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HomeMy WebLinkAboutOrd 827-2019 Adopting FY 2018-2019 Budget Amendment - PoliceCITY OF ANNA ORDINANCE NO.�.,���� AN ORDINANCE AMENDING ORDINANCE NO. 783-2018 ADOPTING THE BUDGET FOR. THE 2018-2019 FISCAL YEAR; PROVIDING FOR SAVINGS, SEVERABILITY, AND REPEALING CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, on September 11, 2018, the City Council of the City of Anna, Texas ("City Council"), after a duly noticed public hearing as required under Texas Local Gov't Code §102.106, and in accordance with applicable provisions of the City of Anna, Texas Home -Rule Charter ("Charter"), adopted a budget of all municipal appropriations and expenditures for the 2018-2019 fiscal year; and WHEREAS, the City is authorized to make this budget amendment by majority vote of the City Council under Section 7.09 of the Charter; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: SECTION 1. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this ordinance for all purposes and are adopted as a part of the judgment and findings of the City Council with respect to the budget amendments described herein. SECTION 2. The City Council of the City officially finds, determines, and declares that the City of Anna 2018-2019 fiscal year budget is hereby amended with respect to its State Seizure Fund (24) as set forth in the original budget adopted under Ordinance No. 783-2018 by replacing the information regarding said funds with the information relating to said funds set forth in the attached Exhibit A, incorporated herein for all purposes. SECTION 4. Upon adoption and execution of this ordinance, the City Secretary is directed to attach same and its exhibits to the original City of Anna 2018-2019 fiscal year budget in all places where said budget is filed as of public record or posted for public inspection. SECTION 5. If any provision of this ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this ordinance would have been enacted without such invalid provision. SECTION 6. It is officially found, determined, and declared that the meeting at which this ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including PAGE 1 OF 2 this ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. PASSED, APPROVED, AND ADOPTED on first and final reading on this 23rd day of July, 2019. ATTESTED: ®F ArPROVED: PROVED: Al.•°• °� I City Secretary, Carrie Smith - ayor,Nate Pike r��tryl tT E )n `P`\```\`�� PAGE 2OF2 p, e� N Nj Office of the Chief of Police p, , Jeff A. Caponera 101 South Powell Parkway C Anna, Texas 75409 T 972.924.2848 1 F 972.924.3162 policecomments@annatexas.gov www.annaTXpolice.org MEMORANDUM TO: Jim Proce, City Manager Dana Thornhill, Finance Director FROM: Jeff A. Caponera, Chief of Police DATE: July 16, 2019 RE: Request for Budget Amendment Lexipol provides law enforcement agencies with state -specific policy and training solutions that reduce risk, lower litigation costs and improve personnel safety in public safety agencies. This policy management, update and training solution enhances our ability to provide quality law enforcement services to our neighbors through the development and implementation of sound and legally defensible policies and procedures. Lexipol boasts that it is the only company of its kind that has a mixture of public safety professionals, attorneys and subject matter experts on staff working to ensure all policies follow best practices and are legally defensible. As part of the City's Strategic Plan, the police department committed to completing the review and update of the policy and procedure manual by December 31, 2019. Using the software solution from Lexipol will help us achieve this goal and will set the department up to begin the process to become a recognized agency through the Texas Police Chiefs Association Best Practices Recognition program. Deploying this software solution will streamline our policy malting process and even enhance staff's knowledge of the policies through the use of the training component. This web -based platform is available through mobile apps that officers can download on their smartphones or tablets and have readily accessible in the field. Once implemented, Lexipol's legal team will send regular updates to policies as legislation and judicial changes emerge. I am requesting a budget amendment to use State Seizure funds to purchase this software solution. There is currently $10,217.60 available in the State Seizure account. The annual cost of this solution is $9,611. After the first year, we will need to account for the cost in future budgets, assuming seizure funds cannot carry the cost moving forward. The use of seizure funds for this purchase meets the requirements set forth in Chapter 59 of the Texas Code of Criminal Procedure (See Exhibit A). SERVICE THROUGH INTEGRITY, COURTESY, HONOR & RESPECT. "EXHIBIT A" CHAPTER 59 TEXAS CODE OF CRIMINAL PROCEDURE (d) Proceeds awarded under this chapter to a law enforcement agency or to the attorney representing the state may be spent by the agency or the attorney after a budget for the expenditure of the proceeds has been submitted to the commissioner's court or governing body of the municipality. The budget must be detailed and clearly list and define the categories of expenditures, but may not list details that would endanger the security of an investigation or prosecution. Expenditures are subject to the audit and enforcement provisions established under this chapter. A commissioner's court or governing body of a municipality may not use the existence of an award to offset or decrease total salaries, expenses, and allowances that the agency or the attorney receives from the commissioner's court or governing body at or after the time the proceeds are awarded. (d-1) The head of a law enforcement agency or an attorney representing the state may not use proceeds or property received under this chapter to: (1) contribute to a political campaign; (2) make a donation to any entity, except as provided by Subsection (d-2); (3) pay expenses related to the training or education of any member of the judiciary; (4) pay any travel expenses related to attendance at training or education seminars if the expenses violate generally applicable restrictions established by the commissioner's court or governing body of the municipality, as applicable; (5) purchase alcoholic beverages; (6) make any expenditure not approved by the commissioner's court or governing body of the municipality, as applicable, if the head of a law enforcement agency or attorney representing the state holds an elective office and: (A) the deadline for filing an application for a place on the ballot as a candidate for reelection to that office in the general primacy election has passed and the person did not file an application for a place on that ballot; or (B) during the person's current term of office, the person was a candidate in a primary, general, or runoff election for reelection to that office and was not the prevailing candidate in that election; or (7) increase a salary, expense, or allowance for an employee of the law enforcement agency or attorney representing the state who is budgeted by "EXHIBIT A" CHAPTER 59 TEXAS CODE OF CRIMINAL PROCEDURE the commissioner's court or governing body of the municipality unless the commissioners court or governing body first approves the increase. (d-2) The head of a law enforcement agency or an attorney representing the state kim as an official purpose of the agency or attorney proceeds or property received under this chapter to make a donation to an entity that assists in: (1) the detection, investigation, or prosecution of: (A) criminal offenses; or (B) instances of abuse, as defined by Section 261.001, Family Code; (2) the provision of- (A) £ (A) mental health, drug, or rehabilitation services; or (B) services for victims or witnesses of criminal offenses or instances of abuse described by Subdivision (1); or (3) the provision of training or education related to duties or services described by Subdivision (1) or (2). (d-3) Except as otherwise provided by this article, 1 expenditure of proceed e n . ered to be for a law enforc Pose if the expenditure is made for an activity of a law enforcement t relates to the criminal and civil enforcement of the laws of t _'" _tiding an expenditure (1) equipment, includmi vehicles, computers, firearms, protective body armor, furniture, uniforms, and maintenance equipment; (2) supplies, including office supplies, mobile phone and data account fees for employees, and Internet services; (3) investigative and training -related travel expenses, including payment for hotel rooms, airfare, meals, rental of and fuel for a motor vehicle, and parking; (4) conferences and training expenses, including fees and materials; (5) investigative costs, including payments to informants and lab expenses; (6) crime prevention and treatment programs; "EXHIBIT A" CHAPTER 59 TEXAS CODE OF CRIMINAL PROCEDURE (7) facility costs, including building purchase, lease payments, remodeling and renovating, maintenance, and utilities; (8) witness -related costs, including travel and security; and (9) audit costs and fees, including audit preparation and professional fees. i - li[LEXIPOL SOLUTIONS PROPOSAL Anna Police Department Chief Jeff Caponera jcaponera@annatexas.gov (214) 831-5312 PREPARED BY: Brenda Jackson bjackson@lexipol.com (210) 610-5085 2801 Network Boulevard, Suite 500 Frisco, Texas 75034 (631) 786-8643 www.lexipol.com Public safety agencies today face challenges of keeping personnel safe, reducing liability and maintaining a positive reputation. Add to that the dynamically changing legislative landscape and evolving best practices, and even the most progressive, forward -thinking agencies can struggle to keep up. That is why Lexipol is pleased to present Anna Police Department with a proposal for a customized policy management, update and training solution. Our program is designed to save you time and money while protecting your personnel. Our team of public safety lawyers and policy experts continually monitor national and Texas -specific policy changes. We then use these updates to help provide the content and training your department needs to minimize risk and effectively serve your community. AGENCY GOALS Anna Police Department is looking for a way to access comprehensive policies to limit agency risk and enhance personnel safety. By using Lexipol, you will achieve peace of mind knowing your policies are up-to-date and legally defensible. The incorporated policy training component reinforces your staff's understanding of policies and provides individual training acknowledgement. Once you have high-quality policies in place, you want to be sure your personnel use them. The Lexipol program offers online access to your agency's policies through a web -based platform and mobile app. This flexibility allows your personnel to easily reference policies and complete training in the field. Using Lexipol's program will provide Anna Police Department with: • Policies that reflect up-to-date industry standards and best practices • Content specific to the laws and practices of Texas • Daily scenario -based training that reinforces your agency's policies • Timely updates in response to new legislation and case law THE LEXIPOL ADVANTAGE Lexipol was founded by public safety experts who saw a need for legally defensible policy content that was continually monitored and updated based on legislative changes. Since the company launch in 2003, Lexipol has grown to represent more than 3,000 public safety agencies across the United States. Lexipol is the only company with public safety professionals, attorneys and subject matter experts working together to provide essential policies and policy management tools, from continuous updates to mobile access to daily training. Our legal and content development teams follow a rigorous multi -step process to evaluate content for new policies and policy updates, reviewing thousands of pieces of legislation each year. Agencies that use our policy service have clear, effective policy manuals that reflect the true values and philosophy of their agency. Proven benefits of using the Lexipol system include reduced risk and cost associated with litigation, reduced time spent developing and maintaining policy, and an increased ability to focus resources on other agency priorities. We look forward to working with Anna Police Department to realize these same benefits. Copyright 2018 © Lexipol, LLC 1995-2018 - Rev 6/28/2018 Page 2 of 6 Policy Manual Legally defensible, up-to-date policies are the foundation for consistent, safe public safety operations and are key to lowering liability and risk. Lexipol's comprehensive policy manual covers all aspects of your agency's operations. • More than 155 policies researched and written by public safety attorneys and subject matter experts • Policies based on State and federal laws and regulations as well as nationwide best practices • Content customized to reflect your agency's terminology and structure Daily Training Bulletins (DTBs) Even the best policy manual lacks effectiveness if it's not backed by training. Lexipol's Daily Training Bulletins are designed to help your personnel learn and apply your agency's policy content through 2 -minute training exercises. • Scenario -based training ties policy to real-world applications • Understanding and retention of policy content is improved via a singular focus on one distinct aspect of the policy • Each Daily Training Bulletin concludes with a question that confirms the user understood the training objective • Daily Training Bulletins can be completed via computers or from smartphones, tablets or other mobile devices Reports show completion of Daily Training Bulletins by agency member and topic Policy Updates Lexipol's legal and content development teams continuously review state and federal laws and regulations, court decisions and evolving best practices. When needed, we create new and updated policies and provide them to your agency, making it simple and efficient to keep your policy content up to date. • Updates delivered to you through Lexipol's web -based content delivery platform • Changes presented in side-by-side comparison against existing policy so you can easily identify modifications/improvements • Your agency can accept, reject or customize each update Web -Based Delivery Platform and Mobile App (Knowledge Management System) Lexipol's online content delivery platform, called KMS, provides secure storage and easy access to all your policy and training content, and our KMS mobile app facilitates staff use of policies and training completion. • Ability to edit and customize content to reflect your agency's mission and philosophy • Efficient distribution of policies, updates and training to staff • Archival and easy retrieval of all versions of your agency's policy manual • Mobile app provides in -the -field access to policy and training materials Reports Lexipol's Knowledge Management System provides intuitive reporting capabilities and easy -to -read reports that enhance command staff meetings and strategic planning. • Track and report when your personnel have acknowledged policies and policy updates Copyright 2018 © Lexipol, LLC 1995-2018 - Rev 6/28/2018 Page 3 of 6 Produce reports showing completion of Daily Training Bulletins Sort reports by agency member, topic and other subgroups (e.g., shift, assignment) Reduce the time your supervisors spend verifying policy acknowledgement and training completion Supplemental Publication Service Lexipol's Supplemental Publication Service (SPS) streamlines the storage of your agency's content, giving you one place to access procedures, guidelines, general orders, training guides or secondary policy manuals. • Electronically links department -specific procedural or supplemental content to your policy manual • Provides electronic issuance and tracking for your agency's procedural or supplemental content • Allows you to create Daily Training Bulletins against your procedural content • Designed for standard operating guidelines, procedures, general orders or field guides Accreditation Workbench - Premium Managing the agency accreditation process is a complex task that requires intimate knowledge of policy and extreme attention to detail. Lexipol's Accreditation Workbench Premium provides your agency's Accreditation Manager access to content and tools that significantly reduce the time and effort required to successfully prepare for and execute an accreditation assessment. • Current standards for supported accreditation programs are preloaded and viewable • Lexipol policies are pre -tagged to many applicable standards and your Accreditation Manager can easily add or modify tagging to meet your specific program needs • Compliance checklists are preloaded for each standard, clearly detailing required written directives and proofs of compliance (Accreditation Manager can also customize the checklists) • Upload, store and organize proofs of compliance (e.g., documents, videos) in a preformatted electronic folder system that is based on how the accrediting body organizes standards and its accreditation review cycle • Complete self -assessments by using analysis tools to identify gaps in required proofs of compliance • Streamline assessment process by generating printed reports or showing the assessor compliance items stored in the online system Support+ Package Lexipol's Support+ Package provides a discounted, customizable solution for agencies looking for one-on-one policy implementation support. Packages are offered in 50 -hour increments with a flexible scope of work and are offered at a discount off Lexipol's standard hourly rate for professional services. Copyright 2018 O Lexipol, LIC 1995-2018 - Rev 6/28/2018 Page 4 of 6 11111EMPOL Prepared By: Brenda Jackson Phone: (210) 610-5085 Email: bjackson@lexipol.com Proposal Quote #: Q-04377-2 Date: 7/12/2019 Valid Through: 10/10/2019 Lexipol is America's leading source of state -specific policy and training solutions that reduce risk, lower litigation costs and improve personnel safety in public safety agencies. The services proposed below are designed to guide your agency in providing up-to-date, legally defensible policy and training content to your personnel. Annual Subscription Agreement 0 TY DESCRIPTION UNIT PRICE , , 1_ DED USD 1,042.00 USD 5,908.00 1 Law Enforcement Accreditation USD 1,050.00 15% USD 157.00 USD 893.00 Workbench Premium (12 Months) 9/30/2019) 1 Annual Law Enforcement Policy Manual & USD 9,153.00 15% USD 1,373.00 USD 7,780.00 Daily Training Bulletins (12 Months) 1 Annual Law Enforcement Supplemental USD 1,104.00 15% USD 166.00 USD 938.00 Manual(s) (12 Months) Subscription Line Items Total USD 1,696.00 USD 9,611.00 USD 1,696.00 USD 9,611.00 Annual Subscription Agreement Discount: USD 1,696.00 Annual Subscription Agreement TOTAL: USD 9,611.00 Implementation Services Option Implementation Services Option Discount: USD 1,042.00 Implementation Services Option TOTAL: USD 5,908.00 Prorated Subscription DESCRIPTIONDED USD 6,950.00 15% DED USD 1,042.00 USD 5,908.00 1 Law Enforcement Support+ Package (50 Hours) 15% USD 26.00 USD 149.00 One -Time Line Items Total Workbench Premium (Start: 8/1/2019 End: USD 1,042.00 USD 5,908.00 9/30/2019) USD 1,042.00 USD 5,908.00 Implementation Services Option Discount: USD 1,042.00 Implementation Services Option TOTAL: USD 5,908.00 Prorated Subscription Copyright 2018 © Lexipol, LLC 1995-2018 - Rev 6/28/2018 Page 5 of 6 DESCRIPTIONDED 1 Law Enforcement Accreditation USD 175.00 15% USD 26.00 USD 149.00 Workbench Premium (Start: 8/1/2019 End: 9/30/2019) Copyright 2018 © Lexipol, LLC 1995-2018 - Rev 6/28/2018 Page 5 of 6 QTYJ-DESCRIPTION UNIT PRICE DISC DISC AIVIT EXTENDED 1 Annual Law Enforcement Policy Manual & Daily Training Bulletins (Start: 8/1/2019 End: 9/30/2019) USD 1,526.00 15% USD 229.00 USD 1,297.00 1 Annual Law Enforcement Supplemental Manual(s) (Start: 8/1/2019 End: 9/30/2019) USD 184.00 15% USD 28.00 USD 156.00 Subscription Line Items Total USD 283.00 USD 1,602.00 USD 283.00 USD 1,602.00 Prorated Subscription Discount: Prorated Subscription TOTAL: USD 283.00 USD 1,602.00 *Law Enforcement pricing is based on 20 Law Enforcement Sworn Officers. The foregoing pricing has been prorated for the benefit of Agency and Agency therefore agrees that they will waive the right to cancel this agreement until the end of the first renewal period. Discount Notes Police One Client discount 15 Copyright 2018 © Lexipol, LLC 1995-2018 - Rev 6/28/2018 Page 6 of 6 T i N N O i r N 1 r-- t0 l0 1� m Cl) Ol ul 4f� V) V� M ul