
Item No.
I Description
I Quantity
I Unit
Price
Amount
1
Furnish & Install 18-Inch PVC Sanitary Sewer w/Embedment
by Open Cut
3,550
L.F.
$ 120.00
$ 426,000.00
2
Furnish & Install 18-Inch PVC Sanitary Sewer Creek Crossing
200
L.F.
$ 500.00
$ 100,000.00
3
Furnish & Install 5-Foot Diameter Manhole w/Pressure Type
Frame & Cover w/E oxy Coating (I5-footDepth)
7
Ea.
$ 12,000.00
$ 88,500.00
4
Furnish & Install 5-Foot Diameter Manhole w/Pressure Type
Frame & Cover & Vent Assembly w/Epoxy Coating (I5-foot
Depth)
4
Ea.
$ 16,000.00
$ 64,000.00
5
Furnish, Install, Water, Fertilize & Establish Hydromulch
11,834
S.Y.
$ 4.00
$ 47,336.00
6
Furnish Trench Safety Plan
I
L.S.
$ 3,000.00
$ 3,000.00
7
Implement Trench Safety Plan
3,750
L.F.
$ 7.00
$ 26,250.00
8
Furnish Storm Water Pollution Prevention Plan
1
L.S.
$ 4,000.00
$ 4,000.00
9
Furnish, Install, Maintain & Remove Erosion Control Measures
3,750
L.F.
$ 2.00
$ 7,500.00
10
Furnish, Install, Maintain & Remove Traffic Control Measures
1
L.S.
$ 10,000.00
$ 10,000.00
Construction Subtotal:
$ 776,586.00
Contingencies and Miscellaneous Items
15%
$ 116,488.00
Construction Total:
$ 893,074.00
Bonds, Insurance and Mobilization
2%
$ 17,861.48
Land Rights Acquisition (40-Ft Permanent San. Sew.
Easement):
4
Ac.
$ 50,000.00
$ 200,000.00
Professional Services:
$120,325
Inspection Services
1.5%
$ 13,396.11
Materials Testing:
2.5%
$ 22,326.85
Project Total:
$ 1,266,983.44
USE:
$ 1,267,000.00
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BIRKHOFF, HENDRICKS & CARTER, L.L.P.
PROFESSIONAL ENGINEERS
Texas Firm F526
Client: Citv of Anna. Texas
Project: Hurricane Creek Regional Trunk Sewer
Project D -5,100 L.F. 30-Inch & 4,400 L.F. 27-Inch PVC Sanitary Sewer
Project No. Project D
Date: 6-Jun-18
By: CMK
ENGINEER'S OPINION OF CONSTRUCTION COST
L17015 ContDevWma\2018 Hurricane Creek Regional SewerTreliminary EOC w Mantua As Page I of 1
BIRKHOFF, HENDRICKS & CARTER, L.L.P.
PROFESSIONAL ENGINEERS
Texas Firm F526
Client: City of Anna, Texas
Project: Hurricane Creek Regional Trunk Sewer
Project E - 5,000 L.F. 12-Inch PVC Sanitary Sewer
Project No. Project E
Date: 6-Jun-18
By:
ENGINEER'S OPINION OF CONSTRUCTION COST
CMK
Item No.
I Description
I Quantityl
Unit
Price
I Amount
1
Furnish & Install 12-Inch PVC Sanitary Sewer w/Embedment
by Open Cut
5,000
L.F.
$ 80.00
$ 400,000.00
2
Furnish & Install 5-Foot Diameter Manhole w/Epoxy Coating
(15-foot Depth)
13
Ea.
$ 12,000.00
$ 150,000.00
3
Furnish & Install 5-Foot Diameter Manhole w/Pressure Type
Frame & Cover w/Epoxy Coating (15-foot Depth)
2
Ea.
$ 16,000.00
$ 32,000.00
4
Furnish, Install, Water, Fertilize & Establish H dromulch
16,667
S.Y.
$ 4.00
$ 66,668.00
5
Furnish Trench Safety Plan
1
L.S.
$ 3,000.00
$ 3,000.00
6
Implement Trench Safety Plan
5,000
L.F.
$ 7.00
$ 35,000.00
7
Furnish Storm Water Pollution Prevention Plan
1
L.S.
$ 4,000.00
$ 4,000.00
8
Furnish, Install, Maintain & Remove Erosion Control Measures
5,000
L.F.
$ 2.00
$ 10,000.00
9
Furnish, Install, Maintain & Remove Traffic Control Measures
1
L.S.
