HomeMy WebLinkAboutOrd 1099-2024-05 Ordering a Runoff Election to be Held on June 15, 2024ORDINANCE NO. 1099 - 20 a 5
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS,
ORDERING A RUNOFF ELECTION TO BE HELD ON JUNE 15, 20249 FOR THE
PURPOSE OF ELECTING ONE CITY COUNCIL MEMBER; DESIGNATING POLLING
PLACES; ORDERING NOTICES OF ELECTION TO BE GIVEN; AUTHORIZING
EXECUTION OF ELECTION CONTRACTS; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, under Texas law, if a candidate does not receive enough votes to be elected
in an election requiring a majority vote, a runoff election is required for the candidates
who receive the highest and second highest number of votes; and
WHEREAS, in accordance with Article 5, Section 5.04(a) of the Charter of the City of
Anna, Texas ("City"), a runoff election is required if no candidate for a City elective office
receives a majority of the votes cast; and
WHEREAS, the City of Anna City Council ("Council") is required to order such a runoff
election not later than the fifth day after the final canvass of the main election is
completed; and
WHEREAS, based on unofficial results report from Collin County of the election held on
May 4, 2024, it appears that no candidates for Place 4 on the Council received a majority
of the votes cast; and
WHEREAS, it is necessary that the Council order a runoff election to be held on the 15th
day of June, 2024, from 7:00 a.m. to 7:00 p.m., for the purpose of electing one council
member for Place 4; and
WHEREAS, the election shall be held as a Runoff Election administered by the Collin
County Elections Administrator in accordance with the provisions of the Texas Election
Code, the Charter of the City of Anna, and a Contract for Election Services with the
County of Collin; and
WHEREAS, the Collin County Commissioner's Court has formally adopted the
ExpressVote Universal Voting System; and
WHEREAS, the ExpressVote Universal Voting System has been certified by both the
Texas Secretary of State and the United States Election Assistance Commission;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS:
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SECTION 1. ELECTION ORDER
A runoff election is hereby ordered to be held by the City of Anna, Texas, on Saturday,
June 15, 2024, for the purpose of electing a council member for Place 4.
Polling locations for the election will be determined in the Contract for Election Services
to be entered into with Collin County. The polling locations shall be open between the
hours of 7:00 a.m. and 7:00 p.m. the date of the election. The election will be conducted
in accordance with the Contract for Election Services, by and between the City and Collin
County, and the Texas Election Code.
SECTION 2. ELECTION NOTICE
The City Secretary is hereby directed to cause notice of said election to be published at
least once, not earlier than the 30th day nor later than the 10th day, before election day
as provided in Section 2.026 and Section 4.003 of the Texas Election Code; and shall be
posted on the bulletin board used for posting notices of the City Council meetings not
later than the 15th day before election day. A copy of the published notice that contains
the name of the newspaper and the date of publication shall be retained as a record of
such notice, and the person posting the notice shall make a record at the time of posting
stating the date and place of posting in accordance with Texas Election Code Section
4.005. The City Secretary is also directed to post the election notice on the Internet
website of the City of Anna.
SECTION 3. EARLY VOTING
Early voting by personal appearance by any qualified Collin County resident shall be
conducted at the following addresses, or at any of the other Collin County Vote Centers*
established by the Collin County Elections Administrator and designated for use in this
election. Early voting by personal appearance for the June 15, 2024 runoff election will
be conducted by the Collin County Elections Administration.
The dates and times for early voting by personal appearance are as follows:
Mon June 3, 8 AM - 5 PM
Mon June 10, 7 AM - 7 PM
Tue June 4, 8 AM - 5 PM
Tues June 11, 7 AM - 7 PM
Wed June 5, 8 AM - 5 PM
Weds June 12, No Voting
Thu June 6, 8 AM - 5 PM
Thurs June 13, No Voting
Fri June 7, 8 AM - 5 PM
Fri June 14, No Voting
Sat June 8, 8 AM - 5 PM
Sat June 15, Election Day, 7 AM - 7 PM
Sun June 9, No Voting
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SECTION 4. ELECTION DAY POLLING PLACE
On June 15, 2024, Runoff Election Day, the polls shall be open from 7:00 a.m. to 7:00
p.m. and conducted at the Anna Municipal Complex, 120 E. 7th Street, Anna, Texas
75409 or at any of the other vote centers established by the Contract for Election Services.
The Collin County Elections Administrator will conduct the run-off election to be held on
June 15, 2024.
SECTION 5. EARLY VOTING BY MAIL
Applications for early voting ballot by mail shall be mailed to: Bruce Sherbet Elections
Administrator, 2010 Redbud Blvd., Ste. 102, McKinney, Texas 75069. Applications for
early voting ballot by mail must be received no later than the close of business on June 4,
2024.
SECTION 6. ELECTRONIC VOTING EQUIPMENT
That in accordance with Section 123.001 of the Texas Election Code, the ExpressVote
Universal voting machines approved by the Secretary of State are hereby adopted for
the election on June 15, 2024.
SECTION 7. ADMINISTRATION AND PROCEDURES OF THE ELECTION
The City Manager is hereby authorized and directed to enter into any agreements with
Collin County Elections Administration, make any necessary supplements to said
agreements, and to execute such election agreements for said election.
SECTION 8. ELECTION OFFICIALS
Pursuant to the Contract for Election Services, the Collin County Elections Administrator
shall serve as Early Voting Clerk for the election. Presiding Election Judges and Alternate
Presiding Election Judges appointed to serve at said polling places shall be those
election officials furnished by Collin County Elections Administrator.
SECTION 9. EARLY VOTING BALLOT BOARD
An Early Voting Ballot Board shall be created to process early voting results in
accordance with Section 87.001, et seq., of the Texas Election Code. The Early Voting
Ballot Board shall be made up of members appointed in the manner stated in the Contract
for Election Services and the Presiding Judge and Alternate Presiding Judge of the Early
Voting Ballot Board shall be the election officials listed in the Contract for Election
Services.
SECTION 10. SAVINGS, SEVERABILITY AND REPEALING CLAUSES
Should any word, sentence, paragraph, subdivision, clause, phrase or section of this
resolution be adjudged or held to be void or unconstitutional, the same shall not affect
the validity of the remaining portions of said resolution, which shall remain in full force
and effect.
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SECTION 11. EFFECTIVE DATE
This ordinance shall become effective immediately from and after its passage.
APPROVED AND ADOPTED by the City Council of the City of Anna, Texas on this the
14th day of May 2024.
ATTESTED:
PROVED:
�_� i,
-Qy (`ar
Fty-Seefotarria I i ana ,� * Mayor Nate Pike
De- pu+�L G �+, Secre+cLry-
TeoVaf+na �c�bio C/
Page 4 of 4
Revised May 9, 2024 Page 1
Exhibit A (Anexo A) Collin County (Condado de Collin)
June 15, 2024 Joint General and Special Runoff Election - Early Voting Locations, Dates and Hours
(15 de junio de 2024 Elección de segunda vuelta general y especial conjunta - Lugares de Votación Temprana,
Fechas y Horas)
Important Note: Eligible Collin County registered voters (with an effective date of registration on or before
June 15, 2024) may vote at any Early Voting location.
(Nota importante: Los votantes registrados elegibles del Condado de Collin (con una fecha efectiva de registro en o antes del
15 de junio de 2024 pueden votar en cualquier lugar de votación anticipada.)
Sunday
(Domingo)
Monday
(Lunes)
Tuesday
(Martes)
Wednesday
(Miércoles)
Thursday
(Jueves)
Friday
(Viernes)
Saturday
(Sábado)
June 2
No Voting
(2 de junio)
(Sin votar)
June 3
Early Voting
(3 de junio)
(Votación
adelantada)
8 am – 5 pm
June 4
Early Voting
(4 de junio)
(Votación
adelantada)
8 am – 5 pm
June 5
Early Voting
(5 de junio)
(Votación
adelantada)
8 am – 5 pm
June 6
Early Voting
(6 de junio)
(Votación
adelantada)
8 am – 5 pm
June 7
Early Voting
(7 de junio)
(Votación
adelantada)
8 am – 5 pm
June 8
Early Voting
(8 de junio)
(Votación
adelantada)
8 am – 5 pm
June 9
No Voting
(9 de junio)
(Sin votar)
June 10
Early Voting
(10 de junio)
(Votación
adelantada)
7am - 7pm
June 11
Early Voting
(11 de junio)
(Votación
adelantada)
7am - 7pm
June 12
No Voting
(12 de junio)
(Sin votar)
June 13
No Voting
(13 de junio)
(Sin votar)
June 14
No Voting
(14 de junio)
(Sin votar)
June 15
Election Day
(15 de junio)
(Día de
elección)
7am - 7pm
Polling Location
(Lugar de Votación)
Room Name
(Nombre de la
habitación)
Address
(Dirección)
City
(Ciudad)
Zip Code
(Código
postal)
Collin County Elections
(Main Early Voting Location) Voting Room 2010 Redbud Blvd., Suite 102 McKinney 75069
Allen ISD Service Center Main Lobby 1451 N. Watters Rd. Allen 75002
Allen Municipal Courts Facility Community Room 301 Century Pkwy. Allen 75013
Anna Municipal Complex Lobby 120 W. 7th St. Anna 75409
*Polling locations are subject to change. For the most current list of locations, please visit the Elections webpage at
www.collincountytx.gov/elections.
