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Home My WebLink About2024-09-10 Work Session & Regular Meeting Packet AmendedAGENDA City Council Work Session THE CITY OF Tuesday, September 10, 2024 @ 5:30 PM AlItia Anna Municipal Complex - Council Chambers 120 W. 7th Street, Anna, Texas 75409 The City Council of the City of Anna will meet in a Closed Session on 9/10/2024 at 5:30 PM, in the Anna Municipal Complex - Council Chambers, located at 120 W. 7th Street, to consider the following items. 1. Call to Order, Roll Call, and Establishment of Quorum. 2. Closed Session (Exceptions). Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed Session to discuss any items listed or referenced on this Agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072). C. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087). d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074). Boards and Commissions The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 3. Consider/Discuss/Action on any items listed on any agenda - work session, regular meeting, or closed session - that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. 4. Adjourn. This is to certify that I, Carrie L. Land, City Secretary, posted this Agenda on the City's website (www.annatexas.gov) and at the Anna Municipal Complex bulletin board at or before 5:00 PM on 9/6/2024. Carrie L. Land, City Secretary 1. The Council may vote and/or act upon each of the items listed in this agenda. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972 924-3325 two working days prior to the meeting so that appropriate arrangements can be made. AGENDA THE CTT'Y OF City Council Meeting Aftha Tuesday, September 10, 2024 at 6:00 PM Anna Municipal Complex - Council Chambers 120 W. 7th Street, Anna, Texas 75409 The City Council of the City of Anna will meet on 9/10/2024 at 6:00 PM in the Anna Municipal Complex -Council Chambers, located at 120 W. 7th Street, to consider the following items. Welcome to the City Council meeting. If you wish to speak on an Open Session agenda item, please fill out the Opinion/Speaker Registration Form and turn it in to the City Secretary before the meeting starts. 1. Call to Order, Roll Call, and Establishment of Quorum. 2. Invocation and Pledge of Allegiance. 3. Neighbor Comments. At this time, any person may address the City Council regarding an item on this meeting Agenda that is not scheduled for public hearing. Also, at this time, any person may address the City Council regarding an item that is not on this meeting Agenda. Each person will be allowed up to three (3) minutes to speak. No discussion or action may be taken at this meeting on items not listed on this Agenda, other than to make statements of specific information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. 4. Reports. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality, and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the Agenda. a. Proclamation - Constitution Week 2024 5. Work Session. a. City of Anna Recreation Programming. (Neighborhood Services Assistant Director Jeff Freeth) 6. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council Member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Meeting Minutes for August 27, 2024, and September 3, 2024. (City Secretary Carrie Land) b. Approve the Quarterly Investment Report for the Period Ending June 30, 2024. (Director of Finance Aimee Ferguson) C. Review Minutes of the July 22, 2024, April 22, 2024, March 25, 2024 and February 26, 2024 Diversity and Inclusion Advisory Commission Meetings. (Assistant City Manager Taylor Lough) d. Approve a Resolution Authorizing the City Manager to Execute an Interlocal Cooperation Agreement with the City of Allen for Mutual Aid for Information Technology Services. (IT Manager Chris Talbot) e. Approve a Resolution Authorizing the City Manager to Execute the Cyber Liability and Data Breach Response Interlocal Agreement (ILA) with the Texas Municipal League Intergovernmental Risk Pool (TMLIRP). (IT Manager Chris Talbot) f. Approve a Resolution Authorizing the City Manager to Execute a Purchase Order for Jacobs Manufacturing to Purchase Reinforces Fiberglass Buildings to Better Protect Water Disinfection Equipment (Director of Public Works Steven Smith). g. Approve a Resolution Consenting to the Addition of 23.130 Acres of Land to Blue Meadow Municipal Utility District No. 1 of Collin County. (City Attorney Clark McCoy) 7. Items For Individual Consideration. a. Consider/Discuss/Action regarding a Resolution authorizing a professional services agreement for planning & engineering services with Kimley-Horn and Associates, Inc. for the Comprehensive Plan update. (Director of Development Services Stephanie Scott -Sims) b. Consider/Discuss/Action approving an Ordinance adopting the FY2025 Budget. (Budget Manager Terri Doby) C. Consider/Discuss/Action regarding a Resolution ratifying the property tax revenue increase reflected in the City of Anna FY2025 Budget. (Budget Manager Terri Doby) d. Consider/Discuss/Action approving an Ordinance adopting the FY2025 Tax Rate. (Budget Manager Terri Doby) e. Consider/Discuss/Action regarding a Resolution authorizing an Agreement for Annual Audit Services. (Director of Finance Aimee Ferguson) f. First Reading of a Resolution approving the Fiscal Year 2024-2025 Anna Community Development Corporation Annual Budget. (Director of Economic Development Bernie Parker) g. Second Reading of a Resolution approving the Fiscal Year 2024-2025 Anna Community Development Corporation Annual Budget. (Director of Economic Development Bernie Parker) h. Consider/Discuss/Action a Resolution approving the Fiscal Year 2024-2025 Anna Community Development Corporation Annual Budget. (Director of Economic Development Bernie Parker) i. Consider/Discuss/Action on a Resolution approving the Fiscal Year 2024- 2025 Anna Economic Development Corporation Annual Budget. (Director of Economic Development Bernie Parker) Consider/Discuss/Action on a Resolution authorizing the City Manager to execute purchase orders in a third amendment to the Construction Manager at Risk contract for the construction of improvements at the Hurricane Wastewater Treatment Plant with Garney Construction. (Director of Public Works Steven Smith). k. Consider/Discuss/Action on Filling Vacancies on the Parks Advisory Board, Board of Adjustments, and Diversity and Inclusion Advisory Commission. (City Secretary Carrie Land) I. Consider/Discuss/Action on Appointment of the 2025 Boards and Commissions Interview Committee. (City Secretary Carrie Land) 8. Future Agenda Items. 9. Closed Session (Exceptions). Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed Session to discuss any items listed or referenced on this Agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). City ordinances and regulations. b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072). C. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087). d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074). City Council. City Secretary's Annual Review. City Manager's Annual Review. The Council further reserves the right to enter into Executive Session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 10. Consider/Discuss/Action on any items listed on any agenda - work session, regular meeting, or closed session - that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. 11. Adjourn. This is to certify that I, Carrie L. Land, City Secretary, posted this Agenda on the City's website (www.annatexas.gov) and at the Anna Municipal Complex bulletin board at or before 5:00 PM on 9/6/2024. Carrie L. Land, City Secretary 1. The Council may vote and/or act upon each of the items listed in this agenda. Notwithstanding the foregoing or any other statement in this Agenda, the Council shall not take action on any item until after providing opportunity for public testimony under the "Neighbor Comments" item or after any public hearing held under applicable law. 2. The Council reserves the right to retire into closed executive session concerning any of the items listed on this agenda, whenever it is considered necessary and legally justified under the Open Meeting Act. 3. Persons with a disability who want to attend this meeting who may need assistance should contact the City Secretary at 972-924-3325 two working days prior to the meeting so that appropriate arrangements can be made. THE CITY OF Anna AGENDA ITEM: Proclamation - Constitution Week 2024 Item No. 4.a. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Carrie Land SUMMARY: The John F. Greer Chapter, DAR, was established in and continues to meet in the City of Anna at White Rock Baptist Church. The Chapter observes annually, Constitution Week, September 17th through the 23rd, to commemorate the adoption of the US Constitution. FINANCIAL IMPACT: This item has no financial impact. BACKGROUND: September 17, 2024, marks the two hundred thirty-seventh anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Neighborly. ATTACHMENTS: 1. Proclamation Constitution Wk 2024-Anna prodamatiott by the vapor of the Citp of 2nna, Texas To all to WI)om these presents' MIMI come, oreetingq: WHEREAS, September 17, 2024, marks the two hundred thirty-seventh anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17d' through September 23rd as Constitution Week. NOW, THEREFORE, I, Pete Cain, Mayor of the City of Anna, Texas, do hereby declare and proclaim September 17 through September 23, 2024 as "CONSTITUTION WEEK" and ask our citizens to reaffirm the ideals the framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained. IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the City of Anna, Texas to be affixed this the day of September, 2024. PETE CAIN, MAYOR ATTEST: CARRIE LAND, CITY SECRETARY THE CITY OF Anna /_[r]=1ZI17_1111=1►yiI Item No. 5.a. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Jeff Freeth City of Anna Recreation Programming. (Neighborhood Services Assistant Director Jeff Freeth) SUMMARY: Staff will provide a presentation on the past, current and the future of recreation programs. The presentation will cover programming for youth (12 and under), teens (13- 17), adults, and adults 50+. The following programming areas will be discussed: athletics, contract classes, staff -led programs, special event permits, and facility reservations. FINANCIAL IMPACT: This item has no financial impact. BACKGROUND: The purpose of the presentation is to keep the council apprised of the growth of recreation programming by including data from past programs and forecasts or trends for future programs. The presentation, and data, should provide the council with a reference point of where recreation currently stands and provide them with insight for future planning and decision -making. STRATEGIC CONNECTIONS: Active. The City of Anna promotes an active community through a variety of social opportunities. ATTACHMENTS: THE CITY OF Anna Item No. 6.a. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: AGENDA ITEM: Approve City Council Meeting Minutes for August 27, 2024, and September 3, 2024. (City Secretary Carrie Land) SUMMARY: FINANCIAL IMPACT: BACKGROUND: STRATEGIC CONNECTIONS: ATTACHMENTS: 1. CCmin2024-08-27 Work Session 2. CCmin2024-08-27- Amended 3. CCmin2024-09-03 Special Called City Council Work Session Meeting Minutes THE CITY OF AiiAa Tuesday, August 27, 2024 @ 5:30 PM Anna Municipal Complex - Council Chambers 120 W. 7th Street, Anna, Texas 75409 The City Council of the City of Anna met in a Closed Session on 8/27/2024 at 5:30 PM, in the Anna Municipal Complex - Council Chambers, located at 120 W. 7th Street, to consider the following items. 1. Call to Order, Roll Call, and Establishment of Quorum. Mayor Cain called the meeting to order at 5:30 PM. Members Present: Mayor Pete Cain Council Member Jody Bills Council Member Kelly Herndon Council Member Lee Miller Members Absent: None 2. Closed Session (Exceptions). Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed Session to discuss any items listed or referenced on this Agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). City ordinances and regulations b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072). C. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087). d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074). City Secretary Annual Review MOTION: Council Member Herndon moved to enter closed session. Council Member Miller seconded. Motion carried 4-0. Mayor Cain recessed the meeting at 5:31 PM. Mayor Cain reconvened the meeting at 6:05 PM. 3. Consider/Discuss/Action on any items listed on any agenda - work session, regular meeting, or closed session - that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. No action was taken. 4. Adjourn. Mayor Cain adjourned the meeting at 6:05 PM. ATTEST: City Secretary Carrie L. Land Approved on the 10t" day of September 2024 Mayor Pete Cain Regular City Council Meeting Meeting Minutes THE CITY OF AiiAa Tuesday, August 27, 2024 @ 6:00 PM Anna Municipal Complex - Council Chambers 120 W. 7th Street, Anna, Texas 75409 The City Council of the City of Anna met on 8/27/2024 at 6:00 PM in the Anna Municipal Complex -Council Chambers, located at 120 W. 7th Street, to consider the following items. 1. Call to Order, Roll Call, and Establishment of Quorum. Mayor Cain called the meeting to order at 6:05 PM. Members Present: Mayor Pete Cain Mayor Pro Tern Stan Carver II Deputy Mayor Pro Tern Elden Baker Council Member Kevin Toten Council Member Jody Bills Council Member Kelly Herndon Council Member Lee Miller Members Absent: None 2. Invocation and Pledge of Allegiance. Council Member Bills led the Invocation and Pledge of Allegiance. 3. Neighbor Comments. Jodi Foster spoke about a property tax freeze for senior citizens. (see attached) 4. Reports. Council Member Miller spoke about ending the streak of reckless driving. 5. Consent Items. MOTION: Council Member Herndon moved to approve items 5.a.-k. Council Member Toten seconded. Motion carried 7-0. a. Approve City Council Meeting Minutes for August 13, 2024. (City Secretary Carrie Land) b. Review minutes for the July 15, 2024, Parks Advisory Board Meetings. (Director of Neighborhood Services Marc Marchand) C. Review Monthly Financial Report for the Month Ending July 31, 2024. (Budget Manager Terri Doby) d. Approve a Resolution for an extension of the Agreement with Collin County for Animal Control Services. (Community Enhancement and Compliance Manager Michael Wherland) The City of Anna continues to contract with Collin County Animal Services to provide animal control services. Services include responding to neighbor complaints regarding animal control issues. Staff recommended extending the Animal Control Services interlocal agreement with Collin County Animal Control Services for a one (1) year period, from October 1, 2024, continuing through and including September 30, 2025, with the option for either party to terminate the contract with ninety (90) days written notice. Funding for this contract was appropriated in the FY2025 Community Enhancement and Compliance Division budget in the amount of $99,661. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING EXTENSION OF THE AGREEMENTS WITH COLLIN COUNTY FOR ANIMAL CONTROL SERVICES. e. Approve a Resolution for an extension of the Agreement with Collin County for Animal Shelter Services. (Community Enhancement and Compliance Manager Michael Wherland) The City of Anna continues to contract with Collin County for facility construction and use of an animal shelter. The contract allows animals captured within the City of Anna to be housed at the Collin County animal shelter. Staff recommended extending the Animal Shelter interlocal agreement with Collin County for a one (1) year period, from October 1, 2024, continuing through and including September 30, 2025, with the option for either party to terminate the contract with ninety (90) days written notice. Funding for this contract was appropriated in the FY2025 Community Enhancement and Compliance Division budget in the amount of $68,622. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING EXTENSION OF THE AGREEMENTS WITH COLLIN COUNTY FOR ANIMAL SHELTERING SERVICES. f. Approve a Resolution authorizing the City Manager to approve the sole source vendor, Bibliotheca, for the purchase of necessary library equipment for the Anna Community Library and Municipal Plaza projects. (Neighborhood Services Director Marc Marchand) The City of Anna has solicited proposals from vendors for the purchase of necessary library equipment in the Anna Community Library. Bibliotheca provides certain products that are unique to the library market and can only be purchased through Bibliotheca. The products include Open+, Unifi, selfCheck 3000, flex AMH, and RFID gates. As the Anna Community Library is under construction, staff has begun the process of sourcing and purchasing items necessary to operate the library. Funding for the Anna Community Library project was approved by voters in the 2021 Bond Election (Proposition B - Community Library) and was appropriated in the FY2024 Capital Improvement Program budget in the amount of $22.0 million from General Obligation Bond funds. This resolution approves an amount not to exceed $294,246.96 for necessary equipment, as shown in the proposal, for the Anna Community Library. A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY MANAGER TO APPROVE THE SOLE SOURCE VENDOR, BIBLIOTHECA, FOR THE PURCHASE OF NECESSARY LIBRARY EQUIPMENT AS SHOWN IN THE PROPOSAL, IN THE AMOUNT NOT TO EXCEED TWO HUNDRED NINTY-FOUR THOUSAND, TWO HUNDRED FOURTY-SIX AND NINTY-SIX CENTS ($294,246.96) AND PROVIDING FOR AN EFFECTIVE DATE. g. Approve an Ordinance adopting the 2024 Annual Service Plan Update to the Service and Assessment Plan and Assessment Roll, including the collection for the 2024-2025 annual installments for the Hurricane Creek Public Improvement District (PID). (Director of Economic Development Bernie Parker) The Hurricane Creek Public Improvement District was created pursuant to the Public Improvement District (PID) Act and a resolution of the Anna City Council on November 13, 2018. Anna has contracted with P3 Works to provide administrative and management support services associated with Hurricane Creek Public Improvement District. The P3 Works scope of services includes the annual determination of the special assessments to be collected from the property within the PID boundaries, as well as updating the service and assessment plan and special assessment roll. In compliance with Chapter 372, Texas Local Government Code, the Service and Assessment Plan must be reviewed and updated annually. The Service and Assessment Plan (SAP) sets forth the costs of the Authorized Improvements, and the manner of assessing the property in the District for the costs of such Authorized Improvements based on the benefit provided to the Assessed Property. Pursuant to the PID Act, the SAP must be reviewed and updated annually. This document is the Annual Service Plan Update for 2024.The City Council also adopted an Assessment Roll identifying the Assessments on each Lot within the District, based on the method of assessment identified in the SAP. This 2024 Annual Service Plan Update also updates the Assessment Roll for 2024. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS APPROVING THE 2024 ANNUAL SERVICE PLAN UPDATE TO THE SERVICE AND ASSESSMENT PLAN, INCLUDING THE ASSESSMENT ROLL, FOR THE HURRICANE CREEK PUBLIC IMPROVEMENT DISTRICT IN ACCORDANCE WITH CHAPTER 372, TEXAS LOCAL GOVERNMENT CODE, AS AMENDED; AND PROVIDING AN EFFECTIVE DATE. h. Approve an Ordinance adopting the 2024 Annual Service Plan Update to the Service and Assessment Plan and Assessment Roll, including the collection for the 2024-2025 annual installments for the ANACAPRI Public Improvement District (PID). (Director of Economic Development Bernie Parker) The ANACAPRI Public Improvement District was created pursuant to the Public Improvement District (PID) Act and a resolution of the Anna City Council on April 12, 2022. Anna has contracted with P3 Works to provide administrative and management support services associated with Anacapri Public Improvement District. The P3 Works scope of services includes the annual determination of the special assessments to be collected from the property within the PID boundaries, as well as updating the service and assessment plan and special assessment roll. In compliance with Chapter 372, Texas Local Government Code, the Service and Assessment Plan must be reviewed and updated annually. The Service and Assessment Plan (SAP) sets forth the costs of the Authorized Improvements, and the manner of assessing the property in the District for the costs of such Authorized Improvements based on the benefit provided to the Assessed Property. Pursuant to the PID Act, the SAP must be reviewed and updated annually. This document is the Annual Service Plan Update for 2024.The City Council also adopted an Assessment Roll identifying the Assessments on each Lot within the District, based on the method of assessment identified in the SAP. This 2024 Annual Service Plan Update also updates the Assessment Roll for 2024. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS APPROVING THE 2024 ANNUAL SERVICE PLAN UPDATE TO THE SERVICE AND ASSESSMENT PLAN, INCLUDING THE ASSESSMENT ROLL, FOR THE ANACAPRI PUBLIC IMPROVEMENT DISTRICT IN ACCORDANCE WITH CHAPTER 372, TEXAS LOCAL GOVERNMENT CODE, AS AMENDED; AND PROVIDING AN EFFECTIVE DATE. Approve an Ordinance adopting the 2024 Annual Service Plan Update to the Service and Assessment Plan and Assessment Roll, including the collection for the 2024-2025 annual installments for the Sherley Tract Public Improvement District No. 2 (PID). (Director of Economic Development Bernie Parker) The Sherley Tract Public Improvement District Number Two was created pursuant to the Public Improvement District (PID) Act and a resolution of the Anna City Council on December 8, 2020. Anna has contracted with P3 Works to provide administrative and management support services associated with Sherley Tract Public Improvement District Number Two. The P3 Works scope of services includes the annual determination of the special assessments to be collected from the property within the PID boundaries, as well as updating the service and assessment plan and special assessment roll. In compliance with Chapter 372, Texas Local Government Code, the Service and Assessment Plan must be reviewed and updated annually. The Service and Assessment Plan (SAP) sets forth the costs of the Authorized Improvements, and the manner of assessing the property in the District for the costs of such Authorized Improvements based on the benefit provided to the Assessed Property. Pursuant to the PID Act, the SAP must be reviewed and updated annually. This document is the Annual Service Plan Update for 2024.The City Council also adopted an Assessment Roll identifying the Assessments on each Lot within the District, based on the method of assessment identified in the SAP. This 2024 Annual Service Plan Update also updates the Assessment Roll for 2024. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS APPROVING THE 2024 ANNUAL SERVICE PLAN UPDATE TO THE SERVICE AND ASSESSMENT PLAN, INCLUDING THE ASSESSMENT ROLL, FOR THE SHERLEY TRACT PUBLIC IMPROVEMENT DISTRICT NO. 2 IN ACCORDANCE WITH CHAPTER 372, TEXAS LOCAL GOVERNMENT CODE, AS AMENDED; AND PROVIDING AN EFFECTIVE DATE. Approve an Ordinance Amending Article 5.03, Alcoholic Beverages, § 5.023.002. Permit Required; Fee: Associated Requirements and Procedures. (City Secretary Carrie Land) It has been determined that it would be advantageous and beneficial to the City to amend Article 5.03, Alcoholic Beverages, § 5.03.002. Permit required; fee; associated requirements and procedures of the Anna City Code of Ordinances by reducing the frequency of fees charged by the City in association with establishments applying for and renewing alcoholic beverage permits. This new Ordinance changes the Permit Fee from being renewed annually to biennially. These changes will take effect immediately. This does not affect the permits that are already held by establishments. Going forward, all permits will be issued for a two-year period to correspond with the Licenses and Permits Maximum Local Fees Chart provided by the Texas Alcoholic Beverage Commission. AN ORDINANCE OF THE CITY OF ANNA, TEXAS AMENDING ARTICLE 5.03, ALCOHOLIC BEVERAGES, § 5.03.002. PERMIT REQUIRED; FEE; ASSOCIATED REQUIREMENTS AND PROCEDURES OF THE ANNA CITY CODE OF ORDINANCES REGARDING PROCESSING OF TABC APPLICATIONS FOR ALCOHOL PERMITS AND LICENSES; PROVIDING FOR A PENALTY FOR VIOLATIONS OF THIS ORDINANCE; PROVIDING FOR SAVINGS, REPEALING AND SEVERABILITY CLAUSES; PROVIDING FOR PUBLICATION OF THE CAPTION HEREOF AND AN EFFECTIVE DATE. k. Approve an Ordinance Amending Anna City Code of Ordinances Article 8.06, Electioneering at Polling Place, and § 9.05.022(3) Political Sign, with Associated Requirements and Procedures. (City Secretary Carrie Land) These changes have come about, due to the overwhelming number of campaign signs during the Primary Election in March 2024. The Texas Legislature has authorized municipalities to impose reasonable regulations on the types of electioneering activities on or near the premises of polling places. City Council has compelling interests in protecting the right of its citizens to vote freely for candidates of their choice, protecting its voters from confusion and undue influence, and preserving the integrity of its election process. It would be advantageous and beneficial to the City and its citizens to amend provisions of the Anna City Code of Ordinances with respect to regulations governing electioneering at polling places and political signs. Changes to the Electioneering laws include: • Signs may be put out no more than 24 hours prior to voting begins; and • Signs may not be placed in landscaped areas; and • Signs may be no more than sixteen square feet in size; and • No tents or canopies will be allowed; and • No more than five political signs per candidate or measure; and • City Secretary and code enforcement may enforce the ordinance. Changes to the Political Sign Ordinance are mainly cleanup items. AN ORDINANCE OF THE CITY OF ANNA, TEXAS AMENDING ANNA CITY CODE OF ORDINANCES ARTICLE 8.06, ELECTIONEERING AT POLLING PLACE, AND § 9.05.022(3) POLITICAL SIGN, WITH ASSOCIATED REQUIREMENTS AND PROCEDURES; PROVIDING FOR A PENALTY FOR VIOLATIONS OF THIS ORDINANCE; PROVIDING FOR SAVINGS, REPEALING AND SEVERABILITY CLAUSES; PROVIDING FOR PUBLICATION OF THE CAPTION HEREOF AND AN EFFECTIVE DATE. 6. Items For Individual Consideration. a. Consider/Discuss/Action on a Resolution regarding a third amendment to the Woods at Lindsey Place Development Agreement. (Planning Manager Lauren Mecke) The original Development Agreement (Resolution 2020-11-813A) was approved on November 10, 2020 as part of the Woods at Lindsey Place master planned community. At the Tuesday, July 25, 2023 City Council meeting, the Council approved amendments to the multifamily building material requirements for the "Casita" building types. The 2023 amendment did not affect the masonry standards of single-family, commercial, nor "Garden -style" multi -family buildings. The owner and developer, DHI Communities, is requesting a modification to the masonry standards. Request For "Garden -style" multi -family building types, each structure shall maintain an overall minimum masonry percentage of 50%, excluding doors and windows, and recessed balcony areas (should be allowed as plane break) in substantial conformance with the attached Elevations. Any face of the building parallel and visible from Buddy Hayes Boulevard and Rosamond Parkway as depicted in the approved Preliminary Site Plan, shall consist of a minimum of 75% masonry materials. Existing Development Agreement Language "All multi -family buildings and structures shall have at least sixty percent (60%), for the first three stories of the total exterior walls above grade level, excluding doors and windows, and recessed balcony areas (should be allowed as plan break), constructed of masonry (brick/rock veneer) materials with no more than forty percent (40%) consisting of cementitious siding (Hardie products) or stucco materials." MOTION: Council Member Toten moved to deny. Deputy Mayor Pro Tern Baker seconded. Motion carried 6-0-1. Mayor Pro Tern Carver Abstained. b. Consider/Discuss/Action on a Resolution awarding the construction contract for the Pecan Grove Trail capital improvement project to AALC, LLC, dba Perfect Finish Landscaping. (Park Planning & Development Manager Dalan Walker) The Pecan Grove Trail project is a segment of trail included in the Anna 2050 Parks, Open Space, Trails and Recreation Master Plan adopted by City Council in 2021. This portion of the trail system will connect the Estates of Pecan Grove to the Park Place subdivision via a bridge crossing of Slayter Creek. This project will connect to an existing 10'-wide concrete trail that travels through the Park Place development north to Taylor Boulevard. In the future, the trail will cross Taylor and connect to the Oak Hollow subdivision as well as traveling east to connect to Baldwin Park. Ultimately, neighbors in the Estates of Pecan Grove and the developments along the trail will be able to travel, by trail, all the way to Natural Springs Park. This item awarded the construction contract for the Pecan Grove Trail capital park improvement project. An Invitation to Bid was issued on July 16, 2024, and advertised in accordance with state law for the Pecan Grove Trail project. The bid remained open for 24 days and was closed at 2:00 pm on August 9, 2024. This was a value -based bid with contractors being scored primarily on bid price, project personnel, experience and qualifications of the company and past relationship with the City. Bids were received from nine contractors and were evaluated based on the criteria set forth in the bid documents. Perfect Finish Landscaping was the highest scoring bidder by 0.3 points. They were also the low bidder. The construction agreement will be finalized once City Council determines which alternates will be accepted. The most critical decision is in regard to Bid Alternate #4, which includes optional parking spaces in two locations (Luscombe Lane & Leslie Lane). In order to minimize public use of the HOA parking lot at the amenity center in the neighborhood, staff worked with the design team to prepare optional public parking in these two locations - if desired by the City Council. If approved, the proposed parking spaces would include signage designating their use only during standard City of Anna park hours, which is from one hour before dawn until 11 pm. The four alternates included: Alternate 1: Shade structure and associated light, benches and trash receptacles. Alternates 2 & 3: Drinking fountain and associated concrete cutting, water tap and water meter. Alternate 4: Trail head parking at Luscombe Lane and Leslie Lane cul-de- sacs and associated sidewalks. Funding for the Pecan Grove Trail project was appropriated in the FY2024 Community Investment Program budget in the amount of $1,385,000 million from the Park Bond Fund. The estimated cost of this construction contract for the Pecan Grove Trail project is $1,232,431. MOTION: Council Member Toten moved to approve item 6b with the alternate of both parking at Leslie Lane and Luscombe Lane, and with manhole decorations. Mayor Pro Tern Carver seconded. Motion carried 7- 0. A RESOLUTION OF THE CITY OF ANNA, TEXAS, APPROVING A CONSTRUCTION AGREEMENT WITH AALC, LLC, DBA PERFECT FINISH LANDSCAPING TO CONSTRUCT A TRAIL, BRIDGE AND ASSOCIATED AMENITIES AT PECAN GROVE PARK. C. Consider/Discuss/Action on a Resolution awarding the construction contract for the installation of a 12" offsite water main along the Collin County Outer Loop and County Road 286 to the Hurricane Creek Wastewater Treatment Plant to Lynn Vessels, LLC. (Assistant City Manager Greg Peters, P.E.) This water line is needed to serve the regional wastewater treatment plant and future development in the southwest portion of the City. This item awarded the construction contract for the 12" Offsite Water Line capital improvement project to Lynn Vessels, LLC. The project will bring a larger capacity water distribution system to the Collin County Outer Loop area for future development, and provide water service to the Hurricane Creek Wastewater Treatment Plant, which is currently under construction. The City bid the project publicly and opened bids on Tuesday, August 13, 2024. Fifteen bids were received, demonstrating increasing interest in Anna from a range of DFW contractors. The lowest qualified bid was received from Lynn Vessels, LLC, in the amount of $812,465.32. Staff reviewed Lynn Vessels' qualifications, experience, and capabilities and found them qualified to perform the work. Staff recommended awarding the project to Lynn Vessels, LLC, in an amount not to exceed $900,000, which includes contingency funds totaling $87,534.68. This water line is needed to serve the regional wastewater treatment plant and future development in the southwest portion of the City. Funding for the Hurricane Creek Wastewater Treatment Plant was appropriated in the FY2024 Community Investment Program budget in the amount of $65 million from Utility Bond Funds. The estimated cost of this 12" offsite water main to the Hurricane Creek Wastewater Treatment Plant is $900,000. Council Member Herndon stated that in the future, that if it is one of the lower bids, that we go with someone that's local here in Anna. MOTION: Council Member Herndon moved to approve. Council Member Toten seconded. Motion carried 7-0. A RESOLUTION OF THE CITY OF ANNA, TEXAS AWARDING THE 12" WATER LINE PROJECT ALONG COUNTY ROAD 286 AND THE COLLIN COUNTY OUTER LOOP TO LYNN VESSELS CONSTRUCTION, LLC, IN THE AMOUNT NOT TO EXCEED NINE HUNDRED THOUSAND DOLLARS ($900,000.00), INCLUDING CONTIGENCY FUNDS, WITH AN EFFECTIVE DATE. d. Conduct a Public Hearing related to the proposed levy of assessments on Improvement Area #2 of The Woods at Lindsey Place Public Improvement District. (Director of Economic Development Bernie Parker) Staff recommended that the City Council conduct a public hearing related to the proposed levy of assessments on Improvement Area #2 of The Woods at Lindsey Place Public Improvement District. Mayor Cain opened the public hearing at 6:51 PM. Director of Economic Development Bernie Parker provided background information on this item. No comments from the public were given. Mayor Cain closed the public hearing at 6:54 PM. e. Consider/Discuss/Action on adoption of an Ordinance of the City Council of the City of Anna, Texas Approving a 2024 Amended and Restated Service and Assessment Plan, Including Revised Assessment Rolls, for the Woods at Lindsey Place Public Improvement District in Accordance with Chapter 372, Texas Local Government Code, as amended; and Providing an Effective Date. (Director of Economic Development Bernie Parker) On February 14, 2023, the City Council passed and approved Resolution No. 2023-02- 1379 authorizing the establishment of the District in accordance with the PID Act, which authorization was effective upon publication as required by the PID Act. The purpose of the District is to finance the Actual Costs of Authorized Improvements that confer a special benefit on approximately 198.006 acres located within the corporate limits of the City, as described by the legal description. On March 14, 2023, the City Council approved the Original Service and Assessment Plan and levied the Improvement Area #1 Assessments to finance the Improvement Area #1 Projects to be constructed for the benefit of the Improvement Area #1 Assessed Property within the District by approving Ordinance No. 1036-2023-03. The Original Service and Assessment Plan identified the Improvement Area #1 Authorized Improvements to be provided by the District, the costs of the Improvement Area #1 Authorized Improvements, the indebtedness to be incurred for the Improvement Area #1 Authorized Improvements, and the manner of assessing the property in the District for the costs of the Improvement Area #1 Authorized Improvements. The City also adopted an Assessment Roll for Improvement Area #1, identifying the Assessment on each Lot Type within Improvement Area #1, based on the method of assessment identified in the Original Service and Assessment Plan. On September 12, 2023, the City Council approved the 2023 Amended and Restated Service and Assessment Plan which served to amend and restate the Original Service and Assessment Plan in its entirety for the purposes of (1) issuing the Improvement Area #1 Bonds; and (2) updating the Improvement Area #1 Assessment Roll. This 2024 Amended and Restated Service and Assessment Plan serves to amend and restate the 2023 Amended and Restated Service and Assessment Plan in its entirety for the purposes of (1) identifying the Improvement Area #2 Authorized Improvements to be provided by the District; (2) identifying the costs of the Improvement Area #2 Authorized Improvements (3) identifying the indebtedness to be incurred for the Improvement Area #2-A Authorized Improvements, and the manner of assessing the Improvement Area #2-A Assessed Property for the costs of the Improvement Area #2-A Authorized Improvements; (4) identifying the indebtedness to be incurred for the Improvement Area #2-B Authorized Improvements, and the manner of assessing the Improvement Area #2-B Assessed Property for the costs of the Improvement Area #2-B Authorized Improvements; (5) levying the Improvement Area #2-A Assessments for Improvement Area #2-A Assessed Property; (6) levying the Improvement Area #2-B Assessments for Improvement Area #2-B Assessed Property; (7) updating the Improvement Area #1 Assessment Roll; (8) approving the Improvement Area #2-A Assessment Roll; and (9) approving the Improvement Area #2-B Assessment Roll. On August 13, 2024, the City Council approved a Resolution determining the costs of certain authorized improvements to be financed by The Woods at Lindsey Place Public Improvement District; approving a Preliminary Service and Assessment Plan, and calling a regular meeting and Public Hearing on August 27, 2024 to Consider an Ordinance levying assessments on property located in The Woods at Lindsey Place Public Improvement District. Staff recommended to the City Council the adoption of an Ordinance of the City Council of the City of Anna, Texas Approving a 2024 Amended and Restated Service and Assessment Plan, Including Revised Assessment Rolls, for the Woods at Lindsey Place Public Improvement District in Accordance with Chapter 372, Texas Local Government Code, as amended; and Providing an Effective Date The city will receive approximately $3.23 million in PID fees. MOTION: Council Member Herndon moved to approve. Deputy Mayor Pro Tern Baker seconded. Motion carried 6-0-1. Council Member Toten abstained. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS APPROVING A 2024 AMENDED AND RESTATED SERVICE AND ASSESSMENT PLAN, INCLUDING REVISED ASSESSMENT ROLLS, FOR THE WOODS AT LINDSEY PLACE PUBLIC IMPROVEMENT DISTRICT IN ACCORDANCE WITH CHAPTER 372, TEXAS LOCAL GOVERNMENT CODE, AS AMENDED; AND PROVIDING AN EFFECTIVE DATE. f. Public Hearing/Consider/Discuss/Action on a Resolution Ordinance approving a negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy Corp., Mid -Tex Divisions, regarding the company's 2024 Rate Review Mechanism filing; declaring existing rates to be unreasonable; adopting tariffs that reflect rate adjustments consistent with the negotiated settlement. (City Attorney Clark McCoy) Since 2007, there have been several modifications to the original RRM Tariff. The most recent iteration of a RRM Tariff was reflected in an ordinance adopted by ACSC members in 2018. On or about April 1, 2024, the Company filed a rate request pursuant to the RRM Tariff adopted by ACSC members. The Company claimed that its cost -of -service in a test year ending December 31, 2023, entitled it to additional system -wide revenues of $196.8 million. Application of the standards set forth in ACSC's RRM Tariff reduces the Company's request to $182.5 million, $132.6 million of which would be applicable to ACSC members. After reviewing the filing and conducting discovery, ACSC's consultants concluded that the system -wide deficiency under the RRM regime should be $149.6 million instead of the claimed $182.5 million. After several settlement meetings, the parties have agreed to settle the case for $164.7 million. This is a reduction of $32.1 million to the Company's initial request. This includes payment of ACSC's expenses. The Effective Date for new rates is October 1, 2024. ACSC members should take action approving the Resolution/Ordinance before September 30, 2024. RATE TARIFFS Atmos generated rate tariffs attached to the Resolution/Ordinance that will generate $164.7 million in additional revenues. Atmos also prepared a Proof of Revenues supporting the settlement figures. ACSC consultants have agreed that Atmos' Proof of Revenues is accurate. BILL IMPACT The impact of the settlement on average residential rates is an increase of $5.52 on a monthly basis, or 6.84%. The increase for average commercial usage will be $13.39 or 3.44%. Atmos provided bill impact comparisons containing these figures. SUMMARY OF ACSC'S OBJECTION TO THE UTILITIES CODE SECTION 104.301 GRIP PROCESS ACSC strongly opposed the GRIP process because it constitutes piecemeal ratemaking by ignoring declining expenses and increasing revenues while rewarding the Company for increasing capital investment on an annual basis. The GRIP process does not allow any review of the reasonableness of capital investment and does not allow cities to participate in the Railroad Commission's review of annual GRIP filings or allow recovery of Cities' rate case expenses. The Railroad Commission undertakes a mere administrative review of GRIP filings (instead of a full hearing) and rate increases go into effect without any material adjustments. In ACSC's view, the GRIP process unfairly raises customers' rates without any regulatory oversight. In contrast, the RRM process has allowed for a more comprehensive rate review and annual evaluation of expenses and revenues, as well as capital investment. RRM SAVINGS OVER GRIP While residents outside municipal limits must pay rates governed by GRIP, there are some cities served by Atmos Mid -Tex that chose to remain under GRIP rather than adopt RRM. Additionally, the City of Dallas adopted a variation of RRM which is referred to as DARR. When new rates become effective on October 1, 2024, ACSC residents will maintain an economic monthly advantage over GRIP and DARR rates. Comparison to Other Mid - Tex Rates (Residential). Average Bill Compared to RRM Cities RRM Cities: 548.19 - DARR: 554.30 S6.11 ATM Cities: S49.59 51.40 Environs: S49.53 51.34 Note: ATM Cities and Environs rates are as -filed. Also note that DARR uses a test year ending in September rather than December. EXPLANATION OF "BE IT RESOLVED" PARAGRAPHS: 1. This section approves all findings in the Resolution/Ordinance. 2. This section adopts the RRM rate tariffs and finds the adoption of the new rates to be just, reasonable, and in the public interest. 3. This section makes it clear that Cities may challenge future costs associated with gas leaks. 4. This section finds that existing rates are unreasonable. Such finding is a necessary predicate to establishment of new rates. The new tariffs will permit Atmos Mid -Tex to recover an additional $164.7 million on a system- wide basis. 5. This section approves an exhibit that establishes a benchmark for pensions and retiree medical benefits to be used in future rate cases or RRM filings. 6. This section requires the Company to reimburse the City for expenses associated with review of the RRM filing, settlement discussions, and adoption of the Resolution/Ordinance approving new rate tariffs. 7. This section repeals any resolution or ordinance that is inconsistent with the Resolution/Ordinance. 8. This section finds that the meeting was conducted in compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. 9. This section is a savings clause, which provides that if any section is later found to be unconstitutional or invalid, that finding shall not affect, impair, or invalidate the remaining provisions of this Resolution/Ordinance. This section further directs that the remaining provisions of the Resolution/Ordinance are to be interpreted as if the offending section or clause never existed. 10. This section provides for an effective date upon passage. 11. This section directs that a copy of the signed Resolution/Ordinance be sent to a representative of the Company and legal counsel for ACSC. CONCLUSION The Legislature's GRIP process allowed gas utilities to receive annual rate increases associated with capital investments. The RRM process has proven to result in a more efficient and less costly (both from a consumer rate impact perspective and from a ratemaking perspective) than the GRIP process. Given Atmos Mid-Tex's claim that its historic cost of service should entitle it to recover $196.8 million in additional systemwide revenues, the RRM settlement at $164.7 million for ACSC members reflects substantial savings to ACSC cities. Settlement at $164.7 million is fair and reasonable. The ACSC Executive Committee consisting of city employees of 18 ACSC members urges all ACSC members to pass the Resolution/Ordinance before September 30, 2024. New rates become effective October 1, 2024. The City, along with 181 other Mid -Texas cities served by Atmos Energy Corporation, Mid -Tex Division ("Atmos Mid -Tex" or "Company"), is a member of the Atmos Cities Steering Committee ("ACSC"). In 2007, ACSC and Atmos Mid -Tex settled a rate application filed by the Company pursuant to Section 104.301 of the Texas Utilities Code for an interim rate adjustment commonly referred to as a GRIP filing (arising out of the Gas Reliability Infrastructure Program legislation). That settlement created a substitute rate review process, referred to as Rate Review Mechanism ("RRM"), as a substitute for future filings under the GRIP statute. Mayor Cain opened the public hearing at 6:58 PM. No comments were given. Mayor Cain closed the public hearing at 7:01 PM. MOTION: Mayor Pro Tern Carver moved to approve. Council Member Herndon seconded. Motion carried 7-0. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE ("ACSC") AND ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE COMPANY'S 2024 RATE REVIEW MECHANISM FILING; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET BY THE ATTACHED SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN ATTACHMENT ESTABLISHING A BENCHMARK FOR PENSIONS AND RETIREE MEDICAL BENEFITS; REQUIRING THE COMPANY TO REIMBURSE ACSC'S REASONABLE RATEMAKING EXPENSES; DETERMINING THAT THIS ORDINANCE WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND THE ACSC'S LEGAL COUNSEL. 7. Closed Session (Exceptions). Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed Session to discuss any items listed or referenced on this Agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). City ordinances and regulations b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072). C. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087). d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074). City Council/City Secretary Annual Review MOTION: Council Member Herndon moved to enter closed session. Council Member Toten seconded. Motion carried 7-0. Mayor Cain recessed the meeting at 7:02 PM. Mayor Cain reconvened the meeting at 8:09 PM. 8. Consider/Discuss/Action on any items listed on any agenda - work session, regular meeting, or closed session - that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. No action was taken. 9. Adjourn. Mayor Cain adjourned the meeting at 8:09 PM. ATTEST: City Secretary Carrie L. Land Approved on the loth day of September 2024. Mayor Pete Cain My name is Jodi Foster and my husband is Jim Henderson, we own Henderson Home Inspection here in Anna. We have been living in Anna for 9 years and in Melissa for 9 years before that. In our business we have the opportunity to interact with many Anna citizens and are in a unique position to receive a lot of feedback on the state of our senior citizens here in Anna. Of serious concern is the exploding cost of housing in Anna. While a boon for our city, it is placed a huge burden on and challenge to our fixed income senior citizens who are being forced out of their homes and in many times away from their families and friends, because their property tax assessments are more than they can afford to pay. We have spoken with several council members about this issue and were assured that it would be a topic of consideration by the council after the last election. It is imperative that it become so as soon as possible. Since we bought our home in 2015 our assessed property value for tax evaluation has increased by over 52%. THe City council has the legal right to pass a Property Tax Freeze, which would allow Anna's senior citizens to stay in their homes and continue to bring the benefit of their experiences, knowledge and many contributions to our city. It is important to differentiate between a tax freeze and an exemption. Everyone is familiar with the tax exemptions. AN EXEMPTION IS NOT A TAX FREEZE. Many cities in Texas also give seniors a Property Tax Freeze which is the property tax amount (not the appraised evaluation of the home) FREEZES at the amount that is when a senior homeowner turns 65 and their property tax will not and cannot ever increase, giving vitally important assistance to our seniors to allow them to stay in their homes. We cannot afford to lose this valuable segment of our population. In Anna 35% of our seniors live with incomes below the poverty line and this was based on data compiled in 2022. One significant advantage of property tax freezes is that they help seniors stay in their homes and communities. As property values continue to rise, so does the potential burden of property taxes. For seniors who have lived in their homes for years or even decades, the market value of their properties can far exceed what they initially paid. Without property tax relief, the increased tax assessments could become unaffordable for seniors on fixed incomes. A property tax freeze can provide financial stability by capping the property tax assessment at a certain value. This means that even if the market value of the property increases, the assessed value for tax purposes remains the same. As a result, seniors can have peace of mind knowing that their property tax bills will not skyrocket due to rising property values. Benefits for Senior Citizen Property Tax Freeze: Financial relief by stopping increases in property tax assessments • Helps seniors on fixed incomes afford to stay in their homes • Provides stability and predictability in property tax bills • Allows Seniors to stay close to friends and families • Nationwide Baby Boomers (1946 to 1964) compromise 59%OF ALL Informal Volunteer and Helping Volunteers of all generations Statistics for Anna as of July 2024 Per HomeTownLocator.com: Population; 26,764 Percentage of Population that are families: 89.5% Owner Occupled Housing: 81.0% Renter Occupied Housing:14.2% Vacant Housing: 4.8% Average Home Value: $421.854 Statistics for Anna as of 2022 from Census Reporter Median Age 32.2 Ages 65+: 7% Persons below Poverty Line: 8% Seniors 65+ Over Poverty Line: 35% Marital Status: 60% Married Owner Occupied Homes: 80% Population in Anna Veteran Status: 6.5% I have provided each of you with a print out of the data collected noted above as well as the Collin Central Appraisal District Tax Rates for the 2024 tax year foryour perusal. Search for places, tables, topics, or glossaries Anna, TX Place in: Collin County, Dallas -Fort Worth -Arlington, TX Metro Area Texas, United States 189585 17 square miles Population 1,093 people per square mile Census data: ACS 20225-year unless noted __. Kelly -. E� Anna i.. 7, F;"? -. �-- Chambersville I Rnland Find data for this place Search by table or column name... Hover for mqginARf error and contextual data. Demographics Age t Margin of error is at least 32.2 Population by age range 10 percent of the total value. Take care with this Median age 17%t2o%t statistic. 15%t 14%1 14%t aboutur percent of about 0 percent 1,'the in the '' 6%f 4%f Dallas -Fort Worth- R— ux" ® Arlington, TX Metro 0.9 10- 20- 30- 40- 50- 60- 70- 80+ Area: 35.3 19 29 39 49 59 69 79 about 90 percent of Show data / Embed the figure in Texas: 35.2 t Margin of error is at least Sex Race & Ethnicity 10 percent of the total ro 0 Mapbox 0 OpenStreeWap Population by age category 18 to 64 Is 68%t Under 18 to 64 18 65 and over Show data / Embed 60%t value. Take care with this statistic. Economics t Margin of error is at least 10 percent of the total value. Take care with this statistic. Male Income 17%t 20%t - 0%t 2%t 0% 0% 2%t ■ White Black Native Asian Islander Other Two+ Hispanic ' Hispanic includes respondents of any race Other categories are non - Female Hispanic. Show data / Embed Show data / Embed $369340 Per capita income about 90 percent of the amount in the Dallas -Fort Worth - Arlington, TX Metro Area:$42,353 a little less than the amount in Texas: $37,514 Poverty t Margin of error is at least 8 10 percent of the total value. Take care with this Persons below statistic. poverty line $93,785 Median household income about 10 percent higher than the amount in the Dallas - Fort Worth -Arlington, TX Metro Area: $83,398 about 1.3 times the amount in Texas: $73,035 about 80 percent of the rate in the Dallas -Fort Worth - Arlington, TX Metro Area: 10.7% about two-thirds of the rate in Texas: 13.9% Transportation to work Household income 37%t 32%t 22%t Under$50K $50K- $100K- Over$200K $100K $200K Show data / Embed Children (Under 18) Seniors (65 and over) Poverty 8/t Poverty Non -poverty Show data / Embed Poverty 35%t Poverty Non -poverty Show data / Embed t Margin of error is at least io percent of the total value. Take care with this statistic Families t Margin of error is at least Io percent of the total value. Take care with this statistic. 30.3 minutes Mean travel time to work about 10 percent higher than the figure in the Dallas -Fort Worth -Arlington, TX Metro Area: 28 about 10 percent higher than the figure in Texas: 26.6 Households 67161 Number of households the Dallas -Fort Worth - Arlington, TX Metro Area: 2,759,356 Texas:10,490,553 Marital status Married Single ' Universe: Population 15 years and over Show data / Embed Fertillty Means of transportation to work n% s%t 14%t - 0% 0% 0% 1%t - Drove Carpooled Public Bicycle Walked other Worked alone transit at home ' Universe: Workers 16 years and over Show data/Embed 3 Persons per household about 10 percent higher than the figure in the Dallas -Fort Worth -Arlington, TX Metro Area: 2.8 about 10 percent higher than the figure in Texas: 2.7 Marital status, by sex 65% 56% 29%t 28%t ■■ Male Female Male Female Never married Now married Population by household type Married couples 75% Married Male couples householder Female Non -family householder Show data / Embed 13%t t �_ 1%t � Male Female Male Female Dlvorced Widowed Show data / Embed t Margin of error is at least 10 percent of the total value. Take care with this statistic. Housing t Margin of error is at least 10 percent of the total value. Take care with this statistic. 3.9% Women 15-50 who gave birth during past year about two-thirds of the rate in the Dallas -Fort Worth - Arlington, TX Metro Area: 5.4% about two-thirds of the rate in Texas: 5.7% Units & Occupancy 6,546 Number of housing units the Dallas -Fort Worth - Arlington, TX Metro Area: 2,963,281 Texas:11,654,971 Women who gave birth during past year, by age group 9%+ t ■o% _ 15-19 20-24 25-29 'Universe: Women 15 to 50 years Occupied vs. Vacant Occupied 94%t 15%+ 0% — o% 0% 30.35 35-39 40-44 4S-50 Occupied Vacant Showdata / Embed Show data / Embed Ownership of occupied units Owner occupied 80% Owner Renter occupied occupied Show data / Embed Types of structure Year moved in, by percentage of population D 43%t 30%+ 1�■ 1- 1%+ 1%+ Before 1990s 2000s 2010.2014 2015.2016 Since 2017 1990 Single unit Multi -unit Mobile Boat, RV, home van, etc. Show data / Embed Value tMargin oferror isatleast 2�3 000 10 percent of the total f Median value of owner -occupied Value of owner -occupied housing units 55%+ �a<t Show data / Embed value. Take care with this statistic. t Margin of error is at least io percent of the total value. Take care with this statistic. Social t Margin of error is at least i0 percent of the total value. Take care with this statistic. housing units about 90 percent of the amount in the Dallas -Fort Worth -Arlington, TX Metro Area: $299,000 about 20 percent higher than the amount in Texas: $238,000 Geographical mobility 5%t 6%t 7%t 4%t Under $SOOK- $200K- $300K- $400K- $500K- Over$SM $SOOK $200K $300K $400K $500K $1M Show data / Embed 21.4% Population migration since previous year 79% Moved since previous year about Is times the rate in 14%r the Dallas -Fort Worth-R 5%t 3%t 0%t Arlington, TX Metro Area: Samehouse Fromsame From From From abroad 14.4% year ago county different different county 5t0t%how data / Embed about 1.5 times the rate in Texas: 14.7% Educational attainment 91.4% 38% High school grad Bachelor's or higher degree or higher a little higher than about the same as the the rate in the Dallas- rate in the Dallas -Fort Fort Worth -Arlington, Worth -Arlington, TX TX Metro Area: 87% Metro Area: 37.7% about 1Opercent about 2Opercent higher than the rate in higher than the rate in Texas:85.2% Texas:323% Language Population by highest level of education 26%t 2856t 28%t 9%t 1o%t loom Nodegree High Some Bachelor's Post -grad school college ' Universe: Population 25 years and over Show data / Embed N/A Languageathome,children Language at home, adults 5-17 18+ Persons with language No data available No data available other than English spoken at home t Margin of error is at least to percent of the total value. Take care with this statistic. t Margin of error is at least to percent of the total value. Take care with this statistic. Place of birth 10.2% Foreign -born population about half the rate in the Dallas -Fort Worth -Arlington, TX Metro Area:18.8% about three -fifths of the rate in Texas: 17.1% Veteran status 6.5 Population with veteran status about 10 percent higher than the rate in the Dallas -Fort Worth -Arlington, TX Metro Area: 5.8% about the same as the rate in Texas: 6.5% Place of birth for foreign -born population 50 of Europe Asia Africa Veterans by wartime service 370t 2%t 0% 0% Oceania Latin North America America Show data / Embed 880 Totalveterans 4151 814 Male 66 Female a o _ ■ ■ WWII Korea Vietnam Gulf Gulf (1990s) (2001-) Civilian veterans who served during wartime only Show data / Embed Hover for margins of error and contextual data. Citation: U.S. Census Bureau (2022). American CommunitySurvey5-Year estimates. Retrieved from Census Reporter Profile page forAnna, TX<http://censusreporter.org/profiles/160DOUS480330o-anna-tx/> @/ Learn about the Census i About Census Reporter E= Census terms & definitions f/ @CensusReporter * Help & feedback n Census Reporter on GitHub Census Reporter is a free, open -source project. Your donations help us add new data to the site and keep it running. Display another year's Rates and Exemptions 2024 1 202 3 12022 1202112020 12019 12018 12017 12016 12015 12014 Collin Central Appraisal District Tax Rates and Exemptions 2024 Tax Year Allen City OP, FIR HS, 5.00% ($5,000 S50,000 (CAL) OV65 min) Allen ISO OP, FIR HS, $100.000 $10,000 Yes (SAL) OV65 Anna City OP, FR, HS, 3.00 % ($5,000 S30,000 (CAN) OV65 min) Anna ISD OP, FIR HS, $100,000 $10,000 Yes (SAN) OV65 Bland ISO OP, HS, S100,000 $10,000 Yes (SBD) OV65 Blue Ridge OP, OV65 $0 $10,000 City (CBL) Blue Ridge OP, HS, $100,000 S10,000 Yes ISD(SBL) OV65 Carrollton OP, FR, HS, 20.00% ($5,000 $97,000 City (CCR) OV65 min) Celina City (CCL) OP, OV65 $0 S30,000 Yes Celina ISO DP, FR, HS, $100,000 $10,000 Yes (SCL) OV65 Collin DP, FR, GIT, 20,00% College HS, OV65 ($5,000 $100,000 Yes (JCN) min) Collin OP, FR, HS, 6.00% County OV65 ($5,000 $30,000 Yes (GCN) min) Collin County OP, FR, GIT, $0 510,000 MUD #1 OV65 (WCCM1) Collin County FR, GIT $0 $0 MUD #2 (WCCM2) Collin County FR. GIT $0 $0 MUD#4 (WCCM4) Collin County FR, GIT $0 $0 MUD #5 (WCCM5) (not yet Collin $25,000 set) County Tax Office (not yet Collin $10,000 Yes set) County Tax Office $30,000 (not yet Collin County set) Tax Once Collin $10,000 Yes 0.755200 0.500000 1.255200 County Tax Once $10,000 Yes (not yet Hunt County set) Tax Office (not yet Collin $10,000 set) County Tax Office (not yet Collin $10,000 Yes set) County Tax Office (not yet Denton $97,000 set) County Tax Office (not yet Collin $30,000 Yes set) County Tax Office (not yet Collin $10,000 Yes set) County Tax Office S100,000 Yes (not yet Collin County set) Tax Office $20,000 Yes (not yet Collin County set) Tax Office (not yet Utility Tax $10,000 set) Service LLC (not yet Collin $0 set) County Tax Office SO (not yet Collin County set) Tax Office (not yet Collin $0 set) County Tax Office 6di!a - t,l Cem sd Collin County (not yet Collin MUD FR, GIT So S0 SO set) County CR412 Tax Office (WM412) Collin County Collin Road Dist FR, GIT $0 $0 so (not yet County (Trls of Blue set) Tax Office Rdg) (RDTBR) CollinCounty Collin FR, GIT $0 50 Su (not County WCID #3 et) Tax Office (WCCW3) Community DP, HS, $100,000 $10,000 Yes $10,000 Yes (not yet Collin County ISO (BCD) OV65 set) Tax Office Dallas City DP, FR, HIS, 20.00% ($5 $153,400 5153,:100 (not yet Dallas County (CDA) OV65 min) set ) Tax Office East Fork (not yet Collin FWSD#1A FR, GIT $0 $0 $0 set) County (WEF1A) Tax Office Eleven (not Collin MUD#1A FR, GIT $0 $0 $0 et) County (WEM1A) Tax Office Fairview DP, OV65 $0 $60,000 $60,000 (not yet Collin County Town (CFV) set) Tax Office Farmersville DP, FR, Gff, $0 $30,000 $30,000 (not yet Collin County City (CFC) OV65 Set) Tax Office Farmersville DP, HS, $100,000 $10,000 Yes $10,000 Yes (not yet Collin County ISD (SFC) OV65 set) Tax Office Frisco City DP, FR, HS, 15.00 % ($5,000 S80,000 Yes $80,000 Yes (not yet Collin County (CFR) OV65 min) set) Tax Office Frisco ISD DP, FR, HS, $100,000 $10,000 Yes $10,000 Yes (not yet Collin County (SFR) OV65 set) Tax Office Garland DP, FR, HIS, 10.00% ($5min $56,000 $56,000 (not yet Garland City Tax City (CGA) OV65 min) set) Office Josephine DP, FR, GIT, $0 $10,000 Yes $10,000 Yes (not yet Collin County City(CJO) OV65 set) Tax Office Lakehaven fool yet Collin MUD FR, GIT $o $0 so set) County (WLHM) Tax Office Lavon City DP, FR, GIT, 1.00% ($5min) $20,000 Yes $20,000 Yes (not yet Collin County (CLA) HS, OV65 set) Tax Office Lc MUD #1 FR, GIT $0 $0 SO (not yet Collin County (WLCM1) set) Tax Office Fannin Leonard OP, HS, $100,000 $10,000 Yes $10,000 Yes (not yet Central ISD (SLN) OV65 set) Appraisal District Lovejoy ISD DP, HS, S100,000 $14,000 Yes $10.000 Yes 0.755200 0.500000 1.255200 Collin County (SLV) OV65 Tax Office Lowry OP, FR, (not yet Collin Crossing OV65 $0 $15,D00 Yes $15,OD0 Yes set) County City (CLC) Tax Once Lucas City DP, HS, 8.00% ($5min $50,000 Yes $50,000 Yes (not yet Collin County (CLU) OV65 min) ) set) Tax Office Magnolia Collin Pointe MUD OP, FR, Gfr, $0 $10,000 $10,000 (not yet County #1 OV65 set) Tax Office (WDRM1) McKinney OP, FR, GrF, $0 590,000 $90,000 (not yet Collin County City (CMC) OV65 set) Tax Office McKinney OP, FR, HS, $100,000 $10,000 Yes $10,000 Yes (not yet Collin County ISD (SMC) OV65 set) Tax Office McKinney MUD #1 OP, FR, GIT, $0 $5,000 $S.ODO (not yet Utility Tax Service (WMM1) OV65 set) LLC McKinney DP, FR, GIT, (not yet Utility Tax MUD #2 OV65 $0 $5,000 $5,000 ) set Service (WMM2) LLC Melissa City DP, FR, HS, 6.00 % ($5m0) S30,000 $30,000 (not yet Collin County (CML) OV65 set) Tax Office Melissa ISO OP, HS, $100,000 $10,000 Yes $10,000 Yes (not yet Collin County (SML) OV65 set) Tax Once Murphy City OP, FR, GIT, $0 550.000 $50,000 (not yet Collin County (CMR) OV65 sat) Tax Once Nevada City FR, GIT, $0 510,000 $0 (not yet Collin County (CNV) OV65 set) Tax Once New Hope DP, FR. GIT, $0 550,000 $50,000 (not yet Collin County Town (CNH) OV65 set) Tax Office North Collin Parkway #1ounty FR, Grr $0 $0 $0 (not yet set) CMmd (MNPi) MN Tax Office Parker City FR, GIT, $0 $50,000 $O (not yet Collin County (CPK) OV65 set) Tax Office Plano City OP, FR, HS, 20.00 % ($5,000 540,000 Yes $40,000 Yes (not yet Collin County (CPL) OV65 min) set) Tax Office Plano ISO OP, FR, HS, S100,000 S10,000 Yes $10,000 Yes (not yet Collin County (SPL) OV65 sat) Tax Office Princeton OP, FR, $0 $25,000 Yes $25,000 Yes (not yet Collin County City (CPN) OV65 set) Tax Once Princeton OP, FR, GIT, 5700.000 510,000 Yes $10,000 Yes 0.755200 0.500000 1.255200 Collin County ISO (SPN) HS, 0V65 Tax Office Prosper ISO OP, FR Grr, $100,000 $10,000 Yes $10,000 Yes (not yet Collin County (SPR) HS, OV65 set) Tax Office Prosper DP, FR, HS, 17.50 % ($5,000 S10,000 Yes $3,000 Yes (not yet Collin County Town (CPR) OV65 min) set) Tax Office Raintree FR, GIT $0 $0 $D 1.200000 0.000000 1.200000 Collin MUD #1 County >=xmnpfioiu F75 O'JfiS (V1+FF, DP U° p .. .. V � c .: To[al asessra Co ntpr es s_d Entity Offcrod AmomLL Amount Fcns Amnunl Gicca� F.:dc Ra•.o Ro;c Retr (WRTM1) Tax Office Richardson DP, OV65 $0 $145,000 $145,000 (not yet Collin County City (CRC) sot) Tax Office Rivefiield (not yet Collin MUD#1 FR, GIT $0 $0 $0 set) County (WRFMt) Tax Office Rockwall Rockwall DP, FR, HS, $100,000 $30,000 Yes $10,000 Yes (not yet Central ISO (SRW) OV65 set) Appraisal District Rockwall Royse City DP, OV65 $0 $6.000 Yes $5.000 (not yet Central (CRY) set) Appraisal District Rockwall Royse City OR FR, HS, 5100,000 $25,000 Yes $10,000 Yes (not yet Central tSD (SRY) OV65 set) Appraisal District Sachs" City DP, OV65 $0 $50,000 Yes $50,000 Yes (not yet Collin County (CSA) set) Tax Office Seis Lagos DP, GIT, HS, 20.00% (not yet Collin Utility Dist OV65 ($5,000 S25,000 $25.000 set) County (WSE) min) Tax Office St Paul FR, GIT, $0 550,000 $0 (not yet Collin County Town (CSP) OV65 set) Tax Office Fannin Trenton ISD DP, HIS, $100,000 $10,000 Yes $10,000 Yes (not yet Central (STR) OV65 set) Appraisal District Uptown (not yet Collin MUD #1 FR, GIT $0 $0 $0 set) County (WUMt) Tax Office Van Alstyne DP, FR, $0 $5,000 Yes $O Yes (not yet Grayson County City (CVA) OV65 set) Tax Office Van Alstyne DP, FR, GIT, $109,000 $10,000 Yes $10,000 Yes 0.722800 0.500000 1.222800 Grayson County ISD (SVA) HS, OV65 Tax Office Van Alstyne (not yet Collin MUD #2 FR, GIT $0 $0 SO set) County (WVAM2) Tax Once Van Alstyne (not yet Collin MUD #3 FR, Grr $0 $0 $0 set) County (WVAM3) Tax Office Weston City DP, FR, $0 $20,000 Yes $20,000 Yes (not yet Collin County (CWS) OV65 set) Tax Office Whitewright DP, HS, $100,000 510,000 Yes $10,000 Yes (not yet Grayson County ISD (SWH) OV65 set) Tax Office Wylie City (CWY) DP, OV65 $0 $30,000 Yes $30,000 Yes (not yet set) Collin County Tax Office Wylie ISD DP, FIR HS, $100,000 $10,000 Yes $10.000 Yes 0.755200 OA55000 1.210200 Collin County (SWY) OV65 Tax Office HS General } OV65 Over 65 DP Disabled Person FR Freeport `i GIT Goods -In -Transit DVHS Disabled Veteran Homestead .... >� M & O Maintenance & Operation Rate ' I & S Interest & Sinking Fund (Debt) Rate D HomeTownLocctor`'' Texas Gazetteer search Texas Gazenear US Gazetn Anna, TX Profile: Facts & Data 100 Facts About Texw ■ ■ a 0 Jir8RA1l Profile ♦ Maps Places Schools Anna Local Links & Resources: Rr.>omc.e I ALL Anna oumn Planning to visit Anna' See Local Hotels Also See Anna, TX; ZIP Codes & Maps Anna, Texas - Basic Facts The City of Anna had a population of 26,764 as of July 1, 2024. Anna ranks in the upper quartile for Population Density when compared to the other cities, towns and Census Designated Places(CDPs) in Texas. See Deer rankingg below. Receat Dabfor Ckies, To and ZIP codes HelghbnMeod Mang Data Home Values The primary coordinate point for Anna is located at latitude 33.349 and Locate Phvairal a cultural feature, longitude-96.5486 in Colon County,. The formal boundaries for the City of Anne Cirv. Town. and ZIP code Ma" encompass a land area of 15.51 sq. miles and a water area of 0.07 sq. miles. Collin County is in the Central time zone (GMT -6). The City of Anna has a C1 Census Class Code which indicates an active incorporated place that does not serve as a county subdivision equivalent. It also has a Functional Status Code of "A" which identifies an active government providing primary general-purpose functions. Texas is one of 20 states where Census County Divisions (CCDs) are used for statistical tracking of subdivisions within each county. The City of Anna is located within Anna Division of Coilin County. 1. Anna 2024 DemagraRhie Data 2. Growth Rates for Anna (Historical & 5-Year Forecast) gfi> j,,=> cown cou ■ ■ ■ View ALL Anna Content Collin County oat. Lithe . Gip P Codes e ue Schools AIL HameTbwrg ocature Texas Gazetteer W US Gazetteer I Texas I Counties I Cities 1 ZIP Codes I Features a e o Anna, TX Data & Demographics (As of July 1, 2024) POPULATION HOUSING Total Population 26,764 (100%) Total HU (Housing Units) 8,993 (100°%) Population in Households 26,764 (100.0°%) Owner Occupied HU 7,286 (81.0%) Population in Families 23,965 (89.5%) Renter Occupied HU 1,279 (14.2°%) Population in Group Quarters'! 0 Vacant Housing Units 428 (4.8e%) Population Density 1,502 Median Home Value $371,066 Diversity Index2 73 Average Home Value $421,854 Housing Affordability Index3 88 INCOME HOUSEHOLDS Median Household Income $92,661 Total Households 8,565 Average Household Income $116,832 Average Household Size 3.12 % of Income for Mortgage4 25% Family Households 6,853 Per Capita Income $37,389 Average Family Size 4.00 Wealth Index5 97 Socioeconomic Status Index6 Moderate (54.1) NOTES 1. Group Quarters - a place where people I" or stay in a group riving arrangement. Includes college residents halls, nursing facilities, military barracks, and correctional facilities. 2. The Diversity Index is a scale of 0 to 100 that represents the likelihood that two persons, chosen at random from the same area, belong to different races or ethnic groups. if an area's entire population belongs to one race AND one ethnic group, then the area has zero diversity. An area's diversity index increases to 100 when the population Is evenly divided into two or more racelethnic groups. 3. The Housing Affordability Index base is 100 and represents a balance point where a resident with a median household Income can nomraily qualify, to purchase a median price home. Values above 100 Indicate Increased affordability, while values below 100 Indicate decreased affordability. 4. The % of Income for Mortgage quantifies the percentage of median household income dedicated to mortgage payments on a home priced at the median value (assuming a 30•year mortgage and a 20% dawn payment). 5. The Wealth Index is based on a number of indicators of affluence Including average household income and average net worth, but it also includes the value of material possessions and resources. It represents the wealth of the area relative to the national level. Values above or below 100 represent above -average wealth or below -average wealth compared to the national level. Herten wnLaccftro Texas Gazetteer a US Gazetteer I Texas I CpinttieS Cities I ZIP Codvs i Features Population 11.40% 8.22% Households 11.94% 8.60% Families 8.32% Median Household Income 4.33% Per Capita Income 5.53% Owner Occupied HU 7.12% Anna, TX - Peer Comparisons by Rank and Percentile The table below compares Anna to the other 1,863 incorporated cities, towns and CDPs in Texas by rank and percentile using ,July 1, 2024 data. The location Ranked # 1 has the highest value. A location that ranks higher than 75% of its peers would be in the 75th percentile of the peer group. Variable Description Rank Percentile Total Population # 129 93rd Population Density # 434 77th Median Household Income # 332 82nd Housing Affordability Index # 596 32nd Per Capita Income # 628 66th Diversity Index # 606 68th Additional comparisons and rankings can be made with a VERY EASY TO USE Texas Census Data Comparison Tool. Anna, TX - Most Popular Things to Do • Ton 20 Most Popular Places Near Anna • Popularity rankings are based on positive reviews, search queries, and other user data. Also See: Nearby Hotels I Driving Directions Use HTL Address Research for a Texas Address and get.. Boundary Maps, Demographic Data, School Zones Review maps and data for the neighborhood, city, county, ZIP Code, and school zone. July 1, 2024, data includes home values, household income, percentage of homes owned, rented or vacant, etc. 321 Main Street, City, TX 12345 lrci Quick & Easy Ways to... 1. Get Current Demoaraphic Data for Cities, Towns and ZIP Codes 2. View Boundary, for Citles, Towns, and ZIP Codes 3. Locate Physical, Cultural, and Historical Features Texas Census Data Comparison Tool a a a Nome° Texas Gazetteer a US Gazetteer I Texas I Counties I Cities I ZIP Codes i FFature Compare Texas July 1, 2024 Data Data: O Population O Population Density O Diversity Index O Housing Affordability Index O Wealth Index Locations: ® Cities & Towns O Counties O ZIP Codes Highest or Lowest: p Show Highest Values O Show Lowest Values Results: O Show 20 Results O Show 200 Results Submit u a o Home I About HTL I Advertise Here I References I Legal I Privacy I Contact Cr,1 y ,•)ht 2t� 24 H 1 i , Im.: Ap Rights Website Design by Blue Tangerine Regular City Council Meeting Meeting Minutes THE CITY OF AiiAa Tuesday, September 3, 2024 @ 6:00 PM Anna Municipal Complex - Council Chambers 120 W. 7th Street, Anna, Texas 75409 The City Council of the City of Anna met on 9/3/2024 at 6:00 PM in the Anna Municipal Complex -Council Chambers, located at 120 W. 7th Street, to consider the following items. 1. Call to Order, Roll Call, and Establishment of Quorum. Mayor Cain called the meeting to order at 6:00 PM. Members Present: Mayor Pete Cain Deputy Mayor Pro Tern Elden Baker Council Member Jody Bills Council Member Kelly Herndon Council Member Lee Miller Members Absent: Mayor Pro Tern Stan Carver II Council Member Kevin Toten 2. Invocation and Pledge of Allegiance. Council Member Bills led the Invocation and Pledge of Allegiance. 3. Neighbor Comments. No comments were given. 4. Reports. No reports were given. 5. Work Session. a. Discussion on creation of a Task Force for the Updated Comprehensive Plan (City Manager Ryan Henderson) On August 8, 2024, the City Manager's Office issued Memorandum No. 24- 129 Comprehensive Plan Updates. The memorandum outlined the process and budget to update the comprehensive plan based off the direction provided to staff at the July 30, 2024, Special Meeting. As part of the outlined process, staff made a recommendation to create a seven -member task force. Staff asked whether or not the Council would like to proceed as recommended in the memorandum or to simply convene the P&Z Commission jointly with the City Council to serve as the working body for the updated plan. As part of the update to the Comprehensive Plan, Council was asked whether or not they would like to create a Task Force or just have the P&Z Commission work together with the City Council. Based off the initial proposal received from Kimley-Horn, if we were to eliminate the need for a separate task force, we do anticipate a relatively small savings. 6. Items For Individual Consideration. a. Conduct a Public Hearing on the Proposed FY2025 Budget (Budget Manager Terri Doby) Texas Local Government Code 102.006 requires that a public hearing on the proposed budget be held the 15th day after the proposed budget is filed with the municipal clerk but before the date of the tax levy. The Annual Budget is one of the most important financial responsibilities of a local government, and preparation of the budget typically takes 6 months to complete. The Annual Budget is developed through an extensive process of reviewing requests received from various City departments, then prioritizing those requests in a manner that utilizes resources effectively, within fiscal constraints, while working to achieve the City's strategic goals. The proposed budget was presented to the City Council on August 13th and can be found on our website at www.annatexas.gov /912/Budget The proposed budget is funded by a property tax rate of $0.507200, which is lower than the current tax rate. When compared with other cities in our area, the City of Anna continues to have one of the lowest per -capita property tax levies. According to the most recent population estimates, the City of Anna's population is approximately 27,823. We anticipate a steady increase of 7 to 10 percent annual growth over the next few years. As Anna continues to grow, the City remains committed to its Strategic Success Statements. The FY2025 budget is designed to preserve and enhance the quality of existing services and respond appropriately to our city's continuing growth and development. The Council will vote to adopt the FY2025 budget on September 10, 2024. Mayor Cain opened the public hearing at 6:15 PM. No comments were given. Mayor Cain closed the public hearing at 6:15 PM. b. Conduct a Public Hearing on the Proposed FY2025 Tax Rate (Budget Manager Terri Doby) Texas Property Tax Code 26.04 requires that by August 7th or as soon thereafter as practicable, the designated officer shall submit the tax rates to the governing body. Texas Property Tax Code 26.05 requires that the governing body of a taxing unit may not adopt a tax rate that exceeds the lower of the voter -approval rate or the no -new -revenue rate until the governing body has held a public hearing on the proposed tax rate. At the Tuesday, August 13th meeting, the City Council set the date, time and location of tonight's public hearing on the FY2025 proposed tax rate as required by the Texas Tax Code. The Notice of Public Hearing was published in the Herald Democrat on August 22, 2024. After properties are appraised by the Collin County Appraisal District, the Collin County Tax Assessor -Collector calculates both the No -New -Revenue tax rate and the Voter -Approval tax rate for the City of Anna as the designated officer to complete the tax rate calculation forms created by the Texas Comptroller and to certify the calculations as accurate. No -New -Revenue tax rate: The No -New -Revenue tax rate is a calculated rate that would provide the taxing unit with the same amount of maintenance and operations property taxes on existing property as the previous year after taking into account changes in appraised value. If property values rise, the No -New -Revenue tax rate will go down and vice versa. The No -New Revenue tax rate for FY2025 is $0.482976 per $100. Voter -Approval tax rate: The Voter -Approval tax rate provides the taxing unit with the same amount of maintenance and operations property taxes on existing property as the previous year plus a 3.5 percent increase for those operations, in addition to sufficient funds to pay debts in the coming year. If a taxing unit adopts a tax rate higher than the Voter -Approval tax rate, a tax rate approval election must be held on the November uniform election date. The Voter -Approval tax rate for FY2025 is $0.505711 per $100. De minimis rate: The De minimis rate is the rate equal to the sum of the taxing unit's current debt rate, the no -new -revenue maintenance and operations rate, and the rate that when applied to a taxing unit's current total value, will impose an amount of taxes equal to $500,000. The de minimis rate is an option for small cities with a population of 30,000 or less. The De Minimis rate for FY2025 is $0.507200 per $100. The proposed budget is supported by a tax rate of $0.507200. Under the Texas Property Tax Reform and Transparency Act of 2019, a city that adopts a rate exceeding the lower of the No -New -Revenue tax rate or the Voter -Approval tax rate must hold one public hearing. The following table is a comparison between the proposed tax rate, last year's rate, the No -New - Revenue rate, the De Minimis rate and Voter -Approval tax rate. Proposed FY2025 Tax Rate $0.507200 per $100 Preceding FY2024 Tax Rate $0.510717 per $100 No -New -Revenue Tax Rate $0.482976 per $100 Voter -Approval Tax Rate $0.505711 per $100 De Minimis Tax Rate $0.507200 per $100 The budget and tax rate are scheduled for adoption at the September 10th Council meeting. Since the proposed tax rate is higher than the No -New - Revenue rate, section 26.05 of the Texas Tax Code requires a minimum of 60% of the Council members to vote in favor of that rate. That would require at least 5 Council members to vote in favor of the proposed tax rate. Total tax rate (per $100 of value) FY2024 FY2025 Change (0.003517) $0.510717 $0.507200 Average homestead taxable value $316,786 $345,072 $28,286 Tax on average homestead $1,617.88 $1,750.21 $132.33 Total tax levy on all properties $15,862,897 $18,620,856 $2,757,959 Mayor Cain opened the public hearing at 6:18 PM. No comments were given. Mayor Cain closed the public hearing at 6:18 PM. 7. Closed Session (Exceptions). No closed session was held. 8. Consider/Discuss/Action on any items listed on any agenda - work session, regular meeting, or closed session - that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. No action taken. 9. Adjourn. Mayor Cain adjourned the meeting at 6:19 PM. ATTEST: City Secretary Carrie L. Land Approved on the 10t" day of September 2024 Mayor Pete Cain THE CITY OF Anna /_[r]=1ZI17_1111=1►yiI Item No. 6.b. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Aimee Ferguson Approve the Quarterly Investment Report for the Period Ending June 30, 2024. (Director of Finance Aimee Ferguson) SUMMARY: In accordance with the Public Funds Investment Act (PFIA), the City of Anna is required to submit a quarterly report on the investments of public funds held by the City. The report includes: • Summary of Investments by category • Economic overview with charts showing historical data • Total of investment holdings, including portfolio composition and maturity range • Book and market comparison The fiscal year-to-date average yield for the total portfolio equaled to 5.52%. Total cash and investments decreased $5.6 million for the quarter. This decrease is due to the draw -down of bond funds to pay for capital improvement projects, the largest portion being for the Wastewater Treatment Plant. FINANCIAL IMPACT: Interest income for the quarter ending June 30, 2024, equaled to $2.64 million. Overall, interest income for the fiscal year to date is $7.96 million. BACKGROUND: The City of Anna invests funds in several types of instruments including Checking and Money Market accounts, Certificates of Deposit, and Government Pool funds. Investment funds are currently held in the following institutions: Independent Financial, Simmons Bank, East West Bank, Texas CLASS, and TexPool. The city is currently working with Valley View Consulting, LLC to maximize current interest rates while maintaining a high degree of safety and sufficient liquidity to fund ongoing operations. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Excellent ATTACHMENTS: 3rd Quarter - 06.30.2024 THE CITY OF manna QUARTERLY INVESTMENT REPORT For the Quarter Ended June 30I 2024 Prepared by Valley View Consulting, L.L.C. The investment portfolio of the City of Anna is in compliance with the Public Funds Investment Act and the Disclaimer: These reports were compiled using information provided by the City. No procedures were performed fo test the accuracy or completeness of this information. The market values included in these reports were obtained by Valley View Consulting, L.L.C. from sources believed to be accurate and represent proprietary valuation. Due to market fluctuations these levels are not necessarily reflective of current liquidation values. Yield calculations are not determined using standard performance formulas, are not representative of total return yields, and do not account for investment advisor fees. Summary Quarter End Results by Investment Category: March 31. 2024 Asset Type Ave. Yield Book Value Market Value Bank DDA/MMA 5,62% $ 919814,571 $ 91,814,571 LGIPs 5,36% 6231369672 62,136,672 Securities/CDs 5,77% 45,061,437 45,0613437 Totals 5,32% $ 199,012,680 $ 199,012,680 Average Yield - Currenf Quarter (� Total Portfolio 5.48% Rolling Three Month Treasury 5.47% Rolling Six Month Treasury 5,34% Quarterly TexPool Yield 5,31 % Interest Income (Approximate) Quarterly Interest Income $ 21637,273 Year-to-date Interest Income $ 7,960,529 1)7��c;r�ZrY_Z! Ave. Yield Book Value Via Value 5.61% $ 90,190,189 $ 90,190,189 5.31% 67,550,286 671550,286 5.49% 35,648,952 35,648,952 5.48% $ 193,3899428 $ 193,389,428 Fiscal Year-fo-Dafe Average Yield (� Total Portfolio 5.52% Rolling Three Month Treasury 5.48% Rolling Six Month Treasury 5,40% Quarterly TexPool Yield 5,33% (f) Averge Yield -Current quarter- based on adjusted book value, realized and unrealized gainsflosses and Investment advisory fees are not considered. The yield for the reporting month is used far bank, pool and money market balances. (2) Fiscal Year -to -Date Average Yields - calculated using quarter end report yields and adjusted book values and does not reflect a total return analysis or account for advisory fees. City of Anna Valley View Consulting, L.L.C. Economic Overview 6/30/2024 The Federal Open Market Committee (FOMC) maintained the Fed Funds target range 5.25 % - 5.50 % (Effective Fed Funds are trading +/-5.33%). Expectations are for reduced future rates, but any actions will be meeting -by -meeting and "data -dependent." June Non -Farm Payroll slightly exceeded expectations at 206k new jobs, but the previous two months were revised down causing the Three Month Rolling Average to fall to 177k. Final First Quarter 2024 GDP reported +1.4%. The S&P 500 Stock Index created new highs above +/-5,500. The yield curve remains inverted but longer yields rose slightly. Crude Oil trades over $80 per barrel. Inflation declined slighted but remains above the FOMC 2 % target (Core PCE +/-2,6% and Core CPI +/-3.4%). Reduced global economic outlooks and ongoing/expanding military conflicts continue increasing uncertainly. 6.00 Treasu Yield Curves S&P 500 I � � •Six Month T-Bill Two Year T-Note � Tan Year T-Note I s,000 US Treasury Historical Yields -Since Nov 2016 KiiMr, ti 9 ', r yR10EErV6;t& I � � •Six Month T-BIII —Two YOar T-Note � Ten Year T-Note I Valley View Consulting, L.L.C. 2 Investment Holdings June 30, 2024 Coupon/ Maturity Settlement Book Market Market Life Description Ratings Discount Date Date Par Value Value Price Value (days) Yield Independent Financial Bank MMA 5.64% 07/01/24 06/30/24 $ 88,893,500 $ 88,893,500 1,000 $ 88,893,500 1 5,64% Simmons Bank MMA 3,82% 07/01/24 06/30/24 11296,690 11296,690 1.000 19296,690 1 3,82% TexPool LGIP AAAm 5.31% 07/01/24 06/30/24 64,354,863 6433542863 1,000 64,354,863 1 5.31% TexasCLASS LGIP AAAm 5.25% 07/01/24 06/30/24 31195,424 31195,424 1,000 31195,424 1 5.25% East West Bank CD 5.52% 08/20/24 08/18/23 5,246,317 51246,317 100.00 51246,317 51 5.67% Independent Financial CD 6.24% 09/04/24 06/04/24 5,064,881 51064,881 100,00 51064,881 66 5.37% Independent Financial CD 5,36% 03/18/25 03/18/24 25,337,753 25,3371753 100.00 25,3379753 261 5,47% $193,3892428 $ 193,389,428 $193,3891428 38 5,48% (1) (2) (1) Wefghted average life -For purposes of calculating weighted average life, pool and bank account investments are assumed to have a one day maturity. (2) Weighted average yield to maturity -The weighted average yield to maturity is based on adjusted book value, realized and unrealized gainsllosses and investment advisory tees are not considered. The yield for the reporting month is used for pool and bank account investments. City of Anna Valley Yew Consulting, L.L.C. Book & Market Value Comparison Issuer/Description Yield Maturity Date Book Value 03/31/24 Increases Decreases Book Value 06/30124 Market Value 03/31/24 Change in Market Value Market Value 06130/24 Independent Financial Bank MMA 5.64% 07/01/24 $ 90,529,897 $ - $ (11636,397) $ 88,893,500 $ 90,529,897 $ (13636,397) $ 88,893,500 Simmons Bank MMA 3.82% 07/01/24 11284,674 123015 - 1,296,690 11284,674 12,015 112962690 TexPool LGIP 5.31 % 07/01/24 58,478,644 51876,218 - 64,354,863 58,478,644 518761218 64,354,863 TexasCLASSLGIP 5,25% 07/01/24 31658,027 - (4623604) 31195,424 31658,027 (462,604) 3,195,424 East West Bank CD 5.80% 05/20/24 51178,479 - (511783479) - 51178,479 (5,178,479) - East West Bank CD 5,80 % 05/20/24 21071,392 - (2,071,392) - 22071,392 (2,071,392) - Independent Financial CD 5.37% 06/04/24 5*0009000 - (530000000) - 5/0000000 (51000,000) - Independent Financial CD 5.60% 05/28/24 21636,950 - (21636,950) - 21636,950 (21636,950) - East West Bank CD 5,67% 08/20/24 61174,616 711701 - 5,246,317 51174,616 71,701 512461317 Independent Financial CD 5.37% 09/04/24 - 5t064,881 - 5,064,881 - 51064,881 51064,881 Independent Financial CD 5,47% 03/18/26 25,000,000 337,753 - 25,337,753 25,000,000 337,753 25,3373753 TOTAL/AVERAGE 5,48% $19990129680 $ 11,362,569 $(16,985,821) $193,389,428 $199,012,680 $ (5,623,252) $193,389,428 Cash &Investments by Fund GenerallUtility Funds w 64,405,022 w 71,980,307 7,575,285 Debt Service Funds 2,1573547 29246,705 91,158 General Bond Funds 72,466,255 68,829,124 (3,637,131) Water/Sewer Bond Funds 36,769,036 27,110,367 (91658,669) Anna HFC/PFC 21569,082 2,604,334 351252 ARPA/SLFRF Funds 31658,027 31195,424 (462,604) TOTALS 199,0129680 193938%428 $ (5,623,252) City of Anna Valley View Consulting, L.L.C. q Portfolio Composition Securities/CDs 18% Distribution by Maturity Range (Millions) $175 $150 $125 $100 $75 $50 $25 '$o 0 /lA Oa�a OD$p �O 06P g0 g0 3 01 City of Anna Valley Uew Consulting, L.L.C. a o�. .400e yea�e THE CITY OF Anna /_10=1Z117_1111=1►yiI Item No. 6.c. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Taylor Lough Review Minutes of the July 22, 2024, April 22, 2024, March 25, 2024 and February 26, 2024 Diversity and Inclusion Advisory Commission Meetings. (Assistant City Manager Taylor Lough) SUMMARY: There was no quorum at the April meeting for on minutes during the March meeting. FINANCIAL IMPACT: This item has no financial impact. The Commission lost quorum before voting BACKGROUND: The City Council adopted Resolution 2020-07-757 on July 14, 2020, creating the Anna Diversity and Inclusion Advisory Commission for facilitation of community dialog, representation of diverse neighbor voices, review of polices and services as they pertain to supporting all members of the community, and creation events and programming within the city that purposefully engages with all neighbors. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Neighborly. ATTACHMENTS: 1. Feb Mar Apr Jul 2024 D&I Minutes Diversity and Inclusion Advisory Commission Special Called Meeting Minutes Aa Monday, July 22, 2024 @ 6:00 PM Anna Municipal Complex - Council Chambers 120 W. 7th Street, Anna, Texas 75409 1. Call to Order, Roll Call, and Establishment of Quorum. Chairperson Theresa King -Bell called the meeting to order at 6:00 p.m. Commission Members Present: Chairperson Theresa King -Bell Commission Member Jodi Foster Commission Member Nichole Hunt Commission Member Elijah Nelms Commission Member Susan Easaw Commission Member Rahul Luthra Commission Members Absent: Commission Member Yoshanda Sims Others in Attendance: City Secretary Carrie Land Assistant City Manager Taylor Lough Council Member Lee Miller Council Member Kelly Herndon 2. Invocation and Pledge of Allegiance. Commission Member Nichole Hunt provided an invocation and Commission Member Susan Easaw led the Pledge of Allegiance. 3. Neighbor's Input. None. 4• Reports a. Boards and Commissions Resources and Training Information. 5. 14 City Secretary Carrie Land provided a presentation defining boards and commissions and requirements to serve. Online training must be completed within 90 days or October 20, 2024. Assistant City Manager Taylor Lough provided a presentation outlining state law and city charter requirements. Council Member Lee Miller shared the City Council seeks to be a partner and support the Commission. Items for Individual Consideration a. Consider, Discuss, Act on selecting a Chair. Commission members introduced themselves. esa MOTION: Commission Member Rah be Nicho euthra oHudnt to secondedeM torn 6- King -Bell as Chair. Commission Mem 0. b. Consider, Discuss, Act on selecting a Vice Chair MOTION: Commission Member Rahul Luthra moved to nominate Elijiah Nelms as Vice Chair. Chairperson Theresa King-Bell d Commission. Motion Member carried 4-2. Commission Member Nichole Hunta Jodi Foster opposed. Adjourn. Chairperson Theresa King -Bell adjourned the meeting at 6:59 p.m. Approved on the 22"d day of August 2024 —41 Staff Liai ':o Taylor gh d Chairpers n Theresa King -Bell THE CITY OF manna MINUTES DIVERSITY AND INCLUSION ADVISORY COMMISSION SPECIAL CALLED MEETING 120 W. 7th St., Anna, TX 75409 Monday, April 22, 2024 @ 6:00 PM 1. Call to Order, Roll Call, and Establishment of Quorum. Theresa King -Bell called the meeting to order at 6:11 p.m. Commission Members Present: Theresa King -Bell, Elijah Nelms, and Yoshanda Sims, Quorum is not present. Commission Members Absent: Rahul Luthra and Dallen Morgan Others in Attendance: Assistant City Manager Taylor Lough, Assistant to the City Manager Kimberly Winarski, and Assistant Director of Neighborhood Services Jeff Freeth. 2. Invocation and Pledge of Allegiance. Yoshanda Sims provided an invocation and Pledge of Allegiance. 3. Neighbor's Input. None. 4. Reports a. Juneteenth Event Update Assistant Director of Neighborhood Services Jeff Freeth provided an update for the June 15th event at Slayter Creek Park. b. Update Anna Multicultural Night Jeff Freeth shared an update for the May 7th event at Anna High School. C. Update Youth Employment Program Kimberly Winarski provided an update on the program and information is on the city website. Applications close May 1 It. Kimberly shared the flyers at the High School Art Night Competition. d. Upcoming Meetings and Events Taylor Lough shared the City of Anna is closed Monday, May 26 in recognition of Memorial Day so there will not be a May meeting. Commissioners are encouraged to attend Multicultural Night, the Boards and Commissions Orientation on June 1 from 9 to Noon and the Juneteenth event. Members 5. Items for Individual Consideration a. Consider/Discuss/Act on approval of the of the minutes from the February 26, 2024 Diversity and Inclusion Advisory Commission Meeting. No action was taken as there was no established quorum. b. Consider/Discuss/Act on approval of the of the minutes from the March 25, 2024 Diversity and Inclusion Advisory Commission Meeting. No action was taken as there was no established quorum. C. Consider/Discuss/Act on advising the City Council to acknowledge and celebrate certain heritage months and identity celebrations. No action was taken as there was no established quorum. d. Consider/Discuss/Act on the approval of a process flow and procedural guidelines for the Diversity and Inclusion Advisory Commission. No action was taken as there was no established quorum. e. Consider/Discuss/Act on advising the City Council to recognize the National Day of Prayer. No action was taken as there was no established quorum. 6. Adjourn. Theresa King -Bell adjourned the meeting at 6:39 p.m. (,i_a-�v f�-cater "_ —J gar k THE CITY OF manna MINUTES DIVERSITY AND INCLUSION ADVISORY COMMISSION SPECIAL CALLED MEETING 120 W. 7th St., Anna, TX 75409 Monday, March 25, 2024 @ 6:00 PM 1. Call to Order, Roll Call, and Establishment of Quorum. Theresa King -Bell called the meeting to order at 6:08 p.m. Commission Members Present: Theresa King -Bell, Elijah Nelms, Yoshanda Sims, and Valencia Edwards. Quorum is present. Commission Members Absent: Rahul Luthra and Dallen Morgan Others in Attendance: Assistant City Manager Taylor Lough, Assistant to the City Manager Kimberly Winarski, Assistant Director of Neighborhood Services Jeff Freeth, and Recreation Coordinator Tristen Pierce. 2. Invocation and Pledge of Allegiance. Yoshanda Sims provided an invocation and Theresa King -Bell Pledge of Allegiance. 3. Neighbor's Input. None. 4. Reports a. Juneteenth Event Update Assistant Director of Neighborhood Services Jeff Freeth provided an update as the city will be taking the lead for the first time this year. The event will be held at Slayter Creek Park on Saturday, June 151h from 11 a.m. to 3 p.m. b. Update Anna Multicultural Night Jeff Freeth shared there are 26 neighbors interested in sharing about 15 different countries. Passports will be distributed for attendees. Volunteers are needed for setting up at 5 p.m. the welcome table and greeting attendees at the auditorium as well as clean up. C. Update Youth Employment Program Kim Winarski provided an update on the grant received. A position application is being developed to be posted on the city's webpage. d. Update Project Unity Together We Dine Programs Taylor Lough shared the agreement for use of public funds for this item was reviewed by the city attorney. Given that the City of Anna has not financially partnered with another nonprofit outside of the city there is concern we could open ourselves up to other nonprofit requests that would not be beneficial to our neighbors or serve a public purpose as required by the Texas Constitution. As a result, the City of Anna will not be partnering with Project Unity at this time. Should a provider be willing to fulfill the financial obligations of such a partnership, staff will review future opportunities. 5. Items for Individual Consideration a. Consider/Discuss/Act on approval of the of the minutes from the February 26, 2024 Diversity and Inclusion Advisory Commission Meeting. No action was taken as the Commission lost quorum. b. Discuss the role of the City of Anna in acknowledging and celebrating Heritage Months and Identity Recognitions. Valenica Edwards submitted a list of heritage recognitions for review. The Commission discussed the role of the city recognizing religious holidays. The members in attendance discussed moving forward with heritage months and bank holidays. No action was taken as the Commission lost quorum. C. Consider/Discuss/Act next steps for National Day of Prayer. No action was taken as the Commission lost quorum. d. Consider/Discuss/Act to advise the City Council to celebrate Kimberly Winarski for Anna Neighbor Academy/accessibility and equal opportunity/Neighbors of Diverse Backgrounds. No action was taken as the Commission lost quorum. e. Consider/Discuss/Act to develop a process flow and procedural guidelines for the Commission. No action was taken as the Commission lost quorum. 6. Adjourn. Theresa King -Bell adjourned the meeting at 7:25 p.m. eA16-�� S THE CITY OF manna MINUTES DIVERSITY AND INCLUSION ADVISORY COMMISSION SPECIAL CALLED MEETING 120 W. 7th St., Anna, TX 75409 Monday, February 26, 2024 @ 6:00 PM 1. Call to Order, Roll Call, and Establishment of Quorum. Theresa King -Bell called the meeting to order at 6:01 p.m. Commission Members Present: Theresa King -Bell, Glenn Brown, Elijah Nelms, Yoshanda Sims, Dallen Morgan and Valencia Edwards. Quorum is present. Commission Members Absent: Rahul Luthra Others in Attendance: Assistant City Manager Taylor Lough, Assistant to the City Manager Kimberly Winarski, Neighborhood Services Director Marc Marchand, Assistant Director of Neighborhood Services Jeff Freeth, and Recreation Coordinator Tristen Pierce. 2. Invocation and Pledge of Allegiance. Dallen Morgan provided an invocation and the Pledge of Allegiance. 3. Neighbor's Input. None. 4. Items for Individual Consideration a. Discuss the role of the City of Anna in acknowledging and celebrating Heritage Months and Identity Recognitions. Taylor Lough explained this item is intended for the Commission to provide director for the city to acknowledge and celebrate heritage months and identity recognitions. Theresa Bell read eight recognized heritage months. Glenn Brown suggested adding educational information to the city's website for each recognition. Elijiah Nelms suggested sharing a calendar with events that may be in other cities. Theresa King -Bell asked that this item be amended for action at the next meeting. b. Consider/Discuss/Act to advise the City Council to celebrate Anna's neighbors from diverse backgrounds for their engagement in Anna Neighbor Academy. Glenn Brown proposed that the city recognize the diverse participants of Neighbor Academy at the multicultural event or social media. Theresa King -Bell made a motion to advise the City Council for the Mayor to recognize the participants of Neighbor Academy in a public way such as on social media. Glenn Brown seconded the motion. Motion passed. C. Consider/Discuss/Act to develop a process flow and procedural guidelines for the Commission. Glenn Brown provided a draft document with information on the Home Rule Charter and City Council Resolutions. Commission members will provide feedback to staff for review at the next meeting. d. Consider/Discuss/Act next steps for National Day of Prayer. Dallen Morgan reached out to area churches last week to inquire about their interest in holding an event on May 2. Dallen Morgan made a motion to work towards next steps for the City of Anna recognize the National Day of Prayer. Yoshanda Sims seconded the motion. Motion passed with Glenn Brown voting against. e. Consider/Discuss/Act on approval of the of the minutes from the January 22, 2024 Diversity and Inclusion Advisory Commission Meeting. Theresa King -Bell made a motion to approve the minutes. Elijah Nelms seconded. All were in favor. Motion passed. 5. Reports. a. Discuss Anna Multicultural Night event. Assistant Director of Neighborhood Services Jeff Freeth and Recreation Coordinator Tristen Pierce provided an update of the event that will be held on Tuesday, May 7 from 6-8 p.m. at Anna High School. Signup form with QR code to be a vendor will close in two weeks. b. Recap Youth in Government Day. Kimberly Winarski provided an update on the Youth in Government Day that was held on Friday, January 2611 at the Anna Municipal Complex. 150 students from Slayter Creek Middle School also attended as part of their General Employability Skills class. c. Update Youth Employment Program. Kimberly Winarski shared the International City/County Managers Association has selected the City of Anna to provide a grant. d. Update Project Unity Together We Dine Programs. Taylor Lough shared an agreement is being reviewed by legal. 6. Items for Future Consideration. a. Consider/Discuss/Act to advise the City Council to celebrate Kimberly Winarski for Anna Neighbor Academy/accessibility and equal opportunity/Neighbors of Diverse Backgrounds (Glenn Brown). Glenn Brown made a motion to advise the City Council to acknowledge Kimberly Winarski for how she worked with Neighbor Academy. Yoshanda Sims seconded the motion. 7. Adjourn. Theresa King -Bell adjourned the meeting at 8:10 p.m. THE CITY OF Item No. 6.d. Nfth City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Christopher Talbot AGENDA ITEM: Approve a Resolution Authorizing the City Manager to Execute an Interlocal Cooperation Agreement with the City of Allen for Mutual Aid for Information Technology Services. (IT Manager Chris Talbot) SUMMARY: Approximately 15 cities in the North Texas region have created an alliance to render voluntary Information Technology mutual aid should a crisis occur at any of the participating municipalities. Many types of threats (cyberattack, natural disaster, etc.) could swiftly overwhelm any IT department on their own. This agreement formalizes the opportunity to support each other during times of urgent emergency circumstances. Since inception in 2020, no participating cities have utilized the agreement. FINANCIAL IMPACT: This item has no financial impact; however, as the agreement states, the "requesting entity" receiving mutual aid would be responsible for any incidental costs of equipment, software, services, or any overtime costs, if requested by the "responding entity." BACKGROUND: The City of Allen has accepted the role of "host city." Participating entities currently include, but are not limited to Celina, Fate, Forney, Prosper, Murphy, University Park. 1.111 7_'lIXr]100161ZIZI=100Is] Z&I This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Safe. ATTACHMENTS: 1. Resolution IT ILA 2. IT Mutual Aid ILA Current 2020-9 CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AN INTERLOCAL COOPERATION AGREEMENT FOR MUTUAL AID WITH THE CITY OF ALLEN, TEXAS FOR INFORMATION TECHNOLOGY SERVICES; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Anna may experience a cyber incident, natural disaster, or other emergency capable of degrading or disrupting information technology services ("IT Services"); and WHEREAS, the City Council of the City of Anna, Texas ("City Council") acknowledges the importance of prompt restoration of IT Services; and WHEREAS, the City Council desires to enter a mutual aid agreement with the City of Allen for information technology services to assist in the detection, response, and short-term remediation of a cyber-incident or assist in the repair and restoration of IT Services due to a natural disaster or other emergency; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes as set forth in full. Section 2. Approval and Authorization of Agreement. The City Council hereby approves the extension attached hereto as Exhibit 1 to enter into an Interlocal Cooperation Agreement for the provision of IT Services and, ratifies and approves the City Manager's execution of the same. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize and enforce the interlocal cooperation agreement with the City of Allen. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this loth day of September 2024. APPROVED: ATTEST: Mayor Pete Cain City Secretary Carrie Land AMENDED AND RESTATED INTERLOCAL COOPERATION AGREEMENT FOR MUTUAL AID FOR INFORMATION TECHNOLGY SERVICES This Amended and Restated Interlocal Cooperation Agreement ("Agreement") is by, between, and among the City of Allen, Texas (the "Host City") and the undersigned Participating Local Governments of the State of Texas (each a "Participating Entity"), acting by and through their respective authorized representatives (referred to individually as a "Party" and collectively as the "Parties"). RECITALS: WHEREAS, this Agreement is authorized by Chapter 791 of the Texas Government Code; and WHEREAS, the Host City previously authorized the Interlocal Cooperation Agreement for information technology services and desires to amend and restate the Original Agreement as set forth herein; and WHEREAS, each Participating Entity may experience a cyber incident, natural disaster, or other emergency capable of degrading or disrupting information technology services ("IT Services") beyond the capabilities of the Participating Entity; and WHEREAS, each Participating Entity acknowledges the importance of prompt restoration of IT Services to allow local governments to function and operate; and WHEREAS, each Participating Entity has agreed to adopt a formal or informal cyber response plan in the event of a significant cyber incident; and WHEREAS, each Participating Entity has agreed to adopt a formal or informal response plan in the event of a natural disaster or other emergency; and WHEREAS, a Participating Entity requesting IT Services (hereinafter referred to as a "Requesting Entity") receives benefit from a responding Participating Entity (hereinafter referred to as a "Responding Entity") through the provision of supplemental IT Services personnel or computer hardware for the period of support; and WHEREAS, the Responding Entity receives the benefit of its IT Services personnel gaining knowledge through the experience of aiding in the restoration of IT Services during a crisis; and WHEREAS, the Parties desire to enter a mutual aid agreement to offer time and expertise of IT Services personnel to assist in the detection, response and short-term remediation of the cyber incident or assist in the repair and restoration of IT Services due to a natural disaster or other emergency. Page 1 TM 117992 NOW THEREFORE, in exchange for the mutual covenants set forth herein and other valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the Parties agree as follows: ARTICLE I DEFINITIONS Unless the context clearly indicates otherwise, the following words and phrases used in this Agreement shall have the following meaning: "Host Entity" shall mean the City of Allen, Texas. "IT Incident" shall mean an event or set of circumstances resulting from a cyber incident, natural disaster, pandemic or other emergency (including state or local declared state of disaster pursuant to Chapter 418 Texas Government Code) whether natural or manmade, which is capable of degrading or disrupting information technology services beyond the capabilities of the Requesting Entity. "Mutual Aid" shall mean, but is not limited to, such IT Service resources as facilities, equipment, services, supplies, and personnel. "Participating Entity" shall mean a participating local government that executes this Agreement. "Requesting Entity" shall mean the Participating Entity that requests Mutual Aid under this Agreement as a result of an 1T Incident under the terms of this Agreement. "Responding Entity" shall mean the Participating Entity providing Mutual Aid to a Requesting Entity in response to a request from a Requesting Entity under this Agreement as a result of an IT Incident. ARTICLE II PURPOSE The purpose of this Agreement is to establish a mutual aid agreement between and among the Parties, which will allow each Participating Entity to provide Mutual Aid to a Requesting Entity as a result of, in response to, or during an IT Incident. ARTICLE III TERM; TERMINATION 3.1 The term of this Agreement shall be for a period of one (1) year commencing on the last date of execution by the Participating Entity ("Effective Date"). Thereafter, this Agreement shall automatically renew for successive periods of one (1) year each under the terms and conditions stated herein, unless sooner terminated as provided herein. Page 2 TM 117982 3.2 A Participating Entity may terminate its participation in this Agreement by providing thirty (30) days prior written notice to terminate its participation in this Agreement to the Host Entity. The Host Entity shall provide written notice of any such termination to the designated representative of each Participating Entity. 3.3 A Participating Entity's participation in this Agreement may be terminated by the Host Entity for cause, including, but not limited to, failure to comply with the terms or conditions of this Agreement upon thirty (30) days prior written notice to such Participating Entity. 3.4 Termination by one or more Parties to this Agreement does not affect the Agreement as it applies to the remaining Parties. ARTICLE IV RESPONSIBILITY OF PARTIES 4.1 Requesting Assistance. The Chief Information Officer ("CIO"), Information Technology Director ("IT Director"), or designee of the Participating Entity that has experienced an IT Incident may request Mutual Aid from the CIO, IT Director, or designee of another Participating Entity verbally or in writing. The determination as to what Mutual Aid may be made available to the Requesting Entity without unduly interfering with the IT Services of the Responding Entity shall be made at the sole discretion of the CIO, IT Director, or designee of the Responding Entity. Each Participating Entity agrees to assess local resources to determine availability of Mutual Aid based on current or anticipated needs of the Responding Entity. Requests for Mutual Aid shall not be requested by a Party unless it is directly related to the IT Incident and resources available from the Requesting Party are inadequate. 4.2 Each Participating Entity recognizes that it may be requested to provide aid and assistance at a time when it is necessary to provide aid and assistance to the Participating Entity's own constituents. This Agreement shall not be construed to impose any obligation on any Participating Entity to provide Mutual Aid to Requesting Entity. Each Participating Entity may choose not to render Mutual Aid at any time for any reason, or to recall such Mutual Aid that has been provided at any time. 4.3 Procurement of Equipment. Software and Services. The Requesting Entity shall be responsible for any incidental costs, equipment, software, or services related to the Mutual Aid response to the IT Incident. If the Responding Entity indicates a need for the acquisition or purchase of equipment, software, or services, the Requesting Entity shall decide if such acquisition or purchase is necessary and will make any required acquisition or purchase. 4.4 Personnel Costs. The Requesting Entity shall pay any overtime costs that occur for personnel of the Responding Entity if requested by the Responding Entity. The Responding Entity shall provide the Requesting Entity with a written invoice for such overtime costs which shall include an itemized list of Responding Entity employees, the date and time of overtime hours worked within sixty (60) days after the provision of such Mutual Aid. The Requesting Entity shall pay such invoice to the Responding Entity within thirty (30) days after receipt of such invoice. Page 3 TM 117982 4.5 Travel Costs. The Requesting Entity shall pay any travel costs that occur for personnel of the Responding Entity. It will be the responsibility of the employee(s) of the Responding Entity to compile and submit all documented travel costs to the Requesting Entity. Mileage expenses will be reimbursed at the current IRS mileage rate and miles expended will be validated by supporting documentation. Reimbursement payments will be paid to the employee(s) of the Responding Entity by the Requesting Entity if travel costs were paid by the employee. Otherwise, reimbursement payments will be made to the Responding Entity. 4.6 Use of Computer Hardware. A Requesting Entity in need of computer hardware (e.g. personal computers, laptops, servers, network equipment, etc.), will compile a written list of such computer hardware and the estimated length of time that such equipment is needed which may be sent to the Participating Entities. Any Participating Entity may choose to respond in whole or part and is under no obligation to provide computer hardware to the Requesting Entity. A Responding Entity which chooses to Ioan computer hardware will respond back to the Requesting Entity to affirm that such computer hardware or portion thereof is available for temporary use. The Responding Entity makes no claim of the currency or operational use of the computer hardware nor is the Responding Entity liable for any damages resulting from the Requesting Entity's use of any computer hardware so provided. The transportation and delivery of such computer hardware or charges related thereto shall be the responsibility of the Requesting Entity unless otherwise agreed by those Parties. The Requesting Entity shall be responsible for, and pay the Responding Entity for any damages, loss, or destruction of such computer hardware while in the use and possession of the Requesting Entity, including the transport thereof. Any ongoing maintenance, lease or other fees related to such computer hardware shall continue to be paid by the Responding Entity. 4.7 Criminal Justice Information System ("CJIS"). The Requesting Entity shall be responsible for restricting the Responding Entity personnel from access to CJIS information unless the Responding Entity personnel have completed all CJIS background checks and is in current compliance with CJIS training requirements. 4.8 List of Participating Entities. The Host City shall maintain a current list of Participating Entities and provide such list to a Participating Entity upon request ARTICLE V INSURANCE 5.1 Worker's_ Compensation Coverage. Each Party shall be responsible for its own actions and those of its employees and is responsible for complying with the Texas Worker's Compensation Act. 5.2 Automobile Liability Coverage. Each Party shall be responsible for its own actions and is responsible for complying with the Texas motor vehicle financial responsibility laws. Page 4 TM 117982 5.3 General Liability Insurance. Each Party agrees to obtain general liability and public official's liability insurance, if applicable, or maintain a comparable self-insurance program. 5.4 Liability. To the extent permitted by law and without waiving sovereign immunity, each Party shall be responsible for any and all claims, demands, suits, actions, damages, and causes for action related to or arising out of or in any way connected with its own actions, and the actions of its personnel in providing Mutual Aid rendered or performed pursuant to the terms and conditions of this Agreement. Except as specifically stated in this Agreement, each Party waives all claims against the other Parties hereto for compensation for any loss, damage, personal injury, or death occurring as a consequence of the performance of Mutual Aid pursuant to this Agreement, except those caused in whole or in part by the negligence of an officer, employee, or agent of another Party. It is expressly understood and agreed that in execution of this Agreement, no Party waives, nor shall be deemed to have waived, immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. By entering into this Agreement, the Parties do not create any obligations, express or implied, other than those set forth herein, and this Agreement shall not create any rights for any third parties not signatories hereto. ARTICLE VI MISCELLANEOUS 6.1 Expending Funds. Each Party that furnishes Mutual Aid pursuant to this Agreement shall do so with funds available from current revenues of such Party. No Party shall have any liability for the failure to expend funds to provide Mutual Aid. 6.2 lnterlocal Cooperation Act. The Parties agree that Mutual Aid in the context contemplated herein is a "governmental function and service" and that the Parties are "local governments" as that term is defined herein and in the InterlocaI Cooperation Act, Texas Government Code Chapter 791. 6.3 Severability. If a provision contained in this Agreement is held invalid for any reason, the invalidity does not affect other provisions of the Agreement that can be given effect without the invalid provision, and to this end the provisions of this Agreement are severable. 6.4 Legal Construction. In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect other provisions, and it is the intention of the Parties to this Agreement that in lieu of each provision that is found to be illegal, invalid, or unenforceable, a provision shall be added to this Agreement which is legal, valid and enforceable and is as similar in terms as possible to the provision found to be illegal, invalid or unenforceable. 6.5 Amendment. This Agreement may be amended from time to time by the Host City. The Host City shall send notice of such amendments to each Participating Entity. Each Page 5 TM 117982 Participating Entity shall be bound by such amendments unless the Participating Entity sends written notice to the Host City terminating its participation in this Agreement. 6.6 Third Parties. This Agreement is intended to inure only to the benefit of the Parties hereto. This Agreement is not intended to create, nor shall be deemed or construed to create any rights in third parties. 6.7 Authorization. Each Party represents that it has full capacity and authority to grant all rights and assume all obligations that are granted and assumed under this Agreement. By execution of this Agreement the Participating Entity consents to be a Party to this Agreement and acknowledges that it is not necessary to receive copies of the Agreement from other local governments that are, or which become, Parties to this Agreement. 6.8 Entire Agreement. This Agreement is the entire agreement between and among the Parties with respect to the subject matter covered in this Agreement. There is no other collateral oral or written Agreement between and among the Parties that in any manner relates to the subject matter of this Agreement. 6.9 Governing Law. This Agreement shall be governed by the laws of the State of Texas; and venue for any action concerning this Agreement shall be in the State District Court of Collin County, Texas. The Parties agree to submit to the personal and subject matter jurisdiction of said court. 6.10 Recitals. The recitals to this Agreement are incorporated herein. 6.11 Counterparts. This Agreement may be executed in counterparts. Each of the counterparts shall be deemed an original instrument, but all the counterparts shall constitute one and the same instrument. 6.12 Survival of Covenants. Any of the representations, warranties, covenants, and obligations of the Parties, as well as any rights and benefits of the Parties, pertaining to a period following the termination of this Agreement shall survive termination. 6.13 Notice. All notices pertaining to this Agreement shall be in writing and shall be deemed delivered (i) when received at a Party's address if hand delivered or sent via overnight delivery service by way of USPS, UPS, FedEx, or similar carrier, or (ii) on the third (3rd) business day after being deposited in the United States mail, postage prepaid, certified mail, addressed to Participating Entity at the address set forth below the signature of the Party 6.14 Severability. In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect the other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in this Agreement. [Signature Pages to Follow] Page 6 TM 117982 EXECUTED this. 104 day of 2020. ATT ' 'T: By: he ley B. Geo , City Secretary APPROVED AS TO FORM: By: V,� Peter G. Smith, City Attorney CITY OF ALLEN, TEXAS By; Eric Ellwang , City alter One Allen Civic Plaza 305 Century Parkway Allen, Texas 75013 Page 7 TM 117982 EXECUTED this day of , 2020. ATTEST: By: City Secretary APPROVED AS TO FORM: By:._. -- City Attorney PARTICIPATING ENTITY: CITY OF , TEXAS By: Name: Title: Address: Page 8 TM 117982 THE CITY OF Anna /_[r]=1ZI17_1111=1►yiI Item No. 6.e. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Christopher Talbot Approve a Resolution Authorizing the City Manager to Execute the Cyber Liability and Data Breach Response Interlocal Agreement (ILA) with the Texas Municipal League Intergovernmental Risk Pool (TMLIRP). (IT Manager Chris Talbot) SUMMARY: The Texas Municipal League Intergovernmental Risk Pool (TMLIRP) Board of Trustees recently created a new Cyber Fund and approved changes to the Pool's Coverage structure, effective on October 1, 2024. Members must elect to continue coverage or "opt -in" by completing and returning the Cyber Interlocal Agreement to participate in the newly -created Cyber Fund. Attached is a memo from the Texas Municipal League Intergovenmental Risk Pool (TMLIRP) describing the merits of the cyber fund. Future cyber-criminal activity is impossible to predict, which means neither the "Risk Pool" nor any other insurer can rely on past patterns and trends to predict future losses. This program seeks to further insure against losses that may be incurred at a nominal premium. FINANCIAL IMPACT: Funding for this agreement will be appropriated in the FY2025 budget for property and liability insurance in the amount of $1,875. BACKGROUND: On a monthly basis, city staff engage in routine training to hedge against cyber threats, ensuring continuity of operations and prevention of financial harm to the city. In addition to end -user education, the city has multiple policies in place to ensure compliance with security best practices. The city also utilizes numerous technical controls to improve our security posture; however, cyber threats continue to evolve, posing significant risks. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Safe. ATTACHMENTS: 1. Resolution IT ILA TML 2. CYBER Interlocal 24-25 3. Cyber Fund Mailout and ILA 24-25 CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AN INTERLOCAL COOPERATION AGREEMENT FOR CYBER LIABILITY AND DATA BREACH RESPONSE WITH THE TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Anna may experience cyber-criminal activity which is impossible to predict; and WHEREAS, the City Council of the City of Anna, Texas ("City Council") acknowledges no insurer can rely on past patterns and trends to predict future losses; and WHEREAS, the City Council desires to enter a mutual aid agreement with the Texas Municipal League Intergovernmental Risk Pool to participate in the newly created Cyber Fund for cyber liability and data breach response services; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated. The recitals above are incorporated herein as if set forth in full for all purposes as set forth in full. Section 2. Approval and Authorization of Agreement. The City Council hereby approves the extension attached hereto as Exhibit 1 to enter into an Interlocal Cooperation Agreement for the provision of cyber liability and data breach response and, ratifies and approves the City Manager's execution of the same. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize and enforce the interlocal cooperation agreement with the Texas Municipal League Intergovernmental Risk Pool. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this loth day of September 2024. APPROVED: ATTEST: Mayor Pete Cain City Secretary Carrie Land Texas Municipal League Intergovernmental Risk Pool 1821 Rutherford Lane, First Floor • Austin, Texas 78754 CYBER LIABILITY AND DATA BREACH RESPONSE INTERLOCAL AGREEMENT This Contract and Interlocal Agreement is entered into by and between political subdivisions of this state (hereinafter referred to as "Pool Members") to form a joint self-insurance pool to be named the Texas Municipal League Joint Cyber Liability and Data Breach Response Self - Insurance Fund (hereinafter referred to as the "Fund") for the purpose of providing coverages against risks which are inherent in operating a political subdivision. WITNESSETH: The undersigned Pool Member, in accordance with Chapter 2259, Texas Government Code, the Interlocal Cooperation Act, Tex. Gov't Code § 791.001, et seq., and the interpretation thereof by the Attorney General of the State of Texas (Opinion #MW-347, May 29, 1981), and in consideration of other political subdivisions executing like agreements, does hereby agree to become one of the Pool Members of this self - insured pool. The conditions of membership agreed upon by and between the parties are as follows: Definitions of terms used in this Interlocal Agreement. a. Board. Refers to the Board of Trustees of the Fund. b. Fund Year. 12:01 a.m. October 1 through 12:01 a.m. the following October 1. c. Manual Rates. The basic rates applicable to each cyber liability and data breach response classification promulgated by the Insurance Service Office or the Board. d. Texas Municipal League Cyber Liability and Data Breach Response Self -Insurance Plan. The Cyber Liability and Data Breach Response Coverage Document that sets forth in exact detail the coverages provided as part of the overall plan. e. Adjustments. Refers to any offsets to manual premium that may result from the Pool Member's election of deductibles, loss ex- perience, or Fund Modifier which reflects the savings to the Pool Member by entering into this Interlocal Agreement. f. Premium and Contribution. Used interchangeably in some parts of this Interlocal Agreement. Any reference at any time in this Interlocal Agreement to an insurance term not ordinarily a part of self-insurance shall be deemed for convenience only and is not construed as being contrary to the self-insurance concept except where the context clearly indicates no other possible interpretation such as but not limited to the reference to "reinsurance." g. Reimbursable Deductible. The amount that was chosen by this Pool Member to be applicable to the first monies paid by the Fund to effect judgment or settlement of any claim or suit. The Pool Member, upon notification of the action taken, shall promptly reimburse the Fund for all or such part of the deductible amount as has been paid by the Fund. Further, however, the Fund's obligation to pay damages shall be subject to the limits of liability stated in the Declarations of Coverage or Endorsements to this Interlocal Agreement less the stated deductible amount. h. Fund Modifier. A percentage figure that is applied to the manual rates by the Fund to reflect the savings to the Pool Member by entering into this Interlocal Agreement. i. Agreement Period. The continuous period since the Pool Member first became a member of this Fund excluding, however, any period or periods of time therein that the member did not participate as a member of the Pool. j. Declarations of Coverage. The specific indication of the coverages, limits, deductibles, contributions, and special provisions elected by each individual Pool Member. The Declarations of Coverages may be modified by Endorsement. 2. The Board, acting through its agents and Fund staff, is responsible for the administration of all Fund business on behalf of the Pool Members. In consideration of the execution of this Interlocal Agreement by and between the Pool Member and the Fund and of the contributions of the Pool Member, the coverage elected by the Pool Member is afforded according to the terms of the Texas Municipal League Cyber Liability and Data Breach Response Self -Insurance Plan. The affirmative declaration of contributions and limits of liability in the Declarations of Coverage and Endorsements determine the applicability of the Self -Insurance Plan. Revised 04/2024 Each Pool Member agrees to adopt and accept the coverages, provisions, terms, conditions, exclusions, and limitations as further provided for in the Texas Municipal League Cyber Liability and Data Breach Response Self -Insurance Plan or as specifically modified by the Pool Member's Declarations of Coverage. This Interlocal Agreement shall be construed to incorporate the Texas Municipal League Cyber Liability and Data Breach Response Self -Insurance Plan, Declarations of Coverage, and Endorsements and addenda whether or not physically attached hereto. 4. It is understood that by participating in this risk sharing mechanism to cover cyber liability and data breach response exposures, the Pool Member does not intend to waive any of the immunities that its officers or its employees now possess. The Pool Member recognizes the Texas Tort Claims Act and its limitations to certain governmental functions as well as its monetary limitations and that by executing this Interlocal Agreement does not agree to expand those limitations. The term of this Interlocal Agreement and the self-insurance provided to the Pool Member shall be continuous commencing 12:01 a.m. on the date designated in this Interlocal Agreement until terminated as provided below. Although the self-insurance provided for in this Interlocal Agreement shall be continuous until terminated, the limit of liability of the Fund under the coverages that the Pool Member elects shall be limited during any Fund Year to the amount stated in the Declarations of Coverage for that Fund Year. This Interlocal Agreement may be terminated by either party giving to the other sixty (60) days' prior written notice of intent to terminate except the Pool Member may terminate this Interlocal Agreement and its coverages thereunder without giving the sixty (60) days' notice if the reason is because of a change by the Fund in the Pool Member's contribution, coverage, or other change in the limits of liability, terms, conditions, exclusions, and limitations provided for in the Texas Municipal League Cyber Liability and Data Breach Response Self -Insurance Plan provided that no termination by the Member shall be effective prior to the date that written notice of termination is actually received in the offices of the Fund and provided that the Pool Member agrees to and shall pay the applicable premium and contribution for those coverages it is terminating until the date the notice of termination is actually received by the Fund. The Fund shall provide the Pool Member with Declarations of Coverage and any Endorsements that determine the applicability of the Texas Municipal League Cyber Liability and Data Breach Response Self -Insurance Plan annually by December 1. Such Declarations of Coverage shall include, but not be limited to, the coverage period which shall be the applicable Fund Year, limits, deductibles, contributions, special provisions, and limitations. Changes made during the Fund Year, whether requested by the Pool Member or required by the Fund, will be handled by Endorsement. It is the intention of the parties that the Pool Member's coverages under this Interlocal Agreement shall remain in full force and effect from Fund Year to Fund Year, subject to the limits of liability that the Fund can provide each Fund Year and the terms, conditions, and limitations that the Fund may require to protect its solvency and to comply with reinsurance requirements, until notice of termination is given as herein provided. Realizing that the Pool Member needs the earliest possible information concerning the Fund coverages, limits, and exclusions, and the Pool Member's contribution that will be required for any new Fund Year, the Fund will endeavor to provide this information as soon as possible before the beginning of each Fund Year. The parties recognize, however, that conditions in the reinsurance industry are such that the Fund may not be able to provide this information to the Pool Member before the beginning of a Fund Year for various reasons including the failure of the Pool Member to timely submit the appropriate exposure summary or delays on the part of reinsurers in getting information to the Fund, and so, to protect the Pool Member from gaps in its coverage and to protect the solvency of the Fund, the parties agree as follows: If, for any reason other than the Pool Member's failure to provide the information requested in the exposure summary, the Fund has not been able to provide the Pool Member with information concerning available coverages for a new Fund Year or advise the Pool Member of the amount of its contribution for the new Fund Year by the beginning of the Fund Year, the Fund shall nevertheless continue the Pool Member's coverages at the same limits of liability (if still available and if not, then at the highest limit of liability available for the new Fund Year) so that the Pool Member shall at all times remain covered as herein provided and the Pool Member's initial contributions for the new Fund Year shall be determined by a "tentative contribution " as determined by the Board with the Pool Member's actual annual contribution to be credited by the amount paid in accordance with the tentative contribution and adjusted during the Fund Year. In the event the Pool Member does not wish to have its coverages extended or renewed at the end of any Fund Year, the burden shall be upon the Pool Member to give written notice to the Fund as provided hereinabove and the Pool Member agrees to pay as hereinabove stated all contributions or pro rata contributions until the date such written notice is received in the offices of the Fund or the date of termination of this Interlocal Agreement, whichever is later. 6. Commensurate with the execution of this Interlocal Agreement and annually thereafter, the Pool Member shall complete the appropriate exposure summary and deliver it or cause it to be delivered to the Fund, or, if so instructed, to a designated contractor, no later than September 1 of each year and new annual contributions shall be calculated using manual rates times exposure, less any adjustments. Intentional or reckless misstatements on the exposure summary shall be grounds for cancellation. In the event that the Pool Member fails or refuses to submit the appropriate exposure summary, the Fund reserves the right to terminate such Pool Member by giving thirty (30) days' written notice and to collect any and all contributions that are earned pro rata for the period preceding contract termination. Revised 04/2024 The Pool Member agrees to pay the annual contribution to the Fund in four (4) equal quarterly installments, in advance, commencing at the beginning of this Interlocal Agreement with subsequent installments due the first quarter thereafter. In the event this Interlocal Agreement is terminated as herein provided, the Fund shall promptly repay to the Pool Member any such unearned annual contribution prorated as of the date of termination and the Pool Member agrees during the term of this Interlocal Agreement to promptly pay all reimbursable deductibles upon receipt of statement. At the end of each and every Fund Year, the Fund may require the Pool Member to submit the actual data requested on the exposure summary as reflected by the books and records of the Pool Member. The Fund reserves the right to audit the records of any Pool Member and adjust contributions accordingly. In the event that the Pool Member fails or refuses to make the payments, including accrued interest, as herein provided, the Fund reserves the right to terminate such Pool Member by giving them ten (10) days' written notice and to collect any and all amounts that are earned pro rata for the period preceding contract termination. If the amounts owed, including reimbursable deductibles, must be collected by suit, the Pool Member agrees to pay attorneys' fees and costs incurred in such suit. 7. The Fund shall maintain adequate protection from catastrophic losses to protect its financial integrity. Aggregate protection shall also be maintained. The Member's contributions shall be limited to that amount as calculated under this Interlocal Agreement. Notwithstanding anything to the contrary, the total combined aggregate limit of liability of the Fund for all Pool Members in any Fund Year, regardless of the number of occurrences or claims, shall be limited to the amount of money contained in the Fund. As to the Pool annual aggregate limits or the amount of money in the Fund, the Board of Trustees, in its sole discretion, may determine an allocation methodology among affected Pool Members should the Pool annual aggregate limit be reached, or should the money in the Fund be exhausted. Notwithstanding the provisions of the foregoing paragraph, it is agreed the Board shall have the right to adjust the financial protection outlined above and/or amend coverages as it finds available or deems necessary to maintain the fiscal soundness of the Fund at the beginning of or during any Fund Year. 9. The Fund will make available loss control services to the Pool Members to assist them in following a plan of loss control that may result in reduced losses. The Pool Member agrees that it will cooperate in instituting any and all reasonable loss control recommendations. In the event that the recommendations submitted seem unreasonable, the Pool Member has a right to appeal to the Board. The Board shall hear the objections of the Pool Member at its next regularly scheduled meeting and its decisions will be final and binding on all parties. Any Pool Member who does not agree to follow the decision of the Board shall be withdrawn from the Fund immediately. 10. The Pool Member agrees that it will appoint a contact of department head rank, and the Fund shall not be required to contact any other individual except this one person. Any notice to or any agreements with the contact shall be binding upon the Pool Member. The Pool Member reserves the right to change the contact from time to time by giving written notice to the Fund. 11. The Fund agrees to handle all cyber liability and data breach response claims, and provide a defense for any and all cyber liability and data breach response claims covered under this Interlocal Agreement after prompt notice has been given. The Pool Member hereby appoints the Fund staff and Contractors as its agents to act in all matters pertaining to processing and handling of claims covered under this Interlocal Agreement and shall cooperate fully in supplying any information needed or helpful in settlement or defense of such claims. As respects cyber liability and data breach response claims, the Fund staff and Contractors shall carry on all negotiations with the claimant and his/her attorney, when applicable, and negotiate within authority previously granted by the Fund. If a personal appearance by the Pool Member or an employee is necessary, the expense of this appearance will not be the responsibility of the Fund. With the advice and consent of the Fund, the Fund staff and the Contractors will retain and supervise legal counsel for the prosecution and defense of any litigation. All decisions on individual cases shall be made by the Fund through the Fund staff and the Contractors, which include, but are not limited to, the decision to appeal or not to appeal, settlement negotiations, the decision of whether to settle, and other litigation tactics. However, any Pool Member shall have the right in any case to consult with the Fund on any decision made by the Fund staff or Contractors. The Board shall hear the objections of the Pool Member at its next regularly scheduled meeting and its decision will be final and binding on all parties. Any suit brought or defended by the Fund shall be brought or defended only in the name of the Pool Member and/or its officers or employees. There shall be supplied periodically to each Pool Member a computer printout involving a statement of claims. As respects the Texas Municipal League Cyber Liability and Data Breach Response Self -Insurance Plan, the Fund shall have priority in enforcing its subrogation claims against the claims of Pool Member. 12. The Pool Member acknowledges that it has received a copy of the Bylaws of the Fund and agrees to abide by the Bylaws and any amendments thereto. 13. The Fund agrees that all Fund transactions will be annually audited by a nationally recognized certified public accounting firm. 14. If legally required, the Fund shall cause to be filed the necessary tax forms with the Internal Revenue Service. Revised 04/2024 15. As the administrators of the Fund, the Board shall primarily and consistently keep foremost in their deliberations and decisions in operating the Fund that each of the participating Pool Members is a "self -insured." At least annually, the Board shall carefully review, study, and consider the actual claims or loss experience (including reserves for future claims payments) of each of the Pool Members, the pro rata savings to the Fund resulting from overall loss experience attributed to each Pool Member, and the pro rata portion of the cost of all catastrophic loss protection and aggregate stop loss protection allocated to each Pool Member as well as the pro rata allocation, as determined by the Board of the other and necessary administrative expenses of the Pool, in order to reasonably determine the actual pro rata cost, expense, and loss experience of each Pool Member in order to maintain as nearly as possible an equitable and reasonable self-insurance administration of the Fund as applied to each Pool Member. The Fund shall maintain case reserves and supplemental reserves computed in accordance with standard actuarial principles, taking into account historical and other data, designed to measure claims development and claims incurred but not yet reported, so that funds will be available to meet these claims as they become due, subject to paragraph 7 above. The Board has complete authority to determine all matters pertaining to the existence and dissolution of the Fund. 16. Venue of any suit or action arising out of or related to this Interlocal Agreement shall be exclusively in the state and federal courts of Travis County, Texas. The parties agree they shall assume their own expenses for attorney's fees in any suit or action arising out of or related to this Interlocal Agreement. 17. The parties agree this Interlocal Agreement may be executed by original written ink signature on paper documents, an exchange of copies showing the original written ink signature on paper documents, or electronic or digital signature technology in such a manner that the signature is unique and verifiable to the person signing. The use of any one or combination of these methods of execution shall constitute a legally binding and valid signing of this Interlocal Agreement, which may be executed in one or more counterparts, each of which, when duly executed, shall be deemed an original. EMPLOYER MEMBERS' FUND CONTACT (See Section 10): Member Name Name of Contact Title Mailing Address Email Address Street Address (if different from above) City Zip Phone SIGNATURE OF AUTHORIZED MEMBER OFFICIAL Title Date Member's Federal Tax I.D. Number _ This Information is MANDATORY TO BE COMPLETED BY FUND: (OFFICE USE ONLY) Effective Date of This Agreement Member Name Contract Number SIGNATURE OF AUTHORIZED FUND OFFICIAL Title Date Revised 04/2024 TML RISK POOL CRITICAL ALERT: Cyber Liability and Data Breach Response Coverage DATE: June 7, 2024 TO: All Members with Core+ (Band 2) Cyber Coverage RE: 2024-2025 Cyber Liability and Data Breach Response Coverage Updates Dear Valued Member: Since 2016, when the TML Risk Pool first began offering Cyber Liability and Data Breach Response Coverage ("Cyber Coverage'), cyber claims have exponentially increased in both frequency and severity. Future cybercriminal activity is impossible to predict, which means neither the Pool nor any other insurer can rely on past patterns and trends to predict future losses. That's why the Board of Trustees recently created a new Cyber Fund and approved changes to the Pool's Coverage structure, effective on October 1, 2024. Members must elect to continue coverage or "opt -in" by completing and returning the Cyber Interlocal Agreement to participate in the newly -created Cyber Fund. MEMBERS THAT DON'T FOLLOW THE OPT -IN PROCEDURES WILL LOSE THEIR EXISTING CYBER COVERAGE EFFECTIVE AT MIDNIGHT ON SEPTEMBER 30, 2024. Included in this packet are: 1. A two -page flyer explaining the updated Cyber Coverage and why the Pool made certain adjustments to ensure the viability of the program. 2. A Limits Page for the updated Cyber Coverage and a link to the updated Cyber Coverage Document, which shows the contribution increases and available limits. 3. A new, separate Interlocal Agreement (contract) to join the Pool's new Cyber Fund. Please review the above information. If your entity wishes to continue Cyber Coverage, simply review, complete and sign, and return the completed Cyber Fund Interlocal Agreement as soon as possible but no later than September 30, 2024. (Each Member must follow their own statutory and local policies related to contract approval prior to signing.) You can either scan and return the completed and signed agreement by email to underwritinggtmlirp.org or mail or ship it to Cyber Coverage, c/o TML Intergovernmental Risk Pool, P.O. Box 149194, Austin, Texas 78714. To change the Core or Core+ limit selection, simply include that request with the Interlocal Agreement. An executed copy of the agreement will be returned to you. REMEMBER — THE INTERLOCAL AGREEMENT MUST BE RETURNED BYSEPTEMBER 30, 2024, IN ORDER FOR COVERAGE TO CONTINUE. P.O. Box 149194 • Austin, TX 78714-9194 • www.tmlirp.org T L RISK POOL CRITICAL ALERT: The Pool's NEW Cybersecurity Fund Introduction In 2016, the Pool recognized its Members' growing cyber liability exposure. Starting that year, complimentary coverage was provided to all Members with either General Liability or Real & Personal Property Coverage. Later, as the exposure increased, the Pool began charging a minimal amount for the coverage. As shown by the chart below, cyber claims have exponentially increased in both frequency and severity since that time. 60 so Vl >= 40 U 30 d 20 z 10 u 0 2016/2017 ($4,077) Cyber Claims as of 5/1/2024 25 17 ■ 2.712018 2018/2019 2019/2020 2020/2021 2021/2022 ($11,487) ($7,371) ($14,353) ($14,218) ($19,479) Fund Year/Avg. Claim Reported — Total Net Incurred —N—b—fClaims $2,500,000 $2,000,000 $l,soo,000 d 32 y C $1,000,000 1 F U $500000 $0 2022/2023 2023/2024 ($4%020) ($26,852) J Future cybercriminal activity is impossible to predict, which means neither the Pool nor any other insurer can rely on past patterns and trends to predict future losses. That's why the Board of Trustees recently approved the Pool's formation of a new Cyber Fund and updated Cyber Liability and Data Breach Response Coverage ("Cyber Coverage'), effective October 1, 2024, for those Members who opt -in and sign the Cyber Liability Interlocal Agreement. Read on for details. Of course, nothing can cover every possible scenario. That's why each Member must take steps to protect themselves, and we can help you do so (regardless of whether you choose our cyber coverage). Most cyberattacks are preventable, and local officials should implement basic policies, train on them, and follow them. (See the final section below on loss prevention to learn more.) The New Cyber Fund — Ensuring the Viability of the Pool's Cyber Coverage Cyberattacks are becoming more common, more sophisticated, and more expensive. In fact, the Pool's cyber claims have increased exponentially since 2016. Right now, if every Member of the Pool was hit by a coordinated attack, the Pool's total exposure is in the billions of dollars. Thankfully, that hasn't happened. But the Pool is updating its Cyber Coverage to ensure that it never does. The following is a brief overview of the changes: • The Pool is creating a separate Cyber Fund — each Member that wants to continue coverage must sign a new, separate interlocal agreement (contract) to join the Fund. • The Pool's total annual payout for cyber claims will be capped at $25 million — should criminals execute a widespread attack, the Pool's Board of Trustees would decide how to allocate those funds. • The limit for third party liability has been reduced to $500,000 or $1,000,000, depending on whether Core or Core+ option is selected. • Cyber coverage contributions (premiums) will increase based on a Member's elected limits. The new contribution ranges from $1,000 to $1,850 depending on Member type and coverage level (unless a Member chooses a different coverage level, the current level will roll over). Suggestion: Coverage will be renewed at the current elected limit. P.O. Box 149194 • Austin, TX 78714-9194 • www.tmlirp.org T L RISK POOL The Coverage: What You Get Some of the worst news a local official can receive is that they have fallen victim to a cyberattack. Whether criminals lock up your data and ask you for a ransom to restore it, they trick you into sending money to a fraudulent account and steal it, or whatever the form of an attack, the Pool's coverage provides, among other things: • Breach response, which includes access to computer experts, public relations specialists, attorneys, negotiators, and others with experience responding to cyberattacks — these experts help you lessen the damage from an attack. • Network business interruption, which can help cover the loss of income and extra expenses (for a limited period) caused by an attack. • Cyber extortion, which can help with ransom payments to recover data. • Data recovery costs, which can help with costs to restore data that was damaged, corrupted, and/or deleted. • Fraud protection, which can help (if certain conditions are met) with costs related to — for example — when an employee is tricked into sending money to a cybercriminal. The above provides only a very basic overview of the coverage. Every claim is unique, and reading the above isn't a substitute for carefully reviewing the terms of the new interlocal agreement and coverage document. Please refer to the enclosed outline of the coverages, limit, and sublimit. What You Need to Do to Continue Coverage To continue coverage, simply review, complete and sign, and return the Cyber Fund Interlocal Agreement. (Each Member must follow their own statutory and local policies related to contract approval prior to signing.) To change the Core or Core+ limit selection, simply include that request with the Interlocal Agreement. As part of this process, we encourage you to review the 2024-2025 Cyber Liability and Data Breach Response Coverage Document that is stored on the Pool's Member Portal, which you can access from the Pool's website at www.tmlirp. org. That's it! You'll be billed later for the costs of all your coverages, including the cyber coverage. REMEMBER — THE INTERLOCAL AGREEMENT MUST BE RETURNED BYSEPTEMBER 30, 2024, IN ORDER FOR COVERAGE TO CONTINUE. Risk Management and Loss Prevention As mentioned above, the best way to deal with a cyberattack is to avoid it altogether. The Pool has a dedicated Cyber Risk Services Manager — Ryan Burns (rburns(btmlirp.org) — who can assist any Member with loss prevention, including individual review of Member exposures and transfer of risk via contracts provisions, loss prevention efforts, appropriate coverage, and more. Additional Resources The Pool provides prevention education in various ways. The easiest to access are short podcast episodes and YouTube videos. For example, any local official who wants to know just how painful a cyberattack can be should listen to Episode 9c of the "Local Officials: Stronger, Together Podcast." In the eye-opening episode, Scott interviews City of Tomball Assistant City Manager Jessica Rogers. Cyber- criminals hacked Tomball at the end of 2022, and the city is still — one year later — dealing with the aftermath. In this episode — which should be required listening for every city official in Texas (and beyond) — Jessica explains exactly what it's like to have essentially every computer system go down, including 9-1-1 dispatch, utility metering and billing, permitting, and everything in between. She also describes the long road to getting everything up and running. Don't miss our chance to learn from this chill -inducing story. (To listen, go to www.ttnlirp.org, click on the "STP Podcast" link at the top of the page, and scroll down to Episode 9c.) P.O. Box 149194 • Austin, TX 78714-9194 • www.tmlirp.org T L RISK POOL LIMIT PAGE Your entity currently has Core + Cyber Coverage with the Pool. The following is an abbreviated description of the Core and Core+ limit structure beginning October 1, 2024. The Coverage Document can be accessed at hops://members.tmlirp.org/downloads (this link will ask you to log into the Member Portal for access). A limit of $25,000,000 is shared by all Members for aggregate losses occurring within the Fund Year as defined in the Cyber Liability and Data Breach Response Interlocal Agreement. Core Core+ Tower 1 - Limit of Liability* $50 ,000 $1,000,000 Data & Network and Media Liability Aggregate Limit of Liability $500,000 $1,000,000 Retention $0 $0 Tower 2 - Limit of Liability $100,000 $250,000 First Party Loss Business Interruption Aggregate Sublimit $20,000 $50,000 Cyber Extortion Loss Aggregate Sublimit $25,000 $50,000 Data Recovery Costs Aggregate Sublimit $20,000 $50,000 Reputational Loss Aggregate Sublimit $5,000 $10,000 Retention (other than Business Interruption) $0 $5,000 Income Loss Retention under Business Interruption $5,000 $5,000 Third Party Loss Regulatory Defense and Penalities Aggregate Sublimit $25,000 $75,000 Payment Card Liabilities & Costs Aggregate Sublimit $10,000 $25,000 Retention $0 $5,000 eCrime Fraudulent Instruction Aggregate Sublimit $25,000 $50,000 Funds Transfer Aggregate Sublimit $25,000 $50,000 Telephone Fraud Aggregate Sublimit $25,000 $50,000 Criminal Reward $2,500 $2,500 Retention (other than Criminal Reward) $2,500 $5,000 Retention Criminal Reward $0 $0 Tower 3 - Limit of Liability $100,000 $150,000 Breach Breach Response Aggregate Limit of Liability $100,000 $150,000 Beazley Response Services Retention $0 $0 New 2024-25 Annual Contribution $1,500 $1,875 Previous 2023-24 Contribution $350 $483 *The Tower I Limit of Liability changed from $1 million to $500,000 for Core limits and from $2 million to $1 million for Core+ limits. All other limits remained unchanged. P.O. Box 149194 • Austin, TX 78714-9194 • www.tmlirp.org THE CITY OF Anna /_10=1Z117_1111=1►yiI Item No. 6.f. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Steven Smith Approve a Resolution Authorizing the City Manager to Execute a Purchase Order for Jacobs Manufacturing to Purchase Reinforces Fiberglass Buildings to Better Protect Water Disinfection Equipment (Director of Public Works Steven Smith). SUMMARY: The City of Anna contracted with the engineering consulting firm Plummer to complete a Risk and Resilience Assessment for compliance with America's Water Infrastructure Act. The plan was adopted and submitted to the State of Texas in 2023. The assessment identified that the buildings protecting the water disinfection equipment posed a risk due to their substandard construction materials. The existing buildings are insufficient for protecting critical equipment from the regularly occurring weather conditions encountered in North Texas. This item will approve the purchase of new enclosures which meet the level of protection identified as a need in the Risk and Resilience Assessment. that the buildings protecting the water disinfection equipment posed a risk due to their substandard construction materials. This item will FINANCIAL IMPACT: Funding for the Risk and Resilience Infrastructure Improvements project was appropriated in the FY2024 Community Investment Program budget in the amount of $200,000 from the Utility Infrastructure Investment Fund. The estimated cost of this equipment is $57,559.28. BACKGROUND: This item was planned and budgeted for in the FY23-24 Budget, and is based upon the City's Risk and Resilience Assessment for our public water supply. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Resilient. ATTACHMENTS: 1. PQF-4-Buildings 2. Resolution and Quote - 4-Buildings PURCHASING QUOTE FORM REQ# Public Works Department 3223 N. Powell Pkwy THE CITY OF Anna, TX 75409 AA6 a Description of item: Replacement Buildings for the Chlorine System Submitted By: Steven Smith Exemption : None Division to charge: **Quote Summary (Attach Supporting Documentation if Required)** Vendor Quantity Unit Price Total Price HUB 1 Ether Global No Response HUB 2 1DZ Eterprise No Reponse THI Water Well 4 $35,102.00 $140,408.00 Jacobs Manufacturing 4 $14,389.82 $57,559.28 MEKCO 4 $32, 549.00 $130,196.00 Quotes are required for all purchases over $500. For purchases from $500-$2,999 verbal quotes are acceptable. For purchases from $3,000-$49,999 written quotes are required; however, these purchases must be approved in writing in advance by the City Manager. Additionally 2 HUB's must be invited to quote on purchases exceeding $2,999. Evidence of the invitation must accompany the purchase order. During our last Risk and Resilience Assessment for Compliance with Americans Water Infrastucture Act it was noted that our structures pose a risk due to thier construction materials. The current buildings need constant attention even after minor storms. We are proposing to replace six of the these building with reienforced fiberglass plastic buildings that are highly protective and secure. Signature: Date: 9-4-24 CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR JACOBS MANUFACTURING TO PURCHASE REINFORCED FIBERGLASS PLASTIC BUILDINGS TO BETTER PROTECT WATER DISENFECTION EQUIPMENT IN AN AMOUNT NOT TO EXCEED FIFTY-SEVEN THOUSAND FIVE HUNDRED FIFTY-NINE DOLLORS AND TWENTY- EIGHT CENTS ($57,559.28). WHEREAS, the City of Anna contracted Plummer to complete a Risk and Resilience Assessment for compliance with America's Water Infrastructure Act; and, WHEREAS, the assessment identified that the buildings protecting the water disinfection equipment posed a risk due to their construction materials; and, WHEREAS, the City of Anna worked with vendors to obtain quotes and all purchases will be made in accordance with the City of Anna's Purchasing Policy; and, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Authorization of Payment and Funding. That the City Council of the City of Anna hereby authorizes the City Manager to execute a purchase order for Jacobs Manufacturing in an amount not to exceed $57,559.28, including: That funding for the replacement buildings come from available funds that were dedicated in the FY2023-2024 budget for Risk and Resilience Infrastructure Improvements project number WR-2023-06. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this day of September 2024. ATTEST: APPROVED: City Secretary, Carrie Land Mayor, Pete Cain Exhibit A ��CT�rrr� Lol�Jll� �!!■rdustr� Rd pll�ll��TbT�66p6 Webr.le www,�etbaomt#orR�san rio�re OR1d3AA T91 Fier 1.ERR.36&MZ Emall: steph@Iaoahsmipcop.eom pra: SVAj3*Z4 chi le NO. J. m-mm Ta: CiLy BF Awti}TX Pra}Kt: Arvma, YX Alin.: Awr t- Fft&* yavfas the gVanmftje toguaea JAi:; ecz. WW Mokfafward to- WarkkW sWR µau. SUILGING E EOPM14TLKT W M 4r KIP h.W lluPdkw Pant P thM 3:12 gak Lyc W t h 3.1.12' Evers 7 7 GpI C{ia' i InsaiRdai- fi. 259 e Moor a6' a W 309 S&cominuo hinum 7 1 55, PynR per w1 rrrtgrspr 55 t-mr i Wft 1Ysrrlow (lbl2l Lmm 1 Amm Mdrmft doer Oo rwf hd open Standard —InTO aJl 7' FRP mcAdod Wto wo l 7 7 I w4l Lamar, US Arp MI ❑,'-Ph, Qrlr dh,-E ''Y ca McLm Nama 1Z (ihrWFur4? j Brewer 10 Amp. I 'a eV2' f} Schedule }J IVCtondu - 1r' 7 GFI Rrcc Udcs 2e Am wJ wgxlfw r oof baa arc] cover 2 Li hrikan SwIcch n dauhlp .a a w"rherprm ba. i Wa -iw Vopw rightLF) -1 Elube 1 16'Int4keA6dl9 n 4ayucfn Wl FHPhocdand sveen 7 lo` Cerroskm RusutantshLr.w Wj FRP hood and svicen 7 114'X4'Ngo rW*lliUa &MW 15q Ftp 24 PlAed LiMMEYO 2 1 cox veartmrfty qbiwirkc7 9undwrd WMnWwbFmrs'WarfaW appikstoall clamricafhardwarc 7 'FOUR PRICE LS! $ld 3B9AL2 WOLJFI E5rWMTE6 %VW14T IS: 1i5 'YUURMIMATEdFREI611TI5r 4buildinp W MOCL sww droplamliON $zjm.DQ TaWfNvr Ph 11 BWWI U7,s 5916 THE CITY OF Anna /_10=1Z117_1111=1►yiI Item No. 6.g. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Clark McCoy Approve a Resolution Consenting to the Addition of 23.130 Acres of Land to Blue Meadow Municipal Utility District No. 1 of Collin County. (City Attorney Clark McCoy) SUMMARY: This resolution consents to an existing Municipal Utility District (MUD) annexing 23 acres that are within the City's ETJ. FINANCIAL IMPACT: This item has no financial impact. BACKGROUND: This 23 acres is part of a much larger development east of Anna near Blue Ridge and outside of Anna's ETJ. This resolution is essentially a repeat of a resolution adopted by the Council on May 10, 2022 (Res. No. 2022-05-1170). It involves exactly the same 23- acre tract of land on the far eastern Anna ETJ boundary. Recently, the developer divided the original MUD into three separate MUDs. The annexation that they had planned for originally did not occur. Now that they are going to annex the tract into one of the new MUDs they have sought a separate consent. Staff is recommending approval of this consent resolution. STRATEGIC CONNECTIONS: This item has no strategic connection. ATTACHMENTS: Blue Meadow Consent Resolution C03029D20240904 CITY OF ANNA, TEXAS RESOLUTION NO. RESOLUTION OF THE CITY OF ANNA, TEXAS CONSENTING TO THE ADDITION OF 23.130 ACRES OF LAND TO BLUE MEADOW MUNICIPAL UTILITY DISTRICT NO. 1 OF COLLIN COUNTY WHEREAS, Blue Meadow Municipal Utility District No. 1 of Collin County (the "District") was organized, created and established pursuant to House Bill No. 4591, 87th Texas Legislature, Regular Session, codified at Chapter 7929A, Texas Special District Local Laws Code, as amended (the "Act"), effective June 15, 2021, as a conservation and reclamation district created under and essential to accomplish the purposes of Section 52, Article III, and Section 59, Article XVI, of the Texas Constitution and operating pursuant to Chapters 49 and 54 of the Texas Water Code, as amended; and WHEREAS, BR595 Investments, L.P. (the "Developer"), has submitted to the Mayor and City Council of the City of Anna (the "City"), a Petition for Consent to Annexation of Land into the District, requesting the City's consent to the addition of 23.130 acres to the District, encompassing the land described in Exhibit "A" hereto; and WHEREAS, attached to this Resolution as Exhibit `B" and made a part hereof are certain terms and conditions to such annexation as authorized by Sections 54.016(e) and 54.165, Texas Water Code, as amended, and Section 7929A.0305 of the Act; and WHEREAS, the City Council desires to consent to the requested addition of land to the District. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS: 1. That all of the matters and facts set out in the preambles hereof are true and correct and incorporated herein as if fully set forth herein. 2. That the City Council of the City of Anna, Texas hereby specifically gives its written consent, as provided by Chapter 54, Texas Water Code, and Section 7929A.0305 of the Act, to the addition of 23.130 acres of land to the District, being the land described in Exhibit "A" hereto, all of which land is within the extraterritorial jurisdiction of the City, subject to the terms and conditions attached hereto and incorporated herein as Exhibit `B". 3. That this resolution take effect immediately from and after its passage and is accordingly so resolved. DULY RESOLVED by the City Council of the City of Anna, Texas on the 10th day of September 2024. ATTEST: Carrie L. Land, City Secretary APPROVED: Pete Cain, Mayor EXHIBIT A LEGAL DESCRIPTION BEING all that tract of land in Collin County, Texas, out of the Jonathan Douthit Survey, A-251, and being part of that called 557.57 acres of land described in deed to BR595 investments, LP as recorded under CC# 20210326000609850 of the Official Public Records of Collin County, Texas, and being further described as follows: BEGINNING at a 1/2 inch steel rod found at the Westerly most Northwest corner of said 557.57 acres, and at the Northeast corner of that called 37.48 acres of land described as Tract Two in deed to Justin Ray Armbrister and Wendi Lynn Armbrister as recorded under CC# 20160104000002710 of the Official Public Records of Collin County, Texas, and on the South line of that called 76.08 acres described as Tract One in said Armbrister deed; THENCE North 89 degrees 19 minutes 44 seconds East, 869.45 feet to a 1/2 inch steel rod found at an ell corner of said 557.57 acres, and at the Southeast corner of said 76.06 acres; THENCE North 01 degrees 35 minutes 26 seconds West, 151.20 feet 5/8 inch steel rod set at a Northwest corner of said 557.57 acres, and at the Southwest corner of that called 19.44 acres of land described in deed to Leroy W. Warren, Jr. and Linda F. Warren as recorded under CC# 20080725000906630 of the Official Public Records of Collin County, Texas; THENCE South 89 degrees 34 minutes 39 seconds East, 569.87 feet to a 3/8 inch steel rod found at an angle point of said 557.57 acres; THENCE South 89 degrees 36 minutes 54 seconds East, 272.23 feet along the North line of said S57.57 acres to a point on the South line of the Anna E.T.J.; THENCE Southwesterly, 2067.03 feet along said Anna E.T.J. and a curve to the right having a radius of 5358.48 feet and a central angle of 22 degrees 06 minutes 07 seconds (Chord bears South 55 degrees 19 minutes 30 seconds West, 2054.24 feet) to a point on the West line of said 557.57 acres; THENCE North 01 degrees 00 minutes 40 seconds West, 1013.56 feet along the West line of said 557.57 acres to the POINT OF BEGINNING, containing 23.130 acres of land. EXHIBIT B (a) To the extent authorized by law, the District will issue bonds only for the purpose of purchasing and constructing, or purchasing, or constructing under contract with the City of Anna, or otherwise acquiring waterworks systems, sanitary sewer systems, storm sewer systems, drainage facilities, recreational facilities, road facilities, law enforcement facilities, fire -fighting facilities, emergency medical services or medical transport services facilities, and animal control facilities, or parts of such systems or facilities, and to make any and all necessary purchases, construction, improvements, extensions, additions, and repairs thereto, and to purchase or acquire all necessary land, right-of-way, easements, sites, equipment, buildings, plants, structures, and facilities therefor, and to operate and maintain same, and to sell water, sanitary sewer, and other services within or without the boundaries of the District. Such bonds will expressly provide that the District reserves the right to redeem the bonds on any interest payment date subsequent to the tenth (loth) anniversary of the date of issuance without premium and will be sold only after the taking of public bids therefor, and none of such bonds, other than refunding bonds, will be sold for less than 95% of par; provided that the net effective interest rate on bonds so sold, taking into account any discount or premium as well as the interest rate borne by such bonds, will not exceed two percent (2%) above the highest average interest rate reported by the Daily Bond Buyer in its weekly "20 Bond Index" during the one month period next preceding the date notice of the sale of such bonds is given, and that bids for the bonds will be received not more than forty-five (45) days after notice of sale of the bonds is given. The resolution authorizing the issuance of the District's bonds will contain a provision that any pledge of the revenues from the operation of the District's water and sewer and/or drainage system to the payment of the District's bonds will terminate when and if the City of Anna, Texas, annexes the District, takes over the assets of the District and assumes all of the obligations of the District. No additional land located within the extraterritorial jurisdiction of the City of Anna will be added or annexed to the District until the City of Anna has given its written consent by resolution or ordinance of the City Council to such addition or annexation. (b) (1) Before the commencement of any construction within the District, its directors, officers, or developers and landowners will submit to the Director of Public Works of the City of Anna, Texas or to his designated representative, all plans and specifications for the construction of water, sanitary sewer, drainage and road facilities, law enforcement facilities, fire -fighting facilities, emergency medical services or medical transport services facilities, and animal control facilities, and related improvements to serve the District and obtain the approval of such plans and specifications therefrom. All water wells, water meters, flushing valves, valves, pipes, hydrants, and appurtenances thereto, installed or used within the District, will conform exactly to the specifications of the City of Anna. All water service lines and sewer service lines, lift stations, sewage treatment facilities, and road facilities, and appurtenances thereto, installed or used within the District will comply with the City of Anna's standard plans and specifications as amended from time to time. Prior to the construction of any water, sanitary sewer, drainage or road facilities, law enforcement facilities, fire -fighting facilities, emergency medical services or medical transport services facilities, and animal control facilities within or by the District, the District or its engineer will give written notice by registered or certified mail to the Director of Public Works, stating the date that such construction will be commenced. The construction of the District's water, sanitary sewer, drainage and road facilities, law enforcement facilities, fire -fighting facilities, emergency medical services or medical transport services facilities, and animal control facilities will be in accordance with the approved plans and specifications, and with applicable standards and specifications of the City of Anna; and during the progress of the construction and installation of such facilities, the Director of Public Works of the City of Anna, or an employee thereof, may make periodic on -the -ground inspections. (2) Before the expenditure by the District of bond proceeds for the acquisition, construction or development of recreational facilities, the District shall obtain and maintain on file, from a registered landscape architect, registered professional engineer or a design professional allowed by law to engage in architecture, a certification that the recreational facilities, as constructed, conform to any applicable recreational facilities design standards and specifications of the City of Anna's Parks and Recreation Exhibit B Department and shall submit a copy of the certification and the "as built" plans and specifications for such recreational facilities to the Director of the City of Anna Parks and Recreation Department. (3) Before the expenditure by the District of bond proceeds for the acquisition, construction or development of facilities for fire -fighting services, the District shall obtain and maintain on file, from a registered architect, registered professional engineer or a design professional allowed by law to engage in facility design and construction, a certification that the facilities for fire -fighting services, as constructed, conform to any applicable fire -fighting facilities design standards and specifications of the City of Anna's Fire Department and shall submit a copy of the certification and the "as built" plans and specifications for such facilities for firefighting services to the Chief of the City of Anna Fire Department. (c) The District will agree to engage a sewage plant operator holding a valid certificate of competency issued under the direction of the Texas Commission on Environmental Quality, or such successor agency as the legislature may establish ("TCEQ"), as required by Section 26.0301, Texas Water Code, as may be amended from time to time. The District will agree to make periodic analyses of its discharge pursuant to the provisions of Order No. 69-1219-1 of the Texas Water Quality Board (predecessor agency to the TCEQ) and further to send copies of all such effluent data to the Department of Public Works, City of Anna, as well as to the TCEQ. The District will agree that representatives of the City of Anna may supervise the continued operations of the sewage treatment facility by making periodic inspections thereof. (d) The District, its board of directors, officers, developers, and/or landowners will not permit the construction, or commit to any development within, the District that will result in a wastewater flow to the serving treatment facility which exceeds that facility's legally permitted average daily flow limitations or the District's allocated capacity therein. (e) As required by Section 7929A.0104 of the Act, the District and the Developer agree to enter into a contract with the City for adequate supplemental police, fire, emergency, and animal control services for the District. Such contract shall be subject to review and approval by the Commissioners Court of Collin County in accordance with subsection 7929A.0104(c) of the Act but shall not be subject to voter approval as described in subsection 7929A.0104(b) of the Act. Said contract shall include afire protection plan to meet the needs of the District and other portions of the service areas of the City and its extraterritorial jurisdiction. Said fire protection plan shall designate within the District a site suitable for fire protection, emergency medical services or medical transport services facilities, which site shall be donated to the City by the District regardless of whether a fire protection plan is finally approved. The City will agree to maintain any fire hydrants that are a part of the public water system serving the District and are conveyed to the City. The District agrees that there will be restrictive covenants (declarations of covenants, conditions, and restrictions applicable to land within the District, which will be enforced by a homeowners or property -owners association) and will require that any privately -owned fire hydrants, such as those located within commercial developments, including apartment complexes, that are located outside of a water and wastewater easement conveyed to the City will be owned, operated, and maintained by the owner of the property on which the hydrants are located. Said restrictive covenants will also require that commercial property owners perform maintenance of all privately -owned fire hydrants on their property in accordance with the City's maintenance recommendations applicable to City -owned fire hydrants. The City agrees to include a note on the construction plans for any commercial property within the District that identifies any fire hydrants on that property that will be owned and must be maintained by the property owner. The City will have no responsibility for maintenance of privately -owned hydrants, but may require the reservation of appropriate easements on all properties on which privately -owned fire hydrants will be located in order to allow the applicable fire service provider to access the fire hydrants for fire -fighting purposes. The City and the Developer agree that it is in their mutual best interest and in the best interest of the public to provide adequate supplemental police, fire, emergency, and animal control services within the District as provided in this section. The District agrees, as part of its development process, to plan and construct facilities in close coordination with the City. As consideration for the City's agreement to provide Exhibit B supplemental police, fire, emergency, and animal control services within the District, the Developer agrees to pay to the City, on behalf of the District, the following sums: (i) within 30 days hereof, the sum of $200,000; (ii) on the second anniversary of the date hereof, the sum of $150,000; and (iii) at the time of each District bond sale out of which the Developer receives reimbursement, a sum equal to 3% of the of the reimbursement to the Developer approved under applicable TCEQ rules and payable to the Developer pursuant a report of reimbursable costs prepared by a certified professional accountant on behalf of the District at the time of the closing of each District bond issue (the "Public Safety Fee"); provided, however, that if the TCEQ approves the reimbursement of the payments made by the Developer under this section out of District bonds, then the Public Safety Fee will be increased to 4%.] (f) Prior to the sale of any lot or parcel of land, the owner or the developer of the land included within the limits of the District will obtain the approval of the City Council of the City of Anna of a plat which will be duly recorded in the Real Property Records of Collin County, Texas, and otherwise comply with the rules and regulations of the Department of Planning & Development and the Department of Public Works of the City of Anna. Exhibit B THE CITY OF Anna /_[r]=1ZI17_1111=1►yiI Item No. 7.a. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Stephanie Scott -Sims Consider/Discuss/Action regarding a Resolution authorizing a professional services agreement for planning & engineering services with Kimley-Horn and Associates, Inc. for the Comprehensive Plan update. (Director of Development Services Stephanie Scott -Sims) SUMMARY: This item allows City staff to hire and work with Kimley-Horn & Associates, Inc. to provide the necessary updates to the City's Comprehensive Plan. FINANCIAL IMPACT: Funding for the Comprehensive Plan update has been identified in the General Fund for the FY2023-2024 and FY2024-2025 budget in the amount of $125,000. BACKGROUND: On Tuesday, July 30, 2024, City Council held a special meeting to receive a presentation and provide feedback on the status of the Anna 2050 Comprehensive Plan and development processes in the City of Anna. Adopted in April of 2021, the Anna 2050 Comprehensive Plan outlines a strategic vision for Anna's growth and development. Comprehensive plans are typically reviewed for updates every five years. However, Anna has been in a period of record growth over the past three years. As such, it is an appropriate time to review the plan to ensure that it continues to meet the community's changing needs. Based upon the feedback received, city staff have developed a preliminary schedule for an update to the comprehensive plan. The primary focus of the update will be to update the Future Land Use Plan, Preferred Scenario Diagram, and the identified "Placetypes" which are used to describe the intended character of key areas within the community. These components are contained in Chapter 2 and 3 of the Anna 2050 plan. During the process, Chapter 10: Implementation Strategy will also be updated to reflect the completion of many action items originally identified in the plan, and the inclusion of new action items which may be required. A separate process to update the Parks, Trails, and Open Space Plan (Chapter 8) is proposed in the Fiscal Year 24-25 budget and will be led by the Neighborhood Services Department. Currently, staff does not see a need to make any revisions to the Downtown Master Plan. The anticipated budget for the Anna 2050 Comprehensive Plan update for Chapters 2, 3, and 10 is $125,000. The City has identified existing funding sources within the FY2025 budget to provide funding for the process without requiring additional funding sources. However, once the update is completed, there may be action items which will require additional funding to be approved by the City Council. Due to the continued growth of the community and to be responsive to community feedback, the City is seeking to begin the update process as soon as possible. The process of updating and revising the comprehensive plan will require the input of the City Council, the Planning & Zoning Commission, City staff, Anna neighbors, the development community, and others. Staff recommends contracting Kimley-Horn to provide consulting services on the project. Kimley-Horn was the original consultant who worked on the Anna 2050 plan and is in the best position to move quickly through the detailed process. City staff will provide oversight. The proposed preliminary schedule for the update is listed below. Staff will finalize the schedule and include a final detailed schedule with the consultant contract, which will be reviewed and approved by the City Council. Preliminary Project Schedule (subject to chunge) Date Range Item Decril August — September 2024 Scope development Coordinate with scope � September 2024 Contract approval & project City Council t start approve profess agreement with � select task fora provide input develop October— November 2024 Data gathering & plan Review of existin development and upcoming c Task Force November 2024 Draft revised plan Presentation revisions at jo November 2024 — January 2025 Public input & plan revisions Stakeholder me survey, chang feedback i February 2025 Final draft of revised plan Presentation of 1 at joint City Cour Zoning meeti feedb March 2025 Plan approval Formal adoption Following the formal adoption of the revised plan, staff will implement changes to city ordinances, development processes, and working through the specific tasks identified in the revised Implementation Strategies (Chapter 10). STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Unique. ATTACHMENTS: Resolution - Professional Services Kimley Horn CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH KIMLEY-HORN AND ASSOCIATES, INCORPORATED, AS SHOWN IN EXHIBIT "A" ATTACHED HERETO, IN THE AMOUNT NOT TO EXCEED ONE HUNDRED TWENTY- FIVE THOUSAND DOLLARS AND ZERO CENTS ($125,000.00), IN A FORM APPROVED BY THE CITY ATTORNEY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, a comprehensive plan is a document that outlines the strategies, goals, and policies for the growth and development of the City; and, WHEREAS, the City Council of the City of Anna approved and adopted the Anna 2050 Comprehensive Plan by Ordinance 903-2021 on April 27, 2021; and, WHEREAS, a comprehensive plan should be regularly reviewed, amended, and updated as necessary to ensure the plan continues to align with the needs of the city; and, WHEREAS, the City Council has determined that it is necessary for the Anna 2050 Comprehensive Plan to be formally reviewed and updated at this time; and, WHEREAS, Kimley-Horn and Associates, Incorporated was the prime consultant for the development of the Anna 2050 Comprehensive Plan; and, WHEREAS, the City requested a scope of services and fee schedule for comprehensive planning services from Kimley-Horn and Associates, Incorporated for the review and update of the Anna 2050 Comprehensive Plan as shown in Exhibit "A", attached hereto; and, WHEREAS, the City of Anna and Kimley-Horn and Associates, Incorporated collectively agree to enter into a contract for the proposed services based upon the City of Anna's standard professional services agreement as reviewed and approved by the City Attorney; and, WHEREAS, upon final execution of the professional services agreement, the agreement shall be attached to this resolution as Exhibit "B", and filed of record with the City Secretary of the City of Anna, Texas; and, WHEREAS, the total estimated cost of the services is $125,000.00. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Authorization of Payment and Funding. That the City Manager is hereby authorized to execute the professional services agreement, in an amount not to exceed $125,000.00 for the City of Anna, Texas. That funding for the purchase orders shall come from the General Fund in the Fiscal Year 2023-2024 Annual Budget and the Fiscal Year 2024-2025 Annual Budget. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this day of September 2024. ATTEST: APPROVED: City Secretary, Carrie Land Mayor, Pete Cain Exhibit "A" �NNA CDMPRE HEMSME PL!%N UPDATE finW5rope of Services 1x1!:LiitA - 9-5-74 PHASE I —PROJECT IUMATION ANC MANAGEMENT Task 1- Project Initiation and Managernent 1.1 — Project Onkiation Meeting (1 Meeting) - Kimley-Hain will conduct a kick-off meeting to discuss our understanding cfttre projertr the prajert schedule, scope. City and consultant team communication methods, and im receive data from the City of Ann@ as detailed under Task 3. Recommended attendees include City Staff that Will guide the Progress, findings, and recomrnendatk ms in the Plans. The Cirywil I prouide a meeting location and notifw attending City Staff of the kxation and time for the meeting. 1.2 — Progress Meetings {up to 9 meetfngs)— Kim ley-Hom will meet via Teams with key City Staff that ar-E involved with daily activities associated with the project to discuss project progressr key action items and responsibilities, a nd projert sched ule. Klirnley-Horn Will prepare a n agenda and a checklist with action items, responsibilities, and due dates fflr appropriate team mernbers and Will schedule and will schedule the meetings v-ia Mia-osoft Outlook. PHASE II —DATA CDLI:ECTIOIY{ANALYSISfSTRATE(39C D RECnON U P DATE Task 2 — Data Coilecticm/Mapping 2_1 — Da u Calfection - Kimley-Hum will receive existing data sets from the City of Anna and review existing background data and previous studies Provided by the City for the land within the City Limits and the ETJ of Anna- This review is intended to provide fCmley-Horn a h igh-level understanding of existing conditions., opportunities, and constraints in Anna- Th-e following are the types of materialsthat will be requested by iCirnley-Horn: ■ Aerial photographs ■ Recent population, ernp-loy m-E t and demagra phis infarrnation ■ GIS data — may include building h3otprints, curt} lines, street centerlines, parcel data onduding tax assessor information], land cavern land use and zoning, transportation, environmental, waterbodiesr boundaries (citYrflounty, school districts, special districts, etc. , and historic assets (sites, structuresr districts, atr-} ■ Relevant land use and development data ■ Information raga riling planned future development ■ Existing artd Planned utility/infrastructure impravements ■ Existing artd Planned transportation improvements ■ Updated city Plans, studies and ordinances— Most reeertComprehensive Plan,7lhoroughfare Plan, Water and Was4eurater Plans, zrining ordinance, and ot#ierrelEwantdocuments ■ Existing Special District knformation (such as 71F and PID) DO Lw- Pw DO ..�,.¢ e.,wmOhiAh..�w.a. oek nWwa�xwNWD mntyr, gcA. i=aim•e�as � emw,lovul DO •ems x•wO� zwi. z�=w Mee m-.w M%ww==e •: i- rPhp,ht � wwme� r?�e ao�,. a=un i=ae ."OVO i,av ww=•wewwz�9on4w- U� I.Ew b MwnDO DO ,�. 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City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Terri Doby AGENDA ITEM: Consider/Discuss/Action approving an Ordinance adopting the FY2025 Budget. (Budget Manager Terri Doby) SUMMARY: The Annual Budget is developed through an extensive process of reviewing requests received from various City departments, then prioritizing those requests in a manner that utilizes resources effectively, within fiscal constraints, while working to achieve goals set forth by the City Council. The proposed budget was presented to the City Council on August 13th and was posted on the City's website on August 14th. The public hearing on the proposed budget and tax rate were conducted on September 3rd. The FY2025 budget is funded with a tax rate of $0.507200 per $100 in taxable value, which less than the tax rate adopted last year. While budgets are always a challenge, we have worked diligently to propose a budget that is both balanced and sufficient to meet the needs of the coming fiscal year while sustainable for years to come. We express our appreciation to the City Council for their diligent efforts throughout the year in providing guidance, direction and support for our efforts to serve the City of Anna. As Anna continues to grow, the city remains committed to its Strategic Success Statements. The FY2025 budget is designed to preserve and enhance the quality of existing services and respond appropriately to our City's continuing growth and development. FINANCIAL IMPACT: Process to adopt the FY2024-2025 Budget. BACKGROUND: Texas Local Government Code 102.007 requires the adoption of the budget by the governing body of the municipality by a record vote. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Excellent. ATTACHMENTS: FY2025 Budget Adoption Ordinance Exhibit A FY2025 Budget Adoption CITY OF ANNA, TEXAS ORDINANCE NO. Ordinance Adopting the Budget for the 2024 — 2025 Fiscal Year AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF ANNA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025; APPROPRIATING MONEY TO AN INTEREST AND SINKING FUND TO PAY INTEREST AND PRINCIPAL ON THE CITY'S INDEBTEDNESS; AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF ANNA FOR THE 2024 — 2025 FISCAL YEAR. WHEREAS, the budget, appended hereto as Exhibit A, for the fiscal year beginning October 1, 2024 and ending September 30, 2025, was duly presented to the City Council by the City Manager and a public hearing was ordered by the City Council and a public notice of said hearing was caused to be given by the City Council and said notice was published in the Herald Democrat and said public hearing was held according to said notice; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA THAT: SECTION 1. The appropriations for the fiscal year beginning October 1, 2024 and ending September 30, 2025 for the support of the general government of the City of Anna, Texas, be fixed and determined for said terms in accordance with the expenditures shown in the City's fiscal year 2024 — 2025 budget, a copy of which is appended hereto as Exhibit A and incorporated herein as if set forth in full; SECTION 2. The budget, as shown in words and figures in Exhibit A, is hereby approved in all respects and adopted as the City's budget for the fiscal year beginning October 1, 2024 and ending September 30, 2025. SECTION 3. There is hereby appropriated the amount shown in said budget necessary to provide for an interest and sinking fund for the payment of principal and interest and the retirement of the bonded debt requirements of fiscal year 2024 — 2025 of the City of Anna. PASSED AND APPROVED by record roll call vote on this, the loth day of September 2024. Ayes Nays Abstained ATTESTED: APPROVED: City Secretary Carrie L. Land Mayor Pete Cain EXHIBIT A - THE CITY OF CITY OF ANNA CONSOLIDATED BUDGET SUMMARY OF REVENUE AND EXPENDITURES Major Governmental Enterprise Restricted Revenue General Debt Service Utility Stormwater Grant Special Public Facility Revenue BEGINNING BALANCES $ 8,997,175 $ 333,039 $ 6,593,397 $ 529,496 $ 212,074 $ 235,528 $ 4,992,201 REVENUES: Property Taxes $ 13,093,602 $ 5,446,556 $ $ $ $ $ Sales Tax 5,220,000 - Franchise and Local Taxes 1,030,000 Charges for Services 1,000,000 - 24,060,000 350,000 - - - Fines 400,000 - - 12,000 Permits, Licenses and Fees 4,757,000 2,083,000 5,000 - Intergovernmental - - - - Investment Income 800,000 4,000 502,000 35,000 5,000 Other Revenues 1,000 34,000 TOTAL $ 26,300,602 $ 5,450,556 $ 26,646,000 $ 355,000 $ 35,000 $ 51,000 $ Transfers from other funds - - - - - - TOTAL REVENUES $ 26,300,602 $ 5,450,556 $ 26,646,000 $ 355,000 $ 35,000 $ 51,000 $ TOTAL AVAILABLE RESOURCES $ 35,297,777 $ 5,783,595 $ 33,239,397 $ 884,496 $ 247,074 $ 286,528 $ 4,992,201 EXPENDITURES: Payroll $ 19,515,239 $ - $ 2,958,403 $ 125,252 $ - $ 1,800 $ - Supplies 1,247,897 258,568 10,500 - Maintenance 1,011,050 1,298,050 - - Services 4,483,090 5,500 15,483,556 32,500 9,325 Debt Service - 5,746,556 6,645,040 - - Capital Outlay - 181,000 Capital Improvement TOTAL $ 26,257,276 $ 5,752,056 $ 26,824,617 $ 168,252 $ - $ 11,125 $ Transfers to other funds 800,000 - - - - TOTAL EXPENDITURES $ 27,057,276 $ 5,752,056 $ 26,824,617 $ 168,252 $ $ 11,125 $ ENDING FUND BALANCES $ 8,240,501 $ 31,539 $ 6,414,780 $ 716,244 $ 247,074 $ 275,403 $ 4,992,201 CITY OF ANNA CONSOLIDATED BUDGET SUMMARY OF REVENUE AND EXPENDITURES Restricted Revenue I Component Units CIP Funds I Total All Funds Park Develop. Fire Capital Seizure Community I Economic I Housing Community Budget FY2025 I Estimated Actual FY2023 Develop. Develop. Finance Investment FY2024 $ 3,178,976 $ 108,416 $ 12,729 $ 5,926,360 $ 5,254,785 $ 648,118 $ 134,456,816 $ 171,479,110 $ 183,588,005 $ 78,888,586 $ $ $ $ - $ $ $ $ 18,540,158 $ 16,246,234 $ 13,326,565 3,000,000 8,220,000 8,185,000 6,952,885 - 1,030,000 825,000 1,063,275 1,300,000 20,000 78,120 26,808,120 26,322,620 21,521,018 - - - 412,000 357,500 445,357 95,000 6,940,000 6,416,000 8,179,213 - - - - - 2,650,000 441,476 100,000 7,000 40,000 150,000 250,000 1,893,000 6,550,000 7,487,079 8,500,000 8,535,000 36,268,500 130,109,794 $ 1,495,000 $ 27,000 $ $ 3,040,000 $ 228,120 $ $ 8,750,000 $ 72,378,278 $ 103,820,854 $ 189,526,662 800,000 800,000 7,300,000 25,000 $ 1,495,000 $ 27,000 $ - $ 3,040,000 $ 228,120 $ - $ 9,550,000 $ 73,178,278 $ 111,120,854 $ 189,551,662 $ 4,673,976 $ 135,416 $ 12,729 $ 8,966,360 $ 5,482,905 $ 648,118 $ 144,006,816 $ 244,657,388 $ 294,708,859 $ 268,440,248 $ 145,667 $ $ $ 465,735 $ $ $ $ 23,212,096 $ 20,505,428 $ 17,133,435 22,100 16,100 1,555,165 1,637,529 1,453,572 - - 50,000 2,359,100 1,933,350 2,042,553 458,800 1,798,565 474,800 22,746,136 20,852,106 17,386,968 - 638,741 - 13,030,337 11,212,443 8,247,780 243,000 105,000 - 529,000 1,269,000 405,045 1,412,250 525,000 102,703,423 104,640,673 47,901,056 37,807,306 $ 2,281,817 $ 105,000 $ $ 3,444,141 $ 524,800 $ $ 102,703,423 $ 168,072,507 $ 105,310,912 $ 84,476,659 800,000 7,300,000 25,000 $ 2,281,817 $ 105,000 $ - $ 3,444,141 $ 524,800 $ - $ 102,703,423 $ 168,872,507 $ 112,610,912 $ 84,501,659 $ 2,392,159 $ 30,416 $ 12,729 $ 5,522,219 $ 4,958,105 $ 648,118 $ 41,303,393 $ 75,784,881 $ 182,097,947 $ 183,938,589 CITY OF ANNA COMBINED FUNDS SUMMARY OF REVENUE AND EXPENDITURES BEGINNING BALANCES REVENUES: Property Taxes Sales Tax Franchise and Local Taxes Charges for Services Fines Permits, Licenses and Fees Intergovernmental Investment Income Other Revenues TOTAL Transfers from other funds TOTAL REVENUE TOTAL AVAILABLE RESOURCES EXPENDITURES: Payroll Supplies Maintenance Services Debt Service Capital Outlay Capital Improvement TOTAL Transfers to other funds TOTAL EXPENDITURES ENDING FUND BALANCES Actual Budget Estimated Budget 2022-23 2023-24 2023-24 2024-25 $ 78,888,586 $ 168,844,372 $ 183,588,005 $ 171,479,110 $ 13,326,565 $ 15,856,234 $ 16,246,234 $ 18,540,158 6,952,885 6,753,000 8,185,000 8,220,000 1,063,275 825,000 825,000 1,030,000 21,521,018 23,960,690 26,322,620 26,808,120 445,357 307,500 357,500 412,000 8,179,213 5,857,000 6,416,000 6,940,000 441,476 23,000 2,650,000 - 7,487,079 4,429,000 6,550,000 1,893,000 130,109,794 34,054,900 36,268,500 8,535,000 $ 189,526,662 $ 92,066,324 $ 103,820,854 $ 72,378,278 25,000 3,275,000 7,300,000 800,000 $ 189,551,662 $ 95,341,324 $ 111,120,854 $ 73,178,278 $ 268,440,248 $ 264,185,696 $ 294,708,859 $ 244,657,388 $ 17,133,435 $ 20,576,021 $ 20,505,428 $ 23,212,096 1,453,572 1,635,529 1,637,529 1,555,165 2,042,553 1,933,350 1,933,350 2,359,100 17,386,968 17,459,053 20,852,106 22,746,136 8,247,780 10,918,425 11,212,443 13,030,337 405,045 219,000 1,269,000 529,000 37,807,306 96,584,825 47,901,056 104,640,673 $ 84,476,659 $ 149,326,203 $ 105,310,912 $ 168,072,507 25,000 3,275,000 7,300,000 800,000 $ 84,501,659 $ 152,601,203 $ 112,610,912 $ 168,872,507 $ 183,938,589 $ 111,584,493 $ 182,097,947 $ 75,784,881 CITY OF ANNA PERSONNEL SUMMARY Actual Budget Budget Increase 2022-23 2023-24 2024-25 (Decrease) GENERALFUND City Manager's Office City Manager 1.0 1.0 1.0 - Assistant City Manager 2.0 2.0 2.0 - Assistant to the City Manager 1.0 1.0 1.0 - Budget Manager 1.0 1.0 1.0 - Public Affairs Manager - - 1.0 1.0 Communications Manager 1.0 1.0 - (1.0) Comunications Coordinator - - 1.0 1.0 6.0 6.0 7.0 1.0 City Secretary City Secretary 1.0 1.0 1.0 - Deputy City Secretary 1.0 1.0 1.0 - Admin. Assistant / Records Clerk 1.0 1.0 1.0 - 3.0 3.0 3.0 - Information Technology IT Director 1.0 1.0 - (1.0) IT Manager - - 1.0 1.0 Systems Administrator 1.0 1.0 1.0 - IT Help Desk Support 1.0 1.0 1.0 - 3.0 3.0 3.0 - Finance Director of Finance 1.0 1.0 1.0 - Assistant Director of Finance 1.0 1.0 1.0 - Senior Accountant 1.0 1.0 1.0 - Accountant 1.0 1.0 2.0 1.0 Accounting Technician 1.0 1.0 - (1.0) 5.0 5.0 5.0 - Human Resources Director of Human Resources 1.0 1.0 1.0 - Human Resources Manager 1.0 1.0 1.0 - Human Resources Analyst - - 1.0 1.0 Human Resources Coordinator 1.0 1.0 - (1.0) 3.0 3.0 3.0 - Fleet and Facilities Mechanic 1.0 1.0 1.0 - Fleet Maintenance Technician 1.0 1.0 1.0 - Facilities Specialist 1.0 1.0 1.0 - Custodian 2.0 2.0 2.0 - 5.0 5.0 5.0 - Municipal Court Municipal Court Administrator 1.0 1.0 1.0 - Warrant Officer - - 0.5 0.5 2.0 2.0 2.5 0.5 CITY OF ANNA PERSONNEL SUMMARY Actual Budget Budget Increase 2022-23 2023-24 2024-25 (Decrease) Development Services Director of Development Services 1.0 1.0 1.0 - Assistant Director of Develop. Services - - 1.0 1.0 Building Official 1.0 1.0 - (1.0) Planning Manager 1.0 1.0 1.0 - Administrative Assistant 1.0 1.0 - (1.0) Planner II 1.0 1.0 1.0 - Planner I - - 1.0 1.0 Plans Examiner 1.0 1.0 1.0 - Senior Building Inspector 1.0 1.0 1.0 - Building Inspector 2.0 2.0 2.0 - Permit Technician 1.0 1.0 1.0 - Planning Technician 1.0 1.0 1.0 - 11.0 11.0 11.0 - Police Police Chief 1.0 1.0 1.0 - Assistant Police Chief 1.0 1.0 1.0 - Records Administrator 1.0 1.0 - (1.0) Records Clerk - - 1.0 1.0 Police Department Coordinator - - 1.0 1.0 Property and Evidence Tech 1.0 1.0 1.0 - Lieutenant 2.0 2.0 2.0 - Sergeant 5.0 5.0 5.0 - Corporal 4.0 4.0 4.0 - Police Officer 18.0 21.0 23.0 2.0 Detective 4.0 4.0 4.0 - 37.0 40.0 43.0 3.0 Fire Fire Chief 1.0 1.0 1.0 - Assistant Fire Chief 1.0 1.0 2.0 1.0 Division Chief 1.0 1.0 - (1.0) Battalion Chief 3.0 3.0 3.0 - Fire Captain 4.0 4.0 5.0 1.0 Fire Inspector Investigator 1.0 1.0 - (1.0) Fire Driver / Engineer 3.0 3.0 3.0 - Fire Lieutenant - - 3.0 3.0 Fire Fighter 16.5 28.5 27.0 (1.5) Fire Services Coordinator 1.0 1.0 1.0 - 31.5 43.5 45.0 1.5 Community Enhancement Director of Neighborhood Services 1.0 - - - Community Enhancement Coordinator 1.0 1.0 1.0 - Administrative Assistant 1.0 1.0 - (1.0) Support Specialist - - 1.0 1.0 Code Compliance Manager 1.0 1.0 1.0 - Senior Code Compliance Officer - - 1.0 1.0 Code Compliance Officer 3.0 3.0 2.0 (1.0) 7.0 6.0 6.0 - CITY OF ANNA PERSONNEL SUMMARY Actual Budget Budget Increase 2022-23 2023-24 2024-25 (Decrease) Parks Parks Superintendent 1.0 1.0 1.0 - Parks Supervisor - - 1.0 1.0 Parks Crew Leader 2.0 2.0 - (2.0) Maintenance Worker 6.0 6.0 9.0 3.0 9.0 9.0 11.0 2.0 Recreation and Library Services Director of Neighborhood Services - 1.0 1.0 - Assistant Director 1.0 1.0 - Recreation Coordinator 3.5 3.5 - Library Manager - 1.0 1.0 Librarian - 1.0 1.0 Circulation Supervisor - 1.0 1.0 Library Assistant - 1.0 1.0 - 5.5 9.5 4.0 Streets Street Superintendent 1.0 1.0 - (1.0) Public Works Operations Manager - - 1.0 1.0 Crew Leader 2.0 2.0 2.0 - Traffic Safety Technician 1.0 1.0 1.0 - Right -of -Way Inspector 1.0 1.0 - (1.0) CIP Inspector - - 1.0 1.0 Maintenance Worker 5.0 5.0 5.0 - 10.0 10.0 10.0 - GENERAL FUND TOTAL 132.5 152.0 164.0 12.0 UTILITY FUND Public Works Administration Director of Public Works Assistant Director of Public Works City Engineer Engineer in Training CIP Manager Construction Inspector Construction Supervisor Fleet and Facilities Superintendent GIS Manager Public Works Coordinator CIP Analyst Receptionist 1.0 1.0 1.0 - 1.0 1.0 - (1.0) 1.0 1.0 1.0 - - - 1.0 1.0 1.0 1.0 1.0 - 3.0 3.0 3.0 - 1.0 1.0 1.0 - 1.0 1.0 1.0 - 1.0 1.0 1.0 - 1.0 1.0 - (1.0) - - 1.0 1.0 1.0 1.0 1.0 - 12.0 12.0 12.0 - CITY OF ANNA PERSONNEL SUMMARY Actual Budget Budget Increase 2022-23 2023-24 2024-25 (Decrease) Water Utility Operations Supervisor 1.0 1.0 1.0 - Utility Maintenance Field Supervisor 1.0 1.0 1.0 - Maintenance Worker 4.0 4.0 5.0 1.0 Water Operator 2.0 2.0 2.0 - Utility Crew Leader 2.0 2.0 1.0 (1.0) Meter Service Crew Leader 1.0 1.0 - (1.0) 11.0 11.0 10.0 (1.0) Wastewater Senior Wastewater Plant Operator 1.0 1.0 1.0 - Wastewater Plant Operator - - 1.0 1.0 Maintenance Worker 1 5.0 5.0 5.0 - 6.0 6.0 7.0 1.0 Utility Billing Utility Billing Supervisor 1.0 1.0 1.0 - Senior Utility Billing Clerk 1.0 1.0 1.0 - Utility Billing Clerk 2.0 2.0 2.0 - 4.0 4.0 4.0 - UTILITY FUND TOTAL 33.0 33.0 33.0 - STORMWATER FUND Maintenance Worker 2.0 2.0 2.0 - 2.0 2.0 2.0 - STORMWATER TOTAL 2.0 2.0 2.0 - PARK DEVELOPMENT FUND Recreation Manager - - - Assistant Director 1.0 - - - Parks Planning Manager 1.0 1.0 1.0 - Recreation Coordinator 3.0 - - - 5.0 1.0 1.0 - PARK DEVELOPMENT FUND TOTAL 5.0 1.0 1.0 - COMMUNITY DEVELOPMENT CORPORATION Director of Economic Development 1.0 1.0 1.0 - Assistant Director of Economic Develop. 1.0 1.0 1.0 - Economic Development Analyst - - 1.0 1.0 Economic Development Coordinator 1.0 1.0 - (1.0) 3.0 3.0 3.0 - COMMUNITY DEVELOP. TOTAL 3.0 3.0 3.0 - TOTAL EMPLOYEES, ALL FUNDS 175.5 191.0 203.0 12.0 CITY OF ANNA GENERAL FUND BY CATEGORY Actual Budget Estimated Budget 2022-23 2023-24 2023-24 2024-25 BEGINNING BALANCES $ 9,949,600 $ 9,784,051 $ 13,832,806 $ 8,997,175 REVENUES: Property Taxes $ 9,747,479 $ 11,191,000 $ 11,581,000 $ 13,093,602 Sales Tax 4,345,553 4,293,000 5,115,000 5,220,000 Franchise and Local Taxes 1,063,275 825,000 825,000 1,030,000 Charges for Services 1,075,117 730,000 1,080,000 1,000,000 Permits, Licenses and Fees 5,485,221 4,330,000 4,763,000 4,757,000 Fines 431,589 300,000 350,000 400,000 Intergovernmental 71,767 23,000 60,000 - Investment Income 771,930 500,000 800,000 800,000 Other Revenues 52,802 14,000 94,800 - TOTAL OPERATIONAL REVENUE $ 23,044,733 $ 22,206,000 $ 24,668,800 $ 26,300,602 Transfers from other funds 25,000 - - - TOTAL REVENUES $ 23,069,733 $ 22,206,000 $ 24,668,800 $ 26,300,602 TOTAL AVAILABLE RESOURCES $ 33,019,333 $ 31,990,051 $ 38,501,606 $ 35,297,777 EXPENDITURES: Payroll $ 13,613,608 $ 16,966,300 $ 16,888,035 $ 19,515,239 Supplies 1,122,384 1,098,921 1,100,921 1,247,897 Maintenance 717,431 597,300 597,300 1,011,050 Services 3,538,677 3,537,175 3,537,175 4,483,090 Debt Service - - - - CapitalOutlay 194,427 6,000 1,056,000 Capital Improvement - - - - TOTAL OPERATIONAL EXPENDITURES $ 19,186,527 $ 22,205,696 $ 23,179,431 $ 26,257,276 Transfers to other funds - 2,300,000 6,325,000 800,000 TOTAL EXPENDITURES $ 19,186,527 $ 24,505,696 $ 29,504,431 $ 27,057,276 ENDING FUND BALANCES $ 13,832,806 $ 7,484,355 $ 8,997,175 $ 8,240,501 Fund Balance Percentage 72% 34% 39% 31 % Available 43,326 CITY OF ANNA GENERAL FUND BY DEPARTMENT EXPENDITURES: General Government: Administration City Council City Manager's Office City Secretary Information Technology Finance Human Resources Municipal Court Development Services Public Safety: Police Fire Community Enhancement Neighborhood Services Recreation and Library Services Park Operations Public Works Streets Fleet and Facilities TOTAL OPERATIONAL EXPENDITURES Transfers to other funds TOTAL EXPENDITURES Actual Budget Estimated Budget 2022-23 2023-24 2023-24 2024-25 $ 668,850 $ 602,374 $ 602,374 $ 738,740 51,487 41,500 41,500 74,000 1,280,875 1,297,523 1,301,495 1,526,587 334,344 379,026 379,569 414,786 767,512 929,280 929,823 1,095,506 699,532 670,970 672,942 725,129 503,132 588,858 589,844 583,689 274,492 259,652 260,195 317,339 $ 4,580,224 $ 4,769,183 $ 4,777,742 $ 5,475,776 $ 1,132,073 $ 1,201,235 $ 1,204,535 $ 1,294,573 $ 4,890,653 4,429,803 $ 5,660,698 5,985,929 $ 6,624,043 5,982,167 $ 6,777,611 6,929,249 $ 9,320,456 $ 11,646,627 $ 12,606,210 $ 13,706,860 $ 837,417 $ 681,795 $ 683,767 $ 706,174 $ - 792,961 $ 584,888 892,596 $ 585,874 895,453 $ 994,777 1,140,269 $ 792,961 $ 1,477,484 $ 1,481,327 $ 2,135,046 $ 1,064,109 1,457,733 $ 1,039,452 1,389,920 $ 1,036,561 1,389,289 $ 1,135,386 1,803,461 $ 2,521,842 $ 2,429,372 $ 2,425,850 $ 2,938,847 $ 19,184,973 $ 22,205,696 $ 23,179,431 $ 26,257,276 - 2,300,000 6,325,000 800,000 $ 19,184,973 $ 24,505,696 $ 29,504,431 $ 27,057,276 CITY OF ANNA GENERAL FUND REVENUE SUMMARY Actual Budget Estimated Budget 2022-23 2023-24 2023-24 2024-25 REVENUES: Property Taxes Current Taxes $ 9,528,560 $ 11,129,000 $ 11,565,000 $ 12,913,602 Delinquent Taxes 193,332 37,000 - 160,000 Penalty & Interest 25,587 25,000 16,000 20,000 $ 9,747,479 $ 11,191,000 $ 11,581,000 $ 13,093,602 Sales Taxes Sales Taxes - General $ 3,476,442 $ 3,473,000 $ 4,090,000 $ 4,170,000 Sales Taxes - Streets 869,111 820,000 1,025,000 1,050,000 $ 4,345,553 $ 4,293,000 $ 5,115,000 $ 5,220,000 Franchise and Local Taxes Franchise Fees $ 1,027,496 $ 800,000 $ 800,000 $ 1,000,000 Mixed Beverage Tax 35,779 25,000 25,000 30,000 $ 1,063,275 $ 825,000 $ 825,000 $ 1,030,000 Charges for Services Rental Registration $ 466,700 $ 450,000 $ 600,000 $ 600,000 Rentals 82,080 80,000 80,000 - Ambulance Fees 526,337 200,000 400,000 400,000 $ 1,075,117 $ 730,000 $ 1,080,000 $ 1,000,000 Fines $ 431,589 $ 300,000 $ 350,000 $ 400,000 Permits, Licenses and Fees Residential Building Permits $ 3,292,956 $ 2,700,000 $ 3,509,000 $ 3,500,000 Commerical Building Permits 1,665,868 1,200,000 847,000 850,000 Other Miscellaneous Permits 206,191 166,000 174,000 174,000 Alarm Permits 17,661 5,000 12,000 12,000 Zoning and Subdivision Fees 233,790 200,000 155,000 155,000 Other Fees 68,755 59,000 66,000 66,000 $ 5,485,221 $ 4,330,000 $ 4,763,000 $ 4,757,000 Intergovernmental Revenue $ 71,767 $ 23,000 $ 60,000 $ Investment Income $ 771,930 $ 500,000 $ 800,000 $ 800,000 Other Revenues Miscellaneous $ 52,227 $ 14,000 $ 94,800 $ - Donations 575 - - $ 52,802 $ 14,000 $ 94,800 $ TOTAL OPERATIONAL REVENUE $ 23,044,733 $ 22,206,000 $ 24,668,800 $ 26,300,602 CITY OF ANNA GENERAL DEBT SERVICE FUND BEGINNING BALANCES REVENUES: Property Taxes Sales Tax Franchise and Local Taxes Charges for Services Fines Permits, Licenses and Fees Intergovernmental Investment Income Other Revenues TOTAL OPERATIONAL REVENUE Transfers from other funds TOTAL REVENUES TOTAL AVAILABLE RESOURCES EXPENDITURES: Payroll Supplies Maintenance Services Debt Service Capital Outlay Capital Improvement TOTAL OPERATIONAL EXPENDITURES Transfers to other funds TOTAL EXPENDITURES ENDING FUND BALANCES Actual Budget Estimated Budget 2022-23 2023-24 2023-24 2024-25 $ 82,294 $ 79,294 $ 334,539 $ 333,039 $ 3,579,086 $ 4,665,234 $ 4,665,234 $ 5,446,556 43,714 4,000 4,000 4,000 $ 3,622,800 $ 4,669,234 $ 4,669,234 $ 5,450,556 $ 3,622,800 $ 4,669,234 $ 4,669,234 $ 5,450,556 $ 3,705,094 $ 4,748,528 $ 5,003,773 $ 5,783,595 7,271 3,363,284 5,500 4,665,234 5,500 4,665,234 5,500 5,746,556 $ 3,370,555 $ 4,670,734 $ 4,670,734 $ 5,752,056 $ 3,370,555 $ 4,670,734 $ 4,670,734 $ 5,752,056 $ 334,539 $ 77,794 $ 333,039 $ 31,539 CITY OF ANNA GRANT FUND Actual Budget Estimated Budget 2022-23 2023-24 2023-24 2024-25 BEGINNING BALANCES $ 13,299 $ 13,299 $ 177,074 $ 212,074 REVENUES: Property Taxes $ - $ - $ - $ - Sales Tax - - Franchise Fees and Local Taxes - - Charges for Services - - - Fines - - - - Permits, Licenses and Fees - - - - Intergovernmental Revenue 364,709 - - - Investment Income 162,508 35,000 35,000 35,000 Other Revenues - - - - TOTAL OPERATIONAL REVENUE $ 527,217 $ 35,000 $ 35,000 $ 35,000 Transfers from other funds - - - - TOTAL REVENUES $ 527,217 $ 35,000 $ 35,000 $ 35,000 TOTAL AVAILABLE RESOURCES $ 540,516 $ 48,299 $ 212,074 $ 247,074 EXPENDITURES: Payroll $ - $ - $ - $ - Supplies 12,160 - - Maintenance - - - - Services 699 - - - Debt Service - - - - Capital Outlay - - - Capital Improvement 350,583 - TOTAL OPERATIONAL EXPENDITURES $ 363,442 $ $ - $ Transfers to other funds - - TOTAL EXPENDITURES $ 363,442 $ $ - $ - ENDING FUND BALANCES $ 177,074 $ 48,299 $ 212,074 $ 247,074 CITY OF ANNA SPECIAL REVENUE FUND Actual Budget Estimated Budget 2022-23 2023-24 2023-24 2024-25 BEGINNING BALANCES $ 145,248 $ 155,624 $ 207,653 $ 235,528 REVENUES: Property Taxes $ - $ - $ - $ - Sales Tax - - - Franchise Fees and Local Taxes - - - Charges for Services - - - Fines Municipal Jury 270 - - - Local Truancy Prevention 13,498 7,500 7,500 12,000 Permits, Licenses and Fees - - - - Intergovernmental - - - - Investment Income 6,912 1,000 1,000 5,000 Other Revenues - - - - PEG Fees 5,985 7,000 7,000 4,000 Court Technology 8,510 6,000 6,000 8,000 Building Security 13,252 7,500 7,500 12,000 Child Safety 20,786 10,000 10,000 10,000 Other - - - - TOTAL OPERATIONAL REVENUE $ 69,213 $ 39,000 $ 39,000 $ 51,000 Transfers from other funds - - - - TOTAL REVENUES $ 69,213 $ 39,000 $ 39,000 $ 51,000 TOTAL AVAILABLE RESOURCES $ 214,461 $ 194,624 $ 246,653 $ 286,528 EXPENDITURES: Payroll $ - $ 1,800 $ 1,800 $ 1,800 Supplies - - - - Maintenance - - - - Services 312 9,325 9,325 9,325 Debt Service - - - - Capital Outlay 6,496 - Capital Improvement - - - - TOTAL OPERATIONAL EXPENDITURES $ 6,808 $ 11,125 $ 11,125 $ 11,125 Transfers to other funds - - - - TOTAL EXPENDITURES $ 6,808 $ 11,125 $ 11,125 $ 11,125 ENDING FUND BALANCES $ 207,653 $ 183,499 $ 235,528 $ 275,403 CITY OF ANNA ANNA PUBLIC FACILITY CORPORATION BEGINNING BALANCES REVENUES: Property Taxes Sales Tax Franchise and Local Taxes Charges for Services Fines Permits, Licenses and Fees Intergovernmental Investment Income Other Revenues TOTAL OPERATIONAL REVENUE Transfers from other funds TOTALREVENUES TOTAL AVAILABLE RESOURCES EXPENDITURES: Payroll Supplies Maintenance Services Debt Service Capital Outlay Capital Improvement TOTAL OPERATIONAL EXPENDITURES Transfers to other funds TOTAL EXPENDITURES ENDING FUND BALANCES Actual Budget Estimated Budget 2022-23 2023-24 2023-24 2024-25 $ 381,139 $ - $ 4,992,201 $ 4,992,201 16,355 - 386,963 - - - 17,911 - - - 4,225,000 - - - $ 4,646,229 $ $ 4,646,229 $ - $ - $ - $ 5,027,368 $ - $ 4,992,201 $ 4,992,201 35,167 - - - $ 35,167 $ - $ $ $ 35,167 $ - $ $ - $ 4,992,201 $ - $ 4,992,201 $ 4,992,201 CITY OF ANNA PARK DEVELOPMENT FUND Actual Budget Estimated Budget 2022-23 2023-24 2023-24 2024-25 BEGINNING BALANCES $ 5,245,454 $ 4,413,090 $ 4,044,663 $ 3,178,976 REVENUES: Property Taxes $ - $ - $ - $ - Sales Tax - - Franchise and Local Taxes - - - - Charges for Services 1,327,100 1,300,000 1,930,000 1,300,000 Fines - - - - Permits, Licenses and Fees 79,552 - 95,000 Intergovernmental - - - - Investment Income 172,073 155,000 105,000 100,000 Other Revenues 18,575 75,000 88,000 - TOTAL OPERATIONAL REVENUE $ 1,597,300 $ 1,530,000 $ 2,123,000 $ 1,495,000 Transfers from other funds - - - - TOTAL REVENUES $ 1,597,300 $ 1,530,000 $ 2,123,000 $ 1,495,000 TOTAL AVAILABLE RESOURCES $ 6,842,754 $ 5,943,090 $ 6,167,663 $ 4,673,976 EXPENDITURES: Payroll $ 393,750 $ 135,793 $ 136,336 $ 145,667 Supplies 81,297 227,000 227,000 22,100 Maintenance 15,750 - - - Services 276,974 38,100 38,100 458,800 Debt Service - - - - CapitalOutlay 159,843 83,000 83,000 243,000 Capital Improvement 1,845,477 5,220,400 2,504,251 1,412,250 TOTAL EXPENDITURES $ 2,773,091 $ 5,704,293 $ 2,988,687 $ 2,281,817 Transfers to other funds 25,000 - - - TOTAL EXPENDITURES $ 2,798,091 $ 5,704,293 $ 2,988,687 $ 2,281,817 ENDING FUND BALANCES $ 4,044,663 $ 238,797 $ 3,178,976 $ 2,392,159 CITY OF ANNA FIRE CAPITAL IMPROVEMENT FUND Actual Budget Estimated Budget 2022-23 2023-24 2023-24 2024-25 BEGINNING BALANCES $ 268,538 $ 318,538 $ 235,916 $ 108,416 REVENUES: Property Taxes $ - $ - $ - $ - Sales Tax - - Franchise and Local Taxes - - - - Charges for Services 19,600 15,000 25,000 20,000 Fines - - - - Permits, Licenses and Fees - - - - Intergovernmental - - - - Investment Income 10,905 2,000 7,000 7,000 Other Revenues 280 - - - TOTAL OPERATIONAL REVENUE $ 30,785 $ 17,000 $ 32,000 $ 27,000 Transfers from other funds - - - - TOTAL REVENUES $ 30,785 $ 17,000 $ 32,000 $ 27,000 TOTAL AVAILABLE RESOURCES $ 299,323 $ 335,538 $ 267,916 $ 135,416 EXPENDITURES: Payroll $ - $ - $ - $ - Supplies - 29,500 29,500 Maintenance 25,000 - - - Services - - - - Debt Service - - - - Capital Outlay 38,407 130,000 130,000 105,000 Capital Improvement - - - - TOTAL OPERATIONAL EXPENDITURES $ 63,407 $ 159,500 $ 159,500 $ 105,000 Transfers to other funds - - - - TOTAL EXPENDITURES $ 63,407 $ 159,500 $ 159,500 $ 105,000 ENDING FUND BALANCES $ 235,916 $ 176,038 $ 108,416 $ 30,416 CITY OF ANNA PUBLIC SAFETY SEIZURE FUNDS Actual Budget Estimated Budget 2022-23 2023-24 2023-24 2024-25 BEGINNING BALANCES $ 12,712 $ 15,212 $ 12,729 $ 12,729 REVENUES: Property Taxes $ - $ - $ - $ - Sales Tax - Franchise and Local Taxes - Charges for Services - - - Fines - - - Permits, Licenses and Fees - - - Intergovernmental - - - - Investment Income 367 - - Other Revenues - - - TOTAL OPERATIONAL REVENUE $ 367 $ - $ - $ Transfers from other funds - - - TOTAL REVENUES $ 367 $ - $ - $ - TOTAL AVAILABLE RESOURCES $ 13,079 $ 15,212 $ 12,729 $ 12,729 EXPENDITURES: Payroll $ - $ - $ - $ - Supplies - - - Maintenance - - - - Services 350 - - - Debt Service - - - - Capital Outlay - Capital Improvement - - TOTAL OPERATIONAL EXPENDITURES $ 350 $ - $ $ Transfers to other funds - - TOTAL EXPENDITURES $ 350 $ - $ $ - ENDING FUND BALANCES $ 12,729 $ 15,212 $ 12,729 $ 12,729 CITY OF ANNA UTILITY FUND Actual Budget Estimated Budget 2022-23 2023-24 2023-24 2024-25 BEGINNING BALANCES $ 6,749,997 $ 6,963,206 $ 7,366,670 $ 6,593,397 REVENUES: Property Taxes $ - $ - $ - $ - Sales Tax - - - Franchise Fees and Local Taxes - - - - Charges for Services Water Sales 9,335,376 10,846,000 10,846,000 11,125,000 Sewer Charges 6,173,806 7,718,000 7,700,000 8,525,000 Solid Waste Charges 2,498,498 2,300,000 3,500,000 3,730,000 Other Charges 697,568 628,570 818,500 680,000 Fines - - - - Permits, Licenses and Fees 2,127,033 1,522,000 1,648,000 2,083,000 Intergovernmental - - - - Investment Income 485,459 302,000 606,000 502,000 Other Revenues (95,247) 600 33,100 1,000 TOTAL OPERATIONAL REVENUE $ 21,222,493 $ 23,317,170 $ 25,151,600 $ 26,646,000 Transfers from other funds - - - - TOTAL REVENUES $ 21,222,493 $ 23,317,170 $ 25,151,600 $ 26,646,000 TOTAL AVAILABLE RESOURCES $ 27,972,490 $ 30,280,376 $ 32,518,270 $ 33,239,397 EXPENDITURES: Payroll $ 2,709,618 $ 2,894,454 $ 2,903,339 $ 2,958,403 Supplies 230,662 255,008 255,008 258,568 Maintenance 1,272,198 1,286,050 1,286,050 1,298,050 Services Water Purchases 3,835,419 3,090,000 4,053,000 4,100,000 Sewer Treatment 3,840,164 4,300,000 5,100,000 5,800,000 Solid Waste 2,362,873 2,300,000 3,400,000 3,600,000 Other 1,655,886 1,372,238 1,902,291 1,983,556 Debt Service 4,693,128 6,050,185 6,050,185 6,645,040 Capital Outlay 5,872 - - 181,000 TOTAL OPERATIONAL EXPENDITURES $ 20,605,820 $ 21,547,935 $ 24,949,873 $ 26,824,617 Transfers to other funds - 975,000 975,000 - TOTAL EXPENDITURES $ 20,605,820 $ 22,522,935 $ 25,924,873 $ 26,824,617 ENDING FUND BALANCES $ 7,366,670 $ 7,757,441 $ 6,593,397 $ 6,414,780 Fund Balance Percentage 36% 36% 26% 24% CITY OF ANNA STORMWATER FUND Actual Budget Estimated Budget 2022-23 2023-24 2023-24 2024-25 BEGINNING BALANCES $ $ 248,150 $ 333,294 $ 529,496 REVENUES: Property Taxes $ $ - $ - $ - Sales Tax - Franchise and Local Taxes - - - Charges for Services - Stormwater 361,569 345,000 345,000 350,000 Fines - - - - Permits, Licenses and Fees 5,444 5,000 5,000 5,000 Intergovernmental - - - Investment Income - - - Other Revenues - - - - TOTAL OPERATIONAL REVENUE $ 367,013 $ 350,000 $ 350,000 $ 355,000 Transfers from other funds - - - - TOTAL REVENUES $ 367,013 $ 350,000 $ 350,000 $ 355,000 TOTAL AVAILABLE RESOURCES $ 367,013 $ 598,150 $ 683,294 $ 884,496 EXPENDITURES: Payroll $ 21,426 $ 115,040 $ 112,298 $ 125,252 Supplies 2,122 9,000 9,000 10,500 Maintenance 9,274 - - - Services 897 32,500 32,500 32,500 Debt Service - - - - Capital Outlay - - Capital Improvement - - - - TOTAL OPERATIONAL EXPENDITURES $ 33,719 $ 156,540 $ 153,798 $ 168,252 Transfers to other funds - - - - TOTAL EXPENDITURES $ 33,719 $ 156,540 $ 153,798 $ 168,252 ENDING FUND BALANCES $ 333,294 $ 441,610 $ 529,496 $ 716,244 CITY OF ANNA COMMUNITY DEVELOPMENT CORPORATION BEGINNING BALANCES REVENUES: Property Taxes Sales Tax Franchise and Local Taxes Charges for Services Fines Permits, Licenses and Fees Intergovernmental Investment Income Other Revenues TOTAL OPERATIONAL REVENUE Transfers from other funds TOTAL REVENUES TOTAL AVAILABLE RESOURCES EXPENDITURES: Payroll Supplies Maintenance Services Debt Service Capital Outlay Capital Improvement TOTAL OPERATIONAL EXPENDITURES Transfers to other funds TOTAL EXPENDITURES ENDING FUND BALANCES Fund Balance Percentage Actual Budget Estimated Budget 2022-23 2023-24 2023-24 2024-25 $ 8,178,320 $ 7,691,277 $ 9,157,769 $ 5,926,360 2,607,332 2,460,000 3,070,000 3,000,000 5,000 - - - 48,848 15,000 15,000 40,000 199 - - - $ 2,661,378 $ 2,475,000 $ 3,085,000 $ 3,040,000 $ 2,661,378 $ 2,475,000 $ 3,085,000 $ 3,040,000 $ 10,839,698 $ 10,166,277 $ 12,242,769 $ 8,966,360 $ 395,033 $ 462,634 $ 463,620 $ 465,735 4,947 16,100 16,100 16,100 1,084,181 2,289,665 2,289,665 1,798,565 191,368 203,006 497,024 638,741 6,400 3,050,000 3,050,000 525,000 $ 1,681,929 $ 6,021,405 $ 6,316,409 $ 3,444,141 $ 1,681,929 $ 6,021,405 $ 6,316,409 $ 3,444,141 $ 9,157,769 $ 4,144,872 $ 5,926,360 $ 5,522,219 544.5% 68.8% 93.8% 160.3% CITY OF ANNA ECONOMIC DEVELOPMENT CORPORATION Actual Budget Estimated Budget 2022-23 2023-24 2023-24 2024-25 BEGINNING BALANCES $ 5,992,186 $ 5,219,689 $ 5,461,215 $ 5,254,785 REVENUES: Property Taxes $ - $ - $ - $ - Sales Tax - - Franchise and Local Taxes - - - - Charges for Services 1,449 78,120 78,120 78,120 Fines - - - - Permits, Licenses and Fees - - - - Intergovernmental - - - - Investment Income 140,168 25,000 250,000 150,000 Other Revenues 60,027 - - - TOTAL OPERATIONAL REVENUE $ 201,644 $ 103,120 $ 328,120 $ 228,120 Transfers from other funds - - - - TOTAL REVENUES $ 201,644 $ 103,120 $ 328,120 $ 228,120 TOTAL AVAILABLE RESOURCES $ 6,193,830 $ 5,322,809 $ 5,789,335 $ 5,482,905 EXPENDITURES: Payroll $ - $ - $ - $ - Supplies - - - - Maintenance 2,900 50,000 50,000 50,000 Services 729,715 484,550 484,550 474,800 Debt Service - - - - Capital Outlay - - - Capital Improvement - - - - TOTAL OPERATIONAL EXPENDITURES $ 732,615 $ 534,550 $ 534,550 $ 524,800 Transfers to other funds - - - - TOTAL EXPENDITURES $ 732,615 $ 534,550 $ 534,550 $ 524,800 ENDING FUND BALANCES $ 5,461,215 $ 4,788,259 $ 5,254,785 $ 4,958,105 Fund Balance Percentage 745.4% 895.8% 983.0% 944.8% CITY OF ANNA ANNA HOUSING FINANCE CORPORATION Actual Budget Estimated Budget 2022-23 2023-24 2023-24 2024-25 BEGINNING BALANCES $ 550,517 $ 550,517 $ 648,118 $ 648,118 REVENUES: Property Taxes $ - $ - $ - $ - Sales Tax - Franchise and Local Taxes - - Charges for Services 14,580 - - - Fines - - - - Permits, Licenses and Fees 95,000 - - - Intergovernmental - - - - Investment Income 6,404 - - - Other Revenues - - - - TOTAL OPERATIONAL REVENUE $ 115,984 $ - $ - $ - Transfers from other funds - - - - TOTAL REVENUES $ 115,984 $ - $ - $ - TOTAL AVAILABLE RESOURCES $ 666,501 $ 550,517 $ 648,118 $ 648,118 EXPENDITURES: Payroll $ - $ - $ - $ - Supplies - - Maintenance - - - Services 18,383 - - Debt Service - - - Capital Outlay - Capital Improvement - - TOTAL OPERATIONAL EXPENDITURES $ 18,383 $ - $ $ Transfers to other funds - - TOTAL EXPENDITURES $ 18,383 $ - $ $ - ENDING FUND BALANCES $ 648,118 $ 550,517 $ 648,118 $ 648,118 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM ALL FUNDS SUMMARY BEGINNING BALANCE REVENUES Bond Proceeds Interest Revenue PID Assessment SLFRF Grant Road Improvement Fees Water Improvement Fees Wastewater Improvement Fees Miscellaneous Revenue Transfers In TOTAL FUNDS Capital Bond Fund Infrastructure Investment Fund PID Fees Grant Fund Road Impact Fees Utility Bond Fund Utility Infrastructure Investment Fund Water Impact Fee Fund Wastewater Impact Fee Fund TOTAL �►1�11►[H1�1►1�] 1G1�_V[�h Actual Re -estimate Budget 2022-23 2023-24 2024-25 $ 41,409,489 $ 136,873,563 $ 145,165,858 $ 114,440,000 $ 23,500,000 $ - 5,619,880 4,727,000 250,000 - 1,518,100 - 1,858,000 - - 2,413,195 2,504,000 2,100,000 3,655,075 4,900,000 3,600,000 2,784,152 3,600,000 2,800,000 649,203 2,590,000 - - 7,300,000 800,000 $ 131,419,505 $ 50,639,100 $ 9,550,000 $ 10,815,627 $ 8,996,175 $ 44,312,530 3,198,079 4,479,922 53,517 - 4,660,000 150,000 350,583 994,000 2,357,871 1,926,354 4,998,009 2,125,000 9,853,793 12,035,000 37,000,000 5,595,700 1,132,635 - 3,477,035 4,626,064 13,007,979 738,258 425,000 3,696,526 $ 35,955,431 $ 42,346,805 $ 102,703,423 $ 136,873,563 $ 145,165,858 $ 52,012,435 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM ALL FUNDS SUMMARY Budget Budget Budget Budget 2025-26 2026-27 2027-28 2028-29 $ 52,012,435 $ 21,001,229 $ 24,451,229 $ 27,051,229 3,000,000 3,000,000 3,000,000 - 2,000,000 2,000,000 2,000,000 - $ 5,000,000 $ 5,000,000 $ 5,000,000 $ $ 5,550,000 $ 19,211,206 - - - 11,250,000 1,550,000 2,400,000 - $ 36,011,206 $ 1,550,000 $ 2,400,000 $ - $ 21,001,229 $ 24,451,229 $ 27,051,229 $ 27,051,229 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM CAPITAL PROJECTS BOND FUNDS BEGINNING BALANCE REVENUES Bond Proceeds Interest Revenue TOTAL PROJECTS Facilities City Hall Municipal Complex Fire Station #2 Community Library Community Recreation Center Municipal Complex Plaza Parks Slayter Creek Skate Park Slayter Creek Skate Park Shade Structure Slayter Creek Park - Fitness Court Slayter Creek Park - Splash Pad Slayter Creek Park - Sports Court Slayter Creek Park - Practice Field Lighting Slayter Creek Park - Parking Slayter Creek Park - Restroom Slayter Creek Park Playground Replacement Trails - Pecan Grove Trail Trails - Additional Segments Bryant Park Improvements Anna Crossing Park Natural Springs Park - Paw Park Enhance Slayter Creek Park - Concession Building Equipment Ladder Truck (Quint / Aerial) Roadway Rosamond Parkway Hackberry Drive TOTAL PROJECTS ENDING FUND BALANCE Actual Re -estimate Budget 2022-23 2023-24 2024-25 $ 6,501,184 $ 46,674,190 $ 39,448,015 $ 49,440,000 $ - $ - 1,548,633 1,770,000 250,000 $ 50,988,633 $ 1,770,000 $ 250,000 $ 178,134 $ - $ - 3,814,753 2,833,650 - 1,171,270 3,900,000 16,606,280 98,666 - - - - 3,500,000 1,357,779 306,754 - - - 1,050,000 161,689 - - 2,624,693 - 338,836 1,409,957 489,968 194,543 614,942 16,071 - 210,200 - - - 1,000,000 3,750 125,000 1,256,250 - - 2,500,000 - 2,500,000 - 3,600,000 - 650,000 - - 150,000 32,331 - - 25 - - (71,209) - - $ 10,815,627 $ 8,996,175 $ 32,812,530 $ 46,674,190 $ 39,448,015 $ 6,885,485 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM CAPITAL PROJECTS BOND FUND Budget Budget Budget Budget Project 2025-26 2026-27 2027-28 2028-29 Total $ 6,885,485 $ 1,335,485 $ 1,335,485 $ 1,335,485 5,423,189 - - - 6,660,048 - - - 22,000,000 - - - 98,666 - - - 3,500,000 - - - 1,738,658 - - - 1,050,000 - - - 161,689 - - - 2,624,693 - - - 1,748,793 - - - 684,511 - - - 631,013 - - - 210,200 - - - 1,000,000 - - - 1,385,000 - - - 2,500,000 1,400,000 - - - 3,900,000 1,300,000 - - - 4,900,001 2,000,000 - - - 2,650,000 850,000 - - - 1,000,000 - - - - 1,652,300 - - - 63,929 - - - - (71,209) $ 5,550,000 $ - $ - $ - $ 1,335,485 $ 1,335,485 $ 1,335,485 $ 1,335,485 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM CAPITAL PROJECTS CERTIFICATE OF OBLIGATION FUND BEGINNING BALANCE REVENUES Bond Proceeds Interest Revenue TOTAL PROJECTS Facilities Land Acquisition General Facilities Equipment Fire Apparatus TOTAL PROJECTS ENDING FUND BALANCE Actual Re -estimate Budget 2022-23 2023-24 2024-25 $ $ $ $ - $ 11,500,000 $ 11,500,000 - $ $ 11,500,000 $ - $ $ - $ - 10,000,000 1,500,000 $ $ - $ 11,500,000 $ $ 11,500,000 $ - CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM CAPITAL PROJECTS CERTIFICATE OF OBLIGATION FUND Budget 2025-26 Budget 2026-27 Budget 2027-28 Budget Project 2028-29 Total 10,000,000 - - - 1,500,000 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM INFRASTRUCTURE INVESTMENT FUND Actual Re -estimate Budget 2022-23 2023-24 2024-25 BEGINNING BALANCE $ 683,800 $ (1,838,194) $ 6,884 REVENUES TxDOT Reimbursement Ferguson Road $ 649,203 $ $ - Interest Revenue 26,881 - Transfers In - 6,325,000 800,000 TOTAL $ 676,084 $ 6,325,000 $ 800,000 PROJECTS Facilities City Hall Municipal Complex $ 627,695 $ - $ - Fire Station #2 (FFE) - 175,000 - Community Library 500 - Municipal Complex Plaza 146,483 100,000 53,517 Central Station Ventilation Grills - 49,500 - Roadways Downtown Infrastructure Improvements 306,211 3,056,000 - Street Maintenance Sales Tax Projects 329,960 34,628 - Hackberry Drive 896,431 634,023 - Ferguson Parkway 776,087 - - Rosamond Parkway 17,210 - - Foster Crossing 2,400 - - Equipment EMS Transport Ambulance #3 95,102 430,771 - Enterprise Resource Planning Software - - - TOTAL PROJECTS $ 3,198,079 $ 4,479,922 $ 53,517 ENDING FUND BALANCE $ (1,838,194) $ 6,884 $ 753,367 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM INFRASTRUCTURE INVESTMENT FUND Budget Budget Budget Budget Project 2025-26 2026-27 2027-28 2028-29 Total $ 753,367 $ 753,367 $ 753,367 $ 753,367 1,666,948 - - - - 175,000 500 - - - - 300,000 - - - - 49,500 - - - - 3,375,757 - - - - 1,065,951 - - - - 1,570,175 - - - - 811,505 - - - - 17,210 - - - - 619,062 - - - - 525,873 - - - - 45,195 $ 753,367 $ 753,367 $ 753,367 $ 753,367 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM GRANT FUND BEGINNING BALANCE REVENUES Coronavirus State & Local Recovery TOTAL PROJECTS Downtown Infrastructure Improvements TOTAL PROJECTS ENDING FUND BALANCE Actual Re -estimate Budget 2022-23 2023-24 2024-25 $ $ 1,844,454 1,858,000 $ $ 3,351,871 - $ 2,357,871 $ - $ 1,858,000 $ - $ - $ 350,583 $ 994,000 $ 2,357,871 $ 350,583 $ 994,000 $ 2,357,871 $ 3,351,871 $ 2,357,871 $ - CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM GRANT FUND Budget 2025-26 Budget 2026-27 Budget 2027-28 Budget Project 2028-29 Total 3,702,454 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM ROADWAY SVC AREA 1 IMPACT FEES Actual Re -estimate Budget 2022-23 2023-24 2024-25 BEGINNING BALANCE $ 3,433,250 $ 3,989,812 $ 3,866,721 Road Improvement Fees $ 2,314,681 $ 2,035,000 $ 2,000,000 Interest Revenue 132,953 110,000 - TOTAL REVENUE $ 2,447,634 $ 2,145,000 $ 2,000,000 TOTAL AVAILABLE RESOURCES $ 5,880,884 $ 6,134,812 $ 5,866,721 PROJECTS Ferguson Parkway $ - $ 561,000 $ - Leonard Avenue 332,080 - - Hackberry Drive 317,306 660,318 - Rosamond Parkway 47 - - Developer Incentive Payment 1,241,639 1,046,773 - TOTAL PROJECTS $ 1,891,072 $ 2,268,091 $ - ENDING FUND BALANCE $ 3,989,812 $ 3,866,721 $ 5,866,721 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM ROADWAY SVC AREA 1 IMPACT FEES Budget 2025-26 Budget 2026-27 Budget 2027-28 Budget 2028-29 Project Total $ 5,866,721 $ 5,866,721 $ 5,866,721 $ 5,866,721 $ 5,866,721 $ 5,866,721 $ 5,866,721 $ 5,866,721 $ - $ - $ - $ - $ 561,000 - - - - 332,080 - - - - 977,624 - - - - 47 - - - - 2,288,412 $ 5,866,721 $ 5,866,721 $ 5,866,721 $ 5,866,721 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM ROADWAY SVC AREA 2 IMPACT FEES Actual Re -estimate Budget 2022-23 2023-24 2024-25 BEGINNING BALANCE $ 2,006,221 $ 2,152,972 $ 2,562,054 Road Improvement Fees $ 98,514 $ 469,000 $ 100,000 Collin County Contribution - 2,590,000 2,025,000 Interest Revenue 83,518 80,000 - TOTAL REVENUE $ 182,033 $ 3,139,000 $ 2,125,000 TOTAL AVAILABLE RESOURCES $ 2,188,254 $ 5,291,972 $ 4,687,054 PROJECTS Leonard Avenue $ - $ 1,775,200 $ 2,125,000 Finley Boulevard 35,282 954,718 - Transfers Out - - - TOTAL PROJECTS $ 35,282 $ 2,729,918 $ 2,125,000 ENDING FUND BALANCE $ 2,152,972 $ 2,562,054 $ 2,562,054 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM ROADWAY SVC AREA 2 IMPACT FEES Budget 2025-26 Budget 2026-27 Budget 2027-28 Budget Project 2028-29 Total $ 2,562,054 $ 2,562,054 $ 2,562,054 $ 2,562,054 $ 2,562,054 $ 2,562,054 $ 2,562,054 $ 2,562,054 $ - $ - $ - $ - 3,900,200 - - - - 990,000 $ 2,562,054 $ 2,562,054 $ 2,562,054 $ 2,562,054 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM PID FEES FUND Actual Re -estimate Budget 2022-23 2023-24 2024-25 BEGINNING BALANCE $ 3,920,200 $ 3,920,200 $ 905,300 REVENUES PID Fees $ - $ 1,518,100 $ - Interest Revenue - 127,000 - TOTAL $ - $ 1,645,100 $ - PROJECTS Fire Station #2 $ - $ 4,660,000 $ - Facilities Study - - 150,000 TOTAL PROJECTS $ - $ 4,660,000 $ 150,000 ENDING FUND BALANCE $ 3,920,200 $ 905,300 $ 755,300 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM PID FEES FUND Budget 2025-26 Budget 2026-27 Budget Budget Project 2027-28 2028-29 Total $ 755,300 $ 755,300 $ 755,300 $ 755,300 $ - $ $ - $ - 4,660,000 - - - 150,000 $ 755,300 $ 755,300 $ 755,300 $ 755,300 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM UTILITY BOND FUND PROJECTS Actual Re -estimate Budget 2022-23 2023-24 2024-25 BEGINNING BALANCE $ - $ 58,004,846 $ 48,019,846 REVENUES Bond Proceeds $ 65,000,000 $ - $ - Interest Revenue 2,858,639 2,050,000 - TOTAL $ 67,858,639 $ 2,050,000 $ - PROJECTS Hurricane Creek Wastewater Treatment Plant $ 9,853,793 $ 12,035,000 $ 25,000,000 TOTAL PROJECTS $ 9,853,793 $ 12,035,000 $ 25,000,000 ENDING FUND BALANCE $ 58,004,846 $ 48,019,846 $ 23,019,846 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM UTILITY BOND FUND PROJECTS Budget 2025-26 Budget 2026-27 Budget 2027-28 Budget Project 2028-29 Total $ 23,019,846 $ 3,808,640 $ 3,808,640 $ 3,808,640 $ 19,211,206 $ $ 66,099,999 $ 19,211,206 $ - $ - $ - $ 3,808,640 $ 3,808,640 $ 3,808,640 $ 3,808,640 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM UTILITY BOND FUND PROJECTS Actual Re -estimate Budget 2022-23 2023-24 2024-25 BEGINNING BALANCE $ - $ - $ 12,000,000 REVENUES Bond Proceeds $ - $ 12,000,000 $ - Interest Revenue - - - TOTAL $ - $ 12,000,000 $ - PROJECTS Hurricane Creek Interceptor Line North $ - $ - $ 12,000,000 TOTAL PROJECTS $ - $ - $ 12,000,000 ENDING FUND BALANCE $ - $ 12,000,000 $ - CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM UTILITY BOND FUND PROJECTS Budget 2025-26 Budget 2026-27 Budget 2027-28 Budget Project 2028-29 Total 12,000,000 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM UTILITY INFRASTRUCTURE FUND PROJECTS BEGINNING BALANCE $ REVENUES Interest Revenue $ Transfer In _ TOTAL $ PROJECTS Geren Treatment Plant Rehabilitation $ Risk & Resilience Infrastructure Improvements SCADA Hardware and Programming Sherley Water Tower Lighting US 75 Utility Relocations State Hwy 5 Utility Relocation A State Hwy 5 Utility Relocation B Hurricane Creek Line B Sanitary Sewer Hurricane Creek Wastewater Treatment Plant Hurricane Creek Sewer Interceptor Line North Collin Pump Station - Pumps and Wells Collin Pump Station - Ground Storage FM455 Water Line Quail Creek Run Water Line Twin Creek Run Water Line Slater Creek Run Water Line Emergency Line Repair _ TOTAL PROJECTS $ Actual Re -estimate Budget 2022-23 2023-24 2024-25 1,394,998 $ (3,782,723) $ (3,910,358) 417,979 $ 30,000 $ - - 975,000 - 417,979 $ 1,005,000 $ 97,371 $ 194,427 $ - 44,251 155,749 - 17,541 482,459 - - 300,000 - (6,866) - - 366,482 - - 4,796,971 - - (2,218,727) - - 22,594 - - 2,401,236 - - 1,152 - - 37,250 - - 36,445 - - 5,595,700 $ 1,132,635 $ - ENDING FUND BALANCE $ (3,782,723) $ (3,910,358) $ (3,910,358) CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM UTILITY INFRASTRUCTURE FUND PROJECTS Budget Budget Budget Budget Project 2025-26 2026-27 2027-28 2028-29 Total $ (3,910,358) $ (3,910,358) $ (3,910,358) $ (3,910,358) 370,000 - - - - 200,000 - - - 500,000 - - - 300,000 - - - 30,667 - - - - 496,492 4,959,858 (54,821) 22,594 2,940,511 - - - - 1,152 - - - - 37,250 - - - - 36,445 $ (3,910,358) $ (3,910,358) $ (3,910,358) $ (3,910,358) CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM WATER IMPACT FEES BEGINNING BALANCE Water Improvement Fees Interest Revenue TOTAL REVENUE TOTAL AVAILABLE RESOURCES PROJECTS US 75 Utility Relocations Collin Pump Station - Pumps and Wells FM455 Water Line Collin Pump Station - Ground Storage SH 5 Utility Relocation - Project A SH 5 Utility Relocation - Project B Hackberry Drive Utilities CR 286 Water Line Improvement Developer Incentive Payment TOTAL PROJECTS ENDING FUND BALANCE Actual Re -estimate Budget 2022-23 2023-24 2024-25 $ 11,553,630 $ 12,126,424 $ 12,800,360 $ 3,655,075 $ 4,900,000 $ 3,600,000 394,754 400,000 - $ 4,049,829 $ 5,300,000 $ 3,600,000 $ 15,603,459 $ 17,426,424 $ 16,400,360 $ 1,665,708 $ - $ - 1,233,302 200,000 - - 800,000 3,000,000 - 3,000,000 8,000,000 100,907 300,000 1,600,000 42,021 100,000 407,979 51,116 120,000 - 383,981 106,064 - $ 3,477,035 $ 4,626,064 $ 13,007,979 $ 12,126,424 $ 12,800,360 $ 3,392,381 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM WATER IMPACT FEES Budget Budget Budget Budget Project 2025-26 2026-27 2027-28 2028-29 Total $ $ 3,392,381 3,000,000 $ $ 6,392,381 3,000,000 $ $ 9,392,381 3,000,000 $ $ 12,392,381 3,000,000 $ 3,000,000 $ 3,000,000 $ 3,000,000 $ 3,000,000 $ 6,392,381 $ 9,392,381 $ 12,392,381 $ 15,392,381 $ 6,392,381 $ 9,392,381 $ 12,392,381 $ 15,392,381 1,665,708 1,433,302 3,800,000 11,000,000 2,000,907 550,000 171,116 490,045 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM WASTEWATER IMPACT FEES BEGINNING BALANCE Wastewater Improvement Fees Interest Revenue TOTAL REVENUE TOTAL AVAILABLE RESOURCES PROJECTS Hurricane Creek Sewer Line North Hurricane Creek Sewer Line Continuation SH 5 Utility Relocation - Project A SH 5 Utility Relocation - Project B Stiff Creek Trunk Sewer Clement Creek Trunk Sewer Expansion John R Geren WWTP Expansion Throckmorton Creek Trunk Sewer Expansion Developer Incentive Payment TOTAL PROJECTS ENDING FUND BALANCE Actual Re -estimate Budget 2022-23 2023-24 2024-25 $ $ 10,071,752 2,784,152 156,523 $ $ 12,274,170 3,600,000 160,000 $ $ 15,609,170 2,800,000 - $ 2,940,675 $ 3,760,000 $ 2,800,000 $ 13,012,427 $ 16,034,170 $ 18,409,170 $ 704,413 - 23,474 - - 10,371 $ 200,000 - 225,000 - - - $ - 1,500,000 746,526 250,000 1,200,000 - $ 738,258 $ 425,000 $ 3,696,526 $ 12,274,170 $ 15,609,170 $ 14,712,644 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM WASTEWATER IMPACT FEES Budget Budget Budget Budget Project 2025-26 2026-27 2027-28 2028-29 Total $ $ 14,712,644 2,000,000 $ $ 5,462,644 2,000,000 $ $ 5,912,644 2,000,000 $ $ 5,512,644 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 16,712,644 $ 7,462,644 $ 7,912,644 $ 7,512,644 10,650,000 600,000 - - - 350,000 1,200,000 - - 2,400,000 - - - - $ 11,250,000 $ 1,550,000 $ 2,400,000 $ - $ 5,462,644 $ 5,912,644 $ 5,512,644 $ 7,512,644 904,413 12,150,000 995,000 250,000 1,200,000 600,000 350,000 1,200,000 10,371 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM PARK DEVELOPMENT BEGINNING BALANCE REVENUES Park Development Fees Interest Revenue Other Revenues TOTAL OPERATIONS Recreation Park Operations Capital Equipment PROJECTS Slayter Creek Skate Park Slayter Creek Park - Fitness Court Slayter Creek Park - Sports Court Slayter Creek Park - Plaza, Lighting, Electrical Slayter Creek Park - Irrigation Slayter Creek Park - Parking Slayter Creek Park - Restroom Slayter Creek Park - Practice Field Lighting Slayter Creek Park - Drainage Repair Slayter Creek Park - Replace Tennis Court Fence Natural Springs Park - Parking and Other Natural Springs Park - Dog Park Irrigation Natural Springs Park - Playground Bryant Park Sherley Heritage Park Train & Improvements Yank Park Anna Crossing Park Johnson Park Improvements Trails - Pecan Grove Trail Parks Master Plan Update Natural Springs Park Master Plan Sherley Park Master Plan Parks Wayfinding Signs Land Acquisition and Amenities TOTAL ENDING FUND BALANCE Actual Re -estimate Budget 2022-23 2023-24 2024-25 $ 5,245,455 $ 4,044,664 $ 3,178,977 $ 1,327,100 $ 1,930,000 $ 1,300,000 172,073 105,000 100,000 98,127 88,000 95,000 $ 1,597,300 $ 2,123,000 $ 1,495,000 $ 726,641 $ 401,436 $ 608,567 66,130 - 18,000 159,843 83,000 243,000 952,614 484,436 869,567 - 459,554 - - 74,693 13,400 206,377 244,891 325,014 - 500,000 43,430 - - 66,140 - 8,700 - - - - 233,000 - - 174,750 278,249 110,169 - - 5,000 - 400,000 65,118 - 504,795 - 181,784 273,334 - - 110,000 155,000 323,511 15,110 - 71,415 - - - - 350,000 - 100,000 - 50,000 - 25,000 349,500 44,044 - - 1,845,477 2,504,251 1,412,250 $ 2,798,092 $ 2,988,687 $ 2,281,817 $ 4,044,664 $ 3,178,977 $ 2,392,160 CITY OF ANNA CAPITAL IMPROVEMENTS PROGRAM PARK DEVELOPMENT Budget Budget Budget Budget Project 2025-26 2026-27 2027-28 2028-29 Total $ 2,392,160 $ 2,621,422 $ 2,838,269 $ 3,042,452 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 620,738 150,000 770,738 $ 633,153 150,000 783,153 $ 645,816 150,000 795,816 $ 658,732 150,000 808,732 $ 770,738 $ 783,153 $ 795,816 $ 808,732 $ 2,621,422 $ 2,838,269 $ 3,042,452 $ 3,233,720 459,554 74,693 219,777 569,905 500,000 43,430 66,140 8,700 233,000 388,418 5,000 400,000 178,975 504,995 455,118 265,000 345,863 71,415 350,000 100,000 50,000 374,500 117,878 THE CITY OF Anna /_10=1Z117_1111=1►yiI Item No. 7.c. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Terri Doby Consider/Discuss/Action regarding a Resolution ratifying the property tax revenue increase reflected in the City of Anna FY2025 Budget. (Budget Manager Terri Doby) SUMMARY: The budget funded by a tax rate of $0.507200. While this rate is less than the tax rate adopted last year, a separate vote of the governing body to ratify the property tax increase reflected in the budget is required. The total amount of revenue generated from property taxes will increase by $2,757,959 which is a 17.39 percent increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $2,018,249. FINANCIAL IMPACT: Process to adopt the FY2024-2025 Budget. BACKGROUND: Section 102.007 of the Local Government Code states that adoption of a budget that will require raising more revenue from property taxes than in the previous year requires a separate vote of the governing body to ratify the property tax increase reflected in the budget. A vote under this subsection is in addition to and separate from the vote to adopt the budget or a vote to set the tax rate required by Chapter 26 of the Tax Code. 1.111 7_'lIXr]100161zIzI=100Is] z&I This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Excellent. ATTACHMENTS: FY2025 Tax Rate Ratification Staff Report CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, ACKNOWLEDGING AND RATIFYING THAT THE ADOPTION OF THE FISCAL YEAR 2024-2025 ANNUAL BUDGET WILL REQUIRE RAISING MORE REVENUE FROM PROPERTY TAXES THAN IN THE PREVIOUS FISCAL YEAR WHEREAS, The City Council (the “Council”) of the City of Anna wishes to comply with Section 102.007 of the Local Government Code; and WHEREAS, Section 102.007 of the Local Government Code requires a separate vote of the Council if the budget will require raising more revenue from property taxes than the previous fiscal year; and, WHEREAS, this resolution satisfies the aforementioned requirement; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated. The facts and recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Acknowledgement and Ratification The Fiscal Year 2024-2025 annual budget will raise more revenue from property taxes than the previous fiscal year’s budget by $2,757,959 or 17.39%, and of that amount $2,018,249 is tax revenue to be raised from new property added to the tax roll this year. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this 10th day of September, 2024. ATTESTED: _________________________ City Secretary Carrie L. Land APPROVED: _________________________ Mayor Pete Cain THE CITY OF Item No. Anna City Council Agenda Staff Report AGENDA ITEM: Consider/Discuss/Action regarding a Resolution ratifying the property tax revenue increase reflected in the City of Anna FY2025 Budget SUMMARY: The budget funded by a tax rate of $0.507200. While this rate is less than the tax rate adopted last year, a separate vote of the governing body to ratify the property tax increase reflected in the budget is required. The total amount of revenue generated from property taxes will increase by $2,757,959 which is a 17.39 percent increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $2,018,249. FINANCIAL IMPACT: Process to adopt the FY2024-2025 Budget. BACKGROUND: Section 102.007 of the Local Government Code states that adoption of a budget that will require raising more revenue from property taxes than in the previous year requires a separate vote of the governing body to ratify the property tax increase reflected in the budget. A vote under this subsection is in addition to and separate from the vote to adopt the budget or a vote to set the tax rate required by Chapter 26 of the Tax Code. THE CITY OF Anna /_10=1Z117_1111=1►yiI Item No. 7.d. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Terri Doby Consider/Discuss/Action approving an Ordinance adopting the FY2025 Tax Rate. (Budget Manager Terri Doby) SUMMARY: The FY2025 budget can be funded by adopting a tax rate of $0.507200 cents per $100 valuation. Of the total tax rate, $0.360213 cents are dedicated to the general fund maintenance and operations (M&O) and $0.146987 cents are dedicated for the payment of general fund debt obligations, or interest and sinking (I&S). State regulations require specific language to be included in the ordinance and motion adopting the tax rate. The language in the motion is meant to reflect the change in the total tax rate while the language in section 5 of the ordinance only reflects the change in the M&O portion of the rate. The M&O rate exceeds the M&O no -new -revenue rate by 3.93% but is lower than the FY2024 adopted M&O rate, resulting in a $5.72 decrease on a $100,000 home. As the proposed rate exceeds the no -new -revenue rate of $0.482976, the motion must be made in the following form: "I move that the property tax rate be increased by the adoption of a tax rate of $0.507200, which is effectively an 5.02% percent increase in the tax rate." In addition to statutory requirements for the language of the motion to adopt the tax rate, Sec. 26.05(b) requires 60% of the Council to vote in favor of a tax rate that exceeds the no -new -revenue tax rate. This means that 5 members of the Council must vote in favor of the motion to pass the $0.507200 rate. FINANCIAL IMPACT: Process to adopt the FY2024-2025 Property Tax Rate. BACKGROUND: Section 26.05 of the Property Tax Code requires that the governing body of each taxing unit adopt a tax rate for the current year and shall notify the assessor for the taxing unit of the rate adopted. The governing body must adopt a tax rate before September 30th. The tax rate consists of two components, (operations and maintenance rate and debt service rate), each of which must be approved separately. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Excellent. ATTACHMENTS: FY2025 Tax Rate Adoption Ordinance CITY OF ANNA, TEXAS Ordinance No. Ordinance Setting the Tax Rate for the Next Fiscal Year AN ORDINANCE LEVYING PROPERTY TAXES FOR USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF ANNA FOR THE 2024-2025 FISCAL YEAR; PROVIDING FOR AN INTEREST AND SINKING FUND FOR ALL OUTSTANDING DEBT OF THE CITY OF ANNA; PROVIDING FOR APPORTIONING EACH LEVY FOR THE SPECIFIC PURPOSES; AND, PROVIDING WHEN TAXES SHALL BECOME DUE AND WHEN SAME SHALL BECOME DELINQUENT IF NOT PAID. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS. SECTION 1. That there is hereby levied and there shall be collected for the use and support of the municipal government of the City of Anna, and to provide an Interest and Sinking Fund for the 2024-2025 fiscal year; upon all property, real, personal and mixed, within the corporate limits of said City subject to taxation, a tax of $0.507200 on each $100.00 in valuation of property, said tax being so levied and apportioned to the specific purposes here set forth: a. For the maintenance and support of the general government (General Fund) $0.360213 on each $100 valuation of property. b. For the purposes of creating an Interest and Sinking Fund to pay the interest and principal maturities of all outstanding debt of the City of Anna, not otherwise provided for, a tax of $0.146987 on each $100 valuation of property. SECTION 2. That taxes levied under this ordinance shall be due October 1, 2024 and if not paid on or before January 31, 2025 shall immediately become delinquent. There shall be no discount for payment of taxes on or prior to January 31, 2025. A delinquent tax shall incur all penalty and interest authorized by law, Section 33.01 of the Texas Property Tax Code, as amended, to wit: a penalty of 6% of the amount of the tax for the first calendar month the tax is delinquent plus 1 % for each additional month or portion of a month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent, or such other penalty as may be allowed by law. Provided, however, a tax delinquent on July 1, 2025 incurs a total penalty of 12% of the amount of the delinquent tax without regard to the number of months the tax had been delinquent. A delinquent tax shall also accrue interest at a rate of 1 % for each month or portion of a month the tax remains unpaid. Taxes that remain delinquent on July 1, 2024 incur an additional penalty of 15% of the amount of taxes, penalty and interest due; such additional penalty is to defray the costs of collection due pursuant to the contract with the City's attorney authorized by Section 6.30 of the Texas Property Tax Code, as amended. SECTION 3. All taxes shall become a lien upon the property against which assessed, and the city assessor and collector of the City of Anna is hereby authorized and empowered to enforce the collections of such taxes according to the Constitution and laws of the State of Texas and ordinances of the City of Anna shall, by virtue of the tax rolls, fix and establish a lien by levying upon such property, whether real or personal, for the payment of said taxes, penalty and interest; and, the interest and penalty collected from such delinquent taxes shall be apportioned to the general funds of the City of Anna. All delinquent taxes shall bear interest from date of delinquency at the rate as prescribed by state law. SECTION 4. THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE. SECTION 5. THIS TAX RATE WILL EFFECTIVELY BE RAISED BY 3.93 PERCENT AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY ($5.72). SECTION 6. Taxes shall be payable in full at the office of the Tax Assessor/Collector, Kenneth Maun, 2300 Bloomdale Road, Suite 2366, McKinney, Texas 75071. The Town shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. SECTION7. That this ordinance shall take effect and be in force from and after its passage. PASSED AND APPROVED by record roll call vote on this, the loth day of September 2024. ATTESTED: Ayes Nays Abstained APPROVED: City Secretary Carrie L. Land Mayor Pete Cain THE CITY OF Anna /_[r]=1ZI17_1111=1►yiI Item No. 7.e. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Aimee Ferguson Consider/Discuss/Action regarding a Resolution authorizing an Agreement for Annual Audit Services. (Director of Finance Aimee Ferguson) SUMMARY: Staff recommends awarding the Request for Proposal for Audit Services to Forvis Mazars, LLP and to authorize the City Manager to execute the agreement. The term of the agreement is for three years, beginning with the September 30, 2024, year ending with the option to renew for two additional one-year terms. FINANCIAL IMPACT: Funding for audit services is appropriated in the FY2025 Finance and Utility Administration department budgets in the amount of $65,000. Pricing is firm for the term of the agreement is as follows: For Year Ending 2024 For Year Ending 2025 For Year Ending 2026 For Year Ending 2027 For Year Ending 2028 $65,000 $68,000 $71,000 $74,000 $77,000 BACKGROUND: The City Charter for the City of Anna and Chapter 103 of the Texas Local Government Code require that the City have an annual audit performed by independent certified public accountants. On August 26, 2024, the city received proposals for annual audit services. The invitation was advertised in the local paper and posted on the City's eProcurement system. Proposals were solicited from six firms and the city received three proposals and two no bids. Staff reviewed the three proposals, interviewed two firms and recommends Forvis Mazars, LLP. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Excellent. ATTACHMENTS: Resolution approving Forvis Mazars Audit Services Forvis Mazars, LLP Proposal CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT FOR AUDIT SERVICES WHEREAS, The City Charter for the City of Anna and Chapter 103 of the Texas Local Government Code require that the City have an annual audit performed by independent certified public accountants; and, WHEREAS, The City of Anna, Texas (the "City") has issued a new request for proposal (RFP) for audit services; and, WHEREAS, the committee, after reviewing the proposals submitted in response to the RFP, believes that an agreement with Forvis Mazars, LLP demonstrates the highest qualifications and competence; and, WHEREAS, this contract is to be awarded for a period of three years with two (2) optional one (1) year periods to extend the contract. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated. The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. Authorization The City Council hereby authorizes the City Manager to negotiate and execute a professional services agreement with Forvis Mazars, LLP for audit services in accordance with the proposal from Forvis Mazars, LLP attached hereto as Exhibit 1. The City Manager is further authorized to execute all documents and to take actions necessary to finalize, act under, and enforce the agreement. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this 10th day of September 2024. ATTEST: APPROVED: Carrie L. Land, City Secretary Pete Cain, Mayor PART V: STATEMENT OF QUALIFICATIONS INSTRUCTIONS 1. Complete the form in its entirety. 2. Do not delete questions. 3. Do not use your own format. This document is used during the evaluation process and aids the evaluation committee. COMPANY NAME Forvis Mazars, LLP FIRM LOCATION As a modern, forward -thinking firm, we have a virtual headquarters with professionals serving in offices throughout the country to better serve our national client base. Our Dallas, Texas address can be used for correspondence. Principal Office Add. 14241 Dallas Parkway Suite 1100, International Plaza 3, Dallas, TX 75254 Phone 972.702.8262 Fax 972.702.0673 Form of Business (Inc., Partner) Forvis Mazars is a limited liability partnership under Delaware law. The current name, Forvis Mazars, LLP, was created in 2024 when FORVIS and Mazars created a two -firm network. Forvis Mazars, LLP was formed in 2022 through the combination of two nearly 100-year-old firms, both committed to providing Unmatched Client Experiences—BKD, established in Kansas City and Joplin, Missouri, in 1923, and Year Founded Dixon Hughes Goodman LLP DHG , established in Norfolk, Virginia, in 1932. BINDING OFFICIAL Binding Official Rachel Ormsby, Partner and Market Industry Leader Phone 972.702.8262 Email rachel.ormbsy@us.forvismazars.com Address 14241 Dallas Parkwayl Suite 1100, International Plaza 3, Dallas, TX 75254 PRIMARY CONTACT Primary Contact Rachel Ormsby, Partner and Market Industry Leader Phone 972.702.8262 Email rachel.ormbsy@us.forvismazars.com Address 14241 Dallas Parkwayl Suite 1100, International Plaza 3, Dallas, TX 75254 Public Sector Forvis Mazars Reference Sheet (Email must be included) Please list at least five (5) references for which you have performed the same or similar services over the last three years. 1 City of Grapevine, TX Ms. Shellie Johnson Company Name Contact Person 200 South Main Street Grapevine TX 76051 Street Address City State Zip 814.410.3147 srjohnson@grapevinetexas.gov Telephone Email Financial Statement Audit in Accordance with Government Auditing Standards & the Uniform Guidance Type of Audit 2 City of Hurst, TX * Mr. Clayton Fulton Company Name Contact Person 1505 Precinct Lane Road Hurst TX 76054 Street Address City State Zip 817.788.7028 cfulton@hursttx.org Telephone Email Financial Statement Audit in Accordance with Government Auditing Standards & the Uniform Guidance Type of Audit 3 City of Cedar Hill, TX' Mr. Chuck Fox Company Name Contact Person 285 Uptown Boulevard Cedar Hill TX 75104 Street Address City State Zip 972.291.5100 chuck.fox@cedarhilltx.com Telephone Email Financial Statement Audit in Accordance with Government Auditing Standards & the Uniform Guidance Type of Audit 4 Town of Addison, TX* Ms. Amanda Turner Company Name Contact Person 5350 Belt Line Road Dallas TX 75254 Street Address City State Zip 972.450.7064 adturner@addisontx.gov Telephone Email Financial Statement Audit in Accordance with Government Auditing Standards & the Uniform Guidance Type of Audit 5 Town of Little Elm, TX* Ms. Kelly Wilson Company Name Contact Person 100 West Eldorado Parkway Little Elm TX 75068 Street Address City State Zip 214.975.0400 kwilson@littleelm.org Telephone Email Financial Statement Audit in Accordance with Government Auditing Standards & the Uniform Guidance Type of Audit Public Sector Forvis Mazars Reference Sheet Continued* List all Texas Government Agencies that your firm has done business with in the last two years. Forvis Mazars is proud to serve government agencies in Texas, including within the last two years • City of Abilene, TX • City of Arlington, TX • City of Bryan, TX • City of Carrollton, TX • City of Cedar Hill, TX • City of Celina, TX • City of College Station, TX • City of Decatur, TX • City of DeSoto, TX • City of Ennis, TX • City of El Paso, TX • City of Farmers Branch, TX • City of Fate, TX • City of Fort Worth, TX • City of Frisco, TX • City of Grapevine, TX • City of Hurst, TX • City of Kerrville, TX • City of Keene, TX • City of Lancaster, TX • City of Mansfield, TX • City of Mesquite, TX • City of Midland, TX • City of North Richland Hills, TX • City of Roanoke, TX • City of Royse City, TX • City of San Antonio, TX • City of Sherman, TX • City of South Houston, TX • City of Texarkana, TX • City of University Park, TX • Town of Addison, TX • Town of Little Elm, TX Forvis Mazars completed the first year of a five-year engagement for the City of Frisco this past February. The auditors were professional and knowledgeable of GASB standards and financial reporting. Forvis Mazars completed our audit on time with no issues. We truly appreciated the staffs professionalism during the engagement. Frisco has many complex public and private partnerships and agreements that required review and analysis, especially this first year. The audit reports were delivered as scheduled and the City Council and city management were pleased with the firm's performance. Anita Cothran, Previous CFO of the City of Frisco, TX Public Sector Forvis Mazars 3 QUALIFICATION QUESTIONS INFORMATION CONTAINED IN FORVIS MAZARS' RFP RESPONSE, WHICH IT ASSERTS AS CONFIDENTIAL, IS EITHER BUSINESS AND/OR PROPRIETARY TRADE SECRET INFORMATION NOT SUBJECT TO DISCLOSURE AS SET FORTH IN THE STATE OF TEXAS PUBLIC INFORMATION ACT. SUCH CONFIDENTIAL INFORMATION HAS INDEPENDENT ECONOMIC VALUE TO FORVIS MAZARS, IS NOT REASONABLY ASCERTAINABLE BY THIRD PARTIES, AND IS THE SUBJECT OF REASONABLE EFFORTS BY FORVIS MAZARS TO MAINTAIN ITS SECRECY AND/OR CONFIDENTIALITY. SUCH INFORMATION IN THIS PROPOSAL SHALL BE DESIGNATED WITH AN ASTERISK (*). Briefly state your firm's understanding of the services to be performed and make a positive commitment to provide the services specified. Forvis Mazars affirms it is capable of providing auditing services to the City of Anna, ("City") as listed in Part III: Specifications, question one, including the City's request for a Financial Statement Audit in Accordance with Government Auditing Standards and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ("Uniform Guidance") and Assistance Preparing the Annual Comprehensive Financial Report ("ACFR"), if necessary, for the fiscal years ending September 30, 2024, 2025, 2026, 2027, and 2028. A statement of affirmation warranting compliance with the State of Texas laws with respect to foreign (non -state of Texas) corporations. Forvis Mazars affirms our compliance with the State of Texas laws with respect to foreign (non -state of Texas) corporations. A statement of affirmation warranting responsibilities shall not be delegated or subcontracted without prior written permission of the City. Forvis Mazars affirms responsibilities shall not be delegated or subcontracted without prior written permission from the City. A statement why the firm believes itself to be best qualified to perform the engagement and a statement that the response is a firm offer for the period stated. The City is no stranger to the complex challenges that come with serving the public. Significant growth and expansion across the City, constant regulatory updates, and budgetary considerations are just a few of the issues the City has to address as you work to satisfy demand for your services and citizen needs while maintaining transparency and efficiency. Navigating this environment can be difficult without a professional services firm with a demonstrated commitment to the Texas public sector and extensive PID, TIRZ, and Single Audit experience. Forvis Mazars is committed to meeting all of your deadlines, being proactive advisors, and acting as a resource to problem solve when needed. With our extensive public sector experience and resources throughout the state and nation, including local, skilled professionals who are dedicated to providing industry best practices, we have a dedicated team committed to providing the City with an Unmatched Client Experience'. Our acceptance of this engagement is subject to completion of our normal client acceptance procedures. Upon acceptance, the actual terms of our engagement will be documented in a separate letter to be signed by you and us. The information provided in this proposal is intended for informational purposes only and may not be copied, used, or modified, in whole or in part, without Forvis Mazars' prior written approval. Most statistical information in this proposal is as of June 1, 2023, unless otherwise noted. Public Sector Forvis Mazars Unmatched Client Experience When our partners created Forvis Mazars, we set out to build a different professional services firm, one so special that our people, clients, and future clients couldn't help but notice. It takes courage to take a step like we did, but we had the confidence to do so because of our history of and commitment to client service. Our commitment to these values is memorialized in our book - The Forvis Mazars Way in Action. This book is about our passion, 100-year legacy, and aspiration to be special and different from our peers. It is about our commitment to providing an Unmatched Client Experience (or UCX for short), while putting integrity first in all we do. We provide this book to our people and our clients. We ask them to hold us accountable. What does an Unmatched Client Experience look like for the City? It includes professionals who are committed to the following: 11 N M ATC HE D C L I E N T 1 Listen to 2 Be Consult with Purpose EwPERIENCE Understand Responsive to Deliver Value View our UCX book Proven Experience Our firm is committed to delivering an Unmatched Client Experience through exceptional quality and client service. In 2024, Forvis Mazars won ClearlyRated's Best of Accounting Award for Service Excellence. ClearlyRated utilizes a Net Promoter' Score (NPS°) to determine the results. NPS is a simple metric based on a survey question that asks clients how likely they are to recommend the firm to a friend or colleague on a numeric scale of 0 - 10. To better understand how Forvis Mazars' NPS score was calculated visit ClearlyRated's resource for NPS for Accounting firms. Below, we have shared statistics regarding Forvis Mazars' NPS and comparable scores from other leading brands and our industry. 41% 83% 79% 63% 62% 2024 Net Promoter Score Benchmarks* U.S. Forvis Mazars Costco Apple Netflix Accounting Average BESTo1 00 Accounting' CLIENT SATISFACTION 2024 ClearlyRated's 2024 Best of Accounting Award for Service Excellence four years in a row Net Promoter®, NPS®, NPS Prisms, and the NPS-related emoticons are registered trademarks of Bain & Company, Inc., NICE Systems, Inc., and Fred Reichheld. Net Promoter Scores"^ and Net Promoter Systems^^ are service marks of Bain & Company, Inc., NICE Systems, Inc., and Fred Reichheld.'ClearlyRated - NPS®101 for Accounting Firms & Relational FYE 2023 Survey. Public Sector Forvis Mazars The Forvis Mazars Difference Being a top 10 public accounting firm matters, but what sets us apart is our commitment to client service and a forward - thinking mindset focused on innovation. We prioritize investing in new technologies to help clients navigate public sector developments, and we foster a dynamic culture of leadership and professional development. This means the City can work with an industry -focused team driven by our forward vision to help you succeed today while helping the City prepare for the future. Here's what sets us apart: • With a depth of public sector experience, including extensive experience with Tax Increment Reinvestment Zones and Public Improvement Districts, along with significant knowledge of upcoming GASB accounting standards, that could affect the City, your proposed advisors stand ready to serve you. Furthermore, Forvis Mazars serves numerous municipalities across the DFW Metroplex and Texas, which provides us the insight and a strong background to share best practices gained from working with similar municipalities. • In addition, we have extensive experience with both the federal and state Single Audits. According to data compiled by the Office of Management and Budget (OMB) via the Federal Audit Clearinghouse, Forvis Mazars is the third - largest provider of Single Audits among CPA firms, performing approximately 800 annually. • A key aspect of our engagement approach is limiting disruptions to your daily business, and with a smooth transition to Forvis Mazars and a fresh perspective, the City can be confident our professionals stand ready to provide the focused knowledge you seek regarding important areas of your operations, while remaining objective. • Your proposed engagement team has experience with the Government Finance Officers Association's (GFOA) Certificate of Achievement for Excellence in Financial Reporting Program (COA Program) submission and several of your proposed engagement team members, including your proposed lead engagement partner, serves on GFOA's Special Review Committee. • Rachel Ormsby, CPA, Partner, and Josh Findlay, Senior Manager, members of the City's proposed engagement team, are members of the Government Finance Officers Association of Texas (GFOAT) and Forvis Mazars was one of three proud Diamond Sponsors of the recently held GFOAT Spring Conference in Round Rock, Texas. • We can provide the City with educational resources including articles, webinars, and complimentary in -person continuing professional education (CPE) — a minimum of sixteen (16) hours tailored to the City's needs on an annual basis — to help you stay on top of industry developments. • With a commitment to innovation, Forvis Mazars is able to assist governmental entities with the implementation, training, ongoing support, and preparation of the Annual Comprehensive Financial Report (ACFR) through the use of The Reporting Solution (TRS). Through TRS, Forvis Mazars and our clients can connect to a cloud -based online platform to prepare annual financial reports with print -ready financial statements and a word processor that links to a financial database. In addition, changes can be made and updated in real time for all users to see. This platform allows multiple users to work simultaneously within the financial statement document, thereby creating an efficient, prompt, and cost- effective preparation process. Finally, utilization of TRS creates efficiency gains with the overall audit process, including a project management tool to keep track of the overall annual financial report progress and allows for assignments internally and externally, along with key milestones and due dates. • Forvis Mazars proudly encourages and promotes diversity and an inclusive workplace. With innovative strategies for recruiting, as well as an ongoing focus on the development and implementation of internal inclusion programs, we are committed to identifying opportunities that help each individual to thrive. With a forward vision that drives our Unmatched Client Experiences, Forvis Mazars is driven by a commitment to anticipate what's ahead so that our clients are ready to thrive when it arrives. We are committed to delivering excellent client service through knowledge -sharing and a solutions -based approach. Please refer to our Unmatched Client Experience: Proven Experience above. Forvis Mazars' response is a firm offer for 90 days. Public Sector Forvis Mazars 5 Provide detailed information on firm and team experience with other government audits. A Significant Single Audit Experience As mentioned, according to data compiled by the Office of Management and Budget (OMB) via the Federal Audit Clearinghouse, Forvis Mazars is the third -largest provider of Single Audits among CPA firms, performing approximately 800 annually. With many of our nonprofit and public sector clients receiving federal funding, we are familiar with the requirements for allowability of both direct and indirect costs, as well as the ability for the recipient to charge an administrative cost allowance under many federal programs. To help streamline the Single Audit process, we use audit programs and checklists designed specifically for the federal programs we audit. Our firm maintains a database of audit programs tailored to the grants and other federal programs commonly found in governmental entities. Our extensive experience providing compliance testing in accordance with OMB requirements can help us properly perform and submit the City's Single Audit on time. Representative Clients* Forvis Mazars has approximately 625 public sector clients across Texas and Nationwide. Forvis Mazars is proud to work with municipalities across the State of Texas, including: • City of Abilene, Texas • City of Arlington, Texas • City of Bryan, Texas • City of Carrollton, Texas • City of Cedar Hill, Texas • City of Celina, Texas • City of College Station, • City of Roanoke, Texas • City of Royse City, Texas • City of San Antonio, Texas • City of South Houston, Texas • City of Texarkana, Texas Texas • City of University Park, • City of Lancaster, Texas Texas • City of Decatur, Texas • City of Mansfield, Texas City of Ennis, Texas Town of Addison, Texas • • City of Mesquite, Texas Town of Little Elm, Texas • City of Fate, Texas • City of Fort Worth, Texas • City of Frisco, Texas • City of Grapevine, Texas • City of Hurst, Texas • City of Kerrville, Texas • City of Keene, Texas • City of El Paso, Texas • City of Midland, Texas • City of Farmers Branch, • City of North Richland Texas Hills, Texas Forvis Mazars is proud to work with public sector clients nationwide, including, but not limited to: • City of Bentonville, AR • City of Colorado Springs, CO • City of Conway, AR • City of Fayetteville, AR • City of Fort Smith, AR • City of Hot Springs, AR • Consolidated City of Indianapolis — Marion County, IN • City of Jacksonville, AR • City of Kingman, AZ • City of Little Rock, AR • City of Maumelle, AR • City of North Little Rock, AR • City of Phoenix, AZ Respondent shall submit a copy of the report on its most recent external quality control review, with a statement whether that quality control review included a review of specific government engagements. Forvis Mazars is committed to providing quality audit services to our clients, and we submit our work to external reviewers who challenge our approach and findings. The American Institute of CPA's (AICPA) peer review program assists us in confirming our process works and identifying potential areas for improvement that could enhance our audit quality. We regularly participate in these reviews once every three years as required by the AICPA. Our report, in the name of FORVIS, contains a rating of "Pass," which is the best peer review rating available under the current peer review standards. A copy of our most recent AICPA peer review report is included below. This peer review included inspection of FORVIS' engagements performed under Government Auditing Standards. Public Sector Forvis Mazars 7 AICPA Peer Review Letter 69�L National Peer A I C PA Review Committee December 07, 2023 Thomas Watson FORVIS, LLP 910 E Saint Louis St Ste 200 Springfield, MO 65801 Dear Thomas Watson: It is my pleasure to notify you that on December 07, 2023, the National Peer Review Committee accepted the report on the most recent System Review of your firm. The due date for your next review is November 30, 2026. This is the date by which all review documents should be completed and submitted to the administering entity. As you know, the report had a peer review rating of pass. The Committee asked me to convey its congratulations to the firm. Thank you for your cooperation. Sincerely, d1 ( Michael Wagner Chair, National PRC +1.919.402.4502 cc: Candace Wright, Bryan Bodnar Firm Number: 900010002800 Review Number: 603263 220 Leigh Farm Road, Durham, NC 27707-8110 T: f1.919.402.4502 F, +1.919,419.4713 avcpaglobal.corn I cimaglobal.com I aicpa,org I cima.org Public Sector Forvis Mazars 8 FORVIS, LLP (now Forvis Mazars, LLP) Peer Review Report EISNERAMPER Report on the Firm's System of Quality Control November 30, 2023 To the Partners of FORVIS, LLP and the National Peer Review Committee EisnerAmper LLP 8550 United Plaza Blvd. Suite 1001 Baton Rouge, LA 70809 T 225.922.4600 F 225.922.4611 www.eisneramper.com We have reviewed the system of quality control for the accounting and auditing practice of FORMS, LLP (the firm) applicable to engagements not subject to PCAOB permanent inspection, in effect for the year ended May 31, 2023. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants (Standards). A summary of the nature, objectives, scope, limitations of, and the procedures performed in a system review as described in the Standards may be found at www.aicpa.org/prsummary. The summary also includes an explanation of how engagements identified as not performed or reported on in conformity with applicable professional standards, if any, are evaluated by a peer reviewer to determine a peer review rating. Firm's Responsibility The firm is responsible for designing and complying with a system of quality control to provide the firm with reasonable assurance of performing and reporting in conformity with the requirements of applicable professional standards in all material respects. The firm is also responsible for evaluating actions to promptly remediate engagements deemed as not performed or reported on in conformity with the requirements of applicable professional standards, when appropriate, and for remediating weaknesses in its system of quality control, if any. Peer Reviewer's Responsibility Our responsibility is to express an opinion on the design of and compliance with the firm's system of quality control based on our review. Required Selections and Considerations Engagements selected for review included engagements performed under Government Auditing Standards, including compliance audits under the Single Audit Act; audits of employee benefit plans; audits performed under FDICIA, and examinations of service organizations (SOC 1 and SOC 2 engagements). As a part of our peer review, we considered reviews by regulatory entities as communicated by the firm, if applicable, in determining the nature and extent of our procedures. "EisnerAmper" is the brand name under which EisnerAmper LLP and Eisner Advisory Group LLC and its subsidiary entities provide professional services. EisnerAmper LLP and Eisner Advisory Group LLC are independently owned firms that practice in an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. EisnerAmper LLP is a licensed CPA firm that provides attest services, and Eisner Advisory Group LLC and its subsidiary entities provide tax and business consulting services. Eisner Advisory Group LLC and its subsidiary entities are not licensed CPA firms. Public Sector Forvis Mazars Opinion In our opinion, the system of quality control for the accounting and auditing practice of FORVIS, LLP applicable to engagements not subject to PCAOB permanent inspection, in effect for the year ended May 31, 2023, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies) or fail. FORVIS, LLP has received a peer review rating of pass. EISNERAMPER LLP Baton Rouge, Louisiana AIV EisnerAmper LLP Public Sector Forvis Mazars 10 7. Respondent shall also provide information on the results of any federal or state desk reviews or field reviews of its audits during the past three (3) years. In addition, Respondent shall provide information on the circumstances and status of any disciplinary action taken or pending against the Respondent during the past three (3) years with state regulatory bodies or professional organizations. From time to time, selected audit engagements are subject to desk review by federal or other regulators. All such reviews during the past three years have shown our work to be generally satisfactory, and no disciplinary or other administrative proceedings have resulted from those reviews. There have been no disciplinary actions taken against Forvis Mazars by the AICPA or any regulatory or licensing agency in the past three years. There have been no disciplinary actions taken against Forvis Mazars by the AICPA or any regulatory or licensing agency in the past three years. 8. For the Respondent's office that will be assigned responsibility for the audit, list the most significant engagements (maximum - 5) performed in the last five years that are similar to the engagement described in this solicitation. These engagements shall be ranked on the basis of total staff hours. Indicate the scope of work, date, engagement partners, total hours, and the name and telephone number of the principal client contact. We have a track record of helping similar public sector and understand our clients are our best ambassadors. Listening to us helps, but hearing directly from your peers can be a meaningful step in your decision -making process. We encourage you to reach out to the following clients to discuss Forvis Mazars' services and capabilities at your convenience. City of Grapevine, Texas* 200 South Main Street Grapevine, Texas 76051 Ms. Shellie Johnson Internal Audit Director 817.410.3147 srjohnson@grapevinetexas.gov Town of Addison, Texas* 5350 Belt Line Road Dallas, Texas 75254 Ms. Amanda Turner Assistant Director of Finance 972.450.7064 adturner@addisontx.gov City of Hurst, Texas* 1505 Precinct Line Road Hurst, TX 76054 Mr. Clayton Fulton Assistant City Manager 817.788.7028 cfulton@hursttx.gov Town of Little Elm, Texas* 100 West Eldorado Parkway Little Elm, Texas 75068 Ms. Kelly Wilson Director of Finance 214.975.0400 kwilson@littleelm.org City of Cedar Hill, Texas* 285 Uptown Blvd. Cedar Hill, TX 75104 Mr. Chuck Fox Finance Director 972.291.5100 chuck.fox@cedarhilltx.com 9. Provide information on size, resources, and business history of the firm. Include the size of the municipal audit staff Firm Profile Forvis Mazars, LLP is an independent member of Forvis Mazars Global Limited, a leading global professional services network. Ranked among the largest public accounting firms in the United States, the firm's more than 7,000 dedicated team members provide an Unmatched Client Experience® through the delivery of assurance, tax, and consulting services for clients in all 50 states and internationally through the global network. Public Sector Forvis Mazars 11 Firm History Forvis Mazars, LLP was formed in 2022 through the combination of two nearly 100-year-old firms, both committed to providing Unmatched Client Experiences—BKD, established in Kansas City and Joplin, Missouri, in 1923, and DHG, established in Norfolk, Virginia, in 1932. BKD and DHG each brings a distinct legacy of what it means to provide professional services that go above and beyond. The current name, Forvis Mazars, LLP, was created in 2024 when FORVIS and Mazars created a two -firm network. Governmental Audit Staff Size Forvis Mazars has approximately 650 professionals who are dedicated to providing services to clients in the nonprofit, governmental, and higher education industries, including audit services to governmental entities. 10. Respondent shall state the size of the firm, the size of the Respondent's governmental audit staff, the location of the office from which the work on this engagement is to be performed and the number and nature of the professional staff to be employed in this engagement on a full-time basis and the number and nature of the staff to be so employed on a part-time basis. Firm Size Forvis Mazars is a top 10 public accounting firm in the United States. We serve 79 markets across 28 states. Our CPAs, advisors, and dedicated staff serve clients in all 50 states, including clients with international operations. Governmental Audit Staff Size As mentioned, Forvis Mazars has approximately 650 professionals who are dedicated to providing services to clients in the nonprofit, governmental, and higher education industries, including audit services to governmental entities. Location The City's requested services will be provided primarily by our Dallas office. Forvis Mazars 14241 Dallas Parkway, Suite 1100, International Plaza 3 Dallas, TX 75254 Number & Nature of Staff We anticipate providing one partner, one senior manager, one senior associate II, and one to two associates on a full- time basis as well as one partner (concurring reviewer) on a part-time basis to complete the City's audit. Commitment to Serving the Public Sector To reinforce our commitment to the governmental sector, our advisors routinely attend s C PA conferences focused on industry issues and trends. They also receive CPE to stay Governmental Audit informed of industry regulatory updates and other general accounting issues, averaging Quality Center approximately 60 hours of formal training annually. This dedication also extends to involvement on national industry committees, such as GASB and AICPA. Partner Lindsey Oakley, who currently serves in our National Office accounting and auditing department, is the Chair of the Executive Committee of the AICPA Governmental Audit Quality Center. The Executive Committee establishes the general policies of GAQC and oversees its activities. Chris Telli, a partner in our Colorado Springs office, is a member of the GFOA GAAFR Technical Advisory Board. This board reviews content and provides advice and technical suggestions on supplements to Governmental Accounting, Auditing, and Financial Reporting ("Blue Book"). He is also a member of the AICPA State and Local Government Expert Panel, a panel of individuals knowledgeable of the state and local government industry that deliberates and forms consensus on key industry matters. Public Sector Forvis Mazars 12 Amy Shreck, a partner in our Omaha office, is a former GASB practice fellow and currently is a member of the GFOA Accounting, Auditing, and Financial Reporting Committee. This committee assists finance officers apply auditing and accounting standards to create transparency in financial reports and works closely with GASB, AICPA, and other organizations to recommend best practices in government finance operations. Becca Kiser, a manager in our Little Rock office, is currently in her second term as a practice fellow at GASB's headquarters, where she is helping to formulate standards and assisted with technical inquiries. Becca will re -join Forvis Mazars in late 2024 with firsthand experience at GASB to help clients better understand GASB standards and the thought process behind those standards. Kevin Kemp, a partner in our Dallas office, recently completed his final term on the GFOA Special Review Executive Committee. This committee is charged with oversight of the GFOA's Certificate of Achievement for Excellence in Financial Reporting Program. Forvis Mazars advisors also actively serve as participants, exhibitors, speakers, and sponsors in regional and national associations for governmental organizations, including: • Airports Council International — North America (ACI-NA) • American Association of Airport Executives (AAAE) • American Public Power Association (APPA) • Association of Government Accountants (AGA) • Government Finance Officers Association (GFOA) • Government Finance Officers Association of Texas (GFOAT) • National Council of State Housing Agencies (NCSHA) • National League of Cities (NLC) • Texas Municipal League Educational Resources for Texas Governments Our commitment to our Texas public sector clients extends beyond the provision of accounting services —we provide educational programs across the state on an annual basis. These include hosting roundtable discussions, and other sessions for the GFOAT. We also have several professionals who have recently provided presentations on a variety of "hot topics" at the GFOAT Spring and Fall Conferences, including your proposed lead audit partner. Educational Resources for the City on an Annual Basis — Complimentary CPE! We are committed to providing the City with a minimum of 16 complimentary hours of CPE training opportunities on an annual basis. Topics can include, but are not limited to, the following: • GASB Updates • Single Audit Update • Financial Statement Best Practices • Best Practices in Internal Controls over Financial Reporting • Current Issues in Cybersecurity • Combating Fraud in the Public Sector • Fraud in a New Era • Bond Market Update • Economic and Legislative Update 11. If the Respondent is a joint venture or consortium, the qualifications of each firm comprising the joint venture or consortium shall be separately identified and the firm that is to serve as the principal auditor shall be noted, if applicable. Forvis Mazars is not a joint venture or consortium. Public Sector Forvis Mazars 13 12. Respondent shall identify the project team and provide a statement of qualifications for those individuals to include education, professional registrations and areas and years of service in the respective field. 13. Identify the principal supervisory and management staff, including engagement partners, managers, subcontractors, other supervisors and specialists, who would be assigned to the engagement. Indicate whether each such person is registered or licensed to practice as a certified public accountant in Texas. Provide information on the government auditing experience of each person, including information on relevant continuing professional education for the past three (3) years and membership in professional organizations relevant to the performance of this audit. 14. Provide as much information as possible regarding the number, qualifications, experience and training, including relevant continuing professional education, and specific experience related to GFOA Certificate of Achievement for Excellence in Financial Reporting, of the specific staff to be assigned to this engagement. Indicate how the quality of staff over the term of the agreement will be assured. Team Biographies & Experience We take team selection seriously and have the appropriate team of advisors to meet your needs. Previous experience is a primary determinant for assigning professionals to your engagement, and we have assigned individuals who are experienced in working within the public sector to your engagement. As mentioned, all key professionals who would be assigned to your engagement are properly registered/licensed to practice in the state of Texas. Rachel Ormsby, CPA Lead Audit Partner / Engagement Executive 972.702.8262 rachel.ormsby@us.forvismazars.com Engagement Responsibilities • As lead audit partner/engagement executive, Rachel will be responsible for coordinating and overseeing the engagement. She will serve as the point of contact for the City. Professional Experience • 13+ years of experience providing accounting and audit services to governmental entities, including extensive experience with Tax Increment Reinvestment Zones, Public Improvement Districts, Single Audits, and reviewing Annual Comprehensive Financial Reports for submission to GFOA for the COA Program • Supervises the audit team, provides guidance to management and engagement team, communicates audit results to City Council and management, and authorizes the signing and release of audit reports Representative List of Clients Served` • City of Celina, TX • City of Cedar Hill, TX • City of Grapevine, TX • City of Hurst, TX • Town of Addison, TX • Town of Little Elm, TX Public Sector Forvis Mazars 14 Professional & Community Involvement • Member, American Institute of CPAs • Member, Texas Society of CPAs • Member, Government Finance Officers Association Special Review Committee • Associate Member, Government Finance Officers Association and GFOAT • Board Member and Finance and Audit Committee Member, North Texas Commission Presentations & Publications • Internal Control for Small Cities — GFOAT Spring Conference, April 2024 • The Future of the Public Sector Finance Department — GFOAT Fall Conference, October 2023 Awards & Accomplishments • 2018 Rising Star Recipient — Texas Society of CPAs Education & Certifications • Licensed CPA, Texas • B.B.A. degree in accounting, Stephen F. Austin State University, Nacogdoches, Texas • M.P.A. degree, Stephen F. Austin State University, Nacogdoches, Texas Continuing Professional Education • Rachel received approximately 157 hours of CPE training in 2021, 2022, and 2023. Dan Barron, CPA Concurring Reviewer 972.702.8262 dan.barron@us.forvismazars.com Engagement Responsibilities • As concurring reviewer, Dan will be responsible for reviewing audit documentation, including the significant accounting, auditing, financial reporting, including Tax Increment Reinvestment Zones, Public Improvement District, Single Audit matters, and reviewing the Annual Comprehensive Financial Report for submission to GFOA for the COA Program Professional Experience • Member of Public Sector Practice with 26+ years of experience providing technical accounting, consulting, and audit services to a variety of government, nonprofit, and higher education clients • Detailed understanding of the requirements associated with Single Audits and oversees the delivery of efficient and effective audits and assisting clients with financial reporting issues • Served as a Government Finance Officers Association (GFOA) Special Review Committee member for the Certificate of Achievement for Excellence in Financial Reporting Representative List of Clients Served` • City of Arlington, TX • City of Carrollton, TX • City of Fort Worth, TX Public Sector Forvis Mazars 15 • City of Frisco, TX • City of Mansfield, TX Professional & Community Involvement • Member, Government Finance Officers Association of Texas (GFOAT) • Member, AICPA • Member, Texas Society of CPAs (TXCPA) Education & Certifications • Licensed CPA, Texas • B.B.A. degree in accounting, University of Texas, Austin Continuing Professional Education • Dan received approximately 156 hours of CPE training in 2021, 2022, and 2023. Josh Findlay, CPA I'A00 Audit Senior Manager 972.702.8262 josh.findlay@us.forvismazars.com d Engagement Responsibilities • As audit senior manager, Josh will be responsible for overseeing the client engagement process, including the supervision and training of the audit team, review of audit workpapers, and communication with client and audit partner. Professional Experience • 8+ years of experience providing audit and consulting services to governmental entities, including extensive experience with Tax Increment Reinvestment Zones, Public Improvement Districts, and Single Audits • Assists clients with preparing financial statements and reports to meet financial reporting and other regulatory disclosure requirements, including reviewing the Annual Comprehensive Financial Report for submission to GFOA for the COA Program • Advises clients on future accounting pronouncements and assists with new standard implementation Representative List of Clients Served* • City of Celina, TX • City of Fort Worth, TX • City of Grapevine, TX • City of Hurst, TX • Town of Little Elm, TX Professional & Community Involvement • Member, American Institute of CPAs • Member, Texas Society of CPAs • Associate Member, Government Finance Officers Association of Texas Public Sector Forvis Mazars 16 Presentations & Publications • Current Trends in Cybersecurity and Audit Considerations — ALGA Conference, November 2021 • Financial Statement Best Practices and GASB Update — Annual Public Sector Seminar, August 2021 Awards & Accomplishments • Certified Implementor —The Reporting Solution Education & Certifications • Licensed CPA, Texas • B.S. degree in accounting and finance, University of Arkansas, Fayetteville Continuing Professional Education • Josh received approximately 151 hours of CPE training in 2021, 2022, and 2023. Meagan Holyfield, CPA Audit Senior Associate II 972.702.8262 meagan.holyfield@us.forvismazars.com Engagement Responsibilities • As the audit in -charge, Meagan will be responsible for overseeing the daily operations of the audit, including the supervision and training of the audit team, review of audit workpapers, and communication between the client and audit senior manager and partner Professional Experience • 3+ years of experience providing audit services to public sector entities across Texas, including experience with Tax Increment Reinvestment Zones, Public Improvement Districts, and Single Audits • Assisted several state and local governments on new standard implementation Representative List of Clients Served • City of Cedar Hill, TX • City of Frisco, TX • City of Mansfield, TX • City of Mesquite, TX Professional & Community Involvement • Member, American Institute of CPAs • Member, Texas Society of CPAs Education & Certifications • Licensed CPA, Texas • B.B.A. degree, Stephen F. Austin State University, Nacogdoches, Texas Continuing Professional Education • Meagan received approximately 232 hours of CPE training in 2021, 2022, and 2023. Public Sector Forvis Mazars 17 Additional Resource Lauren D. Stamey, CPA Director Professional Experience • Over nine years of experience providing audit and consulting services to governmental and nonprofit organizations, including Single Audits • Currently serves in special part-time rotation where she provides technical support and training to Forvis Mazars auditors, implements quality control policies and procedures for new professional standards, and assists with internal office inspections across the firm • Assists clients with preparing financial statements and reports to meet financial reporting and other regulatory disclosure requirements • Researches technical accounting issues, advises clients on future accounting pronouncements and assists with new standard implementation Representative List of Clients Served` • City of Carrollton, TX • City of Decatur, TX • City of Frisco, TX • City of Mesquite, TX • City of Midland, TX Professional & Community Involvement • Member, American Institute of CPAs • Member, Texas Society of CPAs • Associate Member, Government Finance Officers Association of Texas • Member, Government Finance Officers Association Special Review Committee • Local Office Volunteer Coordinator, Junior Achievement of Dallas Education & Certifications • Licensed CPA, Texas • B.S. degree in accounting, Northwestern State University, Natchitoches, Louisiana • M.Acc. degree, University of Arkansas, Fayetteville Continuing Professional Education All Forvis Mazars client -facing professionals, including consultant, CPAs, and non -CPAs, are required to complete a specific number of hours of continuing professional education. These hours can be obtained through firm programs, AICPA and state association meetings, sponsored programs, programs presented by other registered sponsors, and self -study programs to satisfy both the annual in -firm 40-hour requirements and the triennial in -firm 120-hour requirement. In addition, all licensed CPAs are responsible for compliance with all continuing education requirements of the state board in which they are licensed. Public Sector Forvis Mazars 18 For auditors involved with audits performed under Government Auditing Standards, this education includes the hours required to comply with Government Auditing Standards Yellow Book guidance. All individuals, including specialists involved in performing fieldwork on Government Auditing Standards audits, are required to obtain at least 24 hours of CPE during a two-year period in subjects directly related to governmental auditing or the governmental environment. In addition, engagement team members responsible for planning, directing, or reporting on Government Auditing Standards audits are required to complete a minimum of 56 hours of CPE every two years that directly enhances their professional proficiency to perform audits. Recognized Learning & Development Keeping up with the latest industry developments and a rapidly changing regulatory environment requires significant time and resource investments. At Forvis Mazars, we make those investments so you can depend on our professionals for technical knowledge and strategic guidance. In fact, Forvis Mazars has been repeatedly recognized for the outstanding learning and development programs we've designed for our professionals. Training magazine ranked Forvis Mazars as a winner in the 2023 Training APEX Awards (formerly the Training Top 100), marking our tenth consecutive year for earning this premier distinction among other elite organizations from across the world. In addition, 2023 WINNER Forvis Mazars has been a recipient of the LearningElite award from Chief Learning Officer magazine for the past seven years, earning Gold or Silver recognition since 2018. 15. Engagement partners, managers, other supervisory staff, and specialists may be changed if those personnel leave the firm, are promoted, or are assigned to another office. These personnel may also be changed for other reasons with the express prior written permission of the city. However, in either case, the city retains the right to approve or reject replacements. Please acknowledge. In the event we are required to make a change to any key personnel assigned to your engagement, we will discuss this with you to explain the circumstances and proposed change. Your lead engagement partner, Rachel Ormsby, will be coordinating personnel changes. We generally do not remove key personnel from an audit once it has begun, but occasionally employee turnover or other events beyond our control require such a change. If a personnel change is required, we are confident we can provide a qualified replacement to complete your audit with limited interruption. We understand engagement team members, consultants and firm specialists mentioned in our response to this RFP can only be changed with the prior express written permission of the City, which retains the right to approve or reject replacements. 16. Other audit personnel may be changed at the discretion of the Respondent if replacements have substantially the same or better qualifications or experience. Please acknowledge. As noted above, we generally do not remove key personnel from an audit once it has begun, but occasionally employee turnover or other events beyond our control require such a change. If a personnel change is required, we are confident we can provide a qualified replacement to complete your audit with limited interruption. We acknowledge any changes in personnel must be made with professionals who have substantially the same or better qualifications or experience. 17. Methodology — Respondent shall define the method and approach to be used. The Response shall set forth a work plan, including an explanation of the audit methodology to be followed, to perform the services. In developing the work plan, reference shall be made to such sources of information as city budget and related materials, organizational charts, manuals and programs, and financial and other management information systems. Financial Statement Audit in Accordance with Government Auditing Standards & the Uniform Guidance Auditing standards set the technical requirements for our process, culminating with the expression of our opinion on the presentation of your financial statements. Our audit will be performed in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Public Sector Forvis Mazars 19 The Forvis Mazars Audit Experience While auditor selection should start with evaluating technical competence, it also should extend to your expectations for a service experience. Your audit experience includes how your engagement is managed, how you and your team are treated, the quality and timeliness of communication you receive, and your confidence in the results and guidance you receive. Forvis Mazars' philosophy emphasizes independence, integrity, and quality, and we have a strong commitment to providing high quality service, through a knowledgeable engagement team. Onboarding & Project Management Your Forvis Mazars audit experience starts as soon as you select us. Our priorities include building rapport with your team, developing a deeper understanding of your operations, and coordinating with you on the design and expectations of our service relationship. These efforts are part of our smooth transition approach. The proposal process has provided us with the basics of your organization but learning more will help us serve you better. If not already completed, we will finish the details of client acceptance to confirm what we have learned and verify confidential information not already obtained, such as litigation history or other sensitive matters. We will schedule a day to visit the City and get to know you and your staff and discuss key transactions, upcoming GASB standards and more, along with defining the key milestone dates to meet the City's required deadlines. Topics that could be covered include: • Financial accounting and internal controls review • FY2024 significant events and transactions • GASB updates • Single Audit under the Uniform Guidance • Prepared by Client List of items needed to complete the City's audit • Financial reporting deliverables and key milestone dates Once we have established our overall process and communication plans with you, the detailed work can begin. Key elements of that work include: Risk Assessment We will identify and assess risks of material misstatement in your financial statements, including those from potential fraud. Our work is supported by building a strong understanding of your business environment through documents you provide and by gathering information through interviews and tests for significant transaction cycles. Assessing IT Risks For clients with complex systems, our risk assessment also includes a more focused evaluation of your IT systems. Entities with greater IT risk often manage high -volume, automated transactions or otherwise rely heavily on how systems create and manage data that affects financial statement amounts and disclosures. In your environment, obtaining a strong understanding of your systems is important, and our feedback may help you evaluate your own risks. In addition to using our traditional auditors, we may engage professionals from our Risk Consulting practice to assist in that evaluation. These individuals can offer focused experience with specific systems or with overall IT matters such as logical security, change management, computer operations, and other areas where risk and fraud relevant to financial reporting can occur. Audit Design Based on risks identified, we will design an audit approach specific to your organization. This tailoring takes into consideration the uniqueness of your operations, the design of internal controls you have implemented, and the nature of financial statement amounts and disclosures. We consider whether matters are truly important (materiality), as well as obtain input about concerns from management/city council to design the tests we will perform. Gathering Evidence Once the plan is complete, we will execute the audit through a combination of on- and off -site work performed in accordance with the agreed -upon timeline. Public Sector Forvis Mazars 20 Reviewing the Work Critical to our process is a review of the team's work by our engagement executive, as well as a quality review by another executive who is independent from the detailed work. The quality review is designed to improve our deliverable by providing a fresh perspective and reinforcing quality. Sharing Our Results We base our audit opinion on the evidence gathered and then communicate our findings. Professional standards drive the content of our opinion and the required communication about any deficiencies and other items we may identify during the audit. Beyond these requirements, we share results formally through our letters and presentations to management/city council, as well as opportunities for improvement through conversations during the audit process. Compliance Audit in Accordance with the Uniform Guidance Forvis Mazars performs hundreds of Single Audits annually, focusing on two objectives: first, an audit of your financial statements and reporting on the Schedule of Expenditures of Federal Awards (SEFA) in accordance with Government Auditing Standards, and second, a compliance audit for federal awards expended during the fiscal year in accordance with the Uniform Guidance. Many of our nonprofit and governmental clients receive federal funding. Our extensive experience with compliance testing in accordance with OMB requirements can help provide the City with a Single Audit performed properly and submitted on time. Our Approach During our audit procedures of federal award programs, we do not simply look for findings to report. We look for opportunities to advise you of more efficient ways to comply with federal regulations to reduce the risks of sanctions or reduced funding. Forvis Mazars has developed contacts at federal agencies and has been able to work cooperatively with these agencies to help clients resolve or avoid issues. Entities subject to the Uniform Guidance and Government Auditing Standards will benefit from Forvis Mazars' specially designed audit programs, checklists, and database of federal audit programs. Identification and testing of your federal programs will be performed primarily during interim fieldwork, which will typically be performed before your fiscal year-end. We have found this to be the most efficient manner in which to perform our audit services when the additional Uniform Guidance requirements are present. Training Requirements for Single Auditors The City can have confidence in Forvis Mazars auditors' experience in testing federal funding subject to the Uniform Guidance. Our audit professionals are required to receive at least 120 hours of CPE every three years and, for auditors involved with audits performed under Government Auditing Standards, this education includes the hours required to comply with Government Auditing Standards Yellow Book guidance. Staff members attend a series of core audit and accounting courses over the first four years of their careers. Staff subsequently receive additional training on accounting and auditing for the nonprofit and governmental environment. Public Improvement Districts As part of our audit approach related to the City's Public Improvement Districts, we will: • Obtain copies of resolutions adopted by City Council for the creation and formation of the Public Improvement Districts within the City • Obtain copies of all official statements, private placement offerings, and reimbursement agreements associated with each Public Improvement District • Obtain copies of the annual service and assessment plans for each Public Improvement District • Obtain an understanding of the internal controls in place related to cash receipts, cash disbursements, and investing/financing for the Public Improvement Districts within the City Public Sector Forvis Mazars 21 • Send confirmations and/or obtain all restricted cash and cash equivalent statement balances at year-end for each Public Improvement District • Perform substantive testing on current year construction in progress/capital asset additions and disposals/transfers for each Public Improvement District, where applicable • Perform substantive testing on accounts payable and accrued liabilities balances at year-end for each public improvement district, including performing a search for unrecorded liabilities, where applicable • Send confirmations and/or obtain all long-term debt statement balances at year-end for each Public Improvement District • Perform substantive testing and analysis on various components of net position (net investment in capital assets, restricted, and unrestricted) for each Public Improvement District • Perform substantive testing on annual assessment revenues, operating expenses, and non -operating revenues and expenses, including any developer contributions Broad Audit Risk Considerations Some risk considerations apply across nearly all of our audits. We pay particular attention to the following items: Significant Accounting Estimates Nearly all financial statements have significant estimates in amounts and disclosures, even when not readily apparent. Estimates may include amounts ultimately collectible from third parties, expected losses or costs occurring at a specific amount and time, etc. We will gather information supporting management's estimates and challenge key assumptions used to develop these amounts. We also will test estimates on available data and historical trends and document our conclusions on the reasonableness of recorded amounts. Risk of Management Override of Controls When considering fraud, auditing standards require evaluating the risk that management could override existing controls. We will perform interviews of selected individuals, apply an element of unpredictability in our testing, and brainstorm as a team to evaluate risks and possible actions based on our observations. We also will perform journal entry testing, review estimates for bias and significant changes, and consider the business rationale for significant unusual transactions. Procedures & Risks Specific to the Public Sector Audit procedures can vary, but they often include traditional observation, sampling, and testing combined with more advanced deployment of technology for trend analysis, summarization of documents and assessment of large data sets. Our work with hundreds of clients in the public sector means our advisors are very familiar with entities similar to the City. While no two audits are the same, certain activities are common to governmental entities. Specific risk areas for the City are likely to include: Investments This is a significant audit area due to the risks associated with the proper and timely valuation of investments. We employ a variety of audit procedures in this area, including the use of third -party confirmations, obtaining an understanding of management's assessment of fair values, fair market value testing to published sources and obtaining SOC 1 reports. In addition, we evaluate the disclosure requirements and the adequacy of completeness and accuracy of the disclosures. Public Sector Forvis Mazars 22 Accounts Receivable & Deferred Inflows of Resources & Unearned Revenue These areas often are a significant risk due to the subjective nature of the City's estimate for the allowance for doubtful accounts and the proper recognition of revenue for funds that report using the modified accrual basis of accounting and the current financial resources measurement focus that is consistent with the City's policy. We will test the cutoff of various revenue sources, such as taxes, government grants and customer utility accounts, and review the revenue journal both before and after year end. We may confirm significant accounts receivable, as well as a sample of others to test both existence and proper classification, if considered necessary. In addition, we will test deferred inflows of resources by reviewing subsequent collections and perform various analytical procedures to test both completeness and proper classification of the balances, consistent with the City's policy of recognizing revenue on the modified accrual basis of accounting. Capital and Lease Assets We will audit the capital asset rollforward activity of each opinion unit, focusing on significant additions and disposals during the year. Current -year additions will be tested to appropriate supporting documentation. A review of repair and maintenance accounts will be performed to help identify whether material additions have been capitalized. New lease agreements will be reviewed to identify whether they have been accounted for properly. Depreciation expense also will be tested for reasonableness, and certain analytical procedures will be performed on the capital outlay line items for governmental funds associated with the conversion to government -wide reporting. Long -Term Debt We review debt documents to help gain an understanding of the flow of funds prescribed for any pledged revenues and significant debt covenants. We review the covenants and obtain evidence through inquiry and other means, including the recalculation of any financial covenants, to support the conclusion that all covenants have been met and all debt service payments have been made on time. We also will confirm the annual payment activity and ending balances of certain bonds and notes payable with trustees. In the case of any refunded debt in the year being audited, we will recalculate the accounting gain or loss by reviewing trustee statements and bond documents to test for proper classification and footnote disclosures. We also will inquire about your policy on reviewing each bond and note for applicable IRS arbitrage requirements, prepare a list of bonds and notes subject to IRS arbitrage requirements and the most recent arbitrage calculation prepared for each bond and challenge the calculation performed to test for completeness and obligations of the City. Net Position/Fund Balances Procedures we perform in this area include vouching (or cross-indexing to work performed in other areas) of significant increases and decreases to net position, recalculation of net investment in capital assets for enterprise funds and government -wide statements, review of documentation supporting the establishment and classifications of new accounts and testing of various nonspendable, restricted, committed and assigned fund balance accounts based on supporting documentation of donor and grantor agreements, enabling legislation, formal actions of city council, such as ordinances and resolutions and other formal policies. Revenue Recognition Professional standards include a rebuttable presumption that for each audit, there is a risk of material misstatement due to fraud relating to improper revenue recognition. Our approach is to gain an understanding of the revenue recognition criteria and policies and then perform a variety of inquiry, analytical, and substantive audit procedures to confirm our understanding. Uniform Guidance Testing We will discuss with management and review the preliminary SEFA as of an interim date to identify the likely major programs for testing. We will perform the majority of our testing prior to year-end and will share our results with you prior to final fieldwork. During final fieldwork, we will assess whether there are any additional major programs that would require testing and conclude our compliance and internal control procedures related to OMB's Uniform Guidance expenditures in agreement with the conclusion of the audit of the financial statements. Public Sector Forvis Mazars 23 Utility Receivables & Unbilled Revenues We will use several methods to audit your receivables and the estimate of unbilled revenues, including using look -back reports, reviewing historical collection methods, and assessing of the aging and payor mix of your accounts receivable detail. We will analytically review key ratios such as days in accounts receivable and charge -off rates compared to industry averages and prior year results to help us reach our audit conclusions. We will work with your team before year end on the allowance to see that we understand your methodologies and conclusions. Finally, we use data analysis software to test subsequent billings and receipts and the accuracy of revenue cutoff to help validate the year-end accounts receivable balance and any unbilled revenue amounts. Pensions & Other Postemployment Benefit Liabilities Due to the subjective nature of the estimation processes associated with determining the estimated pension and other postemployment benefit (OPEB) liabilities, we will obtain and test the specific actuarial calculations for the pensions and OPEB liabilities. First, we will evaluate the professional qualifications and reputation of the actuary. We will read the actuarial reports to obtain an understanding of the methods and assumptions employed. Select testing of the underlying data used in the calculation will be performed. We will evaluate the valuation, cost, and amortization methods for consistency. The other significant underlying assumptions such as discount rates, rates of return and medical cost trends will be compared with independent external studies of assumptions by such noted organizations as Milliman Medical Index, SEI Pension Accounting Research Series and the Towers Watson annual healthcare trend survey. IT We will use IT audit professionals and employ audit procedures to test whether the controls within your IT environment are sufficient to allow us to rely on the information generated by your IT platform. These tests will include identification of critical internal controls, detailed walkthroughs of transactions, testing the functionality of the key IT controls identified and review of change management protocols, access controls, and overall IT security. Lease and Subscription -Based Information Technology Arrangements We will audit the rollforward activity of leases and subscription -based information technology arrangements of each opinion unit, focusing on significant additions and disposals during the year. We will obtain contracts and related documentation for current -year additions to test management's calculations of lease and subscription -based information technology arrangement liabilities and lease receivables. We will audit management's estimates used in the calculations, including evaluation of the contract term and discount rates. We will obtain contract modifications to evaluate the accounting treatment. Knowledge of GASB Requirements Wherever the City may be in the process of adopting GASB standards relevant to you, our professionals have the experience to help. Your proposed engagement team includes professionals who routinely serve similar clients subject to GASB standards. We can help the City with implementation of the following: • GASB Statement No. 100, Error Corrections — Effective for years beginning after June 15, 2023 • GASB Statement No. 101, Compensated Absences - Effective for years beginning after December 15, 2023 • GASB Statement No. 102, Certain Risk Disclosures - Effective for years beginning after June 15, 2024 • GASB Statement No. 103, Financial Reporting Model Improvements - Effective for years beginning after June 15, 2025 We want to help you evaluate the potential effects of these pronouncements well in advance, so you have adequate time to prepare for and apply them. We commit to a continued dialogue with you on significant pronouncements, both prior to and during the implementation process. Public Sector Forvis Mazars 24 Assistance Preparing the ACFR Access to The Reporting Solution — A Streamlined Process The Reporting Solution (TRS), a software as a service ("SasS") platform that streamlines the preparation of financial reports, including the ACFR and Annual Financial Report ("AFR"), through collaboration and efficient reporting processes. We have worked with hundreds of public sector clients across the country to streamline the preparation of financial reports. Forvis Mazars has been a certified implementer of TRS since 2020. With this acquisition, Forvis Mazars is able to assist governmental entities with the implementation, training, ongoing support, and preparation of the ACFR through the use of TRS (if requested). The software benefits the City as you work to issue an ACFR and continue your successful history of receiving an award through the Government Finance Officers Association's ("GFOA") Certificate of Achievement for Excellence in Financial Reporting Program ("COA Program"). Through TRS, Forvis Mazars and our clients can connect to a cloud -based online platform to prepare the report with print -ready financial statements and a word processor that links to a financial database. In addition, changes can be made and updated in real time for all users to see. This platform allows multiple users to work simultaneously within the financial statement document, thereby creating an efficient, prompt, and cost-effective preparation process. Advantages of Utilizing The Reporting Solution Uses purpose-built software for creating financial statements rather than excel spreadsheets 8-0 Increases collaboration between the City and audit engagement team since multiple users Q can work on the report at once ODesigned to streamline financial reporting, thereby gaining efficiencies and achieving financial reporting deadlines Streamlines production of the AFR by linking the financial statements to other parts of the AFR (MD&A, notes, statistical tables, etc.) along with updates made in real time for all users to see Access to a local support team who is knowledgeable of The Reporting Solution and has worked on hundreds of AFRs. Creates efficiency gains with the overall audit process, including a project management tool to keep track of report progress and allows for assignments and due dates Public Sector Forvis Mazars 25 Review of Your ACFR by Knowledgeable Advisors — Trusted Insights We understand the City intends to issue an ACFR and apply for GFOA's COA Program. Forvis Mazars can help you through this process by reviewing your Annual Comprehensive Financial Report. This review will include the evaluation of your report using our independently prepared checklists designed to aid in financial reporting and disclosure accuracy and completeness. Firmwide, we have numerous clients that participate in this program and several team members who serve on the GFOA's Special Review Committee, including your proposed lead audit engagement Partner. We will work with you to resolve identified discrepancies and to reduce exceptions when your reports are returned. Respondents shall provide the following information on their audit approach: a) Proposed segmentation of the engagement b) Level of staff and number of hours to be assigned to each proposed segment of the engagement Risk assessment procedures, including meetings with officials and staff, preliminary analytics, review 25 All Professionals minutes, and design of audit procedures based on assessed risks Obtain financial policies and procedures, bond documents, leases and grants, and other items for 10 Senior Associate II & Associate our permanent file Prepare ACFR within The Reporting Solution or Partner, Senior Manager & Senior review ACFR and provide suggested feedback/edits 60 Associate II prior to issuance Supervision, review, and technical assistance 50 Partner & Senior Manager Reporting — Report to governance and management 5 Partner &Senior Manager advisory comments TOTAL 400 Public Sector Forvis Mazars 26 c) Sample size and the extent to which statistical sampling is to be used in the engagement Although it is not possible to set absolute rules for identifying sample sizes, we apply our professional judgment in identifying the appropriate sample size. The objective is to test the population to obtain reasonable confidence that the test objectives have been met. Sample sizes are controlled by the following considerations: • Tolerable error (precision) — as the expected monetary conclusion becomes more critical, sample size should increase to tighten the range of the extrapolated estimate • Significance of the account to the financial statements — as the significance increases, sample size should increase • Assessment of internal control risk — as assessed risk is reduced, sample size for substantive tests should decrease • Extent of other substantive audit procedures related to same audit objective (tests of detail, as well as analytical review) — as the extent of other procedures increase, sample size should decrease • Frequency and magnitude of expected errors — as the frequency and magnitude of expected errors increase, sample size should increase • The size of the population to be sampled and whether a sample is appropriate We anticipate using certain data extraction tools in selecting and testing samples or complete populations, where appropriate. These effective tools allow us to efficiently test larger amounts of data. d) Extent of use of computer audit tools in the engagement Enhancing Our Services with Technology People and their judgement and skills make the biggest difference in our services, but when our teams have access to and leverage technology effectively, we can enhance our delivery results. Ultimately, we work to deploy the right solutions that fit the needs of each client, but that requires a deep bench of technology solutions. Our audit, tax, and consulting teams each have innovation leadership and significant project teams dedicated to advancing our capabilities in these areas. The following are some of those technologies that may impact your services along with discussion demonstrating how Forvis Mazars is a leader in these areas. Getting & Using Data A significant challenge for some clients can be providing the reporting and data required for our services. Solutions we use include: Providing a proprietary online client portal, Engage, as a collaboration site for sharing requests and exchanging documents • Using market -leading ingestion software to directly connect with certain general ledger packages to obtain required transaction detail with limited client effort and reduced additional requests Efficient Analysis While still in its infancy, technologies that leverage artificial intelligence (Al) that does not expose client data to third parties along with other tools assist us in efficiently analyzing increasing volumes of data. Our efforts with data analytics, include: • Training data champions who use market -leading quantitative data analytics tools to analyze and identify anomalies or unexpected results • Using language processing and machine learning to analyze written documents, such as leases, contracts, acquisition contracts, and debt agreements Public Sector Forvis Mazars 27 Workflows & the Cloud Many firms rely on outdated software or manual approaches to executing their work, while Forvis Mazars is building or buying new tools to speed our efforts and better manage our delivery to clients. Our approaches include: • Using market leading tools and building our own proprietary methodology to deliver a better client experience through cloud -based questionnaires, integrated risk assessment, and response workflows that better enable us to execute our engagements and deliver results to our clients • Increasing automation and reducing redundant tasks through robotic process automation (RPA) and application programming interfaces (API) New Technology Enhancements Forvis Mazars is evaluating and implementing new technologies through a managed change leadership approach that enhances our success rate and reduces disruption to our teams and clients. The following are just a few of the projects currently in process: • Evaluating new scheduling technologies to better align resources with specific technical needs. • Implementing new technologies, such as an inventory observation application on mobile devices to improve our field experience for clients and auditors • Redesigning our audit methodology to take advantage of logic driven optimizations that enhance the audit experience • Deepening our deployment of data tools like MindBridge, Teammate Analytics, DataSnipper, KIRA, and other market tools that are embracing new methodologies and embedding machine learning experiences • Strengthening research tools, including our redesigned internal manual, to support teams in a more current technology platform • Enhancing workflows like our consultation, acceptance, and contracting tools to manage approval of key business decisions more efficiently e) Type and extent of analytical procedures to be used in the engagement Analytical procedures involve auditing a material assertion or account balance by investigating its relationship to an expectation such as other accounts, historical trends, or other related measures. Forvis Mazars recognizes stronger analytical procedures can help reduce or eliminate other substantive procedures that are usually more time consuming. We would typically consider: • Ratio analysis — comparing relationships among account balances, ratios, nonfinancial data, budgets, or industry averages • Reasonableness tests — using financial and/or nonfinancial data to develop an expectation of an account balance Successfully using analytical procedures requires auditors to ask the questions: • What is the risk of material misstatement • How would we find those misstatements • Have I gathered enough audit evidence When analytical procedures provide sufficient evidence, other substantive audit procedures should not be necessary. If analytical procedures are not sufficient, some combination of analytical and substantive procedures is likely to be the preferred approach. Public Sector Forvis Mazars 28 f) Approach to be taken to gain and document an understanding of the city's internal control structure Understanding your operations and the design of your controls helps create an effective and efficient audit process. Our first objective is to identify those resources that might advance our understanding without extra effort on your part. If you have documentation of your organizational structure, control environment (including technology), and the controls you have in place, along with any testing of those controls, we can often just read and supplement that information as needed. Even when clients have effective controls, their documentation is often limited, so additional effort may be required. When starting with limited documentation, we will: • Perform a risk assessment using your financial statements to identify the relevant areas for documenting our understanding and related testing; while we want to understand your operations, it isn't necessary for us to document every control, particularly when a control is not related to a significant audit area • Ask you to complete industry -specific questionnaires that summarize your control structure; you might complete these forms directly or we may interview you to guide the process, or some combination of both; this process includes understanding your information system and related controls • Identify who performs or can perform control activities; we can use industry -based assignment of duties forms to capture those assignments • Assess and/or identify key controls you have in place for significant areas of risk we will look for gaps in your design and potential overlapping assignments of duties that could or should be segregated • Perform limited tests of design effectiveness of control activities; these tests will help us evaluate whether our documentation matches the activities occurring • Consider extended tests of controls; in some cases, your information may be so complex or voluminous that extended control testing is needed to rely on your control and reduce other substantive testing in our audit • Summarize recommendations for your consideration; for minor deficiencies or suggestions, we may discuss changes during our audit; for others, including significant deficiencies or material weaknesses, we will prepare written recommendations for your consideration In periods following our first audit, the majority of our understanding and documentation will be complete; going forward, we focus on changes that have occurred and continue performing tests of design effectiveness or expanded testing to evaluate whether control design has remained the same. g) Approach to be taken in determining laws and regulations that will be subject to audit test work Identification of applicable laws and regulations will begin with an inquiry of the City as to your understanding of applicable laws and regulations. In addition, our reviews of various documents, indentures, agreements, etc., will be designed to encompass known laws and regulations within the scope of the audit. We are experienced in auditing financial statements in the state of Texas and are familiar with the laws and regulatory environment in which you operate. h) Approach to be taken in drawing audit samples for purposes of tests of compliance The sampling approach anticipated to be used in connection with the various areas of the audit is judgmental in nature. The size and nature of the population being tested, along with the assessed risk of the associated financial statement line item affected, will determine the size and approach for selecting a sample. Sample sizes will be sufficient to meet requirements of the various state and federal laws and regulations. We anticipate using data extraction tools in certain situations in selecting and testing samples or complete populations, where appropriate. Public Sector Forvis Mazars 29 i) Approach and frequency to be taken regarding regular communications with the Chief Financial Officer regarding the engagement status. Oversight of the audit function is an audit committee/board responsibility that cannot be delegated. Regular communication between the committee and internal auditors is critical to the success of the audit and the operational and internal control improvements that may result. Accordingly, your audit committee/board will have an opportunity each quarter (or as requested) to review with us: • Findings of recently completed audit procedures • Procedures planned for upcoming audits • Progress of or status of prior audit report issues • Review of draft audited financial statements and other required communication Open Communication and Proactive Planning Throughout the Year We consider ourselves an important resource for management to draw upon for assistance in the City's operations. Our clients tell us that our responsiveness, competence, and accessibility have been key components to productive professional working relationships. We aim to be a trusted advisor, maintaining a collaborative working relationship with you throughout the year and keeping you updated on emerging audit and other consulting matters that may impact your operations. We work with our clients to tackle technical issues in real time and well ahead of fieldwork commencement to avoid unnecessary stress and additional time pressure during the audit. Efficient & Effective Service Delivery As mentioned, the City deserves to work with a firm that understands time is money. Performing your professional services according to your timeline and providing timely reports is essential to your operations and among the expectations you have of your professional services firm. When key items are delivered, confidence is established in the technical ability and professionalism of your engagement team. Forvis Mazars sets expectations for our professionals to respond promptly to your questions and complete work efficiently. We have never missed a deadline for the City. j) Identify and describe any anticipated potential audit problems, the firm's approach to resolving these problems and any special assistance that will be requested from the city. While we do not anticipate significant audit problems, we understand the importance of good channels of communication with key engagement team members to facilitate the discussion of issues that may arise. Once we begin final fieldwork, we would ask for management's participation in weekly progress meetings that would facilitate such communication and allow for timely identification and response to problems that may be encountered. 18 How many years has your organization been in business in its current capacity? See question 19. 19. How many years has your organization been in business under its present name? Under what other or former name(s) has your organization operated? Forvis Mazars, LLP was formed in 2022 through the combination of two nearly 100-year-old firms, both committed to providing Unmatched Client Experiences—BKD, established in Kansas City and Joplin, Missouri, in 1923, and DHG, established in Norfolk, Virginia, in 1932. BKD and DHG each brings a distinct legacy of what it means to provide professional services that go above and beyond. The current name, Forvis Mazars, LLP, was created in 2024 when FORVIS and Mazars created a two -firm network. 20. If your organization is a corporation, please provide date of incorporation, state of incorporation and list all officers of the corporation. Not applicable. Public Sector Forvis Mazars 30 21 22 23 24 25 26 If your organization is a partnership, answer the following: date of organization, type of partnership (if applicable), and names of managing partner(s). As previously mentioned, Forvis Mazars, LLP, was created in 2024 when FORVIS and Mazars created a two -firm network. Forvis Mazars, LLP was formed in 2022 through the combination of two nearly 100-year-old firms, both committed to providing Unmatched Client Experiences—BKD, established in Kansas City and Joplin, Missouri, in 1923, and DHG, established in Norfolk, Virginia, in 1932. Forvis Mazars, LLP (Forvis Mazars) is a Delaware limited liability partnership and an independent member of Forvis Mazars Global Limited, a leading global professional services network. As such, more than 600 partners and principals throughout Forvis Mazars' offices have an ownership interest in Forvis Mazars. Regional managing partners oversee the operations of each of Forvis Mazars' six regions, and local managing partners oversee the operations of each of Forvis Mazars' offices. These managing partners are: • Abe Cole • Jeff Naig • Andy Williams 0 Jeff Ronsse • Angela Morelock 0 Jennifer Wold • Aprille Bell 0 Jerry Henderson • Brian West a Jim Creeden • Caleb Vuljanic a Jim Regnier • Carley Williams a John Mather • Chris Clark 0 John Roberts • Chris Dalton 0 Jon McDowell • Chris Lindner a Jon Tomberlin • Christine Thomas a Jonathan Wilke • Connie Benten Cagle a Karine Philippon • Danielle Solomon 0 Keith Giddens • David Dills 0 Kevin Pahud • David Tate 0 Kimberly McKay • Gary Schafer a Lori Haley • Heather Wallace • Matt Stout • Mike Kelly • Mike Wolfe • Paul Thompson • Rachel Dwiggins • Rob Pruitt • Robert Kastenschmidt • Ryan Crowe • Ryan Reiff • Steve LaFrance • Steve Toomey • Steve Webb • Tammy Rivera • Thomas Boothby • Troy Gilstorf If your organization is individually owned, answer the following: date of organization, name of owner. Not applicable. If the form of your organization is other than those listed above, describe it, and name the principals. Not applicable. List jurisdictions in which your organization is legally qualified to do business and indicate registration or license numbers, if applicable. Forvis Mazars, LLP is an independent member of Forvis Mazars Global Limited, a leading global professional services network. Ranked among the largest public accounting firms in the United States, the firm's more than 7,000 dedicated team members provide an Unmatched Client Experience through the delivery of assurance, tax, and consulting services for clients in all 50 states and internationally through the global network. Forvis Mazars spans across 79 markets in 28 states in the U.S. Forvis Mazars is licensed to practice public accounting in the state of Texas. Our firm license ID is P05029. List jurisdictions in which your organization's partnership or trade name is filed. Forvis Mazars is a limited liability partnership under Delaware law. Has your organization ever failed to complete any work awarded by a government agency? If the answer is yes, please attach details. To our knowledge, we have not failed to complete an engagement due to lack of ability on our part to perform the engagement by a government agency. Public Sector Forvis Mazars 31 27. Are there any judgments, claims, arbitration proceedings, or suits filed or outstanding against your organization or its officers for the last five (5) years? If the answer is yes, please attach details and how the issue may affect your ability to complete the work, should it be awarded to your firm. To avoid litigation, Forvis Mazars maintains an extensive risk management program addressing a multitude of issues ranging from client acceptance to final working paper and financial statement review. Yet, as with any firm our size, the firm may experience litigation from time to time. Details of litigation cannot be disclosed pursuant to confidentiality agreements; however, the results of litigation have never been material to the firm 28. List the categories of work that your organization normally performs with its own forces. Forvis Mazars, LLP is an independent member of Forvis Mazars Global Limited, a leading global professional services network. Ranked among the largest public accounting firms in the United States, the firm's more than 7,000 dedicated team members provide an Unmatched Client Experience° through the delivery of assurance, tax, and consulting services for clients in all 50 states and internationally through the global network. Forvis Mazars spans across 79 markets in 28 states in the U.S. In addition, our professionals combine the insight and ideas of multiple disciplines to serve numerous industries, including: • Commercial Products • Financial Services • Private Client • Construction & Real Estate • Healthcare • Private Equity • Dealerships • Insurance • Public Sector • Education • Nonprofit • Technology & Services 29. Provide details on your firm's understanding and successful audit history that included a TIRZ. Many of our clients have created tax increment reinvestment zones ("TIRZs") for specific types of development or redevelopment within a certain area of the city or town. We are extremely familiar with these types of arrangements and understand how to audit TIRZs, including when there is a PID overlay as well. See below for additional information regarding public improvement districts. 30. Provide details on your firm's understanding and successful audit history that includes RIDS. We have many clients who use public improvement districts for specific types of improvements within a certain area of the city or town where a special assessment is levied. We are extremely familiar with these types of arrangements and understand how to audit public improvement districts, including when stand-alone audited financial statements are issued or whether they are part of the primary government. 31. Provide a statement below that you have and will maintain the required insurance. Forvis Mazars maintains professional liability insurance coverage to protect us in the unlikely event substantial litigation would ever threaten our financial stability. The firm's Governing Board determines the appropriate amount of coverage, considering the nature of our clientele, the services we perform, and other factors. Our coverage is comparable to or exceeding that of other firms our size and what one might expect of a firm of our size and nature. We maintain additional commercial insurance coverage, which includes general liability, excess general liability, auto liability, workers' compensation, etc. If selected, Forvis Mazars intends to continue a comparable level of coverage. 32. List below any exceptions or notes regarding the response. Forvis Mazars takes no exceptions or notes regarding our response. Public Sector Forvis Mazars 32 33. Are there any existing relationships between your firm and the city officers, employees, or relatives? To the best of our knowledge, Forvis Mazars is independent with respect to the City as defined by the Code of Professional Conduct of the American Institute of CPAs (AICPA) and the U.S. Government Accountability Office's Government Auditing Standards We are not aware of any relationship that would impair our independence. 34. Please indicate whether you or your company owe delinquent property taxes to the city whether an assumed name, partnership, corporation, or any other legal form. All tax returns required to be filed by Forvis Mazars with respect to any taxes have been filed with the appropriate governmental agencies in all jurisdictions in which Forvis Mazars's tax returns are required to be filed, and all required payments have been made. 35. Identify adverse actions sanctioned by any regulatory authorities over the past five (5) years. There have been no disciplinary actions taken against Forvis Mazars by the AICPA or any regulatory or licensing agency in the past five years. 36. Have you ever worked for the City of Anna on any project? Forvis Mazars has never worked for the City of Anna on any project. 37. Will any part of the audit function be outsourced to another firm? If yes, please complete this form for the outsourced/subcontracted firm. We do not anticipate employing any other firm, affiliate, or association member in completing the work for the City. We believe Forvis Mazars possesses both the depth and breadth of experience to serve the City, as demonstrated throughout this proposal. 38. Is your firm able to review the official statement for a bond offering which includes information taken from the most current Annual Comprehensive Financial Report and provide a consent and citation of expertise letter, when required. Forvis Mazars can review the official statement for a bond offering and can provide consent and citation of your experience letter. 39. Concluding Remarks (1 page maximum) Recap and identify the points that make your firm uniquely qualified for this engagement. As evidenced in our proposal, we are confident in our abilities to address the City's requested services while providing responsive and ongoing communication with respect to your deadlines and significant partner involvement. Furthermore, given the City's rapid growth, we understand the complex accounting transactions you face and can offer the insight you need, including our experience with TIRZs and PIDs, and share best practices gained from working with other municipalities across the DFW Metroplex and Texas. We believe our proposal will help you select our firm for efficient and objective services delivered by experienced professionals. If you have questions about our proposal, please contact Rachel Ormsby, Partner, at your convenience. Public Sector Forvis Mazars 33 TIMELINE Respondent shall provide a detailed schedule of the complete project as per the specifications contained herein. See Part III, Item 13. Forvis Mazars is prepared to meet the following deadlines in order for the City to submit to GFOA to continue the City's successful history of receiving the Certificate of Achievement (COA) Award: FINANCIAL STATEMENT AUDIT PHASE Planning & Interim Procedures, including Predecessor Auditor Procedures Testing Procedures (Fieldwork) Review City prepared Annual Comprehensive Financial Report (ACFR) Presentation to City Council PREPARING THE ACFR SEP 24 OCTASSISTANCE iNOV Conversion and Implementation of TRS Drafting of the Annual Comprehensive Financial Report (ACFR) and Single Audit Reports Review of ACFR draft and Finalize with City Staff Public Sector Forvis Mazars 34 Suspension & Debarment Certification SUSPENSION AND DEBARMENT CERTIFICATION I, the undersigned agent for the firm named above, hereby certifies that neither the firm nor its principals are suspended or debarred by a Federal agency or an agency of the State of Texas. HB 89 ISREAL By signing below, you, the authorized representative for the submitting firm, certify that you have not and will not boycott Israel during the term of this contract. SB 252 TERRORISM By signing below, you, the authorized representative for the submitting firm, certify that you have not and will provide supplies or services to a foreign terrorist organization. FELONY CONVICTION My firm is a publicly held corporation, therefore this reporting requirement is not applicable. My firm is not owned nor operated by anyone who has been convicted of a felony. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony. Name of Felon(s): NIA Details of Conviction(s): Binding Official Signature August 26, 2024 Date 44-0160260 Federal IDBIN Rachel Ormsby, CPA Printed Name Public Sector Forvis Mazars 35 Appendix Minimum Qualifications a) Be firms, corporations, individuals, or partnerships normally engaged in the sale and distribution of the services as specified herein. Forvis Mazars has been performing professional audit services since we were founded in 1923 and has been serving governmental entities since 1970. We obtained our first municipality client in 1988. b) Have adequate organization, facilities, equipment, and personnel to ensure prompt and efficient service to the city. Because the City's current professional service needs may look vastly different over time, having access to the right resources at the right time is a must. Forvis Mazars offers a network of more than 7,000 CPAs, advisors, and dedicated staff in offices throughout the country. These professionals offer a wealth of knowledge and services the City may someday need, including cybersecurity, forensics, and valuation. Think of this network as a direct extension of your proposed engagement team, which already includes competent advisors ready to help you address your current audit needs. Wherever the City's future may be, you can confidently move forward knowing you can find the knowledge and experience you need within Forvis Mazars. c) Must not be in any current and/or ongoing litigation which may cause conflicts or affect the ability of the firm to provide services. There is no current litigation that would affect the firm's ability to perform the services described in this RFP. e) Respondent is independent and licensed to practice in Texas. Forvis Mazars is properly licensed to practice public accounting in the state of Texas. All key professionals who would be assigned to your engagement are properly registered/licensed to practice in the state of Texas. f) Have an office located within a radius of 100 miles of the City of Anna. Our Dallas office is located within a radius of 100 miles of the City. g) No conflict of interest with regard to any other work performed by the firm for the city. Forvis Mazars has not had any professional relationship with the City. No relationship exists that would constitute a conflict of interest relative to performing the proposed audit. h) Respondent has performed five or more audits of Texas Municipalities in the past two (2) years with total government and business type revenues in excess of $45 million. Forvis Mazars has performed five or more audits of Texas municipalities in the past two years with total government and business type revenues in excess of $45 million. i) Prepared one or more ACFRs that have received the GFOA's Certificate of Achievement for Excellence in Financial Reporting. j) Demonstrate past experience and performance on comparable government engagements. Texas Governmental Accounting Experience Our significant Texas footprint means the City can be confident in our understanding of the financial matters specifically facing governmental entities across the state, including ACFRs. Forvis Mazars' Texas offices provide services to approximately 250 governmental entities, including approximately 40 municipalities and their component units, including ACFRs that have received the GFOA's Certificate of Achievement for Excellence in Financial Reporting. Educational Resources for Texas Governments Our commitment to our Texas public sector clients extends beyond the provision of accounting services —we provide educational programs across the state on an annual basis. These include hosting roundtable discussions, and other sessions for the Government Finance Officers Association of Texas ("GFOAT"). We also have several professionals who serve on the Special Review Committee for the Government Finance Officers Association ("GFOX). Public Sector Forvis Mazars 37 Forvis Mazars' Dallas office takes further steps to keep clients abreast of industry changes and best practices through an Annual Governmental Finance Seminar, which takes place in August each year. Recent years' topics have included GASB updates, the importance of sound internal controls, combating fraud in the public sector and cybersecurity challenges. Commitment to Serving the Public Sector As mentioned, as part of our commitment to remaining at the forefront of the public sector, leaders across our national governmental practice meet regularly to discuss important developments, legislative updates, and challenges affecting governmental entities similar to the City. In addition, our public sector involvement has enabled us to establish connections with numerous regulatory and auditing organizations, including: • AICPA Governmental Audit Quality Center AICPA • Chris Telli, CPA, AICPA State and Local Government Expert Panel Governmental Audit • Lindsey Oakley, CPA, Chair of the Government Audit Quality Executive Committee Quality Center • Government Finance Officers Association (GFOA) • Amy Shreck, CPA, GFOA's Committee on Accounting, Auditing, and Financial Reporting • Governmental Accounting Standards Board (GASB) • Office of Management and Budget (OMB) • U.S. Government Accountability Office We look forward to communicating best practices and forward -looking strategies to help the City thoughtfully consider the areas important to fulfilling your fiduciary responsibilities. k) Quality of respondent's professional personnel to be assigned to the engagement and the quality of management and support personnel to be available for technical consultation. Providing a high level of value for the fees you pay is an integral part of our basic engagement philosophy, which means we respond to questions quickly and do so without hidden fees. We do not bill for responses to your day-to-day questions that require no significant investment of research, time, or other costs. If an issue is going to take more than one hour to research, we will inform you in advance of the estimated hours and fees it will require. Please see the Team Biographies & Experience section for more information on our proposed engagement team. 1) Past experience of Respondent's professional personnel to be assigned to the engagement with the GFOA's Certificate of Achievement for Excellence in Financial Reporting. Please see our response to question 17 and our Team Biographies & Experience for more information on our GFOA's COA experience. m) Past experience and performance with Single Audits and tests of compliance with laws and regulations. As mentioned, according to data compiled by OMB via the Federal Audit Clearinghouse, Forvis Mazars is the third -largest provider of Single Audits among CPA firms, performing approximately 800 annually. With many of our nonprofit and public sector clients receiving federal funding, we are familiar with the requirements for allowability of both direct and indirect costs, as well as the ability for the recipient to charge an administrative cost allowance under many federal programs. To help streamline the Single Audit process, we use audit programs and checklists designed specifically for the federal programs we audit. Our firm maintains a database of audit programs tailored to the grants and other federal programs commonly found in governmental entities. Our extensive experience providing compliance testing in accordance with OMB requirements can help us properly perform and submit the City's Single Audit on time. Public Sector Forvis Mazars 38 n) Perform additional services and provide technical support throughout the year, including new GASB announcements. We work to develop a relationship in which you discuss new accounting issues or unusual transactions with us throughout the year. We value these interactions with you and consider many of these included in the scope of our fees. If these discussions evolve into a broader project requiring additional research, procedures, or analysis, we will proactively discuss any added scope and fees with you. We have identified the following potential services that we believe could benefit you. INTEGRAREPORT The most common method of detecting fraud is through tips from employees. Forvis Mazars offers a confidential way for your employees to report suspicious activity to help strengthen your antifraud program. Forvis Mazars' INTEGRAREPORT hotline is accessed via an anonymous web -based portal and toll -free number and is monitored by Forvis Mazars fraud professionals. The service includes providing your management with verbatim report transcriptions of tips reported to the hotline. Public Sector Advisory Services Our Public Sector practice has the experience to help you improve your operations and management across the wide range of local government functions. We can help you drive improvement by employing competitive tools. In addition, using performance measurement and data analytics techniques to identify service cost and quality issues, Forvis Mazars can help you find ways to more efficiently and effectively spend public funds. o) Adequacy of proposed staffing plan for various segments of the engagement. Please see the Team Biographies & Experience section for more information on our proposed engagement team. Public Sector Forvis Mazars 39 Your Investment Proposed Fees Our goal is to be candid, timely, answer your questions about fees upfront, and avoid fee surprises. We determine our fees by evaluating a number of variables: the complexity of the work, the project's scope, the time we will spend, and the level of professional staff needed. Our fees below include an administrative fee of 5%. This fee covers items such as copies, postage and other delivery charges, supplies, technology -related costs, such as computer processing, software licensing, research and library databases, and similar expense items. Our fees may increase if our duties or responsibilities change because of new rules, regulations, and accounting or auditing standards. We will consult with you should this happen. These fees do not include any time that may be required to address a restatement of previously audited financial statements. Accordingly, any such work will be billed based on our hourly rates. Audit of All City Funds $ 50,000 $ 50,500 $ 51,000 $ 51,500 $ 52,000 Audit of All Component Units Anna Community Development 2,500 3,000 3,500 4,000 4,500 Corporation Anna Economic Development 2,500 3,000 3,500 4,000 4,500 Corporation Anna Housing Finance 2,500 3,000 3,500 4,000 4,500 Corporation Audit of the City's Public Facility 2,500 3,000 3,500 4,000 4,500 Corporation Single Audit of the City's Federal 5,000 5,500 6,000 6,500 7,000 Funds Assistance Preparing the ACFR 10,000 11,000 12,000 13,000 14,000 Total $ 75,000 $ 79,000 $ 83,000 $ 87,000 $ 91,000 The fees for us to review the City prepared Annual Comprehensive Financial Report ("ACFR"), if the City elects to prepare the ACFR, are included in the fees listed above as part of the "Audit of All City Funds". Hourly Rates Any work outside the proposed scope will be billed according to our hourly rates. Partner / Principal / Managing Director / Director $455-$750 Senior Manager $390-$550 Manager $320-$475 Senior Associate / Senior Consultant $235-$385 Associate / Consultant $205-$320 Public Sector Forvis Mazars 40 U.S. Presence Top 10 U.S. Public Accounting Firm* 28 States $2bn Revenue (2023) �iSPROO (/I��//%j1 3 ly��/M,OOPAO� 600+ !'"' // On1�1/i� Partners & Principals o ;, ,. J4/� I • 7 101 4w F, 01 47 6,0 0 As of June 1, 2024 ■ Forvis Mazars ■ Correspondents of Forvis Mazars Group ■ Afghanistan ■ Cayman Islands ■ ■ Albania ■ Chile ■ ■ Algeria ■ China ■ ■ Angola ■ Colombia ■ ■ Argentina ■ Congo ■ ■ Austrailia ■ Cote d'lvoire ■ ■ Austria ■ Croatia ■ ■ Bahrain ■ Cyprus ■ ■ Belgium ■ Czech Republic ■ ■ Benin ■ Democratic ■ ■ Bermuda Republic of ■ ■ Bosnia and the Congo (DRC) ■ Herzegovina ■ Denmark ■ ■ Botswana ■ Egypt ■ ■ Brazil ■ Finland ■ ■ Bulgaria ■ France ■ ■ Burkina Faso ■ Gabon ■ ■ Cameroon ■ Germany ■ ■ Canada ■ Ghana ■ Greece Hong Kong Hungary India Indonesia Ireland Israel Italy Japan Jordan Kazakhstan Kenya Korea Kosovo Kuwait Kyrgyzstan Latvia Lebanon Libya ■ Lithuania ■ Palestine ■ Luxembourg ■ Panama ■ Madagascar ■ Peru ■ Malawi ■ Phillippines ■ Malaysia ■ Poland ■ Malta ■ Portugal ■ Mauritius ■ Qatar ■ Mexico ■ Romania ■ Moldova ■ Rwanda ■ Morocco ■ Saudi Arabia ■ Mozambique ■ Senegal ■ Netherlands ■ Serbia ■ New Caledonia ■ Singapore ■ Niger ■ Slovakia ■ Nigeria ■ Slovenia ■ North Macedonia ■ South Africa ■ Norway ■ Spain ■ Oman ■ Sweden ■ Pakistan ■ Switzerland Taiwan Tanzania Thailand Togo Tunisia Turkiye Uganda Ukraine United Arab Emirates United Kingdom United States Uruguay Uzbekistan Venezula Vietnam Zimbabwe Source: IAB World Network rankings, based on most recent rankings 2023 revenues: FORVIS $1.7bn (€1.61bn), Mazars (expected) $3bn (€2.8bn) forws Forvis Mazars is the brand name for the Forvis Mazars Global network (Forvis Mazars Global Limited) and its two independent members: Forvis Mazars, LLP in the United States and Forvis Mazars Group SC, an internationally integrated partnership operating in over 100 countries and territories. �.�� $d,2W6r�I WtQfirs, LLP. All rights reserved. Forvis Mazars Overview With a legacy spanning more than 100 years, Forvis Mazars is committed to providing a different perspective and an unmatched client experience that feels right, personal and natural. We respect and reflect the range of perspectives, knowledge and local understanding of our people and clients. We take the time to listen to deliver consistent audit and assurance, tax, advisory and consulting services worldwide. We nurture a deep understanding of our clients' industries, delivering greater insight, deeper specialization and tailored solutions through people who listen to understand, are responsive and consult with purpose to deliver value. Deep industry understanding Forvis Mazars' deep understanding of industry -specific environments, issues and trends helps us anticipate and address evolving needs to prepare you for strategic opportunities ahead. $5B 100+ combined revenue combined countries, (2023) territories & markets 1,800+ combined partners forvismazars.com/global 40,000+ combined team members Every industry is different, and we put a strong focus on specific industry experience and knowledge of your complex and evolving environment. We provide a range of audit and assurance, tax, advisory and consulting services to help your business by bringing together experienced professionals from all over the globe who understand local contexts and cultures. We serve global industries including: • Financial Services • Manufacturing & Distribution • Technology, Media & Telecommunications • Life Sciences • Private Equity 400+ combined offices & locations forws mazars Forvis Mazars is the brand name for the Forvis Mazars Global network (Forvis Mazars Global Limited) and its two independent members: Forvis Mazars, LLP in the United States and Forvis Mazars Group SC, an internationally integrated partnership operating in over 100 countries and territories. Contact Rachel Ormsby, CPA Partner and Market Industry Leader rachel.ormsby@us.forvismazars.com © 2024 Forvis Mazars, LLP. All rights reserved. forvismazars.us fomrws Ynazairs THE CITY OF Anna Item No. 7.f. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Bernie Parker AGENDA ITEM: First Reading of a Resolution approving the Fiscal Year 2024-2025 Anna Community Development Corporation Annual Budget. (Director of Economic Development Bernie Parker) SUMMARY: Two readings of the resolution are required prior to adopting the CDC Budget. The resolution is included in the proceeding item adopting the CDC Budget. The CDC Board approved the proposed FY 2024-2025 budget on July 18, 2024. This is the first reading of the resolution. The presiding officer should read the following: A RESOLUTION OF THE CITY OF ANNA, TEXAS RATIFYING AND APPROVING THE FISCAL YEAR 2024-2025 BUDGET FOR THE ANNA COMMUNITY DEVELOPMENT CORPORATION; AND PROVIDING AN EFFECTIVE DATE. FINANCIAL IMPACT: See Item 7.i BACKGROUND: See Item 7.i STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Vibrant. ATTACHMENTS: THE CITY OF Anna /_10=1Z117_1111=1►yiI Item No. 7.g. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Bernie Parker Second Reading of a Resolution approving the Fiscal Year 2024-2025 Anna Community Development Corporation Annual Budget. (Director of Economic Development Bernie Parker) SUMMARY: Two readings of the resolution are required prior to adopting the CDC Budget. The resolution is included in the proceeding item adopting the CDC Budget. The CDC Board approved the proposed FY 2024-2025 budget on July 18, 2024. This is the second reading of the resolution. The presiding officer should read the following: A RESOLUTION OF THE CITY OF ANNA, TEXAS RATIFYING AND APPROVING THE FISCAL YEAR 2024-2025 BUDGET FOR THE ANNA COMMUNITY DEVELOPMENT CORPORATION; AND PROVIDING AN EFFECTIVE DATE. FINANCIAL IMPACT: See Item 7.i BACKGROUND: See Item 7.i STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Vibrant. ATTACHMENTS: THE CITY OF Anna /_10=1Z117_1111=1►yiI Item No. 7.h. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Bernie Parker Consider/Discuss/Action a Resolution approving the Fiscal Year 2024-2025 Anna Community Development Corporation Annual Budget. (Director of Economic Development Bernie Parker) SUMMARY: Staff proposed a $3,444,141 FY 2024-2025 Budget, and it was approved by the CDC Board on July 18, 2024. Sales tax revenues remain strong, giving the CDC more funding for projects. The FY 2025 Budget is focused on the Downtown Master Plan implementation and continuing to attract new businesses and developments to Anna.. FINANCIAL IMPACT: The proposed FY 2025 CDC budget is $3,444,141. BACKGROUND: STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Vibrant. ATTACHMENTS: 1. Council CDC Budget Resolution 2024 2. CDC Budget- FY 24-25 CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS RATIFYING AND APPROVING THE FISCAL YEAR 2024-2025 BUDGET FOR THE ANNA COMMUNITY DEVELOPMENT CORPORATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Anna, Texas is a home -rule municipality located in Collin County, created in accordance with the provisions of the Texas Local Government Code and operating pursuant to enabling legislation of the State of Texas, and WHEREAS, the Anna Community Development Corporation, hereinafter the "ACDC" is a Type B development corporation operating pursuant to the Development Corporation Act of 1979 now codified as Chapter 505 of the Texas Local Government Code; and WHEREAS, the ACDC Board of Directors approved the Fiscal Year 2024-2025 at a special -called meeting on July 18, 2024; and WHEREAS, the City of Anna desires to approve and ratify such said ACDC Budget. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. Adoption of Fiscal Year 2024-2025 Budget The City Council of the City of Anna, Texas hereby approves the Anna Community Development Corporation 2024-2025 fiscal year budget as set forth in Exhibit A, attached hereto and incorporated herein for all purposes as if set forth in full. PASSED AND APPROVED by the City Council of the City of Anna, Texas this loth day of September 2024. APPROVED: Pete Cain, Mayor Carrie L. Land, City Secretary Anna,Texas Budget Listing For Fiscal: 2024-2025 Period Ending: 10/31/2024 2024-2025 Account Number Account Name PB 2024-2025 Fund: 890 - Community Development Corporation Department: 400 - Administration 890-400-98100 Transfers Out 0.00 Total Department: 400 - Administration: 0.00 Department: 825 - Community Development Corporation 890-825-61010 Salaries 349,573.00 890-825-61019 Miscellaneous Payroll 0.00 890-825-61110 Payroll Taxes -City Part FICA 26,742.00 890-825-61210 Health Insurance 33,000.00 890-825-61220 TMRS Retirement 51,159.00 890-825-61230 Unemployment 4,545.00 890-825-61240 Worker's Compensation 716.00 890-825-61910 Compensated Absences 0.00 890-825-62011 Office Supplies 3,500.00 Budget Detail Budget Code Description Units Price Amount PB 2024-2025 basic needs 1.00 3,500.00 3,500.00 890-825-62012 Other Supplies - Misc. 5,500.00 Budget Detail Budget Code Description Units Price Amount PB 2024-2025 meals, meetings supplies, or other administrative 1.00 5,500.00 5,500.00 890-825-62013 Printing & Copying 0.00 890-825-62210 Postage 100.00 Budget Detail Budget Code Description Units Price Amount PB 2024-2025 mailing bills, etc 1.00 100.00 100.00 890-825-62310 Clothing Supplies 2,500.00 Budget Detail Budget Code Description Units Price Amount PB 2024-2025 new logo, new councilmembers, new board members 1.00 2,500.00 2,500.00 890-825-62910 IT Supplies 4,500.00 890-825-66010 Electricity 0.00 890-825-66040 Telecom 0.00 890-825-67000 Contract Services 343,000.00 Budget Detail Budget Code Description Units Price Amount PB 2024-2025 Blu Dot 1.00 6,000.00 6,000.00 PB 2024-2025 Cooksey Marketing Plan & Website Hosting 1.00 85,000.00 85,000.00 PB 2024-2025 Costar 1.00 6,500.00 6,500.00 PB 2024-2025 Downtown Lawn Care 1.00 7,000.00 7,000.00 PB 2024-2025 GISWebtech 1.00 6,000.00 6,000.00 PB 2024-2025 Impact Data Source 1.00 6,500.00 6,500.00 PB 2024-2025 Interurban Pedestrian Corridor Project 1.00 175,000.00 175,000.00 PB 2024-2025 Placer Ai 1.00 6,300.00 6,300.00 PB 2024-2025 Residential Strategies 1.00 3,500.00 3,500.00 PB 2024-2025 Resimplifi Real Estate Data 1.00 5,200.00 5,200.00 PB 2024-2025 Retail Coach 1.00 25,000.00 25,000.00 PB 2024-2025 Small Business Software 1.00 6,000.00 6,000.00 7/2/2024 4:48:20 PM Page 1 of 3 Budget Listing For Fiscal: 2024-2025 Period Ending: 10/31/2024 2024-2025 Account Number Account Name PB 2024-2025 PB 2024-2025 Tax software 1.00 5,000.00 5,000.00 890-825-67016 Promotion Expense 260,500.00 Budget Detail Budget Code Description Units Price Amount PB 2024-2025 Chamber Event Sponsorship 1.00 8,000.00 8,000.00 PB 2024-2025 Development Forum Event 1.00 2,500.00 2,500.00 PB 2024-2025 Marketing Plan Implementation - digital, social, p 1.00 250,000.00 250,000.00 890-825-67019 Legal Expense 25,000.00 890-825-67020 Audit/Accounting Expense 7,500.00 Budget Detail Budget Code Description Units Price Amount PB 2024-2025 CPA services - audit, 990, 1099s 1.00 7,500.00 7,500.00 890-825-67022 Engineering/Design 0.00 890-825-67031 Public Notices - Advertising 500.00 Budget Detail Budget Code Description Units Price Amount PB 2024-2025 publish notices 1.00 500.00 500.00 890-825-67053 Economic Development Grant Expense 1,110,000.00 Budget Detail Budget Code Description Units Price Amount PB 2024-2025 CDC grant to EDC 1.00 60,000.00 60,000.00 PB 2024-2025 Chief Partners Sales Tax Incentive Phase 1 1.00 250,000.00 250,000.00 PB 2024-2025 Chief Partners Sales Tax Incentive Phase II 1.00 50,000.00 50,000.00 PB 2024-2025 Other Targeted Area Economic Development Grants 1.00 600,000.00 600,000.00 PB 2024-2025 TDA Downtown Revitalization Grant/CDF Match Grant 2.00 75,000.00 150,000.00 890-825-67058 Insurance - Property & Liability 800.00 890-825-67061 Dues, Publications & Licenses 12,665.00 Budget Detail Budget Code Description Units Price Amount PB 2024-2025 Anna Chamber of Commerce Membership 1.00 3,000.00 3,000.00 PB 2024-2025 APA Membership (ST) 1.00 450.00 450.00 PB 2024-2025 Brew City, Texas Annual Membership 1.00 350.00 350.00 PB 2024-2025 Canva (Newsletter) 1.00 250.00 250.00 PB 2024-2025 Dallas Morning News 1.00 200.00 200.00 PB 2024-2025 DBJ 1.00 350.00 350.00 PB 2024-2025 ICMA/TCMA 1.00 600.00 600.00 PB 2024-2025 CSC 10.00 200.00 2,000.00 PB 2024-2025 IEDC 3.00 455.00 1,365.00 PB 2024-2025 Jasper Software 1.00 800.00 800.00 PB 2024-2025 Mailchimp (Newsletter) 1.00 600.00 600.00 PB 2024-2025 NTCAR 1.00 450.00 450.00 PB 2024-2025 TEDC 3.00 550.00 1,650.00 PB 2024-2025 Texas Downtown Association 1.00 600.00 600.00 890-825-67130 Professional Services Non Contract 0.00 890-825-67200 Travel/Training Expense 38,600.00 Budget Detail Budget Code Description Units Price Amount PB 2024-2025 Bisnow Event Registrations 1.00 1,000.00 1,000.00 PB 2024-2025 DFW Marketing Team Trips 1.00 2,500.00 2,500.00 PB 2024-2025 Focus North Texas Conference 1.00 600.00 600.00 PB 2024-2025 ICMA Training 1.00 1,000.00 1,000.00 PB 2024-2025 International Council of Shopping Centers Annual C 1.00 15,000.00 15,000.00 PB 2024-2025 International Council Shopping Centers Texas 1.00 6,000.00 6,000.00 PB 2024-2025 International Economic Development Council Annual 2.00 1,250.00 2,500.00 7/2/2024 4:48:20 PM Page 2 of 3 Budget Listing For Fiscal: 2024-2025 Period Ending: 10/31/2024 Account Number PB 2024-2025 PB 2024-2025 PB 2024-2025 890-825-67790 Budget Detail Budget Code PB 2024-2025 PB 2024-2025 PB 2024-2025 PB 2024-2025 PB 2024-2025 PB 2024-2025 PB 2024-2025 PB 2024-2025 PB 2024-2025 PB 2024-2025 PB 2024-2025 890-825-67850 890-825-67950 890-825-67999 890-825-68000 890-825-69010 890-825-69110 890-825-69310 Budget Detail Budget Code PB 2024-2025 890-825-71090 Budget Detail Budget Code PB 2024-2025 PB 2024-2025 PB 2024-2025 PB 2024-2025 PB 2024-2025 PB 2024-2025 PB 2024-2025 PB 2024-2025 PB 2024-2025 PB 2024-2025 2024-2025 Account Name PB 2024-2025 OU EDI Courses for (ST) 1.00 4,000.00 4,000.00 Texas Economic Development Council Annual Conferen 2.00 2,000.00 4,000.00 Urban Land Inst 1.00 2,000.00 2,000.00 Interest Expense 271,412.00 Description Units Price Amount Lamar Bank August Payment 1.00 25,141.00 25,141.00 Lamar Bank May Payment 1.00 24,867.00 24,867.00 Lamar Bank November Payment 1.00 26,785.00 26,785.00 Sales Tax Revenue Bonds, Series 2012-B Aug Payment 1.00 13,398.00 13,398.00 Sales Tax Revenue Bonds, Series 2012-B Feb Payment 1.00 15,092.00 15,092.00 Sales Tax Revenue Bonds, Series 2016 Aug Payment 1.00 28,000.00 28,000.00 Sales Tax Revenue Bonds, Series 2016 Feb Payment 1.00 28,205.00 28,205.00 Southside Banc Shares April Payment 1.00 27,331.00 27,331.00 Southside Banc Shares July Payment 1.00 27,020.00 27,020.00 Southside Bancshares Jan Payment 1.00 27,636.00 27,636.00 Southside Bancshares Oct Payment 1.00 27,937.00 27,937.00 Bad Debt Expense 0.00 Bond/Trustee Fees 0.00 Other Services - Misc. 0.00 Contributions Expense 0.00 Construction 0.00 Machinery & Equipment 0.00 Land Acquisition 525,000.00 Description Units Price Amount Land Acquisition 0.00 0.00 525,000.00 Debt Service - Principal 367,329.00 Description Units Price Amount Lamar National Bank August Payment 1.00 39,810.00 39,810.00 Lamar National Bank February Payment 1.00 38,703.00 38,703.00 Lamar National Bank May Payment 1.00 40,085.00 40,085.00 Lamar National Bank November Payment 1.00 38,166.00 38,166.00 Sales Tax Revenue Bonds Series 2012-B 1.00 110,000.00 110,000.00 Sales Tax Revenue Bonds, Series 2016 1.00 25,000.00 25,000.00 Southside Bancshares April Payment 1.00 19,042.00 19,042.00 Southside Bancshares January Payment 1.00 18,736.00 18,736.00 Southside Bancshares July Payment 1.00 19,352.00 19,352.00 Southside Bancshares October Payment 1.00 18,435.00 18,435.00 890-825-71220 Bond Issuance Costs 890-825-98100 Transfers Out Total Department: 825 - Community Development Corporation Total Fund: 890 - Community Development Corporation 0.00 0.00 3,444,141.00 3,444,141.00 Report Total: 3,444,141.00 7/2/2024 4:48:20 PIN Page 3 of 3 THE CITY OF Anna Item No. 7.i. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Bernie Parker AGENDA ITEM: Consider/Discuss/Action on a Resolution approving the Fiscal Year 2024-2025 Anna Economic Development Corporation Annual Budget. (Director of Economic Development Bernie Parker) SUMMARY: Staff proposed a $524,800 FY 2024-2025 Budget, and it was approved by the EDC Board on July 18, 2024. The FY 2024-2025 Budget is focused heavily on attracting primary jobs. FINANCIAL IMPACT: The proposed FY 24 EDC budget is $524,800. BACKGROUND: STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Vibrant. ATTACHMENTS: 1. Council EDC Budget Resolution 2024 2. EDC Budget- FY 24-25 CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS RATIFYING AND APPROVING THE FISCAL YEAR 2024-2025 BUDGET FOR THE ANNA ECONOMIC DEVELOPMENT CORPORATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Anna, Texas is a home -rule municipality located in Collin County, created in accordance with the provisions of the Texas Local Government Code and operating pursuant to enabling legislation of the State of Texas, and WHEREAS, the Anna Economic Development Corporation, hereinafter the "AEDC" is a Type A development corporation operating pursuant to the Development Corporation Act of 1979 now codified as Chapter 504 of the Texas Local Government Code; and WHEREAS, the AEDC Board of Directors approved the Fiscal Year 2024-2025 at a special -called meeting on July 18, 2024; and WHEREAS, the City of Anna desires to approve and ratify such said AEDC Budget. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, THAT: Section 1. Recitals Incorporated The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. Adoption of Fiscal Year 2024-2025 Budget The City Council of the City of Anna, Texas hereby approves the Anna Economic Development Corporation 2024-2025 fiscal year budget as set forth in Exhibit A, attached hereto and incorporated herein for all purposes as if set forth in full. PASSED AND APPROVED by the City Council of the City of Anna, Texas this loth day of September 2024. APPROVED: Pete Cain, Mayor Carrie L. Land, City Secretary Anna,Texas Account Number Account Name Fund: 892 - Economic Development Corporation Department: 825 - Community Development Corporation 892-825-62012 Other Supplies - Misc. 892-825-62210 Postage 892-825-63012 Maint. & Repair - Buildings Budget Detail Budget Code Description PB 2024-2025 Maintenance/Repairs -312 N. Powell/101 S. Powell 892-825-66010 Electricity Budget Detail Budget Code Description PB 2024-2025 Based on three year history 892-825-66020 Gas- Natural/Propane Budget Detail Budget Code Description PB 2024-2025 Based on three year history 892-825-66030 City Utilities Water/Sewer/Trash 892-825-66040 Telecom 892-825-67000 Contract Services Budget Detail Budget Code Description PB 2024-2025 Printing PB 2024-2025 Professional Services (target industry analysis) 892-825-67008 IT Support Services 892-825-67016 Promotion Expense 892-825-67019 Legal Expense Budget Detail Budget Code Description PB 2024-2025 legal fees 892-825-67020 Audit/Accounting Expense Budget Detail Budget Code Description PB 2024-2025 CPA Services - Audit, 1099 form 990 892-825-67053 Economic Development Grant Expense 892-825-67058 Insurance - Property & Liability 892-825-67130 Professional Services Non Contract 892-825-67200 Travel/Training Expense 892-825-67999 Other Services - Misc. 892-825-68910 Depreciation 892-825-69010 Construction 892-825-69310 Land Acquisition 892-825-69410 Capital Expenditures 892-825-98100 Transfers Out Total Department: 825 - Community Development Corporation: Total Fund: 892 - Economic Development Corporation: Report Total: Budget Listing For Fiscal: 2024-2025 Period Ending: 10/31/2024 2024-2025 PB 2024-2025 0.00 0.00 50,000.00 5,000.00 1,500.00 0.00 1,800.00 41, 500.00 0.00 0.00 20,000.00 5,000.00 400,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 524,800.00 524,800.00 524,800.00 Units Price Amount 1.00 50,000.00 50,000.00 Units Price Amount 1.00 5,000.00 5,000.00 Units Price Amount 1.00 1,500.00 1,500.00 Units Price Amount 1.00 1,500.00 1,500.00 1.00 40,000.00 40,000.00 Units Price Amount 1.00 20,000.00 20,000.00 Units Price Amount 1.00 5,000.00 5,000.00 7/2/2024 4:57:31 PM Page 1 of 1 THE CITY OF Anna /_10=1Z117_1111=1►yiI Item No. 7.j. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Steven Smith Consider/Discuss/Action on a Resolution authorizing the City Manager to execute purchase orders in a third amendment to the Construction Manager at Risk contract for the construction of improvements at the Hurricane Wastewater Treatment Plant with Garney Construction. (Director of Public Works Steven Smith). SUMMARY: In July of 2023, the City Council of the City of Anna, Texas awarded the Construction Manager At Risk contract for the Hurricane Creek Regional Wastewater Treatment Plant project to Garney Construction (Resolution 2023-07-1495. The project is continuing to move forward, with each major component being reviewed and approved as "Amendments" to the contract, in order to provide formal authorizations. Garney self -performs portions of the construction on the project. As the CMAR, they regularly bid on some of the work packages, providing opportunities for other construction companies to bid against them, in order to ensure the City is receiving the best value for the investment made. City staff worked with the design engineer (Kimley Horn) and Garvey to prepare the site construction package for the bid. Garney has completed the bid process for the work, and is now ready to move forward with the construction team to begin construction of this portion of the scope. This item is required in the overall project, and was included in the original project design, construction scope, and budget. While the City Council has previously authorized the project, staff is bringing this to the City Council for formal approval due to the significance and cost of the work. FINANCIAL IMPACT: Funding for the Hurricane Creek Regional Wastewater Treatment Plant project was appropriated beginning in the FY2023 Capital Improvement Program budget in the amount of $65 million in bond funds issued in 2022. Funds obligated to date total $31 million. The estimated cost for the construction and installation of the materials in this action is $35,876,786. Additional project funding is identified in the FY2024 budget from Wastewater Impact Fee Funds for the project. BACKGROUND: Planning for the Hurricane Creek Regional Wastewater Treatment Plant project began in FY2022 as growth in the City of Anna and this area of North Texas made necessary a way to efficiently provide wastewater treatment services to the region. Permitting and design began and was paid for from the Wastewater Treatment Impact Fee fund. Later in 2022, $65 million in Combination Tax & Revenue Certificates of Obligation were issued to begin construction. A contract for Construction Manager at Risk (CMAR) was awarded to Garney in the amount of $12.4 million in July 2023. The second amendment to the CMAR contract in the amount of $18.6 million was approved by City Council in February 2024. Garney will self -perform the work identified in BP 2.01. This bid package is the next step in the construction of the treatment plant. As the project continues to move forward additional portions of the project will be bid, and brought before the City Council for approval. Garney will be responsible for managing all contractors on the project, and performing some portions of the work themselves, where it makes the most sense from a cost, efficiency, and labor perspective. Staff has reviewed the bid package and the bid results, and recommends approval. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Resilient. ATTACHMENTS: 1. Amendment Proposal No. 3 2. Resolution and Quote - 3 -Garney HURRICANE CREEK REGIONAL WATER RECLAMATION FACILITY & TEMPORARY TREATMENT FACILITY CITY OF ANNA ► Amendment Proposal No. 3 — Solicitation Set No. 2 — Regional Water Reclamation Facility Work Packages Carney Steven Smith Director of Public Works 120 W 7t" ST Anna, Texas 75409 1700 Swift Street, North Kansas City, MO 64116 Phone: 816.741.4600 www.garney.com September 3, 2024 RE: Hurricane Creek Regional Water Reclamation Facility & Temporary Treatment Facility Subject: Amendment Proposal No. 3 Transmittal Letter Mr. Smith, Garney Companies, Inc. is pleased to submit the attached Amendment Proposal No. 3 for the Hurricane Creek Regional Water Reclamation Facility & Temporary Treatment Facility for Council review and approval. This proposal is submitted per Paragraph 9.03 of the agreement between Garney Companies, Inc., and the City of Anna. This Amendment Proposal is for the following Bid Packages. BP 2.01 - WRF Underground Mechanical & Structural Package. Garney is excited to start construction and be an integral part of this project for the City of Anna. Please contact Garney directly if there are any questions regarding this Amendment Proposal. Sincerely, GARNEY COMPANIES, INC. Jeremy Miller Project Manager CC: Patrick Vidonish - Garney Mark Miner - Garney Kyle Kubista - Kimley-Horn Carney Transmittal Letter Table of Contents Tab 1 Executive Summary Tab 2 Tab 3 Tab 4 Tab 5 Tab 6 TABLE OF CONTENTS List of Drawings, Specifications and Other Contract Documents 1700 Swift Street, North Kansas City, MO 64116 Phone: 816.741.4600 www.garney.com Description of Variations, Substitutions, Clarifications and Assumptions Cost of Work Breakdown Schedule Information Other Documentation Carney Tab 1 Carney Steven Smith Director of Public Works 120 W 7th ST Anna, Texas 75409 1700 Swift Street, North Kansas City, MO 64116 Phone: 816.741.4600 www.garney.com September 3, 2024 RE: Hurricane Creek Regional Water Reclamation Facility & Temporary Treatment Facility Subject: Executive Summary - Amendment Proposal No. 3 Mr. Smith, In accordance with the Agreement between Garney Companies, Inc., and the City of Anna, Garney is pleased to provide attached proposal in the amount of $35,876,786.00 (Per the attached Cost of Work Breakdown) for the Hurricane Creek Regional Water Reclamation Facility & Temporary Treatment Facility, and requests that the City of Anna authorize this by amendment to the Original Agreement. Garney is submitting this proposal, with attachments listed in the Table of Contents, in accordance with the paragraph 9.03 of the Construction Manager at Risk Services Agreement for the Hurricane Creek Regional Water Reclamation Facility & Temporary Treatment Facility. This proposal includes the following scopes of work. BP 2.01- WRF Underground Mechanical & Structural Package - This package includes mobilizing equipment to the project needed for this scope of work. The package also includes construction of the Lift Station, Grit/Fine Screen Splitter Structure, Grit Classifier Foundation Slab, Membrane Bioreactor Structure, Electrical Building Foundation Slab, UV Disinfection Structure, Solids Handling Foundation Slab and Sludge Holding Tank Foundation. Also included are all underground mechanical pipelines. Upon approval and receipt of an amendment to the Original Agreement, Garney will finalize contract negotiations with suppliers/subcontractors as applicable to move forward with the procurement of these bid packages in accordance with the requirements of the agreement. The prices included in this proposal are contingent upon Garney being able to successfully enter into contracts with the supplier/subcontractors. Future Amendments will be forthcoming and will include Preselected Equipment and Bid Packages for the Regional Water Reclamation Facility. Please contact Garney directly if there are any questions regarding the Bid Packages, Cost of Work, General Conditions or associated Construction Manager at Risk fees included in this proposal. Sincerely, GARNEY COMPANIES, INC. /� ~7 Jeremy Miller Project Manager Cc: Patrick Vidonish - Garney Mark Miner - Garney Kyle Kubista - Kimley-Horn Carney Tab 2 Carney 1700 Swift Street, North Kansas City, MO 64116 Phone: 816.741.4600 www.garney.com TAB 2 - LIST OF DRAWINGS AND SPECIFICATIONS AND OTHER CONTRACT DOCUMENTS Drawings: Solicitation Set No. 2 Plans - Hurricane Creek Regional Water Reclamation Facility —100% Design — Dated July 2024. Specifications: Solicitation Set No. 2 Technical Specifications - Hurricane Creek Regional Water Reclamation Facility — 100%Technical Specifications —Sealed July 2024. Other Documents: Addendums 1-2 dated August 2024. All Documents can be downloaded at the following location. SS #2 Documents on CIVCAST.com Carney Tab 3 Carney 1700 Swift Street, North Kansas City, MO 64116 Phone: 816.741.4600 www.garney.com TAB 3 - DESCRIPTION OF VARIATIONS, SUBSTITUTIONS, CLARIFICATIONS AND ASSUMPTIONS PROPOSED TO THE DRAWINGS AND SPECIFICATIONS. Clarifications: • Pricing of this proposal is contingent upon Garney receiving a contract amendment by September 17, 2024. • The scope of this proposal is limited to the scope outlined in the bidding documents listed in Tab 2 of this proposal. Exclusions: • No Exclusions. Carney Tab 4 Carney TAB 4 - COST OF WORK BREAKDOWN. 1700 Swift Street, North Kansas City, MO 64116 Phone: 816.741.4600 www.garney.com BID PACKAGE 0 DESCRIPTION •e�. �Ah 9 9 . .. QUANTITY 28989000 EXTENSION BP 2.01 WRF UNDERGROUND MECHANICAL & STRUCTURAL PACKAGE 1.0 Lump Sum $ 28,989,000.00 $ 28,989,000.00 $ $ BID PACKAGE SUBTOTAL $ 28,989,000.00 $ $ ALLOWANCES SUBTOTAL $ CMAR GENERAL CONDITIONS 12.00% %of BP & ALLOW $ 28,989,000.00 $ 3,478,680.00 CMAR CMAR FEE 8.00% %of ALL COW $ 32,467,680.00 $ 2,597,414.00 CMAR CMAR CONTINGENCY 2.50% %of ALL COW $ 32,467,680.00 $ 811,692.00 CMAR FEES SUBTOTAL $ 6,887,786.00 AMENDMENT PROPOSAL NO. 3 TOTAL $ 3S,876,786.00 72.01WRIF BID DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENSION UNDERGROUND MECHANICAL & STRUCTURAL PACKAGE 1.0 Lump Sum $ 28,989,000.00 $ 28,989,000.00 ADDITIONAL ITEMS QUANTITY UNIT BID PACKAGE SUBTOTAL $ 28,989,000.00 $ ADDITIONAL ITEMS SUBTOTAL $ BID PACKAGE TOTAL COST $ 28,989,000.00 Carney Tab 5 Carney TAB 5 — SCHEDULE INFORMATION. 1. Please see the Schedule Attached. 1700 Swift Street, North Kansas City, MO 64116 Phone: 816.741.4600 www.garney.com CMAR SCHEDULE... I I DATA DATE = 08/12/24 I At 000 CMARAgreement Executed A2000 A2010 A2020 PRECONSTRUCTION ENGINEERING AND DESIGN Duration 0 0.5 MGD TerrpordryTreatment Facility 07F) Operational Target Date 0 4.0 MGD Water Redamation Facility (W RF) Substantial Completion 0 4.0 MGD Water Redamation Facility (W RF) Final Completion 0 335 05101/23A 09/05/23 A 03/13/25* 05/06/27* 07/29/27 07/31 /24 A 264 05/01/23A 07/08/24A PRE-1000 TTF 100% Design PREA020 TTF 100%Design -Updated Plan Set 60 05/01123A 05/25123A 60 05/26/23A 08/11/23A PREA 080 TTF 100% Design - Final Plan Set 60 08/12/23 A 11/10/23 A PRE-1150 TTF 100% Design - Final Drawing Changes 16 11/10/23 A 12/14/23 A PRE-1010 W RF 60% Design 60 05/25/23 A 05/01 /23 A PREA 030 W RF 60% Design - Updated Plan Set 60 05/26/23 A 09/25/23 A PREA 090 W RF 90% Design 60 09/26/23 A 05/08/24 A PRE-1160 W RF 90% Design - Updated Plan Set 14 05/22/24 A 06/06/24 A PRE-1140 W RF 100% Design 30 06/06/24 A 07/08/24 A CMAR ESTIMATES PRE-1060 TTF 100% Design & W RF 60% Design - Estimate JJJU08/14/23A 07/31/24A 60 08/14/23 A 10/26/23 A PRE-1070 TTF 100% Design & W RF 60% Design - Estimate Review Meeting 0 10/27/23 A PRE-1110 TTF 100% Design & W RF 90% Design - Estimate 42 06/13/24 A 07/31/24 A PRE-1120 TTF 100% Design & W RF 90% Design - Estimate Review Meeting 0 07/31/24 A CMAR CONSTRUCTABILITY REVIEWS 08/14/23 A 05/21/24 A PRE-1040 TTF 100% Design &WRF60%Design -Constructability Review 60 08/14/23A 10/16/23A PRE-1050 TTF 100% Design & W RF 60% Design - Constructability Meeting 0 10/17/23 A PRE-1100 TTF 100% Design &WRF90%Design -Constructability Review 60 04/17/24A 05/20124A PRE-1130 TTF 100% Design &WRF90%Design -Constructability Meeting 0 05/21/24A PROCUREMENT r 01/26/25 PRE -SELECTED EQUIPMENT PROCUREMENT 355 08/25/23A 10/08/24 PRO-1000 PS#1 -Supplier Quote and Scope of Supply 7 08/25123A 10/29/23A PRO-1010 PS#1 -Bid Evaluation 2 10/30/23A 10/31/23A PROA 020 PS#1 - Evaluation Meeting 0 11/01/23 A PROA030 PS#1 -Amendment Proposal 2 11/02/23 A 11/03/23 A PROA 040 PS#1 -Council Agenda (Monday of the Week Before) 9 11/06/23 A 11/14/23 A PROA 050 PS#1 - Council Approval (Second and Fourth Tuesday of the Month) 0 11/14/23 A PROA060 PS#1-Contract Amendment 5 11115123A 12114123A PROA080 PS#1- Contract toSupplier 7 12/15/23A 12/22/23A PRO-1120 PS#2 - Supplier Quote and Scope of Supply PRO-1130 PS#2 - Bid Evaluation PRO-1140 PS#2 - Evaluation Meeting 28 04/17/24A 08/30/24 7 08/31/24 09/06/24 0 09/09/24* PRO-1170 PS#2 -Amendment Proposal 6 09/10/24 09/15/24 PROA 210 PS#2 - Council Agenda (Monday of the Week Before) 9 09/16/24* 09/24/24 PRO-1220 PS#2 - Council Approval (Second & Fourth Tuesday of the Month) 0 09/24/24 PRO-1240 PS#2-Contract Amendment 7 09/25/24 10/01/24 PRO-1280 PS#2 - Contract to Supplier CMAR PROCUREMENT 7 10/02/24 10/08/24 q4 11/10/23 A 01/26/25 PRO-1070 SS#1 - Prepare Advertisement 32 11/10/23 A 12/11/23 A PRO-1090 SS#1 -Advertise 36 12112/23A 01122/24A PRO-1100 SS#1 - Proposal Due Date 0 01/23/24A PRO-1150 SS#1 -Bid Evaluation 7 01124/24A 01129124A PRO-1160 SS#1- Evaluation Meeting 0 01/30/24A PRO-1180 SS#1-Amendment Proposal 6 01130/24A 02104124A PRO-1190 SS#1 - Council Agenda (Monday of the Week Before) 9 02/05/24 A 02/13/24 A PRO-1200 SS#1 - Council Approval (Second & Fourth Tuesday of the Month) 0 02/13/24 A PROA230 SS#1 -Contract Amendment 5 7 02/14/24A 02/14/24A 02/14/24A 03/04/24A PROA270 SS#1- Contract toContractor PRO-1110 SS#2- Prepare Advertisement 21 I 06/07/24A 07/18/24A PROA250 SS#2-Advertise 25 07/19/24A 08/20/24 Remaining Level of Effort I Actual Work 0 Critical Remaining Work Achlal Level of Effort I Remaining Work ♦ ♦ Milestone CMAkAgree nt Exeauted 0.5 MGDTerrlpordryTreatrhentlFadlity F)Operatiohal Target Date r 4:0 MGD Water Reclamation R r 4.0 MGD Water Re oll TTF 100% design TTF 100% Design Updated Plan Set MMMWW TTF 00 % Design;- Firjal Plan $et `I00% Ddsigri - Fir1al Drawih Changes ON: W kF 60% design W RF 60% sign - l'Jpdated Plan' Set;I, Ej WRF:90°/p Sign W RF 9 %', Des',ign ; Update Plain Set I I I I I I I I I I I I I I I :M W HOOP/° Design I� TTF 10 %Design&:WRF60%Dbsigh E9tirriate TTP 10 % design &: W RF 60, % Design Eetin pte F�eview M etir g TTF 100% Design W RF 90% Design - Bstirrete ♦ TTF 100% Design W RF 90% Design - Estimate Review Meeting TTF 1100 o Design & W RF;60 % Design ; nstru'ctabflityRevi w ,TTF: ,100 V. Desigrj & VVW,-60 4 Deeign r pstryctability Mee ng j ITTR 100° Desigh & W RF 90° DeW 6- CohstrwctalbilityReview ♦I TTF 100° Design & W RF 90% Design - Constructability:Meeting �I PS#1 Supplies Quote and Scopb of S p¢y I P$#1 Bid:Evaluation t PS#1 Evaluatlon Meeting III PS#1 Amendment Proposal ■ PS#-CoundAgenda(Mondayof e';WeekBefore) PS# - Coundl Approval (Secohd ah Fourth Tuesday of he Month) SO SA - contract Amerpr nt PS#1 -Contract Yo Supplier P8#2 Supplie Quote and 8000.e of:SuRplY 1 PS#21- Bid Ev luation I♦ PSQ -Eyalu lion:Meeting; 1 :PS#2 -Armen meht P;ropo'sal PS#2 -ICou cil Agenda (Monday of the Wasik Before) PS#2-: Gou cil Approval ISeoond A Fourth Tuesday of the Monti) PS#2:Co tractAnlendrent 'N PSQ - ntrapt to Supplied S#1 - Pie paieAlvertisenjent MM SS#1 -Advertise �I SS41 - Proposal: Due Data 1: SS#1 ; Bid:Evaluation I ♦ SS#1 ; Evaluation Meetin 1 SS#1:-Arrrendinent Prop sal :0 SS#,1-CoundlAgenda(MondayofthelWe kB4for6) $S#� - counplApprova (Second &, Fourth essay of the Monthk SS#`I - Contract Amend inert SS#1:- Contract to ntractor S#2 - Prepare Adve isert)entl SS#2 -Advertise Page 1 of 3 TASK filter: All Activities © Oracle Corporation CMAR SCHEDULE... DATA DATE = 08/12/24 Activity ID Activity Name Original Duration Start Finish 2023 2024 2025 2026 2027 J F M A M J Jul A I S Oct N D J F M A M J Jul A S Oct N D J F I M A M J Jul A S Oct N D J F M A M J Jul A S O N D J F M A MI J I Jul I A I S OctN I D PRO-1260 SS#2 - Proposal Due Date 0 08/20/24 I I I I I 'I I I I I ♦ Milestone ; Execute; ♦ SS#2 - Proposal 0� SS#2 : BidEval ♦ S$#2 -; Evaluation d S8#2 -Amiend 0 SS#2 - Cbunc $S#� - Cpunc 0 SS#2-font 01 SS#2 - �Coni �, SS#3 r S AS#3 ♦ ■ britract *!Mile Due;Datt; atidn Meeting nt:Proposal 11Agenda (Mbnday oflthe Week Before) IApproval ($econd &:Fouj h Yuesoay of the Month) ctAmehdrrknt : Tact10 Contractor PrepardAduertisl;meht 3,Advertise 3 % Pr6posa1 Dwe Date - Bid Evaluation S#3 - Evaluation Megtins SS#3-Amehdmant Rropbsal: ■ $S43 - Cjounpl Agenda (Monday of the ;Week B ♦ SS#,3 - Coundl AdproSal (�ecohd & Fogth Tues 1 :SS#3-Contract Amendment 1; S$#3 Coritrad to Contractor stonb - Equipment Delivery' urarice and Bonds Development antl Drainage Construction Complete urarice and Bonds Milestone -Yard Pipe and MBFf Constru isurancb and Bonds : Milestone - Pump!Statjon and MBR', Pla ' ' ' ' ' - Execute Contract Mileston - E>Sewf a Contrdct j : Milestone - Equipmen I I I I I - Execute Contract Milestone - Equip - Execwfe Contract Milestone, Equipment - Execute Contract ♦I Milesto fore) Jay bf the Month) ctiori Complete t Cdrrplete : ' I I I I I - Equipment Delivery. Delivery I I I I I I nt: Delivery] livery e - �quipmek Delivery I I I I I I I I I I I I PRO-1290 SS#2 - Bid Evaluation 7 08/21/24 08/27/24 PRO-1300 SS#2 -Evaluation Meeting 0 08/27/24 PRO-1310 SS#2 -Amendment Proposal 5 08/28/24 09/01/24 PRO-1320 SS#2 - Council Agenda (Monday of the Week Before) 9 09/02/24* 09/10/24 PRO-1330 SS#2 - Council Approval (Second & Fourth Tuesday of the Month) 0 09/10/24 PRO-1340 SS#2- Contract Amendment 7 09/11/24 09/17/24 PRO-1350 SS#2 - Contract to Contractor 7 09/18/24 09/24/24 PRO-1360 SS#3- Prepare Advertisement SS#3-Advertise SS#3 - Proposal Due Date 28 35 0 10/02/24 10/29/24 PRO-1370 10/30/24 12/03/24 PRO-1380 12/03/24 PRO-1390 SS#3 - Bid Evaluation 7 12/04/24 12/10/24 PRO-1400 SS#3 - Evaluation Meeting 0 12/10/24 PRO-1410 SS#3 -Amendment Proposal 11 12/11/24 12/21/24 { PRO-1420 SS#3 - Council Agenda (Monday of the Week Before) 9 01/06/25* 01/14/25 PRO-1430 SS#3 - Council Approval (Second &Fourth Tuesday of the Month) 0 01/14/25 PRO-1440 SS#3-Contract Amendment 5 01/15/25 01/19/25 PS PRO-1450 11 - TTF KUBOTA SS#3 - Contract to Contractor 7 01/20/25 01/26/2s MBR PROCUREMENT PS1.01-1000 Milestone -Execute Contract 0 02/29/24 A PS1.01-1010 I Milestone - Equipment Delivery 0 11/18/24* CONTRACTSCHEDULE 283 11/27/23 A 12/16/24 BP 1 DEVELOPMENT PACKAGE r r BP1.01-1000 Milestone - Execute Contract, Provide Insurance and Bonds 10 03/04/24A 03/07/24A BP1.01-1010 Milestone - Contractor Notice to Proceed 0 03/08/24 A :1 Milestone:- Execute r Milestone;- Contras[ 1�1 :I Milestone:- Execute r Milestone; -Contract 'I :■ : Milestone - Execut ♦; Milestone - Contra Contract, Provide In r Notice to Proceed +Milestone Site Contract, Provide In r Notice to Proceed BP1.01-1020 Milestone - Site Development and Drainage Construction Complete 0 * CONTRACT SCHEDUL 03/18/24A BP 1 ■ �: BP1.02-1000 Milestone -Execute Contract, Provide Insurance and Bonds 10 03/08/24 A BP1.02-1010 Milestone -Contractor Notice to Proceed 0 08/30/24* os/3o/za 03/08/24 A 03/08/24 A BP1.02-1015 Milestone -Yard Pipe and MBR Construction Complete 0 03/13/25* CONTRACTSCHEDULE r 03/13/25 1 tr tr Contract, ,Provide I lor Notice to Proceed BP1.03-1000 Milestone - Execute Contract, Provide Insurance and Bonds 10 03/04/24 A 03/19/24 A BP1.03-1010 Milestone - Contractor Notice to Proceed 0 03/19/24 A BP1.03-1020 Milestone -Pump Station and MBR Plant Complete 0 03/13/25 CONTRACT SCHEDULE o3/05/24A 03/13/25 1 • rr: � I I I I '� Milestone ;� Milestone I I I I ♦ Milestone Milestone I♦ Milestone PS2.01-1000 Milestone - Execute Contract 0 11 0/08/24 PS2.01-1010 Milestone - Equipment Delivery 0 10/14/25 CONTRACTSCHEDULE � 265 10/09/24 10/14/25 PS 1 ■ - • INTERNATIONAL HEADCELL•PROCURE PS2.02-1000 Milestone - Execute Contract 0 10/08/24 PS2.02-1010 Milestone -Equipment Delivery 0 07/15/2s Olm F CT SCHEDULE zoo 10/09/24 07/15/25 1 ■ • � � � : � : PS2.03-1000 Milestone -Execute Contract 0 10/08/24 PS2.03-1010 Milestone - Equipment Delivery 0 08/12/25 CONTRACTSCHEDULE 220 10/09/24 - 08/12/25 PS 1 • -WRF VEOLIAUV SYSTEM PROCUREMENT PS2.04-1000 Milestone -Execute Contract 0 10/08/24 PS2.04-1010 Milestone -Equipment Delivery 0 07/01/25 CONTRACTSCHEDULE 190 10/09/24 PS 15 - WRF ANDRITZ CENTRIFUGE PROCUREMENT PS2.05-1000 Milestone -Execute Contrail 0 PS2.05-1010 Milestone - Equipment Delivery 0 CONTRACT SCHEDUL 270 10/08/24 10/21/25 1o/os/za 10/21/25 Remaining Level of Effort I Actual Work 0 Critical Remaining Work Actual Level of Effort I Remaining Work ♦ ♦ Milestone Page 2 of 3 TASK filter: All Activities © Oracle Corporation CMAR SCHEDULE... I I DATA DATE = 08/12/24 I me P52.06-1000 Milestone - Execute Contract PS2.06-1010 Milestone - Equipment Delivery CONTRACT SCHEDULE BP2.01-1000 Milestone - Execute Contract, Provide Insurance and Bonds BP2.01-1010 Milestone - Contractor Notice to Proceed BP2.01-1020 Milestone - Construction Complete CONTRACT SCHEDULE BP3.01-1000 Milestone - Execute Contract, Provide Insurance and Bonds BP3.01-1010 Milestone - Contractor Notice to Proceed BP3.01-1020 Milestone - Construction Complete CONTRACT SCHEDULE BP3.02-1000 Milestone - Execute Contract, Provide Insurance and Bonds BP3.02-1010 Milestone - Contractor Notice to Proceed BP3.02-1020 Milestone - Construction Complete WCONTRACT SCHEDULE BP3.03-1000 Milestone - Execute Contract, Provide Insurance and Bonds BP3.03-1010 Milestone - Contractor Notice to Proceed BP3.03-1020 Milestone - Construction Complete Duration 0 10/08/24 0 12/30/25 320 10/09/24 12/30/25 20 0 0 310 20 0 0 574 20 0 0 574 20 0 0 09/25/24 10/30/24 01 /27125 02/24/25 01 /27/25 02/24/25 01 /27125 10/22/24 10/22/24 01/06/26 01/06/26 02/21 /25 02/21 /25 05/06/27 05/06/27 02/21 /25 02/21/25 05/06/27 02/21/25 02/21 /25 05/06/27 05/06/27 Milest Mile ♦', MilE Execute Contrad - Execute Contract,; Provide ilnsurance and Bon( - Contractor Noticeto Proceed Jill Milestone - Exeaute Contract,', Provide In: Milestone - Contractor Notice to Proceed Jill Milestone - Exeaute Contract,', Provide In! Milestone - Contractor Notice to Proceed Jill Milestone - Exeaute Contract,', Provide In! Milestone - Contractor Notice to Proceed Milestone ; EgUipn*nt Delivery Milestone:- Cohstn5dioh Complete nce and Bands. nce and Bands: nce and Bands: N Milestone Construction Col Milestone Construction Col Milestone Construction Col Remaining Level of Effort I Actual Work 0 Critical Remaining Work Page 3 of 3 TASK filter: All Activities Actual Level of Effort I Remaining Work ♦ ♦ Milestone © Oracle Corporation Carney Tab 6 Carney TAB 6 — OTHER DOCUMENTATION Solicitation Set No. 2 Evaluation Scores BP 2.01 — WRF Underground Mechanical & Structural Package Scaring Summary GARNEY 1. Total Cost 35.00 2. Experience / Past Performance 63.00 3. Com pl is —with ProposeI Terms and Conditions PASS Total Awarded Points 98.00 1700 Swift Street, North Kansas City, MO 64116 Phone: 816.741.4600 www.garney.com CITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY OF ANNA, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS IN THE AMOUNT NOT TO EXCEED THIRTY-FIVE MILLION EIGHT HUNDRED SEVENTY-SIX THOUSAND SEVEN HUNDRED EIGHTY-SIX DOLLARS AND ZERO CENTS ($35,876,786.00) TO GARNEY COMPANIES, INCORPORATED FOR THE CONSTRUCTION AND INSTALLATION OF EQUIPMENT AND MATERIALS AT THE HURRICANE CREEK REGIONAL WASTEWATER TREATMENT PLANT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Hurricane Creek Regional Wastewater Treatment project is identified as a Community Investment Program construction project in the City of Anna; and, WHEREAS, the City completed a publicly advertised request for proposal process for Construction Manager At Risk Services for the project, and opened the proposals on June 29, 2023; and, WHEREAS, Council awarded the contract to Garney Companies, Incorporated to represent the City of Anna as the Construction Manager At Risk for the project in Resolution 2023-07-1495 on July 25; and, WHEREAS, funding for the project, including the above packages, is included in the adopted Fiscal Year 2023-24 Budget, as shown in the City of Anna Capital Improvement Plan; and, WHEREAS, Garney Companies, Incorporated utilized design plans and specification for the project to bid out the WRF Underground Mechanical & Structural Package as shown in Exhibit A. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated The recitals above are incorporated herein as if set forth in full for all purposes. Section 2. Authorization of Payment and Funding. That the City Council of the City of Anna hereby authorizes the City Manager to execute a purchase order in the amount not to exceed $35,876,786.00 to Garney Companies, Incorporated for the Bid Packages Shown in Exhibit B. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this day of September 2024. ATTEST: APPROVED: City Secretary, Carrie Land Mayor, Pete Cain Exhibit A 1704 Swift Street. North Kansan CN, MO 64116 Phone_ 816.741.4600 wxw-gamey-Dw TAB 2 - LIST OF DRAWINGS AND SPECIFICATIONS AND OTHER CONTRACT DOCUMENTS Drawings; Solicitation Set No. 2 Plans - Hurricane Creek Regional Water Reclamation Facility — 100% Design — Dated July 2024. Specifications: Solicitation Set No. 2 Technical Specifications - Hurricane Creek Regional Water Reclamation Facility — 1DO%Technical Specifications — Sealed July 2024, Other Documents: Addendums 1-2 dated August 2024, All Documents can he downloaded at the following location. SS #2 Documents on CIVCAST.com Exhibit B Gar Steven Smith Director of Public Works J20 W 71h 5T Anna, Texas 7W9 1700 SWR5tmd-North Kansas city_ MO64116 Prime: 915.741.4600 r .gam".Wm September 3, 2024 RE Hurricane Creek Regional Water Reclamation Facility & Temporary Treatment Facility Subject: Fxecutive Summary - Amendment Proposall No. 3 Mr. Smith, In accordance with the Agreement between Garney Companies, Inc., and the City of Anna, Garney is pleased to provide attached proposal in the amount of $W,STB,785.00 (Per the attached Cast of Work Breakdown) for the Hurricane Creek Regional Water Reclamation Facility & Temporary Treatment Facility, and requests that the City of Anna authorize this by amendment to the Original Agreement. Garney is submitting this proposal, with attachments listed in the Table of Contents, in accordance with the paragraph 9.03 of the Construction Manager at Risk Services Agreement for the Hurricane Creek Regional Water Reclamation Facility & Temporary Treatment Facility. This proposal includes the following scopes of work. RP 2.01- WRF Underground Mechanical & Sbixtural Packa p - This package includes mobilizing equipment to the project needed for this scope of work. The package also includes construction of the Lift Station, Grit/Fine Screen Splitter Structure, Grit Classifier Foundation Slah, Membrane Bioreactor Structure, Electrical Building Foundation Slab, UV Disinfection Structure, Solids Handling Foundation Slab and Sludge Holding Tank Foundation. Also included are all underground mechanical pipelines. Upon approval and receipt of an amendmenttothe Original Agreement Garneywill finalize contract negotiations with suppliers/subcontractors as applicable to move forward with the procurementof these bid packages in accordance with the requirements of the agreement. The prices included in this proposal are contingent upon Garney beingableto successfully enter into contractswith the supplier/subcontractors. Future Amendments will he forthcoming and will include Preselected Equipment and Bid Packages far the Regional Water Reclamation Facility. Please contact Garney directly if there areany questions regarding the Bid Packages, Cast of Work, General Conditions or associated Construction Manager at Risk fees included in this proposal. Sincerely, GARNEY COMPANIES, INC. ' � ---7 Jeremy Miller Project Manager Cc: Patrick Vidonish-Garney Mark Miner - Garney Kyle Kubista - Kimley-Horn THE CITY OF Anna Item No. 7.k. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Carrie Land AGENDA ITEM: Consider/Discuss/Action on Filling Vacancies on the Parks Advisory Board, Board of Adjustments, and Diversity and Inclusion Advisory Commission. (City Secretary Carrie Land) SUMMARY: The Interview Committee has evaluated applications from neighbors wishing to serve. They will present their nominations at the City Council Meeting for City Council's consideration. FINANCIAL IMPACT: This item has no financial impact. BACKGROUND: Jeff Reece, a member of the Parks Advisory Board, submitted his resignation from his position on August 19th due to personal reasons. The resignation was effective immediately, leaving Place 2 vacant, a term set to end in 2026. Tom Longmire's appointment to the Planning and Zoning Commission has resulted in a vacancy on the Board of Adjustments. The open position is Place 2, which has a term that ends in 2026. The seat held by Raul Luthra on the Diversity and Inclusion Advisory Commission is now vacant. The open position is Place 7, with the term set to end in 2025. STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Neighborly. ATTACHMENTS: THE CITY OF Anna /_10=10117_1111=1►yiI Item No. 7.1. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Consider/Discuss/Action on Appointment of the 2025 Boards and Commissions Interview Committee. (City Secretary Carrie Land) SUMMARY: The Interview Committee is composed of three Council Members tasked with reviewing Board and Commission appointments. Their responsibilities include reviewing applications, conducting interviews, and presenting appointment recommendations to the City Council. Additionally, they suggest appointees to fill vacancies throughout the year. Interviews will be held on Saturday, October 12, 2024. Appointment will be made on Tuesday, November 12, 2024. FINANCIAL IMPACT: This item has no financial impact. BACKGROUND: The following positions will be expiring in January 2025: Name Board name Lamarr T Dillingham Economic Development Corporation: Community Development Corporation Boards Thomas Longmire Planning and Zoning Commission Chad J Fisher Board of Adjustment Rachel C Sinagra Parks Advisory Board Alastair Hunte Parks Advisory Board Michael A Olivarez Board of Adjustment Ashley S Bergerson Board of Adjustment Jessica R Walden Planning and Zoning Commission Kylee Kelley Economic Development Corporation: Community Development Corporation Boards Michelle R Hawkins Economic Development Corporation: Community Development Corporation Boards Allison M Inesta Economic Development Corporation: Community Development Corporation Boards Jon K Hendricks Board of Adjustment Chad J Fisher Parks Advisory Board Matthew D Blanscet Planning and Zoning Commission Staci Martin Planning and Zoning Commission Susan P Jones Parks Advisory Board Travis Bates Board of Adjustment STRATEGIC CONNECTIONS: This item supports the City of Anna Strategic Plan, specifically advancing the strategic outcome area: Neighborly. ATTACHMENTS: THE CITY OF Anna /_10=10117_1111=1►yiI Item No. 9.d. City Council Agenda Staff Report Meeting Date: 9/10/2024 Staff Contact: Discuss or deliberate personnel matters (Tex. Gov't Code §551.074). City Council. City Secretary's Annual Review. City Manager's Annual Review. SUMMARY: FINANCIAL IMPACT: BACKGROUND: STRATEGIC CONNECTIONS: ATTACHMENTS: