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HomeMy WebLinkAbout2018-09-11 Work Session & Regular Meeting MinutesANNA CITY COUNCIL MINUTES WORK SESSION September 11, 2018 The City Council of the City of Anna met in Work Session on the above date at Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order, Roll Call and Establishment of Quorum Mayor Pike called the meeting to order at 6:30 p.m. Council Member Tutson was absent. 2. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); dispute regarding damage to City utility facilities. b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements c. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Council appointments, City Manager, and related contracts and appointments. d. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements with property developers; pending negotiations on development agreements. MOTION: Council Member Bryan moved to enter closed session. Council Member Beazley seconded. Motion carried 6-0. Mayor Pike recessed the meeting at 6:31 p.m. Council Member Tutson arrived during the closed session. Mayor Pike reconvened the meeting at 7:52 p.m. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 3. Consider/Discuss/Action on any items listed on any agenda—work session, regular meeting, or closed session—that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. No action. 4. Adjourn. There being no further business before the Council, we will consider this meeting adjourned at p.m. Mayor Pike adjourned the meeting at 7:52 p.m. ATTEST: City Secretary C nie L. Smith Approved Qji th§�SpptemXr 25, 2018. ````NkiU a IIIrIq'lij =U: ••. ••' S /„`TE') , Nate Pike ANNA CITYCOUNCIL MINUTES REGULAR SESSION September 11, 2018 1. Call to Order/Roll Call and Establishment of Quorum Mayor Pike called the meeting to order at 7:53 p.m. All Members were present. 2. Invocation and Pledge of Allegiance. Mayor Pike led the invocation and pledge. 3. Citizen Comments. Citizens are allowed three minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. Marietta Schell, 2115 Taylor Blvd., opposed the way the Ferguson Road route was handled by the city. Tom Plunket, 917 Calder Ct., thanked the Fire and Police department for hosting the 9-11 remembrance ceremony and all first responders for their service. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body, information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality, and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. None 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. MOTION: Council Member Bryan moved to approve the Consent Agenda. Council Member Miller seconded. Motion carried 7-0. a. Approving Council Meeting Minutes for August 18th, Special Meeting; August 28th, Regular Meeting; and September 4th, Special Meeting. (City Secretary) b. Approving a Resolution approving a settlement with Atmos Mid Tex RRM Settlement (Atmos Steering Committee) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE ("ACSC") AND ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE COMPANY'S 2018 RATE REVIEW MECHANISM FILINGS; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT, FINDING THE RATES TO BE SET BY THE ATTACHED SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN ATTACHED EXHIBIT ESTABLISHING A BENCHMARK FOR PENSIONS AND RETIREE MEDICAL BENEFITS; APPROVING AN ATTACHED EXHIBIT REGARDING AMORTIZATION OF REGULATORY LIABILITY, REQUIRING THE COMPANY TO REIMBURSE ACSC'S REASONABLE RATE MAKING EXPENSES; DETERMINING THAT THIS ORDINANCE WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND THE ACSC'S LEGAL COUNSEL. c. Approve a Resolution authorizing the City Manager to enter into an I nter-Local Agreement with Collin County for Dispatch Services (Chief Caponera). Each year Collin County reviews the dispatch service fees that are applicable to each of the partnering agencies. This Resolution authorizes the City Manager to maintain our relationship with Collin County as our dispatch service provider. The I nter-Local Agreement is good for a period of one year commencing on October 1, 2018 and ending September 30, 2019. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AN INTERLOCAL DISPATCH SERVICES AGREEMENT WITH COLLIN COUNTY, TEXAS Mayor Pike moved to Agenda Item 17. 6. A.) Hold a second public hearing on a voluntary annexation of a 9.752 -acre tract of land located in the Joseph Schluter Survey, Abstract 856. (Maurice Schwanke) B.) Consider/Discuss/Action regarding Annexation. (Maurice Schwanke) The proposed annexation contains approximately 9.752 acres of land within the Joseph Schluter, Abstract No. 856. A first public hearing was held at the City Council meeting August 14th The area involves the third phase of Lakeview Estates located east of Ferguson Parkway and south of Rattan Elementary. The tract is owned by P&R Anna Realty, LLC. P&R Anna Realty has petitioned the City requesting the voluntary annexation. Prior to the adoption of the annexation ordinance the City will enter into an agreement on services to the area. Mayor Pike opened the public hearing at 7:59 p.m. No Comments. Mayor Pike closed the public hearing at 8:00 p.m. AN ORDINANCE ANNEXING INTO THE CITY OF ANNA, TEXAS THE HEREINAFTER DESCRIBED TERRITORY ADJACENT TO AND ADJOINING THE CITY OF ANNA, TEXAS, TO WIT: BEING A CERTAIN AREA OF LAND SITUATED IN THE JOSEPH SCHLUTER LAND SURVEY, ABSTRACT NUMBER 856, COUNTY OF COLLIN, STATE OF TEXAS; AMENDING THE OFFICIAL CITY MAP; PROVIDING FOR A SERVICE PLAN AND AGREEMENT; REQUIRING THE FILING OF THIS ORDINANCE WITH THE COLLIN COUNTY CLERK; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING FOR SEVERABILITY; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; PROVIDING FOR AN EFFECTIVE DATE. MOTION: Council Member Beazley moved to approve. Council Member Toten seconded. Motion carried 7-0. 7. A) Public hearing to consider public comments regarding a request by Skorburg Company owner(s) of the property. The property is currently zoned Planned Development 352-2007, General Commercial (C-2) zoning with excluded uses. The owner(s) request to replace the existing Planned Development to Single Family Residential, and Retail. The property is located at the northeast corner of the intersection of S. Powell Parkway (Hwy 5) and Foster Crossing Road. B) Consider/Discuss/Action on a request by the owner(s) of the property to replace the existing Planned Development PD 352-2007 zoning. On November 13th of 2007 the subject property was zoned by Ordinance 352- 2007. The uses allowed are those of the "C-2 General Commercial' zoning district with a list of prohibited uses. The tract contains approximately 50 acres of which 10 + acre tract to the east side of the tract which was recently annexed. The proposed zoning would allow for single family residential, and commercial (C- 1). The way the ordinance is structured, the requested area could be all residential, all commercial, or a mixture of all. On the Comprehensive Plan, this area has been shown as commercial land since the 2010 Comprehensive Plan was adopted. The current thoughts of the Comprehensive Planning Advisory Committee is that this area should remain as commercial. If the commission would approve this request, at a minimum the amount of residential land should be limited. One aspect of the development the staff is definitely not in favor of is the elimination of the masonry screen wall between commercial and single family uses. We would recommend that if any residential is allowed, what ever use appears first should build the masonry wall. The staff has concerns that once potential retail land is encroached by residential, especially at future significant comers even when separated by a railroad, it is gone forever. I n the opinion of the staff it is too early to give up on this intersection when significant other lands are available for residential development. The developer has shown a compromise by potentially leaving some of the land for commercial; however, the words of the Planned Development do not back this up. The depth of commercial in the staff's opinion is too shallow looking at other shopping areas around the City. Most of the depths for major anchors/junior anchors is approximately 500' to 600' without pad sites in front and 1,000' to 1,200' with pad sites in front. The current depth of the property is approximately 1,080'. The Planning and Zoning Commission recommended approval by a split vote of 3 to 2. Mayor Pike opened the Public Hearing at 8:00 p.m. • Janine Johnson, P&Z Chairperson, spoke in favor of the change. • Susan Hubbard, 2506 Thayre Drive, in favor of the change. • Jeffrey Sykes, 2225 Meadow, in favor of the change. • Wayne Barton, 906 Langford Circle, in favor of the change. Mayor Pike closed the Public Hearing at 8:12 p.m. AN ORDINANCE OF THE CITY OF ANNA, TEXAS, AMENDING THE ZONING MAP OF THE CITY OF ANNA TO PROVIDE FOR REZONING OF CERTAIN PROPERTY, PROVIDING A REPEALER CLAUSE; AND PROVIDING AN EFFECTIVE DATE MOTION: Council Member Reeves moved to approve. Council Member Bryan seconded. Motion carried 6-1. Tutson opposed. 8. Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute a contract with HD Cooks Rock Solid, Inc. of Argyle, Texas for the Fourth & Easton Paving and Drainage Project. (Joseph Johnson) Council previously granted authorization to solicit competitive sealed proposals for the 2018 Street Rehabilitation Project. The principal project includes drainage improvements on Easton, Fourth, Third and Second Streets and reconstruction of the Hot -mix Asphaltic Concrete (HMAC) for Easton and Fourth Streets. The additive alternate projects include (1) additional flex -base as needed (2) HMAC reconstruction for Second Street from Easton to Sherley, and (3) HMAC reconstruction for Third Street from Easton to the east terminus of Third Street. On August 30, 2018 at 3:00 PM, competitive sealed proposals were publicly opened and read for the project. Three proposals were received. Our engineering consultant (Birkhoff, Hendricks & Carter) has evaluated the competitive sealed proposals received, checked references, and the contractor's qualifications and ability to perform the project. Subsequently, the consultant has recommended that the City accept the proposal from HD Cooks Rock Solid, Inc. and award them a contract in the amount of $291,822.00. Funding is available for the project in the 2018 Fiscal Year General Fund budget using funds assigned for street rehabilitation. The project supports the Strategic Plan goal to Upgrade City Facilities & Infrastructure. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH HD COOKS ROCK SOLID, INC. OF ARGYLE, TEXAS FOR THE 2018 STREET REHABILITATION PROJECT. MOTION: Council Member Beazley moved to approve. Council Member Bryan seconded. Motion carried 7-0. 9. Consider/Discuss/Action approving an Ordinance amending Part III -A Subdivision Regulations, Article 4, Park land and Public Facility Dedication, and Part IV Schedule of Fees, Article 4, Section 5 and 6; Article 2 Section 3.03 Fire Plan Review and Inspection Services Fees; Article 7 Utility Fees, Section 1, Garbage Collection Charges, Section 2, Water Meter Set Fees, and Section 7, Rereading Meters of The Anna City Code of Ordinances. (Maurice Schwanke) Staff reviewed the current charges related to Park Land Development, Fire Inspection and Water Meters and looked at what other surrounding cities charge so that we stay competitive. Staff has developed recommendations that address Park Land Development Fees, Fire Inspection Fees, Garbage Collection Charges and Water Meter Fees which are contained in the attached proposed ordinance. AN ORDINANCE OF THE CITY OF ANNA, TEXAS, AMENDING THE ANNA CITY CODE OF ORDINANCES BYAMENDING PART III -A; SUBDIVISION REGULATIONS & ADDING PART IV SECTION 5-10; SCHEDULE OF FEES;AMENDING PART IV ARTICLE 4 DEVELOPMENT FEES, SECTIONS 5 AND 6;PART IV ARTICLE 2, SECTION 3.03 FIRE PLAN REVIEW AND INSPECTION SERVICES FEES; AMENDING AND ADDING TO PART IV SCHEDULE OF FEES,ARTICLE 7, UTILITY FEES, SECTION 1 GARBAGE COLLECTION CHARGES, SECTION 2, WATER METER SET FEES, AND SECTION 7, REREADING METERS PROVIDING FOR A PENALTY FOR ANY VIOLATION OF THIS ORDINANCE NOT TO EXCEED $500; PROVIDING FOR SAVINGS, SEVERABILITY, AND REPEALING CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. MOTION: Council Member Miller moved to approve. Council Member Toten seconded. Motion carried 7-0. 10. Consider/Discuss/Action regarding a Resolution setting a Public Hearing for the purpose of amending the City's Capital Improvements Plan, Land Use Assumptions and Impact Fees. (Joseph Johnson) Impact fees are authorized under Chapter 395 of the Texas Local Government Code and may be imposed upon new developments to fund both existing and proposed infrastructure that is necessary to provide service to a development. The City's roadway impact fee was last updated in 2014. By statute the City is required to review the Land Use Assumptions and Capital Improvement Plan (CIP) at least once every 5 years but may update them sooner as growth patterns, land use and infrastructure needs change. Several projects on our adopted CIP have been constructed or may begin construction soon and new infrastructure needs have become apparent. Over the past several months staff has worked with our engineering consultant to identify new projects that should be added to our CIP. Subsequently, land use assumptions, population projections and calculated maximum fees were evaluated with new recommendations for the population projections, and calculated maximum fees. On September 10, 2018 the draft roadway impact fee report was presented to the I mpact Fee Advisory Committee. I n order to move forward with updating the C I P, Land Use Assumptions and Impact Fees, the Texas Local Government Code, Chapter 395 requires that the City Council set a date and time to hold a public hearing. The report is hereby submitted to the City Council and is now available for public review. The public hearing will be held at 7:30 pm at 111 N. Powell Parkway, Anna, TX 75409 on October 23, 2018. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, SETTING A DATE FOR A PUBLIC HEARING FOR THE PURPOSES OF AMENDING THE CITY'S CAPITAL IMPROVEMENTS PLAN, LAND USE ASSUMPTIONS AND ROADWAY IMPACT FEES. MOTION: Council Member Miller moved to approve. Council Member Bryan seconded. Motion carried 7-0. 11. Consider/Discuss/Action regarding a Resolution setting a Public Hearing for the purpose of amending the City's Capital Improvements Plan, Land Use Assumptions and Water & Wastewater Impact Fees. (Joseph Johnson) Impact fees are authorized under Chapter 395 of the Texas Local Government Code and may be imposed upon new developments to fund both existing and proposed infrastructure that is necessary to provide service to a development. The City's water and wastewater impact fees were last updated in 2017. By statute the City is required to review the Land Use Assumptions and Capital Improvement Plan (CIP) at least once every 5 years but may update them sooner as growth patterns, land use and infrastructure needs change. Several projects on our adopted CIP have been constructed or may begin construction soon and new infrastructure needs have become apparent. Over the past several months staff has worked with our engineering consultant to identify new projects that should be added to our CIP. Subsequently, land use assumptions, population projections and calculated maximum fees were evaluated with new recommendations for the population projections, and calculated maximum fees. On September 10, 2018 the updated water and wastewater impact fee report was presented to the Impact Fee Advisory Committee. In order to move forward with updating the CIP, Land Use Assumptions and Impact Fees, the Texas Local Government Code, Chapter 395 requires that the City Council set a date and time to hold a public hearing. The report is hereby submitted to the City Council and is now available for public review. The public hearing will be held at 7:30 pm at 111 N. Powell Parkway, Anna, TX 75409 on October 23, 2018. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, SETTING A DATE FOR A PUBLIC HEARING FOR THE PURPOSES OF AMENDING THE CITY'S CAPITAL IMPROVEMENTS PLAN, LAND USE ASSUMPTIONS AND WATER & WASTEWATER IMPACT FEES. MOTION: Council Member Toten moved to approve. Council Member Bryan seconded. Motion carried 7-0. 12. Consider/Discuss/Action approving an Ordinance adopting the FY 2018- 2019 Budget (Dana Thornhill) The Annual Budget and Plan of Municipal Services is the most important document adopted by the City Council each year. The Annual Budget is developed through an extensive process of reviewing requests received from various City departments then prioritizing those requests in a manner that utilizes resources effectively, within fiscal constraints, while working to achieve goals set forth by the City Council. Beginning in May, the City Council conducted a series of workshops during which they reviewed the City's strategic goals and the preliminary draft budgets for each City department. The final draft budget was presented to the City Council on August 14th and was posted on the City's website on August 15th. Public hearings on the proposed budget and tax rate were conducted on August 28rd and September 4th. The FY 19 budget is funded with a tax rate of $0.591288 per $100 in taxable which is lower than the $0.601288 rate adopted last year. This marks the fifith straight year with a reduction in the tax rate. When compared with other cities in our area, the City of Anna has one of lowest average household property tax levies. The proposed budget can be found on the City's website and was discussed with the City Council on August 14th. The attached document includes changes made in order to reduce the proposed tax rate from $.601288 to $.591288 and also includes some additional introductory material and supplemental information. While budgets are always a challenge, we have worked diligently to propose a budget that is both balanced and sufficient to meet the needs of the coming fiscal year. We express our appreciation to the City Council for their diligent efforts throughout the year in providing guidance, direction and support for our efforts to serve the citizens of Anna. As Anna continues to grow, the city remains committed to the its Strategic Vision. The 2018-19 fiscal year budget is designed to preserve and enhance the quality of existing services and respond appropriately to our city's continuing growth and development. A ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF ANNA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018 AND ENDING SEPTEMBER 30,2019; APPROPRIATING MONEY TO AN INTEREST AND SINKING FUND TO PAY INTEREST AND PRINCIPAL ON THE CITY'S INDEBTEDNESS; AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF ANNA FOR THE 2018-2019 FISCAL YEAR. MOTION: Mayor Pike moved to approve. Council Member Miller seconded. Motion carried 7-0. 13. Consider/Discuss/Action approving an Ordinance adopting the 2018 Tax Rate (Dana Thornhill) The FY 19 budget can be funded by adopting a tax rate of $0.591288 cents per $100 valuation, which is lower than the tax rate adopted last year. Of the total tax rate, $0.428122 cents are dedicated to the general fund maintenance and operations (M&O) and $0.163166 cents are dedicated for the payment of general fund debt obligations, or interest and sinking (I&S). State regulations require specific language to be included in the ordinance and motion adopting the tax rate. The language in the motion is meant to reflect the change in the total tax rate while the language in section 5 of the ordinance only reflects the change in the M&O portion of the rate. The M&O rate exceeds the effective rate by .20%; however, the proposed rate for 2018 is lower than the adopted rate for 2017 resulting in a $50.75 decrease on a $100,000 home. As the proposed rate exceeds the effective rate of $0.536478 the motion must be made in the following form: "I move that the property tax rate be increased by the adoption of a tax rate of $0.591288, which is effectively an 10.22% percent increase in the tax rate." In addition to statutory requirements for the language of the motion to adopt the tax rate, Senate Bill 1760, which was passed during the most recent legislative session, requires 60% of the Council to vote in favor of a tax rate that exceeds the effective rate. This means that 5 members of the Council must vote in favor of the motion to pass the $0.591288 rate. A ORDINANCE LEVYING PROPERTY TAXES FOR USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF ANNA FOR THE 2018-2019 FISCAL YEAR; PROVIDING FOR AN INTEREST AND SINKING FUND FOR ALL OUTSTANDING DEBT OF THE CITY OF ANNA; PROVIDING FOR APPORTIONING EACH LEVY FOR THE SPECIFIC PURPOSES; AND, PROVIDING WHEN TAXES SHALL BECOME DUE AND WHEN SAME SHALL BECOME DELINQUENT IF NOT PAID. MOTION: Council Member Beazley moved I move that the property tax rate be increased by the adoption of a tax rate of $0.591288, which is effectively an 10.22% percent increase in the tax rate. Council Member Reeves seconded. Motion carried 7-0. 14. Consider/Discuss/Action regarding a Resolution ratifying the property tax revenue increase reflected in the City of Anna FY 2018- 2019 Budget (Dana Thornhill) Section 102.007 of the Local Government Code states that "adoption a budget that will require raising more revenue from property taxes than in the previous year requires a separate vote of the governing body to ratify the property tax increase reflected in the budget'. The budget is funded by a tax rate of $0.591288, which is lower than the tax rate adopted last year. The total amount of revenue generated from property taxes will increase by $1,218,465, which is a 22.66 percent increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $686,940. A RESOLUTION OF THE CITY OF ANNA, ACKNOWLEDGING AND RATIFYING THAT THE ADOPTION OF THE FISCAL YEAR 2018-2019 ANNUAL BUDGET WILL REQUIRE RAISING MORE REVENUE FROM PROPERTY TAXES THAN IN THE PREVIOUS FISCAL YEAR. MOTION: Council Member Reeves moved to approve. Council Member Miller seconded. Motion carried 7-0. 15. Consider/Discuss/Action approving a Resolution regarding authorizing the execution of a purchase contract for a fire truck.