(*Los lugares de votación están sujetos a cambios. Para obtener la lista más actualizada de ubicaciones, visite la página web
de Elecciones en www.collincountytx.gov/elections.)
Revised May 9, 2024 Page 2
Applications for ballot by mail may be mailed and must be received no later than the close of business on June 4, 2024,
to:
(Las solicitudes de boleta por correo pueden enviarse por correo y deben recibirse a más tardar el 4 de junio de 2024 para:)
Bruce Sherbet, Early Voting Clerk
2010 Redbud Blvd. Suite 102
McKinney, Texas 75069
972-547-1900
www.collincountytx.gov
Applications for ballot by mail may also be faxed or emailed and must be received no later than the close of business on
June 4, 2024. For an application for ballot by mail submitted by telephonic facsimile machine or electronic transmission
to be effective, the hard copy of the application must also be submitted by mail and be received by the early voting clerk
not later than the fourth business day after the transmission by telephonic facsimile machine or electronic transmission
is received. (Texas Election Code 84.007)
(Las solicitudes de boleta por correo también pueden enviarse por fax o correo electrónico y deben recibirse antes del cierre
de operaciones el 4 de junio de 2024. Para que una solicitud de boleta por correo enviada por máquina de fax o transmisión
electrónica sea efectiva, la copia impresa de la solicitud también debe presentarse por correo y ser recibida por el secretario
de votación anticipada a más tardar el cuarto día hábil posterior a la recepción de la transmisión por fax o máquina
electrónica de fax. (Código Electoral de Texas 84.007).)
Fax (Fax) – 972-547-1996
Email (Correo electrónico) – absenteemailballoting@collincountytx.gov
INSTRUCTION NOTE:To vote,com pletely fill in the oval TO THE LEFT OF YOUR CHOICE(S).Use pen or pencil.DO NOT ERASE.If
you m ake a mistake you may request a new ballot.If your vote for a candidate or question is marked in such a manner that your intent is not
clearly demonstrated,your vote for that office may not be counted.To protect the secrecy of your vote,do not put your name,initials,or any
identifying mark on your official ballot.
(NO TA DE INSTRUCCIÓN:Para votar rellene complet amente el óvalo A LA IZQUIERDA DE SU(S)ELECCÍÓN(ES).Marque solamente
utilizando la pluma o lápiz provisto.NO BORRE.Si comete un error,puede solicitar una nueva boleta electoral.Si su voto por un candidato
o pregunta está marcado de tal manera que su intención no es claramente demostrable,su voto por ese cargo podra no ser contado.Para
proteger el secreto del voto,no escriba su nombre,sus iniciales o cualquier marca distintiva en la boleta electoral oficial.)
Typ:01 Seq:0004 Spl:01BS2PCT017
Joint General and Special Runoff Election
Collin County,Texas
June 15,2024
Official Ballot
(Elección Conjunta de Desempate General y Especial)
(Condado de Collin,Texas)
(15 de junio de 2024)
(Boleta Oficial)
City of Anna,Texas
Special Election
(Ciudad de Anna,Texas)
(Elección Especial)
City Council,Place 4,Unexpi red Term
Vote for one or none
(Concejal de la Ciudad,L ugar 4,Término
no vencido)
(Vote por uno o ninguno)
Kelly Herndon
Bruce Norwood
11
21
40
41
42
43
54
Exhibit C
Collin County Election Services
June 15, 2024 Joint Runoff Election
City of Anna
Registered Voters 14,648
Percentage 37.5000000%
Category
Estimated
Polling
Locations
Estimated Units or
Description Cost Per Unit
Estimated
Election
Expenses
Estimated Entity
Expenses
Early Voting by Mail
Kits - Mail Ballots 700 1.15$ 805.00$ 301.88$
Postage 700 0.88$ 616.00$ 231.00$
Paper Ballot Printing Services 0 0.31$ -$ -$
Paper Ballot Shipping (per box) 0 30.00$ -$ -$
Ballot Stock - BOD 700 0.12$ 84.00$ 31.50$
Category Subtotal 1,505.00$ 564.38$
General Election Expenses
Mileage Per Election -$ -$
Van / Car Rental
2 vans for 6 weeks
@ $650 per week Per Election 7,800.00$ 2,925.00$
Election Night Receiving Cover Per Election -$ -$
Polling Place Rental Per Election -$ -$
Notice of Election Per Election 9,700.00$ 3,637.50$
Security - EV Per Election 500.00$ 187.50$
Security - ED including Traffic Control Per Election 500.00$ 187.50$
Early Voting Ballot Board Per Election 6,875.00$ 2,578.13$
FICA - Election Workers 49,219.00$ Per Election 3,765.25$ 1,411.97$
County Employee/IT Overtime - EV/ED Per Election 1,500.00$ 562.50$
Process Pollworker Checks - EV 4 32 1.50$ 48.00$ 18.00$
Process Pollworker Checks - ED 4 32 1.50$ 48.00$ 18.00$
Drayage Per Location - ED 4 8 202.00$ 1,616.00$ 606.00$
Drayage Per Location - EV 4 8 202.00$ 1,616.00$ 606.00$
Category Subtotal 33,968.25$ 12,738.10$
Programming
Coding Services 5 Days 4,000.00$ 1,500.00$
Balotar Programming Per Election 1,250.00$ 468.75$
Category Subtotal 5,250.00$ 1,968.75$
Early Voting by Personal Appearance
Election Judge OT - EV (with OT) 15.00$ 4,840.00$ 1,815.00$
Alternate Judge OT - EV (with OT) 14.00$ 4,524.00$ 1,696.50$
Clerk OT - EV (6 per location, with OT) 13.00$ 24,648.00$ 9,243.00$
ES&S Support Staff / Field Techs - EV 14 Days 18,000.00$ 6,750.00$
Equipment Assembly - EV 4 4 50.00$ 200.00$ 75.00$
Category Subtotal 52,212.00$ 19,579.50$
Election Day and Tabulation
Election Day/Post Election Vendor Support 6 Days 6,500.00$ 2,437.50$
Notice of Inspection/Tabulation Test Per Election 1,500.00$ 562.50$
Category Subtotal 8,000.00$ 3,000.00$
Exhibit C
City of Anna
Registered Voters 14,648
Percentage 37.5000000%
Category
Estimated
Polling
Locations
Estimated Units or
Description Cost Per Unit
Estimated
Election
Expenses
Estimated Entity
Expenses
Supply Cost
Ballots - Card Stock ExpressVote - EV 2,200 0.14$ 297.00$ 111.38$
Ballots - Card Stock ExpressVote - ED 2,200 0.14$ 297.00$ 111.38$
Test Ballots 1,000 0.14$ 140.00$ 52.50$
Kits - ED 4 4 51.00$ 204.00$ 76.50$
Kits - EV 4 4 19.00$ 76.00$ 28.50$
Kits - Provisional EV 4 4 48.35$ 193.40$ 72.53$
Kits - Provisional ED 4 4 38.10$ 152.40$ 57.15$
Polling Place Maps - EV 4 4 25.00$ 100.00$ 37.50$
Polling Place Maps - ED 4 4 25.00$ 100.00$ 37.50$
Signs Metal (5 per location) 8 40 5.00$ 200.00$ 75.00$
Signs Wood 8 8 2.00$ 16.00$ 6.00$
Ballot Card Stock - Provisional - EV (50 PL) 4 200 0.21$ 41.00$ 15.38$
Ballot Card Stock - Provisional - ED (50 PL) 4 200 0.16$ 32.00$ 12.00$
Ballots - Sample - All Packs 0 0 Per Election 3,000.00$ 1,125.00$
Printer Labels - EV (1 roll per location) 4 16 6.97$ 111.52$ 41.82$
Printer Labels - ED (1 roll per location) 4 8 6.97$ 55.76$ 20.91$
Category Subtotal 5,016.08$ 1,881.03$
Equipment
Cabinet Security - EV 4 4 200.00$ 800.00$ 300.00$
Cabinet Security - ED 4 4 200.00$ 800.00$ 300.00$
Computer Cabinet - EV 4 0 50.00$ -$ -$
DS200 Ballot Counter - EV 4 4 350.00$ 1,400.00$ 525.00$
DS200 Ballot Counter - ED 4 4 350.00$ 1,400.00$ 525.00$
ExpressVote - EV (9 per location) 4 36 200.00$ 7,200.00$ 2,700.00$
Expres Vote - ED (9 per location) 4 36 200.00$ 7,200.00$ 2,700.00$
ExpressTouch - EV 4 4 200.00$ 800.00$ 300.00$
ExpressTouch - ED 4 4 200.00$ 800.00$ 300.00$
Category Subtotal 20,400.00$ 7,650.00$
Personnel
Election Judge - ED 15.00$ 1,240.00$ 465.00$
Alternate Election Judge - ED 14.00$ 1,164.00$ 436.50$
Clerk - ED (6 per location) 13.00$ 5,928.00$ 2,223.00$
Category Subtotal 8,332.00$ 3,124.50$
Election Expense 134,683.33$ 50,506.25$
Cost (minimum) 50,506.25$
10% Administrative Fee 5,050.63$
Total Cost 55,556.88$
120 W. 7th St.,
Anna, TX 75409
924-3325 www.annatexas.gov
Certification of Run-off Candidates
Madam Secretary,
I hereby certify that the office title and names of candidates to be placed on the ballot for the runoff election to be
held on June 15, 2024.
City Council Member Place 4
• Kelly Herndon
• Bruce Norwood
Mayor Nate Pike Date: 5 / l q / oZO ,-2 4