Loading...
HomeMy WebLinkAbout2018-10-23 Work Session & Regular Meeting MinutesANNA CITY COUNCIL MINUTES WORK SESSION October 23, 2018 The City Council of the City of Anna met in Work Session on the above date at Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order, Roll Call and Establishment of Quorum Mayor Pike called the meeting to order at 6:30 p.m. Council Member Reeves was absent. 2. Discuss/Consider/Action on appointing boards and commissions Council Member liaisons. (City Manager) No Action. Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements c. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Council board appointments. d. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements with property developers; pending negotiations on development agreements. e. Deliberation regarding security devices or security audits. (Tex. Gov't Code §551.076 and §551.089). MOTION: Council Member Bryan moved to enter closed session. Council Member Miller seconded. Motion carried 6-0. Mayor Pike recessed the meeting at 6:40 p.m. Mayor Pike reconvened the meeting at 7:38 p.m. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 4. Consider/Discuss/Action on any items listed on any agenda—work session, regular meeting, or closed session—that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. No Action. 5. Adjourn. There being no further business before the Council, we will consider this meeting adjourned at p.m. Mayor Pike adjourned the meeting at 7:38 p.m. 0" OF qIV �l 1/51-',,W Approved th ove er , 2018. !,/ * Mayor Wate Pike ATTEST: City Secretary Carrie.L. Smith ANNACITYCOUNCIL MINUTES REGULAR SESSION October 23, 2018 Call to Order/Roll Call and Establishment of Quorum Mayor Pike called the meeting to order at 7:38 p.m. All Council Members were present. 2. Invocation and Pledge of Allegiance. Mayor Pike led the invocation and pledge. 3. Citizen Comments. Citizens are allowed three minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. None. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the goveming body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the goveming body that was attended or is scheduled to be attended by a member of the goveming body or an official or employee of the municipality, and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. a. Proclamation for Municipal Court Week b. Recognition of Mayor Pike for receiving the 40 under Forty Award c. Anna Harvest Fest, October 27, 2018, 12:00 p.m. to 6:00 p.m. 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Meeting Minutes for October 9, 2018. (City Secretary) b. Review the meeting minutes of the Economic Development Corporation from June 7, 2018; July 12, 2018; and August 2, 2018. (Jessica Perkins) c. Review the meeting minutes of the Community Development Corporation from June 7, 2018; July 12, 2018; and August 2, 2018. (Jessica Perkins) d. Review Quarterly Investment Report (Dana Thornhill) e. Approve an Ordinance approving the 2018 Tax Roll (Dana Thornhill) AN ORDINANCE APPROVING THE 2018 TAX ROLL FOR THE CITY OF ANNA, TEXAS f. Approve a Resolution Identifying the City Manager as the Authorized Official on the Child Abuse/Family Violence Investigator Grant No. 3076603. (Chief Caponera) A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND DESIGNATING THE CITY MANAGER AS THE GRANTEE'S AUTHORIZED OFFICIAL OF THE GRANT APPLICATION FOR THE CHILD ABUSE/FAMILY VIOLENCE INVESTIGATOR PROJECT TO THE OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION. g. Approve a Resolution Identifying the City Manager as the Authorized Official on the School Resource Officer Program, Grant No. 2921203. (Chief Caponera) A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND DESIGNATING THE CITY MANAGER AS THE GRANTEE'S AUTHORIZED OFFICIAL OF THE GRANT APPLICATION FOR THE SCHOOL RESOURCE OFFICER PROJECT TO THE OFFICE OF THE GOVERNOR, CRIMINALJUSTICE DIVISION. h. Approve a Resolution Identifying the City Manager as the Authorized Official on the RMS Enhancements for NIBRS Compliance, Grant No. 3679601. (Chief Caponera) A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND DESIGNATING THE CITY MANAGER AS THE GRANTEE'S AUTHORIZED OFFICIAL OF THE GRANT APPLICATION FOR THE RMS EHANCEMENTS FOR NIBRS COMPLIANCE GRANT TO THE OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION. Approve a resolution setting a public hearing under Sec. 372.009 of the Texas Local Government Code on the advisability of the creation of a public improvement district and improvements for the Villages of Hurricane Creek within the City of Anna, Texas; and authorizing the issuance of notice by the city secretary of Anna, Texas regarding the public hearing. (City Attorney) A RESOLUTION SETTING A PUBLIC HEARING UNDER SEC. 372.009 OF THE TEXAS LOCAL GOVERNMENT CODE ON THE ADVISABILITY OF THE CREATION OF A PUBLIC IMPROVEMENT DISTRICT AND IMPROVEMENTS WITHIN THE CITY OF ANNA, TEXAS; AND AUTHORIZING THE ISSUANCE OF NOTICE BY THE CITY SECRETARY OF ANNA, TEXAS REGARDING THE PUBLIC HEARING. MOTION: Council Member Beazley moved to approve the consent agenda. Council Member Miller seconded. Motion carried 7-0 6. Conduct a Public Hearing for the purpose of receiving public comment on proposed amendments to the City's Water & Wastewater Capital Improvements Plan, Land Use Assumptions, and Impact Fees. (Joseph Johnson) mpact fees are authorized under Chapter 395 of the Local Government Code and may be imposed upon new developments to fund both existing and proposed infrastructure that is necessary to provide service to a development. The last water and wastewater impact fee update was completed in March 2017. By statute, the City is required to review the Land Use Assumptions and Capital Improvement Plan (CIP) at least once every 5 years but may update them sooner as growth patterns, land use and infrastructure needs change. Over the past several months, staff has worked with our engineering consultant to identify water and wastewater infrastructure projects that should be added to our CIP. Subsequently, land use assumptions, population projections, and calculated maximum fees were evaluated with new recommendations for the population projections and calculated maximum fees. On September 10, 2018, the updated Water & Wastewater Impact Fee Report was presented to the Impact Fee Advisory Committee which subsequently took action approving a letter addressed to the Council concurring with the findings of the report and finding that the report is in general compliance with Texas Local Government Code Chapter 395. At the Council Meeting held on September 11, 2018, Council approved a Resolution setting a Public Hearing for October 23, 2018 at 7:30 p.m. for the purpose of receiving public comment. Additionally, the report was made available to the public. Mayor Pike opened the public hearing at 8:06 p.m. No comments. Mayor Pike closed the public hearing at 8:07 p.m. 7. Conduct a Public Hearing for the purpose of receiving public comment on proposed amendments to the City's Roadway Capital Improvements Plan, Land Use Assumptions, and Impact Fees. (Joseph Johnson) Impact fees are authorized under Chapter 395 of the Local Government Code and may be imposed upon new developments to fund both existing and proposed infrastructure that is necessary to provide service to a development. The last roadway impact fee update was completed in 2014. By statute, the City is required to review the Land Use Assumptions and Capital Improvement Plan (C I P) at least once every 5 years but may update them sooner as growth patterns, land use and infrastructure needs change. Over the past several months, staff has worked with our engineering consultant to identify street infrastructure projects that should be added to our CIR Subsequently, land use assumptions, population projections, and calculated maximum fees were evaluated with new recommendations for the population projections and calculated maximum fees. On September 10, 2018, the updated Roadway Impact Fee Report was presented to the Impact Fee Advisory Committee which subsequently took action approving a letter addressed to the Council concurring with the findings of the report and finding that the report is in general compliance with Texas Local Government Code Chapter 395. At the Council Meeting held on September 11, 2018, Council approved a Resolution setting a Public Hearing for October 23, 2018 at 7:30 p.m. for the purpose of receiving public comment. Additionally, the report was made available to the public. Mayor Pike opened the public hearing at 8:17 p.m. No comments. Mayor Pike closed the public hearing at 8:17 p.m. 8. Consider/Discuss/Action regarding a Resolution of the City Council of the City of Anna, Texas, setting forth its support to the approval of the 2018 Bond Program proposed by Collin County. (Joseph Johnson) On May 7, 2018, the Collin County Commissioners Court unanimously agreed to hold a transportation bond election on November 6, 2018. At the October 9, 2018 City Council Meeting, Mr. Corbett Howard, who represents the Executive Bond Committee, provided a presentation regarding the proposed bond program. The Resolution, if approved, would indicate the City of Anna's support for the proposed bond election for transportation improvements called by Collin County for November 6, 2018. The proposition is estimated to be over $600 million, and is expected to include funding for local roadways, including limited -access roads (LARS). It is expected that the passage of the bond program will not result in a tax increase for property owners. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS SETTING FORTH ITS SUPPORT OF THE PROPOSED BOND PROGRAM ELECTION FOR TRANSPORTATION IMPROVEMENTS TO BE CALLED BY THE COLLIN COUNTY COMMISSIONERS COURT FOR NOVEMBER 6, 2018; AND PROVIDING AN EFFECTIVE DATE. MOTION: Mayor Pike moved to approve. Council Member Beazley seconded. Motion carried 7-0. 9. Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute an engineering task order with Cobb Fendley & Associates, Inc. for the Rosamond Parkway Project. (Joseph Johnson) The Rosamond Parkway Project consists of approximately 5,800 linear feet of 4 - lanes of an ultimate 6 -lane divided thoroughfare within a 120 -foot right of way from the current terminus of Rosamond Parkway near the Anna High School to US 75. The project, when constructed, will provide an additional east -west route from US 75 to the City's population center, relieving the intersections of FM 455 with US 75 and SH 5. The project aligns with the City's adopted Strategic Plan goal "Build Transportation Infrastructure" in which the comprehensive strategy is to design and build transportation projects that relieve traffic congestion. The Rosamond Parkway Project is listed as a specific project within the Strategic Plan. The project meets certain eligibility criteria for various funding opportunities and moving the project forward to "shovel -ready" status further positions the project for funding from outside sources. Tasks I through V are for a total not -to -exceed amount of $696,500. Funding is available for the project design in the City of Anna 2018 Certificate of Obligation Bond issue. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING AN ENGINEERING TASK ORDER WITH COBB FENDLEY & ASSOCIATES, INC. FOR THE ROSAMOND PARKWAY PROJECT. MOTION: Council Member Bryan moved to approve. Council Member Miller seconded. Motion carried 7-0. 10. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements c. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Council board appointments. d. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements with property developers; pending negotiations on development agreements. e. Deliberation regarding security devices or security audits. (Tex. Gov't Code §551.076 and §551.089). MOTION: Council Member Beazley moved to enter closed session. Council Member Miller seconded. Motion carried 7-0. Mayor Pike recessed the meeting at 8:25 p.m. Mayor Pike reconvened the meeting at 9:31 p.m. 11. Consider/Discuss/Action on any items listed on the posted agenda or any closed session occurring during this meeting, as necessary No Action. 12. Adjourn. Mayor Pike adjourned the meeting at 9:31 p.m. ®F A/v =V: ATTEST: City Secretary Carrie L. Smith Q o e o mber 13, 2018. zz Nate Pike Citp of 01nna, Texa,5 Proclamation MUNICIPAL COURT WEEK November 5 - November 9, 2018 WHEREAS, the Municipal Court of Anna Texas, a time honored and vital part of local government, has existed since 2005. WHEREAS, more people, citizens and non -citizens alike, come in personal contact with municipal courts than all other Texas courts combined, and WHEREAS, public impression of the entire Texas judicial system is largely dependent upon the public's experience in municipal court, WHEREAS, Municipal Judges and court support personnel have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all, and conform to the standards set by the Canons of Judicial Conduct, WHEREAS, the Municipal Courts play a significant role in preserving the quality of life in Texas communities through the adjudication of traffic offenses, ensuring a high level of traffic safety for our citizens, WHEREAS, the Municipal Courts serve as the local justice center for the enforcement of local ordinances and fine -only state offenses that protect the peace and dignity of our community, WHEREAS, the Municipal Judges and Clerks continually strive to improve the administration of justice through participation in judicial education programs, seminars, workshops and the annual meetings of their state and local professional organizations. Therefore, it is most appropriate that we recognize the accomplishments of the 937 Texas Municipal Courts, and salute their critical role in preserving public safety, protecting the quality of life in Texas communities, and deterring future criminal behavior, Now, I Nate Pike, Mayor of the City of Anna, do recognize the week of November 5 - November 9, 2018, as Municipal Court Week, and further extend appreciation to all Municipal Judges and court support personnel for the vital services they perform and their exemplary dedication to our community. I call upon all residents of Anna to join with the City Council in recognizing the vital service they perform and their exemplary dedication to the communities they represent. 67n iv &off, inhereof 0 have hereunto set mp hand this 23rd dap f(October, 2018 d called thisseal to be — - ------------------ Nate Pike, Mayor