(Chief Gothard) Over the last few years the Department has been having mechanical issues with Engine 901 which is the first out pumper for the Department. Several areas of significant concern are: • The Engine is a 2010 model and was a demo unit, when purchased for $269,500 in 2011. Since September 2012, the unit has had to have significant repairs made to stay operational and in service. • The repair cost since that time have totaled over $35,000, with the unit having to be taken out of service for extended periods of time on several occasions. • Electrical issues have plagued the unit since its arrival. • On several occasions the unit has lost power while responding and had to be stopped, the engine killed, and unit restarted to gain power. • The operation of the pump has also been issues on many occasions with the pump not pumping at the desired pressure or coming out of pump gear. • Currently the unit has a coolant leak that is not detectable from the exterior. Indicating that the leak could be inside the engine and crews have recently noticed a coolant smell coming from the exhaust. (quote for repair is estimated at $30,000) With an extended time of being out of service. • The most recent and current issue is a transmission failure. The unit has been out of service for over four weeks. If left unrepaired it will compromise the safety of civilians in need of emergency response and our firefighters. However, after repairs are made, there is still no guarantee that the vehicle will continue to operate as a reliable primary response firefighting resource. We currently do have a reserve engine that is a 2002 model Ferrara Engine, which is well past the service life of a first out unit. The problems identified with Engine 901 are of significant concern. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A CONTRACT AND AUTHORIZING EXECUTION OF SAME FOR THE PURCHASE OF A FIRE ENGINE FROM HALL BUICK — GMC THROUGH BUY BOARD PURCHASING SYSTEM CONTRACT # 491-15. MOTION: Council member Beazley moved to approve. Council Member Tutson seconded. Motion carried 7-0. 16. Consider/Discuss/Action on Board Members Attendance. (Council Member Toten) After Council discussion, City Manager Proce was directed to contact Park Board Members. 17. Approval of a Resolution authorizing the City Manager to negotiate a contract for Construction Manager At Risk services for the Construction of the proposed city hall. (Maurice Schwanke) A committee of Mayor Pro -Tem Lee Miller, Councilman Alonzo Tutson, Randall Scott of Randall Scott Architects, and Maurice Schwanke interviewed four firms that responded to a request for services for Construction Manager At Risk (C MAR) for the proposed new City Hall. A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH POGUE TO ACT AS THE CONSTRUCTION MANAGER AT RISK FOR THE CITY HALL PROJECT. MOTION: Council Member Reeves moved to appoint Pogue Construction as Construction Manager at Risk. Council Member Tutson seconded. Motion carried 5-2. Bryan and Miller opposed. 18. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); dispute regarding damage to City utility facilities. b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements c. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Council appointments, City Manager, and related contracts and appointments. d. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements with property developers; pending negotiations on development agreements. MOTION: Council Member Miller moved to enter closed session. Council Member Tutson seconded. Motion carried 7-0. Mayor Pike recessed the meeting at 9:29 p.m. Mayor Pike reconvened the meeting at 10:10 19. Consider/Discuss/Action on any items listed on the posted agenda or any closed session occurring during this meeting, as necessary No Action. 20. Adjourn. Mayor Pike adjourned the meeting at 10:11 p.m. Approve o e S mber 7, 2018. i u� Mayor 00%Nate Pike ,�uuu,,,,�� ATTEST:Ile ,�`����C�;.�F•°�N ��'''% City Secretary Carne L. Smith *°•., §26.05(b) of Property Tax Code Steps Required for Adoption of Tax Rate Entity Name: City of Anna Language Required in the Motion Setting This Year's Tax Rate: Date: 09/05/2018 03:29 PM This year's proposed tax rate exceeds the effective tax rate. The vote on the ordinance, resolution, or order setting the tax rate must be a record vote. A motion to adopt the ordinance, resolution, or order must be made in the following form: I move that the property tax rate be increased by the adoption of a tax rate of 0.591288, which is effectively a 10.22 percent increase in the tax rate. Statement Required in the Ordinance, Resolution, or Order Setting This Year's Tax Rate: This year's levy to fund maintenance and operations expenditures exceeds last year's maintenance and operations tax levy. The following statements must be included in the ordinance, resolution, or order setting this year's tax rate. The statements must be in larger type than the type used in any other portion of the document. THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE. THE TAX RATE WILL EFFECTIVELY BE RAISED BY 0.20 PERCENT AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $-50.75. Statement That Must be Posted on the Home Page of Any Internet Website Operated by the Taxing Unit: This year's levy to fund maintenance and operations expenditures exceeds last year's maintenance and operations tax levy. The following statements must be included in the ordinance, resolution, or order setting this year's tax rate. The statements must be in larger type than the type used in any other portion of the document. City of Anna ADOPTED A TAX RATE THAT WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE. THE TAX RATE WILL EFFECTIVELY BE RAISED BY 0.20 PERCENT AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $-50.75. September 11, 2018 RE: City Council Agenda Item No. 7 Planned Development 352-2007 Consider Change to Single Family Residential and Retail Public Comments Mayor Pike and Members of the City Council, I could not attend tonight's city council meeting due to a prior personal commitment. Therefore, I am offering this written statement as a substitute for my personal presence at the City Council Meeting. Since city staff has recommended denial of the zoning change, as a member of the Anna Planning and Zoning Commission, I am providing my reasons for voting in favor of recommending to the Anna City Council to approve the zoning change to Single Family Residential and Retail. 1. I recognize the need to preserve zoning for future business development within the City of Anna. This zoning change request will reduce the current retail zoning by less than 1%. In my opinion, this is not a significant reduction. 2. The proposed retail depth is 495 feet. In my opinion, this depth is consistent with retail development practices. 3. In my opinion, the presence of the existing railroad and out parcel between State Highway 5 and the tract under consideration creates a severe limitation to a large scale retail development. I recommend that the zoning change be approved by the Anna City Council. Sincerely yours, Wa ne Barton 906 Langford Court Anna, Texas 75409 CITY OF ANNA SPEAKER SIGN -IN FORM WELCOME TO THE ANNA CITY COUNCIL MEETING! • Those wishing to address the City Council are asked to complete this form. Please present the form and ten (10) copies of any written notes or handouts to the City Secretary prior to the Regular meeting. Groups wishing to address the same issue are encouraged to select a spokesperson. • The Presiding Officer will ask those wishing to address the City Council to do so at the appropriate time. Please approach the speaker's stand, state your name and address for the record, and discuss the specific agenda item or topic of interest. Please direct your comments only to the Presiding Officer. Note: With the exception of public hearings, the City is not required by law to allow for citizen comment. Please be courteous and refrain from language or behavior that is disorderly or disruptive to the conduct of City business. • Although the City Council cannot take specific action on Citizens' Comments on items not on the Regular Agenda due to legal requirements, the City Council may: 1. Have the item placed on a future agenda for action; 2. Refer the item to the full City Council or a subcommittee for further study; 3. Refer the item to staff for study or conclusion. We appreciate your interest in the community and hope you will visit again soon. 7,7 Name: Date: j / Jk Address: City/State/Zip: CITIZENS' COMMENTS: This item is available for citizens to speak on any subject including items on the agenda that are not Public Hearing items. However, by State law, no action may be taken on the topic. The time limit is three minutes per speaker, not to exceed a total of fifteen minutes for all speakers. Note that the three-minute time limit applies to each speaker regardless of the number of items the speaker may choose to discuss. PLEASE PROVIDE THE TOPIC(S) YOY// WILL DISCUSS UNDER THE "CITIZENS' COMMENT" ITEM: n A _ ` PUBLIC HEARING Agenda Item # I wish to speak IN FAVOR of this item. I wish to speak IN OPPOSITION to this item. I do not wish to speak. Please record my SUPPORT OPPOSITION. Additional Comments: January 18, 2018 Council Speaker Sign -In Sheet Citizen Participation at Meetings 1. All regular Anna City Council meetings include the agenda item, "Citizens' Comments." During this time, anyone wanting to address an agenda item or topic not listed on the agenda may do so. This agenda item is not required by law. The City Council extends this courtesy to its citizens and asks that speakers be courteous in their remarks. 2. Those wanting to speak on any subject, including "Public Hearings" are asked to fill out the Speaker Sign -In Form. The completed Speaker Sign -In Form should then be given to the City Secretary prior to the beginning of the meeting. 3. If you have written notes or handouts you wish to present to the Presiding Officer and City Council, provide ten (10) copies to the City Secretary. 4. The Presiding Officer will then call on each speaker to approach the City Council during the portions of the meeting titles "Citizens' Comments" and "Public Hearings". Each speaker is limited to three (3) minutes to address a subject. Note that persons speaking under a "Citizens' Comments" period shall limit their comments to no more than three (3) minutes regardless of the number of topics addressed by the person. The length of time for each speaker to address the Council may be less than three (3) minutes depending on the number of individuals who have signed up to speak. 5. In situations where a large number of citizens representing a certain delegation have signed up to speak, the Presiding Officer may ask the group to designate a spokesperson to present the group's comments to the council. 6. Visitors shall observe rules of decorum and courtesy, remove hats, and speak only upon recognition by the Presiding Officer. Citizen remarks shall not be related to any individual Council Member, Staff member or other citizen. No formal action can be taken on any issue not listed on the agenda. Disorderly conduct and conduct disruptive to the proceedings may result in an individual's departure from the proceedings. 7. Once the City Council has proceeded to the next agenda item following "Citizens' Comments" and "Public Hearings", no one will be allowed to address the City Council unless asked to do so by the Council. 8. As a general rule, and subject to rules for public hearings, citizens and visitors may not participate in the discussion of the City Council. Citizens who have questions about City Council procedures or the Speaker Sign -In Form may ask for assistance from the City Secretary, City Manager or other staff members. January 18, 2098 Citizen Participation at Meetings CITY OF ANNA SPEAKER SIGN -IN FORM WELCOME TO THE ANNA CITY COUNCIL MEETING! • Those wishing to address the City Council are asked to complete this form. Please present the form and ten (10) copies of any written notes or handouts to the City Secretary prior to the Regular meeting. Groups wishing to address the same issue are encouraged to select a spokesperson. • The Presiding Officer will ask those wishing to address the City Council to do so at the appropriate time. Please approach the speaker's stand, state your name and address for the record, and discuss the specific agenda item or topic of interest. Please direct your comments only to the Presiding Officer. Note: With the exception of public hearings, the City is not required by law to allow for citizen comment. Please be courteous and refrain from language or behavior that is disorderly or disruptive to the conduct of City business. • Although the City Council cannot take specific action on Citizens' Comments on items not on the Regular Agenda due to legal requirements, the City Council may: 1. Have the item placed on a future agenda for action; 2. Refer the item to the full City Council or a subcommittee for further study; 3. Refer the item to staff for study or conclusion. We appreciate your interest in the community and hope you will visit again soon. Name: �'� '� �� i 1 ti' Date: Address: �T� r r, OE� L- City/State/Zip:�/� "'CITIZENS' COMMENTS: This item is available for citizens to speak on any subject including items on the agenda that are not Public Hearing items. However, by State law, no action may be taken on the topic. The time limit is three minutes per speaker, not to exceed a total of fifteen minutes for all speakers. Note that the three-minute time limit applies to each speaker regardless of the number of items the speaker may choose to discuss. PLEASE PROVIDE THE TOPIC(S) YOU WILL DISCUSS UNDER THE "CITIZENS' COMMENT" ITEM: ll LJ l Ct c (AC1 C,W oc. I PUBLIC HEARING Agenda Item # I wish to speak IN FAVOR of this item. I wish to speak IN OPPOSITION to this item. I do not wish to speak. Please record my SUPPORT OPPOSITION. Additional Comments: January 18, 2098 Council Speaker Sign -in Sheet Citizen Participation at Meetings 1. All regular Anna City Council meetings include the agenda item, "Citizens' Comments." During this time, anyone wanting to address an agenda item or topic not listed on the agenda may do so. This agenda item is not required by law. The City Council extends this courtesy to its citizens and asks that speakers be courteous in their remarks. 2. Those wanting to speak on any subject, including "Public Hearings" are asked to fill out the Speaker Sign -In Form. The completed Speaker Sign -In Form should then be given to the City Secretary prior to the beginning of the meeting. 3. If you have written notes or handouts you wish to present to the Presiding Officer and City Council, provide ten (10) copies to the City Secretary. 4. The Presiding Officer will then call on each speaker to approach the City Council during the portions of the meeting titles "Citizens' Comments" and "Public Hearings". Each speaker is limited to three (3) minutes to address a subject. Note that persons speaking under a "Citizens' Comments" period shall limit their comments to no more than three (3) minutes regardless of the number of topics addressed by the person. The length of time for each speaker to address the Council may be less than three (3) minutes depending on the number of individuals who have signed up to speak. 5. In situations where a large number of citizens representing a certain delegation have signed up to speak, the Presiding Officer may ask the group to designate a spokesperson to present the group's comments to the council. 6. Visitors shall observe rules of decorum and courtesy, remove hats, and speak only upon recognition by the Presiding Officer. Citizen remarks shall not be related to any individual Council Member, Staff member or other citizen. No formal action can be taken on any issue not listed on the agenda. Disorderly conduct and conduct disruptive to the proceedings may result in an individual's departure from the proceedings. 7. Once the City Council has proceeded to the next agenda item following "Citizens' Comments" and "Public Hearings", no one will be allowed to address the City Council unless asked to do so by the Council. 8. As a general rule, and subject to rules for public hearings, citizens and visitors may not participate in the discussion of the City Council. Citizens who have questions about City Council procedures or the Speaker Sign -In Form may ask for assistance from the City Secretary, City Manager or other staff members. January 98, 2098 Citizen Participation at Meetings CITY OF ANNA SPEAKER SIGN -IN FORM WELCOME TO THE ANNA CITY COUNCIL MEETING! • Those wishing to address the City Council are asked to complete this form. Please present the form and ten (10) copies of any written notes or handouts to the City Secretary prior to the Regular meeting. Groups wishing to address the same issue are encouraged to select a spokesperson. • The Presiding Officer will ask those wishing to address the City Council to do so at the appropriate time. Please approach the speaker's stand, state your name and address for the record, and discuss the specific agenda item or topic of interest. Please direct your comments only to the Presiding Officer. Note: With the exception of public hearings, the City is not required by law to allow for citizen comment. Please be courteous and refrain from language or behavior that is disorderly or disruptive to the conduct of City business. • Although the City Council cannot take specific action on Citizens' Comments on items not on the Regular Agenda due to legal requirements, the City Council may: 1. Have the item placed on a future agenda for action; 2. Refer the item to the full City Council or a subcommittee for further study; 3. Refer the item to staff for study or conclusion. We appreciate your interest in the community and hope you will visit again soon. Name: Date: �% t Address: L. , n �J f �L� City/State/Zip: )4 CITIZENS' COMMENTS: This item is available for citizens to speak on any subject including items on the agenda that are not Public Hearing items. However, by State law, no action may be taken on the topic. The time limit is three minutes per speaker, not to exceed a total of fifteen minutes for all speakers. Note that the three-minute time limit applies to each speaker regardless of the number of items the speaker may choose to discuss. PLEASE PROVIDE THE TOPIC(S) YOU WILL DISCUSS UNDER THE "CITIZENS' COMMENT" ITEM: SK�1�C���� _ PUBLIC HEARING Agenda Item # I wish to speak IN FAVOR of this item. I wish to speak IN OPPOSITION to this item. I do not wish to speak. Please record my SUPPORT OPPOSITION. Fir orlkMre Mg 171 =I— 0 January 18, 2018 Council Speaker Sign -in Sheet Citizen Participation at Meetings 1. All regular Anna City Council meetings include the agenda item, "Citizens' Comments." During this time, anyone wanting to address an agenda item or topic not listed on the agenda may do so. This agenda item is not required by law. The City Council extends this courtesy to its citizens and asks that speakers be courteous in their remarks. 2. Those wanting to speak on any subject, including "Public Hearings" are asked to fill out the Speaker Sign -In Form. The completed Speaker Sign -In Form should then be given to the City Secretary prior to the beginning of the meeting. 3. If you have written notes or handouts you wish to present to the Presiding Officer and City Council, provide ten (10) copies to the City Secretary. 4. The Presiding Officer will then call on each speaker to approach the City Council during the portions of the meeting titles "Citizens' Comments" and "Public Hearings". Each speaker is limited to three (3) minutes to address a subject. Note that persons speaking under a "Citizens' Comments" period shall limit their comments to no more than three (3) minutes regardless of the number of topics addressed by the person. The length of time for each speaker to address the Council may be less than three (3) minutes depending on the number of individuals who have signed up to speak. 5. In situations where a large number of citizens representing a certain delegation have signed up to speak, the Presiding Officer may ask the group to designate a spokesperson to present the group's comments to the council. 6. Visitors shall observe rules of decorum and courtesy, remove hats, and speak only upon recognition by the Presiding Officer. Citizen remarks shall not be related to any individual Council Member, Staff member or other citizen. No formal action can be taken on any issue not listed on the agenda. Disorderly conduct and conduct disruptive to the proceedings may result in an individual's departure from the proceedings. 7. Once the City Council has proceeded to the next agenda item following "Citizens' Comments" and "Public Hearings", no one will be allowed to address the City Council unless asked to do so by the Council. 8. As a general rule, and subject to rules for public hearings, citizens and visitors may not participate in the discussion of the City Council. Citizens who have questions about City Council procedures or the Speaker Sign -In Form may ask for assistance from the City Secretary, City Manager or other staff members. January 18, 2018 Citizen Participation at Meetings CITY OF ANNA SPEAKER SIGN -IN FORM WELCOME TO THE ANNA CITY COUNCIL MEETING! • Those wishing to address the City Council are asked to complete this form. Please present the form and ten (10) copies of any written notes or handouts to the City Secretary prior to the Regular meeting. Groups wishing to address the same issue are encouraged to select a spokesperson. The Presiding Officer will ask those wishing to address the City Council to do so at the appropriate time. Please approach the speaker's stand, state your name and address for the record, and discuss the specific agenda item or topic of interest. Please direct your comments only to the Presiding Officer. Note: With the exception of public hearings, the City is not required by law to allow for citizen comment. Please be courteous and refrain from language or behavior that is disorderly or disruptive to the conduct of City business. Although the City Council cannot take specific action on Citizens' Comments on items not on the Regular Agenda due to legal requirements, the City Council may: 1. Have the item placed on a future agenda for action; 2. Refer the item to the full City Council or a subcommittee for further study; 3. Refer the item to staff for study or conclusion. We appreciate your interest in the community and hope you will visit again soon. ***** Name: JV/,CMn L\)DbiaDate: Address: City/State/Zip: p V1 � `�- ?40 CITIZENS' COMMENTS: This item is available for citizens to speak on any subject including items on the agenda that are not Public Hearing items. However, by State law, no action may be taken on the topic. The time limit is three minutes per speaker, not to exceed a total of fifteen minutes for all speakers. Note that the three-minute time limit applies to each speaker regardless of the number of items the speaker may choose to discuss. PLEASE PROVIDE THE TOPIC(S) YOU WILL DISCUSS UNDER THE "CITIZENS' COMMENT" ITEM: A A . U , __0 Agenda Item # I wish to speak IN FAVOR of this item I wish to speak IN OPPOSITION to this item. I do not wish to speak. Please record my SUPPORT OPPOSITION. Additional Comments: cVMffu-tee January 18, 2018 Council Speaker Sign -In Sheet Citizen Participation at Meetings 1. All regular Anna City Council meetings include the agenda item, "Citizens' Comments." During this time, anyone wanting to address an agenda item or topic not listed on the agenda may do so. This agenda item is not required by law. The City Council extends this courtesy to its citizens and asks that speakers be courteous in their remarks. 2. Those wanting to speak on any subject, including "Public Hearings" are asked to fill out the Speaker Sign -In Form. The completed Speaker Sign -In Form should then be given to the City Secretary prior to the beginning of the meeting. 3. If you have written notes or handouts you wish to present to the Presiding Officer and City Council, provide ten (10) copies to the City Secretary. 4. The Presiding Officer will then call on each speaker to approach the City Council during the portions of the meeting titles "Citizens' Comments" and "Public Hearings". Each speaker is limited to three (3) minutes to address a subject. Note that persons speaking under a "Citizens' Comments" period shall limit their comments to no more than three (3) minutes regardless of the number of topics addressed by the person. The length of time for each speaker to address the Council may be less than three (3) minutes depending on the number of individuals who have signed up to speak. 5. In situations where a large number of citizens representing a certain delegation have signed up to speak, the Presiding Officer may ask the group to designate a spokesperson to present the group's comments to the council. 6. Visitors shall observe rules of decorum and courtesy, remove hats, and speak only upon recognition by the Presiding Officer. Citizen remarks shall not be related to any individual Council Member, Staff member or other citizen. No formal action can be taken on any issue not listed on the agenda. Disorderly conduct and conduct disruptive to the proceedings may result in an individual's departure from the proceedings. 7. Once the City Council has proceeded to the next agenda item following "Citizens' Comments" and "Public Hearings", no one will be allowed to address the City Council unless asked to do so by the Council. 8. As a general rule, and subject to rules for public hearings, citizens and visitors may not participate in the discussion of the City Council. Citizens who have questions about City Council procedures or the Speaker Sign -In Form may ask for assistance from the City Secretary, City Manager or other staff members. January 18, 2018 Citizen Participation at Meetings CITY OF ANNA SPEAKER SIGN -IN FORM WELCOME TO THE ANNA CITY COUNCIL MEETING! • Those wishing to address the City Council are asked to complete this form. Please present the form and ten (10) copies of any written notes or handouts to the City Secretary prior to the Regular meeting. Groups wishing to address the same issue are encouraged to select a spokesperson. • The Presiding Officer will ask those wishing to address the City Council to do so at the appropriate time. Please approach the speaker's stand, state your name and address for the record, and discuss the specific agenda item or topic of interest. Please direct your comments only to the Presiding Officer. Note: With the exception of public hearings, the City is not required by law to allow for citizen comment. Please be courteous and refrain from language or behavior that is disorderly or disruptive to the conduct of City business. • Although the City Council cannot take specific action on Citizens' Comments on items not on the Regular Agenda due to legal requirements, the City Council may: 1. Have the item placed on a future agenda for action; 2. Refer the item to the full City Council or a subcommittee for further study; 3. Refer the item to staff for study or conclusion. We appreciate your interest in the community and hope you will visit again soon. ** r**** r** ***xr ***x****v r*************** **max*Please Print****************max*x---max***** ** Name: –� ` ) l S Date: - Iln� O Address: City/State/Zip: /v�7 CITIZENS' COMMENTS: This item is available for citizens to speak on any subject including items on the agenda that are not Public Hearing items. However, by State law, no action may be taken on the topic. The time limit is three minutes per speaker, not to exceed a total of fifteen minutes for all speakers. Note that the three-minute time limit applies to each speaker regardless of the number of items the speaker may choose to discuss. PLEASE PROVIDE THE TOPIC(S) YOU WILL DISCUSS UNDER THE "CITIZENS' COMMENT" ITEM: _ PUB IC HEARING Agenda Item #–;/— I wish to speak IN FAVOR of this item. I wish to speak IN OPPOSITION to this item. I do not wish to speak. Please record my SUPPORT OPPOSITION. Additional Comments: January 18, 2018 Council Speaker Sign -in Sheet Citizen Participation at Meetings 1. All regular Anna City Council meetings include the agenda item, "Citizens' Comments." During this time, anyone wanting to address an agenda item or topic not listed on the agenda may do so. This agenda item is not required by law. The City Council extends this courtesy to its citizens and asks that speakers be courteous in their remarks. 2. Those wanting to speak on any subject, including "Public Hearings" are asked to fill out the Speaker Sign -In Form. The completed Speaker Sign -In Form should then be given to the City Secretary prior to the beginning of the meeting. 3. If you have written notes or handouts you wish to present to the Presiding Officer and City Council, provide ten (10) copies to the City Secretary. 4. The Presiding Officer will then call on each speaker to approach the City Council during the portions of the meeting titles "Citizens' Comments" and "Public Hearings". Each speaker is limited to three (3) minutes to address a subject. Note that persons speaking under a "Citizens' Comments" period shall limit their comments to no more than three (3) minutes regardless of the number of topics addressed by the person. The length of time for each speaker to address the Council may be less than three (3) minutes depending on the number of individuals who have signed up to speak. 5. In situations where a large number of citizens representing a certain delegation have signed up to speak, the Presiding Officer may ask the group to designate a spokesperson to present the group's comments to the council. 6. Visitors shall observe rules of decorum and courtesy, remove hats, and speak only upon recognition by the Presiding Officer. Citizen remarks shall not be related to any individual Council Member, Staff member or other citizen. No formal action can be taken on any issue not listed on the agenda. Disorderly conduct and conduct disruptive to the proceedings may result in an individual's departure from the proceedings. 7. Once the City Council has proceeded to the next agenda item following "Citizens' Comments" and "Public Hearings", no one will be allowed to address the City Council unless asked to do so by the Council. 8. As a general rule, and subject to rules for public hearings, citizens and visitors may not participate in the discussion of the City Council. Citizens who have questions about City Council procedures or the Speaker Sign -In Form may ask for assistance from the City Secretary, City Manager or other staff members. January 18, 2018 Citizen Participation at Meetings CITY OF ANNA SPEAKER SIGN -IN FORM WELCOME TO THE ANNA CITY COUNCIL MEETING! • Those wishing to address the City Council are asked to complete this form. Please present the form and ten (10) copies of any written notes or handouts to the City Secretary prior to the Regular meeting. Groups wishing to address the same issue are encouraged to select a spokesperson. The Presiding Officer will ask those wishing to address the City Council to do so at the appropriate time. Please approach the speaker's stand, state your name and address for the record, and discuss the specific agenda item or topic of interest. Please direct your comments only to the Presiding Officer. Note: With the exception of public hearings, the City is not required by law to allow for citizen comment. Please be courteous and refrain from language or behavior that is disorderly or disruptive to the conduct of City business. Although the City Council cannot take specific action on Citizens' Comments on items not on the Regular Agenda due to legal requirements, the City Council may: 1. Have the item placed on a future agenda for action; 2. Refer the item to the full City Council or a subcommittee for further study; 3. Refer the item to staff for study or conclusion. We appreciate your interest in the community and hope you will visit again soon. Name: Address: Date: e / be City/State/Zip:0 T� �- CITIZENS' COMMENTS: This item is available for citizens to speak on any subject including items on the agenda that are not Public Hearing items. However, by State law, no action may be taken on the topic. The time limit is three minutes per speaker, not to exceed a total of fifteen minutes for all speakers. Note that the three-minute time limit applies to each speaker regardless of the number of items the speaker may choose to discuss. PLEASE PROVIDE THE TOPIC(S) YOU WILL DISCUSS UNDER THE "CITIZENS' COMMENT" rrcnn. PUBLIC HEARING Agenda Item #--7-- Pe/� D � I wish to speak IN FAVOR of this item. S c�'I /� I wish to speak IN OPPOSITION to this item. I do not wish to speak. Please record my SUPPORT OPPOSITION. Additional Comments: January 18, 2018 Council Speaker Sign -in Sheet Citizen Participation at Meetings 1. All regular Anna City Council meetings include the agenda item, "Citizens' Comments." During this time, anyone wanting to address an agenda item or topic not listed on the agenda may do so. This agenda item is not required by law. The City Council extends this courtesy to its citizens and asks that speakers be courteous in their remarks. 2. Those wanting to speak on any subject, including "Public Hearings" are asked to fill out the Speaker Sign -In Form. The completed Speaker Sign -in Form should then be given to the City Secretary prior to the beginning of the meeting. 3. If you have written notes or handouts you wish to present to the Presiding Officer and City Council, provide ten (10) copies to the City Secretary. 4. The Presiding Officer will then call on each speaker to approach the City Council during the portions of the meeting titles "Citizens' Comments" and "Public Hearings". Each speaker is limited to three (3) minutes to address a subject. Note that persons speaking under a "Citizens' Comments" period shall limit their comments to no more than three (3) minutes regardless of the number of topics addressed by the person. The length of time for each speaker to address the Council may be less than three (3) minutes depending on the number of individuals who have signed up to speak. 5. In situations where a large number of citizens representing a certain delegation have signed up to speak, the Presiding Officer may ask the group to designate a spokesperson to present the group's comments to the council. 6. Visitors shall observe rules of decorum and courtesy, remove hats, and speak only upon recognition by the Presiding Officer. Citizen remarks shall not be related to any individual Council Member, Staff member or other citizen. No formal action can be taken on any issue not listed on the agenda. Disorderly conduct and conduct disruptive to the proceedings may result in an individual's departure from the proceedings. 7. Once the City Council has proceeded to the next agenda item following "Citizens' Comments" and "Public Hearings", no one will be allowed to address the City Council unless asked to do so by the Council. 8. As a general rule, and subject to rules for public hearings, citizens and visitors may not participate in the discussion of the City Council. Citizens who have questions about City Council procedures or the Speaker Sign -In Form may ask for assistance from the City Secretary, City Manager or other staff members. January 18, 2018 Citizen Participation at Meetings TML MultiState Intergovernmental Employee Benefits Pool TML MultiState Intergovernmental Employee Benefits Pool Board of Trustees - TML Region 13 Term of Office October 1, 2018 - September 30, 2021 Plea�ote for one candidate. V/,J'Udy Garza - Human Resources Manager, City of Fate Ms. Garza currently serves as Human Resources Manager for the City of Fate. She has a Bachelor of Science in Behavioral Science and a Masters of Arts in Adult Education. Ms. Garza is a member of the Texas Municipal Human Resources Association and Dallas HR-SHRM Chapter. Ms. Garza is also active in the local community: Rockwall High Swim Team Mom, Texas A&M Biomedical Sciences Parents Association, All Saints Catholic Church and Pro-bono HR advising/education for small businesses looking for assistance. Bret Haney - City Administrator, City of Cockrell Hill Mr. Haney currently serves as City Administrator for the City of Cockrell Hill. He has a Masters of Public Administration from the University of North Texas. Mr. Haney is a member of the Texas City Management Association. Mr. Haney also serves as a volunteer at his church. 1-1 I certify that this ballot is cast in accordance with official action taken at a duly calle eeting ona-a , 2018. Signature YLA Tit Entity Ballots may be submitted by mail in envelope provided, by facsimile (512) 320-5638 or electronically to GSeaquist@bickerstaff.com to be received by September 26, 2018 Gunnar Seaquist Bickerstaff Heath Delgado Acosta LLP 3711 S. MoPac Expressway, Building One, Suite 300, Austin, Texas 78746 Carrie Smith From: Carrie Smith Sent: Wednesday, September 26, 2018 1:45 PM To: 'gseaquist@bickerstaff.com' Cc: Stephanie Beitelschies Subject: Board of Trustees TML Region 13 Ballot Attachments: 20180926134224839.pdf Importance: High Please see attached. Carrie L. Smith City Secretary City of Anna, Texas 111 N. Powell P.O. Box 776 Anna, TX 75409-0776 Ph. (972) 924-3325 Fax. (972) 924-2620 "The City Secretary believes in being responsive to our citizens with professional knowledge, courtesy and timely service." ATTENTION PUBLIC OFFICIALS! A "Reply to All" of this e-mail could lead to violations of the Texas Open Meetings Act. Please reply only to the sender. The material in this e-mail is intended only for the use of the individual to whom it is addressed and may contain information that is confidential, privileged, and exempt from disclosure under applicable law. If you are not the intended recipient, be advised that the unauthorized review, use, disclosure, duplication, distribution, or the taking of any action in reliance on this information is strictly prohibited. If you have received this e-mail in error, please notify the sender by return email and destroy all electronic and paper copies of the original message and any attachments immediately. Please note that neither City of Anna nor the sender accepts any responsibility for viruses and it is your responsibility to scan attachments (if any). Thank You. Your message is ready to be sent with the following file or link attachments: 20180926134224839 Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled.