HomeMy WebLinkAbout2008-08-11 Workshop, Closed Session & Regular Meeting AgendaC, OPgq,
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(972) 924-3325 • fax (972) 924-2620
CITY OF ANNA AGENDA NOTICE — CITY COUNCIL WORKSHOP/CLOSED
SESSION
August 11, 2008 6:30 p.m.—Anna City Hail Administration Building
The City Council of the City of Anna will meet in Workshop Session and Closed Session
at 6:30 p.m., Monday, August 11, 2008, at the Anna City Hall Administration Building,
located at 111 North Powell Parkway (Hwy 5), regarding the following items.
1. Call to Order
2. Roll Call and Establishment of Quorum.
3. Discussion regarding 2008-2009 Budget and Proposed Tax Rate. (Philip Sanders)
4. CLOSED SESSION: Under Tex. Govt Code Chapter 551, the City Council may
enter into closed session to:
a. discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072);
b. consult with legal counsel on matters in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the
Government Code (Tex. Govt Code §551.071);
c. Personnel: Consider position of City Secretary. (Government Code, Section
551.074).
The council further reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the Open
Meetings Act
4. Discussion regarding any item on the City Council's August 11, 2008 Regular
Meeting Agenda.
5. Adjourn.
1. The Council mayvote ands. as up n each of1W items listed w lois agenda.
2. '[he Comxil reserves We right m retire imo exxutive session wncaning anY oftlw items listed on this agenda, whenever i[ is
considered necessary and legallypstified m,dcr the 0tca Meeting Act.
3. Persons with adisability whowant m attend this meeting who may coed assistance should contact the City Secretary at 9n W4.
3325 two working days prior to dw mzting so Hut aWooprmu, mmugemeots cm Ix mads.
08-11-08 Regular City Council Agenda.doc t Posted 08.8-08
Post Office Box 776 • Anna, Texas 75409-0776
This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a
place readily accessible to the public at the Anna City Hall and on die City Hall
bulletin board at or before 5:00 p.m., August 8, 2008.
atha Wilkison, City Secretary
L nor Coundi may vote and/or set upon eacb ofihe items listed in this agenda.
2. The Council reserves the rightto retire into mete ive session concerning any of Ne items listed on this agenda whenever it is
ounsidcrd nestardy and legally justified under tie, Open Meeting Aid,
3. Persona with a disability who wartto attend tlils meeting who may raed assistance should cantx[tice City Seerdury a Sin 924-
3325
243325 two working days prim to the mcUing so then appropriate mraegemems one be made,
0841-08 Regular City Council Agenda.doc 2 Posted 08-8-08
ea# 4 "4aaa
(972) 924-3325 • fax (972) 924-2620
The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., Monday,
August 11, 2008, at the Anna City Hall Administration Building, located at 111 North
Powell Parkway (Hwy 5), to consider the following items.
1. Call to Order.
2. Invocation and Pledge of Allegiance.
3. Citizen comments. Citizens am allowed 3 minutes to speak. The Council is unable to
respond to or discuss any issues that are brought up during this section that are not on
the agenda, other than to make statements of specific factual information in response
to a citizen's inquiry or to recite existing policy in response to the inquiry.
4. Consent Items. These items consist of non-conhnversral or housekeeping"items
required by law. Items maybe considered individually by any Council member making
such request prior to a motion and vote on the Consent Items.
a. Approve Minutes of Regular City Council Meeting, July 8, 2008.
b. Approve Minutes of Regular Planning and Zoning Meeting, July 1, 2008.
c. Approve Minutes of Anna Community Development Corporation
Meeting of June 17, 2008.
d. Approve Minutes of Anna Community Development Corporation
Meeting of July 9, 2008.
e. Approve development plat for the "Wyche Property" property owners,
Matt and Marci Wyche. (Maurice Schwanke)
f. Adopt Resolution of the City of Anna Supporting Being Part of the Mass
Transit Planning Area of the North Central Texas Council of
Governments (COG) 2030 Mobility Plan.
1.'Pne Council .,,*e and/or act upon each ofthe items listed in this agenda
2. The Council reserves the right to ictirn into executive session concerning any ofthe items listed on this stands, whenever it is
conesnol necessary and 1,,off justifid wrier the Open Mcefing ACL
3. Prisms with a disability who ware to ishend this meeting who a"noodassistwashould cousin thsCity secretary a9M924-
3325 two Working days prior ro the meeting so that appropriate arswgemrnts can be made.
08.11-08 Regular city Council Agenda.doc
Post Office Box 776 • Anna, Texas 75409-0776
Posted 08-8-08
g. Approve an extension to an Interlocal Agreement with Collin County for
Environmental Services. (Philip Sanders)
5. Discussion regarding Air North Texas Partner Agreement. (Mike Crist)
6. Consider/Discuss/Action regarding a Recommendation of Award for the DART
Waterline from South Plant to FM 455 to W. R. Hodgson Co. for the amount of
$505,848.75. (Tim Morris)
7. Consider/Discuss/Action regarding a Change Order for Landscapes Unlimited
To build the Slayter Creek Trail. (Maurice Scdlwanke)
8. Consider/Discuss/Action regarding a Resolution establishing procedures for
contacts between City Council members, City Administrative Staff and persons
having business pending or in negotiations with the City. (Philip Sanders)
9. Consider/Discuss/Action regarding a Proposed Tax Rate for 2008-2009 Fiscal
Year. (Philip Sanders)
10. Discussion regarding 2008/2009 Budget Calendar. (Philip Sanders)
11. Consider/Discuss/Action regarding an Ordinance repealing Ordinance 395-
2008 ordering a special election to fill City Council Place 6 vacancy. (Clark
McCoy)
12. Consider/Discuss/Action regarding appointing a person to fill City Council Place
6 vacancy. (City Council)
13. Consider/Discuss/Action regarding an Ordinance ordering a special election to
fill City Council Place 6 vacancy and to propose to voters multiple amendments
to the City of Anna, Texas Home -Rule Charter. (Clark McCoy)
14. Consider/Discuss/Action regarding an Ordinance ordering a special election to
propose to voters multiple amendments to the City of Anna, Texas Home -Rule
Charter. (Clark McCoy)
15. Future Agenda Consideration:
a. Discussion regarding water rates for South Grayson Customers. (Keith
Green)
16. ConsiderlDiscuss/Action on any items listed on posted agenda for August 11,
2008 City of Anna Workshop Session and Closed Session, or any closed
session occurring during this Regular Meeting, as necessary.
17. Adjourn.
1. The Council may vote and a act upon each ofthe items listed in this agenda
2. The Council reserves the right ro retire into executive session concerning any of do hems listed on this agenda, whenever it is
cwsidcre t necessary and Iegolt,justlfiW ander he Open Muting Act.
3. Per90fls with. disability whn wart to moral this remmlg Whoman, used ass Tums. should eIXRMiuse City secretary at972924-
3325 two working days prior to the meming so Naz appropriate errangemems can be made.
08.11 .08 Regular City Council Agendmilme 4 Posted 08-8-08
This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place
readily accessible to the public at the Anna City Hall and on the City Hall bulletin
board at or before 5:00 p.m., July 18, 2008.
a Wilkison, City Secretary
I . The Council may vote and/or act upon each urine items listed in this agenda
2. ]be Council reserve the nghtw rotire into executive session wnceming any offie items listed on this agenda, whenevu i[ is
considered necessary said legallyJustified under the Open Meeting Act
3. Pe swiMadisabilirywhn toffi dthismaftwlmmaynad iste<aceshouldeontactthe City Secret m9R9N-
3325 two wonting days thorn, the mecting so that appropriate aerangemems can be made.
08-11-08 Regular City Council Agenda.dis, 5 Posted 0$-6-08
Item No.
city s�wa vy'a aaa way
Gx�y of q,iN
y City of Anna
Staff Agenda Report
TEXAS
Council Meeting: Aueust 11, 2008 Staff Contact: Philip Sanders
Account Code #: Date Prepared:Aueust 7, 2008
Budgeted
Exhibits: O Yes ❑ No
AGENDA SUBJECT: Consent Items. These items consist of non -controversial or
"housekeeping" items required by law. Items may be considered individually by any Council
member making such request prior to a motion and vote on the Consent Items.
a. Approve Minutes of Regular City Council Meeting, July 8, 2008.
b. Approve Minutes of Regular Planning and Zoning Meeting, July 1, 2008.
c. Approve Minutes of Anna Community Development Corporation
Meeting of June 17, 2008.
d. Approve Minutes of Anna Community Development Corporation
Meeting of July 9, 2008.
e. Approve development plat for the "Wyche Property" property owners,
Matt and Marci Wyche. (Maurice Schwanke)
f. Adopt Resolution of the City of Anna Supporting Being Part of the Mass
Transit Planning Area of the North Central Texas Council of
Governments (COG) 2030 Mobility Plan.
g. Approve an extension to an Intedocal Agreement with Collin County for
Environmental Services. (Philip Sanders)
STAFF RECOMMENDATION: Staff recommends approval of the consent Rams.
Agenda Request Form
Revised Ce Ian 3, 2007
L\City Admia\"ennitnifiMNaawUC CnaeltCity CouncitV0008-12,Oflint Version Agenda Item Requestdoe
xr&,m 4e,
City of Anna
Staff Agenda Report
Tes+y
Council Meeting: 08/12/08 Staff Contact: Maurice Sehwanke
Prepared by: T. Ross
Account Code #: N/A Date Prepared: 08/06/08
Budgeted Amount: S N/A Exhibits: NYes ❑ No
AGENDA SUBJECT:
Consider/Discuss/Act on development plat for the "Wyche Property"
property owners, Matt and Marci Wyche.
SUMMARY:
This development plat is located within the extraterritorial jurisdiction of the City.
The proposed improvement to this tract is a garage for an existing single family
structure. The property is located at 8101 Red Fox Road.
The plat meets the City of Anna development plat requirements
PLANNING AND ZONING COMMISSION ACTION: (If a P & Z Item)
The Planning and Zoning Commission at their regular meeting, August 4,
2008, recommended approval of the development plat. The vote was
unanimous.
ACTION:
Approval
OVX� OFq��
i
FEXX5
Council Meeting: August 11, 2008
Item No. ji£
cay yooraary'e u e only
City of Anna
City Council Agenda
Staff Report
Staff Contact: Philip Sanders
Account Code #: NA
Budgeted Amount: $ NA Exhibits: ❑ Yes ❑ No
AGENDA SUBJECT: Resolution of the City of Anna Supporting Being Part of the
Mass Transit Planning Area of the North Central Texas Council of Governments (COG)
2030 Mobility Plan.
SUMMARY: The North Central Texas Council of Governments will be conducting a
feasibility study regarding the use of the existing DART rail line that to provide regional
rail service from Plan to McKinney. The attached Resolution requests that the COG
include the cities of Melissa and Anna in the mass transit planning area. The Resolution
also includes a statement of general support for the use of this rail line as a means of
providing regional rail transportation for North 'Texas residents.
STAFF RECOMMENDATION: Staft'recommends approval of this Resolution.
Ov�� OFgM1;t_
TRXPS
Council Meeting: August 1], 2008
Item No.
cily&, tary's Aly
City of Anna
City Council Agenda
Staff Report
Staff Contact: Philip Sanders
Account Code #: NA
Budgeted Amount: $ NA Exhibits: O Yes ❑ No
AGENDA SUBJECT: Consider/Discuss/Action Approval of an extension to an
Interlocal Agreement with Collin County for Environmental Services.
SUMMARY: The City of Anna currently has in interlocal agreement with Collin
County for the provision of Environmental Services in the City of Anna. The services
provided by the County include regular inspections of all food service establishments,
and public and semi-public swimming pools in the City limits. Inspectors will also
investigate complaints of food and water borne illness, and other environmental health
issues. The term of the agreement is for one year with options to extend each year. The
attached amendment will extend the agreement through September 30, 2009 for a cost of
$6,240.
STAFF RECOMMENDATION: Staff recommends approval of this Agreement.
Council Meeting: August 11, 2008
,zrEm s
City of Anna
City Council Agenda
Staff Report
Staff Contact: Philip Sanders
Account Code #: NA
Budgeted Amount: $ NA Exhibits: O Yes ❑ No
AGENDA SUBJECT: Discussion regarding Air North Texas Partner Agreement
SUMMARY: Councilman Crist has asked that the City consider approval of the
attached Air North Texas Partner Agreement. The Air North. Texas campaign is a
collaborative initiative involving partners from public, private and non-profit entities that
promote a consistent regional message regarding air quality. By approving and signing
the agreement, the City would indicate its willingness to participate in a variety of
initiatives to promote clean air in north Texas (see attached Partner Agreement).
Item No. -_ (y
Cny S..Wy Y ase My
City of Anna
Staff Agenda Report
TEXAy
Council Meeting: August 11, 2008 Staff Contact: Philip Sanders
Account Code #: Date Prepared:August 7, 2008
Budgeted Amount: $ Exhibits: ❑ Yes ❑ No
AGENDA SUBJECT: ConsiderlDiscuWAction regarding a Recommendation of Award
for the DART Waterline from South Plant to FM 455 to W. R. Hodgson Co. for the
amount of $505,848.75. (Tim Moms)
SUMMARY: Bids were accepted on August 7, 2008 for the construction of the DART
waterline from the south plant to FM 455 in Anna. A total of 11 bids were received.
Enclosed is a tabulation of those bids.
The lowest bid was submitted by W. R. Hodgson Co. for the amount of $505,848.75.
STAFF RECOMMENDATION: Consulting Engineer, Tim Morris and staff recommend
that you award the project to W. R. Hodgson Co. for the bid amount.
Agmda Rcgwsl Fom
Revised December 3,2W7
I.:K:ity Admin Administradon\Na \City Couneil\City CouncOW8b8-12A im Version Agenda Item Reyaew.doc
It, VA A. %
OFq�,�
City of Anna
Staff Agenda Report
tEXAS
Council Meeting: 08/11/08 Staff Contact: Maurice Schwanke
Prepared by: Maurice Schwanke
Account Code #: N/A Date Prepared: 08/07/08
Budgeted Amount: $ 50,000 Exhibits: ❑ Yes ❑ No
AGENDA SUBJECT:
Slayter Creek Park—Change order regarding the trail.
SUMMARY:
The City received a grant for a trail section following Slayter Creek from
the new park south as far as we can go. The grant was for $100,000 of
grant funds and $50,000 of local funds that are currently in place for a total
project of $150,000. Landscapes Unlimited can build this trail from the
park to Hackberry, for this amount. We would like to issue a change order
adding this work to the existing contract using the Tips and Taps pre-bid
arrangement. We are working with the West Crossing people on the
easement where the walkway will be located.
PLANNING AND ZONING COMMISSION ACTION: (If a P & Z Item)
Im
ACTION:
Approval
v` V
Council Meeting: August 11. 2008
Item No.
City Swrctvy's uw only
City of Anna
City Council Agenda
Staff Report
Staff Contact: Philip Sanders
Account Code #: NA
Budgeted Amount:_S NA Exhibits: 0 Yes ❑ No
AGENDA SUBJECT: Consider/Discuss/Action regarding a Resolution establishing
procedures for contacts between City Council members, City Administrative Staff and
persons having business pending or in negotiations with the City.
SUMMARY: That attached Resolution outlines a uniform policy regarding procedures
for contacts between Council Members, City Staff, and persons having business pending
or negotiations with the City. The intent of the Resolution is to clarify the role of City
Council and Administrative Staff in dealing with persons who have business pending
with the City.
STAFF RECOMMENDATION: Staff recommends approval of this Resolution.
Council Meeting: August 11, 2008
Item No. A—
City swmM 's use only
City of Anna
City Council Agenda
Staff Report
Staff Contact: Philip Sanders
Account Code #: NA
Budgeted Amount_$ NA Exhibits: O Yes ❑ No
AGENDA SUBJECT: Consider/Discuss/Action regarding a Proposed Tax Rate for the
2008-2009 Fiscal Year.
SUMMARY: As part of the budget process, the City Council is required to vote on a
proposed maximum tax rate prior to holding public hearings on the budget. The tax rate
proposed in the budget submitted to the City Council is 0.575 cents per $100 valuation.
This is the same total tax rate that was approved last year. Of that, 0.479458 cents is for
maintenance and operations, and 0.095542 cents is dedicated to debt service.
The effective rate is 0.548433 cents (0.452891 cent for maintenance and operations and
0.095542 cents for debt service. The roll back rate is 0.584664 cents (0.489122 for
maintenance and operations and 0.95542 cents for debt service).
STAFF RECOMMENDATION: Staff recommends that the Council set the maximum
tax rate at 0.575 cents per $100 valuation (0.479458 cents for maintenance and
operations, and 0.095542 cents dedicated to debt service).
Council Meeting: August 11, 2008
Item No. _j—
City of Anna
City Council Agenda
Staff Report
Staff Contact: Clark McCoy
Account Code #: NA
Budgeted Amount: $ NA Exhibits: 0 Yes ❑ No
AGENDA SUBJECT: Discussion of proposed ordinance repealing Ordinance 395-
2008, which the Council recently adopted to order a special election to fill City Council
Place 6 vacancy.
SUMMARY: It is anticipated that the City Council will consider appointing a person to
fill the City Council Place 6 vacancy and will also consider an ordinance ordering a
special election to fill said vacancy and/or propose Charter amendments. Regardless of
how the Council chooses to fill the Place 6 vacancy, it is desirable to repeal Ordinance
395-2008. If the Council appoints someone to fill Place 6, then Ordinance 395-2008 must
first be repealed. If the Council chooses to fill Place 6 by Special Election, that option is
available in one of two alternative ordinances that are referenced in later agenda items.
One of those Ordinances orders a special election to fill Place 6 and for the voters to
consider the Charter amendments previously discussed by the Council. The alternative
ordinance orders a special election for the voters to consider the Charter amendments
previously discussed by the Council, but does not order a special election to fill Place 6.
Again, regardless of how the Council decides to fill Place 6, Ordinance 395-2008 should
be repealed to establish a clear public record of the Council's special -election order.
RECOMMENDED: This ordinance is recommended for adoption by the City Council
to address the issues described above.
ItemNo.
City seeder,'$ uee mly
1rEXNS)
City of Anna
Staff Agenda Report
Council Meeting: August 11, 2008 Staff Contact: Philip Sanders
Account Code #: Date Prepared:August 7. 2008
Budgeted Amount: $ Exhibits: ❑ Yes ❑ No
AGENDA SUBJECT: Consider/DiscusslAction regarding appointing a person to
fill City Council Place 6 vacancy. (City Council)
AgcWa Request Form
Revised December 3,2W7
VACity AdminW miniv inn\NWm�ity Cmmcl\City C.61UWMS 12�sTimt Version Agenda Item Regu
Item No. 1_
City smwt y's ose only
City of Anna
Staff Agenda Report
1XxS)
Council Meeting: August 11. 2008 Staff Contact: Philip Sanders
Account Code #: Date Prepared:August 7. 2008
Budgeted Amount: $ Exhibits: ❑ Yes ❑ No
AGENDA SUBJECT: Consider/Discuss/Action regarding an Ordinance ordering a
special election to fill City Council Place 6 vacancy and to propose to voters multiple
amendments to the City of Anna, Texas Home -Rule Charter. (Clark McCoy)
AgeadaRoq"Fm
Revised 1 =.re 3, 200'/
LACityA i.m tlminwWi.n NdCity Cw City CnunoiR20 M-12-0ST� Version AM" Han Regmst.d
Item No. -[a—
City secretary's us¢ only
Lx�y. OFgryV
City of Anna
Staff Agenda Report
TEXAS
Council Meeting: August 11, 2008 Staff Contact: Philip Sanders
Account Code N: Date Prepared:August 7, 2008
Budgeted
Exhibits: ❑ Yes ❑ No
AGENDA SUBJECT: Consider/DiscuWAction regarding an Ordinance ordering a
special election to propose to voters multiple amendments to the City of Anna, Texas
Home -Rule Charter. (Clark McCoy)
Agenda Request Form
Revisedp nnber 3, 2007
LTmi Admmn dminisemtionWmthaACityCouncilACityCouocilA2008A08-12-08\First Version Agenda Item Requesedoe
Council Meeting: Aueust11 2008
Account Code #: NA
Budgeted Amount: $ NA
Item No.
City Secretary's use only
City of Anna
Citv Council Atyenda
Staff Contact: Philip Sanders
Exhibits: D Yes D No
AGENDA SUBJECT: Discussion regarding water rates for former South Grayson
Customers
SUMMARY: During the May 13 meeting, the City Council voted to extend the current
water rate structure for the former South Grayson water customers through September 30,
2008. In October, the rates for those customers who live outside the City Limits will
change to 1.5 times the rate for inside the City customers. Councilman Green expressed
a desire to phase in the new rate for the outside the City customers over a period of three
months. In order to do this, the City Council would need to amend the water rate before
Sept. 30.