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Home My WebLink AboutRes 2020-02-688 Purchase of a Brush Truck as Part of a Cost-Share Reimbursement Program Through the Texas Forest ServiceCITY OF ANNA, TEXAS RESOLUTION NO.2jQ' 2O-4 C4 -/2 K A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING FUNDING FOR THE PURCHASE OF A BRUSH TRUCK AS PART OF A COST -SHARE REIMBURSEMENT PROGRAM THROUGH THE TEXAS FOREST SERVICE. WHEREAS, the City Council of the City of Anna, Texas ("City Council") finds that the City of Anna Fire Chief — in furtherance of the Fire Department's purpose of preserving and protecting the public health and safety of the City's residents — has, after extensive research, recommended that the City authorize funding for the purchase of a Wildland Fire Suppression Unit ("Brush Truck") for fire prevention and protection services; and, WHEREAS, the City of Anna, Texas (the "City") has been advised by the Fire Chief that the purchase of the Brush Truck will be no more than $120,000 before trade-in or auction of the 2002 Brush Truck and Texas Forest Service reimbursement for the cost of the chassis up to $45,000; and, WHEREAS, the City's Financial Policy adopted on September 28, 2010 by Ordinance No. 511 -201 0 requires that all purchases exceeding $50,000 must be purchased under formal competitive sealed bidding rules or as otherwise permitted by the Texas Local Government Code under Chapters 252 and 271; and WHEREAS, Section 252.022(a)(2) of the Texas Local Government Code exempts from competitive bidding a procurement necessary to preserve or protect the public health or safety of the municipality's residents; and WHEREAS, the City's Fire Chief has advised the Council and the Council has found aI d determined that the purchase of the Brush Truck is necessary and essential to preserve the public health or safety of the City's residents; and WHEREAS, the City Attorney has advised that based on these findings competitive bidding is not required for the purchase of the Brush Truck as it falls under the exemption in Section 252.022(a)(2) of the Texas Local Government Code: NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Authorization of Funds. The City Council hereby authorizes the City Manager to execute on its behalf, subject to legal review and approval by the City Attorney, an amount not to exceed $120,000 for the purchase of a Brush Truck. RESOLUTION NO. q g PAGE 1 OF 2 Brush Truck Purchase PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 25th day of February 2020, ATTEST: City Secretary Carrie L. 0%`O II It��APPROVED: Ma Nate Pike RESOLUTION NO. �. PAGE 2 OF 2 Brush Truck Purchase Anna Fire And Rescue Inc PO BOX 776 ANNA, TX 75409 Dear Chief, TEXAS A&M FOREST SERVICE October 19, 2018 Case: 857 County: COLLIN VFDE-Doc#: 900708 Your application for grant assistance under the Rural Volunteer Fire Department Assistance Program (HB 2604) has been APPROVED. The following items are qualified for cost -share reimbursement: Item SMALL TRUCK CHASSIS This grant will expire on July 19, 2020 Our Maximum Cost -share Payment 90% of the actual cost, not to exceed $45,000.00 The attached guidelines describe your obligations under this program. Please indicate below whether you wish to accept or decline this grant, and return a signed copy to us within 14 days of receipt of this letter. Congratulations! Please contact us if you need additional information. Accept nature and Titl Decline 1196 OeOA e Date Attached: 1) Special Requirements for Departments Acquiring Chassis 2) Affidavit of Non -Collusion 3) Minimum Standards and Specifications for Firefighting Vehicles 4) Notice to Purchasers of New Fire Trucks 5) Best Practices for Working with Fire Truck Converters Texas A&M Forest Service -Forest Resource Protection 200 Technology Way, Suite 1162 College Station, Texas 77845-3424 TEL (979) 458-6505 FAX 979/845-6160 TexasFD.com TEXAS A&M FOREST SERVICE Special Requirements for Departments Acquiring CHASSIS All Fire Departments receiving cost -share funding for the purchase of a chassis must comply with the following special requirements: 1. All department personnel must be trained in the proper operation and maintenance of trucks, pumps, systems, and related equipment. Personnel training must be documented. 2. All chassis acquired under this program must be maintained in firefighting service for a period of 10 years from the reimbursement check date. If a cost -shared vehicle is sold before the end of its 10 -year service life under this program, the possessor may be required to reimburse the program for 90% of a prorated portion of the original grant amount. The possessor must notify the Texas A&M Forest Service in advance and must obtain clearance to sell or transfer a grant vehicle before the end of its 10 -year service life. 3. All vehicles must meet the minimum standards described in the attachment "Minimum Standards and Specifications for Firefighting vehicles." 4. An "Affidavit of Non -Collusion" must be completed, signed, and notarized by the Seller of a vehicle. The Fire Department must submit the completed affidavit to the Texas A&M Forest Service before a grant reimbursement may be paid. 5. The purchase of pre -owned chassis and equipment requires advance evaluation and approval by the TFS. An applicant must contact the TFS Capacity Building Department before purchasing a used chassis or used equipment. Failure to receive this special advance clearance may void your grant approval. 6. Chassis purchased, paid in full, prior to the award date are ineligible for reimbursement under this program. Responsibilities of the fire department following notice of grant approval: 1. Purchase the approved item or items. Remember to obtain advance approval for pre- owned chassis. 2. Provide the Texas A&M Forest Service with copies of all paid vendor invoices and copies of all checks or credit card statements, including the affidavit of non -collusion form. Please fax to (979) 845-6160. 3. Before a grant reimbursement can be issued a TFS agent must inspect the vehicle at the fire station. 4. Grants for firefighting vehicles will expire 9 months from the approval date. Extensions may be available upon written request. Effective 09/01/08 Revised 06/28/2019 STATE OF COUNTY OF Name Address City, State, Zip Telephone GENERAL AFFIDAVIT BEFORE NOTARY AFFIDAVIT OF NON -COLLUSION Name Address City, State, Zip Telephone VEHICLE INFORMATION Model Year Make Vehicle Identification Number Date of Sale Total Sale Price $ Seller, _, the undersigned, being the duly authorized agent of the swear that the foregoing information is true and correct to the best of my knowledge, information, and belief, and that this document correctly states the total amount oI consideration for the transfer of this vehicle. I further affirm that neither I nor the above business has been a party to any collusion with the Purchaser as to the Total Sale Price of the vehicle. I further affirm that the Total Sale Price is genuine, and is not a sham or collusive price made in the interest or on behalf of any person, and that the Seller has not directly or indirectly been induced or solicited to submit a sham Total Sale Price. Date (Signature) Title STATE OF COUNTY OF Subscribed and sworn to before me this day of Signature of Notary Public 20 My Commission Expires Minimum Standards and Specifications For Firefighting Vehicles All firefighting vehicles funded under this program must meet the following minimum standards. These standards were developed to establish broad equipment categories for funding and review, they are not intended as "bid ready" equipment specifications. Departments are strongly encouraged to add capabilities and features as required to meet local needs. WEIGHT AND BALANCE The fully loaded and equipped operating weight of the vehicle must not exceed the Gross Vehicle Weight Rating (GVWR) of the vehicle as determined by the manufacturer, nor the Gross Axle Weight Rating (GAWR) of the vehicle as determined by the manufacturer. The vehicle weight must be balanced so that the vehicle is easy to control. The vehicle center -of -gravity must be low enough to safely operate in curves and on side slopes. The vehicle must have effective brakes that can stop the vehicle without brake fade. TANKS All vehicles must have a water tank with a minimum capacity of 200 gallons. All water tanks must be baffled. All water tanks constructed of mild steel must be protected from corrosion. SMALL BRUSH TRUCK A vehicle designated as a Small Brush Truck must meet the following design minimums: 200 Gallon Water Tank 100 GPM Pump @ 100 psi Ability to draft water a minimum of 12 vertical feet Two and one-half inch pump discharge LARGE BRUSH TRUCK A vehicle designated as a Large Brush Truck must meet the following design minimums: 500 Gallon Water Tank 250 GPM Pump @ 40 psi Ability to draft water a minimum of 12 vertical feet Two and one-half inch pump discharge Minimum 22,000 pound GVWR chassis TANKER A vehicle designated as a Tanker must meet the following design minimums: 1,000 Gallon Water Tank 250 GPM Pump @ 40 psi Minimum Dump Valve of 4'/ inch (round or square) Ability to draft water a minimum of 12 vertical feet Minimum 22,000 pound GVWR chassis OTHER MINIMUM SPECIFICATIONS All slippery surfaces where personnel will step must have skid plates or abrasive surfaces to prevent personnel from slipping under wet conditions. Vehicle must have back-up alarm. Vehicle must have illuminated pump controls. Vehicle must have vehicle lighting and markings as required by law. Revised 06/28/2019 NOTICE TO PURCHASERS OF NEW FIRE TRUCKS The sale and lease of new motor vehicles in Texas is regulated by the Texas Occupations Code, Title 14, Regulation of Motor Vehicles and Transportation, Chapter 2301, Sale or Lease of Motor Vehicles. The law is administered and enforced by the Texas Department of Transportation (TXDOT). The law requires that vehicle manufacturers, converters, representatives, and franchised dealers be properly licensed and that they comply with certain standards of conduct. According to TXDOT interpretations, afranchised dealer, and only a franchised dealer, is legally allowed to sell a new fire truck in Texas. This applies whether the truck offered for sale is a manufactured vehicle or a converted vehicle. Manufactured Vehicles A fire truck that meets or exceeds the legal definition of a "fire -fighting vehicle" is considered a manufactured product and the entity that builds it is considered a "manufacturer". Manufacturers cannot sell motor vehicles directly to consumers in Texas, including municipalities, and must have at least one franchised dealer located in the state in order to maintain their license. Converted Vehicles Afire truck that does not meet the legal definition of a "fire -fighting vehicle" is considered a converted product (conversion). It is a new motor vehicle chassis that has something substantial done to it prior to being sold to an end-user. The entity that builds it is considered a "converter". Neither converters nor their representatives are allowed to sell converted vehicles directly to consumers. A new fire truck that is considered a conversion may only be sold to an end-user, including a municipality, by a Texas dealer franchised and licensed to sell the make of the chassis of the converted product. A licensed, franchised dealer must be listed as the seller or bidder of a new vehicle. This dealer must invoice the end-user for the entire purchase price of the vehicle including the conversion package, must obtain payment for the entire purchase price, and must perform the title work on the completed vehicle. WHAT SHOULD A FIRE DEPARTMENT DO? 1. Comply with the law: ➢ 2. Contact Texas Depart Determine that the manufacturer or converter of a fire truck is properly licensed to do business in Texas. ➢ Determine that the fire truck is to be sold to the end-user by a licensed franchised dealer. ment of Motor Vehicles for information: Telephone: 1-888-368-4689 Website: https://www.txdmv.gov/dealers Texas A&M Forest Service is providing this notice for educational purposes only, in an effort to promote compliance with the law. The final authority for communication, interpretation, and enforcement resides with the Texas Department of Motor Vehicles. Buyers and sellers of new fire trucks are encouraged to contact TXDOT directly for clarification and guidance. Revised 06/28/2019 Kesea rcn a n a gewt 'reea as departments that have do the vandor(sl you are eve a aeza��ea, wr��en cvnzr2 comniation date 5� �y�ng up rrc �Ke sure zne worK you re requesz�ng within the vendor's area of axnartis� aus FOREST SERVICE Rural Volunteer Fire Department Assistance Program (HB 2604) GRANT EXTENSION APPROVAL January 19, 2020 ANNA FIRE AND RESCUE INC Dear Chief: We have received your request to extend the deadline for completing the purchase of A SMALL TRUCK CHASSIS Grant. After reviewing your written justification for extension we are approving a 6 month extension from 01/19/2020 TO 07/19/2020 In order for your department to receive reimbursement under the grant program, we must receive your completed purchase documents by 7/19/2020 If the documents are not received by this revised date the grant will be cancelled. Please let us know if we can be of further assistance. Sincerely, Di,c�.a� Nw(ad.f..-(979) 458-7338 Business Associate I Capacity Building Department Rural VFD Assistance Program dnutall(aWsJamu.edu Forest Resource Protection Emergency Services Grants Unit 200 Technology Way, Suite 1162 College Station, TX 77845-3424 TeI 979-458-6505 Fax 979-845-6160