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Home My WebLink AboutRes 2024-08-1651 Purchase of SASS Agreement for Annual Comprehensive Financial Reporting SoftwarePRICE QUOTATION CARAHSOFT TECHNOLOGY CORP 11493 SUNSET HILLS ROAD | SUITE 100 | RESTON, VIRGINIA 20190 PHONE (703) 871-8500 | FAX (703) 871-8505 | TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM | SALES@CARAHSOFT.COM TO:Aimee Ferguson Director of Finance City of Anna 120 W 7th St Anna, TX 75409 USA EMAIL:aferguson@annatexas.gov PHONE: (972) 924-3325 FROM:Jessica Froelich Carahsoft Technology Corp. 11493 Sunset Hills Road Suite 100 Reston, Virginia 20190 EMAIL:Jessica.Froelich@carahsoft.com PHONE: (571) 662-3352 FAX: (703) 871-8505 TERMS:OMNIA EDU contract: R191902 Term: April 30, 2025 FTIN:52-2189693 Shipping Point: FOB Destination Credit Cards: VISA/MasterCard/AMEX Remit To: Same as Above Payment Terms: Net 30 (On Approved Credit) Sales Tax May Apply QUOTE NO:49074223 QUOTE DATE:07/31/2024 QUOTE EXPIRES:08/15/2024 RFQ NO: SHIPPING:ESD TOTAL PRICE:$8,790.56 TOTAL QUOTE:$8,790.56 LINE NO.PART NO.DESCRIPTION -QUOTE PRICE QTY EXTENDED PRICE 1 WK-CUST Workiva Custom Solution Workiva - WK-CUST Start Date: 09/01/2024 End Date: 09/30/2024 $8,790.56 COOP 1 $8,790.56 SUBTOTAL:$8,790.56 TOTAL PRICE:$8,790.56 TOTAL QUOTE:$8,790.56 CONFIDENTIAL PAGE 1 of 2 QUOTE DATE:07/31/2024 QUOTE NO:49074223 PRICE QUOTATION CARAHSOFT TECHNOLOGY CORP 11493 SUNSET HILLS ROAD | SUITE 100 | RESTON, VIRGINIA 20190 PHONE (703) 871-8500 | FAX (703) 871-8505 | TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM | SALES@CARAHSOFT.COM 1. Customer must reference Carahsoft Quote Number on Purchase Order 2. Any increase in subscription, support or professional services fees pricing will be in accordance with Workiva’s pricing and policies in effect at the time of the renewal 3. Service Levels: https://www.workiva.com/servicelevelcommitment Workiva will conduct maintenance, which may require downtime, during the maintenance windows outlined in the service level commitments. If downtime is expected, Workiva will post scheduled downtime via the Workiva status page (status.Workiva.com) 4. Support: https://workiva.com/premiumsupport 5. Should Customer purchase via Reseller, all terms of Carahsoft Quote must be incorporated in Reseller quote and Customer Purchase Order to Reseller. 6. Licensee agrees that any order for Workiva will be governed by the End User Agreement (EULA), copies of which are found at https://www.workiva.com/legal/enduseragreement_2.0 and all schedules and Documentation referenced by the EULA are made a part thereof. The parties agree that any term or condition stated in a Customer purchase order or in any other Customer order documentation (excluding vendor Quotes) is void. In the event of any conflict or inconsistency among the documents, the order of precedence shall be: (1) the applicable Quotes (and their Contract Vehicle), (2) the applicable EULA and (3) the Documentation. Licensee acknowledges it has the opportunity to review the Agreement terms, prior to executing an order 7. Data defined as “all information, uploaded by or on behalf of a Purchasing Entity into Vendor’s Services platform.” ADDITIONAL TERMS: DATA LOCATION Data Hosting Location: Notwithstanding anything to the contrary in the Terms and Conditions, End Client Data will be hosted in the location specified in the Data Hosting Location in the Order Details section above. Workiva will not move End Client Data to a different Data Hosting Location unless mutually agreed in advance and in writing. Any changes to Data Hosting Location requested by End Client and mutually agreed in writing may incur fees. At the time of signing, data is hosted by Amazon Web Services and Google. SUBSCRIPTION TERM Non-Renewal: The parties agree that this Order will not automatically renew and will expire upon the end of the Subscription Term, at which time the End Client will no longer be able to access the Subscription set forth herein. WORKIVA SLED BUDGET REPORTING ADVANCED - UNDER $500M TOTAL BUDGET The Budget Reporting Solution for governmental agencies, institutions of higher education, and non-profit organizations includes access to the SLED Budget Reporting Advanced workspace to enable the organization to streamline the creation of the following budget reports: Budget Books, CIP, Budget Bills, and Budget vs. Actuals, for organizations with total budget under $500M. This workspace includes Wdata and one (1) system connector for users involved in the budget reporting process and the ability to add such users on an as-needed basis. Total data storage of Wdata is limited to one hundred (100) gigabytes. Queries are limited to one hundred and twenty (120) terabytes processed per year. WORKIVA SLED FINANCIAL REPORTING ADVANCED - UNDER $500M TOTAL BUDGET The Financial Reporting Solution for governmental agencies, institutions of higher education, and non-profit organizations includes access to the SLED Financial Reporting Advanced workspace to enable the organization to streamline the creation of the following financial reports: Annual Financial Reports, Monthly, Quarterly, Financial Closing Packages for organizations with total budget under $500M. This workspace includes Wdata and one (1) system connector for users involved in the budget reporting process and the ability to add such users on an as-needed basis. Total data storage of Wdata is limited to one hundred (100) gigabytes. Queries are limited to one hundred and twenty (120) terabytes processed per year. CONTROLS MANAGEMENT ESSENTIALS Provides access to Workiva’s Controls Management Essentials Solution for the purposes of managing the Customer’s internal control environment, such as Risk and Control Matrices, risk assessments, and control certifications. Control testing, remediation, planning, and requests are excluded. This includes access to Workiva for users involved in the internal controls management process and the ability to add such users on an as-needed basis. The fees associated with the Controls Management Essentials Solution are not based upon the number of users. ADDITIONAL TERM FOR SOLUTION PRODUCTS TO THE EXTENT THE DESCRIPTION OF THIS SOFTWARE SUBSCRIPTION CONFLICTS WITH THE TERMS OF THE TERMS AND CONDITIONS, AND, NOTWITHSTANDING ANY ORDER OF PRECEDENCE THEREIN, THE PARTIES AGREE THAT THE DESCRIPTION IN THIS ORDER SHALL CONTROL. THIS DESCRIPTION AND THE TERMS OF THIS ORDER SHALL HAVE NO EFFECT ON ANY OTHER ACTIVE ORDER. ----- CONFIDENTIAL PAGE 2 of 2 QUOTE DATE:07/31/2024 QUOTE NO:49074223 PRICE QUOTATION CARAHSOFT TECHNOLOGY CORP 11493 SUNSET HILLS ROAD | SUITE 100 | RESTON, VIRGINIA 20190 PHONE (703) 871-8500 | FAX (703) 871-8505 | TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM | SALES@CARAHSOFT.COM TO:Aimee Ferguson Director of Finance City of Anna 120 W 7th St Anna, TX 75409 USA EMAIL:aferguson@annatexas.gov PHONE: (972) 924-3325 FROM:Jessica Froelich Carahsoft Technology Corp. 11493 Sunset Hills Road Suite 100 Reston, Virginia 20190 EMAIL:Jessica.Froelich@carahsoft.com PHONE: (571) 662-3352 FAX: (703) 871-8505 TERMS:OMNIA EDU contract: R191902 Term: April 30, 2025 FTIN:52-2189693 Shipping Point: FOB Destination Credit Cards: VISA/MasterCard/AMEX Remit To: Same as Above Payment Terms: Net 30 (On Approved Credit) Sales Tax May Apply QUOTE NO:49074305 QUOTE DATE:07/31/2024 QUOTE EXPIRES:08/15/2024 RFQ NO: SHIPPING:ESD TOTAL PRICE:$106,951.87 TOTAL QUOTE:$106,951.87 LINE NO.PART NO.DESCRIPTION -QUOTE PRICE QTY EXTENDED PRICE 1 WK-CUST Workiva Custom Solution Workiva - WK-CUST Start Date: 10/01/2024 End Date: 09/30/2025 $106,951.87 COOP 1 $106,951.87 SUBTOTAL:$106,951.87 TOTAL PRICE:$106,951.87 TOTAL QUOTE:$106,951.87 CONFIDENTIAL PAGE 1 of 2 QUOTE DATE:07/31/2024 QUOTE NO:49074305 PRICE QUOTATION CARAHSOFT TECHNOLOGY CORP 11493 SUNSET HILLS ROAD | SUITE 100 | RESTON, VIRGINIA 20190 PHONE (703) 871-8500 | FAX (703) 871-8505 | TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM | SALES@CARAHSOFT.COM 1. Customer must reference Carahsoft Quote Number on Purchase Order 2. Any increase in subscription, support or professional services fees pricing will be in accordance with Workiva’s pricing and policies in effect at the time of the renewal 3. Service Levels: https://www.workiva.com/servicelevelcommitment Workiva will conduct maintenance, which may require downtime, during the maintenance windows outlined in the service level commitments. If downtime is expected, Workiva will post scheduled downtime via the Workiva status page (status.Workiva.com) 4. Support: https://workiva.com/premiumsupport 5. Should Customer purchase via Reseller, all terms of Carahsoft Quote must be incorporated in Reseller quote and Customer Purchase Order to Reseller. 6. Licensee agrees that any order for Workiva will be governed by the End User Agreement (EULA), copies of which are found at https://www.workiva.com/legal/enduseragreement_2.0 and all schedules and Documentation referenced by the EULA are made a part thereof. The parties agree that any term or condition stated in a Customer purchase order or in any other Customer order documentation (excluding vendor Quotes) is void. In the event of any conflict or inconsistency among the documents, the order of precedence shall be: (1) the applicable Quotes (and their Contract Vehicle), (2) the applicable EULA and (3) the Documentation. Licensee acknowledges it has the opportunity to review the Agreement terms, prior to executing an order 7. Data defined as “all information, uploaded by or on behalf of a Purchasing Entity into Vendor’s Services platform.” ADDITIONAL TERMS: DATA LOCATION Data Hosting Location: Notwithstanding anything to the contrary in the Terms and Conditions, End Client Data will be hosted in the location specified in the Data Hosting Location in the Order Details section above. Workiva will not move End Client Data to a different Data Hosting Location unless mutually agreed in advance and in writing. Any changes to Data Hosting Location requested by End Client and mutually agreed in writing may incur fees. At the time of signing, data is hosted by Amazon Web Services and Google. SUBSCRIPTION TERM Non-Renewal: The parties agree that this Order will not automatically renew and will expire upon the end of the Subscription Term, at which time the End Client will no longer be able to access the Subscription set forth herein. WORKIVA SLED BUDGET REPORTING ADVANCED - UNDER $500M TOTAL BUDGET The Budget Reporting Solution for governmental agencies, institutions of higher education, and non-profit organizations includes access to the SLED Budget Reporting Advanced workspace to enable the organization to streamline the creation of the following budget reports: Budget Books, CIP, Budget Bills, and Budget vs. Actuals, for organizations with total budget under $500M. This workspace includes Wdata and one (1) system connector for users involved in the budget reporting process and the ability to add such users on an as-needed basis. Total data storage of Wdata is limited to one hundred (100) gigabytes. Queries are limited to one hundred and twenty (120) terabytes processed per year. WORKIVA SLED FINANCIAL REPORTING ADVANCED - UNDER $500M TOTAL BUDGET The Financial Reporting Solution for governmental agencies, institutions of higher education, and non-profit organizations includes access to the SLED Financial Reporting Advanced workspace to enable the organization to streamline the creation of the following financial reports: Annual Financial Reports, Monthly, Quarterly, Financial Closing Packages for organizations with total budget under $500M. This workspace includes Wdata and one (1) system connector for users involved in the budget reporting process and the ability to add such users on an as-needed basis. Total data storage of Wdata is limited to one hundred (100) gigabytes. Queries are limited to one hundred and twenty (120) terabytes processed per year. CONTROLS MANAGEMENT ESSENTIALS Provides access to Workiva’s Controls Management Essentials Solution for the purposes of managing the Customer’s internal control environment, such as Risk and Control Matrices, risk assessments, and control certifications. Control testing, remediation, planning, and requests are excluded. This includes access to Workiva for users involved in the internal controls management process and the ability to add such users on an as-needed basis. The fees associated with the Controls Management Essentials Solution are not based upon the number of users. ADDITIONAL TERM FOR SOLUTION PRODUCTS TO THE EXTENT THE DESCRIPTION OF THIS SOFTWARE SUBSCRIPTION CONFLICTS WITH THE TERMS OF THE TERMS AND CONDITIONS, AND, NOTWITHSTANDING ANY ORDER OF PRECEDENCE THEREIN, THE PARTIES AGREE THAT THE DESCRIPTION IN THIS ORDER SHALL CONTROL. THIS DESCRIPTION AND THE TERMS OF THIS ORDER SHALL HAVE NO EFFECT ON ANY OTHER ACTIVE ORDER. ----- CONFIDENTIAL PAGE 2 of 2 QUOTE DATE:07/31/2024 QUOTE NO:49074305 PRICE QUOTATION CARAHSOFT TECHNOLOGY CORP 11493 SUNSET HILLS ROAD | SUITE 100 | RESTON, VIRGINIA 20190 PHONE (703) 871-8500 | FAX (703) 871-8505 | TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM | SALES@CARAHSOFT.COM TO:Aimee Ferguson Director of Finance City of Anna 120 W 7th St Anna, TX 75409 USA EMAIL:aferguson@annatexas.gov PHONE: (972) 924-3325 FROM:Jessica Froelich Carahsoft Technology Corp. 11493 Sunset Hills Road Suite 100 Reston, Virginia 20190 EMAIL:Jessica.Froelich@carahsoft.com PHONE: (571) 662-3352 FAX: (703) 871-8505 TERMS:OMNIA EDU contract: R191902 Term: April 30, 2025 FTIN:52-2189693 Shipping Point: FOB Destination Credit Cards: VISA/MasterCard/AMEX Remit To: Same as Above Payment Terms: Net 30 (On Approved Credit) Sales Tax May Apply QUOTE NO:49074334 QUOTE DATE:07/31/2024 QUOTE EXPIRES:08/30/2024 RFQ NO: SHIPPING:ESD TOTAL PRICE:$77,005.10 TOTAL QUOTE:$77,005.10 LINE NO.PART NO.DESCRIPTION -QUOTE PRICE QTY EXTENDED PRICE 1 CAR001-103 Custom Professional Services. Scoped Milestone. SOW Required. Wdesk Setup (hourly) Carahsoft Technology Corporation - CAR001-103 $192.51 COOP 80 $15,400.80 2 CAR001-103 Custom Professional Services. Scoped Milestone. SOW Required. Formula Work (hourly) Carahsoft Technology Corporation - CAR001-103 $267.38 COOP 45 $12,032.10 3 CAR001-103 Custom Professional Services. Scoped Milestone. SOW Required. Document Design Automation (hourly) Carahsoft Technology Corporation - CAR001-103 $192.51 COOP 30 $5,775.30 4 CAR001-103 Custom Professional Services. Scoped Milestone. SOW Required. Implemenation Consulting (hourly) Carahsoft Technology Corporation - CAR001-103 $267.38 COOP 35 $9,358.30 5 CAR001-103 Custom Professional Services. Scoped Milestone. SOW Required. Data Management Consulting (hourly) Carahsoft Technology Corporation - CAR001-103 $267.38 COOP 100 $26,738.00 6 CAR001-103 Custom Professional Services. Scoped Milestone. SOW Required. Specialized Government Accounting Guidance (hourly) Carahsoft Technology Corporation - CAR001-103 $385.03 COOP 20 $7,700.60 SUBTOTAL:$77,005.10 TOTAL PRICE:$77,005.10 TOTAL QUOTE:$77,005.10 CONFIDENTIAL PAGE 1 of 2 QUOTE DATE:07/31/2024 QUOTE NO:49074334 PRICE QUOTATION CARAHSOFT TECHNOLOGY CORP 11493 SUNSET HILLS ROAD | SUITE 100 | RESTON, VIRGINIA 20190 PHONE (703) 871-8500 | FAX (703) 871-8505 | TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM | SALES@CARAHSOFT.COM 1. Customer must reference Carahsoft Quote Number on Purchase Order 2. Any increase in subscription, support or professional services fees pricing will be in accordance with Workiva’s pricing and policies in effect at the time of the renewal 3. Service Levels: https://www.workiva.com/servicelevelcommitment Workiva will conduct maintenance, which may require downtime, during the maintenance windows outlined in the service level commitments. If downtime is expected, Workiva will post scheduled downtime via the Workiva status page (status.Workiva.com) 4. Support: https://workiva.com/premiumsupport 5. Should Customer purchase via Reseller, all terms of Carahsoft Quote must be incorporated in Reseller quote and Customer Purchase Order to Reseller. 6. Licensee agrees that any order for Workiva will be governed by the End User Agreement (EULA), copies of which are found at https://www.workiva.com/legal/enduseragreement_2.0 and all schedules and Documentation referenced by the EULA are made a part thereof. The parties agree that any term or condition stated in a Customer purchase order or in any other Customer order documentation (excluding vendor Quotes) is void. In the event of any conflict or inconsistency among the documents, the order of precedence shall be: (1) the applicable Quotes (and their Contract Vehicle), (2) the applicable EULA and (3) the Documentation. Licensee acknowledges it has the opportunity to review the Agreement terms, prior to executing an order 7. Data defined as “all information, uploaded by or on behalf of a Purchasing Entity into Vendor’s Services platform.” See SOW beginning on page 3. CONFIDENTIAL PAGE 2 of 2 QUOTE DATE:07/31/2024 QUOTE NO:49074334 Lance, Soll, & Lunghard LLP Technological Consulting Team STATEMENT OF WORK This statement of work (“SOW”), effective upon the latter of the two signatures below, is entered into and governed by Carahsoft quote number 49074334 as well as a Service Agreement between Carahsoft and City of Anna, TX (herein referred to as the Customer). Both agreements a re herein referred to as “The Agreements” This SOW and the Agreements constitute the complete agreement regarding services and deliverables provided under this SOW. The terms and conditions of this SOW shall prevail over any conflicting terms or conditions of the Agreements. ENGAGEMENT DETAILS Project Name: City of Anna, TX - Workiva Connected Reporting - Government The earlier of 7/24/2024, or upon the latter of the two signatures below. SOW Start (effective) Date: SOW End (expiration) Date: Unless otherwise listed in the service(s) description, the earlier of one (1) year from the Effective Date or the completion of services herein. The performance of Services beyond one (1) year will be at LSL’’s discretion. Consultant Representative: Gail Gray Gail.Gray@lslcpas.com 936-828-4587 Jessica Froelich 11493 Sunset Hills Road, Suite 100, Reston, VA 20190 T: 571.662.3352 | 888.66.Carah | F: 703.871.8505 JESSICA.FROELICH@CARAHSOFT.COM|WWW.CARAHSOFT.COM|CARAHSOFT.ZOOM.US/MY/JESSICA.FROELICH City of Anna, TX Carahsoft Representative: End Client: DELIVERABLES AND FEES (USD) These services will be billed at our current hourly rates according to personnel level. Hourly services to be performed are n ot to exceed the amount of $77,005.10 without prior authorization from the client. Scoped (Hourly) Services Fees Estimated Hours Hourly Rate Based on Staff Level List Price Wdesk Setup 80 45 30 35 100 20 TBD $15,400.80 Formula Work TBD $12,032.10 Document Design Automation TBD $5,775.30 Implementation Consulting TBD $9,358.30 Data Management Consulting TBD $26,738.00 Specialized Government Accounting Guidance TBD $7,700.60 $77,005.10 PERSONNEL LEVEL HOURLY RATE* Partner $385 Senior Manager $289 Manager $246 Supervisor $214 Senior $193 Staff – Experienced $161 203 N. Brea Blvd, Suite 203, Brea, CA 92821 1611 E. Fourth Street, Suite 200, Santa Ana, CA 92701 River Plaza Dr., Suite 150, 2151 Sacramento, CA 95833 Waterway Avenue, Suite 300 21 The Woodland s , TX 77380 www. lslcpas .com (714) 672 - 0022 (714) 569 - 1000 (916) 503 - 9691 (936) 828 - 4587 /contact - us Page 1 of 2