HomeMy WebLinkAboutRes 2024-12-1713 Project Order with Dunkin Sims Stoffels for Bryant Park Design ServicesCITY OF ANNA, TEXAS
RESOLUTION NO. 20,a W - la - 17 i3
A RESOLUTION OF THE CITY OF ANNA, TEXAS, APPROVING A
PROFESSIONAL SERVICES PROJECT ORDER FOR DESIGN SERVICES
RELATED TO BRYANT PARK BY DUNKIN SIMS STOFFELS.
WHEREAS. the City Council of the City of Anna. Texas. ("City Council") finds that the professional
services project order (PSPO) #PARKS2 with Dunkin Sims Stoffels is instrumental and necessary
to the design of improvements at Bryant Park: and
WHEREAS. PSPO PPARKS2 amends Master Agreement for Professional Services 2021-2026
vvith Dunkin Sims Stoffels: and
WHEREAS. the City Council considers park improvements at Bryant Park to be beneficial to the
neighbors of Anna. Texas, meeting several goals and objectives set forth in the Strategic Plan
adopted by City Council: and
WHEREAS. the City Council approves PSPO #PARKS2 to include the following fee:
"The total amount for fiscal year 2024: $537.834.''
NOW THEREFORE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA,
TEXAS, THAT:
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes as set forth in full.
Section 2. Approval and Authorization of Agreement.
The City Council hereby approves the extension attached hereto as Exhibit 1 to execute a PSPO
that amends Master Services Agreement 2021-2026 with Dunkin Sims Stoffels and ratifies and
approves the City Managers execution of the same. The City Manager is hereby authorized to
execute all documents and to take all other actions necessary to finalize and enforce the PSPO
with Dunkin Sims Stoffels.
PASSED, APPROVED. AND ADOPTED on first and final reading on this 17" day of December
2024.
ATTEST: APPROVED:
EXHIBIT 1
Professional Service Project Order #PARKS2
Pursuant to and subject to the referenced Master Agreement for Professional Services (Master PSA),
between the City and Firm. City hereby requests that Firm perform. and Firm agrees to perform. the
work described below upon the terms and conditions set forth in said Master PSA. which are incorporated
herein by reference for all purposes. and in this Professional Service Project Order (PSPO).
MPSA#
2021-2026
FIRM NAME
Project Name
# Of Consecutive Business
Days to Complete Project.
Original Project Fee
MASTER PSA CATEGORY: F-Landscape Architecture and
Park Planning
ANNA PROJECT CODE:
Dunkin Sims Stoffels
Bryant Park Master Plan
180
$537,834
OWNER OPTIONAL INFORMATION:
1 Date and Time to Commence: Upon Receipt of Signed Professional Services Project Order. City's
Purchase Order and Notice to Proceed
2. Other: Architectural Barrier Requirements. Yes X No
INVOICE SUBMITTAL
Billing Period: Monthly -Through the end of each month, billed by the 10th of the following month.
Mail to: Attn: Joanna Golleher,
City of Anna
Neighborhood Services
120 W 7 St
Anna, TX 75409
Invoice Mailing Instructions Include work order number, PO number, billing period, and project name.
Master PSA$t 2021-2026 1
PS1104PARK52
The PSPO DOCUMENTS as that term is used herein, shall mean and include the following
documents. and expressly incorporates the following by reference for all purposes.
A. Master Agreement for Professional Services 2021-2026 effective July 13. 2021. and
B. This Professional Services Project Order (PSPO) # PARKS2. and
C. Scope of Services -Proposal to the City of Anna (Exhibit A).
This PSPO shall incorporate the terms of all the documents in their entirety. To the extent that
there are any conflicts with provisions of the Master PSA. this PSPO or each other, the provisions
of the Master PSA. then the provisions of this PSPO shall prevail in that order.
Scope of Services: Reference Proposal attached hereto as Exhibit A.
Schedule of Work and Completion Deadline(s): Work will take approximately 6 months.
Acceptance:
The individuals executing this Agreement on behalf of the respective parties below represent to each other that all
appropriate and necessary action has been taken to authorize the individual who is executing this Agreement to do
so for and on behalf of the party for which his or her signature appears. that there are no other parties or entities
required to execute this Agreement in order for the same to be an authorized and binding agreement on the other
party for whom the individual is signing this Agreement and that each individual affixing his or her signature hereto
is authorized to do so, and such authorization is valid and effective on the date hereof.
