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2019-05-28 Work Sessio & Regular Meeting Packet
AGENDA City Council Work Session THE CITY OF Anna Tuesday, May 28, 2019 @ 6:30 P M Anna City Hall, Council Chambers 111 N. Powell Parkway, Anna, Texas 75409 The City Council of the City of Anna will meet in Work Session at 6:30 PM, on May 28, 2019, at the Anna City Hall, Located at 111 North Powell Parkway (Hwy 5), to consider the following items. Call to Order, Roll Call and Establishment of Quorum 2. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). Development Fees; Law Enforcement Services. b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements C. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements with property developers; pending negotiations on development agreements. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 3. Consider/Discuss/Action on any items listed on any agenda —work session, regular meeting, or closed session —that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. (If there is no need to address any other such agenda item, the Mayor shall adjourn this meeting). 4. Adjourn. There being no further business before the Council, we will consider this meeting adjourned at p.m. This is to certify that I, Carrie L. Smith, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m. on . Carrie L. Smith, City Secretary 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. AGENDA THE CITY OF Regular City Council Meeting AAAa Tuesday, May 28, 2019 @ 7:00 P M Anna City Hall, Council Chambers 111 N. Powell Parkway, Anna, Texas 75409 The City Council of the City of Anna will meet in Regular Session at 7:00 PM, on May 28, 2019, at the Anna City Hall, Located at 111 North Powell Parkway (Hwy 5), to consider the following items. Welcome to the City Council Meeting. Please sign the Sign -In -Sheet as a record of attendance. If you wish to speak on an open -session agenda item, please fill out the Opinion/Speaker Registration Form and turn it in to the City Secretary before the meeting starts. 1. Call to Order, Roll Call and Establishment of Quorum. 2. Invocation and Pledge of Allegiance. 3. Citizen Comments. Citizens are allowed three minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. a. Presentation to Mayor Pike from the Greater Anna Chamber of Commerce. (Kevin Hall) b. Proclamation - Tech4 Glen Hubbard Stevens Day - June 6, 2019 (Mayor Pike) C. Introduce Assistant Fire Chief Dan Wood (Chief Isom) 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Meeting Minutes for May 14, 2019. (Carrie Smith) b. Consider/Discuss/Action on a Resolution appointing Fire Chief Isom as the Emergency Operations Management Coordinator for the City of Anna. (Chief Ray Isom) c. Approve a Resolution approving a special event permit application by Kevin Hall, representative for the Greater Anna Chamber of Commerce regarding the "July 4th Fire Works Shove' at the Middle School on July 4th, 2019 (Maurice Schwanke) 6. Briefing/Discussion regarding the FY 2020 General Fund Prelimininary Revenue Estimates. (Dana Thornhill) 7. Briefing/Discussion regarding the FY 2019 and FY 2020 Administrative, Planning, Parks & Streets Budgets (Dana Thornhill) 8. Consider/Discuss/Action on a Resolution Approving the City of Anna Strategic Plan 2019-2024-2034 (Ryan Henderson) 9. Consider/Discuss/Action on a Resolution Approving the Governance Guide (Ryan Henderson) 10. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). Development Fees; Law Enforcement Services. b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements C. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements with property developers; pending negotiations on development agreements. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 11. Consider/Discuss/Action on any items listed on any agenda —work session, regular meeting, or closed session —that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. (If there is no need to address any other such agenda item, the Mayor shall adjourn this meeting). 12. Adjourn. There being no further business before the Council, we will consider this meeting adjourned at p.m. This is to certify that I, Carrie L. Smith, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m. on May 24.2019 Carrie L. Smith, City Secretary 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. THE CITY OF Minna AGENDA ITEM: Item No. 4.a. City Council Agenda Staff Report Meeting Date: 5/28/2019 Presentation to Mayor Pike from the Greater Anna Chamber of Commerce. (Kevin Hall) SUMMARY: STAFF RECOMMENDATION: THE CITY OF AiAtia AGENDA ITEM: Item No. 4.b. City Council Agenda Staff Report Meeting Date: 5/28/2019 Proclamation - Tech4 Glen Hubbard Stevens Day - June 6, 2019 (Mayor Pike) SUMMARY: STAFF RECOMMENDATION: ATTACHMENTS: Description Proclamation Program Information Proclamation request and historical documents Upload Date 5/21 /2019 5/21 /2019 5/22/2019 Type Presentation Backup Material Backup Material Citp of Anna, Texas Proclamation TECH4 GLEN HUBBARD STEVENS DAY June 6, 2019 WHEREAS, our democracy offers vast freedoms and responsibilities. WHEREAS, Nazi Germany made extensive military advances during 1939 and 1940, and its objectives included overtaking France and Britain. In response, the U.S. Congress took steps in January 1941 to enact a law allowing U.S. military arms and defense material be sent to Britain, and other countries deemed important to the U.S. defense, without payment. The Lend -Lease Act was signed into law by President Franklin D. Roosevelt in March 1941. WHEREAS, Glen Hubbard Stevens, a resident of Anna, was one of fourteen Collin County men inducted into the U.S. military on Friday, February 7, 1941 at the District Courthouse in McKinney. WHEREAS, Tech4 Glen Hubbard Stevens was a member of 82ndAirbome Division, 507 PIR, Company G. WHEREAS, Allied forces launched Operation Overlord on June 6, 1944 with the military objective of pushing Nazi Germany out of northern France. WHEREAS, paratroopers and glider borne infantry were dropped on the western and eastern flanks of a 50- mile stretch of beaches near Normandy France in the early hours of June 6, 1944. WHEREAS, over 1,100 U.S. paratroopers were killed on June 6, 1944, representing almost half of U.S. fatalities on this day. WHEREAS, Tech 4 Glen Hubbard Stevens was a paratrooper on June 6, 1944 and received a mortal combat wound to his thorax. WHEREAS, Tech4 Glen Hubbard Stevens was temporarily laid to rest in Blosville, France, located in the western flank of Omaha and Utah Beaches. In 1948 Tech4 Stevens was brought back to North Texas, and reburied near his maternal grandparents. WHEREAS, U.S. citizens owe their freedoms to the men and women willing to put their lives on the line in defense of our great country, a sacrifice we should always remember. Now, I Nate Pike, Mayor of the City of Anna, do recognize June 6, 2019 as TECH4 GLEN HUBBARD STEVENS DAY in Anna, Texas and encourage residents to remember his ultimate sacrifice 75-years ago on behalf of our country. c7n u7mas, where f oT have hereunto set my hand thzf 28th dap of G(lap, 2079 and called this seal to be ay Nate Pike, Mayor 75t" Anniversary of D-Day Community Ceremonial Remembrance Honoring the lives of the men and women who defend our democracy, its vast freedoms and responsibilities I. Rosalinda de Leon -Allen, Instrumental Music II. Cynthia Thomas, Pledge of Allegiance III. Jeff Ellison, Chaplain, Texas Health Presbyterian Hospital Plano, Reflections on Lives Lost IV. Cynthia Thomas, Opening Remarks V. Judy Drotman Introduces Councilman Rick Grady VI. Honorable Rick Grady, Plano City Councilman, Reflections on Service VII. Lea Humphreys, Regent, Mary Shirley McGuire Chapter of DAR, Introduces Donald K. Mitchener, PhD VIII. Donald K. Mitchener, PhD, UNT Military History Center Fellow, University of North Texas, The Lead -up to D-Day, the Strategy Behind D-Day, and D-Day's Impact on WWII IX. Lea Humphreys Introduces Presenters for 25 DFW area servicemen who died during D-Day X. RD Foster Presents Information on Tech4 Glen H. Stevens of Anna XI. Jack C. Myers, on behalf of Dr. Turner and Southern Methodist University, Presents Information on Lt. JG Ralph Bryne Noble, Jr. XII. 5 ROTC members Present on 23 Additional DFW Servicemen who Died during D-Day XIII. Lea Humphrey Introduces Joe Cordina XIV. Joe Cordina, Col. USAF Ret., Greater Dallas Veterans Foundation, Plans for 2019 Greater Dallas Veterans Day Parade XV. Colin Kimball Introduces Paul Hendricks XVI. Paul Hendricks, Director, Veterans Center of North Texas, Recognition of Veterans in Audience & Introduction of former Congressman Sam Johnson XVI. The Honorable Sam Johnson, Closing Remarks XVII. Lea Humphreys thank former Congressman Johnson, and the audience Key Biographies The Honorable Rick Grady served as a non-commissioned officer for the U.S. Army Military Assistance Command Vietnam and then 1st Aviation Brigade, managing a company of forward air controllers and pathfinders in Vietnam. Rick was twice decorated with the Army Commendation Metal and the Vietnamese Cross of Gallantry. Rick's extensive volunteer activities include Plano City Council member, chair of the Emergency Preparedness Planning Council of North Central Texas, founder of the Collin County Veterans Coalition, and member of the Military Communities Committee with the National League of Cities. In 2017 Congressman Sam Johnson honored Rick's service with the Congressional Veterans Commendation. Donald K. Mitchener, PhD, is a University of North Texas Military History Center Fellow, and a lecturer and undergraduate advisor in UNT's History Department. He received his PhD in American History from the University of North Texas in 2006. He is an expert in World War II history. His book, entitled U.S. Naval Gunfire SuRport in the Pacific is War: A Study of the Development and Application of Doctrine, has been accepted for publication by Brecourt Academic in association with The University Press of Kentucky. The Honorable Sam Johnson is a decorated war hero and native Texan. During his 29-year career in the U.S. Air Force, former Congressman Johnson flew combat missions in both the Korean and Vietnam Wars, enduring nearly seven years as a Prisoner of War. Sam was awarded two Silver Stars, two Legions of Merit, the Distinguished Flying Cross, one Bronze Star with Valor, two Purple Hearts, four Air Medals, and three Outstanding Unit Awards. Sam established a home-building business in North Dallas, and served in the Texas legislature. Sam went on to serve in the United States Congress from 1991 to 2019. T R I D I M E N S I 0 N STRATEGIES LLC® January 18, 2019 The Honorable Nate Pike Mayor City of Anna P.O. Box 776 Anna, TX 75409-0776 Dear Mayor Pike: I am a Plano resident and active in the community. As we approach the 75t" Anniversary of D-Day, I want to make sure there is a community ceremonial remembrance for who fought and those who died during D-Day. I have spent considerable amount of time identifying roughly 100 Texans who died during D-Day, including one from Anna, Texas. Pictured to the left, Sargent Glen Hubbard Stevens died at D-Day. Glen's father was an Anna farmer when Glen went into the U.S. Army. I am enclosing Sargent Stevens' military registration card and death certificate. Also, I am enclosing a working draft program for June 6, 2019. 