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HomeMy WebLinkAbout2008-12-09 Workshop, Closed Session & Regular Meeting Packetea# 4"4"a (972) 924-3325 • fax (972) 924-2620 CITY OF ANNA AGENDA NOTICE — CITY COUNCIL WORKSHOP/CLOSED SESSION December9, 2008 6;30 p.m.—Anna City Hall Administration Building The City Council of the City of Anna will meet in Workshop Session and Closed Session at 6:30 p.m., Tuesday, December 9, 2008, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Call to Order 2. Roll Call and Establishment of Quorum. 3. Discussion regarding a community branding project. (Philip Sanders) 4. CLOSED SESSION: Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to: a. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); b. consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City Council is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087) The council further reserves the right to enter into executive session at any time throughout any duty noticed meeting under any applicable exception to the Open Meetings Act 1.Th. Camcil may vote andlor ad upon each fthe items lis .this agenda 2. The Couaat mrerves the right romtvc into executive session concerning any orM. items listed on this agenda, whenever it is =%dmd naessary and legallyju tffl d under the Open Meeting Act. 3.Pe mwithadimbiityw(w toa ndWsmectingwbomayneedaaummshmldeontactthe CitySec4d a9n924 3325 two working days prim to the nm %so that appropriate arrangements rm be made. 12508 Regular CC Ageada.doe 1 Posted 125-08 Post Office Box 776 • Anna, Texas 75409-0776 5. Discussion regarding any item on the City Council's December 9, 2008 Regular Meeting Agenda. - 6. Adjourn. This is to certify that 1, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., December 5, 2008. N ha Wilkison, City Secretary 1. The Council may vote tedror am upon each ofda items listed in this agenda romaeCo,mcilsarytand s lugallJrttorttire imoeaaudpe sessiouconcemiug any of the item listed anthis agenda, whenever it is considered Withrucia this andyadro jumttoial u althis aen Mating Act 3. Perso¢s with a disability prior wo the me o rm so that snare may smxd torms sisrN madeuldeontactfie City Secretaey, m 9]2924- 3325 two working days prior to We meetingso ibffi appropriateaiisugemems can be made. 12-9-08 Regular CC Agerda.drm 2 Posted 12-5-08 G1,iy OFq^,� 9 City °'� l�cscstrr TF.X95 (972) 924-3325 - fax (972) 924-2620 CITY OF ANNA AGENDA NOTICE - CITY COUNCIL REGULAR MEETING December 9, 2008 7:30 p.m. -Anna City Hall Administration Building The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., Tuesday, December 9, 2008, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order. 2. Invocation and Pledge of Allegiance. 3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that am not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. 4. Presentation of a Certificate to the City of Anna from the Texas Commission on Environmental Quality for their 2008 Public Drinking Water Recognition Program. (James Parkman) 5. Consent Items. These items consist of non -controversial or "housekeeping"etems required by law. items maybe considered individually by any Councit membermaking such request prior to a motion and vote on the Consent Items. a. Approve Minutes of Regular City Council Meeting, November 25, 2008. b. Approve Minutes of P & Z Commission Meeting, November 3, 2008. C. Approve Minutes of P & Z Commission Meeting, October 7, 2008. d. Authorize the solicitation of proposals for a SCADA Project. (James Parkman) e. Approve posting a Notice for no City Council Meeting on December 23, 2008. (Philip Sanders) 6. Consider/Discuss/Action regarding approval of a final plat for the "Anna Post Office Addition". (Maurice Schwanke) I . The Council may vote ar&or art Won each ofthc items listed in this agenda. 2. The Cnuncil reserves the right to retire vno ea¢eulivc session wnuming arty of the items listed on tlils agenda, whenever itu considered necessmy and legally Iranian ander no, Open Meeting Act 3. Persons with a disability who waatw attend U s meeting who may ceed assistance should contact the City Secretary at 912924. 3325 twoworking days prion to ihemeelmg so that appropriate armngemen4 can be made. 12-9-08 Regular CC Agenda.doc Post Office Box 776 • Anna, Texas 75409-0776 Posted 12-5A8 7. Consider/Discuss/Action regarding approval of the site/landscape plan for the "Anna Post Office Addition". (Maurice Schwanke) 8. Consider/Discuss/Action regarding accepting the bid by North Central Ford for a Fire Rescue Truck Cab and Chassis in the amount of $42,421.80. (Kenny Jenks) 9. Consider/Discuss/Action regarding rejecting the bids for the Fire Rescue Body and Authorize re -advertisement for bids. (Kenny Jenks) 10. Consider/Discuss/Action regarding ordinance extending the term of the current franchise to Oncor Electric Delivery Company LLC. (Clark McCoy) 1I.Consider/Discuss/Action regarding an ordinance granting a new electric - services franchise to Oncor Electric Delivery Company LLC, subject to franchisee's acceptance pursuant to said ordinance. (Clark McCoy) 12. Consider/Discuss/Action regarding an ordinance adopting Pavilion Rental Fees. (Maurice Schwanke) 13. Consider/Discuss/Action regarding an ordinance providing for the adoption and enforcement of certain Texas Department of State Health Services rules. governing Food Establishments in the City. (Clark McCoy) 14.Consider/Discuss/Action regarding an ordinance providing for the adoption and enforcement of certain Texas Department of State Health Services, rules governing public pools and spas in the City. (Clark McCoy) 15. Consider/Discuss/Action regarding re -appointing Duane Hayes to serve a second two-year term of January 2009 through December 2010 on the Greater Texoma Utility Authority Board. 16. Consider/Discuss/Action regarding position of Planning and Zoning Commission Member. (City Council) 17. Consider/Discuss/Action regarding position of Community Development Corporation Board Member. (City Council) 18. Consider/Discuss/Action on any items listed on posted agenda for December 9, 2008 City of Anna Workshop Session and Closed Session, or any closed session occurring during this Regular Meeting, as necessary. 19. Adjourn. 1. The Council may vote and/oract upon eeoh ofthe items letod io duagenda 2. The Ceuocilrcscrvu Agbttortir toex ufivesussionconccndnganyofftk msiisle mo sagenda,wheueveritis considered Mc ssasy end IegallylustiSe t uuder the Open Meeting At. 3. Persnos with a disability who want to attcnd this mecdng who may need assistance should contact the City Secmtary 9992924- 3325 two working days prior to the meeting so that appropnoe arrangements can be made. 12-308 Regular CC Agendadoc 4 Posted 12-5-08 This is to certify that I, Name Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., December 5, 2008. Nara Wilkisoq City Secretary 1. The C.0 voce and/or act epos each of the items tumd in ddti agenda 2. The Council reserves the righ[to retire into executive session concerning any of rhe i4 ns listed on ibis agenda, wheoeves it is considered necessary andty who juti5ed under Nc Open Meeting Act. 3. Persons with x d days prywoth.mcoanenddrismeeting who may ceed assistmce should covmc[theCitySecretaryxt9]2'YlA- i325twowoikiagdayspriortolhemeelin6sotbatapproprixtcanmgzmcroscanbemade. 12.9-08 Regular CC Agenda doc 5 Posted 12-5-08 Council Meeting: December 9. 2008 Account Code # ItemNo._q_ City se tay's ow wdy City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Budgeted Amount: Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Presentation of a Certificate to the City of Anna from the Texas Commission on Environmental Quality for their 2008 Public Drinking Water Recognition Program. SUMMARY: STAFF RECOMMENDATION: pv,Sq OF9�y� TEXAS Council Meeting: December 9.2008 Account Code Budgeted Amu Item No.S' City S=etaz 's use only City of Anna City Council Agenda Staff Report Staff Contact: Philia Sanders Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Consent Items. These items consist of non -controversial or "housekeeping" items required bylaw. Items maybe considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve Minutes of Regular City Council Meeting, November 25, 2008. b. Approve Minutes of P & Z. Commission Meeting, November 3, 2008. C. Approve Minutes of P & Z Commission Meeting, October 7, 2008. d. Authorize the solicitation of proposals for a SCADA Project. (James Parkman) e. Approve posting a Notice for no City Council Meeting on December 23, 2008. (Philip Sanders) SUMMARY: STAFF RECOMMENDATION: Motion to approve the consent items. CN "S OF9N N9 Ttxxs Council Meeting: December 9, 2009 Account Code Budgeted Arm Item No. City sccmtary'so only City of Anna City Council Agenda Staff Report Staff Contact: James Parkman Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Authorize the solicitation of proposals for a Supervisory Control and Data Acquisition (SCADA) system. SUMMARY: This system allows the monitoring and control of the entire water system which will enable us to establish historicalvalues and trending, resulting in a higher degree of efficiency. This also allows for a quicker evaluation and response to problems and issues. 'The SCADA System is a part of and funded through the GTIJA South Take Point Project. We estimate the total cost of the system to be between $150,000 and $165,000. The City's purchasing rules require the City Council to authorize the solicitation of bids for items over $50,000. RECOMMENDATION: Staff recommends approval. Council Meeting: 12/09/08 Account Code Item No.J_ car s«�y,:—only City of Anna Staff Agenda Report Staff Contact: Maurice Schwanke Prepared by: Maurice Schwanke Date Prepared: 12/04/08 Budgeted Amount: $ N/A Exhibits: ■Yes , ❑ No AGENDA SUBJECT: Consider/Discuss/Act on recommendation regarding final plat for the "Anna Post Office Addition". SUMMARY: The final plat "Anna Post Office Addition" is the site of the proposed post office located east of Powell Parkway (State Highway 5) and south of the Sonic restaurant. PLANNING AND ZONING ACTION: The Planning and Zoning Commission at their regular meeting, December 2, 2008, recommended approval of the final plat with conditions that the recommended changes (see Final Plat/Site Plan Post Office Addition Agreement Review Comments, attached) is added to plat before submitting to Council for approval. The vote was unanimous. RECOMMENDED ACTION: It is recommended that the plat be approved subject to the attached comments and the completion and acceptance of the civil plans. Furthermore, the revised civil plans need to be submitted by January 6, 2009 in an approved format with all corrections. Council Meeting: 12/09/08 Account Code Item No. -1_ Cay Se.Wy'suseo y City of Anna Staff Agenda Report Staff Contact: Maurice Schwanke Prepared by: Maurice Schwanke Date Prepared: 12/04/08 Budgeted Amount: $ N/A Exhibits: EYes ❑ No AGENDA SUBJECT: COnsider/Diseuss/ACt on recommendation regarding site/landscape plan for the "Anna Post Office Addition". SUMMARY: The post office site plan/landscape plan is in general compliance with City requirements. Several items still need to be address as per the attached review comments. PLANNING AND ZONING ACTION: The Planning and Zoning Commission at their regular meeting, December 2, 2008, recommended approvalof the siteplan/landscape plan subject to the attached comments. The vote was unanimous. RECOMMENDED ACTION: Approval of the Site Plan/Landscape Plan Subject to any outstanding comments. G�,SY OF4", TEXAS Council Meeting: December 9, 2008 Item No. City SecrN y's use only City of Anna City Council Agenda Staff Report Staff Contact: Kenny Jenks Account Code #: Budgeted Amount: Exhibits: N Yes O No AGENDA SUBJECT: Consider/Discuss/Action accepting the bid from North Central Ford of Richardson for the previously approved purchase of the Fire -Rescue cab and chassis. SUMMARY: Previously authorized bids for the purchase of a Fire -Rescue cab and chassis were received on November 25 at the Anna City Hall. One sealed bid was received from North Central Ford in Richardson. The bid amount of $42,421.80 is consistent with previous quotes researched by the City staff. STAFF RECOMMENDATION: We recommend that the Council accept the bid from North Central Ford for the purchase of the Fire -Rescue chassis and cab and allow the City to proceed with the purchase of the vehicle. GP.tI'. OF4,V �9 TEXPS Council Meeting: December 9 2008 Accounts Budgeted Item No. City scaeta 's use only City of Anna City Council Agenda Staff Report Staff Contact: Keane Jenks Exhibits: 9 Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action rejecting the bid that was received for the purchase of the Fire-Rcscue body and authorizing the re -advertisement for bids for the piece of fire vehicle equipment. SUMMARY: Previously authorized bids for the purchase of a Fire -Rescue body (one- half of the total Fire -Rescue vehicle) were received on November 25 at the Anna City Hall. Only one bid was received and the amount quoted does not seem to be consistent with research by the Fire Department. STAFF RECOMMENDATION: We recommend that the Council reject the bid that was received on November 25 and authorize the advertisement for new bids for the purchase of the Fire -Rescue body. OF4,V r�xps Council Meeting: 12/09/08 Account Code #: N/A Budgeted Amount: $ N/A Item No. -LO - City Secretary's we only City of Anna Staff Agenda Report Staff Contact: Clark McCoy Prepared by: Clark McCoy Date Prepared: 12/05/08 Exhibits: EYes ❑ No AGENDA SUBJECT: Consider/Discuss/Action regarding ordinance extending the term of the current franchise to Oncor Electric Delivery Company LLC. SUMMARY: The City has been in negotiations with Oncor Electric Delivery Company to renew its franchise agreement for delivery of electric power. The attached franchise ordinance extension may be necessary if those negotiations extend beyond December 31, 2008. Subject to Council approval and acceptance by Oncor, the parties representatives have agreed to the language in the ordinance with the exception of the last sentence of Section 5, which Oncor is currently considering. Also on tonight's agenda is an ordinance that grants a new franchise agreement to Oncor, which would not become effective until Oncor accepts said agreement/ordinance. Oncor would have 60 days to accept the franchise ordinance, which means that Oncor's acceptance could occur after December 31, 2008, necessitating this extension. RECOMMENDED: It is recommended that the Council adopt this ordinance. Item No.._(_j_ City s"ftwys � oay ``, 11 OF4�V, City of Anna * X Staff Agenda Report rexPs Council Meeting: 12/09/08 Staff Contact: Clark McCoy Prepared by: Clark McCoy Account Code #: N/A Date Prepared: 12/05/08 Budgeted Amount: S N/A Exhibits: EYes ❑ No AGENDA SUBJECT: Consider/Discuss/Action regarding approval an ordinance granting a new electric -services franchise to Oncor Electric Delivery Company LLC, subject to franchisee's acceptance pursuant to said ordinance. SUMMARY: The City has been in negotiations with Oncor Electric Delivery Company to renew its franchise agreement for delivery of electric power. The attached franchise ordinance is the final version that the City has drafted and sent back to Oncor's representatives for review and comment. Subject to Council approval and acceptance by Oncor, the parties representatives have agreed to the language in the ordinance with the exception of the last sentence of Section 5, which Oncor is currently considering. Also on tonight's agenda is an ordinance that extends the current franchise agreement with Oncor pending a final agreement on the language for the new franchise. RECOMMENDED: At the Council meeting, staff should be able to report to Council whether there is any disagreement as to the language in the last sentence of Section 5, and will make an appropriate recommendation to Council at that time. Item No.12- City Sverd y's use only ,,s OFq,V,, City of Anna Staff Agenda Report TEXaS Council Meeting: 1.2/09/08 Staff Contact: Maurice Schwanke Prepared by: Maurice Schwanke Account Code #: N/A Date Prepared: 12/04/08 Budgeted Amount: $ N/A _ Exhibits: ■ Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action regarding an ordinance adopting Pavilion Rental Fees. (Maurice Schwanke) SUMMARY: The proposed ordinance is to amend the Anna Code, Part IV, Schedule of Fees to establish and set reservation fees and cleanup deposits regarding the use of pavilions at Anna City Parks. The fee will assist with the administration (placing of reservation notice at pavilion) and maintenance and lighting costs. ACTION: Adopt recommended Ordinance. Item No.-Lj— City Sea 's nse only ,x OFgh, City of Anna Staff Agenda Report rexns Council Meeting: 12/09/08 Staff Contact: Clark McCoy Prepared by: Clark McCoy Account Code #: N/A Date Prepared: 12/05/08 Budgeted Amount: $ N/A Exhibits: EYes ❑ No AGENDA SUBJECT: Consider/Discuss/Action regarding adopting an ordinance amending Part B of the Anna City Code of Ordinances by creating a new "Article 35. Food Establishment Rules." SUMMARY: This ordinance amends the City's codification of ordinances to adopt certain rules set forth by the Texas Department of State Health Services relating to Food Establishments and to provide for City enforcement of said rules. This ordinance does not provide for permitting of such establishments by the City, but allows the City to enforce the State's rules by issuing citations for noncompliance. ACTION: Consider adopting ordinance. Item NoJ.i City S ..Wy's use u , Cqq OFq�� City of Anna Staff Agenda Report TEXAS Council Meeting: 12/09/08 Staff Contact: Clark McCoy Prepared by: Clark McCoy Account Code #: N/A Date Prepared: 12/05/08 Budgeted Amount: $ N/A Exhibits: WYes O No AGENDA SUBJECT: Consider/Discuss/Action regarding adopting an ordinance amending Part II of the Anna City Code of Ordinances by creating a new "Article 37. Public Pools and Spas Rules." SUMMARY: This ordinance amends the City's codification of ordinances to adopt certain rules set forth by the Texas Department of State Health Services relating to public pools and spas and to provide for City enforcement of said rules. This ordinance does not provide for permitting of such pools and spas by the City, but allows the City to enforce the State's rules by issuing citations for noncompliance. ACTION: Consider adopting ordinance. Council Meeting: December 9, 2008 Account Code Budgeted Amc Item No._IS' citysag's..jy City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action regarding re -appointing Duane Hayes to serve a second two-year term of January 2009 through December 2010 on the Greater Texoma Utility Authority Board. SUMMARY: Duane Hayes was appointed to the Greater Texoma Utility Authority Board in January of 2007 to serve a two-year term through December 31, 2008. He can be re -appointed for an additional two-year term. STAFF RECOMMENDATION: Staff recommends re -appointing Duane Hayes to the GTUA Board. GN, ,j OF44, ryq rFXPS Council Meeting: December 9 2008 Item No. 16 City sccmtm 's � wry City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Account Code #: Budgeted Amount: Exhibits: 0 Yes 0 No AGENDA SUBJECT: Consider/Discuss/Action regarding position of Planning and Zoning Commission Member. (City Council) SUMMARY: There is a vacancy for Place 3 on the Planning and Zoning Commission. Applications are in your packet for review to make a nomination to fill the vacancy. STAFF RECOMMENDATION: Motion to nominate ....... TF'XAS Council Meeting: December 9. 2008 Item No. J `Z_ City seenary's Un oNy City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Account Code #: Budgeted Amount: Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action regarding position of Community Development Corporation Board Member. (City Council) - SUMMARY: There is a vacancy for Place 5 on the Anna Community Development Corporation. Applications are in your packet for review to make a nomination to fill the vacancy. STAFF RECOMMENDATION: Motion to nominate .......