HomeMy WebLinkAboutOrd 844-2020 Ordering a General Election to be Held on May 2, 2020ORDINANCE NO. yqq _jojo
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS,
ORDERING A GENERAL ELECTION TO BE HELD ON MAY 2, 2020 FOR THE
PURPOSE OF ELECTING TWO (2) CITY COUNCIL MEMBERS AND A SPECIAL
ELECTION TO ELECT ONE (1) CITY COUNCIL MEMBER TO FILL AN UNEXPIRED
TERM OF OFFICE; DESIGNATING POLLING PLACES; ORDERING NOTICES OF
ELECTION TO BE GIVEN, AUTHORIZING EXECUTION OF JOINT ELECTION
CONTRACTS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, in accordance with the general laws and Constitution of the State of Texas
and the Charter of the City of Anna, Texas, a Municipal Officers' election is to be held on
the second Saturday in May; and
WHEREAS, it is necessary that the City Council of the City of Anna order an election to
be held on the 2nd day of May 2020, 7:00 a.m. to 7:00 p.m., for the purpose of electing
council members for Places 3, 4 and 5; and
WHEREAS, the election shall be held as a Joint Election administered by the Collin
County Elections Administrator in accordance with the provisions of the Texas Election
Code, the Charter of the City of Anna, and a Joint Election Contract with the Anna
Independent School District; and
WHEREAS, the City of Anna accepts Collin County Election Administration's use of the
ExpressVote Universal voting machines, which have been certified by the Secretary of
State in accordance with the Texas Election Code and approved by the United States
Election Assistance Commission;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS:
SECTION 1. ELECTION ORDER
An election is hereby ordered to be held by the City of Anna, Texas, on Saturday, May 2,
2020, for the purpose of electing council members for Places 3, 4 and 5. Polling locations
for the election will be determined in the Joint General and Special Election Contract
("Joint Election Contract") to be entered into with Collin County. The polling locations
shall be open between the hours of 7:00 a.m. and 7:00 p.m. the date of the election. The
election will be conducted in accordance with the Joint Election Contract, by and between
the City, and various other political subdivisions in Collin County, Texas.
SECTION 2. ELECTION NOTICE
That the City Secretary
is hereby directed to cause notice of said election to be published
at least once, not earlier than the 30th day or later than the 10th day, before election day
as provided in Section 4.003(a)(1) of the Texas Election Code; and shall be posted on
the bulletin board used for posting notices of the City Council meetings not later than the
21st day before election day. A copy of the published notice that contains the name of
the newspaper and the date of publication shall be retained as a record of such notice,
and the person posting the notice shall make a record at the time of posting stating the
date and place of posting in accordance with Texas Election Code Section 4.005.
SECTION 3. EARLY VOTING
That early voting by personal appearance by any qualified Collin County resident shall be
conducted at the Anna City Hall, 111 N. Powell Pkwy, Anna, Texas 75409, or at any of
the other Collin County Vote Center locations established by the Joint Election Contract.
Early voting by personal appearance for the May 4, 2019, election will be conducted by
the Collin County Elections Administration.
The dates and times for early voting by personal appearance are as follows:
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Monday
Tuesday
SECTION 4.
April 20, 2020
April 21, 2020
April 22, 2020
April 23, 2020
April 24, 2020
April 25, 2020
April 27, 2020
April 28, 2020
ELECTION DAY POLLING PLACE
8:00 a.m. to 5:00 p.m.
8:00 a.m. to 5:00 p.m.
8:00 a.m. to 5:00 p.m.
8:00 a.m. to 7:00 p.m.
8:00 a.m. to 5:00 p.m.
8:00 a.m. to 5:00 p.m.
7:00 a.m. to 7:00 p.m.
7:00 a.m. to 7:00 p.m.
On May 2, 2020, Election Day, the polls shall be open from 7:00 a.m. to 7:00 p.m. and
conducted at the Anna City Hall, 111 N. Powell Pkwy, Anna, Texas 75409 or at any of the
other Collin County Vote Center locations established by the Joint Election Contract.
SECTION 5. EARLY VOTING BY MAIL
That applications for early voting ballot by mail shall be mailed to: Bruce Sherbet
Elections Administrator, 2010 Redbud Blvd., Ste. 102, McKinney, Texas 75069.
Applications for early voting ballot by mail must be received no later than the close of
business on April 20, 2020.
SECTION 6. RUNOFF ELECTION
That if a run-off
election becomes necessary, the Collin County Elections Administrator
will conduct the run-off election to be held on Saturday, June 20, 2020.
CITY OF ANNA, TEXAS ORDINANCE NO. g�l "t' PAGE 2 OF 4
SECTION 7. ELECTRONIC VOTING EQUIPMENT
That in accordance with Section 123.001 of the Texas Election Code, the Expressvote
Universal voting machines approved by the Secretary of State are hereby adopted for
the election on May 2, 2020.
The City Manager is hereby authorized and directed to enter into joint election
agreements for said election with Collin County Elections Administration and other
political subdivisions and to execute such election agreements for said election.
SECTION 9. ELECTION OFFICIALS
That pursuant to the Joint Election Contract, the Collin County Elections
Administrator shall serve as Early Voting Clerk for the election. Presiding Election
Judges and Alternate Presiding Election Judges appointed to serve at said polling places
shall be those election officials furnished by Collin County Elections Administrator.
That an Early Voting Ballot Board shall be created to process early voting results in
accordance with Section 87.007 of the Texas Election Code. The Early Voting Ballot
Board shall be made up of members appointed in the manner stated in the Joint Election
Contract and the Presiding Judge and Alternate Presiding Judge of the Early Voting
Ballot Board shall be the election officials listed in the Joint Election Contract,
SECTION 11. SAVINGS, SEVERABILITY AND REPEALING CLAUSES
That should any word, sentence, paragraph, subdivision, clause, phrase or section of
this resolution be adjudged or held to be void or unconstitutional, the same shall not affect
the validity of the remaining portions of said resolution, which shall remain in full force
and effect.
SECTION 12. EFFECTIVE DATE
That this ordinance shall become effective immediately from and after its passage.
CITY OF ANNA, TEXAS ORDINANCE NO. ��-I�-1 PAGE 3 OF 4
APPROVED AND ADOPTED by the City Council of the City of Anna, Texas on this the
day of . , rua ti4 2020.
ATTESTED:
Y
City Secretary Carrie L. Land
APPROVED:
Mayor Nate Pike
CITY OF ANNA, TEXAS ORDINANCE NO.4�i� PAGE 4 OF 4
JOINT GENERAL AND SPECIAL ELECTION SERVICES CONTRACT ("Election Services Contract")
ELECTION SERVICES AGREEMENT
BETWEEN
THE COLLIN COUNTY ELECTIONS ADMINISTRATOR ("Elections Administrator")
AND
CITY OF ALLEN
CITY OF ANNA
CITY OF BLUE RIDGE
CITY OF CARROLLTON
CITY OF CELINA
TOWN OF FAIRVIEW
CITY OF FARMERSVILLE
CITY OF FRISCO
CITY OF LUCAS
CITY OF MCKINNEY
CITY OF MURPHY
TOWN OF NEW HOPE
CITY OF PARKER
TOWN OF PROSPER
CITY OF SACHSE
TOWN OF SAINT PAUL
CITY OF WYLIE
ALLEN ISD
ANNA ISD
BLUE RIDGE ISD
CELINA ISD
FRISCO ISD
LOVEJOY ISD
MCKINNEY ISD
MELISSA ISD
PROSPERISD
COLLIN COUNTY MUD #1
MCKINNEY MUNICIPAL UTILITY DISTRICT 1
MCKINNEY MUNICIPAL UTILITY DISTRICT 2
BEAR CREEK SUD
NEVADA SPECIAL UTILITY DISTRICT
SEIS LAGOS UTILITY DISTRICT
WESTMINSTER SPECIAL UTILITY DISTIRCT
COPEVILLE WATER SUPPLY CORPORATION
FOR THE CONDUCT OF A JOINT ELECTION
TO BE HELD SATURDAY, MAY 2, 2020
TO BE ADMINISTERED BY THE COLLIN COUNTY ELECTIONS ADMINISTRATOR
Contract for Election Services Joint General and Special Election 05022020
Page 1
1) POLITICAL SUBDIVISIONS OF THE STATE OF TEXAS PARTICIPATING IN THIS JOINT
ELECTION TO BE HELD ON MAY 2, 2020 ("Participating Political Subdivisions")
A. CITIES: The City of Allen plans to hold a General Municipal Election for City Council Place 2
and a Mayoral race. The City of Anna plans to hold a General Municipal and Special Election.
The City of Blue Ridge plans to hold a General Municipal Election for 2 Council seats and a
Mayoral race. The City of Carrollton plans to hold a General Municipal Election for City
Councilmember Places 2, 4, and 6 and a Mayoral race. The City of Celina plans to hold a
General Municipal Election for City Council Places 4 and 5 and a Mayoral race. The Town of
Fairview plans to hold a General Municipal Election and a Local Option Election. The City of
Farmersville plans to hold a Charter Election and General Municipal Election for
Councilmember Places 2 and 4 and a Mayoral race. The City of Frisco plans to hold a
General Municipal Election for City Council Places 5 and 6 and a Mayoral race. The City of
Lucas plans to hold a Charter Amendment Election and a General Municipal Election for City
Council Seats 1 and 2. The City of McKinney plans to hold a Special Recall Election, The
City of Murphy plans to hold a General Municipal Election for City Councilmember Places 3
and 5 and a Mayoral race. The Town of New Hope plans to hold a General Municipal Election
for 2 Alderman Seats and a Mayoral race. The City of Parker plans to hold a Bond Election
and General Municipal Election for two Councilmembers at large and a Mayoral race. The
Town of Prosper plans to hold a General Municipal Election for Town Council Places 3 and 5.
The City of Sachse plans to hold a General Municipal Election for Council Places 4 and 5.
The Town of Saint Paul plans to hold a General Municipal Election for Council Seats 3 and 5
and a Mayoral race. The City of Wylie plans to hold a General Municipal Election for City
Council Places 5 and 6 and a Mayor race.
B. SCHOOLS: The Allen ISD plans to hold a Board of Education Trustee Election for Places 3,
6, and 7. The Anna ISD plans to hold a Board of Education Trustee Election for Places 5 and
7. The Blue Ridge ISD plans to hold a Board of Education Trustee Election for Places 3 and
6. The Celina ISD plans to hold a Board of Education Trustee Election for Board of Trustee
Places 3 and 4. The Frisco ISD plans to hold a Board of Education Trustee Election for
Board of Trustee Places 4 and 5. The Lovejoy ISD plans to hold a Board of Education
Trustee Election for Positions 4, 5 and 7. The McKinney ISD plans to hold a Special Election.
The Melissa ISD plans to hold a Board of Education Trustee Election for Places 1 and 2. The
Prosper ISD plans to hold a Board of Education Trustee Election for Places 2 and 5.
C. DISTRICTS: The Collin County MUD #1 plans to hold a Board of Director Election for 3
Directors. The McKinney MUD plans to hold a Board of Trustee Election on for 2 Directors in
MUD 1 and 2 Directors in MUD 2. The Bear Creek SUD plans to hold a Board of Trustee
Election on for 2 Board of Director positions. The Nevada Special Utility District plans to
hold a Board of Trustee Election on for 2 Board of Director positions. The Seis Lagos Utility
District plans to hold a Board of Trustee Election on for President, Vice President and
Treasurer. The Westminster Special Utility District plans to hold a Board of Director
Election for Secretary/Treasurer election and a Vice President race. The Copeville Water
Supply Corporation plans to hold a Board of Trustee Election on for 3 Directors.
2) ADMINISTRATION AND STATUTORY AUTHORITY
A. Bruce Sherbet ("Bruce Sherbet") is the duly appointed County Elections Administrator
("Elections Administrator") of Collin County, Texas and the Department Head of the Collin
Contract for Election Services Joint General and Special Election 05022020
Page 2
County Elections Department. As such, Mr. Sherbet is the County Election Officer of Collin
County, Texas and is authorized by Subchapter D of Chapter 31 of Title 3 of the Texas
Election Code to enter into this Election Services Contract with the contracting authorities of
the Participating Political Subdivisions listed in Section 1 of this Election Services Contract.
B. The contracting authorities of the Participating Political Subdivisions list in Section 1 of this
Election Services Contract are hereby participating with each other in the Joint Election to be
held in Collin County, Texas on May 2, 2020 under Chapter 271 of Title 16 of the Texas
Election Code ("Joint Election") and are hereby contracting with the Elections Administrator of
Collin County, Texas to perform the election services set forth in this Election Services
Contract under Subchapter D of Chapter 31 of Title 3 of the Texas Election Code.
