HomeMy WebLinkAbout2024-06-11 Work Session & Regular Meeting MinutesCity Council Work Session
Meeting Minutes
I-HG c_ IIY OF
Anna Tuesday, June 11, 2024 @ 5:30 PM
Anna Municipal Complex - Council Chambers
120 W. 7th Street, Anna, Texas 75409
The City Council of the City of Anna met in Closed Session on 6/11 /2024 at 5:30 PM, in
the Anna Municipal Complex - Council Chambers, located at 120 W. 7th Street, to
consider the following items.
1. Call to Order, Roll Call, and Establishment of Quorum.
Mayor Cain called the meeting to order at 5:31 PM.
Members Present:
Mayor Pete Cain
Mayor Pro Tern Stan Carver II
Council Member Kevin Toten
Council Member Lee Miller
Members Absent:
Deputy Mayor Pro Tem Elden Baker
2. Closed Session (Exceptions).
Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed
Session to discuss any items listed or referenced on this Agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar
of Texas clearly conflicts with Chapter 551 of the Government Code (Tex.
Gov't Code §551.071).
b. Discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072).
C. Discuss or deliberate Economic Development Negotiations: (1) To discuss
or deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay,
or expand in or near the territory of the City of Anna and with which the City
is conducting economic development negotiations; or (2) To deliberate the
offer of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087).
d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074).
e. Section 551.076 and 551.089 - Deliberation Regarding Security Devices or
Security Audits - (1) the deployment, or specific occasions for
implementation, of security personnel or devices; or (2) a security audit; (3)
security assessments or deployments relating to information resources
technology; (4) network security information as described by Section
2059.055(b) of the Texas Government Code; or (5) the deployment, or
specific occasions for implementation, of security personnel, critical
infrastructure, or security devices.
MOTION: Council Member Toten moved to enter closed session. Council
Member Miller seconded. Motion carried 4-0.
Mayor Cain recessed the meeting at 5:34 PM.
Mayor Cain reconvened the meeting at 6:02 PM.
3. Consider/Discuss/Action on any items listed on any agenda - work session, regular
meeting, or closed session - that is duly posted by the City of Anna for any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
No action taken.
4. Adjourn.
Mayor Cain adjourned the meeting at 6:02 PM.
ATTEST:
City Secretary Carrie L. Land
Approved on the 25th day of June 2024
Mayor Pete Cain
Regular City Council Meeting
Meeting Minutes
THE C 11Y OF
Anna Tuesday, June 11, 2024 @ 6:00 PM
Anna Municipal Complex - Council Chambers
120 W. 7th Street, Anna, Texas 75409
The City Council of the City of Anna met on June 11, 2024 at 6:00 PM in the Anna
Municipal Complex -Council Chambers, located at 120 W. 7th Street, to consider the
following items.
1. Call to Order, Roll Call, and Establishment of Quorum.
Mayor Cain called the meeting to order at 6:02 PM.
Members Present:
Mayor Pete Cain
Mayor Pro Tern Stan Carver II
Council Member Kevin Toten
Council Member Jody Bills
Council Member Randy Atchley
Council Member Lee Miller
Members Absent:
Deputy Mayor Pro Tern Elden Baker
2. Invocation and Pledge of Allegiance.
Council Member Bills led the Invocation and Pledge of Allegiance.
3. Neighbor Comments.
Dr. Elvira White -Lewis, Rhonda Lavella, and Chelsea Karlin spoke about
the Anna Ranch Development, Brightland Homes, the state of construction,
trash, the quality of the homes, and lack of amenities.
Susan Kembol spoke about the Anna Ranch builders disconnecting the
water due to a busted pipe. They were not notified, and had no way of
getting a hold of them.
4. Reports.
a. Spring 2024 Neighbor Academy Recognition. (Assistant to the City
Manager Kimberly Winarski)
Anna's Neighbor Academy is a program designed for neighbors to learn
more about the City of Anna and ways to become more involved in local
government. Each cohort includes neighbors who are either new to civic
engagement or have been actively volunteering in their neighborhood or
with the city. This ten -session academy takes neighbors "behind the
scenes" of city operations, programs, and initiatives. Participants are
empowered to take action by planning and completing a community service
project at the end of the program. The vision is for Neighbor Academy to be
a cornerstone of citizen engagement and a springboard for many of our
future leaders.
Recognized the completion of the fifth cohort of Neighbor Academy.
Classes began on March 21 and concluded May 23.
City Manager Ryan Henderson introduced the new Development Services
Director, Stephanie Scott -Sims.
Mayor Pro Tern Carver announced that this Friday, June 14th, we will have
a Job Fair, in conjunction with Texas Workforce, from 9:00 AM to 2:00 PM
here at the Municipal Complex. Saturday, June 15th, is the last day to vote.
The website for Parks and Recreation is updated, featuring the upcoming
summer activities for all ages.
5. Consent Items.
a. Approve City Council Meeting Minutes for May 28, 2024. (City Secretary
Carrie Land)
b. Review minutes for the March 28, 2024, Parks Advisory Board Meetings.
(Director of Neighborhood Services Marc Marchand)
C. Approve a Resolution waiving the requirements of Article 9.07 Tree
Preservation for development and construction of John Flavel Greer Park.
(Planning Manager Lauren Mecke)
Upon receiving a request for a waiver, Article 9.07 (Tree Preservation)
requires the Tree Board to provide a recommendation and City Council to
make a determination regarding the waiver.
John Flavel Greer Park, is land to be dedicated as a public, city park as part
of the Woods at Lindsey Place subdivision. Parks Planning Manager Dalan
Walker has been working with consultants for the planning of the park.
There is significant areas of tree canopy being preserved within the park
and removal of trees would be for trails, parking lots, as well as drainage
and utility easements.
Parks are not exempt from Tree Preservation Plan requirements. The Tree
Preservation Plan primarily consists of a tree survey that allows staff to
review a site to determine if tree mitigation is required. The following areas
are exempt from tree mitigation requirements within nonresidential
development:
(A) Install and maintain any utility lines;
(B) Dedicate public right-of-way;
(C) Construct any public or private streets and associated sidewalk at the
minimum required width only;
(D) Provide any required easement up to the minimum width needed to
accommodate the required service;
(E) Construct any fire lanes at the minimum required width only;
(F) Construct any sidewalks at the minimum required width only;
(G) Construct swimming pools;
(H) Construct any hike/bike/equestrian trails;
(1) Construct any portions of a golf course, park playing field, equestrian
center, or school playing field but not including buildings, additional parking,
club houses, or ancillary buildings; or
(J) Construct of required drainage structures, including detention and
retention basins, and including transitional slopes at the maximum slope
allowed by standard city engineering practices and policies.
The regulations allow for a tree survey to exclude the requirement to survey
any tree within preservation areas (unless receiving tree credits) and
exemption areas, but would only exempt the fire lane and not the whole
parking lot. A majority of the site is being preserved and could earn tree
credits that would offset the removal of trees within the parking lot.
At the May 6, 2024 meeting, the Tree Board recommended approval to
waive the requirements of Article 9.07 Tree Preservation for John Flavel
Greer Park.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A
WAIVER FROM THE REQUIREMENTS OF ARTICLE 9.07 (TREE
PRESERVATION) FOR DEVELOPMENT & CONSTRUCTION OF JOHN
FLAVEL GREER PARK.
d. Approve a Resolution regarding the Family Time Away Place, Final Plat
(Planning Manager Lauren Mecke)
Four lots on 5.5f acres located on the north side of Winding Oaks Trail,
2,120± feet east of County Road 376. Located in the Extraterritorial
Jurisdiction (ETJ). The purpose of this plat is to create four lots from one
tract of land.
ISSUE:
The property as it exists today does not conform to the City's Subdivision
Regulations pertaining to street frontage of a lot.
§9.02.087 Lots
(b) Minimum frontage on a public street. Each lot on a subdivision plat shall
front onto a dedicated, improved public street, unless platted as an
approved private street subdivision in accordance with these subdivision
regulations. All lots shall have a minimum of 40 feet of frontage along the
property line of a dedicated, improved street unless other provisions have
been authorized under article 9.04 or an approved planned development
district.
The existing property and 10 surrounding properties have an existing,
shared road, utility, fire lane, and drainage easement. The existing
easement meets the intent of a dedicated private road.
At the June 3, 2024 meeting, the Planning & Zoning Commission
recommended approval to waive the minimum frontage on a public street
requirement of Article 9.02 Subdivision Regulations and approve the Family
Time Away Place, Final Plat subject to additions and/or alterations to the
engineering plans as required by the City Engineer and the on -site sewage
facility review by Collin County Development Services.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A FINAL
PLAT OF FAMILY TIME AWAY PLACE, BLOCK A, LOTS 1-4, FINAL PLAT
6. Items For Individual Consideration.
a. Consider/Discuss/Action on a Resolution authorizing the City Manager to
execute documents for the acquisition of Hackberry Drive right-of-way and
easements, finding that a public necessity exists of 1.707 acres of real
property for a permanent Right -of -Way, and 0.268 of real property for a
permanent drainage easement, and 0.115 acres of real property for a
drainage easement, and 0.111 acres of real property for a permanent
access easement all providing limited rights in a form approved by the City
Attorney. (City Engineer Wes Lawson, P.E.)