CITY OF ANNA, TEXAS
-- -- - --
Signature
R.'. 4L.,
Print d Name & Title
Date
DUh`KIN SIMS STOFFELS
_ ,�kj,
Signatilre
Printed Name & Title
i
�LIC
Date
Master PSNP 2021-2026
P51`011 PARK52
October 14. 2024
Mr. Dalan Walker
Park Planning & Development Manager
City of Anna
120 W. 7`1 Street
Anna,Texas 75409
Dear Mr. Walker:
We appreciate the opportunity to submit this Scope of Services for Bryant Park in Anna, Texas.
This proposal is being submitted for your review and approval. This Scope of Services is divided
into two Phases: Phase I — Basic Design Services and Construction Documents for Phase I
development: and Phase II — Additional Services related to the project.
Dunkin Sims Stoffels, Inc, and City Staff have met over the last year to discuss Bryant Park
development. Conceptual plans and preliminary cost estimates were prepared for discussion and
to determine the scope of services. The following program elements for the park were presented:
■ Soccer Fields for Practice or Game Use
■ Soccer Fields Lighting (Alternate)
■ Parking Spaces and West Access Drive
■ Concrete Walking Trail
■ Pre -Fabricated Restroom Building
■ Rain Garden and Entry Design
■ Utilities (Water, Sewer, Electrical)
■ Landscape Planting Plan
Based on these meetings this proposal will outline the scope of services for preparation of the
necessary studies and obtain the required permits and prepare the construction documents and
specifications for construction of the park.
PHASE I — BASIC DESIGN SERVICES & CONSTRUCTION DOCUMENTS FOR PHASE I
Design Development Services
An opinion of probable cost for construction has been prepared for the program elements identified
by the City for construction in this phase of the project. We have based our fee on the estimated
construction amount presented in Opinion of Probable Cost dated August 2024 which is
$3,206.950.00, plus $750,000 for the lighting alternative for a total cost of $3,956,950.00.
The services in this phase are divided into three sections: (1) Construction Documents and
Specifications: (2) Bidding and Contract Award: (3) Construction Manager at Risk, if CMR is
chosen: and (4) Construction Administration. Each section sets forth the services to be performed.
4301 Running Brook Drive Rowlett, Texas 75088 (214) 616-6315
Bryant Park Master Plan
This proposal is based on the Master Plan and Preliminary Cost Estimate reviewed by staff. An
opinion of probable cost for construction of the park will be developed as the project progresses
through the design development phases.
Construction Documents and Specifications
Construction documents and specifications will be prepared for the park elements outlined in the
Opinion of Probable Cost for construction dated August 1. 2018 (see attached). The consulting
team will perform the following tasks in this section of the project:
■ Grading Plan(s), which will establish grades for all elements of the project.
■ Parking Spaces and Access Road.
■ On -Site Utilities (Water. Sewer, Electric).
■ Walking Trail Design.
■ Soccer Fields / Practice or Game Facilities.
■ Layout Plan(s) locating by dimensions all structures. walks, fence lines, planting areas. etc.
■ Pre -Fabricated Restroom Building.
■ Sports lighting for the field will be prepared as an alternate.
■ Irrigation Plan(s) showing the location of all heads, pipe, valves, pumps, and controls.
■ Landscape Planting Plan.
■ Construction Details providing plans, sections. elevations of the individual elements of the
plan.
• Prepare proposal forms and appropriate add or deduct alternates.
• Prepare the project manual.
Bidding and Contract Award
The Consultant will be responsible for the following tasks in this phase:
■ Answer questions and interpret drawing during the bidding period.
■ Assist the City in assessing bids.
■ Prepare and distribute any required addendum.
■ Attend the bid opening and prepare a bid tabulation sheet after the bids are opened.
■ Analyze the bids and make a written recommendation to the City for awarding a contract.
Construction Manager at Risk
Should the City elect to construct the park utilizing the Construction Manager at Risk we can
prepare the advertisement for selection of Construction Manager at Risk (CMR). This is a
document which is prepared and used to solicit proposals for selection of the CMR.