3) DUTIES AND SERVICES OF THE COUNTY ELECTION OFFICER. The Contracting Election
Officer shall be responsible for performing the following duties and shall furnish the following
services and equipment:
A. The Contracting Election Officer shall arrange for appointment, notification (including writ of
election), training and compensation of all presiding judges, alternate judges, the judge of the
Central Count Station and judge of the Early Voting Ballot Board.
i) The Contracting Election Officer shall be responsible for notification of each Election Day
and Early Voting presiding judge and alternate judge of his or her appointment. The
recommendations of the Participating Political Subdivisions will be the accepted guidelines
for the number of clerks secured to work in each Vote Center. The presiding election judge
of each Vote Center, however, will use his/her discretion to determine when additional
manpower is needed during peak voting hours. The Contracting Election Officer will
determine the number of clerks to work in the Central Count Station and the number of
clerks to work on the Ballot Board. Election judges shall be secured by the Contracting
Election Officer with the approval of the Participating Political Subdivisions.
ii) Election judges shall attend the Contracting Election Officer's school of instruction (Election
Law Class); calendar will be provided.
Election judges shall be responsible for picking up from and returning election supplies to
the county election warehouse located at 2010 Redbud Blvd., Suite 102, McKinney.
Compensation for this pickup and delivery of supplies will be $25.00.
iv) The Contracting Election Officer shall compensate each election judge and worker. Each
judge shall receive $12.00 per hour for services rendered. Each alternate judge and clerk
shall receive $10.00 per hour for services rendered. Overtime will be paid to each person
working over 40 hours per week.
B. The Contracting Election Officer shall procure, prepare, and distribute voting machines,
election kits and election supplies.
i) The Contracting Election Officer shall secure election kits which include the legal
documentation required to hold an election and all supplies.
ii) The Contracting Election Officer shall secure the tables, chairs, and legal documentation
required to run the Central Count Station.
Contract for Election Services Joint General and Special Election 05022020
Page 3
The Contracting Election Officer shall provide all lists of registered voters required for use
on Election Day and for the early voting period required by law.
iv) The Contracting Election Officer shall procure and arrange for the distribution of all election
equipment and supplies required to hold an election.
(1) Equipment includes the rental of EAPI essVote Universal voting machines, ADA
compliant headphones and keypads (1 per site), DS200 ballot counters, voting signs
and election supply cabinets.
(2) Supplies include paper ballots, Early Voting and Election Day supply kits, provisional
ballot kits, security seals, pens, tape, markers, etc.
C. The Contracting Election Officer, Bruce Sherbet, shall be appointed the Early Voting Clerk by
the Participating Political Subdivisions.
i) The Contracting Election Officer shall supervise and conduct Early Voting by mail and in
person and shall secure personnel to serve as Early Voting Deputies.
ii) Early Voting by personal appearance for the Participating Political Subdivision shall be
conducted during the time period and at the locations listed in Exhibit "A", attached and
incorporated by reference into this Election Services Contract.
iii) All applications for an Early Voting mail ballot shall be received and processed by the Collin
County Elections Administration Office, located at 2010 Redbud Blvd., Suite 102,
McKinney, Texas 75069.
(1) Applications for mail ballots erroneously mailed to the Participating Political
Subdivisions shall immediately be faxed to the Contracting Officer for timely processing.
The original application shall then be forwarded to the Contracting Election Officer for
proper retention.
(2) All Federal Posfn rA
Applications (FPGA) will be sent a mail ballot. No postage is
required.
iv) All Early Voting ballots (those cast by mail and those cast by personal appearance) shall
be prepared for counting by the Early Voting Ballot Board in accordance with Section
87.000 of the Texas Election Code. The presiding judge of this Board shall be appointed
by the Contracting Officer.
D. The Contracting Election Officer shall arrange for the use of all Election Day Vote Centers,
The Participating Political Subdivisions shall assume the responsibility of remitting the cost of
all employee services required to provide access, provide security or provide custodial
services for the Vote Centers, The Election Day Vote Centers are listed in Exhibit "B",
attached and incorporated by reference into this Election Services Contract.
E. The Contracting Election Officer shall be responsible for establishing and operating the
Central Count Station to receive and tabulate the voted ballots in accordance with Section
127.001 of the Election Code and of this agreement. Count Station Manager shall be Bruce
Contract for Election Services Joint General and Special Election 05022020
,14
Sherbet. The Count Station Judge shall be Neal Katz. The Tabulation Supervisor shall be Billy
Pratt.
(1) The Tabulation Supervisor shall prepare, test and run the county's tabulation system in
accordance with statutory requirements and county policies, under the auspices of the
Contracting Election Officer.
(2) The Public Logic and Accuracy Test of the electronic voting syste1110 G1 e conducted.
(3) Election night reports will be available to the Participating Political Subdivisions at the
Central Counting Station on election night. Provisional ballots will be tabulated after
election night in accordance with state law.
(4) The Contracting Election Officer shall prepare the unofficial canvass report after all
precincts have been counted, and will provide a copy of the unofficial canvass to the
Participating Political Subdivisions as soon as possible after all returns have been
tallied.
(5) The Contracting Election Officer shall be appointed the custodian of the voted ballots
and shall retain all election materials for a period of 22 months.
(a) Pending no litigation and as prescribed by law, the voted ballots shall be shredded
22 months after the election.
(6) The Contracting Election Officer shall conduct a manual count as prescribed by Section
127.201 of the Texas Election Code and submit a written report to the Participating
Political Subdivisions in a timely manner. If applicable, a written report shall be
submitted to the Secretary of State as required by Section 127.201 of the
aforementioned code.
4) DUTIES AND SERVICES OF THE PARTICIPATING POLITICAL SUBDIVISIONS. The
Participating Pocal Subdivisions shall assume the following duties:
A. A Participating Political Subdivision shall prepare the election orders, resolutions, notices,
official canvass and other pertinent documents for adoption by the appropriate office or body.
The Participating Political Subdivision assumes the responsibility of posting all notices and
likewise promoting the schedules for Early Voting and Election Day.
B. The Part
icipating Political Subdivision shall provide the Contracting Election Officer with an
updated map and street index of their jurisdiction in an electronic (shape file preferred) or
printed format as soon as possible but no later than Tuesday, February 25, 2020.
C. The Part
icipating Political Subdivision shall procure and provide the Contracting Election
Officer with the ballot layout and Spanish interpretation in an electronic format.
i) The Participating Political Subdivision shall deliver to the Contracting Election
Officer as soon as possible, but no later than 5:00 PM Tuesday, February 25, 2020,
Contract for Election Services Joint General and Special Election 05022020
Page 5
the official wording for the Participating Political Subdivision's May 2, 2020, Joint
General and Special Election.
The Participating Political Subdivisions shall approve the "blue line" ballot format prior to
the final printing.
D. The Participating Political Subdivisions shall compensate the Contracting Election Officer for
an additional verified cost incurred in the process of running this election or for a manual count
this election may require, consistent with charges and hourly rates shown on Exhibit "C" for
required services.
E. The Participating Political Subdivisions shall pay the Contracting Election Officer 90% of the
estimated cost to run the said election prior to Thursday, April 12, 2020, The Contracting
Election Officer shall place the funds in a "contract fund" as prescribed by Section 31 A 00 of
the Texas Election Code. The Deposit should be delivered within the mandatory time frame
to: Collin County Treasury, 2300 Bloomdale Rd., #3138, McKinney, Texas 75071. Made
payable to "Collin County Treasury" with a note "for election services" included with check
documentation.
F. The Participating Political Subdivision shall pay the cost of conducting said election, less
partial payment, including the 10% administrative fee, pursuant to the Texas Election Code,
Section 31.100, within 30 days from the date of final billing.
5) COST OF SERVICES. See Exhibits "C", "D", and "E"
6) GENERAL PROVISIONS.
A. Nothing contained in this Election Services Contract shall authorize or permit a change in the
officer with whom or the place at which any document or record relating to the Participating
Political Subdivision's May 2, 2020, Joint General and Special Election is to be filed or the
place at which any function is to be carried out, or any nontransferable functions specified
under Section 31.096 of the Texas Election Code.
B. Upon request, the Contracting Election Officer will provide copies of all invoices and other
charges received in the process of running said election for the City and School District.
C. If the Participating Political Subdivision cancel their election pursuant to Section 2.053 of the
Texas Election Code, the Contracting Officer shall be paid a contract preparation fee of
$75.00. Any Participating Political Subdivision canceling an election will not be liable for any
further costs incurred by the Contracting Officer.
D. The Contracting Officer shall file copies of this contract with the County Judge and the County
Auditor of Collin County, Texas
Contract for Election Services Joint General and Special Election
Page 6
WITNESS BY MY HAND THIS DAY OF 2020.
Bruce Sherbet, Elections Administrator
Collin County, Texas
WITNESS BY MY H ND THIS � DAY OF 2020.
n �1
By:
JimroceCi�y Manager
Cit of AN a
Attest:
y�FAry
Carrie L. Land, City Secretary
City of Anna
Joint General and Special Election Services Contract
Page 7 Signature Page City of Anna
Exhibit "A"
MAY 2, 2020
JOINT GENERAL & SPECIAL ELECTION
Collin County Early Voting Locations, Dates and Hours
rolling Place
Import
Address
Ully
Collin County Elections Office
(Main Early Voting Location)
2010 Redbud Blvd. Ste 102
McKinney 75069
Allen ISD Service Center
1451 North Watters Road
Allen 75013
Allen Municipal Courts Facility
301 Century Parkway
Allen 75013
Anna City Hall
111 N. Powell Parkway
Anna 75409
Bear Creek Special Utility District
16881 CR 541
Lavon 75166
Blue Ridge ISD Administration Building
318 W. School Street
Blue Ridge 75424
Celina ISD Administration Building
205 S. Colorado Street
Celina 75009
Clubhouse
224 Seis Lagos Trail
Wylie 75098
Copeville Water Supply
16120 FM 1778
Nevada 75173
Collin College Central Park Campus
2200 W. University Drive
McKinney 75071
Collin College Higher Education Center
3452 Spur 399
McKinney 75069
Collin College Frisco Campus
9700 Wade Blvd
Frisco 75035
Farmersville City Hall
205 S. Main Street
Farmersville 75442
Frisco Fire Station #8
14700 Rolater Road
Frisco 75034
Hunt Middle School
4900 Legendary Drive
Frisco 75034
Lavon City Hall
120 School Road
Lavon 75166
Lovejoy ISD Administration Building
259 Country Club Road
Allen 75002
Lucas Community Center
665 Country Club Road
Lucas 75002
Maus Middle School
12175 Coit Road
Frisco 75035
McKinney Fire Station #5
6600 Virginia Parkway
McKinney 75070
McKinney Performing Arts Center
111 N. Tennessee Street
McKinney 75069
Melissa City Hall
3411 Barker Avenue
Melissa 75454
Murphy Community Center
205 N. Murphy Road
Murphy 75094
New Hope town Hall
121 Rockcrest
New Hope 75071
Parker City Hall
5700 E. Parker Road
Parker 75002
Prosper Town Hall
250 W. First Street
Prosper 75078
Sachse City Hall
3815 Sachse Rd.
Sachse 75048
St. Paul Town Hall
2505 Butscher's Block St
St. Paul 75098
Smith Library
300 Country Club Drive
Wylie 75098
Terry Pope Administration Building
611 N FM 1138
Nevada 75173
Westminster Special Utility District
409 E Houston St
Westminster 75485
Sunda:`
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Apr 19
Apr 20
Early Voting
8am — Spm
Apr 21
Early Voting
8am — 5pm
Apr 22
Early Voting
8am — 5pm
Apr 23
Early Voting
8am — 7pm
Apr 24
Early
Voting
Sam — 5 m
Apr 25
Early
Voting
8am — 5 m
Apr 26
Apr 27
Early Voting
lam — 7 m
Apr 28
Early Voting
lam — 7pm
Apr 29
Apr 30
May 1
May 2
ant Note: El, igible Collin County registered voters (with an effective date of registration on
or before May 2, 2020) may vote at any of the above Early Voting locations.
Subject to Change 1/28/2020
Exhibit "B"
MAY 2, 2020
JOINT GENERAL & SPECIAL ELECTION
Collin County Election Day Vote Centers
Polling Place
Address
tolly
Collin County Elections Office
2010 Redbud Blvd. Ste 102
McKinney 75069
Allen ISD Service Center
1451 North Watters Road
Allen 75013
Allen Municipal Courts Facility
301 Century Parkway
Allen 75013
Anna City Hall
111 N. Powell Parkway
Anna 75409
Bear Creek Special Utility District
16881 CR 541
Lavon 75166
Blue Ridge ISD Administration Building
318 W. School Street
Blue Ridge 75424
Celina ISD Administration Building
205 S. Colorado Street
Celina 75009
Clubhouse
224 Seis Lagos Trail
W lie 75098
Copeville Water Supply
16120 FM 1778
Nevada 75173
Collin College Central Park Campus
2200 W. University Drive
McKinney 75071
Collin College Higher Education Center
3452 Spur 399
McKinney 75069
Collin College Frisco Campus
9700 Wade Blvd
Frisco 75035
Fairview Town Hall
372 Town Place
Fairview 75069
Farmersville City Hall
205 S. Main Street
Farmersville 75442
Frisco Fire Station #8
14700 Rolater Road
Frisco 75034
Hunt Middle School
4900 Legendary Drive
Frisco 75034
Lavon City Hall
120 School Road
Lavon 75166
Lovejoy ISD Administration Building
259 Country Club Road
Allen 75002
Lucas Community Center
665 Country Club Road
Lucas 75002
Maus Middle School
12175 Coit Road
Frisco 75035
McKinney Fire Station #5
6600 Virginia Parkway
McKinney 75070
McKinney Performing Arts Center
111 N. Tennessee Street
McKinney 75069
Melissa City Hall
3411 Barker Avenue
Melissa 75454
Murphy Community Center
205 N. Murphy Road
Murphy 75094
New Hope town Hall
121 Rockcrest
New Hope 75071
Parker City Hall
5700 E. Parker Road
Parker 75002
Prosper ISD Administration Building
605 E 7th St
Prosper 75078
Sachse City Hall
3815 Sachse Rd.
Sachse 75048
St. Paul Town Hall
2505 Butscher's Block St
St. Paul 75098
Smith Library
300 Country Club Drive
Wylie 75098
Terry Pope Administration Building
611 N FM 1138
Nevada 75173
Westminster Special Utility District
1409 E Houston St
Westminster 75485
Important Note: Eligible Collin County registered voters (with an effective date of registration on
or before May 2, 2020) may vote at any of the above Election Day Vote Center locations.
Subject to Change 2/3/2020
May 2, 2020
Joint General and Special Elections
Estimated Election Expenses
Subject to Change
Exhibit "C"
Early Voting by Mail
Units
Cost
Per Unit
Estimated Cost
Mail Ballot Kits
1900
$
1.15
$
21185.00
Postage for Ballots
1900
$
0.88
$
11672.00
Balotar Per Sheet
1900
$
0.35
$
665.00
Early Voting by Personal Appearance
Assemble EV Locations
32
$
50.00
$
13600.00
Total Judge Hours
31 Judges @
64 hrs
$
12.00
$
23,808.00
OT Judge Hours
31 Judges / 11
of hrs
$
18.00
$
6,138.00
Total Alt. Judge & Clerk Hours
155 Clerks / 64 hrs
$
10.00
$
91300.00
OT Alt. Judge & Clerk Hours
155 Clerks / 11
OT hrs
$
15.00
$
25,575.00
Pick up and Delivery of Supplies
31
$
25.00
$
775.00
Election Day Expenses
Total Judge Hours
32 Judges @
14 hrs
$
12.00
$
51376.00
Total Alt. Judge & Clerk Hours
248 Clerks @
13 hrs
$
10.00
$
32,240.00
Pick up & Delivery of Supplies
31
$
25.00
$
775.00
Tabulation
Election Night Vendor Support
Per Election
$
10,000.00
Notice of Inspection/Tabulation Test
Per Election
$
71000.00
General Election Expenses
Early Voting Ballot Board
$
21155.30
Central Count Workers
$
126.00
Election Workers FICA
$
13,885.76
County Employee FICA
$
17050.00
Mileage
$
667.00
County Personnel/IT Overtime
$
15,000.00
ES&S Support Staff/Field Technicians
$
40,000.00
Process Pollworker Checks
465
$
1.50
$
697.50
Process Election Judge Notices
62
$
1.50
$
93.00
Coding & Setup Services
Per Election
$
25,000.00
Van Rental
5
$
51000.00
Tent rental
1
$
2,680.00
$
21680.00
Equipment Rental
DS200 Ballot Counter
64
$
350.00
$
22,400.00
Express Vote
265
$
200.00
$
53,000.00
Express
Touch
64
$
200.00
$
127800.00
Metal Signs
57
$
1.00
$
57.00
Wood Signs
61
$
2000
$
122.00
EV Security Cabinet
32
$
200.00
$
61400.00
EV Com uterCabinet
32
$
50.00
$
11600.00
ED Security Cabinet
32
$
200.00
$
61400.00
EV/ED Cabinet Drayage
64
$
180.00
$
11,520.00
Transfer Case
$
-
$
-
May 2, 2020 Joint General and Special
Election Services Contract
Estimated Election Expenses
2/3/2020 3:45 PM
May 2, 2020
Joint General and Special Elections
Estimated Election Expenses
Subject to Change
Exhibit TOW
Supply Cost
Mail Ballots
1900
$
0.12
$
228.00
Coding Test Ballots
350
$
0.26
$
91.00
Express Vote Ballots (15% turnout)
65621
$
0.29
$
19,030.09
Provisional Ballot Stock
2400
$
0.14
$
336.00
Sample Ballots
175
$
0.29
$
50.75
All Race Sample Ballots
175
$
0.29
$
50.75
Early Voting Kits
24
$
51.00
$
1,224.00
Election Day Kits
24
$
19.00
$
456.00
EV Provisional Kits
24
$
38.10
$
914.40
ED Provisional Kits
24
$
38.10
$
914.40
Polling Place Mas
48
$
12.00
1 $
576.00
Printer Labels
48
$
5.00
1 $
240.00
Total Estimated Cost
$
371,873.95
May 2, 2020 Joint General and Special
Election Services Contract
Estimated Election Expenses
2/3/2020 3:45 PM
May 2, 2020
Joint General and Special Election
Cost Distribution
Subject to Change
Exhibit "D"
Registered Estimated Cost
Entity Voters Percentage Per Entity
Allen, City 62,955 9,61% $ 35,721.70
Anna, City 71955 121% $ 4,513.80
Blue Ridge, City 503 0.08% $ 11500.00
Carrollton, City 201 0.03% $ 17500.00
Celina, City 71381 1.13% $ 41188.10
Fairview, Town 71651 1.17% $ 41341.30
Farmersville, City 11768 0.27% $ 11500.00
Frisco, City 607803 9.28% $ 341500.62
Lucas, City 51325 0681% $ 31021.49
McKinney, City 108,553 16.56% $ 61,594.76
Murphy, City 131102 2.00% $ 71434.29
New Hope, Town 509 0.08% $ 17500.00
Parker, City 37561 0.54% $ 2,020.57
Prosper, Town 13,637 2.08% $ 77737.86
Sachse, City 5,744 0.88% $ 31259.24
Saint Paul, Town 727 0.11 % $ 11500.00
Wylie, City 29,144 4.45% $ 161536.78
Allen ISD 64,513 9.84% $ 36,605.74
Anna ISD 10,051 1.53% $ 5,703.10
Blue Ridge ISD 21479 0.38% $ 17500.00
Celina ISD 7,853 1.20% $ 41455.92
Frisco ISD 93,998 14.34% $ 53,336.01
Lovejoy ISD 111739 1.79% $ 61660.90
McKinney ISD 82,402 12.57% $ 46756.25
Melissa ISD 81775 1.34% $ 41979.08
Prosper ISD 30,492 4.65% $ 17,301.66
Collin County MUD #1 2,274 0.35% $ 11500.00
McKinney MUD 1 11607 0.25% $ 11500.00
McKinney MUD 2 29 0.00% $ 11500.00
Bear Creek SUD 37632 0.55% $ 21060.86
Nevada Special Utility District 1,488 0.23% $ 11500.00
Seis Lagos SUD 17271 0.19% $ 11500.00
Westminster SUD 971 0.15% $ 11500.00
Copeville Water Supply Corporation 21288 0.35% $ 11500.00
Total Registered Voters 655,381
Total Estimated Cost $ 371,873.95
Joint General and Special Election
Cost Distribution 2/3/20203:46 PM
Anna, Gott
Registered Voters
Percentage
Estimated Cost Per Entity
Estimated Cost of Election Services
7,955
1.21%
$ 4,573.31
Exhibit "E"
Summary of Costs
Early Voting by Mail $ 54.89
Early Voting by Personal Appearance $ 815.62
Election Day Expenses $ 465.99
Tabulation $ 206.35
General Election Expenses $ 11290.93
Equipment Rental $ 11387.36
Supply Cost $ 292.66
Total $ 41513.80
10% Administrative Fee $ 451.38
Sub Total $ 4,965.18
Total cost savings from minimum expense cost $ (391.87)
Total Estimated Cost $ 41573.31
Joint General and Special Electin
Estimated Cost City of Anna