This item is related to the construction of Hackberry Drive east of Buddy
Hayes Bvld. The right-of-way, access easement, and drainage easements
are required in order to provide for the construction, installation, and long-
term maintenance of the road. This is a critical infrastructure project which
will provide an east -west minor arterial roadway corridor east of US 75.
Hackberry Drive is shown as a minor arterial roadway in the Master
Thoroughfare Plan and the 10-year Capital Improvement Plan for the City
of Anna, and is required in order to provide a major transportation corridor
east of US 75.
In accordance with the development agreement for Meadow Vista, the City
is contractually obligated to acquire right-of-way and easements for off -site
infrastructure if the developer is not able to reach an agreement with
adjacent landowners. The attached resolution is a necessary step in the
process to provide staff direction and authority to complete negotiations with
the landowner for the acquisition. There is specific language which must be
read into the motion should the City Council choose to approve this item.
The language has been printed and provided to the City Council for their
consideration.
MOTION: Council Member Toten moved to approve a Resolution
authorizing the City Manager to execute documents for the acquisition of
Hackberry Drive right-of-way and easements, finding that a public necessity
exists of 1.707 acres of real property for a permanent Right -of -Way, and
0.268 of real property for a permanent drainage easement, and 0.115 acres
of real property for a drainage easement, and 0.111 acres of real property
for a permanent access easement all providing limited rights in a form
approved by the City Attorney. Council Member Bills seconded. Motion
carried 6-0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA,
TEXAS, FINDING THAT A PUBLIC NECESSITY EXISTS FOR
ACQUISITION OF A PERMANENT RIGHT OF WAY ON AND UNDER
1.707 ACRES OF REAL PROPERTY, A PERMANENT DRAINAGE
EASEMENT PROVIDING LIMITED RIGHTS ON AND UNDER 0.268
ACRES OF REAL PROPERTY, A PERMANENT DRAINAGE EASEMENT
PROVIDING LIMITED RIGHTS ON AND UNDER 0.115 ACRES OF REAL
PROPERTY, AND A PERMANENT ACCESS EASEMENT PROVIDING
LIMITED RIGHTS ON AND UNDER 0.111 ACRES OF REAL PROPERTY
MORE OR LESS; AUTHORIZING THE CITY MANAGER, STAFF,
CONTRACTORS, AND THE CITY'S ATTORNEYS TO ACQUIRE SAID
EASEMENTS BY ANY LAWFUL MEANS, INCLUDING BUT NOT LIMITED
TO NEGOTIATIONS, AND, IF NECESSARY, PROCEEDINGS IN
EMINENT DOMAIN; PROVIDING AN EFFECTIVE DATE.
b. Consider/Discuss/Action of a Resolution Adopting and Directing Publication
of a Notice of Intention to Issue up to $25,000,000 in Combination Tax and
Revenue Certificates of Obligation, Series 2024 to Provide Funds for Public
Safety, Public Works, and Utility System Projects; and Resolving other
Matters Relating to the Subject. (City Manager Ryan Henderson).
Anna continues to see our needs for City facilities expand as we continue
to grow. One means of financing large capital projects is through the use of
municipal debt. Bonds are the most common type of municipal debt. In the
City of Anna, debt is used to fund roads, facilities, parks, equipment and
water and sewer infrastructure.
The City's Financial Advisors provided a presentation with a plan of finance
for Combination Tax and Revenue Certificates of Obligation (CO) bonds for
Council consideration. The presentation included proposed projects and a
schedule for the sale.
The issuance of tax -supported debt has an impact on the property tax rate
as a city must set the Interest and Sinking (I&S) portion to meet the City's
annual bonded debt payments. Additionally, expanding City facilities will
have an impact on future operating budgets.
MOTION: Mayor Pro Tern Carver moved to approve. Council Member
Toten seconded. Motion carried 6-0.
RESOLUTION DIRECTING PUBLICATION OF NOTICE OF INTENTION
TO ISSUE UP TO $25,000,000 IN COMBINATION TAX AND REVENUE
CERTIFICATES OF OBLIGATION TO PROVIDE FUNDS FOR PUBLIC
SAFETY, PUBLIC WORKS, AND UTILITY SYSTEM PROJECTS; AND
RESOLVING OTHER MATTERS RELATING TO THE SUBJECT
C. Consider/Discuss/Action on a Resolution of The City Of Anna, Texas
determining the costs of Certain Authorized Improvements to be financed
by The Meadow Vista Public Improvement District for Improvement Area #1
thereof; approving a Preliminary Service Plan and Assessment Plan,
including Proposed Assessment Rolls for Improvement Area #1; Calling a
Regular Meeting and Noticing a Public Hearing for July 9, 2024 to consider
an Ordinance Levying Assessments on Property Located within
Improvement Area #1 of Said District; Directing the filing of the Proposed
Assessment Rolls with the City Secretary to make available for Public
Inspection; Directing City Staff to Publish and Mail Notice of said Public
Hearing; and Resolving other matters Incident and Related Thereto.
(Director of Economic Development Bernie Parker).
The City Council approved a Development Agreement with Bloomfield
Homes on June 27, 2023, which stated that the city would use reasonable
efforts to create a Public Improvement District (PID). Meadow Vista is a 763
SF lot development on 223 acres located along the future Hackberry Drive
extension. On August 22nd, the City Council accepted the PID petition and
set a public hearing for September 26.
On September 26, 2023, the City Council passed and approved Resolution
No. 2023- 09-1558 authorizing the establishment of the District in
accordance with the PID Act, which authorization was effective upon the
date the resolution was adopted in accordance with the provisions as
required by the PID Act. The purpose of the District is to finance the Actual
Costs of Authorized Improvements that confer a special benefit on
approximately 223.154 acres located within the corporate limits of the City
of Anna.
The City will receive approximately $595,000 in PID fees, with the remaining
amount being used as a credit to the developer for constructing the off -site
Hackbery Drive extension.
Staff recommended the City Council approve a Resolution determining the
costs of certain authorized improvements to be financed by The Meadow
Vista Public Improvement District; approving a Preliminary Service and
Assessment Plan, and calling a regular meeting and Public Hearing on July
9, 2024 to Consider an Ordinance levying assessments on property located
in The Meadow Vista Public Improvement District. Now that The Meadow
Vista Public Improvement District has been created, the next step is a
Resolution approving the costs of authorized improvements, approving a
Preliminary Service and Assessment Plan, and calling a Public Hearing to
levy assessments.
MOTION: Council Member Toten moved to approve. Council Member Bills
seconded. Motion carried 6-0.
A RESOLUTION OF THE CITY OF ANNA, TEXAS DETERMINING THE
COSTS OF CERTAIN AUTHORIZED IMPROVEMENTS TO BE
FINANCED BY THE MEADOW VISTA PUBLIC IMPROVEMENT
DISTRICT FOR IMPROVEMENT AREA #1 THEREOF; APPROVING A
PRELIMINARY SERVICE PLAN AND ASSESSMENT PLAN, INCLUDING
THE PROPOSED ASSESSMENT ROLL FOR IMPROVEMENT AREA #1;
CALLING A REGULAR MEETING AND NOTICING A PUBLIC HEARING
FOR JULY 9, 2024 TO CONSIDER AN ORDINANCE LEVYING
ASSESSMENTS ON PROPERTY LOCATED WITHIN IMPROVEMENT
AREA #1 OF SAID DISTRICT; DIRECTING THE FILING OF THE
PROPOSED ASSESSMENT ROLL WITH THE CITY SECRETARY TO
MAKE AVAILABLE FOR PUBLIC INSPECTION; DIRECTING CITY STAFF
TO PUBLISH AND MAIL NOTICE OF SAID PUBLIC HEARING; AND
RESOLVING OTHER MATTERS INCIDENT AND RELATED THERETO
7. Closed Session (Exceptions).
Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed
Session to discuss any items listed or referenced on this Agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation
and/or on matters in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar
of Texas clearly conflicts with Chapter 551 of the Government Code (Tex.
Gov't Code §551.071).
b. Discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072).
C. Discuss or deliberate Economic Development Negotiations: (1) To discuss
or deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay,
or expand in or near the territory of the City of Anna and with which the City
is conducting economic development negotiations; or (2) To deliberate the
offer of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087).
d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074).
e. Section 551.076 and 551.089 - Deliberation Regarding Security Devices or
Security Audits - (1) the deployment, or specific occasions for
implementation, of security personnel or devices; or (2) a security audit; (3)
security assessments or deployments relating to information resources
technology; (4) network security information as described by Section
2059.055(b) of the Texas Government Code; or (5) the deployment, or
specific occasions for implementation, of security personnel, critical
infrastructure, or security devices.
MOTION: Council Member Toten moved to enter closed session. Council
Member Atchley seconded. Motion carried 6-0.
Mayor Cain recessed the meeting at 7:30 PM.
Mayor Cain reconvened the meeting at 7:54 PM.
8. Consider/Discuss/Action on any items listed on any agenda - work session, regular
meeting, or closed session - that is duly posted by the City of Anna for any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
No action taken.
9. Adjourn.
Mayor Cain adjourned the meeting at 7:54 PM.
ATTEST: �p o
City Secretary Carrie L. Land
AppIsws"nAhe 25111 day of June 2024
Mayor Pete Cain