1 am reaching I am working to track down Glen's relatives in the hopes some could attend the event. So far, 1 havP only located more distant relatives (e.g, fifth cousin). But, I am working on this idea. I would be happy to discuss this in person or answer any questions. My cell phone is 972-697-7784 and my email is CThomas TriStrategies.com Thank you for your consideration of this proposal. Sin rely, Cynthia Thomas President Working Draft aoi Pkemembering Those Who Served Program Date: Thursday, June 6, 2019 Location: Program Room at Davis Public Library at 7501-B Independence Parkway in Plano, TX (pending) Time: 7PM to 8PM Cost: The program is free and open to the public I. Opening Remarks and Pledge of Allegiance (2 Minutes) II. Introduction of Local Dignitary (2 minutes) III. Local Dignitary Comments (5 minutes) IV. Thank Local Dignitary and Introduction of Dr. D. Keith Mitchener (2 minutes) IV. Dr. D. Keith Mitchener, University of North Texas, will talk on the lead -up to D-Day, the strategy behind D-Day, and D-Day's impact on WWII (15-20 minutes) V. Presentation of Information on Collin County resident who died at D-Day (5 minutes) VI. Presentations on DFW area residents who died at D-Day (20 minutes) VII. Each of the 100 chairs in the program room will have the separate name of a Texan who died at D-Day. We will have a moment of silence to remember those who gave their lives, and those who fought at D-Day. Vill. Closing Remarks 7D #i 6 E I # I d 4 i 4 � to S � G t REGISTRAR'S REPORT DESCRIPTION OF RKGMSTUANT o THE CITY OF Minna AGENDA ITEM: Introduce Assistant Fire Chief Dan Wood (Chief Isom) SUMMARY: STAFF RECOMMENDATION: Item No. 4.c. City Council Agenda Staff Report Meeting Date: 5/28/2019 THE CITY OF AiAtia AGENDA ITEM: Item No. 5.a. City Council Agenda Staff Report Meeting Date: 5/28/2019 Approve City Council Meeting Minutes for May 14, 2019. (Carrie Smith) SUMMARY: STAFF RECOMMENDATION: ATTACHMENTS: Description Work Session Regular Session Upload Date Type 5/22/2019 Exhibit 5/22/2019 Exhibit ANNA CITY COUNCI L MINUTES WORK SESSION May 14, 2019 The City Council of the City of Anna met in Work Session on the above date at Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order, Roll Call and Establishment of Quorum Mayor Pike called the meeting to order at 6:30 p.m. Council Member Miller was absent. 2. Consider/Discuss/Action on an Ordinance Canvassing the May 4, 2019 election. (Carrie Smith) The canvass is the official tabulation of the election votes. The final tabulation is prepared by Collin County's Election Office and is to be approved by the City Council. Candidate/or Proposition Number of Votes City Council, Place 2 (Concilio de Ciudad, Lugar 2) Bill Morgan 65 Josh Vollmer 86 Alonzo "Mr. T" Tutson 85 City Council, Place 4 (Concilio de Ciudad, Lugar 4) Bryan Heath 81 Chris Reeves 152 City Council, Place 6 (Concilio de Ciudad, Lugar 6) Lee Miller 175 John Houcek 43 AN ORDINANCE OF THE CITY OF ANNA, TEXAS CANVASSING THE RETURNS OF A GENERAL ELECTION OF THREE CITY COUNCIL MEMBERS, ALL FOR THREE-YEAR TERMS EXPIRING MAY 2022. MOTION: Council Member Bryan moved to approve. Council Member Tutson seconded. Motion carried 6-0. 3. Administer the Oath of Office to newly elected Council Members: Place 4, Chris Reeves and Place 6, Lee Miller. (Carrie Smith) City Secretary Smith administered the Oath of Office to re-elected Council Member Reeves. 4. Consider/Discuss/Action an Ordinance approving a Runoff Election to be held on June 8, 2019 for City Council Place 2 between candidates Josh Vollmer and Alonzo Tutson. (Carrie Smith) No candidate received a majority of the votes cast in the May 4, 2019 election for Place 2 of the City Council. A runoff election between Josh Vollmer and Alonzo "Mr. 7 Tutson shall therefore be required. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, ORDERING A RUNOFF ELECTION TO BE HELD ON JUNE 8, 2019, FOR THE PURPOSE OF ELECTING ONE CITY COUNCIL MEMBER; DESIGNATING POLLING PLACES; ORDERING NOTICES OF ELECTION TO BE GIVEN; AUTHORIZING EXECUTION OF ELECTION CONTRACTS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABI LITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION: Mayor Pike moved to approve. Council Member Beazley seconded. Motion carried 6-0. 5. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). Development Fees; Law Enforcement Services. b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements C. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements with property developers; pending negotiations on development agreements. d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Boards and Commissions MOTION: Council Member Beazley moved to enter closed session. Council Member Bryan seconded. Motion carried 6-0. Mayor Pike recessed the meeting into Closed Session at 6:35 p.m. Mayor Pike reconvened the meeting at 7:16 p.m. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 6. Consider/Discuss/Action on any items listed on any agenda —work session, regular meeting, or closed session —that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. None. 7. Adjourn. There being no further business before the Council, we will consider this meeting adjourned at p.m. Mayor Pike adjourned the meeting at 7:16 p.m. Approved on the May 28, 2019. Mayor Nate Pike ATTEST: City Secretary Carrie L. Smith ANNA CITY COUNCI L MINUTES REGULAR SESSION May 14, 2019 1. Call to Order/Roll Call and Establishment of Quorum Mayor Pike called the meeting to order at 7:17 p.m. Council Member Miller was absent. 2. Invocation and Pledge of Allegiance. Mayor Pike led the invocation and allegiance. 3. Citizen Comments. Citizens are allowed three minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. Andy Michirina, 902 Fulbourne - Thanked Public Works Department for street repairs. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. a. Proclamation - May Motorcycle Awareness Month b. Each year the third full week in May is designated as National Public Works Week (NPWW) by the American Public Works Association. NPWW is celebrated by the over 20,000 public works agencies throughout North America. 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve the Council meeting minutes forApril 23, 2019. (Carrie Smith) b. Review minutes of the April 8, 2019 Planning and Zoning Meeting. (Maurice Schwanke) c. Approve a Resolution approving the Amber Smith Homeplace Development Plat. (Maurice Schwanke) The development plat for review is located within Anna's extra territorial jurisdiction and is generally known as 1961 County Road 376. The tract is in the Richard Whitaker Survey, Abstract No. 1011 and contains 4.35 acres of land. The owner is proposing to place a mobile home on the property and then in the future build a home, shop, barn and pond. The submittal meets the City of Anna development plat requirements. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE AMBER SMITH HOMEPLACE DEVELOPMENT PLAT d. Approve a Resolution approving the Jackson Estates Development Plat. (Maurice Schwanke) The development plat for review is located within Anna's extra territorial jurisdiction and is located on the North side of White Oak Circle. The tract is in the John Rowland Survey, Abstract No. 784 and contains 4.716 acres of land. The owner is proposing to put a new home and shed on the property. The submittal meets the City of Anna development plat requirements. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE JACKSON ESTATES DEVELOPMENT PLAT e. Approve a Resolution approving the Farrell Development Plat. (Maurice Schwanke) The development plat for review is located within Anna's extra territorial jurisdiction and is located off of the East side of County Road 479, North of FM 2862. The tract is in the M. R. Roberts Survey, Abstract No. 742 and contains 6.367 acres of land. The owner is proposing to put a new home, barn, and two shops on the property. The submittal meets the City of Anna development plat requirements. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE FARRELL DEVELOPMENT PLAT f. Approve a Resolution approving the Pope Development Plat. (Maurice Schwanke) The development plat for review is located within Anna's extra territorial jurisdiction and is located off of the East side of County Road 479, North of FM 2862. The tract is in the G.W. Daniels Survey, Abstract No. 289 and contains 7.2 acres of land. The owner is proposing to put a new home and shop on the property. The submittal meets the City of Anna development plat requirements. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE POPE DEVELOPMENT PLAT g. Approve a Resolution approving the site and landscape plan for Jackman Real Estate Building located at 600 W. White St. (Maurice Schwanke) Daniel Mangum, the applicant, has submitted a site and landscape plan for Jackman Real Estate Building located at 600 W White St. The site contains approximately 1.11 acres of land that are zoned PD for commercial uses. The site already contains an existing 3,300 SF medical office building and is proposing a new2,450 SF Medical/General office building. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A SITE PLAN AND LANDSCAPE PLAN OF JACKMAN REAL ESTATE BUILDING. MOTION: Council Member Beazley moved to approve the consent agenda. Council Member Bryan seconded. Motion carried 6-0. 6. A) Conduct a public hearing to consider public comments regarding a request by Scot Albert, the representative for Starlight Homes Texas, LLC, the owners of the property. The property is currently zoned by a Planned Development (PD 127-2004). The applicant requests to replace the existing Planned Development with a new Planned Development. The section of property is located in Phase 2 of Sweetwater Crossing, Block C, Lots 8-14. (Maurice Schwanke) B) Consider/Discuss/Action on a recommendation regarding the request by the applicant and owners of the property to replace the existing Planned Development with a new Planned Development zoning. The Sweetwater Crossing Development was platted in 2005. At that time an Atmos gas line that traverses the Sweetwater Crossing Development was not surveyed properly and encroaches into the existing lot pattern and therefore reduces the building pad size. Starlight Homes Texas LLC is trying to rectify the situation and are desirous to develop the property. To accomplish increasing the pad site, the front setback needs to be decreased from 25 feet to 20 feet. A significant portion of Anna already has the 20 foot front setback standard. Mayor Pike opened the public hearing at 7:30 p.m. No Comments. Mayor Pike closed the public hearing at 7:30 p.m. AN ORDINANCE OF THE CITY OF ANNA, TEXAS AMENDING THE CITY'S COMPREHENSIVE PLAN, ZONING MAP, AND ZONING ORDINANCE, AND CHANGING THE ZONING OF CERTAIN PROPERTY AS DESCRIBED HEREIN; PROVIDING FOR SAVINGS, REPEALING AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR A PENALTY CLAUSE NOT TO EXCEED $2000 OR THE HIGHEST PENALTY AMOUNT ALLOWED BY LAW, WHICHEVER IS LESS; AND, PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. MOTION: Council Member Beazley moved to approve. Council Member Tutson seconded. Motion carried 6-0. 7. Consider/Discuss/Action to fill vacancy on the EDC and CDC boards. (Carrie Smith) Ms. Shelby Miles has given her resignation from the EDC and CDC Commissions. Her term does not expire until June 2020. Staff is looking for direction from Council, would they prefer to appoint a replacement at the next Council Meeting, May 27, or wait until the interview committee completes interviews and appoint at the June 27th meeting? MOTION Council Member Beazley moved to table to the June 27, 2019 Council Meeting. Council Member Beazley seconded. Motion carried 6-0. 8. Consider/Discuss/Action on an Ordinance amending Ordinance NO. 671- 2014 to Correct Scrivener Errors Relative to the Dollar Amount of Roadway Impact Fee Assessments. (Ashley Stathatos) At the September 23, 2014 City Council meeting, the City Council approved the assessment of roadway impact fees at a rate of $333.34 per service unit for both service areas. The Ordinance that was signed states that the assessment of roadway impact fees shall be at a rate of $702.00 per service unit for service area 1 and $616.50 per service unit for service area 2. When this happens, it is known as a scrivener error. This ordinance makes record of the above -referenced scrivener error to avoid confusion over the dollar amount of the intended assessment. AN ORDINANCE OF THE CITY OF ANNA, TEXAS, AMENDING ORDINANCE NO. 671-2014 TO CORRECT SCRIVENER ERRORS RELATIVE TO THE DOLLAR AMOUNT OF ROADWAY IMPACT FEE ASSESSMENTS FOR SERVICE AREA 1 AND SERVICE AREA 2; AND PROVIDING AN EFFECTIVE DATE. MOTION: Council Member Tutson moved to approve. Council Member Reeves seconded. Motion carried 6-0. 9. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). Development Fees; Law Enforcement Services. b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements C. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements with property developers; pending negotiations on development agreements. d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Boards and Commissions None. 10. Consider/Discuss/Action on any items listed on the posted agenda or any closed session occurring during this meeting, as necessary None. 11. Adjourn. Mayor Pike adjourned the meeting at 7:35 p.m. Approved on the May 28, 2019. Mayor Nate Pike ATTEST: City Secretary Carrie L. Smith THE CITY OF AiAtia AGENDA ITEM: Item No. 5.b. City Council Agenda Staff Report Meeting Date: 5/28/2019 Consider/Discuss/Action on a Resolution appointing Fire Chief Isom as the Emergency Operations Management Coordinator for the City of Anna. (Chief Ray Isom) SUMMARY: Emergency Management is a division within the fire department that is overseen by the Fire Chief. The recent appointment of Ray Isom to this position requires an update to the resolution and notification to the State of Texas. STAFF RECOMMENDATION: Staff recommends approval. ATTACHMENTS: Description Resolution Form Ordinance 581-2012 Upload Date Type 5/21 /2019 Resolution 5/21 /2019 Exhibit 5/21 /2019 Backup Material CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS NOMINATING AN EMERGENCY MANAGEMENT COORDINATOR WHEREAS, in accordance with Ordinance No. 581-2012 the City's Emergency Management Director in consultation with the City Manager may recommend for the City Council's consideration one or more eligible persons to serve as Emergency Management Coordinator; and WHEREAS, the Emergency Management Director in consultation with the City Manager has recommended that Mr. Ray Isom, the City of Anna Fire Chief be nominated by the City Council to serve as the City's Emergency Management Coordinator; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. Nomination of Emergency Management Coordinator In accordance with Ordinance No. 581-2012, the City Council of the City of Anna, Texas hereby nominates Mr. Ray Isom, the City of Anna Fire Chief to serve as the City's Emergency Management Coordinator. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this day of 2019. ATTEST: APPROVED: Carrie L. Smith, City Secretary Nate Pike, Mayor RES. Appt of ER Mgmt. Coordinator PAGE 1 OF 1 EMERGENCY MANAGEMENT DIRECTOR/COORDINATOR NOTIFICATION Section 418.101 of the Texas Government Code states: "The presiding officer of the governing body of each political subdivision will notify' the Division of Emergency Management of the manner in which the political subdivision is providing or securing an emergency management program, identify the person who heads the agency responsible for the program, and furnish additional pertinent information." This form is used to make the required notification to TDEM. The information on this form may be released to those inquiring about local emergency management programs pursuant to the Texas Open Records Act. Hence, TDEM recommends that you provide business addresses and mobile telephone numbers rather than home addresses and telephone numbers. COUNTY: Collin Jurisdiction: City of Anna Official's Title: Mayor Name: Nate Pike Mailing Address: P O Box 776 City, State, Zip: Anna, TX 75409 Office Number: 972-924-3325 Cell Number: 972-742-7668 Fax Number: 972-924-2620 E-mail: npike@annatexas.gov (Required) (City or County Name) (Mayor/Judge) (First & Last Name) (The best address to receive mail) (Please include — this is a back-up for mailing) EMERGENCY MANAGEMENT PROGRAMAPPOINTMENT STATUS 1 HAVE NOT appointed an Emergency Management Coordinator and will personally direct the local emergency management program. 1 HAVE appointed/re-appointed the Emergency Management Coordinator identified below to conduct the emergency management program for this jurisdiction. The effective date of the appointment is: We share our EMC with name of jurisdiction). If the COUNTYEmergency Management Coordinator has been appointed to other jurisdictions within the county, the County judge and the participating City Mayors must sign this form. (Seethe third page for additional signature blocks.) The EMC for this is jurisdiction is (please select one): Paid, Full Time, EMC only Paid, Full Time, EMC and other job duties (Fire Chief, Fire Marshall, Police Chief, EMS Director, Etc.) (please specify other duty/duties) Fire Chief , Fire Marshall Paid part time, EMC only Paid, Part Time, EMC and other job duties (Fire Chief, Fire Marshall, Police Chief, EMS Director, Etc.) (please specify other duty/duties) 14-1*1 Unpaid/volunteer EMC only 0 Unpaid/Volunteer, EMC and other volunteer job duties (Fire Chief, Fire Marshall, Police Chief, EMS Director, Etc.) (please specify other duty/duties) Other (please describe) TDEM-147 Rev 01 /2018 Page 1 EMERGENCY MANAGEMENT COORDINATOR Coordinator Asst Coordinator Name: Ray Isom Dan Wood P O Box 487 P O Box 487 Mailing Address: City, State Zip:Anna, TX 75409 Anna, TX 75409 Office Phone: 972-924-2143 972-924-2143 Cell Number: 214-310-9120 214-762-7046 Fax Number: 972-924-2772 972-924-2772 E-mail Address: dsom@annatexas.gov dwood@annatexas.gov Emergency Operations Center Number: Judge's or Mayor's Signature PLEASE RETURN TO: Date Texas Division of Emergency Management Operations Section PO Box 4087 Austin, TX 78773-0220 Phone. (512) 424-2208 Email: Click #o Submit Form to SOC TDEM-147 Rev 01 /2018 Page 2 CITY OF ANNA, TEXAS ORDINANCE NO. 681-2012 AN ORDINANCE OF THE CITY OF ANNA, TEXAS, AMENDING ORDINANCE NO. 514-2010, AS AMENDED BY ORDINANCE NO. 577-2012, GOVERNING ELIGIBILITY AND MINIMUM QUALIFICATIONS FOR THE POSITION OF EMERGENCY MANAGEMENT COORDINATOR AND PROCEDURES RELATED TO CANDIDATES FOR POSITION OF EMERGENCY MANAGEMENT COORDINATOR; PROVIDING FOR PENALTIES IN AMOUNTS NOT TO EXCEED $2,000 FOR VIOLATIONS; PROVIDING FOR CONSTRUCTION AND SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, under Texas Administrative Code, 37 TAC § 7.13, a municipality —in order to qualify for certain federal assistance programs authorized under the Robert T. Stafford Disaster Relief and Emergency Assistance Act as amended, and other federal statutes — must establish by ordinance a local emergency management agency and must establish an emergency management plan; and WHEREAS, on October 12, 2010, the City Council of the City of Anna, Texas ("City Council") adopted City of Anna, Texas Ordinance No. 514-2010 establishing such an agency and adopting such a plan; and WHEREAS, on March 29, 2012, the City Council adopted City of Anna, Texas Ordinance No. 577-2012, amending certain provisions of City of Anna, Texas Ordinance No. 514-2010; and WHEREAS, City of Anna, Texas Ordinance No. 514-2010, as amended by Ordinance No. 577-2012, is hereinafter referenced as "Ordinance No. 514-2010"; and WHEREAS, the City Council recognizes and acknowledges that under 37 TAC § 7.2, the Emergency Management Director of the City of Anna, Texas may designate an emergency management coordinator who shall serve as an assistant to the Mayor for emergency management purposes when so designated; and WHEREAS, under Ordinance 514-2010 the City Council and the City's Mayor designated the City's Chief Executive, the City Manager, to serve as the City's Emergency Management Coordinator; and WHEREAS, the provisions in Ordinance 514-2010 designating the Chief Executive as Emergency Manager Coordinator have not previously been amended or repealed; and WHEREAS, the City Council desires to adopt certain eligibility requirements and minimum qualifications that persons must meet in order to be designated by the Emergency Management Director to serve as the emergency management coordinator, subject to the temporary suspension of such requirements under certain disaster -related circumstances; and ORD. 581-2012 Qualifications Emergency Management Coordinator Page 1 of 5 04-24-12 WHEREAS, the City Council desires to adopt certain procedures concerning the designated by the Emergency Management Director of the emergency management coordinator, subject to the temporary suspension of such procedures under certain disaster -related circumstances; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS Section 1. Recitals Incorporated All matters stated in the preamble of this ordinance are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Section 2. Amendments to Ordinance No. 514-2010. 2.01 The definition of "Emergency Management Coordinator" as set forth in Section 3 of Ordinance No. 514-2010 is hereby amended as follows: Emergency Management Coordinator means the Chief Executive nffiner person designated to serve in said position in accordance with Section 4 of this ordinance. 2.02 Ordinance No. 514-2010 is hereby amended as follows: 4. Organization. La)_The operational disaster and emergency services organization of the City shall consist of the municipal officers and employees set forth in this ordinance and those who may be designated by the Mover (F.Fnernennv Management DireGtG0 and Chief Fxeei dive (Cmergenn., Management GeeFdinefeo in accordance with this ordinance. Plans of organization shall substantially conform to recommendations of the federal government and the State Division of Emergency Management of the State of Texas or any similar or successor agencies. The functions and duties of the organization shall be distributed to the officers and employees of the City in accordance with the terms of the emergency management program or plan. b) In accordance with the reauirements and procedures of this section the Emergency Management Director shall designate an Emergency Management Coordinator who shall serve as an assistant to the Emergency Management Director for emergency management purposes. ORD. 581-2012 Qualifications Emergency Management Coordinator Page 2 of 5 04-24-12 (c) Only persons actively holding the following types of City positions are eligible to be designated and serve as the Emergency Management Coordinator: (1) the Chief Executive; or (2) an active employee or volunteer member of the City's police department or fire department who has been authorized by the Chief Executive to assume the duties of an Emergency Management Coordinator. The term "active' in this subsection means currently serving as a City employee or volunteer and not on leave. The term "active" does not include members of an auxiliary police or fire association, unless the member of such auxiliary organization is also an active City employee or active volunteer members of the police department or fire department. (d) Within 30 days after the effective date of this ordinance and within 30 days of the date that any Emergency Management Coordinator Permanently ceases to serve in such role, or as soon as practicable thereafter, the Emergency Management Director in consultation with the Chief Executive may recommend for the City Council's consideration one or more eligible persons to serve as Emergency Management Coordinator. (e) Within 30 days of receiving any such recommendations: (1) the City Council shall nominate one or more eligible persons —who may be but are not required to be the person(s) recommended under subsection (d)—to serve as Emergency Management Coordinator; (2) the Emergency Management Director shall designate the person (or one of the persons, as applicable) nominated by the City Council to serve as Emergency Management Coordinator; and (3) the Emergency Management Director shall provide written notice to the Chief Executive of the name, address, and telephone number of the person designated to be the Emergency Management Ordinance. (f) If for any reason the Emergency Management Director does not designate an Emergency Management Coordinator within the time period set forth in subsection (e), then the City Council must as soon as practicable thereafter designate an eligible person to serve as Emergency Management Coordinator, and that person shall serve until ceasing to serve in accordance with this section. (q) At the time that an Emergency Management Coordinator for any reason ceases to serve as Emergency Management Coordinator, then a new Emergency Management Coordinator shall be designated using the procedures set forth in subsections (d) and (e). When the Emergency Management Coordinator is for any reason not available, and during any vacancy in the position of Emergency Management Coordinator, the Chief Executive shall sere as Emergency Management Coordinator. ORD. 581-2012 Qualifications Emergency Management Coordinator Page 3 of 5 04-24-12 (h) Any person serving as Emergency Management Coordinator, must —at the time of being designated or within six months of being designated —obtain the basic training level of preparedness (i) If the Comprehensive Emergency Plan is invoked due to an Emergency or a declared disaster and the person designated to be mental and/or physical incapacity, then the eligibility, training, and procedural requirements of this section shall be temporarily suspended and the Emergency Management Director shall designate a new Emergency Management Coordinator to serve until the Emergency or declared disaster has ceased. Section 3. Savings, Severability and Repealing Clauses All ordinances of the City in conflict with the provisions of this ordinance are repealed to the extent of that conflict, except that unless and until an Emergency Management Coordinator is designated in accordance with this Ordinance, the provisions of Ordinance 514-2010 that designate the Chief Executive as the Emergency Management Coordinator shall remain in effect. If any provision of this ordinance shall be held to be invalid or unconstitutional, the remainder of such ordinance shall continue in full force and effect the same as if such invalid or unconstitutional provision had never been a part hereof. The City declares that it would have passed this ordinance, and each section, subsection, sentence, clause, or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, and phrases be declared unconstitutional or invalid. Section 4. Publication of the Caption Hereof and Effective Date This ordinance shall be in full force and effective from and after its passage and upon the posting and/or publication, if required by law, of its caption and the City Secretary is hereby directed to implement such posting and/or publication. PASSED by the City Council of the City of Anna, Texas, this 24t" day of April, 2012. ATTESTED: AP OVE ty Secretary, Na ha Wiiison a- r, Da6w7k. Driskell ORD. 581-2012 Qualifications; mirgency 919naq#nent Coordinator Page 4 of 6 04-24-12 THE CITY OF AiAtia AGENDA ITEM: Item No. 5.c. City Council Agenda Staff Report Meeting Date: 5/28/2019 Approve a Resolution approving a special event permit application by Kevin Hall, representative for the Greater Anna Chamber of Commerce regarding the "July 4th Fire Works Show" at the Middle School on July4th, 2019 (Maurice Schwanke) SUMMARY: The City has received a special event permit application for a 4th of July fireworks display to be held at the Middle School facility located at 1201 Powell Pkwy at the northwest corner of the football stadium. GACC is working with the Anna Fire Department and Anna Police Department in regard to public safety and the directing of traffic and pedestrians in and around the Middle School facility. Insurances from GACC and the firework company have been provided to the City and are attached. A site plan and an event exit plan are also included. The Park Board recommended approval of the event at their meeting May 20, 2019. STAFF RECOMMENDATION: Approval of the Resolution approving the Special Event Agreement. ATTACHMENTS: Description Upload Date Type Resolution 5/22/2019 Resolution Exhibit 1 - Special Event Agreement 5/22/2019 Exhibit Site Plan 5/22/2019 Exhibit Circulation Plan 5/22/2019 Exhibit Anna Chamber Certificate of Insurance 5/22/2019 Exhibit Fireworks company Certificate of Insurance 5/22/2019 Exhibit CITY OF ANNA, TEXAS RESOLUTION NO. RESOLUTION REGARDING THE APPROVAL OF A SPECIAL EVENT PERMIT AND AUTHORITY TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF ANNA AND THE GREATER ANNA CHAMBER OF COMMERCE FOR 41" of JULY FIREWORK DISPLAY AT ANNA HIGH SCHOOL WHEREAS, the Greater Anna Chamber of Commerce (the "GACC") has submitted a Special Event Permit application to conduct a 4T" of July Fireworks Display on Thursday, July 4th; and WHEREAS, according to Anna City Code of Ordinances, Part II, Article 47, the City shall enter into a Special Event Agreement (the "Agreement) incorporating the terms and conditions of said permit; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. The City Council hereby approves the Special Event Permit and authorizes the City Manager to execute and sign the Special Event Agreement attached hereto as Exhibit 1. PASSED by the City Council of the City of Anna, Texas, on this 28t", day of May, 2019. ATTEST: APPROVED: City Secretary, Carrie L Smith Mayor, Nate Pike AGREEMENT This Agreement (the "Agreement") is made by and between the City of Anna, Texas ("City"), and the Greater Anna Chamber of Commerce ("GACC") and is entered into on this 281h day of May 2019. Section 1. Summary A Fireworks Display to be held inside the City's corporate limits at the Anna Middle School on July 4th, 2019, in accordance with the provisions of this Agreement. Section 2. Definitions Meanings. For purposes of this Agreement, the following meanings shall apply: City shall mean the City of Anna, Texas. GACC shall mean the Greater Anna Chamber of Commerce, Incorporated. Fireworks Display shall mean a pyrotechnics display —properly and timely permitted by the Fire Marshal under The Anna City Code Part II, Article 21, Section 4.04 (or other applicable provisions) —to be held inside the City's corporate limits on July 4, 2019 for the purpose of public entertainment and for the purposes stated in the resolution adopted by the City approving of this Agreement. Section 3. General Requirements The Fireworks Display must be held within the City's corporate limits at a location approved by the Fire Marshal. The Fireworks Display must be open to the public without any charge. In written advertisements publicizing the Fireworks Display, the GACC will include the following language: "This Fireworks Display is specially permitted under the Anna City Code Part II, Article 21, Section 4.04. Possession of or use of fireworks within City limits and within 5,000 feet of City limits without a written permit granted by the Fire Marshal is a violation of law carrying fines for violations of up to $2,000." Section 4. Licenses and Permits The GACC shall obtain and pay for any and all permits, licenses, disposal fees, or any other costs required for the Fireworks Display and to fulfill this Agreement. The GACC must comply with all federal and state laws, and local ordinances while organizing and participating in the Fireworks Display. Section 5. Independent Contractor Status/ Liability/ Indemnity It is expressly understood and agreed that the City has no right of control, supervision, or direction over any work performed by the GACC relating in any way to the GACC's undertaking, promoting, operating, and performance of any other activity related to the Fireworks Display including but not limited to its employees or its subcontractors, nor does the City have any control, supervision or direction of the means, methods, sequences, procedures, and techniques utilized to conduct the Fireworks Display. There shall be no joint control over the Fireworks Display. The GACC agrees to fully defend, indemnify and hold harmless the City from any claim, proceeding, cause of action, judgment, penalty, or any other cost or expense arising or growing out of, associated or in connection with the Fireworks Display. The indemnification includes, but is not limited to, attorney fees incurred by the City in defending itself or in enforcing this Agreement. By entering into this Agreement, GACC waives all rights and remedies in law or in equity except to seek enforcement of specific performance of the obligations under this Agreement. This provision is not intended to and does not waive any of the City's governmental immunities, including immunity from suit and liability. It is expressly understood and agreed that any participation in the presentation of or conducting of the Fireworks Display by any City Official or City employee is not authorized by the City and shall not be authorized by the City, unless such authorization is by written agreement, duly adopted by the City. THE GACC's DUTIES TO DEFEND, INDEMNIFY, AND HOLD HARMLESS THE CITY EXPRESSLY APPLY EVEN IF A CLAIM, PROCEEDING, CAUSE OF ACTION, JUDGMENT, PENALTY, OR ANY OTHER COST OR EXPENSE ARISING OR GROWING OUT OF, OR ASSOCIATED IN ANY WAY WITH THE FIREWORKS DISPLAY IS CAUSED OR ALLEGED TO BE CAUSED IN WHOLE OR IN PART BY THE NEGLIGENCE OF ANY CITY OFFICIAL OR EMPLOYEE. THE OBLIGATIONS UNDER THIS SECTION 5 OF THIS AGREEMENT SHALL SURVIVE ANY TERMINATION OF THIS AGREEMENT. Section 6. Insurance GACC shall procure and maintain for the duration of the contract insurance to cover claims for injuries to persons or damages to property, which may arise from or in conjunction with the presentation of or conducting of the Fireworks Display or in any way related to the GACC's undertakings performed in connection with the Fireworks Display, including but not limited to coverage for GACC, its agents, representatives, employees, subcontractors, volunteers, and other participants. The form, coverage and limits of such insurance, together with the underwriter thereof in each case, must be acceptable to the City and the Fire Marshal but regardless of such acceptance it shall be the responsibility of the GACC to maintain adequate insurance coverage at all times, and to require that each contractor, vendor, or other participant in the Fireworks Display does likewise. Failure of the GACC to maintain adequate coverage shall not relieve the GACC of any contractual responsibility or obligation. Each policy shall name the City as an additional insured and provide that there will be no alteration or modification which reduces coverage in any way prior to 30 days written notice being given to the City. A copy of each policy, or at the City's discretion, a certificate of insurance, shall be filed by GACC with the City Secretary. Proof of adequate coverage must be provided to the City as soon as practicable after this Agreement becomes effective, and GACC is encouraged to discuss the limits and types of coverage that will be acceptable to the City and Fire Marshal before submitting such proof to the City to reduce the potential that the City or Fire Marshal rejects same as insufficient. Section 7. Amendment This Agreement may not be amended except pursuant to a written instrument signed by both parties. Section 8. Notice Notice as required by this Agreement shall be in writing delivered to the parties via U.S. certified mail, return receipt requested, at the addresses listed below: City of Anna Jim Proce, City Manager City of Anna 111 N. Powell Parkway Anna, Texas 75409 GACC Kevin Hall, Executive Director 312 N Powell Pkwy Anna, Texas 75409 Each party shall notify the other in writing within 10 days of any change in the information listed in this section. Section 9. No Waiver of Immunity; No Third -Party Beneficiaries Nothing in this Agreement waives any governmental immunity available to the City under Texas law. The provisions of this Agreement are solely for the benefit of the parties hereto and are not intended to create or grant any rights, contractual or otherwise, to any other person or entity. Section 10. Entire Agreement This Agreement represents the entire and integrated Agreement between the City and GACC and supersedes all prior negotiations, representations and/or agreements, either written or oral with respect to the Fireworks Display. Section 11. Governing Law and Venue This Agreement shall be governed by the laws of the State of Texas as to interpretation and performance. Any and all legal action necessary to enforce this Agreement shall be brought in a court of competent jurisdiction in Collin County, Texas. Section 12. Severability The provisions of this Agreement are severable. In the event that any paragraph, section, subdivision, sentence, clause, or phrase of this Agreement shall be found to be contrary to the law, or contrary to any rule or regulation having the force and effect of the law, such decisions shall not affect the remaining portions of this Agreement. Section 13. Contract Interpretation This Agreement is the result of negotiation between the parties, and shall, in the event of any dispute over the meaning or application of any portion thereof, be interpreted fairly and reasonably, and not to be more strictly construed against one party than another, regardless of which party originally drafted the section in dispute. Section 14. Force Majeure If a party is prevented or delayed from performing any of its obligation hereunder due to a natural or manmade event or condition not caused by such party and beyond such party's reasonable control, then such party's performance of those obligations shall be suspended until such time as the event or condition no longer prevents or delays performance. If any event or condition results in the creation of amounts of refuse in excess of ordinary amounts, then the parties shall discuss, but shall not be bound to conclude, terms and conditions for collection of those excess amounts. Section 15. Assignment It is understood and agreed that GACC shall not assign, sublet, or transfer any of the rights and duties under the terms of this Agreement without the prior written approval of the City. Section 16. Effective Date This Agreement shall be effective upon the date first stated herein, and performance of such Agreement shall begin as soon thereafter as practicable, or as specified herein. SIGNATURES: Greater Anna Chamber of Commerce, City of Anna, Texas Incorporated Executive Director Jim Proce, City Manager ACOR" CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) `.� 01 /30/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTANAME: Michele Salazar PHONE FAX TCI Agency Inc C o A/C No): 866-791-7134 E-MAIL 807 S Interurban St ADDRESS: macheial2texascho'ceMsurance. net INSURERS AFFORDING COVERAGE NAIC # Anna TX 75409 INSURER A : United States Liability Insurance Co INSURED INSURER B INSURER C : Greater Anna Chamber of Commerce INSURER D : 312 N Powell Pkwy Anna TX 75409 INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR D POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE � OCCUR NBP1553368C 07/01/2018 07/01/2019 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES Ea occurrence S 100,000 r I X ' X MED EXP (Any one person) $ 5,000 PERSONAL BADVINJURY $ 1,000,000 GENERAL AGGREGATE $ 1,000,000 GEN'LAGGREGATELIMITAPPLIESPER: X POLICY JET LOC PRODUCTS - COMP/OP AGG S EPLI $ 1,000,000 AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS F F - COMBINED SINGLE LIMIT Ea accident S BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident S S UMBRELLA LIAB EXCESS LIAB HCLAIMS-MADE OCCUR r I r I 111 EACH OCCURRENCE $ AGGREGATE $ DED I I RETENTION $ S WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICE/MEMBER EXCLUDED? ❑ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A WC STATU- OTH- 'MY LIMITS ER E.L EACH ACCIDENT S E.L. DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT S F F_ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Anna ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 776 REPRESENTATIVEAnna 7j'), TX 75409 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD '`�C� D® CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 2/27/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER The Partners Group Ltd 11225 SE 6th St. Suite 110 Bellevue WA 98004 CONTACT Janet Nau NAME: PAHONro Ext. (877)455-5640 AIC No: (425)455-6727 E-MAIL nau@t r com ADDRESS: pg p INSURER(S) AFFORDING COVERAGE NAIC # INSURERA:T.H.E. Insurance Company 12866 INSURED Illumination Fireworks, LLC 1605 Crescent Circle Ste 200 Carrollton TX 75006 INSURERB:Texas Mutual Iris Co 22945 INSURERC: INSURER D: INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER:19-20 GL AL XS WC AL/XS REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A CLAIMS -MADE �X OCCUR AGE To PREM SES Ea oNcurrD ence $ 100,000 MED EXP (Any one person) $ Excluded CPP010400605 3/1/2019 3/1/2020 PERSONAL & ADV INJURY $ 1 , 000 , 000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 10 , 000 , 000 POLICY ❑ PRO ❑ LOC JECT X PRODUCTS - COMP/OP AGG $ 2 , 000 , 000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ 1 , 000 , 000 BODILY INJURY (Per person) $ A ANY AUTO ALL OWNED X SCHEDULED AUTOS AUTOS CPP010400605 3/1/2019 3/1/2020 BODILY INJURY (Per accident) $ X DAMAGE Pe accident) PROPERTY $ HIRED AUTOS X NON -OWNED AUTOS UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 9,000,000 X AGGREGATE $ 9,000,000 A EXCESS LIAB CLAIMS -MADE DED RETENTION$ $ GL ONLY ELP001156405 3/1/2019 3/1/2020 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN X PER OTH- STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 500,000 B OFFICER/MEMBER EXCLUDED? ❑ (Mandatory in NH) N / A 0002022191 10/13/2018 10/13/2019 E.L. DISEASE - EA EMPLOYE $ 500,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 500,000 A Excess - Auto ELP001299700 3/1/2019 3/1/2020 Each Occurrence 4,000,000 Aggregate 4,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Evidence of Insurance Only CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE *Evidence Of Insurance* THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN To Whom It May Concern ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Jordan Stair/CCRUDE —)- ACORD 25 (2014/01) INS025 (201401) © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD THE CITY OF Minna AGENDA ITEM: Item No. 6. City Council Agenda Staff Report Meeting Date: 5/28/2019 Briefing/Discussion regarding the FY 2020 General Fund Prelimininary Revenue Estimates. (Dana Thornhill) SUMMARY: Staff will review the FY 2020 preliminary General Fund revenue estimates. STAFF RECOMMENDATION: No action by Council is required at this time. THE CITY OF AiAtia AGENDA ITEM: Item No. 7. City Council Agenda Staff Report Meeting Date: 5/28/2019 Briefing/Discussion regarding the FY 2019 and FY 2020 Administrative, Planning, Parks & Streets Budgets (Dana Thornhill) SUMMARY: Staff will review the following preliminary budgets with the City Council: Administrative Budgets: • City Council • City Manager's • City Secretary • Finance • General Administration Additional Budgets: • Planning • Parks • Streets STAFF RECOMMENDATION: These are preliminary budget proposals. Any feedback or comments are welcome. THE CITY OF AiAtia AGENDA ITEM: Item No. 8. City Council Agenda Staff Report Meeting Date: 5/28/2019 Consider/Discuss/Action on a Resolution Approving the City of Anna Strategic Plan 2019-2024- 2034 (Ryan Henderson) SUMMARY: The City of Anna Strategic Plan: 2019-2024-2034 was developed through a collaborative effort amongst the City Council and City Management through the consulting guidance of Sumek Associates. The Strategic Plan includes the City's Mission Statement, Vision Statement, Core Values, and Goals for achieving success. The 2019-2024-2034 City of Anna Strategic Plan represents action; definitive goals with deliverables, guided by a mission statement and born from a vision of what we, the City Council representing the neighbors of the City of Anna, and the community builders serving as public stewards, will have this City become. Adopting the Strategic Plan was identified as a high priority for management under Goal 4: Having a High Performing, Professional City from the City of Anna Strategic Plan 2019-2024-2034. STAFF RECOMMENDATION: Approval of a Resolution approving the City of Anna Strategic Plan: 2019-2024-2034. ATTACHMENTS: Description Upload Date Type Resolution Approving City of Anna Strategic Plan: 2019- 5/21/2019 Staff Report 2024-2034 Exhibit: City of Anna Strategic Plan: 2019-2024-2034 5/22/2019 Staff Report CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS ADOPTING THE 2019-2024- 2034 STRATEGIC PLAN WHEREAS, the City Council of the City of Anna, Texas ("City Council") working together through a collaborative process, has developed a Strategic Plan that includes a Mission Statement, a Vision Statement, Core Values, Strategic Goals, Actions, and Deliverables; and WHEREAS, the Strategic Plan is a working document that provides guidance to the City Council and Staff when making budgetary and operational decisions; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS: Section 1. Recitals Incorporated The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. Strategic Plan Adopted The City Council hereby adopts the 2019-2024-2034 Strategic Plan attached hereto as Exhibit 1, and incorporated herein the Mission Statement, Vision Statement, Core Values, Strategic Goals, Actions, and Deliverables of the Strategic Plan. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 28' day of May 2019. ATTEST: APPROVED: City Secretary, Carrie Smith Mayor, Nate Pike STRATEGIC PLAN 2019 =w* 2024 �* 2034 THE CITY OF Anna, Texas December 2018 oilLyle Sumek Associates, Inc. Phone: (386) 246-6250 9 Flagship Court Fax: (386) 246-6252 Palm Coast, FL 32137 E-mail: sumekassoc@gmail.com Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Table of Contents Strategic Planning for the City of Anna 1 Anna Vision 2034 3 Anna City Government: Our Mission 9 Anna City Government: Core Beliefs 14 City of Anna Plan 2019 — 2024 19 City of Anna Action Agenda 2019 35 This report and all related materials are copyrighted. This report may be duplicated for distribution to appropriate parties as needed. No unauthorized duplication is allowed, including for use in training within your organization or for consulting purposes outside your organization. All requests for duplication must be submitted in writing. Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas "Ik MA, W, CITY OF ANNA Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Strategic Planning Model for the City of Anna Value -based principles that describe the preferred VISION Have Arrived" Destination "You future in 15 years Strategic goals that focus outcome -base Man PLANobjectives and potential actions for 5 "The Right Route„ years Focus for one year — a work program: policy agenda for Mayor and Council, EXECUTIONItinerary "The management agenda for staff; major Right Direction" projects Principles that define the responsibility of city government and frame the Vehicle primary services — core service MISSION "The Right Bus" businesses Personal values that define Fuel CORE BELIEFS performance standards and "The Right People" expectations for employees Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Gl►1�m VISION 2034 Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Anna Vision 2034 ANNA 2034 is a COMMUNITY OF FAMILIES (l) that is SAFE (2) and BEAUTIFUL (3). ANNA 2034 has a VIBRANT DOWNTOWN (4)9 GREAT HOUSING OPPORTUNITIES (5) 1 ,„ DYNAMIC BUSINESS COMMUNITY (6). ANNA 2034 is a FUN COMMUNITY FOR ALL (7) and has CONVENIENT MOBILITY OPTIONS (8). THE PREMIER COMMUNITY IN COLLIN COUNTY! Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 4 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Means 1 2 3 4 5 I Anna Vision 2034 PRINCIPLE 1 PRINCIPLE 2 COMMUNITY OF FAMILIES SAFE COMMUNITY Means Top quality schools and educational programs working in 1. Police involved in and knowing the community partnership with the City and contributing to the Anna 2. Low crime rate community 3. Effective recruitment and retention for public safety Sense of community — neighbors taking pride in and staffing —Police and Fire contributing to our Anna community 4. Effective emergency management preparation, response, Sense of personal safety and recovery Strong community events and festivals that bring 5. Neighbors feeling safe and being safe neighbors together 6. Timely emergency medical response Strong community organizations and institutions 7. Police presence in every neighborhood partnering with the City and each other for a better Anna g. Timely and appropriate response to both emergency and community non -emergency calls for service Opportunities and facilities for family celebrations 9. People feeling safe anywhere and any time in Anna Youth sports opportunities Safe schools Life cycle family housing10. for all generations 11. Using volunteers for community safety 12. Proactive policing throughout the community Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 5 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Means 1 2 3 4 5 6 7. 8. 9. 10. PRINCIPLE 3 BEAUTIFUL COMMUNITY Design standards that promote beautiful and enduring buildings and commercial areas Well -designed, attractive streetscapes and medians on major highway corridors Attractive gateways with unique and distinctive entrance signs/monument for Anna Well -designed, well -maintained City facilities, buildings, parks and trails with distinctive signage Preserved some natural areas/open space through the community Well -maintained, attractive neighborhoods and single- family homes complying with City codes and ordinances Attractive and high standard for neighborhood entrances Clean community without litter or trash Mature trees planted throughout the community Standardized, well -maintained neighborhood fences and wails PRINCIPLE 4 VIBRANT DOWNTOWN 10- Means 1. Successful retail businesses — small niche and locally owned 2. Variety of restaurants — national and local 3. Activities for evening, weekends, and daytime 4. Civic Center serving as a community focal point and destination 5. Music businesses and venues 6. Open community space available for community events and festivals 7. Easy access with convenient parking 8. Adult activities and opportunities — evening and weekends 9. Effective wayfinding signage system 10. Walkable and pedestrian -friendly Downtown Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 6 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas PRINCIPLE 5 GREAT HOUSING OPPORTUNITIES Means 1. Strong code enforcement/compliance protecting and enhancing the appearance, protecting property values and supporting neighborhood integrity 2. Well -maintained neighborhood streets and infrastructure 3. Safe neighborhoods and routes to schools 4. Access to trails connecting neighborhoods and community destinations 5. Parks and playgrounds accessible to neighborhoods 6. Residential neighborhoods with amenities 7. Well-built and well -maintained housing stock with distinctive character 8. Diverse housing choices for all family generations: small lots, townhomes, estate homes, "ranchette", apartments, mixed -use development 9. Housing developments designed to create a sense of place — a neighborhood community 10. Safe, well -designed, well -maintained multi -family and single-family rental housing 11. Well -designed, high quality multi -family, townhome and single-family developments 12. High percentage homeownership in single, family subdivisions PRINCIPLE 6 DYNAMIC BUSINESS COMMUNITY Means 1. Attractive commercial centers with well -designed and well -maintained landscaping 2. Ability of neighbors to work in Anna 3. Range of quality restaurants for family dining and celebrations 4. Sustainable medical and healthcare businesses, facilities and services 5. Sustainable Business Park developed with technology related businesses and major diverse industries 6. Collin Community College or other higher education institutions campus focusing on technology 7. Professional services available in Anna 8. Amateur sports destination — sports fields and supporting hotels 9. Banks and financial institutions 10. State-of-the-art information technology infrastructure for businesses and homes 11. Employment Corridor with a variety of light industries and major office development Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 7 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas 00- Means 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. PRINCIPLE 7 FUN COMMUNITY FOR ALL Multi -purpose entertainment centers Top quality public library/community resources/learning center serving as a community information center and providing a variety of programs Adequate athletic fields for recreation, competition, and tournaments Variety of specialty parks responsive to community needs/desires [Splash Pad, Dog Park, Festival Site, etc.] Community/Recreation Center with programming and classroom spaces Range of recreational programming for all family generations Distillery/brewery Indoor youth sports facility Movie theater complex Senior programs and services Well -designed, well -maintained parks and playgrounds accessible to all PRINCIPLE 8 CONVENIENT MOBILITY Means 1. Well -designed, well -maintained City streets 2. Wayfinding signage throughout our community 3. Well -designed, well -maintained, and safe City trails 4. Roads connected for easy movement by automobiles in Anna 5. East -west travel options 6. Pedestrian -friendly neighborhoods and school routes with safe crosswalks 7. Safe, well -designed sidewalks 8. North -south travel options 9. Bike lanes and trails connecting neighborhoods and community destinations 10. Planning for and accommodating mobility trends — shared vehicles, autonomous vehicles, scooters, etc. Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 8 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas ANNA CITY GOVERNMENT: OUR MISSION Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Anna City Government Our Mission The Mission of the ANNA CITY GOVERNMENT is to provide EXCEPTIONAL CITY SERVICES AND FACILITIES (l) in a FINANCIALLY RESPONSIBLE (2) OA NEIGHBOR -FOCUSED WAY (3) through a HIGH PERFORMING, PROFESSIONAL CITY TEAM (4) that provides results in adding VALUE TO NEIGHBORS' LIVES �5�. Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 10 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Anna City Government Our Mission PRINCIPLE 1 PRINCIPLE 2 EXCEPTIONAL CITY SERVICES AND FACILITIES ► Means l . Planning for future City services to accommodate growth 2. Defining the City services and service priorities 3. Listening to the community — distinguishing "needs" from "wants" 4. Anticipating future service needs from the community 5. Developing Department service and master plans for today and tomorrow 6. Providing services and addressing issues in a proactive manner 7. Having national and state accreditation for departments, service rating and national awards/recognition 8. Streaming, simplifying, and integrating processes for timely and convenient City services FINANCIALLY RESPONSIBLE ► Means l . Having responsible tax rate for the long term 2. Delivering City services in a cost-effective and efficient manner, including contracting for service delivery 3. Developing financial forecasting models and multi -year financial planning 4. Leveraging City resources through grants and partnerships 5. Diversifying and expanding revenue options for City government 6. Developing and using a capital improvement process and community investment plan 7. Having competitive compensation based upon merit and performance 8. Having adequate funding and resources for defined City services and service levels 9. Having financial transparency Copyright C 2018: Lyle Sumek Associates, Inc. Project 181203 11 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas PRINCIPLE 3 NEIGHBOR -FOCUSED 10- Means 1. Having City managers and employees empowered to solve problems and to make decisions 2. Demonstrating caring and compassion for the individual 3. Providing a timely acknowledgement and then a planned, appropriate response to an inquiry or request for service 4. Listening to and understanding the individual's needs and issues 5. Seeking and using feedback from the community and the individual 6. Having a sense of stability and clarity of direction for developers and businesses 7. Looking for ways to say "yes" 8. Looking for ways to solve problems and address issues/concerns 9. Acting in and presenting a professional image 10. Having "customer" friendly City buildings, offices, and facilities 11. Measuring the customers' outcomes 12. Taking ownership and being responsible for services and actions 13. When "no" is the answer, taking time to explain the decisions and actions PRINCIPLE 4 HIGH PERFORMING, PROFESSIONAL CITY TEAM 00- Means 1. Working as a CITY TEAM — Mayor -City Council and City management -staff 2. Providing timely implementation of Mayor -City Council directions and decisions 3. Acting with highest level of integrity and transparency 4. Developing and using a strategic planning process with Vision, Goals, and Annual Work Program 5. Defining and achieving goals and performance standards/expectations 6. Having a professional City organization operating with the highest ethical standards 7. Being responsible and accountable for actions, decisions, and results 8. Acting with a sense of urgency 9. Becoming an "Employer of Choice" 10. Becoming active in professional organizations 11. Being an "ambassador" for the City and community 12. Having open, direct and timely communications Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 12 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas PRINCIPLE 5 VALUE TO NEIGHBORS' LIVES Means 1. Planning for and managing growth 2. Maintaining a safe community 3. Engaging the community in the City governance and planning process 4. Investing in future City facilities and infrastructure that support growth 5. Having effective communications with the community using a variety of methodologies 6. Having transparent City processes and information 7. Enforcing and seeking compliance with City codes, ordinances, and regulations to protect the community and property values 8. Having neighbors taking pride in saying: "I live in Anna" Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 13 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas ANNA CITY GOVERNMENT: CORE VALUES Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 14 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Anna City Government Core Values ANNA TEAM C,,A.R,E,S. C = CREATIVE A =ACTION E = EXCELLENCE S = SERVE Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 15 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Cote Beliefs — Definition VALUE VALUE TEAM CREATIVE Means 1. Participate actively on the team 2. Know and practice your role and responsibilities 3. Communicate in an open, direct, and timely manner 4. Keep others informed — avoid surprises and last minute communications 5. Represent the City in a positive manner 6. Be an active listener 7. Recognize the contributions of other team members 8. Celebrate team successes — City or work unit Means l . Know "Best Practices" and evaluate their application to Anna 2. Look for ways to continuously improve services, processes, and daily operations 3. Challenge the "status quo" — avoid "we have always done it this way" 4. Look for ways to become more efficient and to reduce the cost of service delivery 5. Keep the "big picture" in mind — be open to new ideas 6. Look for ways to maximize productivity with available resources — be resourceful 7. Anticipate issues and opportunities 8. Learn from setbacks and failures Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 16 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Means 1 2 3 4 5 6 7 8 VALUE ACTION Means VALUE RESPONSIBILITY Provide a timely acknowledgement and response 1. Deliver on your promises and commitments Complete the task on time and within the budget 2. Act with honesty and integrity Measure your performance outcomes and use to improve 3. Be accountable for your actions, decisions, and the results performance 4. Act in a professional manner Do the right job right the first time 5. Take ownership of the task Provide a 24 hour response to an inquiry 6. If you say that you will do it, do it Anticipate and look for solutions of problems 7. Dress in a professional manner Take the initiative 8. Have a positive, can do attitude Act with a sense of urgency Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 17 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas VALUE EXCELLENCE 10Means 1. Develop your knowledge and skillsets 2. Seek training and professional development activities 3. Develop work plans based upon the Strategic and Master plans 4. Define goals and performance standard 5. Deliver results beyond expectations — go the extra mile 6. Exceed expectations 7. Develop plans for personal improvement 8. Showcase performance excellence and achievements VALUE SERVE Means 1. Listen to our neighbor striving to understand their concerns our issues 2. Look for ways to say "yes" and help our 3. If "no" is the answer, take time to explain you decisions and actions 4. Be engaged and present in the community 5. Have passion for public service and your job 6. Provide a timely follow-up 7. Be courteous and polite 8. Act with caring and compassion for your neighbor Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 18 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 19 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas City of Anna Goalsfor 2024 GROWING ANNA ECONOMY SUSTAINABLE ANNA COMMUNITY THROUGH PLANNED, MANAGED GROWTH ANNA - A GREAT PLACE TO LIVE HIGH PERFORMING, PROFESSIONAL CITY Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 20 Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Mmw Growing Anna Economy OBJECTIVES 1. Have an effective economic development organization that markets Anna, finds prospects, and closes the deal 2. Expand the commercial tax base 3. More jobs for neighbors 4. Develop Wal-Mart outparcels with viable businesses 5. Have a buildout Business Park 6. Have expanded medical and healthcare services, including Clinic and Outpatient Surgical Center(s) 7. Expand retail businesses VALUE TO NEIGHBORS 1. Jobs for neighbors 2. Ability to work near home — more free personal and family time 3. Anna — reputation as "business friendly" 4. Protection of property values 5. Creating a "sense of business place" 6. Convenience for eating and shopping Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 21 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas 1. 2. 3. 4. 5. 6. 7. 8. SHORT TERM CHALLENGES AND OPPORTUNITIES Working with Four Corner development and U.S. 75 corridor Ineffective economic development operations and activities Working with Chief Partners Finding tenants for the Business Park Closing the "deal" and following through on letters of intent Partnering with the business community and community organizations for economic expansion Tapping the potential medical and healthcare business development Getting Anna on the "radar screens" of restaurants and retail businesses LONG TERM CHALLENGES AND OPPORTUNITIES 1. Land available for business development 2. Defining the role of City government in economic development 3. Funding for economic development 4. Competition from nearby communities for businesses 5. Developing sport tourism and facilities Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 22 Strategic Plan: 2019 - 2024 - 2034/Mayor and City Council/Anna, Texas POLICY ACTIONS 2019 MANAGEMENT IN PROGRESS 2019 1. City Economic Development Strategic Top Priority 1. Online Real Estate Inventory Plan 2. Economic Development Website 2. Wal-Mart Outparcel Development Top Priority 3. Development Forum 3. Highway 455/U.S. 75 Corner Top Priority Development 4. Medical Campus Development Top Priority ON THE HORIZON 2020 — 2024 5. Business Park Development High Priority 6. Project Ranch Retail Development 1. Economic Incentives: Review, Direction, and Funding 2. Weekend Destination Plan: "Best Practices", Report, Direction, and Funding 3. Sports Tourism Strategy: Goals, "Best Practices" MANAGEMENT ACTIONS 2019 Development and Direction 1. Holiday Inn Express Development _ High Priority 4. City Economic Marketing Program: Direction and Funding 2. Chamber of Commerce Performance 5. Project Movie Theater Agreement 6. Community Destination Plan/Strategy 3. First Business Appreciation Event 7. Warehouse/Distribution Center Attraction: Goals, Direction, and City Actions 8. Collin Community College Campus Development: Goals, Direction, and City Actions 9. City Brand/Identify: Report, Direction, and Funding 10. Project Sports Complex 11. Trade Show Strategy: Direction and Funding Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 23 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Goal 2 Sustainable Anna Community Through Planned, Managed Growth OBJECTIVES 1. Manage residential growth 2. Have growth paying for growth 3. Develop and use City infrastructure master plans to support growth 4. Have buildings and homes complying with City codes and development regulations 5. Develop Downtown Anna — a community destination 6. Have new buildings and homes that are attractive and using the appropriate building materials and meeting City's architectural standards 7. Develop City infrastructure to support a growing community 8. Have a range of housing choice available in Anna VALUE TO NEIGHBORS 1. Quality housing choices 2. Anna with a real Downtown — a destination for our community and our guests 3. Protection of property values 4. City planning for and investing in future infrastructure 5. Easy connectivity and mobility within Anna and to metro area 6. Pride in a beautiful community 7. Clean and attractive community 8. Defining "sustainability" and how it applies to Anna 9. Developing/redeveloping Anna downtown into a "true" downtown 10. Managing and support growth Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 24 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Changing the tax base balance between residential growth and business growth — 90/10 to 70/30 2. Ongoing, improved communications with community and the region — showcase of our community 3. Relationship with School District and developing effective, collaborating relationship 4. Diversifying housing options within Anna 5. Developing/redeveloping Anna downtown into a "true" downtown 6. Having new developments adding value to the community 7. Increasing convenience of neighbors LONG TERM CHALLENGES AND OPPORTUNITIES l . Managing and support growth 2. Funding for roads and highways 3. Expanding east -west connectivity within Anna 4. Working with ISD on location of new schools and the supporting infrastructure 5. Assuring adequate and quality water supply for the future 6. Defining "sustainability" and how it applies to Anna 7. Funding for City facilities and infrastructure to support growth 8. Working with TxDOT 9. Creating a sense of "neighborhood" 10. Potential future economic recession impacting residential and commercial development 11. Developing state-of-the-art information technology infrastructure 12. Attracting regional neighbors to our Anna Downtown 13. Irresponsible property owners who are not investing the maintenance or upgrade of their properties Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 25 Strategic Plan: 2019 - 2024 - 2034/Mayor and City Council/Anna, Texas POLICY ACTIONS 2019 MANAGEMENT IN PROGRESS 2019 1. Zoning Ordinance/Map: Short -Term Actions I Top Priority 1. Micro Paver Street Audit 2. TIRZ for Downtown: Direction Top Priority 2. GIS Mapping: Software Upgrade 3. Comprehensive Plan: Development High Priority 3. 2019 TA Set -Aside Sidewalks: Application 4. City Strategy for Downtown I High Priority 4. Bluebeam Digital Plan: Review 5. Downtown Master Development p - g , iority� High Pr - 5. 6. Wastewater Permit Renewal Water Modeling System Upgrade 6. Wayfinding Signagelan: MAJOR PROJECTS 2019 MANAGEMENT ACTIONS 2019 1. Village of Hurricane Creek Infrastructure Top Priority 1. 2. Foster Crossing Water Line Projects Wastewater Treatment Plant Upgrades Improvements 3. Rosamond Parkway 2. SH 5 Utility Relocation Project: Planning High PriorityJ 4. Grayson Pump Station 3. City -Owned Land Inventory: Direction on High Priority 5. Municipal Complex Utility Relocation Sale or Use 6. Hackberry Road: ROW Acquisition 4. Development/Building Review: Evaluation High Priority 7. Hackberry Elevated Storage Tank: Logo Painting and and Process Improvements Lighting 5. Impact Fee Resolution 8. Ferguson Parkway 6. Inspection Services Performance Assessment 9. Taylor Road Reconstruction and Direction 10. TxDOT Traffic Signals 7. I & I Assessment Report and Direction 11. Hurricane Creek Regional Sewer 8. Street Audit/Condition Assessment: Report and Recommendations Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 26 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas ON THE HORIZON 2020 — 2024 1. Foster Crossing Water Line Project 2. Hackberry Lane Reconstruction Project 3. Ferguson Parkway: ROW Acquisition 4. Rosamond Parkway: Design, Funding 5. Architectural Standards: Direction (including Residential Design Manual) 6. Water Board Membership: Direction 7. Municipal Separate Storm Sewer System (MS4) Permit and Funding Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 27 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Goal 3 Anna — A Great Place to Live OBJECTIVES 1. Develop a new City Library 2. Increase the number of "family -oriented" restaurants 3. Develop a major Community/Recreation Center 4. Maintain a safe community — people feeling safe and secure 5. Increase the number of sports/athletic fields 6. Expand community festivals and events with a feeling of community pride 7. Have strong partnerships among the City, the schools, and community organizations 8. Increase the number of retail businesses 9. Have attractive gateways and entrances that are distinctive for Anna VALUE TO NEIGHBORS 1. Convenience — no need to leave Anna to shop or eat 2. Feeling safe and secure 3. Leisure activities for all within Anna 4. Easily access parks with a variety of venues 5. Recreational and leisure choices within Anna 6. Support for a health and active lifestyle 7. More reasons to stay living in Anna Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 28 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas SHORT TERM CHALLENGES AND OPPORTUNITIES l . Funding for new recreational facilities development 2. Need for a Library/Community/Learning Resource Center 3. Creating a more attractive, beautiful community 4. Developing and funding athletic fields — recreational uses, competition, and tournaments 5. Lack of retail stores — must shop outside of Anna 6. Lack of family -oriented restaurants in Anna 7. Distinguishing between community "wants" and "needs" 8. Funding for the operations and maintenance of recreational facilities and parks 9. Competition between recreational and competitive sports for fields and practice space LONG TERM CHALLENGES AND OPPORTUNITIES 1. Promoting intergenerational activities and programming 2. Defining the City's role and funding for community events and festivals 3. Expanding community policing activities — involving the community to create a safe Anna community 4. Changing recreational and leisure time trends 5. Neighborhood parks with minimal amenities 6. Developing and funding trails within Anna and connecting to community destinations 7. Working with community organizations and the faith community to create a better Anna community 8. Increasing demands for trails linking community destinations Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 29 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas POLICY ACTIONS 2019 1. Code Enforcement/Compliance Performance Audit and Improvements 2. Parks and Trails Master Plan Development 3. Community Center: Direction 4. Library/Community Resource/Learning Center: Direction 5. Youth Sports: Direction MANAGEMENT ACTIONS 2019 1. Anna ISD: Direction 2. Green Ribbon Project— Median Beautification: TxDOT Review and TxDOT Construction 3. Parks and Recreation/Leisure Services Department: Direction and Funding 4. Dog Park at Natural Springs Park: Direction 5. Rental Registration 6. Crime -Free Multi -Family Housing Program MANAGEMENT IN PROGRESS 2019 High Priority 1. Police Chaplain Program High Priority MANAGEMENT IN PROGRESS 2019 1. Depot Renovation 2. Sherley Park: Update 3. Johnson Park Fence 4. Slayter Creek Park Fence Top Priority ON THE HORIZON 2020 — 2024 High Priority 1. Sherley Park Upgrade: Projects and Funding 2. Sports Field Development: Assessment, Plan Direction, and Funding Mechanism High Priority 3. Joint Use of School Facilities: Direction and Agreement 4. Community Policing Expansion: Report and Funding 5. City Beautification Plan: "Best Practices", Report, Direction, and Funding 6. Entrances/Gateway Plan: Completion 7. Indoor Sports Facility: Report, Direction and City Actions 8. Community Events/Festivals Expansion Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 30 c Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas High Performing, Professional City OBJECTIVES VALUE TO NEIGHBORS 1. Upgrade financial systems and planning processes ZD 1. Service value for taxes and fees 2. Hire, develop and retain a professional City workforce 2. Trust and confidence in City government that acts in a 3. Have open and transparent City government that is trusted highly ethical manner by the neighbors 3. Timely response for a call for service — emergency and 4. Define performance expectations/standards and have non -emergency managers and employees accountable for their behaviors 4. Customer friendly services provided with a personal touch and actions 5. Opportunities to provide feedback on services and City 5. Develop a professional City organization culture guided performance by City Core Values 6. Opportunities to become involved in the City's 6. Institutionalize strategic planning process governance process 7. Have effective ways of communicating with the 7. Reliable delivery of City services community Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 31 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas SHORT TERM CHALLENGES AND OPPORTUNITIES 1. Limited revenue options for the City 2. Engaging and