HomeMy WebLinkAbout2009-01-27 Workshop & Regular Meeting Packeto sy oagy�4
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TEXAS
(972) 924-3325 • fax (972) 924-2620
CITY OF ANNA AGENDA NOTICE — CITY COUNCIL WORKSHOP/CLOSED
SESSION
January 27, 2009 6:30 p.m. — Anna City Hall Administration Building
The City Council of the City of Anna will meet in Workshop Session and Closed Session
at 6:30 p.m., Tuesday, January 27, 2009, at the Anna City Hail Administration Building,
located at 111 North Powell Parkway (Hwy 5), regarding the following items.
1. Call to Order
2. Roll Call and Establishment of Quorum.
3. Discussion regarding the City of Anna Branding Project.
4. CLOSED SESSION: Under Tex. Gov't Code Chapter 551, the City Council
may enter into closed session to:
a, discuss or deliberate the purchase, exchange, lease, or value of real
property (Tex. Gov't Code §551.072);
b, consult with legal counsel on matters in which the duty of the attorney to
the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with
Chapter 551 of the Government Code (Tex. Gov't Code §551.071);
c. Discuss or deliberate Economic Development Negotiations:
(1) To discuss or deliberate regarding commercial or financial
information that the City Council has received from a business prospect
that the City Council seeks to have locate, stay, or expand in or near the
territory of the City of Anna and with which the City Council is
conducting economic development negotiations; or
(2) To deliberate the offer of a financial or other incentive to a business
prospect described by subdivision (1). (Tex. Gov't Code §551.087)
The council further reserves the right to enter into executive session at any
time throughout any duly noticed meeting under any applicable exception
to the Open Meetings Act.
t. The Council may vote.&m aotup m each ofthe items HOul m this agenda
2. the Council mserves the righttoietire intoexeadive session covcen�ing avy ofthe items Asred on flus agenda, whenever it is
omsukred necessary and legaliyjustifisd under the Open Muting Act
3. Pawns with a disability who w to attend this mating who may need assumme should contact the City 3 muvya[972924-
3325 two working days prior to the musing so that appropriate arrangements can be made.
1-27-09 Regular CC Agenda.doc i Posted 1-23-09
Post Office Box 776 • Anna, Texas 75409-0776
5. Discussion regarding any Rem on the City Council's January 27, 2009 Regular
Meeting Agenda.
6. Adjourn.
This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a
place readily accessible to the public at the Anna City Hall and on the City Hall
bulletin board at or before 5:00 p.m., January 23, 2009.
Na4a Wilkison, City Secretary,
2. The Council mxyvote he rig as upon each ofthe items listed in Nis agenda.
2. The Council
oeest rr=iMetight toretire lame the Ope MatngAct Ng any ofNeitems listed m this agenda, wbevever it is
considered necessaryandry who want
to trader the Open Mewing Act
3. 5 too at iN a diuesipty wo the ra tonic o that meeflng who myneeds tan
should courser the City Secretaryy at9'12924-
3325twvwmldngdayspriorto themativg so that appropriate arzmrgements canre, made.
1-27-09 Regular CC Agenda.doo 2 Pushed 1-23-09
(972) 924-3325 • fax (972) 924-2620
CITY OF ANNA AGENDA NOTICE — CITY COUNCIL REGULAR MEETING
January27, 2009 7:30 p.m.— Anna City Hall Administration Building
The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., Tuesday,
January 27, 2009, at the Anna City Hall Administration Building, located at 111 North
Powell Parkway (Hwy 5), to consider the following items.
1. Call to Order.
2. Invocation and Pledge of Allegiance.
3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is unable to
respond to or discuss any issues that are brought up during this section that are not on the
agenda, other than to make statements of specific factual information in response to a
citizen's inquiry or to recite existing policy in response to the inquiry. -
4. Public Hearing:
For City Council to hear Public Comment regarding a Proposed Smoking Ordinance
for the City of Anna, Texas.
S. Consent Items. These items consist of non -controversial or "housekeeping" items required
by law. Items may be considered individually by any Council member making such request
pdorto a motion and vote on the Consent Items.
a. Approve Minutes of Special City Council Meeting, January 3, 2009.
b. Approve Minutes of Regular City Council Meeting January 13, 2009.
c. Approve Minutes of P & Z Commission Meeting, January 6, 2009.
it. Approve an ordinance authorizing the execution and delivery of a finance
contract for the acquisition of a backhoe, levying a tax and providing for the
payment and security thereof, and enacting other provisions related thereto.
(Kenny Jenks)
e. Approve an ordinance authorizing the execution and delivery of a finance
contract for the acquisition of a police car, levying a tax in payment thereof,
and enacting other provisions related thereto. (Kenny Jenks)
1. The Council may vett m&oracl upon each ofthe items lined in ibis agenda.
2. The Cmmcil re serves the right In retire into executive session concerning any ofthe items listed on this agenda, wintimor it is
cousidercd necessary and k Stillyjudified mtder the Open Meeting Act
3. Persons with disability wbo want to Mend this mating who may need assistance should omim t the City Som, at 972924-
3325 two working days prior to the mating m that appropriate anmVi otm, can be made.
1-27-09 Reguiar CC AgentmAcm 3 Posted 1-23-09
Post Office Box 776 • Anna, Texas 75409-0776
f. Approve an ordinance authorizing the execution and delivery of afinance
contract for the acquisition of a fire truck, levying a tax in payment thereof,
and enacting other provisions related thereto. (Kenny Jenks)
6. Consider/Discuss/Action regarding approving an Ordinance for Public Information
Act Cost Recovery Fees. (Clark McCoy)
7. ConsiderlDiscuss/Action regarding approving an Ordinance of the City Council of the
City of Anna, Texas, amending Ord. No. 108-2003 regarding annual alcohol permit
and license fees. (Clark McCoy)
8. Consider/Discuss/Action regarding a Resolution delaying the implementation of new
utility rates on the former South Grayson Customers until March 2009. (Wayne
Cummings)
9. Future Agenda Item:
(a) Consideration regarding placing a Citizen Comments Item at the end of the City
Council Regular Agenda. (CM Darren Drskell)
10. Consider/Discuss/Action on any items listed on posted agenda for January 27, 2009
City of Anna Workshop Session and Closed Session, or any closed session
occurring during this Regular Meeting, as necessary.
11. Adjourn.
This is to certify that 1, Netha Wilkison, City Secretary, posted this agenda at a place
readily accessible to the public at the Anna City Hall and on the City Hall bulletin
board at or before 5:00 p.m., January 23, 2009.
N ha Wilkison, City Secretary
1.1be Couacit osr, the
rigtho Tetoeachofrhe itemslisted oothisagenda
2.Thevd aec esssry and lealth[toreed inffie ivm Mounwnceming nay oftheitcrosiisted on tbis agenda, whenever itis
considered cecessaryandyubo wari to underthe Open Meeting Act
3. pet" w0ldl adiSaildRyrW the r[ ftg s d thisba appropri who may no os= lu, mad, wvtect the City Sececbry at 9'R 924-
3325 two working days poor W the meeting so float appropriate amengements can h made.
1-27-09 Regular CC Agenda.dw 4 Posted 1-2309
Council Meeting: January 27, 2009
Account Code #
Item No. 4
c ty s.mtd 's..Iy
City of Anna
City Council Agenda
Staff Report
Staff Contact: Philip Sanders
Budgeted Amount: Exhibits: ❑ Yes ❑ No
AGENDA SUBJECT: Public Hearing:
For City Council to hear Public Comment regarding a Proposed Smoking Ordinance for
the City of Anna, Texas.
Open Public Hearing:
Close Public Hearing:
SUMMARY:
STAFF RECOMMENDATION:
G`,S OF4+
Nq
TEXA-5
Council Meeting: January 27, 2009
Item No. 5'
City Seacuuy's use only
City of Anna
City Council Agenda
Staff Report
Staff Contact: Philip Sanders
Account Code #:
Budgeted Amount: Exhibits: ❑ Yes ❑ No
AGENDA SUBJECT: Consent Items. These items consist ofnon-controversial or
"housekeeping" items required by I". Items maybe considered individually by any
Council member making such request prior to a motion and vote on the Consent Items.
a. Approve Minutes of Special City Council Meeting, January 3, 2009.
b. Approve Minutes of Regular City Council Meeting January 13, 2009.
c. Approve Minutes of P & Z Commission Meeting, January 6, 2009.
d. Approve an ordinance authorizing the execution and delivery of a finance
contract for the acquisition of a backhoe, levying a tax and providing for the
payment and security thereof, and enacting other provisions related thereto.
(Kenny Jenks)
e. Approve an ordinance authorizing the execution and delivery of a finance
contract for the acquisition of a police car, levying a tax in payment thereof,
and enacting other provisions related thereto. (Kenny Jenks)
f Approve an ordinance authorizing the execution and delivery of a finance
contract for the acquisition of a fire truck, levying a tax in payment thereof,
and enacting other provisions related thereto. (Kenny Jenks)
STAFF RECONUWENDATION: Make a motion to approve the consent items.
Council Meeting: January 27, 2009
Account Code
Budgeted Amt
Item No. Srkd)a)
City smrmry's wemly
City of Anna
City Council Agenda
Staff Report
Staff Contact: Kenneth Jenks
Exhibits: O Yes ❑ No
AGENDA SUBJECT: Financing for three times: Backhoe for the Water & Sewer fund
and Police Car and Fire Truck for the General Fund. Approval or Ordinance and Finance
Contract with Independent Bank
SUMMARY: The loan for the Backhoe is for is for $87,344.00 at a 5% fixed rate for
five years. The payments are for $9,995.85 paid twice per year for 5 years with the first
payment on 8/02/2009. Funding to pay for the Backhoe is to be paid from revenues
generated from the Water & Sewer fund with an additional pledge from taxes if the City
is unable to pay from revenues.
The loan for the Police Car is for $37,988.37 at a 5.069% APR rate for three years. The
payments are for $13,967.81 paid annually with the first payment 2/3/2010. Funding for
the Police car is to he paid from a levy of tax funds collected with our other tax debt.
The Loan for the Fire Truck is for $55,000.00 at a 5.071% APR rate for 5 years. The
payments are for $12,728.63 paid annually with the fust payment 2/3/2010. Funding for
the Fire Truck is to be paid from a levy of fax funds collected with our other tax debt.
STAFF RECOMMENDATION: Approve the three ordinance and loan agreements for
the three items.
Item No.
City Smrttary" use only
G`�y oe y,yN
City of Anna
Staff Agenda Report
rExXs
Council Meeting: 1/21109
Staff Contact: Clark McCoy
Prepared by: Clark McCoy
Account Code #: N/A
Date Prepared: 1/22/09
Budgeted Amount: $ N/A
Exhibits: *Yes ❑ No
AGENDA SUBJECT: Consider/Discuss/Action regarding approving an Ordinance for Public
Information Act Cost Recovery Fees.
SUMMARY: The ordinance associated with this agenda item has been drafted for the Council's
consideration. as a result of a state law that now allows governmental entities to adopt rules
governing cost recovery for the value of personnel time expended in fulfilling public information
requests. The personnel charges referenced in the ordinance would only be applied to a requester
of public information when the fulfillment of requests by that requester within a 12 -month period
(coinciding with the City's fiscal year). The ordinance further sets forth rules and procedures in
compliance with the Public Information Act so that a requester is provided with notice of estimates
of costs as well as the amount of time being expended for requests. The ordinance further sets out
the costs of supplies and materials required to fulfill requests. The ordinance is drafted to create a
new Article 48 in Part II of the Anna City Code of Ordinances, and a new Section 10 in Part IV
(Schedule of Fees) that includes the amounts of the charges associated with requests.
It is recommended that the Council adopt this ordinance.
Item No. Z
City Scarebiy i useonty
OF4,V
City of Anna
Staff Agenda Report
l'F,XA9
Council Meeting: .01,/27/2009 Staff Contact: Clark McCoy
Prepared by: Clark McCoy
Account Code #: N/A Date Prepared: 01/22/2009
Budgeted Amount: $ N/A Exhibits: ■Yes ❑ No
AGENDA SUBJECT: Consider/Discuss/Action regarding approving an Ordinance of the City
Council of the City of Anna, Texas, amending Ordinance No. 108-2003 regarding annual alcohol -
permit and license fees (Clark McCoy)
SUMMARY: The ordinance associated with this agenda item has been drafted for the Council's
consideration as a result of a clarification by the Texas Alcohol Beverage Commission ("TABC")-
relating to the procedures for charging permit fees for Mixed Beverage permits based on what the
TABC referenced as the "confusion concerning when the fees for Mixed Beverage (MB) can be
collected by the cities/counties." The proposed amendments Ordinance 108-2003 when the fees
may be collected as clarified by the TABC. The ordinance also replaces the recitals of Ordinance
108-2003 and changes all references to "City Administrator" to "City Manager."
RECOMMENDED: It is recommended that the Council adopt this ordinance.
Council Meeting: 1/27/09
Account Code
Budgeted Amount: $
AGENDA SUBJECT:
Item No. .�
City Swreva,'s vm only
City of Anna
Staff Agenda Report
Staff Contact: Wayne E. Cummings
Date Prepared: --1/21/09
Exhibits: D Yes D No
Ordinance extending the South Grayson water customer's current rate for an additional
28 days.
SUMMARY:
The council extended the South Grayson's rates to the customers we acquired from South
Grayson Water Supply District in May and September of this year. This is a similar
extension. We just received a message from our CCN Attorney that the CCN application
has past the point we need it to but we did not receive the information in time to give the
South Grayson Customers a proper notice of rate change. This will give us the additional
28 days for notice.
ACTION:
Approve the extension.
Agenda Request Form
RoN6 Docember 3, 2007
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