Dunkin Sims Stoffels, Inc. will assist the City in reviewing the proposals and determining the most
qualified for CMR and will participate with the City during the interviews/interview process of the
Construction Manager Firm.
Construction Administration
We will perform the following tasks during this phase of the project.
■ Consultation and advice to the City.
■ Preparation of elementary and supplementary sketches required to resolve field conditions.
■ Approval of submittals and shop drawings submitted by contractors for conformance with
the design concept.
■ The consulting team shall make periodic site visits to determine if the project is proceeding
in accordance with the contract documents. The consulting tearn shall not be responsible
or liable for the Contractor's failure to perform the construction work in accordance with the
contract documents.
■ Review and approval of all certificates for payment submitted by the Contractor.
■ Prepare Change Orders for the City's approval and execution.
■ Coordinate final site walk through with the City at the conclusion of the construction and
provide a punch list to Contractor to complete the project.
PHASE II — ADDITIONAL SERVICES
Final Plat or Replat for Park Expansion
The park area designated as park land will be platted. A northern property line for the park will be
established based on the final construction documents. We would recommend the City budget
$16,000.00 for this task.
Site Survey
A topographic field survey will be prepared for the site. The site survey will tie and locate existing
topographic contours and existing site features. Underground utilities made known through
Dig -Tess and the City of Anna will be located. An electronic drawing file will be prepared from the
collected information. This file will be used for the preparation of construction documents. We
recommend that the City budget $17,000.00 for the site survey.
Geotechnical Report
A geotechnical report will provide soil analysis and recommendation for the construction of various
elements in the park. Based on our experience, we recommend that the City allow $20,000.00 for
this report.
EXCLUDED SERVICES
This Scope of Work does not include redesign or modification of the drainage structures at the
intersection of Bryant Road and County Road 371.
CONTRACT TIMING
This Scope of Work is valid for 6 months from October 9, 2024. After that 6-month timeframe,
services will be reviewed and may be modified.
REIMBURSABLE EXPENSES
Plan and Specification Reimbursables
The Consultant will invoice the City at cost plus a 10% mark-up for all out -of -house printing of
plans, specifications and plotting of AutoCAD files. Requested mounting or laminating of master
plans will also be invoiced at the incurred cost.
Postage and delivery expenses will not be invoiced during the Design Phase of the contract.
Courier, express mail, or overnight delivery charges, as well as, the cost of mailing sets of contract
documents to prospective bidders will be charged to the City. We would recommend the City
budget $5,000.00 for this task.
Texas Department of Licensinq and Regulation Fee
The City should budget $5,000.00 for plan review and inspection fees for ADA compliance. Any
fees not utilized will be returned to the City.
SUMMARY OF FEES
Phase I — Basic Design Services & Construction Documents for Phase I __ _____________________$ 474.834.00
(Based on Construction Budget of $3,206,950 plus $750,000 for the lighting alternative for a
total of $3,956,950.00)
Phase I Total
Phase II — Additional Services
Plat or Replat of Park Addition
------------------------------------------------------ -
--
$ 474,834.00
$ 16,000.00
SiteSurvey.........................................................................................S 17,000.00
Geotechnical Report------------------------------------------------------------ ---------------------------$ 20,000.00
Reimbursable Expenses
Plan and Specification Reimbursables
TDLR Fees
Additional Services Total: S 53,000.00
---------------------------------------
$ 5,000.00
S 5.000.00
Reimbursable Expenses Total: $ 10,000,00
TOTAL SERVICES FEE:
S 537,834.00
4
Preparation of Alternates
The Consultant's fees are based upon the total dollars allocated for construction of the project.
The Consultant will prepare an estimate for probable cost of construction. This estimate will be
based on the design development phase of the project. Should the City request design alternates
be prepared for bidding, the consulting team will invoice the City in addition to the original contract
amount, the agreed percentage of construction cost for preparation of plans, construction
documents and specifications for the alternates. Any such expenses shall be pre -authorized by
the City in advance of work being performed.
The consulting team appreciates the opportunity to submit this Scope of Services and we look
forward to working with you and the City of Anna. If you have any questions. do not hesitate to call
me.
Sincerely,
Bob Stoff s, RLA
Principal
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