communicating with the community 3. Developing modern operating systems and processes 4. Keeping up with a rapidly growing community 5. Understanding the evolving needs of neighbors — current and new 6. Dysfunctional City buildings 7. Professionalizing City government 8. Determining how to "best" communicate with the community — neighbors and businesses LONG TERM CHALLENGES AND OPPORTUNITIES 1. Actions by the Texas State Legislature impacting City finances and services, including tax cap 2. Economic uncertainty impacting future growth and City finances 3. Identifying City "best practices" and applying to the City of Anna 4. Hiring the "best" employees for the City of Anna 5. City employee compensation linked to expectations and performance standards 6. Rising cost of delivering City services 7. Emerging millennial workforce — their commitment to public service and work expectations Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 32 Strategic Plan: 2019 - 2024 - 2034/Mayor and City Council/Anna, Texas POLICY ACTIONS 2019 MANAGEMENT IN PROGRESS 2019 1. EMS Services: Direction and Funding Top Priority 1. Villages of Hurricane Agreements PID: Bond Issuance 2. City Employee Compensation: Market High Priority 2. E-Citations Upgrades Analysis, Policy, and Funding 3. HOA Meetings: Mayor and City Manager 3. Fire Staffing: Direction and Funding 4. Employee Survey Q12: Implementation 4. City Strategic Communications: Policy, 5. Teen Firefighter Summer Camp: Development Position, Plan, and Funding 6. City Codification Project 5. Neighbors Leadership Academy: 7. Fire SOP Review Development 8. Records Management System: Conversion 6. Police Staffing: Direction and Funding 9. Police Policy and Procedures: Update 10. Public Works Accreditations: Completion 11. Engine 2 Replacement MANAGEMENT ACTIONS 2019 12. Neighbor Fire Academy: Development 13. Fire Code: Modification 1. Municipal Complex Development Top Priority7 14. Fire Accreditation 2. City Organization Plan Top Priority 15. Employee Records Management Training 3. Strategic Plan Development and Top PrioriT7 16. Smart Data: Implementation Institutionalization 17. Financial Audit 4. Financial Policies, Financial Model, and Top Priority 18. Enterprise Fleet Management Replacement: Update Financial Plan with Projections 19. Remote Bank Depository: Implementation 5. Employee Training and Professional Top Priority 20. Water Smart: Implementation Development 21. Ladder Truck (Quint) Acquisition 6. Budget Calendar High Priority 22. Police Diversity Council 7. City Contracts for Services 23. Investment Policy and Strategy 8. Personnel Policies Revision (Human 24. Cash Management Policies and Processes Resources) 25. Internal Control System and Process 9. Capacity Management Operations and 26. NIMS Training and Exercise Maintenance: Direction and Funding 27. Emergency Management Protocols/NIMS Protocols Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 33 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas ON THE HORIZON 2020 — 2024 1. City Services: Inventory, Prioritization, and Funding 2. City Website Upgrade: Direction and Funding 3. City Social Media Policy: "Best Practices", Report, and Direction 4. Automated Meter Reading: Completion 5. Comprehensive Infrastructure Master Plans 6. Capital/Community Investment Plan and Funding 7. City Information Technology Infrastructure Plan and Funding 8. Departmental Performance Metrics (Outcome -Based) "Best Practices", Report with Options, Direction, and Funding 9. Stormwater Utility: Report and Direction 10. Community Survey: Report and Direction 11. Purchasing Process/Policy: Review and Direction 12. Financial Reserves Policy: Review, Revision 13. Debt Management Policy: Review, Revision Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 34 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas ACTION AGENDA 2019 Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 35 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas City of Anna Policy Agenda 2019 TOP PRIORITY City Economic Development Strategic Plan Wal-Mart Outparcels Development Highway 455/U.S. 75 Corner Development Medical Campus Development Zoning Ordinance/Map: Short -Term Actions TIRZ for Downtown: Direction EMS Services: Direction and Funding Copyright © 2018: Lyle Sumek Associates, Inc. Project 181203 36 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Comprehensive Plan: Development City Strategy for Downtown City Employee Compensation: Market Analysis, Policy, and Funding Business Park Development Code Enforcement/Compliance Performance Audit and Improvements Downtown Master Plan: Development Parks and Trails Master Plan Development Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 37 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas City of Anna Management Agenda 20-19 TOP PRIORITY Municipal Complex Development Village of Hurricane Creek: Infrastructure Improvements Anna ISD Direction City Organization Plan Strategic Plan: Development and Institutionalization Financial Policies, Financial Model, and Financial Plan with Projections Employee Training and Professional Development Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 38 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas HIGH PRIORITY SH 5 Utility Relocation Project: Planning Holiday Inn Express Development City -Owned Land Inventory: Direction on Sale or Use Development/Building Review: Evaluation and Process Improvements Green Ribbon Project — Median Beautification: TxDOT Review and TxDOT Construction Parks and Recreation/Leisure Services Department: Direction and Funding Budget Calendar Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 39 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas City of Anna Management In Progress 2019 Online Real Estate Inventory Economic Development Website Development Forum Micro Paver Street Audit GIS Mapping: Software Upgrade 2019 TA Set -Aside Sidewalks: Application Bluebeam Digital Plan: Review Wastewater Permit Renewal Water Modeling/Infrastructure Planning — System Upgrade Police Chaplain Program Villages of Hurricane Agreements PID: Bond Issuance Financial Audit Enterprise Fleet Management Replacement: Update E-Citations Upgrades HOA Meetings: Mayor and City Manager Employee Survey Q12: Implementation Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 40 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas Teen Firefighter Summer Camp: Development Remote Bank Depository: Implementation City Codification Project Cash Management Policies and Processes Smart Data: Implementation Internal Control System and Process Fire SOP Review Records Management System: Conversion Investment Policy and Strategy Police Policy and Procedures: Update Police Diversity Council Employee Records Management Training Engine 2 Replacement Water Smart: Implementation NIMS Training and Exercise Emergency Management Protocols/NIMS Protocols Public Works Accreditations: Completion Ladder Truck (Quint) Acquisition Neighbor Fire Academy: Development Fire Code: Modification Fire Accreditation Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 41 Strategic Plan: 2019 — 2024 — 2034/Mayor and City Council/Anna, Texas City of Anna Major Projects 2019 Foster Crossing Water Line Projects Wastewater Treatment Plant Upgrades Rosamond Parkway Grayson Pump Station Municipal Complex Utility Relocation Hackberry Road: ROW Acquisition Hackberry Elevated Storage Tank: Logo Painting and Lighting Ferguson Parkway Taylor Road Reconstruction TxDOT Traffic Signals Hurricane Creek Regional Sewer Slayter Creek Park Fence Johnson Park Fence Depot Renovation Sherley Park: Update Copyright 0 2018: Lyle Sumek Associates, Inc. Project 181203 42 THE CITY OF Minna AGENDA ITEM: Item No. 9. City Council Agenda Staff Report Meeting Date: 5/28/2019 Consider/Discuss/Action on a Resolution Approving the Governance Guide (Ryan Henderson) SUMMARY: During the process of the development of the City of Anna Strategic Plan: 2019-2024-2034, Lyle Sumek of Sumek Associates led a discussion with the City of Anna, City Council on the formation of a City of Anna Governance Guide; a plan of protocols on how Council can best conduct business with the City Manager and staff. The protocols were devised by City Council and then discussed in an open forum led by Lyle Sumek of Sumek Associates. Protocols listed within the City of Anna Governance Guide include: • Simple Information Requests • Research on a Topic • Neighbor Service Request • Agenda • Urgent Information • Employee Contact • Email • Representative/Liaison Though the City of Anna Governance Guide was developed during the process of the City of Anna Strategic Plan: 2019-2024-2034, staff recommends approving this document as a separate resolution from the resolution approving the strategic plan as the document will serve as a form of policy for how business is conducted between the City Council and City Staff. STAFF RECOMMENDATION: Approval of a Resolution approving the City of Anna Governance Guide. ATTACHMENTS: Description Upload Date Type Governance Guide Resolution 5/23/2019 Staff Report Exhibit 1 - Governance Guide 5/23/2019 Staff Report CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS ADOPTING THE CITY OF ANNA GOVERNANCE GUIDE WHEREAS, the City Council of the City of Anna, Texas ("City Council") working together through a collaborative process, has developed a Governance Guide that provides for certain protocols and instructions for how City Council is to work and communicate with City Staff; and WHEREAS, the City of Anna Governance Guide will serve as a guide for conduct between City Council and City Staff, allowing both parties to work together cohesively in effectuating the policy of the City Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS: Section 1. Recitals Incorporated The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. Strategic Plan Adopted The City Council hereby adopts the Governance Guide attached hereto as Exhibit 1. PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 28' day of May 2019. ATTEST: APPROVED: City Secretary, Carrie Smith Mayor, Nate Pike THE CITY OF Anna Governance Guide PROTOCOLS Protocol 1 Simple Information Requests 1. Contact City Manager, Assistant to the City Manager. 2. If unavailable, Department Director with copy to City Manager. 3. Share expectations, timeframe, method of communications Protocol 2 Research on a Topic 1. Contact City Manager and Assistant to the City Manager. 2. Discuss topics with City Manager 3. If significant time, the City Manager will take the topic to Mayor — City Council Protocol 3 Neighbor Service Request A. First Contact to Mayor and Councilmember 1. Contact City Manager or Assistant to the City Manager. 2. City Manager's Office refers request to the appropriate Department Director. 3. Share expectations on follow-up information and timeframe. 4. Share how to make request next time. B. Unsatisfactory Response to Neighbor's Request 1. Let me check into it, direct the individual to City Manager. 2. Contact the City Manager and share your information and expectations. Copyright © 2018: Lyle Sumek Associates, Inc. Protocol 4 Agenda A. Placing an Item 1. Contact another Councilmember 2. Contact Mayor 3. Meeting: Mayor — City Manager Review Agenda B. Question on Item 1. Contact City Manager/Assistant to the City Manager 2. Information goes to all Protocol 5 Urgent Information 1. City Manager gets information to Mayor/City Councilmember by text/email 2. If you desire more information, contact the City Manager or Assistant to the City Manager Protocol 6 Employee Contact A. Employee Initiated Contact with Mayor/Councilmember 1. If City employees discuss City or management -related issues, Mayor/Councilmember should contact the City Manager 2. If the employee expresses concerns regarding the City Manager, Councilmember should contact Mayor B. Council Initiated Contact with Employees 1. Be social with City staff 2. Avoid City issues or management -related issues with City staff 3. Avoid directing or questioning operations with City staff Protocol 7 Email 1. Use phone 2. Avoid "Reply All" Protocol 8 Representative/Liaison 1. Represent the City's position and adopted policy or direction 2. Avoid individual position or speculating about the Mayor and City Council's position Copyright © 2018: Lyle Sumek Associates, Inc.