$ 5,000.00
$ 5,000.00
Construction Subtotal:
$ 705,668.00
Contin encies and Miscellaneous Items
15%
$ 105,851.00
Construction Total:
$ 811,519.00
Bonds, Insurance and Mobilization
2%
$ 16,230.38
Land Rights Acquisition (30-Ft Permanent San. Sew,
Easement):
3
Ac.
$ 50,000.00
$ 172,176.31
Professional Services:
$119,554
Inspection Services
1.5%
$ 12,172.79
Materials Testing:
2.5%
$ 20,287.98
Project Total:
$ 1,151,940.45
USE:
$ 1,152,000.00
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BIRKHOFF, HENDRICKS & CARTER, L.L.P.
PROFESSIONAL ENGINEERS
Texas Firm F526
Client: City of Anna, Texas
Project: Hurricane Creek Regional Trunk Sewer
Project F - 5,700 L.F. 15-Inch PVC Sanitary Sewer
Project No. Project F
Date: 6-Jun-18
By: CMK
ENGINEER'S OPINION OF CONSTRUCTION COST
Item No.
I Description
I Quantityl
Unit
I Price
I Amount
1
Furnish & Install 15-Inch PVC Sanitary Sewer w/Embedment
by Open Cut
5,600
L.F.
$ 95.00
$ 532,000.00
2
Furnish & Install 15-Inch PVC Sanita Sewer Creek Crossing
100
L.F.
$ 350.00
$ 35,000.00
3
Furnish & Install 5-Foot Diameter Manhole w/Epoxy Coating
(15-foot Depth)
16
Ea.
$12,000.00
$ 192,000.00
4
Furnish, Install, Water, Fertilize & Establish Hydromulch
18,667
S.Y.
$ 4.00
$ 74,668.00
5
Furnish Trench Safety Plan
1
L.S.
$ 3,000.00
$ 3,000.00
6
Implement Trench Safety Plan
5,700
L.F.
$ 7.00
$ 39,900.00
7
Furnish Storm Water Pollution Prevention Plan
1
L.S.
$ 4,000.00
$ 4,000.00
8
Furnish, Install, Maintain & Remove Erosion Control Measures
5,700
L.F.
$ 2.00
$ 11,400.00
9
Furnish, Install, Maintain & Remove Traffic Control Measures
1
L.S.
$10,000.00
$ 10,000.00
Construction Subtotal:
$ 901,968.00
Contingencies and Miscellaneous Items
15%
$ 135,296.00
Construction Total:
$ 1,037,264.00
Bonds, Insurance and Mobilization
2%
$ 20,745.28
Land Rights Acquisition (30-Ft Permanent San. Sew.
Easement):
4
Ac.
$ 50,000.00
$ 196,280.99
Professional Services:
$141,528.00
Inspection Services
1.5%
$ 15,558.96
Materials Testing:
2.5%
$ 25,931.60
Project Total:
$ 1,437,308.83
USE:
$ 1,438,000.00
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CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2018-364696
Birkhoff, Hendricks & Carter
Dallas, TX United States
Date Filed:
06/06/2018
2 Name of governmental entity or state agency that is a party tot the contract for which the form is
being filed.
City of Anna
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Hurricane Creek Regional Sewer
Professional Engineering Services
4
Nature of interest
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
Intermediary
Birkhoff, John
Dallas, TX United States
X
Hendricks, Gary
Dallas, TX United States
X
Carter, Joe
Dallas, TX United States
X
Hickey, Matthew
Dallas, TX United States
X
Mata, Andrew
Dallas, TX United States
X
5 Check only if there is NO Interested Party.
6 UNSWORN DECLARATION
My name is Craig M. Kerkhoff and my date of birth is October 10,1902
My address is _ 11910 Greenville Ave, Suite 600 Dallas Texas 75243 USA
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Dallas County, State of Texas on the sit' -.day of June 20 18
(month) (year)
.
Z Y,�
Signature of a thor'rred agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.5523
THE CITY OF
Minna
AGENDA ITEM:
Item No. 11.b.
City Council Agenda
Staff Report
Meeting Date: 6/26/2018
Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code
§551.072); city facilities; acquisition of easements
SUMMARY:
STAFF RECOMMENDATION:
THE CITY OF
Minna
AGENDA ITEM:
Item No. 11.c.
City Council Agenda
Staff Report
Meeting Date: 6/26/2018
Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Council appointments, City
Manager, and related contracts and appointments
SUMMARY:
STAFF RECOMMENDATION: