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HomeMy WebLinkAbout2024-10-22 Work Session & Regular Meeting MinutesRegular City Council Meeting Meeting Minutes ._; iI- (_'I I`f 01 Anna Tuesday, October 22, 2024 @ 6:00 PM Anna Municipal Complex - Council Chambers 120 W. 7th Street, Anna, Texas 75409 The City Council of the City of Anna met on 10/22/2024 at 6:00 PM in the Anna Municipal Complex -Council Chambers, located at 120 W. 7th Street, to consider the following items. 1. Call to Order, Roll Call, and Establishment of Quorum. Mayor Cain called the meeting to order at 6:00 PM. Members Present: Mayor Pete Cain Mayor Pro Tern Stan Carver II Deputy Mayor Pro Tern Elden Baker Council Member Kevin Toten Council Member Jody Bills Council Member Kelly Herndon Council Member Lee Miller Members Absent: None 2. Invocation and Pledge of Allegiance. Deputy Mayor Pro Tem Baker led the Invocation and Pledge of Allegiance. 3. Neighbor Comments. At this time, any person may address the City Council regarding an item on this meeting Agenda that is not scheduled for public hearing. Also, at this time, any person may address the City Council regarding an item that is not on this meeting Agenda. Each person will be allowed up to three (3) minutes to speak. No discussion or action may be taken at this meeting on items not listed on this Agenda, other than to make statements of specific information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. • Andrew Michrina thanked the City for sponsoring the Women's Self Defense Class recently. • Monty Marion opposed upgrading the Hackberry water tower lighting • Hieu Orozio spoke in favor of Agenda Item 7a. to rezone property from Single -Family to Downtown District for a Hibachi Grill. • Betty Sharp requested help to keep residential lots in the ETJ to large lots. 4. Reports. Receive reports from Staff or the City Council about items of community interest. • Mayor Pro Tern Carver noted the Veterans Parade will be held November 9, 2024 by the Greater Anna Chamber of Commerce. • Council Member Herndon showed the Veterans yard signs being offered to the neighbors. • Deputy Mayor Pro Tern Baker announced the Lairs Cemetery Dedication will be held October 26, 2024 at Rattan Elementary School. 5. Work Session. a. City Charter Amendment Process (City Secretary Carrie Land) City Secretary Carrie Land gave a brief overview of the Charter Amendment process and the time line for a May 2026 Election. b. Sherley Farms Development Update (Director of Development Services Stephanie Scott -Sims) The Tellus Group provided the City Council with an update regarding Sherley Farms, a proposed master -planned development located on the east side of future Leonard Avenue and north of FM 455. 6. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council Member making such request prior to a motion and vote on the Consent Items. MOTION: Council Member Toten moved to approve consent agenda items 6a through 6e and 6g. Council Member Herndon seconded. Motion carried 7-0. a. Approve City Council October 8, 2024 Meeting Minutes. (City Secretary Carrie Land) b. Review Minutes of the September 5, 2024, Joint Community Development Corporation and Economic Development Corporation Board Meeting. (Director of Economic Development Bernie Parker) C. Review Monthly Financial Report for the Month Ending September 30, 2024. (Budget Manager Terri Doby) The City of Anna's financial policies require the publication of a financial report monthly. This report covers the financial performance for Fiscal Year 2024 through September 30, 2024. Enclosed in the report is an executive dashboard that provides a high level look at major funds along with detailed reporting of sales tax collections. The financial condition of the City remains strong and the reported funds adhere to fund balance requirements. d. Review Minutes of the August 26, 2024 Diversity and Inclusion Advisory Commission Meeting. (Assistant City Manager Taylor Lough) e. Approve a Resolution making revisions to the Investment Policy. (Director of Finance Aimee Ferguson) The City of Anna, per the Investment Policy, is required to revisit, revise, and adopt the Investment Policy each year. Revisions recommended to the policy are confirmation of titles for Investment Officers and adding weighted average yield to maturity as the performance standard. The Texas Legislature did not make any substantive changes to the Public Funds Investment Act (PFIA) during the course of the last legislative session. A RESOLUTION REVIEWING AND AMENDING THE INVESTMENT POLICY OF THE CITY OF ANNA. Approve a Resolution authorizing the City Manager to execute purchase orders to Musco Sports Lighting, LLC, to install lighting system improvements on the Hackberry Water Tower. (Director of Public Works Steven Smith) This item is to authorize the City Manager to execute purchase orders for Musco Sports Lighting, LLC to install lighting system improvements at the Hackberry Water Tower site. A RESOLUTION OF THE CITY OF ANNA, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THIRTY-FIVE THOUSAND DOLLARS AND NO CENTS ($135,000.00), TO MUSCO SPORTS LIGHTING, LLC, FOR THE INSTALLATION OF LIGHTING SYSTEM IMPROVEMENTS TO THE HACKBERRY WATER TOWER; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION: Council Member Toten moved to approve. Deputy Mayor Pro Tem Baker seconded. Motion carried 6-1, Council Member Miller opposed. Approve a Resolution authorizing the City Manager to execute purchase orders in a fourth amendment to the Construction Manager at Risk contract for the construction of improvements at the Hurricane Wastewater Treatment Plant with Garney Construction. (Director of Public Works Steven Smith) This bid package is the next step in the construction of the treatment plant. As the Hurricane Creek Regional Wastewater Treatment Plant project continues to move forward additional portions of the project will be bid, and brought before the City Council for approval A RESOLUTION OF THE CITY OF ANNA, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS IN THE AMOUNT NOT TO EXCEED ELEVEN MILLION NINE HUNDRED EIGHT THOUSAND FIVE HUNDRED NINETY-ONE DOLLARS AND ZERO CENTS ($11,908,591.00) TO GARNEY COMPANIES, INCORPORATED FOR THE CONSTRUCTION AND INSTALLATION OF EQUIPMENT AND MATERIALS AT THE HURRICANE CREEK REGIONAL WASTEWATER TREATMENT PLANT; AND PROVIDING FOR AN EFFECTIVE DATE. 7. Items For Individual Consideration. a. Conduct a Public Hearing/Consider/Discuss/Action on a request to rezone one lot on 1.0± acre from SF-1 Single Family Residential District to Downtown (DT) District. Located on the east side of North Powell Parkway, 530± feet south of Fern Street. (Zone 24-0001) (Director of Development Services Stephanie Scott -Sims) The applicant is proposing to rezone the property to the Downtown (DT) District. The applicant proposes to convert the existing single family residential home on the site to a restaurant for use. At its October 7, 2024 meeting, the Planning & Zoning Commission recommended denial. Mayor Cain opened the public hearing at 8:15 PM. No public comments. Mayor Cain closed the public hearing at 8:16 PM. The City Council discussion ensued. Mayor Cain re -opened the public hearing at 8:16 PM. The applicant, Hieu Orozio spoke about the project. Mayor Cain closed the public hearing at 8:22 PM. MOTION: Deputy Mayor Pro Tern Baker moved to approve. Council Member Miller seconded. Motion carried 7-0. (Property rezoned under this ordinance is generally located on the east side of North Powell Parkway, 530± feet south of Fern Street) AN ORDINANCE OF THE CITY OF ANNA, TEXAS AMENDING THE CITY'S COMPREHENSIVE PLAN, ZONING MAP, AND ZONING ORDINANCE AND CHANGING THE ZONING OF CERTAIN PROPERTY AS DESCRIBED HEREIN; PROVIDING FOR SAVINGS, REPEALING AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR A PENALTY CLAUSE NOT TO EXCEED $2,000 OR THE HIGHEST PENALTY AMOUNT ALLOWED BY LAW, WHICHEVER IS LESS; AND, PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. Consider/Discuss/Action on a Resolution approving an Economic Development Incentive Agreement with the Seitz Group, Inc. for Commercial/Retail Development. (Director of Economic Development Bernie Parker) The Seitz Group are working on developing a 27 acre site located at the intersection of Rosamond Parkway and US 75. They are looking to build 123,000 square feet National Grocer, and 8 out parcels. The Agreement requires Seitz Group to complete construction of Grocery Improvements by December 31, 2027 to receive incentives. Mr. Erick Seitz spoke to Council. MOTION: Council Member Herndon moved to approve. Deputy Mayor Pro Tern Baker seconded. Motion carried 7-0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS APPROVING AN INCENTIVE AGREEMENT WITH SEITZ GROUP, INC. Consider/Discuss/Action on a Resolution regarding the naming of a park located at 1456 Persimmon Dr. "Carol Park." (Director of Neighborhood Services Marc Marchand) Carol Ann Collins has been active in the City of Anna as a real estate broker, land investor and developer having owned 1500 acres producing almost 3,000 lots and several commercial sites. During the past 29 years, she has made tremendous effort to develop projects that represent quality and contributes toward the growth and enhancement of the City. In 2002, she donated funding for the fire department to purchase a dedicated brush truck, in 2013 she donated funding to the police department for patrol bikes, and in 2014 donated the historic Train Depot that was located on property she owned. This parkland is being dedicated to the community by Carol and her husband Don, and the naming of park or other recreation areas are to ensure that the given names are consistent with the values and character of the area or neighborhood served and within the City as a whole and the naming of the park will better ensure a sense of place for all neighbors and distinguish the park as a public space. The Parks Advisory Board reviewed and unanimously recommended to the City Council naming the new park generally located at 1456 Persimmon Dr. "Carol Park." MOTION: Deputy Mayor Pro Tern Baker moved to approve. Council Member Herdon seconded. Motion carried 7-0. A RESOLUTION OF THE CITY OF ANNA, TEXAS NAMING A PARK LOCATED 1456 PERSIMMON Dr. "CAROL PARK". d. Consider/Discuss/Action on a Resolution amending the name and terms of members of the Diversity and Inclusion Advisory Commission. (Assistant City Manager Taylor Lough) The Anna Diversity and Inclusion Advisory Commission has adopted a work plan consisting of three focus areas: engagement, community contributions, and advisement. Members of the City Council have requested to change the name of the Commission to the Neighbor Engagement and Inclusion Commission. The resolution also changes the terms of members from May to December 31 to reflect the current appointment procedures. MOTION: Council Member Toten moved to approve. Council Member Herndon seconded. Motion carried A RESOLUTION OF THE CITY OF ANNA, TEXAS AMENDING RESOLUTION NO. 2020-07-757 CREATING THE ANNA DIVERSITY AND INCLUSION ADVISORY COMMISSION; ESTABLISHING PROCEDURES FOR APPOINTMENT AND REMOVAL OF MEMBERS; AND ESTABLISHING DUTIES AND RESPONSIBILITIES OF THE COMMISSION. Closed Session (Exceptions). Under Tex. Gov't Code Chapter 551, the City Council may enter into Closed Session to discuss any items listed or referenced on this Agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072). Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087). d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074). City Manager. City Council, Boards and Commissions. MOTION: Council Member Toten moved to enter closed session. Council Member Herndon seconded. Motion carried 7-0. Mayor Cain recessed the meeting at 8:53 PM. Mayor Cain reconvened the meeting at PM. 9. Consider/Discuss/Action on any items listed on any agenda - work session, regular meeting, or closed session - that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. MOTION: Council Member Herndon moved to extend City Manager Ryan Henderson's employment contract for residency for 6 months. Deputy Mayor Pro Tern Baker seconded. Motion carried 7-0. 10. Adjourn. Mayor Cain adjourned the meeting at PM. APPROVED this day of k10 n, 2024 THE CITY OF Mayor Pete Cain ATTEST: City Secretary Carrie L.